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Home My WebLink About2014-10-15 PRC Packet AGENDA CITY OF MAPLEWOOD PARKSAND RECREATION COMMISSIONMEETING Wednesday,October 15,2014 7:00pmMeeting Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.September 17,2014 5.Visitor Presentations 6.Unfinished Business a.Maplewood Parks System Plan b.Timber and Robinhood ParkImprovements 7.New Business 8.Staff Presentations a.Spotlight on Parks b.Upcoming Special Events c.Upcoming Meetings 9.Commissioner Comments 10.Adjourn –(9:00p.m.) 4a MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., Wednesday, September 17,2014 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Cockrielat 7:00p.m. 2.ROLL CALL Commissioners Commissioner Craig Brannon Present Chair RonCockriel Present Commissioner RJ Erhardt Present Commissioner Terri Mallet Present Commissioner Kim Schmidt Present Commissioner Mike Wilde Absent Commissioner Matt Prom Present Commissioner Nikki Villavicencio Present Commissioner Rick BrandonCommissioner Rick BrandonCommissioner Rick Brandon PresentPresentPresent Staff Parks Manager, Jim TaylorParks Manager, Jim TaylorParks Manager, Jim TaylorParks Manager, Jim TaylorParks Manager, Jim Taylor P P Presentresentresent 3.APPROVAL OF THE AGENDAAPPROVAL OF THE AGENDAAPPROVAL OF THE AGENDA Draft Commissioner ErhardtCommissioner ErhardtCommissioner Erhardtmoved tomoved tomoved toapprove the approve the approve the agendaagendaagenda. Seconded by Commissioner Brannon Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.August 20, 2014 Commissioner Prommoved to approve the August 20, 2014 Parks and Recreation Commission minutes. Seconded by Commissioner Mallet Ayes – All Abstain – Commissioner Schmidt The motion passed. 5.VISTOR PRESENTATIONS a. Wednesday, September 17, 2014 Parks and Recreation Commission Meeting Minutes 4a 6.UNFINISHEDBUSINESS a.Maplewood Parks System Plan Parks Manager, Jim Taylor, presented the open house information for the Maplewood Parks System Plan and discussed it with the commission. 7.NEW BUSINESS a. 8.STAFF PRESENTATIONS a.Spotlight on Parks – Wakefield Park Parks Manager, Jim Taylor, presented WakefieldPark and answered questions of the commission. b.Upcoming Special Events Parks Manager, Jim Taylor, updated and invited the commission to the upcoming special events in parks and recreation. c.Upcoming Meetings Parks Manager, Jim Taylor, updated the commission on the upcoming Parks Parks Manager, Jim Taylor, updated the commission on the upcoming Parks Parks Manager, Jim Taylor, updated the commission on the upcoming Parks System Plan meetings.System Plan meetings.System Plan meetings. 9.COMMISSIONER COMMENTSCOMMISSIONER COMMENTSCOMMISSIONER COMMENTS a. 10.ADJOURNMENTADJOURNMENTADJOURNMENT Draft Commissioner BrannonCommissioner BrannonCommissioner Brannonmovedmovedto to to adjourn the meetingadjourn the meetingadjourn the meeting. Seconded by CommissionerVillavicencio Ayes – All The motion passed. The meeting was adjourned at 9:21pm. Next meeting is October 15, 2014. Wednesday, September 17, 2014 Parks and Recreation Commission Meeting Minutes MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:October 15,2014 SUBJECT:Maplewood Parks System Plan Update Introduction Staffwill give an update onthe MaplewoodParks System Plan and the community driven process staff has followed to gather input. Following the presentation staff will answer any questions that the Commissionmay have. Background We are currently three-quarters of the way through this process. In addition to the information, staff will present the most up to date timeline on when the document will be completed. Recommendation No recommendation at this time, this is for informational purposes. Attachments None MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:October 15, 2014 SUBJECT:Timber and Robinhood Park Improvements Introduction Parks staff has been working with area playground providers to providedesigns for a new playground structure at TimberPark and Robinhood Park. Background Timber Park In mid September, City staffsent a Request for Proposal (RFP) to six playground vendors in the state. The RFP was fairly simple. We gave them a $60,000 budget and asked them to come up with a design for the age range on 5-12 years old. We received six proposals from four companiesall meeting the $60,000 budget. The project team of City staff narrowed the proposals down to two. This was based on play value and meeting the specifications of the RFP. At that meeting, it was decided that the two proposals to be presented to the residents would be from Gametime represented my MN/WI Playground and Little Tikes Commercial represented by Parkitecture. On October 2, Staff presented the two proposals at Timber Park to neighborhood residents. Each resident regardless of age was asked to place a sticker on the proposal they liked the most. All the companies that turned in proposals were very competitive.However, the proposal from Gametimerepresented by MN/WI playground was the overwhelming favorite of both staff and the residents. Robinhood In the summer of 2013 Robinhood Park was vandalized and the train at the site was burned down. In the fall of 2013, the damaged structure was replaced with a new train from Burke represented by St. Croix Recreation. The remaining components of this structure arein poor condition and need to be replaced, many of the structures are rotting at the footings. Staff has worked with St. Croix Recreation to purchase new equipment off the state contract that will match the existing new train.The proposal from St. Croix came to $20,788 with a state contract discount of $1,633.04 bringingthe structure cost to $19,124.96. In additiontothe structure cost, thereisa$5,557.60 installation and freight fee bringing the total project cost to $24,682.56. Recommendation Thereisno recommendation at this time.Staff presented the residents selection to Council for approval. Attachments 1.Timber Park Design 2.Robinhood Park Design 6b, Attachment 1 6b, Attachment 1 6b, Attachment 2 6b, Attachment 2