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HomeMy WebLinkAbout2014-05-21 PRC Packet AGENDA CITY OF MAPLEWOOD PARKSAND RECREATION COMMISSIONMEETING Wednesday,May 21,2014 7:00pmMeeting Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.April 16, 2014 5.Visitor Presentations a.HKGi Presentation on the Parks System Plan Process (No Report) 6.Unfinished Business a. 7.New Business a.Safe Routes To School Grant 8.Staff Presentations a.Parks System Plan Update b.Spotlight on Parks –Applewood Park 9.Commissioner Comments 10.Adjourn –(9:00p.m.) 4a MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., Wednesday, April 16, 2014 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Schmidtat 7:02p.m. 2.ROLL CALL Commissioners Commissioner Craig Brannon Present Chair RonCockriel Absent Commissioner RJ Erhardt Absent Commissioner Terri Mallet Present Commissioner Kim Schmidt Present Commissioner Mike Wilde Absent Commissioner Matt Prom Absent Commissioner Nikki Villavicencio Present Commissioner Rick Brandon Present Staff Parks Manager, Jim Taylor Present 3.APPROVAL OF THE AGENDA Staff added Agenda Item 8c. Annual Parks Clean-Up Draft moved toapprove the agenda. Commissioner Brannon Seconded by Commissioner Mallet Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.March 19, 2014 Commissioner Brandon requested to correct Commissioner Branson to Commissioner Brandonunder Agenda Item 4a. Commissioner Brandonmovedto approve the March 19, 2014minutesas amended. Seconded by CommissionerVillavicencio Ayes – All The motion passed. Wednesday, April 16, 2014 Parks and Recreation Commission Meeting Minutes 4a 5.Visitor Presentations a.Gladstone Phase 2 Improvements, Project 14-01 6.UNFINISHEDBUSINESS a. 7.NEW BUSINESS a.Open Meeting Laws Assistant City Manager, Melinda Coleman, discussed the open meeting laws with the Parks and Recreation Commission. b.MCC Update Parks and Recreation Director, DuWayne Konewko, updated and answered questions of the commission regarding the Maplewood Community Center. c.Parks and Recreation Survey Results Parks Manager, Jim Taylor, discussed the Parks and Recreation Survey results and answered questions of the commission. 8.STAFF PRESENTATIONS a.Spotlight on Parks – Robinhood Park Parks Manager, Jim Taylor, presented RobinhoodPark to the commission. b.Parks System Plan Update Draft Parks Manager, Jim Taylor, gave an updateon the kick-off meeting that was held with HKGi and answered questions of the commission. c.Annual Parks Clean-Up Parks Manager, Jim Taylor, invited the commission and viewers to participate in the Annual Parks Clean-Up taking place Saturday, April 26, 8:00AM-1:00PM. 9.COMMISSIONER COMMENTS a. 10.ADJOURNMENT Commissioner Brannon movedto adjourn the meeting. Seconded by CommissionerBrandon Ayes – All The motion passed. The meeting was adjourned at 8:46pm. Next meeting is May 21, 2014. Wednesday, April 16, 2014 Parks and Recreation Commission Meeting Minutes 7a MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager Steven Love, Assistant City Engineer DATE: May 6, 2014 SUBJECT:Approval to Proceed,County Road B Trail and Safety Improvements, City Project 14-02 Introduction The City Council will consider authorizing work to proceed with the County Road B Trail and Safety Improvements, City Project 14-02. Background The Public Works Department, the Parks and Recreation Department, along withthe City’s consultant Bolton &Menk, Inc. worked together to prepareand submittwo safe routes to school (SRTS) grant applications to MnDot. The first was aSRTS Infrastructure Grant for the construction of safety and trail improvements along County Road B fromthe existing trail at Birmingham Street to the existing trail atVan Dyke Street.Additionally, the proposal included extending a sidewalk from the proposed trail at the southeast corner of White Bear Avenue and County Road B to the existing sidewalk along the east side of White Bear Avenue south of County Road B. The second was a SRTS Planning Grant whichwill create a SRTS plan for John Glenn Middle School, Weaver Elementary, and the surrounding neighborhoods. As part of the application process lettersof support forthe SRTS project along County Road B were received from the following stakeholders: School District 622 – Transportation Supervisor School District 622 – Principal of John Glenn Middle School School District 622 – Principal of Weaver Elementary School Ramsey County – Director and County Engineer City of Maplewood – Chief of Police City of Maplewood – Director of Parks and Recreation City of Maplewood – Public Works/City Engineer On April 4, 2014 the City received notification that City was selected for both the SRTS Infrastructure Grant and the Planning Grant. Discussion 7a The proposed SRTS infrastructure project will complete a major segment of the County Road B corridor trail. The newsegment will connectthe existing trail that leads to the Maplewood Community Center (MCC) at Van Dyke Street to the existing trailat Birmingham Streetthat was constructed as part of the 36 and English interchange project. This segment of the County Road B trail will help provide a safe route for studentswalking or biking to John Glen Middle School and Weaver Elementary School. Additionally,residents will be provided a safe route to walk or bike to the MCC, Keller Lake Regional Park, and the new boardwalkthat is being constructedalong Keller Lake. As part of the SRTS Planning Grant MnDot will be hiring a planning consultant to aid in the creation of the SRTS Plan. Work on the SRTS plan is expected to begin mid-summer of 2014. The SRTS planwill be completed in partnership with thelocal Safe Routes to School team, which will be the point of contact for local input, information, and creation of an implementation plan.The Safe Routes to School team is made up of the following individuals: •Mike Boland –Health and Safety Supervisor ISD 622 (Chair) • Jill Miklausich –Principal of John Glenn Middle School • Pangjua Xiong – Principal of Weaver Elementary • Terry Wasiluk – School District Transportation Coordinator • Lonn Bakke – Maplewood Police Department • Steve Love – Assistant City Engineer (Maplewood) • James Taylor, City of Maplewood Parks Manager • Erin Laberee – Ramsey County Traffic Engineer • Lisa Ekstrom – Parent / Parent Volunteer Active in Community • Nancy Boulay - Parent / Parent Volunteer Active in Community Once completed the SRTS plan will provide direction on how to improve safety for pedestrians and bicyclists in the areaof the two schools. Additionally, the SRTS plan will aid in future SRTS Infrastructure grant submittals. City staff will be working with members of MnDot’s State Aid for Local Transportation on completing the necessary steps that are required in order to receive federal funding. It is anticipated that Federal Highway Administration(FHWA) willauthorizeengineering work to begin by early to mid summer of 2014. Assisting the City with the necessary applications and project design will be the City’s consultant Bolton and Menk, Inc.The grant requires the construction of the trail to take place during the 2015 – 2016 construction seasons. Staff is anticipating that construction will take place during the 2015 construction season. Budget Impact TheSRTS Planning grant does not require any local funding at this time. The consultant will be hired by MnDot as part of the grant. The local commitment includes staff timeas part of the SRTS planning team. The SRTS Infrastructure grant is a federal grant that provides funding to implement SRTS infrastructure projects. The funding provided is an 80% federal / 20% local match grant. The initial engineering estimate for the County Road B Trail and Safety Improvements was $491,030. The federal grant share totals $392,800 with a local match of $98,230. The initial engineering estimate included costs for trail construction, signal improvements, pavement marking, safety improvements at key pedestrian crossing points, engineering, and project inspection. 7a CIP Funds and PAC Funds will need to be identified to cover the local matching share and the preliminary budget. Staff is working ondeveloping additional funding sources through partnerships with some of the stakeholders. Staff will bring the final budget to the Parks and Recreation Commission prior authorizing the project to be publicly bid. Recommendation It is recommended that the Parks and Recreation Commission make a motion of support to proceed with both the SRTS infrastructure and planning grant. Attachments 1.Project Location Map 7a, attachment 1 DPVOUZSPBECUSBJMBOE TBGFUZJNQSPWNFOUT MPDBUJPONBQ JogsbtusvduvsfHsbou.QspqptfeUsbjm JogsbtusvduvsfHsbou.QspqptfeUsbjm XfbwfsFmfn KpioHmfooNT 0306.54613.1FeetNotes 613.1 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not beEnter Map Description accurate, current, or otherwise reliable. NAD_1983_HARN_Adj_MN_Ramsey_Feet © Ramsey County Enterprise GIS Division. THIS MAP IS NOT TO BE USED FOR NAVIGATION