Loading...
HomeMy WebLinkAbout2014-03-19 PRC Packet AGENDA CITY OF MAPLEWOOD PARKSAND RECREATION COMMISSIONMEETING Wednesday,March 19,2014 7:00pmMeeting Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.February 19,2014 5.Visitor Presentations a. 6.Unfinished Business a.Parks System Plan RFP 7.New Business a.Edgerton Outreach Meeting b.High School Student on the Commission 8.Staff Presentations a.Spotlight on Parks –Pleasantview b.City-Wide Survey 9.Commissioner Comments 10.Adjourn –(9:00p.m.) April Meeting Topics: 1.MCC 2.Gladstone Savannah 4a MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., Wednesday, February 19, 2014 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Cockrielat 7:01p.m. 2.ROLL CALL Commissioners Commissioner Craig Brannon Present Chair RonCockriel Present Commissioner RJ Erhardt Present Commissioner Terri Mallet Present Commissioner Kim Schmidt Present Commissioner Mike Wilde Absent Commissioner Matt Prom Present Commissioner Nikki Villavicencio Present Commissioner Rick Brandon Present Staff Parks Manager, Jim Taylor Present 3.APPROVAL OF THE AGENDA Draft Chair Cockriel added the election of commission chair and commission vice chair as Agenda Item 4. Commissioner Mallet moved toapprove the agendaas amended. Seconded by Commissioner Erhardt Ayes – All The motion passed. 4.ELECTION OF 2014 CHAIR AND VICE CHAIR Chair Cockriel discussed thejob dutiesof the chair of the Parks and Recreation Commission. Commissioner Malletmoved to haveCommissioner Cockrielcontinue onas the 2014 Chair of the Parks and Recreation Commission. Seconded by Commissioner Erhardt Ayes - All Wednesday, February 19, 2014 Parks and Recreation Commission Meeting Minutes 4a Commissioner Brannon moved to haveCommissioner Schmidt continue on as the 2014 Vice Chair of the Parks and Recreation Commission. Seconded by Commissioner Mallet The motion passed. 5.APPROVAL OF MINUTES a.January 15, 2014 Commissioner Schmidt movedto approve the January 15, 2014minutes. Seconded by CommissionerProm Ayes – All Abstain – Commissioner Erhardt The motion passed. 6.Visitor Presentations a. 7.UNFINISHEDBUSINESS a.2013 Parks and Recreation Commission Annual Report Parks Manager, Jim Taylor, discussed the 2013 Parks and Recreation CommissionAnnual Report and answered questions of the commission. Commissioner Brannon moved to approve the 2013 Parks and Recreation Commission Annual Report. Draft Seconded by Commissioner Villavicencio Ayes – All The motion passed. 8.NEW BUSINESS a.Maplewood Community Center Maplewood Community Center Operations Manager,Ron Horwath,presented a brief overview of the community center and the improvementsthat have been made to the community center over the past year. 9.STAFF PRESENTATIONS a.Spotlight on Parks – Joy Park Parks Manager, Jim Taylor, presented Joy Park to the commission. The Joy Park Master Plan was briefly discussed as well as how Maplewood acquired the land. b.Parks and Recreation Commission Packets Wednesday, February 19, 2014 Parks and Recreation Commission Meeting Minutes 4a Parks Manager, Jim Taylor, discussed the idea of going green and emailing the packets to the Parks and Recreation Commission. c.RFP Maplewood Parks System Master Plan Update Parks Manager, Jim Taylor updated the commission on the RFP Maplewood Parks SystemMaster Plan and the selection process that will occur. d.City-Wide Parks Need Assessment Survey Update Parks Manager, Jim Taylor updated the City-Wide Parks Need Assessment Survey with the commission and discussed the anticipated timeline. 10.COMMISSIONER COMMENTS a. 11.ADJOURNMENT Commissioner Brannon movedto adjourn the meeting. Seconded by CommissionerMallet Ayes – All The motion passed. Next meeting is March 19, 2014. Draft Wednesday, February 19, 2014 Parks and Recreation Commission Meeting Minutes 6a MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT: Parks System Plan RFP DATE: March 12, 2014 Introduction Staff will conduct final interviews with the consultants for the Maplewood Parks System Plan RFP on Wednesday, March 19, 2014. Discussion Staff received fourresponses for the RFP. The firms being interviewed are: 1.Short Elliott Hendrockson 2.HoisingtonKoegler Group 3.GreenPlay, LLC 4.Loucks and Associates Staff will interview all four consulting firms. We will hire the consultant based on the best value approach. The consultants will be graded on the following criteria: 35% Demonstrated Related Experience 30% Proposed Project Approach 35% Consultant’s Fees and Costs The interview panel made up of Chair Cockriel, HEDC Commissioner Mark Jenkins, and city staff will bring their recommendation to the City Council on March 24, 2014. Recommendation No recommendation is needed at this time. 7a MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT:Edgerton Outreach Meeting DATE: March 13, 2014 Introduction A community outreach meeting was heldWednesday, March 12 atSaint Jerome’s church to gather input regarding the future of Edgerton Park. Staff discussed the strengths and weaknesses of the parkwith a primary focus on how to improve recreation and leisure activities. Residents shared a variety of safety concernswith staff from the Parks and Recreation Department and Maplewood Police Department. In addition to addressing safety concerns, staff willbegin the process of installing a basketball court (1/2 court) on the west side of the park off of Bradley Street. The next phase of this process will include the staff determining the location of the basketball court and establishing a set of rules and conditions for the court. Discussion Staff is reaching out toresidents of Edgerton Manor and the townhomes to discuss how we can improve opportunities in the park for them. Ourgoal is to have the neighborhood supportthese improvements as well as assume some “ownership” of the park. In addition to the basketball hoop(s), the park has many other needs that staff will be exploring and discussing with the Parks and RecreationCommission. Recommendation Staff recommends a motion of support to continue working with the Parkside Community to make necessary improvements toEdgerton Park. 7b MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT: High School Student on the Commission DATE: March 11, 2014 Introduction Staff would like to recruit anarea high school student to serve on the Parks and Recreation Commission.If successful this appointment would be in place by the April meeting. Discussion th The appointment would be a 10(non-voting) member to the Parks and Recreation Commission until a position becomes available. Advertisements will go to local high schools and staff will interview potential candidates to fill the position. The goal of the Parks and Recreation Commission is to represent the community as a whole. With the addition of a high school student, staff feels that individual willbring a unique prospective to discussions that concern parks and recreation. Recommendation Staff recommends a motion of support to advertise and appoint a local high school student to the Parks and Recreation Commission.