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Home My WebLink About2014-02-19 PRC Packet AGENDA CITY OF MAPLEWOOD PARKSAND RECREATION COMMISSIONMEETING Wednesday,February 19,2014 7:00pmMeeting Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.January 15,2014 5.Visitor Presentations a. 6.Unfinished Business a.2013 Parks and Recreation Commission Annual Report 7.New Business a.Maplewood Community Center 8.Staff Presentations a.Spotlight on Parks –Joy Park b.Park Commission Packets c.RFP Maplewood Parks System Master Plan Update d.City-Wide Parks Need Assessment Survey Update 9.Commissioner Comments 10.Adjourn –(9:00p.m.) 4a MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., Wednesday, January 15, 2014 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Cockrielat 7:03p.m. 2.ROLL CALL Commissioners Commissioner Craig Brannon Present Chair RonCockriel Present Commissioner RJ Erhardt Absent Commissioner Terri Mallet Present Commissioner Kim Schmidt Present Commissioner Mike Wilde Present Commissioner Matt Prom Present Commissioner Nikki Villavicencio Present Staff Parks Manager, Jim Taylor Present 3.SWEARING IN OF NEW COMMISSIONER Draft Parks Manager, Jim Taylor, read Mr. Rick Brandonthe formal Oath of Office to make him an official member of theParks and Recreation Commission. 4.APPROVAL OF THE AGENDA Chair Cockriel added 9aStaff Presentations: Acquisition of Fish Creek Update to the agenda. Commissioner Brannonmoved toapprove the agendaas amended. Seconded by Commissioner Prom Ayes – All The motion passed. 5.APPROVAL OF MINUTES a.November 20, 2013 Commissioner Mallet movedto approve the November 20, 2013minutes. Seconded by CommissionerVillavicencio Ayes – All Wednesday, January 15, 2014 Parks and Recreation Commission Meeting Minutes 4a Abstain – Commissioner Schmidt, Brandon The motion passed. 6.Visitor Presentations a. 7.UNFINISHEDBUSINESS a.Maplewood Parks System Plan Parks Manager, Jim Taylor, updated and discussed the updated community study of the Maplewood Parks System Plan with the commission. Commissioner Wilde moved to recommend and move forward with the updated community study of the Maplewood Parks System Plan. Seconded by Commissioner Villavicencio Ayes – All The motion passed. 8.NEW BUSINESS a.Safe Routes to School Grant Parks Manager, Jim Taylor, presented information regarding the planning grant and the infrastructure grant that the city has applied for and discussed it with the commission. Draft Commissioner Schmidt moved to supportthe City to move forward with the Safe Routes to School grant applications. Seconded by Commissioner Mallet Ayes – All The motion passed. b.2014 Goal Setting Parks Manager, Jim Taylor, reviewed the Capital Improvement Plan and what is scheduled forthe Parks and Recreation department in 2014. Commissioner Wilde moved to ensure representation of the communityvoice in completion of the Maplewood Parks System Plan. Seconded by Commissioner Prom Ayes – All The motion passed. Wednesday, January 15, 2014 Parks and Recreation Commission Meeting Minutes 4a 9.STAFF PRESENTATIONS a.Acquisition of Fish Creek Update Parks Manager, Jim Taylor, updated the commission on the status of Fish Creek and the acquisition celebration that has been planned. 10.COMMISSIONER COMMENTS a. 11.ADJOURNMENT Commissioner Wildemovedto adjourn the meeting. Seconded by CommissionerMallet Ayes – All The motion passed. Next meeting is February 19, 2014. Draft Wednesday, January 15, 2014 Parks and Recreation Commission Meeting Minutes 6a MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT:2013Parks and Recreation CommissionAnnual Report DATE: February 2, 2014 Introduction In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the Maplewood Parks and Recreation Commission is required to submit an annual commission report. In addition to this report, the Parks and Recreation Commissionneeds to provide a list of 2014 goals to MaplewoodCity Council. Discussion Attached you will find the draft Parks and Recreation Commission’s Annual Report. Recommendation Staff recommends the Parks and Recreation Commission review the annual report and make a recommendation for approval for the report to be brought to City Council. Attachment 1.Draft 2013 Parks and Recreation Commission Annual Report 6a, Attachment 1 MEMORANDUM TO: Chuck Ahl, City Manager FROM: Ron Cockriel, Chair of the Parks and Recreation Commission DATE: January 2, 2014 SUBJECT: 2013 Parks and RecreationCommission Annual Report Introduction Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report for submittal to City Council. The following is a report of actions and activities of the Parks and Recreation Commission in 2013. 2013 Goals 1.Assist in the creation of the Parks System Plan 2.Address referendum funding 3.Complete inventory of Maplewood parks 4.Form a disc golf subcommittee 5.Organize a Roselawn Park Buckthorn removal and clean-up 6.Schedule a walk through at Gladstone Savanna 7. Continue to generate funding forthe acquisition ofFish Creek 8.Convene a meeting with the Human Rights Commission to discuss increasing multi-cultural inclusion 9.Plan a parks tour 10.Improve parks and trail signage 11.Brainstorm collaboration with countyfor at-risk youth 12.Continuation of discussionforan off-leash dog area 2013Accomplishments 1.Fish Creek – completed acquisition 2.Fish Creek – continued restoration work (tree planting and brush removal) 3.Gladstone Savanna – prepped site for prairie seeding 4.Prairie Farm – began installation of overflow turf parking lot (MAHS) 5.LionsPark – replanted one rain garden 6.Installation of a new playground at Geranium Park 7.Renovation of Tom Kelly Field at Edgerton Park 8.Held an ADA/Inclusion workshop in November 9.Held a city-wide bus tour In addition, the Parks and Recreation Commission weighed in on: 1.General open space and nature center updates 2.Marshlands Trail 3.Greenways 4.Buckthorn at parks 6a, Attachment 1 5.Two members of the Parks and Recreation Commission were liaisons for Maplewood Parks System Plan Task Force 6.Arkwright/Sunrise neighborhood redevelopment project 7.Added a “Spotlight on a park” segment to the agenda 2013 Membership Review and Current Roster In 2013,Parks and Recreation Commission membership went through several changes. We saw the resignationsof Roy Adams, Nora Slawik,Bruce Roman, but welcomed as newly appointed members Terri Malett, Matt Prom,Nikki Villavicencioand Rick Brandon. The Parks and Recreation Commission would like to recognizeDon Christiansonfor his 35+ years of service.The commission will miss Don’sexpertise and good judgment on all things related to parks and recreation. The current Parks and Recreation Commission Members are: Name AppointedTermsExpire Rick Brandon 11/14/2013 4/30/2016 Craig Brannon 1/1/1997 4/30/2017 Ron Cockriel 2/11/2013 4/30/2016 RJ Erhardt 4/11/2011 4/30/2015 Terri Mallet 2/11/2013 4/30/2017 Mathew Prom 4/8/2013 4/30/2015 Kim Schmidt 2/21/2007 4/30/2016 Nikki Villavicencio 10/14/2013 4/30/2017 Mike Wilde 1/14/2013 4/30/2015 2013 Review and Anticipated2014 Development Activities The Parks and Recreation Commission began the development of the Parks Master Plan. Through this process, the commissioners attended community meetings and hosted a joint workshop with the Maplewood Parks System Plan Task Force regarding accessibility and inclusion in our playgrounds. In 2014, the Parks and Recreation Commission will focus their efforts on the Parks System Master Plan. The commission will work to ensure the voicesand opinionsofthe residents of Maplewood are one of main focal points while the plan is developed.Through the development and implementation of the Parks System Plan, the Commission believes this will accomplish many of the carryover goals. Summary The Parks and Recreation Commission looks forward to serving the City of Maplewood in 2014 and providing the City Council with advice and guidance on allissues related to Parks and Recreation. Budget Impact None Recommendation Staff recommends the approval of the Parks and Recreation Commission’s2013 Annual Report. 7a MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT: Maplewood Community Center DATE: February 2, 2014 Introduction As part of staff’s ongoing effort to give quarterly reports to the Commission, Ron Horwath, Maplewood Community Center Operations Manager, will be giving a presentation. Discussion Staff will be giving a presentation covering all aspects of the Community Center operation including aquatics, fitness, theatre, and events. In addition, staff willdiscuss who the community serves and the 20 year celebration planned for later in 2014. After the presentation staff will be available for questions. Recommendation No action required at this time