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HomeMy WebLinkAbout2018-01-17 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 PMJanuary 17, 2018 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.November 15, 2017 E.NEW BUSINESS 1.Swearing in of Commissioner Roman 2.Joy Park Neighborhood Preserve Spent Lime Treatment Structure 3.Wakefield Park Community Building Update 4.2018 Parks & Recreation Commission Goal Setting F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected officials, staff and citizens. It is hop understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. -repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., November15, 2017 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Villavicencioat 6:00p.m. B.ROLL CALL Commissioners Commissioner Rick BrandonPresent Vice Chair Craig BrannonPresent CommissionerTerri MalletPresent Commissioner Dorothy MolstadPresent ChairNikki VillavicencioPresent Commissioner Kimii PorterAbsent Staff Parks and Recreation Manager,Audra RobbinsPresent Natural Resources Coordinator, Ginny GaynorPresent Lead Naturalist, Ann HutchinsonPresent C.APPROVAL OF THE AGENDA CommissionerMolstadmade a motionto approve the agenda. Seconded by Vice ChairBrannon Ayes – All The motion passed. D.APPROVAL OF MINUTES 1.October 18, 2017 Vice Chair Brannonmade a motionto approve the October 18,2017 Parks and Recreation Commission minutes. Seconded by Commissioner MalletAyes – Commissioners Brandon, Brannon, Mallet, and Molstad Abstain – Chair Villavicencio, absent from 10/18 meeting The motion passed. E.NEW BUSINESS 1.Harvest Park FarmUpdate Wednesday,November15, 2017 Parks and Recreation Commission Meeting Minutes D1 Anita Berg, Director of Programs at The Food Group and Amber Stenson, Associate Director of Programs at The Food Group,updated the commission on what has been happening at the Harvest Park Farm site. 2.Nature Center Update Ann Hutchinson,Lead Naturalist, updated the commission on happeningsat the Edgerton Community Garden site, the completion of the Fish Creek Pollinator Educationprogram, Nature Center upgrades and repairs, and upcoming programs. 3.Emerald Ash Borer Commissioner Molstad made a motionthat the Parks and Recreation commission recommend no use of pesticides at this time in treating Emerald Ash Borer. Seconded by Commissioner BrandonAyes – Commissioners Brandon, Mallet, Molstad, and Villavicencio Nays – Commissioner Brannon The motion passed. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Wakefield Park Improvements Project Parks and RecreationManager,Audra Robbins,updated the commission on the progress of the Wakefield Park Improvements Project. 2.Nebraska Park Playground Parks and Recreation Manager,Audra Robbins,updated the commission on the progress of Nebraska ParkPlayground. 3.Holiday Events Parks and Recreation Manager,Audra Robbins,provided information on upcomingholiday programs that are being offered. 4.December Meeting? Parks and Recreation Manager,Audra Robbins,facilitated a discussion on cancelling the December meeting. J.ADJOURNMENT Wednesday,November 15, 2017 Parks and Recreation Commission Meeting Minutes D1 Vice Chair Brannonmoved to adjourn the meeting. Seconded by CommissionerMalletAyes – All The motion passed. The meeting was adjourned at 7:12PM. Next meeting is January17, 2018. Wednesday,November 15, 2017 Parks and Recreation Commission Meeting Minutes E1 State of Minnesota ) County of Ramsey ) SS City of Maplewood ) I, Bruce Roman, do solemnly swearthat I will supportthe Constitution of the United States andof the State of Minnesota and faithfully discharge the duties of the office ofCommissioner of the Parks & RecreationCommissioninthe City of Maplewood,in the County of Ramsey and the State of Minnesota, to the best of my judgment andability. So help me God. Subscribed and sworn to before me this 17thday of January, 2018 ___________________________________________ __________________________________________ Audra Robbins Bruce Roman Liaison Parks & RecreationCommission E2 MEMORANDUM TO: Environmental and Natural Resources Commission FROM:Ginny Gaynor, Natural Resources Coordinator DATE:January 17, 2018 SUBJECT:Joy Park Neighborhood Preserve Spent Lime Treatment Structure Introduction Valley Branch Watershed District (VBWD) is proposing to constructa spent lime system at Joy Park Neighborhood Preserve to treat stormwater entering Silver Lake. Discussion The Board of Water and Soil Resources (BWSR) has awarded the VBWD a Clean Water Fund grant to construct improvements within the Silver Lake watershed. The work plan for this grant includes several best management practices, including an enhanced filtration system located in the SLV-10 subwatershed north of Silver Lake in Maplewood. Water quality modeling indicates that approximately 50 percent of the phosphorus loading to Silver Lake from the watershed is routedto Silver Lake through the SLV-10 subwatershed. The attached map (Attachment 1) shows this subwatershed.Stormwater from north of Highway 694 flows through pipes and wetlands in Joy Park Neighborhood Preserve into a wetland northwest of Silver Lake. The proposal is toconstruct a spent lime basin in the buffer of this wetland. Because 54percent of the stormwater entering the lake goes through this point, it isan ideal location for stormwater treatment. The footprint ofthe proposed basin is about 9500 square feet, with 3000 square feet of that containing filter material. The filter material is spent lime, a readily available byproduct of drinking water treatment. Thisenhanced filtration practice can provide significant removal of both particulate and dissolved phosphorus within a small footprint. The proposal is to construct the system in the buffer of the wetland shown in Attachment 1. This is a Manage B wetland.Maplewood’s wetland ordinance requires a 75-foot wetland buffer be maintained around a Manage B wetland. The City Council may waive the requirements of the wetland ordinance for the construction or maintenance of public streets and utilities through buffers where it determines that there is a greater public need for the project than to meet the requirement of the code. The east half of the proposed basinconsists ofa monoculture of reed canary grass, a non- nativeinvasive grass.The west half is comprised primarily of boxelder and ash trees. E2 The preliminary project schedule is as follows: November ENRCommission (approved project) January Parks and Recreation Commission February Planning Commission and Public Hearing February City Council March Detailed Design April Request for Proposals Summer Construction The proposed spent lime basin would capture a significant amount of phosphorous prior to entering thewetlandnorthwest of Silver Lake, resulting in cleaner water for the wetland and for Silver Lake. The City will not incur any costs for construction or maintenance of this system. Construction costs willbe covered by the Clean Water Fund grant awarded to VBWD. In addition, the City of North St. Paulwould contribute funding for construction, to help meet stormwater requirements for a street improvement project onthe west side of Silver Lake.Including North St. Paul as a partner has enabled us to double the size of the basin and treat significantly more stormwater. VBWD would be responsible for routine and long-term maintenance ofthe structure. A consultant from VBWD will attend the Parks and RecreationCommission meeting to present the projectand answer questions. Recommendation The Parks and RecreationCommission shallreview the proposal to constructa spent lime system at Joy Park Neighborhood Preserve and make arecommendation. Attachment 1.Map of Subwatershed and Proposed Location for System E2, Attachment 1 Washington County Ramsey County E3 MEMORANDUM TO:Parks and Recreation Commission FROM:Audra Robbins, Parks & Recreation Manager DATE:January 17, 2018 SUBJECT:Wakefield Park CommunityBuildingUpdate Introduction Staff held ajoint work session on October 17, 2017, with the Community Design Review Board (CDRB),the Planningand ParksCommissionsand members of City Council. The purpose of the joint work session was toreceivefeedbackon the Wakefield Park Improvement Plans that were presented at the September 11, 2017, City Council meeting. The main focus ofthe discussion centered on the designelementsof the community building. Based on thisfeedbackand per Council’s request,staff asked the CDRBtoreview the proposed Wakefield Community Building design along with analternativecolor scheme at their December 19, 2017,meeting.The CDRB ultimatelychoose the design scheme that was included in your packet and recommended moving forward with it in the continuation of the final design process. Background Comments from the Joint Commissionon the initial building design focused on the materials and colors represented and the building’s overall form that incorporates flat roofs and a main gable roof over the gathering space. The community building’s overall size of 3,300 SF and the floor plan configuration has not changed significantly since the Joint Commission meeting on October 17, 2017. The project will continueto implement the requirements of the 2012 Green Construction Code (IgCC) for bothbuilding and site improvements and the Parks and Recreation Commissionwill have another opportunity to review plans (90% level) at the February meeting. Budget Impact None Recommendation No action is required Attachments 1.Wakefield Park Community Building Presentation E3, Attachment 1 2018 8, ary Janu Wakefield Park ImprovementsFinal Design Project Update Maplewood E3, Attachment 1 2018 8, ary Janu September 12, 2017October 17, 2017December 19, 2017January 8, 2018February 19, 2018February 20, 2018February 21, 2018February 26, 2018February 27, 2018March 20, 2018 March 26, 2018April 21, 2018 November 30, 2018 Wakefield Park ImprovementsFinal Design Begin Final DesignCity Council/PRC/PC/CDRB Joint Workshop60% Plans CDRB60% Plans City Council 90% Plans ENRC90% Plans CDRB/PC 90% Plans PRC 100% Plans City Council Plans available for bidding Open Bids Award Bids Break Ground Construction Complete Schedule E3, Attachment 1 2018 8, ary Janu West Face Wakefield Park ImprovementsFinal Design E3, Attachment 1 2018 8, ary Janu South Face Wakefield Park ImprovementsFinal Design E3, Attachment 1 2018 8, ary Janu East Face Wakefield Park ImprovementsFinal Design E3, Attachment 1 2018 8, ary Janu North Face Wakefield Park ImprovementsFinal Design E3, Attachment 1 January 8, 2018 Wakefield Park ImprovementsFinal Design Questions/Discussion E4 MEMORANDUM TO:Parks and Recreation Commission FROM:Audra Robbins, Parks and RecreationManager DATE:January 17, 2018 SUBJECT:2018 Parks and Recreation Commission Goal Setting Introduction In compliance with Article II, Section 21.20 of the Maplewood City Ordinance, the Maplewood Parks andRecreation Commission is required to submit an Annual Commission Report. In addition to this report, the Parks and Recreation Commissionwillprovide a list of 2018goals to City Council. Discussion Staffis asking the Parks and Recreation Commission to brainstorm a list of potential goals for 2018.After this list is complete, we will discuss the goalsfurther at the FebruaryParks and Recreation Commission meeting for final approval. Recommendation Staff recommends the Parks and Recreation Commission brainstorm a list of 2018goals to be finalized with theannualreport at the Februarymeeting. Attachments 1.2017Goals E4, Attachment 1 created by the City Council: o implement the Parks & Recreation System Master Plan t 2017 Parks and Recreation Commission Goals For 2017, the Parks and Recreation Commission identified the ojects/improvements rocess ommunity and offer inclusive, wellness based activities in our parks Continue Find new ways to engage the residents of Maplewood in community pOffer special events at a variety of parksEnsure we meet the programming needs of the actively aging cBus tour of Maplewood parks and preserves to showcase prNames for trails/connections following goals and made a point to tie them to the Strategic Priorities •••••• E4, Attachment 1 2017 Parks and Recreation Commission Goals . annual updates to review the YMCA/City of Maplewood creative and diverse programming/outreach through focus - artnership Stay on top of park improvement plansEstablish a playground prioritization list that includes fundingSemiPBe inclusive of populations who underutilize Parks & Rec facilitieswith groups ••••