HomeMy WebLinkAbout2018-01-17 PRC Packet
AGENDA
CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION
6:00 PMJanuary 17, 2018
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.APPROVAL OF MINUTES
1.November 15, 2017
E.NEW BUSINESS
1.Swearing in of Commissioner Roman
2.Joy Park Neighborhood Preserve Spent Lime Treatment Structure
3.Wakefield Park Community Building Update
4.2018 Parks & Recreation Commission Goal Setting
F.UNFINISHED BUSINESS
G.VISITOR PRESENTATIONS
H.COMMISSION PRESENTATIONS
I.STAFF PRESENTATIONS
J.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected
officials, staff and citizens. It is hop
understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or
others in public.
-repetitive.
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MINUTES
MAPLEWOOD PARKS AND RECREATION COMMISSION
6:00p.m., November15, 2017
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the Parks and Recreation Commission was held in the City Hall Council
Chambers and called to order by Chair Villavicencioat 6:00p.m.
B.ROLL CALL
Commissioners
Commissioner Rick BrandonPresent
Vice Chair Craig BrannonPresent
CommissionerTerri MalletPresent
Commissioner Dorothy MolstadPresent
ChairNikki VillavicencioPresent
Commissioner Kimii PorterAbsent
Staff
Parks and Recreation Manager,Audra RobbinsPresent
Natural Resources Coordinator, Ginny GaynorPresent
Lead Naturalist, Ann HutchinsonPresent
C.APPROVAL OF THE AGENDA
CommissionerMolstadmade a motionto approve the agenda.
Seconded by Vice ChairBrannon Ayes – All
The motion passed.
D.APPROVAL OF MINUTES
1.October 18, 2017
Vice Chair Brannonmade a motionto approve the October 18,2017 Parks and
Recreation Commission minutes.
Seconded by Commissioner MalletAyes – Commissioners Brandon,
Brannon, Mallet, and Molstad
Abstain – Chair Villavicencio, absent
from 10/18 meeting
The motion passed.
E.NEW BUSINESS
1.Harvest Park FarmUpdate
Wednesday,November15, 2017
Parks and Recreation Commission Meeting Minutes
D1
Anita Berg, Director of Programs at The Food Group and Amber Stenson,
Associate Director of Programs at The Food Group,updated the commission on
what has been happening at the Harvest Park Farm site.
2.Nature Center Update
Ann Hutchinson,Lead Naturalist, updated the commission on happeningsat the
Edgerton Community Garden site, the completion of the Fish Creek Pollinator
Educationprogram, Nature Center upgrades and repairs, and upcoming
programs.
3.Emerald Ash Borer
Commissioner Molstad made a motionthat the Parks and Recreation
commission recommend no use of pesticides at this time in treating Emerald Ash
Borer.
Seconded by Commissioner BrandonAyes – Commissioners Brandon,
Mallet, Molstad, and
Villavicencio
Nays – Commissioner Brannon
The motion passed.
F.UNFINISHED BUSINESS
G.VISITOR PRESENTATIONS
H.COMMISSION PRESENTATIONS
I.STAFF PRESENTATIONS
1.Wakefield Park Improvements Project
Parks and RecreationManager,Audra Robbins,updated the commission on the
progress of the Wakefield Park Improvements Project.
2.Nebraska Park Playground
Parks and Recreation Manager,Audra Robbins,updated the commission on the
progress of Nebraska ParkPlayground.
3.Holiday Events
Parks and Recreation Manager,Audra Robbins,provided information on
upcomingholiday programs that are being offered.
4.December Meeting?
Parks and Recreation Manager,Audra Robbins,facilitated a discussion on
cancelling the December meeting.
J.ADJOURNMENT
Wednesday,November 15, 2017
Parks and Recreation Commission Meeting Minutes
D1
Vice Chair Brannonmoved to adjourn the meeting.
Seconded by CommissionerMalletAyes – All
The motion passed.
The meeting was adjourned at 7:12PM.
Next meeting is January17, 2018.
Wednesday,November 15, 2017
Parks and Recreation Commission Meeting Minutes
E1
State of Minnesota )
County of Ramsey ) SS
City of Maplewood )
I, Bruce Roman, do solemnly swearthat I will supportthe Constitution of the United States andof
the State of Minnesota and faithfully discharge the duties of the office ofCommissioner of the Parks &
RecreationCommissioninthe City of Maplewood,in the County of Ramsey and the State of Minnesota, to
the best of my judgment andability. So help me God.
Subscribed and sworn to before me this
17thday of January, 2018
___________________________________________ __________________________________________
Audra Robbins Bruce Roman
Liaison Parks & RecreationCommission
E2
MEMORANDUM
TO: Environmental and Natural Resources Commission
FROM:Ginny Gaynor, Natural Resources Coordinator
DATE:January 17, 2018
SUBJECT:Joy Park Neighborhood Preserve Spent Lime Treatment Structure
Introduction
Valley Branch Watershed District (VBWD) is proposing to constructa spent lime system at Joy
Park Neighborhood Preserve to treat stormwater entering Silver Lake.
Discussion
The Board of Water and Soil Resources (BWSR) has awarded the VBWD a Clean Water Fund
grant to construct improvements within the Silver Lake watershed. The work plan for this grant
includes several best management practices, including an enhanced filtration system located in
the SLV-10 subwatershed north of Silver Lake in Maplewood.
Water quality modeling indicates that approximately 50 percent of the phosphorus loading to
Silver Lake from the watershed is routedto Silver Lake through the SLV-10 subwatershed. The
attached map (Attachment 1) shows this subwatershed.Stormwater from north of Highway 694
flows through pipes and wetlands in Joy Park Neighborhood Preserve into a wetland northwest
of Silver Lake. The proposal is toconstruct a spent lime basin in the buffer of this wetland.
Because 54percent of the stormwater entering the lake goes through this point, it isan ideal
location for stormwater treatment.
The footprint ofthe proposed basin is about 9500 square feet, with 3000 square feet of that
containing filter material. The filter material is spent lime, a readily available byproduct of
drinking water treatment. Thisenhanced filtration practice can provide significant removal of
both particulate and dissolved phosphorus within a small footprint.
The proposal is to construct the system in the buffer of the wetland shown in Attachment 1.
This is a Manage B wetland.Maplewood’s wetland ordinance requires a 75-foot wetland buffer
be maintained around a Manage B wetland. The City Council may waive the requirements of the
wetland ordinance for the construction or maintenance of public streets and utilities through
buffers where it determines that there is a greater public need for the project than to meet the
requirement of the code.
The east half of the proposed basinconsists ofa monoculture of reed canary grass, a non-
nativeinvasive grass.The west half is comprised primarily of boxelder and ash trees.
E2
The preliminary project schedule is as follows:
November ENRCommission (approved project)
January Parks and Recreation Commission
February Planning Commission and Public Hearing
February City Council
March Detailed Design
April Request for Proposals
Summer Construction
The proposed spent lime basin would capture a significant amount of phosphorous prior to
entering thewetlandnorthwest of Silver Lake, resulting in cleaner water for the wetland and for
Silver Lake.
The City will not incur any costs for construction or maintenance of this system. Construction
costs willbe covered by the Clean Water Fund grant awarded to VBWD. In addition, the City of
North St. Paulwould contribute funding for construction, to help meet stormwater requirements
for a street improvement project onthe west side of Silver Lake.Including North St. Paul as a
partner has enabled us to double the size of the basin and treat significantly more stormwater.
VBWD would be responsible for routine and long-term maintenance ofthe structure.
A consultant from VBWD will attend the Parks and RecreationCommission meeting to present
the projectand answer questions.
Recommendation
The Parks and RecreationCommission shallreview the proposal to constructa spent lime
system at Joy Park Neighborhood Preserve and make arecommendation.
Attachment
1.Map of Subwatershed and Proposed Location for System
E2, Attachment 1
Washington County
Ramsey County
E3
MEMORANDUM
TO:Parks and Recreation Commission
FROM:Audra Robbins, Parks & Recreation Manager
DATE:January 17, 2018
SUBJECT:Wakefield Park CommunityBuildingUpdate
Introduction
Staff held ajoint work session on October 17, 2017, with the Community Design Review Board
(CDRB),the Planningand ParksCommissionsand members of City Council. The purpose of
the joint work session was toreceivefeedbackon the Wakefield Park Improvement Plans that
were presented at the September 11, 2017, City Council meeting. The main focus ofthe
discussion centered on the designelementsof the community building.
Based on thisfeedbackand per Council’s request,staff asked the CDRBtoreview the
proposed Wakefield Community Building design along with analternativecolor scheme at their
December 19, 2017,meeting.The CDRB ultimatelychoose the design scheme that was
included in your packet and recommended moving forward with it in the continuation of the final
design process.
Background
Comments from the Joint Commissionon the initial building design focused on the materials
and colors represented and the building’s overall form that incorporates flat roofs and a main
gable roof over the gathering space. The community building’s overall size of 3,300 SF and the
floor plan configuration has not changed significantly since the Joint Commission meeting on
October 17, 2017.
The project will continueto implement the requirements of the 2012 Green Construction Code
(IgCC) for bothbuilding and site improvements and the Parks and Recreation Commissionwill
have another opportunity to review plans (90% level) at the February meeting.
Budget Impact
None
Recommendation
No action is required
Attachments
1.Wakefield Park Community Building Presentation
E3, Attachment 1
2018
8,
ary
Janu
Wakefield Park ImprovementsFinal Design
Project Update
Maplewood
E3, Attachment 1
2018
8,
ary
Janu
September 12, 2017October 17, 2017December 19, 2017January 8, 2018February 19, 2018February 20, 2018February 21, 2018February 26, 2018February 27, 2018March 20, 2018 March 26, 2018April
21, 2018 November 30, 2018
Wakefield Park ImprovementsFinal Design
Begin Final DesignCity Council/PRC/PC/CDRB Joint Workshop60% Plans CDRB60% Plans City Council 90% Plans ENRC90% Plans CDRB/PC 90% Plans PRC 100% Plans City Council Plans available for
bidding Open Bids Award Bids Break Ground Construction Complete
Schedule
E3, Attachment 1
2018
8,
ary
Janu
West Face
Wakefield Park ImprovementsFinal Design
E3, Attachment 1
2018
8,
ary
Janu
South Face
Wakefield Park ImprovementsFinal Design
E3, Attachment 1
2018
8,
ary
Janu
East Face
Wakefield Park ImprovementsFinal Design
E3, Attachment 1
2018
8,
ary
Janu
North Face
Wakefield Park ImprovementsFinal Design
E3, Attachment 1
January 8, 2018
Wakefield Park ImprovementsFinal Design
Questions/Discussion
E4
MEMORANDUM
TO:Parks and Recreation Commission
FROM:Audra Robbins, Parks and RecreationManager
DATE:January 17, 2018
SUBJECT:2018 Parks and Recreation Commission Goal Setting
Introduction
In compliance with Article II, Section 21.20 of the Maplewood City Ordinance, the Maplewood
Parks andRecreation Commission is required to submit an Annual Commission Report. In
addition to this report, the Parks and Recreation Commissionwillprovide a list of 2018goals to
City Council.
Discussion
Staffis asking the Parks and Recreation Commission to brainstorm a list of potential goals for
2018.After this list is complete, we will discuss the goalsfurther at the FebruaryParks and
Recreation Commission meeting for final approval.
Recommendation
Staff recommends the Parks and Recreation Commission brainstorm a list of 2018goals to be
finalized with theannualreport at the Februarymeeting.
Attachments
1.2017Goals
E4, Attachment 1
created by the City Council:
o implement the Parks & Recreation System Master Plan
t
2017 Parks and Recreation Commission Goals
For 2017, the Parks and Recreation Commission identified the
ojects/improvements
rocess
ommunity and offer inclusive, wellness based activities in our parks
Continue Find new ways to engage the residents of Maplewood in community pOffer special events at a variety of parksEnsure we meet the programming needs of the actively aging cBus tour
of Maplewood parks and preserves to showcase prNames for trails/connections
following goals and made a point to tie them to the Strategic Priorities
••••••
E4, Attachment 1
2017 Parks and Recreation Commission Goals
.
annual updates to review the YMCA/City of Maplewood
creative and diverse programming/outreach through focus
-
artnership
Stay on top of park improvement plansEstablish a playground prioritization list that includes fundingSemiPBe inclusive of populations who underutilize Parks & Rec facilitieswith groups
••••