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2018-02-12 City Council Meeting Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 12, 2018 City Hall, Council Chambers Meeting No. 03-18 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments." D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of the January 25, 2018 Special City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update 2. Council Presentations 3. Presentation of the 2017 Environmental and Economic Development Department Annual Report G. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Agreement for Use of Harvest Park for the 2018 Susan G. Komen 3 - Day Event 3. Approval of 2018 Master Group Contract with Medica Insurance Company 4. Approval of Government Relations Agreements with Jacobson, Magnuson, Anderson & Halloran, P.C. 5. Approval of Agreement with Ideal Energies to Reinstall the Solar Array at the MCC 6. Approval of Bill of Sale, Termination, and Release Agreement Between the City of Maplewood and EA Solar 7. Approval of a Conditional Use Permit Review, Health Partners' Residential Treatment Center, 2715 Upper Afton Road 8. Approval of the 2017 Environmental and Economic Development Department Annual Report 9. Approval of Severance Package for Part -Time Fire/EMS Employees H. PUBLIC HEARINGS None UNFINISHED BUSINESS None J. NEW BUSINESS 1. Consider Approval of Penalties for Alcohol Compliance Failures 2. Consider Approval of a Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Londin- Highpoint Area Street Improvements, City Project 17-19 3. Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Gladstone Phase 3 Corridor Improvements, City Project 16-18 K. AWARD OF BIDS None L. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other's time keeping remarks brief, to the point and non -repetitive. A. C E MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 5:00 P.M. Thursday, January 25, 2018 City Hall, Council Chambers Reschedule of Meeting No. 02-18 CALL TO ORDER E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:08 p.m. by Mayor Slawik. PLEDGE OF ALLEGIANCE ROLL CALL Nora Slawik, Mayor Marylee Abrams, Councilmember Kathleen Juenemann, Councilmember Bryan Smith, Councilmember Tou Xiong, Councilmember APPROVAL OF AGENDA Present Present Absent Present -Arrived at 5:12 p.m. Present Councilmember Abrams moved to approve the agenda as submitted. Seconded by Councilmember Xiong The motion passed. APPROVAL OF MINUTES Ayes — Mayor Slawik, Council Members Abrams and Xiong 1. Approval of January 8, 2018 City Council Workshop Minutes Councilmember Abrams moved to approve the January 8, 2018 City Council Workshop Minutes as submitted. Seconded by Councilmember Xiong Ayes — Mayor Slawik, Council Members Abrams and Xiong The motion passed. 2. Approval of January 8, 2018 City Council Meeting Minutes Councilmember Abrams moved to approve the January 8, 2018 City Council Meeting Minutes as submitted. Seconded by Councilmember Xiong Ayes — Mayor Slawik, Council Members Abrams and Xiong The motion passed. January 25, 2018 Special City Council Meeting Minutes 1 Council Packet Page Number 1 of 88 E1 F. APPOINTMENTS AND PRESENTATIONS 1. Administrative Presentations a. Council Calendar Update City Manager Coleman gave the council calendar update. 2. Council Presentations None G. CONSENT AGENDA Mayor Slawik requested consent agenda items G7 and G11 be highlighted Councilmember Abrams moved to aaarove aaenda items G1 -G11. Seconded by Councilmember Smith Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed. 1. Approval of Claims Councilmember Abrams moved to approve the approval of claims. ACCOUNTS PAYABLE: $ 600,760.49 Checks # 100949 thru #100993 dated 01/05/18 $ 255,743.23 Disbursements via debits to checking account dated 01/02/18 thru 01/05/18 $ 317,471.33 Checks #100994 thru #101033 dated 01/16/18 $ 643,018.09 Disbursements via debits to checking account dated 01/08/18 thru 01/12/18 $ 1,816,993.14 Total Accounts Payable $ 539,193.59 Payroll Checks and Direct Deposits dated 01/12/18 $ 2,065.28 Payroll Deduction check # 99103032 thru # 99103035 dated 01/12/18 $ 541,258.87 Total Payroll $ 2,358,252.01 GRAND TOTAL January 25, 2018 2 Special City Council Meeting Minutes Council Packet Page Number 2 of 88 E1 Seconded by Councilmember Smith The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 2. Approval of Municipal State Aid Street Funds Advance Resolution Councilmember Abrams moved to approve the Municipal State Aid Street Funds Advance Resolution. Resolution 18-01-1533 Municipal Street Aid Street Funds Advance Resolution City of Maplewood, Minnesota WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street Project(s) in 2018 which will require State Aid funds in excess of those available in its State Aid Construction Account, and WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their State Aid Construction Account, and WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of January 1, 2017 Less estimated disbursements: Bond Principal: Total Estimated Disbursements $570,000 ($843,802) $570,000 Advance Amount (amount in excess of acct balance) ($1,413,802) WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and WHEREAS, the Municipality acknowledges advance funds are released on a first -come -first -serve basis and this resolution does not guarantee the availability of funds. NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved Municipal State Aid Street Project(s) of the City of Maplewood in an amount up to $570,000.00. I hereby authorize repayments from subsequent accruals to the Municipal State Aid Street Construction Account of said Municipality from future year allocations until fully repaid. Seconded by Councilmember Smith Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong The motion passed January 25, 2018 Special City Council Meeting Minutes Cl Council Packet Page Number 3 of 88 E1 3. Approval of 2017 Budget Adjustments and 2018 Carryovers Councilmember Abrams moved to approve the budget adjustments for 2017 and 2018 to account for carrvovers. in the amount of $34.622 at December 31. 2017. Seconded by Councilmember Smith The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 4. Approval of Purchase to Upgrade Outdoor Warning Siren Controller System Councilmember Abrams moved to approve the upgrades to 11 outdoor warning sirens not to exceed $60,000 with Federal Signal. Seconded by Councilmember Smith The motion passed. 5. Approval to Purchase 800 MHz Radios Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong Councilmember Abrams moved to approve the expenditure of $81,021 to ANCOM for the purchase of 24 new 800 MHz radios. Seconded by Councilmember Smith The motion passed. Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 6. Approval of 2018 Trash Hauling Contract for City Facilities Councilmember Abrams moved to approve the City Manager to enter into a contract with Republic Services for 2018 trash services at City facilities. Seconded by Councilmember Smith The motion passed Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 7. Approval of Resolution Accepting Donation to the Maplewood Police Department from Schmelz Countryside Volkswagen/Saab Councilmember Abrams moved to approve the resolution authorizing acceptance of the donation, and that the Finance Director make the necessary budget adjustments for the Police Department to expend the funds as requested by Mr. Schmelz. January 25, 2018 Special City Council Meeting Minutes Council Packet Page Number 4 of 88 0 E1 Seconded by Councilmember Smith The motion passed Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 8. Approval of Resolution Entering into an Agency Agreement for Federal Participation in Construction between the Minnesota Department of Transportation and the City of Maplewood Councilmember Abrams moved to approve the resolution that authorizes the City of Maplewood to enter into an Agency Agreement for Federal Participation in Construction between the Minnesota Department of Transportation and the City of Maplewood. The Mayor and City Manager are authorized to sign said agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed. Resolution 18-01-1534 Agency Agreement for Federal Participation in Construction BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the City of Maplewood to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the Mayor and the City Manager are hereby authorized and directed for and on behalf of the City of Maplewood to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 1029970", a copy of which said agreement was before the City Council and which is made a part hereof by reference. Seconded by Councilmember Smith The motion passed Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 9. Approval of a Temporary Lawful Gambling — Local Permit for Minnesota Waterfowl Association East Metro Chapter at 1946 English Street Councilmember Abrams moved to approve the temporary Lawful Gambling — Local permit for the Minnesota Waterfowl Association East Metro Chapter's East Metro Chapter Banquet on April 19, 2018 at 1946 English Street, Maplewood. Seconded by Councilmember Smith The motion passed 10. Approval of 2018 Pay Equity Report Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong Councilmember Abrams moved to approve the Pay Equity Implementation Report for January 25, 2018 5 Special City Council Meeting Minutes Council Packet Page Number 5 of 88 E1 submission to Minnesota Management & Budget Department. Seconded by Councilmember Smith The motion passed Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 11. Approval to Purchase Five 2018 Police Vehicles Councilmember Abrams moved to approve the purchase of four new 2018 Ford AWD Police Interceptor squad cars (SUV) and one new 2018 Ford AWD Sedan Police Interceptor squad car. Seconded by Councilmember Smith The motion passed H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 1. Consider Approval of Fire Station Location and Operational Plan City Manager Coleman introduced the staff report. Public Safety Director Nadeau introduced the presentation. Fire Chief Lukin began the presentation. EMS Chief Mondor reviewed the timeline portion of the presentation. Bill Knutson, Resident/Fire- EMS Workgroup Member continued the presentation. Dr. Steven Knight, Project Lead with Fitch & Associates addressed the council to summarize the study. Sue Allhiser and John Donofrio, Fire -EMS Workgroup Members addressed the council to give information about the Fire -EMS Workgroup. Ray Crawford, FT Firefighter, Union President of International Association of Fire Fighters - Local 4470 representing the union spoke in support of the recommendations. Tracy Imm, Firefighter/EMS, Maplewood Volunteer Fire Relief Association President addressed the council to give the report from the Maplewood Volunteer Fire Relief Association. Mayor Slawik opened for public comment. The following person spoke: Kevin Berglund, Maplewood Resident Mayor Slawik closed the public comment. Councilmember Abrams moved to approve staff begin to implement a transition plan to transition to a full-time fire department and begin to create a series of community January 25, 2018 Special City Council Meeting Minutes Council Packet Page Number 6 of 88 M E1 meetings to discuss future fire station locations at a time in the early spring and summer. Seconded by Councilmember Xiong The motion passed Ayes — Mayor Slawik, Council Members Abrams, Smith and Xiong 2. Consider Approval of Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Londin-Highpoint Area Street Improvements, City Project 17-19 This item was not heard. K. AWARD OF BIDS None L. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:57 p.m. January 25, 2018 7 Special City Council Meeting Minutes Council Packet Page Number 7 of 88 Fla MEMORANDUM TO: City Council FROM: Melinda Coleman, City Manager DATE: February 6, 2018 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. February 26th a. Workshop: Update on Gold Line, Administration Department Presentation b. Council: Public Hearing Comcast Franchise Renewal 2. March 12th a. Workshop: Review Rice/Larpenteur Gateway Plan Future Planning 1. Turn in survey for retreat date and topics Council Comments Comments regarding Workshops, Council Meetings or other topics of concern or interest. 1. Rental Licensing Survey (EEDD/Police Coordination) — in progress Recommendation No action required. Attachments None. Council Packet Page Number 8 of 88 F3 MEMORANDUM TO: Melinda Coleman City Manager FROM: DuWayne Konewko, Environmental and Economic Development Director Bill Kempe, Community Design Review Board Ryan Ries, Environmental and Natural Resources Commission Mark Jenkins, Housing and Economic Development Commission Paul Arbuckle, Planning Commission DATE: February 6, 2018 SUBJECT: Presentation of the 2017 Environmental and Economic Development Department Annual Report Introduction In the past, each of the Environmental and Economic Development Department (EEDD) staffed board and commissions have submitted to the City Council individual annual reports outlining the past year's efforts. For this year's report, staff and the board and commissions have taken a different approach and have created a single annual report. Discussion Each of the four EEDD staff board and commissions will present the EEDD Annual Report at the February 12, 2018 City Council meeting. Included with your council packet is a separate printed book containing the 2017 Environmental and Economic Development Department Annual Report. The report is also available online at www.maplewoodmn.gov/eeddannualreport. Budget Impact None. Recommendation No action. Approval of the report will be requested under the consent agenda. Attachments 1.2017 EEDD Annual Report (G8, Attachment 1) Council Packet Page Number 9 of 88 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 10 of 88 G1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: February 6, 2018 SUBJECT: Approval of Claims Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 199,714.44 Checks #101035 thru #101073 dated 01/23/18 $ 194,370.21 Disbursements via debits to checking account dated 01/16/18 thru 01/19/18 $ 391,360.95 Checks #101074 thru # 101098 dated 01/30/18 $ 233,867.83 Disbursements via debits to checking account dated 01/22/18 thru 01/26/18 $ 405,607.75 Checks # 101099 thru # 101141 dated 01/25/18 thru 02/06/18 $ 693,541.32 Disbursements via debits to checking account dated 01/29/18 thru 02/02/18 $ 2,118,462.50 Total Accounts Payable PAYROLL $ 709,561.89 Payroll Checks and Direct Deposits dated 01/26/18 $ 2,764.57 Payroll Deduction check # 99103064 thru # 99103068 dated 01/26/18 $ 712,326.46 Total Payroll $ 2,830,788.96 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. Attachments Council Packet Page Number 11 of 88 Check Register City of Maplewood 01/19/2018 G1. Attachments Check Date Vendor Description Amount 101035 01/23/2018 05114 BOLTON & MENK, INC. GIS ASSSISTANCE - NEW PROJECTS 2,555.00 101036 01/23/2018 00585 GOPHER STATE ONE -CALL ANNUAL FACILITY OPERATOR FEE 2018 50.00 101037 01/23/2018 05311 WILLIE MCCRAY BASKETBALL REFEREES 01/13 & 01/14 2,145.00 101038 01/23/2018 01819 PAETEC/WINDSTREAM LOCAL PHONE SERVICE 12/15 - 01/14 721.02 101039 01/23/2018 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - DECEMBER 30,993.07 01/23/2018 01337 RAMSEY COUNTY -PROP REC & REV CAD SERVICES - DECEMBER 6,099.63 01/23/2018 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - DECEMBER 549.12 01/23/2018 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT FEES - DECEMBER 271.44 101040 01/23/2018 01546 SUBURBAN SPORTSWEAR SHIRTS FOR FLOOR HOCKEY CLINIC 415.00 101041 01/23/2018 05305 TOSHIBA FINANCIAL SERVICES (1) CONTRACT 500-0395052 274.74 01/23/2018 05305 TOSHIBA FINANCIAL SERVICES (1) CONTRACT 500-0395065 137.49 01/23/2018 05305 TOSHIBA FINANCIAL SERVICES (1) CONTRACT 500-0395052 100.01 01/23/2018 05305 TOSHIBA FINANCIAL SERVICES (1) CONTRACT 500-0395065 64.15 101042 01/23/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 2,786.30 101043 01/23/2018 05761 YMCA COFFEE/TABLE LINENS -STATE OF MW 309.24 01/23/2018 05761 YMCA BEVERAGES - DRIVERLESS CAR PANEL 193.28 101044 01/23/2018 03874 COMMERCIAL FURNITURE SERVICES REPLACEMENT CHAIRS 475.64 101045 01/23/2018 05889 DEARBORN NATIONAL STD GROUP #F022290 - JANUARY 2,061.72 101046 01/23/2018 04371 ELECTRO WATCHMAN INC. INSTALL OF NATURE CENTER DOORS 3,498.88 101047 01/23/2018 05283 EMERGENCY RESPONSE SOLUTIONS PARTS FOR NEW FIRE TRUCK 476.86 101048 01/23/2018 05618 ENTERPRISE FM TRUST LEASE CHARGES FIRE & PD VEHICLES 3,031.74 101049 01/23/2018 05594 FOUNDATION BUSINESS SYSTEMS SRVS FEE PERMI TRACK MS4 APP -2018 1,330.00 101050 01/23/2018 05855 KUE CONTRACTORS INC. PROJ 17-02 NATURE CTR IMPROVEMENTS 42,940.95 101051 01/23/2018 00891 MAMA MEMBERSHIP DUES 2018 - M COLEMAN 45.00 01/23/2018 00891 MAMA MEMBERSHIP DUES 2018 - M FUNK 45.00 101052 01/23/2018 00896 M C M A REGISTRATION FEE - M COLEMAN 185.00 101053 01/23/2018 03818 MEDICA REFUND FOR TRANS MEDIC PATIENT 446.48 01/23/2018 03818 MEDICA REFUND FOR TRANS MEDIC PATIENT 425.74 101054 01/23/2018 00134 METRO CITIES MEMBERSHIP DUES 2018 11,048.00 101055 01/23/2018 05173 MN ENVIRONMENTAL FUND PLEDGES - 4TH QTR 142.00 101056 01/23/2018 01089 MN UC FUND QTR UNEMPLOYMENT - 4TH QTR 5,824.55 101057 01/23/2018 01175 CITY OF NORTH ST PAUL FIBER MAINT TO SOUTH FIRE STATION 4,541.74 01/23/2018 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES - DECEMBER 3,867.80 01/23/2018 01175 CITY OF NORTH ST PAUL FIBER OPTIC ACCESS CHG - JANUARY 1,000.00 101058 01/23/2018 00001 ONE TIME VENDOR REFUND D CHILDS - TRANS MEDIC 100.00 101059 01/23/2018 00001 ONE TIME VENDOR REFUND G HARTWIG - TRANS MEDIC 98.93 101060 01/23/2018 00001 ONE TIME VENDOR REFUND A KANGAS - TRANS MEDIC 77.16 101061 01/23/2018 00001 ONE TIME VENDOR REFUND D COOK- TRANS MEDIC 75.27 101062 01/23/2018 00001 ONE TIME VENDOR REFUND K WEISPFENNING-TRANS MEDIC 73.37 101063 01/23/2018 00396 MN DEPT OF PUBLIC SAFETY CJDN ACCESS FEE - 4TH QTR OCT -DEC 1,920.00 101064 01/23/2018 00396 MN DEPT OF PUBLIC SAFETY HAZARDOUS MATERIAL STORAGE FEE 25.00 101065 01/23/2018 01345 RAMSEY COUNTY PROPERTY FILING FEES - EEDD 322.00 101066 01/23/2018 05888 RAPP STRATEGIES, INC. PR CONSULTANT FEES - DECEMBER 1,750.00 101067 01/23/2018 02001 CITY OF ROSEVILLE PHONE SERVICE - DECEMBER 2,699.17 101068 01/23/2018 04578 S & S TREE SPECIALISTS TREE INSPECTION SERVICES 1,615.00 101069 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-011 446.37 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-002 310.17 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-004 238.10 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-013 227.23 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-003 226.46 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-001 187.70 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-005 183.96 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) CONTRACT 7950665-012 110.35 Council Packet Page Number 12 of 88 101069 101070 101071 101072 101073 01/23/2018 05528 TOSHIBA FINANCIAL SERVICES (2) 01/23/2018 01669 TWIN CITIES TRANSPORT & 01/23/2018 01669 TWIN CITIES TRANSPORT & 01/23/2018 01669 TWIN CITIES TRANSPORT & 01/23/2018 00449 TYLER TECHNOLOGIES INC 01/23/2018 01698 GREATER TWIN CITIES UNITED WAY 01/23/2018 05892 ANNA WINTZ 01/23/2018 05892 ANNA WINTZ 39 Checks in this report. G1. Attachments CONTRACT 7950665-010 TOWING OF VEHICLE TOWING OF VEHICLE TOWING OF VEHICLE EDEN SYS SUPPORT CONTRACT 2018 4TH QTR PMT 2017 LIQUOR COMPLIANCE CHECK BUYER LIQUOR COMPLIANCE CHECK BUYER 90.89 100.00 100.00 100.00 59,328.22 100.00 105.00 52.50 I`z`,/l4.44 Council Packet Page Number 13 of 88 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 1/16/2018 MN State Treasurer 1/16/2018 MN Dept of Revenue 1/17/2018 MN State Treasurer 1/18/2018 MN State Treasurer 1/18/2018 Delta Dental 1/19/2018 MN State Treasurer 1/19/2018 Optum Health Council Packet Page Number 14 of 88 Description Drivers License/Deputy Registrar MN Care Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar DCRP & Flex plan payments G1. Attachments Amount 52,542.93 8,100.00 16,355.17 62,784.12 2,271.19 50,920.82 1,395.98 194,370.21 Check Register City of Maplewood 01/25/2018 G1. Attachments Check Date Vendor Description Amount 101074 01/30/2018 02506 HUNT ELECTRIC CORP REPAIR LIGHTS GOODRICH BALL FIELD 520.40 101075 01/30/2018 02728 KIMLEY-HORN & ASSOCIATES INC PROJ 18-01 FERNDALE-IVY RGNL FLD STD 17,890.12 101076 01/30/2018 05311 WILLIE MCCRAY BASKETBALL REFEREES 01/20 & 01/21 2,145.00 101077 01/30/2018 00985 METROPOLITAN COUNCIL WASTEWATER -FEBRUARY 268,615.34 101078 01/30/2018 01574 T A SCHIFSKY & SONS, INC TRUCK WEIGHTS FOR CALIBRATIONS 10.00 101079 01/30/2018 04845 TENNIS SANITATION LLC RECYCLING FEE - DEC/CITY WIDE RECY 42,831.25 101080 01/30/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 5,786.58 101081 01/26/2018 01088 MN POLLUTION CONTROL AGENCY GENERAL STORMWATER PERMIT 400.00 101082 01/30/2018 05776 CAPERS, LLC CATERING - STATE OF MAPLEWOOD 4,025.80 101083 01/30/2018 02624 CARGILL INCORPORATED TREATED ROAD SALT- 4,098.23 01/30/2018 02624 CARGILL INCORPORATED TREATED ROAD SALT- 3,867.33 01/30/2018 02624 CARGILL INCORPORATED TREATED ROAD SALT- 1,902.35 01/30/2018 02624 CARGILL INCORPORATED TREATED ROAD SALT- 1,800.48 101084 01/30/2018 03645 CUMMINS NPOWER LLC REPLACE ENGINE PD UNIT #923 2,687.51 101085 01/30/2018 05193 JOHN BRIDGES DRISCOLL RENTAL OF VOYAGEUR BACKDROP 250.00 01/30/2018 05193 JOHN BRIDGES DRISCOLL RENTAL OF VOYAGEUR BACKDROP 250.00 101086 01/30/2018 03330 HOISINGTON KOEGLER GROUP INC COMPREHENSIVE PLAN SRVS - DEC 8,949.07 101087 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 401.38 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 265.94 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 184.98 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 149.97 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 94.98 01/30/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 49.58 101088 01/30/2018 05642 KFT FIRE TRAINER, LLC SERVICE CONTRACT 1/1/18 - 4/2/2018 1,419.60 101089 01/30/2018 00857 LEAGUE OF MINNESOTA CITIES WORKSHOP - E PAULSETH 20.00 01/30/2018 00857 LEAGUE OF MINNESOTA CITIES WORKSHOP - J RUEB 20.00 101090 01/30/2018 00910 M S S A MEMBERSHIP RENEWALS 150.00 101091 01/30/2018 00532 MADDEN GALANTER HANSEN, LLP HR ATTORNEY FEE ARB & ADMIN -DEC 238.40 01/30/2018 00532 MADDEN GALANTER HANSEN, LLP HR ATTORNEY FEE LABOR REL -DEC 82.80 101092 01/30/2018 05838 MINNESOTA BENEFIT ASSOCIATION POLICY#1545249740 263.31 101093 01/30/2018 02010 RAMSEY CO ATTORNEY'S OFFICE 20% OF CASH FORFEITURE CN#17011482 280.30 01/30/2018 02010 RAMSEY CO ATTORNEY'S OFFICE 20% OF CASH FORFEITURE CN#17015929 140.00 01/30/2018 02010 RAMSEY CO ATTORNEY'S OFFICE 20% OF CASH FORFEITURE CN#17017246 129.40 01/30/2018 02010 RAMSEY CO ATTORNEY'S OFFICE 20% OF CASH FORFEITURE CN#16501218 72.00 01/30/2018 02010 RAMSEY CO ATTORNEY'S OFFICE 20% OF CASH FORFEITURE CN#17012846 67.80 101094 01/30/2018 04074 ELAINE SCHRADE TAI CHI INSTRUCTION 01/03 - 03/07 405.00 101095 01/30/2018 01836 ST PAUL, CITY OF LOCATES FOR STREET LIGHTS 583.50 01/30/2018 01836 ST PAUL, CITY OF TRAINING -OFFICER STEVE HIEBERT 275.00 101096 01/30/2018 04440 STATE TREASURER'S OFFICE 10% OF CASH FORFEITURE CN#17011482 140.15 01/30/2018 04440 STATE TREASURER'S OFFICE 10% OF CASH FORFEITURE CN#17015929 70.00 01/30/2018 04440 STATE TREASURER'S OFFICE 10% OF CASH FORFEITURE CN#17017246 64.70 01/30/2018 04440 STATE TREASURER'S OFFICE 10% OF CASH FORFEITURE CN#16501218 36.00 01/30/2018 04440 STATE TREASURER'S OFFICE 10% OF CASH FORFEITURE CN#17012846 33.90 101097 01/30/2018 05458 TITAN MACHINERY INC 22' LONG 2 AXEL TRAILER 16,257.95 101098 01/30/2018 05578 Z PUPPETS ROSENSCHNOZ ARTIST COMPENSATION (GRANT) 3,434.85 391.360.95 25 Checks in this report. Council Packet Page Number 15 of 88 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement Date Payee 1/22/2018 MN State Treasurer 1/22/2018 MN Dept of Natural Resources 1/22/2018 MN Dept of Revenue 1/22/2018 MN Dept of Revenue 1/23/2018 MN State Treasurer 1/24/2018 MN State Treasurer 1/24/2018 Delta Dental 1/25/2018 MN State Treasurer 1/26/2018 MN State Treasurer 1/26/2018 MN Dept of Natural Resources 1/26/2018 US Bank VISA One Card* 1/26/2018 ICMA (Vantagepointe) 1/26/2018 Optum Health Description Drivers License/Deputy Registrar DNR electronic licenses Sales Tax Fuel Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar Dental Premium Drivers License/Deputy Registrar Drivers License/Deputy Registrar DNR electronic licenses Purchasing card items Deferred Compensation DCRP & Flex plan payments *Detailed listing of VISA purchases is attached. Council Packet Page Number 16 of 88 G1. Attachments Amount 26,582.97 1,317.50 449.00 545.78 20,248.63 44,691.69 3,737.28 38,863.79 41,180.75 1,373.50 46,086.22 5,798.97 2,991.75 233,867.83 Transaction Date Posting Date Merchant Name 01/10/2018 01/11/2018 OLD LOG THEATRE 01/17/2018 01/18/2018 TARGET 00013565 01/17/2018 01/18/2018 CUB FOODS #1599 01/11/2018 01/12/2018 AMAZON MKTPLACE PMTS WWW 01/04/2018 01/08/2018 OFFICE DEPOT #1090 01/15/2018 01/17/2018 OFFICE DEPOT #1090 01/05/2018 01/08/2018 PAYPAL *SITEIMPROVE 01/07/2018 01/08/2018 HOO*HOOTSUITE MEDIA INC. 01/09/2018 01/10/2018 TIGHTROPE MEDIA SYSTEMS 01/17/2018 01/19/2018 OFFICEMAX/OFFICE DEPOT616 01/17/2018 01/18/2018 PETSMART # 0461 01/17/2018 01/19/2018 ROCKS AND THINGS 01/07/2018 01/08/2018 WALGREENS #3122 01/07/2018 01/08/2018 STILLWATER ACE HDWE 01/05/2018 01/08/2018 TRI-STATE BOBCAT 01/09/2018 01/10/2018 TRUCK UTILITIES INC ST PA 01/18/2018 01/19/2018 GRUBER'S POWER EQUIPMENT 01/12/2018 01/15/2018 MINNESOTA STATE COLLEGES 01/14/2018 01/15/2018 NAPA STORE 3279016 01/14/2018 01/15/2018 OREILLY AUTO #3256 01/05/2018 01/08/2018 THE WEBSTAURANT STORE 01/05/2018 01/08/2018 JOHNSTONE SUPPLY 01/10/2018 01/12/2018 VIKING ELECTRIC -CREDIT DE 01/18/2018 01/19/2018 VIKING ELECTRIC -CREDIT DE 01/04/2018 01/08/2018 OFFICEMAX/OFFICE DEPOT616 01/11/2018 01/15/2018 LITTLE VENETIAN 01/11/2018 01/12/2018 PAYPAL *IACA 01/11/2018 01/12/2018 PAYPAL *IACA 01/11/2018 01/12/2018 PAYPAL *IACA 01/11/2018 01/12/2018 PAYPAL *IACA 01/06/2018 01/08/2018 IDU*INSIGHT PUBLIC SEC 01/09/2018 01/10/2018 IDU*INSIGHT PUBLIC SEC 01/09/2018 01/10/2018 IDU*INSIGHT PUBLIC SEC 01/10/2018 01/11/2018 AT&T*BILL PAYMENT 01/10/2018 01/11/2018 HP DIRECT-PUBLICSECTOR 01/10/2018 01/11/2018 WEB*NETWORKSOLUT IONS 01/16/2018 01/17/2018 HP DIRECT-PUBLICSECTOR 01/16/2018 01/17/2018 HP DIRECT-PUBLICSECTOR 01/17/2018 01/17/2018 COMCAST CABLE COMM 01/19/2018 01/19/2018 LOFFLER COMPANIES, INC 01/04/2018 01/08/2018 THE HOME DEPOT #2810 01/06/2018 01/08/2018 AMAZON MKTPLACE PMTS WWW 01/15/2018 01/16/2018 DASHLANE 01/08/2018 01/09/2018 PETSMART # 0461 01/11/2018 01/12/2018 MILLS FLEET FARM 2700 01/05/2018 01/08/2018 MENARDS OAKDALE MN 01/17/2018 01/18/2018 HENRIKSEN ACE HDWE 01/10/2018 01/12/2018 GG *AMERICAN HEART MWA 01/09/2018 01/10/2018 HENRIKSEN ACE HDWE 01/09/2018 01/11/2018 NORTHERN TOOL+EQUIP 01/09/2018 01/11/2018 THE HOME DEPOT #2801 01/10/2018 01/12/2018 PRODRYERS 01/11/2018 01/12/2018 DALCO ENTERPRISES 01/09/2018 01/11/2018 FINANCE AND COMMERCE INC 01/17/2018 01/18/2018 AMAZON.COM 01/15/2018 01/16/2018 CHIEF SUPPLY CRM G1. Attachments Transaction Amount Name $353.01 JOSHUA ABRAHAM $21.49 JOSHUA ABRAHAM $3.99 JOSHUA ABRAHAM $32.87 PAUL BARTZ $136.89 REGAN BEGGS $122.86 REGAN BEGGS $4,050.00 CHAD BERGO $1,079.56 CHAD BERGO $2,250.00 CHAD BERGO $42.73 BRIAN BIERDEMAN $3.87 OAKLEY BIESANZ $91.84 OAKLEY BIESANZ $19.27 RON BOURQUIN $12.83 NEIL BRENEMAN $183.80 TROY BRINK $52.11 TROY BRINK $21.75 TROY BRINK $300.00 NATHAN BURLINGAME $58.43 JOHN CAPISTRANT $53.00 JOHN CAPISTRANT $177.61 SCOTT CHRISTENSON $139.66 SCOTT CHRISTENSON $44.85 SCOTT CHRISTENSON $264.60 SCOTT CHRISTENSON $129.80 SHAWN CONWAY $12.50 KERRY CROTTY $10.00 CASSIE FISHER $10.00 CASSIE FISHER $10.00 CASSIE FISHER $10.00 CASSIE FISHER $702.36 MYCHAL FOWLDS $351.18 MYCHAL FOWLDS $8,165.55 MYCHAL FOWLDS $33.25 MYCHAL FOWLDS $1,450.00 MYCHAL FOWLDS $3.99 MYCHAL FOWLDS $1,299.00 MYCHAL FOWLDS $5,196.00 MYCHAL FOWLDS $6.39 MYCHAL FOWLDS $1,383.33 MYCHAL FOWLDS $15.06 NICK FRANZEN $44.36 NICK FRANZEN $120.00 NICK FRANZEN ($15.01) CAROLE GERNES $35.28 MARK HAAG $8.99 TAMARA HAYS $15.99 TAMARA HAYS $25.00 LINDSAY HERZOG $1.29 GARY HINNENKAMP $29.98 GARY HINNENKAMP $87.38 DAVID JAHN $343.02 DAVID JAHN $91.36 DAVID JAHN $197.76 MEGHAN JANASZAK $40.00 MEGHAN JANASZAK $266.05 KEVIN JOHNSON Council Packet Page Number 17 of 88 G1. Attachments 01/08/2018 01/09/2018 CUB FOODS #1599 $30.03 LOIS KNUTSON 01/08/2018 01/10/2018 CHILI S GRILL & BAR 305 $109.85 LOIS KNUTSON 01/11/2018 01/12/2018 BROADCAST MUSIC INC ($691.00) LOIS KNUTSON 01/11/2018 01/12/2018 ECONOMIC DEVELOPMENT ASSO $415.00 DUWAYNE KONEWKO 01/10/2018 01/11/2018 WALGREENS #01751 $39.68 NICHOLAS KREKELER 01/16/2018 01/17/2018 BATTERIES PLUS #31 $144.96 NICHOLAS KREKELER 01/16/2018 01/17/2018 THE UPS STORE 2171 $13.46 NICHOLAS KREKELER 01/04/2018 01/08/2018 OFFICE DEPOT #1090 $53.23 GINA KUCHENMEISTER 01/08/2018 01/09/2018 PEACHJAR $250.00 GINA KUCHENMEISTER 01/17/2018 01/18/2018 BCS*ISD 622 COMMUNITY ED $25.00 GINA KUCHENMEISTER 01/05/2018 01/08/2018 FBI NATIONAL ACADEMY ASSO $105.00 DAVID KVAM 01/05/2018 01/08/2018 STREICHER'S MO $2,525.97 DAVID KVAM 01/09/2018 01/10/2018 THOMSON WEST*TCD $404.25 DAVID KVAM 01/17/2018 01/19/2018 MINNESOTA CHIEFS OF POLIC $410.00 DAVID KVAM 01/17/2018 01/19/2018 OFFICE DEPOT #1090 $71.11 CHING LO 01/13/2018 01/15/2018 OREILLY AUTO #3256 $40.68 MICHAEL LOCHEN 01/18/2018 01/19/2018 ASPEN MILLS INC. $105.90 STEVE LUKIN 01/18/2018 01/19/2018 ASPEN MILLS INC. $84.97 STEVE LUKIN 01/11/2018 01/12/2018 LEGACY REPUBLIC/YESVID $22.97 MIKE MARTIN 01/05/2018 01/08/2018 MINNESOTA STATE COLLEGES $150.00 MICHAEL MONDOR 01/11/2018 01/15/2018 BOUND TREE MEDICAL LLC $530.27 MICHAEL MONDOR 01/15/2018 01/17/2018 BOUND TREE MEDICAL LLC $135.99 MICHAEL MONDOR 01/18/2018 01/19/2018 PAYPAL *FRSHWTR SOC $135.00 BRYAN NAGEL 01/18/2018 01/19/2018 PAYPAL *FRSHWTR SOC $135.00 BRYAN NAGEL 01/18/2018 01/19/2018 PAYPAL *FRSHWTR SOC $135.00 BRYAN NAGEL 01/18/2018 01/19/2018 PAYPAL *FRSHWTR SOC $135.00 BRYAN NAGEL 01/10/2018 01/11/2018 HENRIKSEN ACE HDWE $5.12 JOHN NAUGHTON 01/10/2018 01/12/2018 MENARDS OAKDALE MN $43.24 JOHN NAUGHTON 01/18/2018 01/19/2018 MILLS FLEET FARM 2700 $79.89 JOHN NAUGHTON 01/06/2018 01/08/2018 AUTOZONE3948 $12.62 MICHAEL NYE 01/07/2018 01/08/2018 AMAZON MKTPLACE PMTS WWW. $6.99 MICHAEL NYE 01/08/2018 01/09/2018 AMAZON MKTPLACE PMTS WWW. $9.79 MICHAEL NYE 01/17/2018 01/19/2018 MENARDS MAPLEWOOD MN $53.62 MICHAEL NYE 01/09/2018 01/10/2018 HENRIKSEN ACE HDWE $6.99 JORDAN ORE 01/10/2018 01/12/2018 MENARDS OAKDALE MN $42.87 ERICK OSWALD 01/12/2018 01/15/2018 MINNESOTA GOVERNMENT FIN $50.00 ELLEN PAULSETH 01/12/2018 01/15/2018 NORTHERN TOOL+EQUIP $179.85 ROBERT PETERSON 01/18/2018 01/19/2018 MIKES LP GAS INC $49.93 ROBERT PETERSON 01/05/2018 01/08/2018 NUSS TRUCK GROUP INC $96.07 STEVEN PRIEM 01/05/2018 01/08/2018 AUTO PLUS -LITTLE CANADA $93.85 STEVEN PRIEM 01/05/2018 01/08/2018 WALSER POLAR CHEVROLET $29.55 STEVEN PRIEM 01/05/2018 01/08/2018 I -STATE TRUCK CENTER 242 $100.90 STEVEN PRIEM 01/08/2018 01/09/2018 KATH FUEL OFFICE $508.65 STEVEN PRIEM 01/09/2018 01/10/2018 FASTENAL COMPANY01 $23.98 STEVEN PRIEM 01/09/2018 01/10/2018 FACTORY MOTOR PARTS #19 $19.76 STEVEN PRIEM 01/09/2018 01/10/2018 FACTORY MOTOR PARTS #19 $61.28 STEVEN PRIEM 01/09/2018 01/11/2018 WHEELCO BRAKE &SUPPLY $36.32 STEVEN PRIEM 01/09/2018 01/11/2018 BOYER FORD TRUCKS $286.61 STEVEN PRIEM 01/09/2018 01/11/2018 AN FORD WHITE BEAR LAK $9.88 STEVEN PRIEM 01/10/2018 01/11/2018 AUTO PLUS -LITTLE CANADA $81.95 STEVEN PRIEM 01/10/2018 01/12/2018 METRO PRODUCTS INC $60.78 STEVEN PRIEM 01/11/2018 01/12/2018 AUTO PLUS -LITTLE CANADA $15.29 STEVEN PRIEM 01/11/2018 01/12/2018 AUTO PLUS -LITTLE CANADA $86.99 STEVEN PRIEM 01/11/2018 01/15/2018 AN FORD WHITE BEAR LAK $148.50 STEVEN PRIEM 01/12/2018 01/15/2018 RADCO BLAINE $525.00 STEVEN PRIEM 01/12/2018 01/15/2018 FACTORY MOTOR PARTS #19 $98.84 STEVEN PRIEM 01/16/2018 01/17/2018 AUTO PLUS -LITTLE CANADA $51.61 STEVEN PRIEM Council Packet Page Number 18 of 88 01/17/2018 01/18/2018 AUTO PLUS -LITTLE CANADA 01/17/2018 01/19/2018 WHEELCO BRAKE &SUPPLY 01/17/2018 01/19/2018 WHEELCO BRAKE &SUPPLY 01/18/2018 01/19/2018 FACTORY MOTOR PARTS #19 01/18/2018 01/19/2018 FACTORY MOTOR PARTS #19 01/08/2018 01/09/2018 DALCO ENTERPRISES 01/18/2018 01/19/2018 SQ *WINDSORVACPARTS.COM 01/05/2018 01/08/2018 OFFICEMAX/OFFICE DEPOT616 01/08/2018 01/09/2018 AMAZON.COM 01/12/2018 01/12/2018 AMAZON.COM AMZN.COM/BILL 01/17/2018 01/18/2018 BEST BUY MHT 00000109 01/09/2018 01/10/2018 CTC*CONSTANTCONTACT.COM 01/11/2018 01/15/2018 MINNESOTA GOVERNMENT FIN 01/05/2018 01/08/2018 HENRIKSEN ACE HDWE 01/08/2018 01/09/2018 HENRIKSEN ACE HDWE 01/11/2018 01/12/2018 LILLIE SUBURBAN NEWSPAPER 01/09/2018 01/10/2018 G&K SERVICES AR 01/14/2018 01/15/2018 REPUBLIC SERVICES TRASH 01/15/2018 01/17/2018 THE MENS WEARHOUSE #4111 01/11/2018 01/15/2018 OFFICE DEPOT #1090 01/05/2018 01/08/2018 FBI NATIONAL ACADEMY ASSO 01/08/2018 01/10/2018 ROGUE FITNESS 01/11/2018 01/15/2018 MINNESOTA CHIEFS OF POLIC 01/04/2018 01/08/2018 OFFICEMAX/OFFICE DEPOT616 01/09/2018 01/10/2018 ST PAUL WATER UTILITY 01/10/2018 01/11/2018 REPUBLIC SERVICES TRASH 01/17/2018 01/18/2018 GRUBER'S POWER EQUIPMENT 01/17/2018 01/18/2018 GRUBER'S POWER EQUIPMENT 01/13/2018 01/15/2018 PAPA JOHN'S 01838 01/05/2018 01/08/2018 OFFICE DEPOT #1090 01/05/2018 01/08/2018 OFFICE DEPOT #1090 01/10/2018 01/11/2018 AMAZON MKTPLACE PMTS 01/11/2018 01/12/2018 AMAZON MKTPLACE PMTS WWW 01/17/2018 01/19/2018 THE HOME DEPOT #2801 01/11/2018 01/15/2018 MINNESOTA CHIEFS OF POLIC 01/12/2018 01/15/2018 BCA TRAINING EDUCATION 01/12/2018 01/15/2018 BCA TRAINING EDUCATION 01/12/2018 01/15/2018 BCA TRAINING EDUCATION 01/13/2018 01/15/2018 ULINE *SHIP SUPPLIES G1. Attachments $22.99 STEVEN PRIEM ($64.34) STEVEN PRIEM $212.40 STEVEN PRIEM ($3.57) STEVEN PRIEM $353.55 STEVEN PRIEM $78.88 KELLY PRINS $117.86 KELLY PRINS $109.98 MICHAEL RENNER $42.81 MICHAEL RENNER $22.15 MICHAEL RENNER $59.97 MICHAEL RENNER $95.00 AUDRA ROBBINS $15.00 JOSEPH RUEB $17.56 JASON SAKRY $24.15 JASON SAKRY $486.13 DEB SCHMIDT $551.59 SCOTT SCHULTZ $923.63 SCOTT SCHULTZ $394.06 SCOTT SCHULTZ $118.33 STEPHANIE SHEA $105.00 MICHAEL SHORTREED $945.00 MICHAEL SHORTREED $410.00 MICHAEL SHORTREED $104.69 RONALD SVENDSEN $27.68 CHRIS SWANSON $1,573.63 CHRIS SWANSON $24.64 TODD TEVLIN $75.12 TODD TEVLIN $38.63 PAUL THIENES $33.09 KAREN WACHAL $19.07 KAREN WACHAL $26.47 KAREN WACHAL $62.47 KAREN WACHAL $19.05 JEFF WILBER $410.00 TAMMY WYLIE $75.00 TAMMY WYLIE $250.00 TAMMY WYLIE $250.00 TAMMY WYLIE $67.63 TAMMY WYLIE $46,086.22 Council Packet Page Number 19 of 88 Check Register City of Maplewood 02/02/2018 G1. Attachments Check Date Vendor Description Amount 101099 01/25/2018 05703 COMPUTER FORENSIC SERVICES COMPUTER FORENSIC SERVICES 2017 34,273.97 101100 02/01/2018 01920 THE LITTLE OVEN FOOD FOR TRAINING LUNCHEON 292.66 101101 02/06/2018 05114 BOLTON & MENK, INC. PROJ 16-24 ROSELAWN/EDGERTON 11,623.50 02/06/2018 05114 BOLTON & MENK, INC. GIS ASSSISTANCE - NEW PROJECTS 2,355.00 02/06/2018 05114 BOLTON & MENK, INC. PROJ 16-24 ROSELAWN/EDGERTON 2,005.00 101102 02/06/2018 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - JANUARY 637.88 101103 02/06/2018 03759 HOTSYMINNESOTA.COM REPAIRS TO PRESSURE WASHER - 1902 561.10 101104 02/06/2018 02728 KIMLEY-HORN & ASSOCIATES INC WAKEFIELD PARK IMPROVE -NEW BLDG 29,538.61 101105 02/06/2018 05353 MANSFIELD OIL CO CONTRACT GASOLINE - JANUARY 10,126.69 02/06/2018 05353 MANSFIELD OIL CO CONTRACT DIESEL - JANUARY 4,132.38 02/06/2018 05353 MANSFIELD OIL CO CONTRACT DIESEL - JANUARY 2,222.85 101106 02/06/2018 05311 WILLIE MCCRAY BASKETBALL REFEREES 01/27 & 01/28 2,255.00 101107 02/06/2018 04316 CITY OF MINNEAPOLIS RECEIVABLES WORKFORCE DIRECTOR - 4TH QTR 2017 2,030.00 101108 02/06/2018 01202 NYSTROM PUBLISHING CO INC EEDD ANNUAL REPORT 565.90 101109 02/06/2018 05481 PET FOOD EXPERTS, INC. POLICE K9 FOOD 1,153.40 101110 02/06/2018 01409 S E H PROJ 17-01 MUNICIPAL BLDG IMPROV 10,879.12 101111 02/06/2018 05488 SUN LIFE FINANCIAL PREMIUM - LIFE,LTD - FEBRUARY 6,288.59 101112 02/06/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 17,226.78 02/06/2018 01190 XCEL ENERGY ELECTRIC UTILITY 15,424.78 02/06/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 1,194.72 02/06/2018 01190 XCEL ENERGY ELECTRIC & GAS UTILITY - HARVESTER 263.31 02/06/2018 01190 XCEL ENERGY GAS UTILITY 236.34 02/06/2018 01190 XCEL ENERGY ELECTRIC UTILITY 65.90 02/06/2018 01190 XCEL ENERGY ELECTRIC UTILITY 15.72 101113 02/06/2018 05013 YALE MECHANICAL LLC FURNANCE REPAIR PD 768.43 101114 02/06/2018 05369 CINTAS CORPORATION #470 CLEANING SUPPLIES-CH/PD/PW/PM 94.97 02/06/2018 05369 CINTAS CORPORATION #470 CLEANING SUPPLIES-CH/PD/PW/PM 94.97 101115 02/06/2018 05786 COLONIAL LIFE PROCESSING CTR MONTHLY PREMIUM BCN:E4677316-JAN 345.54 101116 02/06/2018 05283 EMERGENCY RESPONSE SOLUTIONS PARTS FOR NEW FIRE TRUCK 828.69 02/06/2018 05283 EMERGENCY RESPONSE SOLUTIONS GLASS -MASTER SAW 255.87 02/06/2018 05283 EMERGENCY RESPONSE SOLUTIONS PARTS FOR NEW FIRE TRUCK 195.87 101117 02/06/2018 05893 JOHN J MORGAN COMPANY REPAIR HEATER 1902 GARAGE AREA 1,519.16 101118 02/06/2018 05760 KEEPRS, INC. UNIFORM PURCHASES -POLICE RESERVE 86.99 02/06/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 51.99 02/06/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 11.99 02/06/2018 05760 KEEPRS, INC. UNIFORM PURCHASES 8.00 101119 02/06/2018 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES - DECEMBER 10,386.72 02/06/2018 02137 KENNEDY & GRAVEN CHARTERED ATTORNEY FEES -CABLE MATTERS -DEC 87.50 101120 02/06/2018 05894 ALYSSA MACLEOD MAPLEWOOD LIVING - SETUP & LAYOUT 1,000.00 101121 02/06/2018 05895 MANAGERPLUS, LLC SUPPORT CONTRACT 2/23/18 - 2/22/19 898.00 101122 02/06/2018 03818 MEDICA MONTHLY PREMIUM - FEBRUARY 175,769.12 101123 02/06/2018 03838 MN FIAM BOOK SALES TRAINING BOOKS 560.00 101124 02/06/2018 01044 MN FIRE SERVICE CERT BD FIREFIGHTER RECERTIFICATIONS 275.00 101125 02/06/2018 01046 MN HISTORICAL SOCIETY REFUND FROM GRANT SAVANNA SIGNS 1,000.00 101126 02/06/2018 05741 MOSS & BARNETT ATTORNEY FEES -CABLE MATTERS -DEC 3,194.50 101127 02/06/2018 01136 NARDINI FIRE EQUIP CO INC INSPECTION OF FM200 SYSTEM 436.50 101128 02/06/2018 01126 NCPERS MINNESOTA MONTHLY PREMIUM - FEBRUARY 448.00 101129 02/06/2018 05804 NM CLEAN 1, LLC VEHICLE WASHES - DECEMBER 75.46 101130 02/06/2018 00001 ONE TIME VENDOR REFUND D ALLERSON - TRANS MEDIC 87.08 101131 02/06/2018 05817 PALE BLUE DOT LLC CITY-WIDE TREE CANOPY SURVEY 2,200.00 101132 02/06/2018 02008 RAMSEY COUNTY PUBLIC WORKS BRIDGE INSPECTIONS (3) - 2017 570.00 101133 02/06/2018 02001 CITY OF ROSEVILLE LICENSES OF AIRWATCH MOBILE DEVICE 5,100.00 101134 02/06/2018 01418 SAM'S CLUB DIRECT CONCESSIONS 221.20 Council Packet Page Number 20 of 88 G1. Attachments 101135 02/06/2018 02653 SIMPLEX GRINNELL LP MCC FIRE ALARM LABOR 21,800.08 02/06/2018 02653 SIMPLEX GRINNELL LP FIRE ALARM GOLD PANEL AGREEMENT 8,374.80 101136 02/06/2018 01489 SPARTAN PROMOTIONAL GROUP INC. AWARD PLAQUES -STATE OF MW LUNCH 220.93 101137 02/06/2018 01578 T R F SUPPLY CO. SHOP TOWELS & SAFETY GLOVES 1,572.32 02/06/2018 01578 T R F SUPPLY CO. SUPPLIES 669.20 101138 02/06/2018 05449 TOSHIBA BUSINESS SOLUTIONS FINAL PMT CH TOSHIBA 6550-CLF312961 79.37 02/06/2018 05449 TOSHIBA BUSINESS SOLUTIONS FINAL PMT PD TOSHIBA 2050C-C7FC48230 20.30 101139 02/06/2018 05842 MIKE TURNBULL FIRE MARSHAL SERVICES 11/15 - 11/27 630.00 101140 02/06/2018 02464 US BANK FUNDS FOR CITY HALL ATM 10,000.00 101141 02/06/2018 01789 CITY OF WOODBURY ANNUAL SEWER MAINT BILL DIST 51W 300.00 405.607.75 43 Checks in this report. Council Packet Page Number 21 of 88 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Settlement G1. Attachments Date Payee Description Amount 1/29/2018 MN State Treasurer Drivers License/Deputy Registrar 67,261.91 1/29/2018 U.S. Treasurer Federal Payroll Tax 133,292.36 1/29/2018 P.E.R.A. P.E.R.A. 108,474.82 1/29/2018 Labor Unions Union Dues 4,074.20 1/29/2018 ICMA (Vantagepointe) Retiree Health Savings 51,509.81 1/29/2018 Empower - State Plan Deferred Compensation 49,247.55 1/29/2018 MN State Treasurer State Payroll Tax 27,728.45 1/29/2018 MidAmerica - ING HRA Flex plan 19,364.60 1/30/2018 MN State Treasurer Drivers License/Deputy Registrar 67,501.47 1/31/2018 MN State Treasurer Drivers License/Deputy Registrar 60,539.34 1/31/2018 Delta Dental Dental Premium 2,424.69 2/1/2018 MN State Treasurer Drivers License/Deputy Registrar 23,612.00 2/2/2018 MN State Treasurer Drivers License/Deputy Registrar 76,154.51 2/2/2018 Optum Health DCRP & Flex plan payments 2,355.61 693,541.32 Council Packet Page Number 22 of 88 G1. Attachments CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD Exp Reimb, Severance, Conversion CHECK # CHECK DATE EMPLOYEE NAME AMOUNT incl in Amount 01/26/18 ABRAMS, MARYLEE 473.60 01/26/18 JUENEMANN, KATHLEEN 473.60 01/26/18 SLAWIK, NORA 537.68 01/26/18 SMITH, BRYAN 473.60 01/26/18 XIONG, TOU 473.60 01/26/18 COLEMAN, MELINDA 6,817.64 01/26/18 FUNK, MICHAEL 6,595.33 01/26/18 KNUTSON, LOIS 4,094.31 01/26/18 CHRISTENSON, SCOTT 2,356.99 01/26/18 JAHN, DAVID 3,462.96 01/26/18 PRINS, KELLY 4,561.56 01/26/18 HERZOG, LINDSAY 1,998.92 01/26/18 RAMEAUX, THERESE 8,381.12 01/26/18 TEGEGNE, HAILE-SELASE 318.00 01/26/18 ANDERSON, CAROLE 2,725.56 01/26/18 DEBILZAN, JUDY 2,442.59 01/26/18 OSWALD, BRENDA 2,405.80 01/26/18 PAULSETH, ELLEN 6,058.76 01/26/18 RUEB, JOSEPH 6,599.98 01/26/18 ARNOLD, AJLA 2,162.83 01/26/18 BEGGS, REGAN 2,100.99 01/26/18 EVANS, CHRISTINE 4,262.59 01/26/18 LARSON, MICHELLE 2,185.01 01/26/18 SCHMIDT, DEBORAH 3,514.05 01/26/18 SINDT, ANDREA 7,137.63 01/26/18 HANSON, MELISSA 1,033.55 01/26/18 KRAMER, PATRICIA 1,137.67 01/26/18 MOY, PAMELA 3,852.96 01/26/18 OSTER, ANDREA 4,271.84 01/26/18 RICHTER, CHARLENE 1,803.46 01/26/18 VITT, SANDRA 2,100.99 01/26/18 WEAVER, KRISTINE 2,992.61 01/26/18 ABEL, CLINT 3,462.30 01/26/18 ALDRIDGE, MARK 6,985.44 01/26/18 BAKKE, LONN 4,347.36 01/26/18 BARTZ, PAUL 4,592.74 01/26/18 BELDE, STANLEY 4,347.36 01/26/18 BENJAMIN, MARKFSE 6,507.30 01/26/18 BERGERON, ASHLEY 2,526.68 01/26/18 BIERDEMAN, BRIAN 9,205.06 01/26/18 BURT-MCGREGOR, EMILY 2,176.03 01/26/18 BUSACK, DANIEL 4,474.18 01/26/18 CARNES, JOHN 3,380.87 01/26/18 CORCORAN, THERESA 3,485.79 01/26/18 CROTTY, KERRY 6,951.89 01/26/18 DEMULLING, JOSEPH 4,366.38 01/26/18 DUGAS, MICHAEL 6,518.87 01/26/18 ERICKSON, VIRGINIA 3,425.61 01/26/18 FISHER, CASSANDRA 2,318.59 01/26/18 FORSYTHE, MARCUS 3,095.79 906.23 1,255.00 1,221.48 2,025.60 4,829.08 1,150.20 2,725.80 2,077.60 3,764.00 2,077.60 2,077.60 3,433.60 858.40 871.40 858.40 3,230.79 449.05 4,785.00 83.40 1,298.50 2,485.47 993.80 Council Packet Page Number 23 of 88 G1. Attachments 01/26/18 FRITZE, DEREK 6,924.40 3,280.80 01/26/18 GABRIEL, ANTHONY 7,134.56 3,169.60 01/26/18 HAWKINSON JR, TIMOTHY 3,489.97 01/26/18 HENDRICKS, JENNIFER 1,761.60 01/26/18 HER, PHENG 6,216.37 2,910.75 01/26/18 HIEBERT, STEVEN 3,939.29 01/26/18 HOEMKE, MICHAEL 3,380.87 01/26/18 JOHNSON, KEVIN 5,841.10 1,012.40 01/26/18 KONG, TOMMY 3,283.54 01/26/18 KREKELER, NICHOLAS 1,478.09 01/26/18 KROLL, BRETT 3,521.73 01/26/18 KVAM, DAVID 11,871.27 4,717.37 01/26/18 LANDEROS CRUZ, JESSICA 348.00 01/26/18 LANGNER, SCOTT 3,224.58 01/26/18 LANGNER, TODD 4,368.81 01/26/18 LENERTZ, NICHOLAS 2,532.44 275.85 01/26/18 LYNCH, KATHERINE 3,095.79 01/26/18 MARINO, JASON 6,839.91 3,169.60 01/26/18 MCCARTY, GLEN 3,452.40 01/26/18 METRY, ALESIA 4,096.22 752.78 01/26/18 MICHELETTI, BRIAN 3,409.37 01/26/18 MOE, AEH BEL 232.00 01/26/18 MULVIHILL, MARIA 254.57 9.16 01/26/18 MURRAY, RACHEL 2,300.48 160.38 01/26/18 NADEAU, SCOTT 5,604.65 01/26/18 NYE, MICHAEL 9,456.41 4,877.00 01/26/18 OLSON, JULIE 3,459.48 01/26/18 PARKER, JAMES 7,171.13 3,899.40 01/26/18 PETERSON, JARED 3,696.28 263.92 01/26/18 REZNY, BRADLEY 3,797.38 01/26/18 SHEA, STEPHANIE 1,893.79 01/26/18 SHORTREED, MICHAEL 10,775.53 4,218.76 01/26/18 STARKEY, ROBERT 2,665.13 01/26/18 STEINER, JOSEPH 4,565.96 01/26/18 SYPNIEWSKI, WILLIAM 3,224.58 01/26/18 TAUZELL, BRIAN 3,741.02 01/26/18 THIENES, PAUL 4,130.33 01/26/18 VANG, PAM 2,773.00 65.98 01/26/18 WENZEL, JAY 3,540.97 01/26/18 WYLIE, TAMMY 2,080.19 01/26/18 XIONG, KAO 3,224.58 01/26/18 XIONG, TUOYER 348.00 01/26/18 ZAPPA, ANDREW 2,781.24 01/26/18 ANDERSON, BRIAN 334.08 01/26/18 BAHL, DAVID 422.24 01/26/18 BAUMAN, ANDREW 3,660.69 23.35 01/26/18 BEITLER, NATHAN 700.00 01/26/18 BOURQUIN, RON 445.44 01/26/18 CAPISTRANT, JOHN 292.32 01/26/18 CONWAY, SHAWN 4,501.35 486.16 01/26/18 COREY, ROBERT 396.72 01/26/18 CRAWFORD - JR, RAYMOND 6,652.20 1,845.36 01/26/18 CRUMMY, CHARLES 334.08 01/26/18 DABRUZZI, THOMAS 4,270.33 615.12 01/26/18 DAWSON, RICHARD 5,839.92 1,965.60 01/26/18 HAGEN, MICHAEL 723.84 01/26/18 HALE, JOSEPH 410.06 01/26/18 HALWEG, JODI 5,651.03 1,943.28 01/26/18 HAWTHORNE, ROCHELLE 3,602.96 01/26/18 HUTCHINSON, JAMES 519.68 01/26/18 IMM, TRACY 612.48 Council Packet Page Number 24 of 88 01/26/18 JANSEN, CHAD 264.48 01/26/18 KANE, ROBERT 812.00 01/26/18 KARRAS, JAMIE 167.04 01/26/18 KERSKA, JOSEPH 1,002.24 01/26/18 KONDER, RONALD 334.08 01/26/18 KUBAT, ERIC 3,644.96 01/26/18 LANDER, CHARLES 3,793.54 01/26/18 LINDER, TIMOTHY 3,460.33 01/26/18 LO, CHING 1,078.19 01/26/18 LOCHEN, MICHAEL 909.44 01/26/18 LUKIN, STEVEN 14,230.98 01/26/18 MERKATORIS, BRETT 334.08 01/26/18 MONDOR, MICHAEL 8,973.84 01/26/18 NEILY, STEVEN 532.96 01/26/18 NIELSEN, KENNETH 194.88 01/26/18 NOVAK, JEROME 5,938.68 01/26/18 NOWICKI, PAUL 264.48 01/26/18 OPHEIM, JOHN 617.12 01/26/18 PACHECO, ALPHONSE 167.04 01/26/18 PETERSON, ROBERT 3,900.72 01/26/18 POWERS, KENNETH 5,387.64 01/26/18 RODRIGUEZ, ROBERTO 9,507.65 01/26/18 SEDLACEK, JEFFREY 5,504.37 01/26/18 STREFF, MICHAEL 6,475.11 01/26/18 SVENDSEN, RONALD 9,121.50 01/26/18 ZAPPA, ERIC 3,676.31 01/26/18 CORTESI, LUANNE 3,093.55 01/26/18 JANASZAK, MEGHAN 2,462.32 01/26/18 BRINK, TROY 6,388.53 01/26/18 BUCKLEY, BRENT 5,807.03 01/26/18 DOUGLASS, TOM 2,790.02 01/26/18 EDGE, DOUGLAS 5,647.55 01/26/18 JONES, DONALD 5,591.03 01/26/18 MEISSNER, BRENT 3,086.05 01/26/18 NAGEL, BRYAN 9,357.88 01/26/18 OSWALD, ERICK 3,235.56 01/26/18 RUIZ, RICARDO 783.99 01/26/18 RUNNING, ROBERT 3,060.71 01/26/18 TEVLIN, TODD 5,589.03 01/26/18 BURLINGAME, NATHAN 3,806.19 01/26/18 DUCHARMF, JOHN 3,152.71 01/26/18 ENGSTROM, ANDREW 3,173.32 01/26/18 JAROSCH, JONATHAN 3,948.28 01/26/18 LINDBLOM, RANDAL 3,152.73 01/26/18 LOVE, STEVEN 4,900.68 01/26/18 ZIEMAN, SCOTT 128.00 01/26/18 HAMRE, MILES 470.56 01/26/18 HAYS, TAMARA 2,356.69 01/26/18 HINNENKAMP, GARY 4,331.29 01/26/18 NAUGHTON, JOHN 2,850.57 01/26/18 ORE, JORDAN 2,384.00 01/26/18 SAKRY, JASON 2,103.39 01/26/18 BIESANZ, OAKLEY 3,045.70 01/26/18 GERNES, CAROLE 1,896.67 01/26/18 HER, KONNIE 119.00 01/26/18 HUTCHINSON, ANN 3,077.93 01/26/18 WACHAL, KAREN 1,198.97 01/26/18 GAYNOR, VIRGINIA 3,763.50 01/26/18 JOHNSON, ELIZABETH 1,952.19 01/26/18 KONEWKO, DUWAYNE 6,789.60 01/26/18 KROLL, LISA 2,195.29 G1. Attachments 746.64 8,887.33 4,080.37 1,965.60 1,708.58 5,874.68 1,920.96 2,881.44 4,286.52 709.92 908.95 2,589.60 2,354.40 2,354.40 2,354.40 4,985.28 2,354.40 55.98 953.40 1,309.00 Council Packet Page Number 25 of 88 Council Packet Page Number 26 of 88 G1. Attachments 3,511.55 2,644.00 3,708.00 3,268.80 1,018.60 2,653.60 2,190.39 3,388.80 01/26/18 ADADE, JANE 1,589.23 01/26/18 FINWALL, SHANN 3,746.79 01/26/18 MARTIN, MICHAEL 7,303.13 01/26/18 BRASH, JASON 3,661.90 01/26/18 SWAN, DAVID 3,209.20 01/26/18 SWANSON, CHRIS 2,319.39 01/26/18 WEIDNER, JAMES 2,623.39 01/26/18 WELLENS, MOLLY 2,071.15 01/26/18 ABRAHAM, JOSHUA 2,238.59 01/26/18 AYD, GWEN 133.00 01/26/18 BJORK, BRANDON 423.00 01/26/18 BRENEMAN, NEIL 5,442.49 01/26/18 BROWN, BRENDA 28.00 01/26/18 CHUHEL, BRADY 150.00 01/26/18 CUMMINGS, KATIA 198.00 01/26/18 FISHER, JADE 20.00 01/26/18 FUGATE, BENJAMIN 56.00 01/26/18 GORACKI, GERALD 106.00 01/26/18 HILDEBRANDT, ALANNA 150.00 01/26/18 KORF, CAIN 20.00 01/26/18 KUBAT, STEPHANIE 120.00 01/26/18 KUCHENMEISTER, GINA 1,896.80 01/26/18 LESNICK, JACOB 58.50 01/26/18 LO, SATHAE 120.00 01/26/18 MALLETT, DERRICK 80.00 01/26/18 MCCRARY, JOLETTA 126.00 01/26/18 MERRITT, JACOB 175.50 01/26/18 NEUMANN, BRAD 442.50 01/26/18 NORDLING, AARON 119.00 01/26/18 NZARA, MUNASHE 90.00 01/26/18 PIEPER, THEODORE 185.50 01/26/18 ROBBINS, AUDRA 7,659.83 01/26/18 ROBBINS, CAMDEN 581.25 01/26/18 SMITHSON, JONAH 120.00 01/26/18 STECKLER, BRUCE 30.00 01/26/18 THIELMAN, RICHARD 97.50 01/26/18 VUKICH, CANDACE 206.25 01/26/18 WAGNER, ERIC 128.00 01/26/18 WHITE, LINDA 28.50 01/26/18 WILLIAMS III, WALLACE 141.50 01/26/18 WISTL, MOLLY 423.50 01/26/18 BERGO, CHAD 6,924.26 01/26/18 SCHMITZ, KEVIN 2,107.69 01/26/18 SHEERAN JR, JOSEPH 3,569.39 01/26/18 ADAMS, DAVID 2,609.72 01/26/18 HAAG, MARK 3,122.62 01/26/18 JENSEN, JOSEPH 2,193.53 01/26/18 SCHULTZ, SCOTT 5,357.82 01/26/18 WILBER, JEFFREY 2,284.43 01/26/18 PRIEM, STEVEN 5,489.35 01/26/18 WOEHRLE, MATTHEW 3,572.21 01/26/18 XIONG, BOON 2,220.10 01/26/18 FOWLDS, MYCHAL 6,622.12 01/26/18 FRANZEN, NICHOLAS 7,002.79 01/26/18 GERONSIN, ALEXANDER 2,490.38 01/26/18 RENNER, MICHAEL 2,887.47 99103047 01/26/18 BONKO, NICHOLAS 34.00 99103048 01/26/18 CHEVRE, YSAREIA 26.00 99103049 01/26/18 DIEZ, ANTONIO 324.00 99103050 01/26/18 HASSAN, MIFTAH 84.00 99103051 01/26/18 ISERMAN, TIANNA 94.00 Council Packet Page Number 26 of 88 G1. Attachments 3,511.55 2,644.00 3,708.00 3,268.80 1,018.60 2,653.60 2,190.39 3,388.80 99103052 01/26/18 JORGENSON, SETH 146.25 99103053 01/26/18 KRATTENMAKER, JACOB 46.50 99103054 01/26/18 KRUEGER, SCOTT 105.00 99103055 01/26/18 MASON, TAKARA 42.00 99103056 01/26/18 MEISSNER, MICHAEL 57.00 99103057 01/26/18 MOORE, PATRICK 146.25 99103058 01/26/18 OJOTANE, ISABELLA 30.00 99103059 01/26/18 PFEFFERLE, LILY 129.00 99103060 01/26/18 PURCELL, TYLER 160.00 99103061 01/26/18 RANKINS, JASMINE 20.00 99103062 01/26/18 SLOAN, MADELYNN 42.00 99103063 01/26/18 WARNER, MACKENZIE 46.00 709,561.89 G1. Attachments Council Packet Page Number 27 of 88 G2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Andrea Sindt, City Clerk Regan Beggs, Business License Specialist DATE: February 6, 2018 SUBJECT: Approval of Agreement for Use of Harvest Park for the 2018 Susan G. Komen 3 -Day Event Introduction Nancy G. Brinker promised her dying sister, Susan G. Komen, she would do everything in her power to end breast cancer forever. In 1982, that promise became the Susan G. Komen Breast Cancer Foundation® and launched the global breast cancer movement. Today, the Susan G. Komen Foundation is the world's largest grassroots network of breast cancer survivors and activists fighting to save lives, empower people, ensure quality care for all and energize science to find the cures. Backaround For over a decade, the Susan G. Komen Breast Cancer Foundation coordinators have worked with the City for the use of Harvest Park as their home base for over 3,000 participants for the Susan G. Komen 3 -Day Event held in the Metro area. It has been a successful partnership and the event organizers have requested the use of Harvest Park again this year. The 2018 Susan G. Komen 3 -Day event is scheduled for August 17th — 19tH Staff will have correspondence with the coordinators for the event to ensure that health and safety, public safety and other concerns are met. Staff has experienced a very professional and responsible working relationship with the event coordinators the past 11 years, and look forward to working with them again. Budaet Imaact None Recommendation Staff recommends the City Council approve the Use Agreement of Harvest Park for the 2018 Susan G. Komen 3 -Day Event. Attachment 1. Proposed Use Agreement Council Packet Page Number 28 of 88 G2, Attachment 1 USE AGREEMENT City of Maplewood The Use Agreement (hereafter "Agreement") is made and entered in to this 12th day of February, 2018, by and between the City of Maplewood, a Minnesota municipal corporation (hereafter the "City"), and The Susan G. Komen Breast Cancer Foundation, Inc. d/b/a Susan G. Komen® (hereafter "Komen"), as producer of the 2018 Susan G. Komen 3 -Day event benefiting Komen, a non-profit organization. WHEREAS, Komen has requested to use the Harvest Park property for a scheduled non-profit event benefiting the Susan G. Komen Breast Cancer Foundation, a non-profit organization; and WHEREAS, the City believes that the non-profit event planned by Komen would benefit the citizens of the City of Maplewood and the surrounding areas and desires to allow use of the Harvest Park property for the requested uses; NOW THEREFORE, in consideration of the mutual promises, covenants, and benefits contained herein and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, the City and Komen agree as follows: 1. Komen shall have the right to use the Harvest Park property in connection with a non-profit cancer awareness program and matters related to the Susan G. Komen 3 -Day. Komen shall have the right to use the property to construct an overnight campground. NO campfires will be allowed, and all camp design and construction plans, including areas in which vehicular access to the property will be allowed, shall be subject to the specific approval of the City, which approval shall not be unreasonably withheld. 2. Komen will be permitted to use the Harvest Park property on the following days: a. August 14, 15 and 16, 2018, for set up b. August 17-19, 2018, for event day c. August 20, 2018 for clean up 3. Komen accepts full responsibility and liability for any and all damages resulting to the park property as a result of its use for the Susan G. Komen 3 -Day, reasonable wear and tear excluded. Komen agrees to restore the property to its previous condition, which is reasonably acceptable to the City of Maplewood. City of Maplewood staff will meet on Monday, August 20, 2018 with the Event Production Manager, Event 360, Inc., to evaluate the condition of the property and to determine what work, if any, will be necessary to restore the property to its previous condition. A security deposit of $5,000.00, made payable to the "City of Maplewood" must be received by July 31, 2018. The deposit will be refundable after inspection of the property and completion of all items of reasonable concern are addressed. 4. Komen shall maintain general liability insurance in an amount of at least amounts not less than those set forth on the required Certificate of Insurance at all times during the Terms of this Agreement to protect the City from any and all liability to persons or property which may result from use of the Harvest Park property. Komen shall provide the City to be named as "additional insured" on its binder. 5. The City shall be responsible for having the property mowed and clear of litter and trash and in good and useable condition prior to August 14, 2018. 6. Komen will coordinate security and traffic issues with the City of Maplewood Police Department. The event area will be secured and closed to the public no later than 9:00 p.m. on the days that the property is being used by Komen for the Susan G. Komen Twin Cities 3 -Day. 7. Komen shall notify the City by August 1, 2018, of the emergency contingency plan for the scheduled event in case of inclement weather. Council Packet Page Number 29 of 88 G2, Attachment 1 8. Komen shall defend, indemnify and hold harmless the City, its elected officials, officers, agents, and employees from any and all suits, actions, legal proceedings, claims, demands, costs, expenses, and reasonable attorney's fees resulting from any claim arising as a result of Komen's use of the Harvest Park property under this Agreement. Nothing herein contained shall be deemed to in any way constitute a waiver by the City of any privileges and immunities it may have under the laws of the State of Minnesota or the Constitution of the State of Minnesota. Likewise, the City of Maplewood agrees to indemnify and hold Komen harmless from and against any and all costs, losses or expenses, including reasonable attorney's fees, that Komen may incur by reason of (a) the City of Maplewood's negligence or intentional misconduct or (b) any third -party claim(s) or law suit(s) arising out of, or in connection with the City of Maplewood's performance or failure to perform pursuant to this agreement. 9. This Agreement shall become effective on the date signed by the last party hereto, and shall be governed by the laws of the State of Minnesota. Agreed to by the undersigned as evidenced by the signature set forth below. 10. Dispute Resolution. In the event of any dispute arising out of this Agreement, the parties shall use good faith efforts to resolve their differences amicably. In the event they are unsuccessful, the parties agree not to commence litigation until attempting to resolve their dispute through mediation. Either party may initiate the mediation process with 30 days' prior written notice to the other party. 11. As to notice or communication regarding this agreement: Event360, Inc. Susan G. Komen 3 -Day® Eileen Barnick Event Production Manager Phone: 773.247.5360 ebarnick@event360.com City of Maplewood Andrea Sindt City Clerk Phone: 651.249.2002 andrea.sindt@maplewoodmn.gov 12. COUNTERPARTS. This Agreement may be executed simultaneously in one or more counterparts. Each counterpart will be considered a valid and binding original. Once signed, any reproduction of this Agreement made by reliable means (e.g., photocopy, facsimile) is considered an original. City of Maplewood By: By: Mayor, Nora Slawik Date: Date: Attest: City Clerk, Andrea Sindt The Susan G. Komen Breast Cancer Foundation, Inc. d/b/a Susan G. Komen By: Title: Date Council Packet Page Number 30 of 88 City Manager, Melinda Coleman G3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Terrie Rameaux, Human Resource Coordinator DATE: February 5, 2018 SUBJECT: Approval of 2018 Master Group Contract with Medica Insurance Company Introduction/Backaround In October 2017, the City Council approved the Insurance Labor -Management Committee's recommendation for Medica to continue to be our health insurance provider for City of Maplewood employees for a one-year term running from January 1 through December 3. Attached is the master group contract for our three high deductible plans. This contract is provided for approval and execution as part of this agenda item. Budaet Imaact N/A Recommendation It is recommended that the City Council approve the master group contract with Medica Insurance Company for 2018. Attachment Master Group Contract for High Deductible Plans, Group #47983, 58669 & 58671 Council Packet Page Number 31 of 88 MASTER GROUP CONTRACT BETWEEN CITY OF MAPLEWOOD AND MEDICA INSURANCE COMPANY Council Packet Page Number 32 of 88 G3, Attachment 1 G3, Attachment 1 MEDICA INSURANCE COMPANY ("MEDICA") MASTER GROUP CONTRACT ARTICLE 1 INTRODUCTION This Master Group Contract ("Contract") is entered into by and between Medica Insurance Company ("Medica") and the employer group identified in Exhibit 1 ("Employer"). This Contract includes Exhibit 1, Exhibit 2, the Group Application, Member enrollment forms, the Certificate of Coverage ("Certificate"), and any Amendments, all of which together shall constitute the entire agreement between Medica and Employer concerning the health insurance coverage provided under this Contract. This Contract includes the coverage option(s) set forth in Exhibit 2, offered by the Employer under a single group health pian. This Contract is delivered in the state of Minnesota. The capitalized terms used in this Contract have the same meanings given to those terms defined in the Certificate, unless otherwise specifically defined in this Contract. If this Contract is purchased by Employer to provide benefits under an employee welfare benefit plan governed by the Employee Retirement Income Security Act, 29 L.S.C. 1001, et seq. ("ERISA"), this Contract is governed by ERISA and, to the extent state law applies, the laws of the State of Minnesota. If this Contract is not governed by ERISA, it is governed by the laws of the State of Minnesota. If this Contract is governed by ERISA, any legal action arising out of or relating to this Contract shall be brought in the federal district court for the district of Minnesota. If this Contract is not governed by ERISA, any legal action arising out of or relating to this Contract shall be brought in state court in Hennepin County, Minnesota. In consideration of payment of the Premiums by the Employer and payment of applicable Deductibles„ Copayments, and Coinsurance by or for Members, Medica will provide coverage to Members for the Benefits set forth in the Certificate and any amendments, subject to all terms and conditions, including limitations and exclusions, in this Contract. This Contract replaces and supersedes any previous agreements between Employer and Medica relating to Benefits. Medica shall not be deemed or construed to be an employer for any purpose with respect to the administration or provision of benefits under Employer's welfare benefit plan. Medica shall not be responsible for fulfilling any duties or obligations of Employer with respect to Employer's benefit plan. ARTICLE 2 TERM OF CONTRACT Section 2.1 Term and Renewal. The initial Term of this Contract is set forth in Exhibit 1. At least 30 days before each Expiration Date, as set forth in Exhibit 1, Medica shall notify Employer of any modifications to this Contract, including Premiums and Benefits for the next term of this Contract ("Renewal Terms"). If Employer accepts the Renewal Terms or if Employer and Medica agree on different Renewal Terms, this Contract is renewed for the additional term, unless Medica terminates this Contract pursuant to Section 2.2. Medica Large Group MGC City of Maplewood 01/01/2018 Council Packet Page Number 33 of 88 G3, Attachment 1 Section 2.2 Termination of This Contract. Employer may terminate this Contract after at least 30 days written notice to Medica. This Contract is guaranteed renewable and will not be terminated by Medica except for the following reasons, and such terminations will be effective as stated below. Except as specified otherwise, terminations for the reasons stated below require at least 30 days written notice from Medica: (a) Upon notice to an authorized representative of the Employer that. Employer failed to pay the required Premium when due, provided, however, that this Contract can be reinstated pursuant to Section 5.2. If Employer fails to pay the required Premium within the grace period described in Section 5.2, the Contract will be terminated, subject to a 30 -day advance written notice of termination by Medica to Employer. The date of the termination shall be retroactive to not more than 30 days prior to the effective date of the notice of termination; (b) On the date specified by Medica because Employer committed fraud (through act, practice, or omission) or intentionally provided Medica with false information material to the execution of this Contract or to the provision of Benefits under this Contract. Medica has the right to rescind this Contract back to the original effective date; (c) On the date specified by Medica due to Employer's violation of the participation or contribution rules as determined by Medica; (d) Automatically on the date Employer ceases to do business pursuant to 11 U.S.C. Chapter 7; (e) Automatically on the date Employer ceases to do business for any reason; (f) On the date specified by Medica, after at least 90 days prior written notice to Employer, that this Contract is terminated because Medica will no longer issue this particular product within the large employer market; (g) On the date specified by Medica, after at least 180 days prior written notice to the applicable state authority and Employer, that this Contract will be terminated because Medica will no longer renew or issue any employer health benefit plan within the large employer market; (h) On the date specified by Medica when there is no longer any Member who resides or works in Medica's service area; (i) Automatically on the date that Employer fails to maintain any active employees who are Subscribers; {j) Any other reasons or grounds permitted by the licensing laws and regulations governing Medica. Notwithstanding the above, Medica may modify the Premium rate and/or the coverage at renewal. Nonrenewal of coverage as a result of failure of Medica and the Employer to reach agreement with respect to modifications in the Premium rate or coverage shall not be considered a failure of Medica to provide coverage on a guaranteed renewable basis. Section 2.3 Notice of Termination. Medica will notify Employer in writing if Medica terminates this Contract for any reason. In accordance with applicable law, Medica will notify Subscribers in writing if Medica terminates this Contract pursuant to Section 2.2(a), (b), (d), ft or (g). Employer will provide timely written notification to Subscribers in all circumstances for which Medica does not provide written notification to Subscribers. Medica Large Group MGC Council Packet Page Number 34 of 88 City of Maplewood 01/01/2018 G3, Attachment 1 Section 2.4 Effect of Termination. In the event of termination of this Contract: (a) All Benefits under this Contract will end at 12:00 midnight Central Time on the effective date of termination; (b) Medica will not be responsible for any Claims for health services received by Members after the effective date of the termination; and (c) Employer shall be and shall remain liable to Medica for the payment of any and all Premiums that are unpaid at the time of termination. ARTICLE 3 ENROLLMENT AND ELIGIBILITY Section 3.1 Eligibility. The Eligibility conditions stated in Exhibit 1 of this Contract govern who is eligible to enroll under this Contract. The eligibility conditions stated in Exhibit 1 are in addition to those specified in the Certificate - Section 3.2 Enrollment. The Certificate governs when eligible employees and eligible dependents may enroll for coverage under this Contract, including the Initial Enrollment Period, Open Enrollment Period, and any applicable Special Enrollment Periods. Employer shall conduct the Initial Enrollment Period and Open Enrollment Period. Employer shall cooperate with Medica to ensure appropriate enrollment of Members under the Contract. Section 3.3 Qualified Medical Child Support Orders. Employer will establish, maintain, and enforce all written procedures for determining whether a child support order is a qualified medical child support order as defined by ERISA. Employer will provide Medica with notice of such determination and a copy of the order, along with an application far Coverage, within the greater of 30 days after issuance of the order or the time in which Employer provides notice of its determination to the persons specified in the order. When and if Employer receives notice that the child has designated a representative or of the existence of a legal guardian or custodial parent of the child, Employer shall promptly notify Medica of such persons). Medica shall have no responsibility for: (i) establishing, maintaining, or enforcing the procedures described above; (ii) determining whether a support order is qualified; or (iii) providing required notices to the child or the designated representative. Section 3.4 Eligibility and Enrollment Decisions. Subject to applicable law and the terms of this Contract, Employer has discretion to determine whether employees and their dependents are eligible to enroll for coverage under this Contract- Medica is entitled to rely upon Employer's determination regarding an employee's and/or dependent's eligibility to enroll for coverage under this Contract. The Employer will be responsible for maintaining information verifying its continuing eligibility and the continuing eligibility of its eligible Subscribers and eligible Dependents. This information shall be provided to Medica as reasonably requested by Medica. The Employer shall also maintain written documentation of a waiver of coverage by an eligible Subscriber or eligible Dependent and provide this documentation to Medica upon reasonable request. Section 3.5 Notification. The Employer must notify Medica within 30 days of an individual's initial enrollment application, changes to a Member's name or address, changes to a Member's eligibility for coverage (including a loss of eligibility), or other changes to enrollment. Section 3.6 Multiple Benefit Package Options. Subscribers and enrolled Dependents may only switch between Employer's health coverage options offered under the Contract during a Medica urge Group MGC City of Maplewood 01/0112018 Council Packet Page Number 35 of 88 G3, Attachment 1 Special Enrollment Period, or the Open Enrollment Period, if applicable, as described in the Certificate. ARTICLE 4 ELECTRONIC DELIVERY OF INSURANCE DOCUMENTS The Employer agrees to deliver, as Medica's agent, insurance documents required by law to be furnished to Subscribers. These documents shall be furnished by Medica to the Employer for delivery to Subscribers. The Employer shall not modify these documents in any way. The Employer agrees to deliver such documents electronically to the extent permissible under Title I of the Employee Retirement Income Security Act of 1974, Department of Labor Regulation § 2520.104b -1(c), if applicable, and Minn. Stat_ § 72A.20, subd. 37. Such documents shall be delivered electronically only to Subscribers who meet the following requirements: (a) has the ability to access an electronic document effectively at any location where the Subscriber is reasonably expected to perform his or her duties as an employee, and (b) with respect to whom access to the plan sponsor's electronic information system is an integral part of those duties. The Employer shall implement procedures that ensure actual receipt of these documents and notify Subscribers of the significance of the materials at the time of delivery. In addition, the Employer shall inform the recipient of his or her right to request a paper version of these documents, and an expedient process for doing so. Upon such a request, Employer shall furnish the recipient with paper copies supplied by Medica. Employer shall inform Medica of individuals who do not qualify for electronic delivery because they do not meet the requirements regarding access to a computer, or they are not in the workplace, including but not limited to those on continuation coverage, on retiree coverage, or covered pursuant to a qualified medical child support order. Employer shall provide the individual's mailing information to Medica so that Medica can provide the documents. ARTICLE 5 PREMIUMS Section 5.1 Monthly Premiums. The monthly Premium rates for this Contract are set forth in Exhibit 2 The Premiums are due on the first day of each calendar month. Employer shall pay the Premiums to Medica in accordance with the method set forth in the invoice. Employer shall notify Medica in writing: (a) each month of any changes in the coverage classification of any Subscriber; and (b) within 34 days after the effective date of enrollments, terminations or other changes regarding Members. Section 5.2 Grace Period and Reinstatement. Employer has a grace period of 10 days after the due date stated in Section 5.1 to pay the monthly Premiums. Coverage shall continue during this grace period. If Employer fails to pay the Premium, the Contract will be terminated in accordance with Section 2.2(a). If Employer wishes to apply for reinstatement of the Contract, any such application must be in writing and in the form designated by Medica. If Employer applies for reinstatement and Medica, in its sole discretion, approves the application, then this Contract will be reinstated upon approval, or lacking such approval, upon the 45th day following the date Medica conditionally received full premium payment, unless Medica has otherwise notified Employer in writing that the application was not approved. Medica is not obligated to accept premium payment after the end of the grace period. In the event this Contract is not reinstated pursuant to this Section, Medica shall not be responsible for any Claims for health services received by Members after the effective date of the termination. Medica Large Group MGC 4 City of Maplewood 01/01/2018 Council Packet Page Number 36 of 88 G3, Attachment 1 Section 5.3 Premium Calculation. The monthly Premiums owed by Employer shall be calculated by Medica in accordance with Exhibit 2 using the number of Subscribers in each coverage classification according to Medica's records at the time of the calculation. Subject to Section 5.4, Employer may make adjustments to its payment of Premiums for any additions or terminations of Members submitted by Employer but not yet reflected in Medica's calculations. A full calendar month's Premiums shall be charged for Members whose effective date falls on or before the 15th day of that calendar month. No Premium shall be charged for Members whose effective date falls after the 1 Sth day of that calendar month. With the exception of termination of coverage due to a Member's death, a Member's coverage may be terminated only at the end of a calendar month and a full Premium amount for that month will apply. In the case of a Member's death, that Member's coverage will be terminated on the date of death. Section 5.4 Retroactive Adjustments. fn accordance with applicable law and this Contract, retroactive adjustments may be made for addition of Members, changes in Members' coverage classifications, and certain terminations of Members not reflected in Medica's records at the time the monthly Premiums were calculated by Medica. Employer understands and acknowledges that federal law prohibits the retroactive termination of a Member's coverage except in instances of fraud, intentional misrepresentation of material fact, or failure to timely pay premiums or premium contributions. Employer agrees that it will not request retroactive termination of any Member's coverage if such termination is prohibited by law. No retroactive adjustments to enrollment or Premium refund shall be granted for any change occurring more than 60 days prior to the date Medica received notification of the change from Employer. In accordance with the Certificate, retroactive terminations of coverage are effective at the end of a calendar month. In the event Employer requests retroactive termination of a Member's coverage, in accordance with applicable law and this Contract, any such termination will be effective at the end of the month that includes the date that precedes the date Medica received the request by 60 days. Notwithstanding the foregoing, Employer shall pay a Premium for any month during which a Member received Benefits (except as described in Section 5.3). Section 5.5 Premium Changes. Medica may change the Premiums after 30 days prior written notice to Employer. Section 5.6 Employer Fees. Medica may charge Employer: (a) a late payment charge in the form of a finance charge of 12% per annum for any Premiums not received by the due date; and (b) a service charge for any non -sufficient -fund check received in payment of the Premiums; and (c) an administrative service fee of $250.00 at time of request for reinstatement. Section 5.7 Premium Rebate Administration (When Applicable). (a) General Obligation. In accordance with the Patient Protection and Affordable Care Act ("PPACA"), Medica is obligated to provide a premium rebate to Employer if Medica's medical loss ratio ("MLR") for the group market applicable to Employer's coverage does not meet or exceed the minimum percentage required by PPACA for such group market. PPACA requires Medica to make such determinations on a calendar year basis, regardless of the Effective Date and Expiration Date of this Contract. For purposes of this Section 5.7, "medical loss ratio" shall be defined in accordance with PPACA and the group market size applicable to Employer's coverage shall be determined in accordance with PPACA's MLR provisions and applicable state law and requirements. Medica Large Group MGC 5 City of Maplewood 01/01/2018 Council Packet Page Number 37 of 88 G3, Attachment 1 (b) Rebate Determinations and Remittances. Medica agrees to determine whether such rebates are owed under this Contract and, if applicable, remit such rebates to Employer within the timeframe required by applicable law. Notwithstanding the foregoing, in the event that Employer's group health plan has been terminated at the time rebate payment is due and, despite reasonable efforts, Medica is unable to locate Employer, Medica will distribute the entire rebate to Subscribers, in accordance with applicable law. (c) Form of Rebates. Medica may, in its sole discretion, elect to provide any such rebates owed in the form of a premium credit, a lump -sum check, or a lump -sum credit to the account used to pay the premium. (d) Employer's Responsibility Concerning Rebates. Employer agrees that it is Employer's responsibility to determine how to treat any rebate funds remitted to Employer by Medica in accordance with applicable law, including but not limited to 45 G.F.R. §158.242 and ERISA requirements. Additionally, in no way limiting the foregoing, if Employer's group health plan is not a governmental plan and is not subject to ERISA.. Employer agrees that Employer shall use the amount of any rebate that is proportionate to the total amount of premium paid by all Subscribers for the coverage in a manner that benefits Subscribers and is specifically provided in 45 C.F.R. §158.242(b)(1) and (2). ARTICLE 6 INDEMNIFICATION Medica will hold harmless and indemnify Employer against any and all claims, liabilities, damages, or judgments asserted against, imposed upon or incurred by Employer, including reasonable attorney fees and costs, that arise out of Medica's negligent acts or omissions in the discharge of its responsibilities to a Member. Employer will hold harmless and indemnify Medica against any and all claims, liabilities, damages, or judgments asserted against, imposed upon, or incurred by Medica, including reasonable attorney fees and costs, that arise out of Employer's or Employer's employees', agents', and representatives' negligent acts or omissions in the discharge of its or their responsibilities under this Contract. Employer and Medica shall promptly notify the other of any potential or actual claim for which the other pasty may be responsible under this Article 6. ARTICLE 7 ADMINISTRATIVE SERVICES The services necessary to administer this Contract and the Benefits provided under it will be provided in accordance with Medica's or its designee's standard administrative procedures. If Employer requests such administrative services be provided in a manner other than in accordance with these standard procedures, including requests for non-standard reports, and if Medica agrees to provide such non-standard administrative services, Employer shall pay for such services or reports at Medica's or its designee's then -current charges for such services or reports. ARTICLE 8 CLERICAL ERROR A Member will not be deprived of coverage under the Contract because of a clerical error. Furthermore, a Member will not be eligible for coverage beyond the scheduled termination date because of a clerical error, such as a failure to record the termination. Medica barge Group MGC 6 City of Maplewood 01101/2018 Council Packet Page Number 38 of 88 G3, Attachment 1 ARTICLE 9 ERISA When this Contract is entered into by Employer to provide benefits under an employee welfare benefit pian governed by ERISA, Medica shall not be named as and shall not be the plan administrator of the employee welfare benefit plan, as that term is used in ERISA. Medica shall only be considered a named fiduciary for purposes of claims adjudication. The parties agree that Medica has sole, final, and exclusive discretion to: (a) interpret and construe the Benefits under the Contract; (b) interpret and construe the other terms, conditions, limitations, and exclusions set out in the Contract; (c) change, interpret, modify, withdraw, or add Benefits without approval by Members; and (d) make factual determinations related to the Contract and the Benefits. For purposes of overall cost savings or efficiency, Medica may, in its sole discretion, provide services that would otherwise not be Benefits. The fact that Medica does so in any particular case shall not in any way be deemed to require it to do so in other similar cases. Medica may, from time to time, delegate discretionary authority to other persons or entities providing services under this Contract. ARTICLE 10 DATA OWNERSHIP AND USE Information and data acquired, developed, generated, or maintained by Medica in the course of performing under this Contract shall be Medica's sole property. Except as this Contract or applicable law requires otherwise, Medica shall have no obligation to release such information or data to Employer. Medica may, in its sole discretion, release such information or data to Employer, but only to the extent permitted by law and subject to any restrictions determined by Medica. ARTICLE 11 CONTINUATION OF COVERAGE Medica shall make available coverage under this Contract to those Members who are eligible to continue coverage as required ander federal or state law. Medica will not provide any administrative duties with respect to Employer's compliance with federal or state continuation of coverage laws. All duties of the Employer, including, but not limited to, notifying Members regarding federal and state law continuation rights and Premium billing and collection, remain Employer's sole responsibility. ARTICLE 17 SUMMARY OF BENEFITS AND COVERAGE Medica will prepare a Summary of Benefits and Coverage ("SBC"), as described under the Patient Protection and Affordable Care Act ("PPACA") and related regulations, for each coverage option set forth in Exhibit 2 and offered by Employer. Medica will provide applicable SBCs to Employer. Employer will distribute such SBCs. to individuals eligible for and covered under Employer's group health plan in accordance with applicable federal regulations. Medica Large Group MGC i City of Maplewood 01/0112018 Council Packet Page Number 39 of 88 G3, Attachment 1 ARTICLE 13 NONDISCRIMINATION AND EMPLOYER SHARED RESPONSIBILITY To the extent, in accordance with the Patient Protection and Affordable Care Act ("PPACA"), fully -insured group health plans other than grandfathered plans are subject to nondiscrimination rules similar to those applicable to self-insured health plans under Section 105(h) of the Internal Revenue Code. Medica assumes no responsibility for compliance with such rules. Employer, as the sponsor of the insured employee benefit plan, shall be responsible for ensuring compliance with any and all PPACA nondiscrimination requirements applicable to the insurance coverage, including but not limited to payment of any and all governmental or regulatory taxes, penalties, interest, or other charges resulting from noncompliance with appficabfe nondiscrimination requirements. Employer, as the sponsor of the insured employee benefit plan, is solely responsible (1) for determining whether, with respect to its employee workforce, the aspects of a particular insurance contract are discriminatory under PPACA, and (2) for appropriately addressing the situation if it is discriminatory under PPACA (including but not limited to correcting, self -reporting, and payment of any penalties and interest related to the discrimination). PPACA added employer shared responsibility provisions as Section 4980H of the Internal Revenue Code, under which an applicable large employer (as defined in Section 4980H) may be subject to assessable payments in the event the employer fails to offer affordable coverage providing minimum value to its full-time employees and their dependents and at least one full- time employee is allowed a premium tax credit for coverage purchased through an insurance exchange created pursuant to PPACA. PPACA also requires that applicable large employers satisfy related information reporting requirements. The effective date of the employer shared responsibility requirements and related information reporting requirements are as prescribed by the federal government. Employer is solely responsible for ensuring compliance with PPACA's employer shared responsibility provisions and related requirements, including but not limited to (1) determining the fullAmelpart-time status of its employees; (2) communicating eligibility and enrollment information to Medica, in accordance with Article 3 of this Contract; (3) determining Employer and employee contributions to the payment of premium; (4) satisfying a!I information reporting requirements applicable to applicable large employers; and (5) paying any and all assessable payments, penalties, interest, or other charges resulting from noncompliance with the employer shared responsibility provisions and related requirements. ARTICLE 14 AMENDMENTS AND ALTERATIONS Section 14.1 Standard Amendments. Except as provided in Section 142, amendments to this Contract are effective 30 days after Medica sends Employer a written amendment. Unless regulatory authorities direct otherwise, Employer's signature will not be required. No Medica agent or broker has authority to change this Contract or to waive any of its provisions. Section 14.2 Regulatory Amendment. Medica may amend this Contract to comply with requirements of state and federal law ("Regulatory Amendment") and shall issue to Employer such Regulatory Amendment and give Employer notice of its effective date. The Regulatory Amendment wiff not require Empfoyer's consent and, unless regulatory authorities direct otherwise, Employer's signature will not be required. Any provision of this Contract that conflicts with the terms of applicable federal or state laws is deemed amended to conform to the minimum requirements of such laws. Medica Large Group MGC City of Maplewood 0110112018 Council Packet Page Number 40 of 88 G3, Attachment 1 ARTICLE 15 ASSIGNMENT Neither party shall have the right to assign any of its rights and responsibilities under the Contract to any person, corporation, or entity without the prior written consent of the other party; provided, however, that Medica may, without the prior written consent of the Employer, assign the Contract to any entity that controls Medica, is controlled by Medica, or is under common control with Medica. In the event of assignment, the Contract shall be binding upon and inure to the benefit of each party's successors and assigns. ARTICLE 16 DISPUTE RESOLUTION In the event that any dispute, claim, or controversy of any kind or nature relating to this Contract arises between the parties, if acceptable to both parties, the parties will meet and make a good faith effort to resolve the dispute. The party requesting the meeting will provide the other, in advance of the meeting, with written notice of the claimed dispute. Upon receipt of the written notice, representatives for each party will meet promptly to attempt to resolve the dispute. If a mutually agreeable resolution is not reached within thirty (30) days following receipt of the written notice, or if the parties do not agree to meet to attempt to resolve the dispute, either party may pursue legal action in accordance with the terms of this Contract. ARTICLE 17 PROVISIONS ON CERTAIN DEFENSES All statements made by Employer shall, in the absence of fraud, be deemed representations and not warranties. No statement made by Employer shall be used in defense to a claim under the Contract unless such statement is in writing. No statement made by Employer, except a fraudulent statement, shall be used to void this Contract after it has been in force for a period of 2 years. ARTICLE 18 RELATIONSHIPS The relationship between Employer and any Member is that of Employer and Subscriber, Dependent, or other coverage classification as defined in this Contract. The relationships between Medica and Network Providers and the relationship between Medica and Employer are solely contractual relationships between independent contractors. Network Providers and Employer are not agents or employees of Medica. Medica and its employees are not agents or employees of Network Providers or Employer. The relationship between a Network Provider and any Member is that of provider and patient and the Network Provider is solely responsible for the services provided to any Member. ARTICLE 19 EMPLOYER RECORDS Employer shall furnish Medica with all information and proofs that Medica may reasonably require with regard to any matters pertaining to this Contract. Medica may at any reasonable time inspect all documents furnished to Employer by an individual in connection with the Benefits, Employer's payroll records, and any other records pertinent to the Benefits under this Contract. Unless Employer provides the appropriate written assurances required by 45 CFR 164.504, Medica will only provide Employer with summary health information (for the purposes of Medica Large Group MGC City of Maplewood 01/01/2018 Council Packet Page Number 41 of 88 G3, Attachment 1 obtaining premium bids or for modifying, amending, or terminating the group health plan only) and information on whether individuals are participating in the group health plan, or is enrolled in or has disenrolled from the health plan as provided in 45 CFR 184.504 (f)(1) and the minimum necessary information for purposes of auditing Medica's operations or services. ARTICLE 20 NOTICE Except as provided in Article 2, notice given by Medica to an authorized representative of Employer will be deemed notice to all Members. All notices to Medica shall be seat to the address stated below. All notices to Employer shall be sent to the persons and addresses stated in the Group Application. All notices to Medica and Employer shall be deemed delivered: (a) if delivered in person, on the date delivered in person; (b) if delivered by a courier, on the date stated by the courier; (c) it delivered by an express mail service, on the date stated by the mail service vendor, or (d) if delivered by United States mail, 3 business clays atter date of mailing. A party can change its address for receiving notices by providing the other party a written notice of the change. ARTICLE 21 COMMON LAW No language contained in the Contract constitutes a waiver of Medica's rights under common law - Medica aw. Medica Large Group MGC Council Packet Page Number 42 of 88 City of Maplewood 01!0112018 G3, Attachment 1 ACCEPTANCE OF CONTRACT This Contract is deemed accepted by Employer upon the earlier of Medica's receipt of Employer's first payment of the Premium or upon Employer's execution of this Contract by its duly authorized representative. This Contract is deemed accepted by Medica upon Medica's deposit of Employer's first payment of the Premium. Such acceptance renders all terms and provisions herein binding on Medica and the Employer. IN WITNESS WHEREOF, Medica has caused this Contract to be executed on January 5, 2018, to take effect on the Effective Date stated in Exhibit 1 to this Contract. MEDICA INSURANCE COMPANY 401 Carlson Parkway Minnetonka, MN 55305 (952) 992-2200 Billing Address: NW 7958 P.O. Box 1450 Minneapolis, MN 55485-7958 Mailing Address.- P.O. ddress:P.D. Box 9310 Minneapolis, MN 55440 By: Paul R. Crawley Senior Vice President and General 'Manager, Commercial Markets By: James P. Jacobson Senior Vice President and Secretary Medica Large Group MGC EMPLOYER City of Maplewood Address: 1830 County Road B East Maplewood, MN 55109 Title: Date: 1 City of Maplewood 01/0112018 Council Packet Page Number 43 of 88 G3, Attachment 1 l=1V1I:il:11115 1. Parties. The parties to this Master Group Contract ("Contract") are Medica Insurance Company ("Medica") and the employer group City of Maplewood ("Employer"), an employer under Minnesota law and other applicable law. 2. Effective Date and Expiration Date of this Contract. This Contract is effective from 01/01/2018 ("Effective Date") to 12131%2018 ("Expiration Date"). All coverage under this Contract begins at 12:01 a.m. Central Time. 3. Amendment(s) Number: Amendments attached as applicable for benefit package log (BPL) as listed In Exhibit 2, 4. Eligibility. The following conditions are in addition to those specified in the Certificate: 4.1 Eligibility to Enroll. A Subscriber and his or her Dependents who satisfy the eligibility conditions stated in this Contract are eligible to enroll for coverage under this Contract. Any person who does not satisfy the definition of Subscriber or Dependent is not eligible for coverage under this Contract. A Subscriber and his or her Dependents must meet the eligibility requirements described below and in the entire Contract. 4.2 Subscriber Definition, Waiting Periods and Coverage Effective Dates Employees. An employee eligible to enroll under the Contract as a Subscriber must be an individual who: (1) Satisfies either (a) or (b) below: (a) Is employed on average for at least 30 hours per week by Employer. Employer shall determine the average number of hours worked and Medica is entitled to rely on Employer's representation in this regard; (b) For Employers utilizing documented measurement and stability periods (as described in federal law) to determine an employee's eligibility for coverage. Is an employee who Employer determines eligible for coverage throughout the applicable stability period; provided that such determination is consistent with federal law applicable to such eligibility determinations and other applicable provisions of this Contract; and (2) Satisfies the Employer participation and eligibility requirements, including, but not limited to, the satisfactory completion of any Waiting Period as described below. Coverage for Subscribers will include the conditions identified below. Classifications and Plan Design Waiting Period and Coverage Effective Date Employees: New Hires: Date of hire Status Change. Date of status change Return: Date of return from leave In the event Employer imposes a Waiting Period on all otherwise eligible employees, such Waiting Period shall be uniform and shall be as described herein. Any such Waiting Period Medica Large Group MGC Exhibit 1 City of Maplewood Page 1 01/0112018 Council Packet Page Number 44 of 88 G3, Attachment 1 shall be calculated in compliance with the applicable provisions of PPACA and any and all regulations and guidance issued pursuant to PPACA, including but not limited to 29 C.F.R. §2599.715-2798 and 45 C.F.R. §147.11$, and shall in no event exceed 99 days. Employer acknowledges that any desired change to applicable Waiting Periods or other provisions of this Contract concerning employee eligibility require prior notice to Medica and a mutually agreeable amendment to the Contract. Employer shall calculate the appropriate effective date of coverage for each employee and inform Medica of such date. Medica is entitled to rely on Employer's representation herein that the effective date of coverage does not violate the applicable provisions of PPACA or any regulations or guidance issued pursuant to PPACA. Medica Large Group MGC Exhibit 1 City of Maplewood Page 2 01101/2018 Council Packet Page Number 45 of 88 EXHIBIT 2 Premiums G3, Attachment 1 The monthly Premwrn rates for MIC PP MN 25010-0% HFLA, Passport, group number(s) 47983, BPL #57025 are: Single $757.58 Family $1,858.61 The monthly Premium rates for MIC ME/MES MN 2500-0% HRA, Elect, group number(s) 58669, BPL #570126 are: Single $704.55 Family $1,728.52 The monthly Premium rates for MIC ME/MES MN 2500-0% HRA, Essential, group number(s) 58671, BPL #57026 are: Single $704.55 Family $1,728.52 Medica Large Group MGC Exhibit 2 City of Maplewood Page 1 D110 112 0 1 8 Council Packet Page Number 46 of 88 G4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager/HR Director DATE: February 12, 2018 SUBJECT: Approval of Government Relations Agreements with Jacobson, Magnuson, Anderson & Halloran, P.C. Introduction The city council is asked to consider approving 2 agreements for government relations services for the purpose of advocating a legislative position at the 2018 State of Minnesota Legislative session. Background There are three fiscal implications that impact the City as the transition occurs from a combined fire department to a career fire (all full-time department). The first relates to the allocation of the annual fire state aid contribution. Maplewood currently receives approximately $228,000 per year; which is currently directed to the Maplewood Fire Relief's association. The second matter is addressing approximately $1.5 million in excess funds. Last, is the pending change to state law that increases lump sum pension benefits from $10k per year to $15k per year. All three of these unresolved legislative matters have the potential to negatively impact the City. The cost of these two agreements is small as compared to the potential, harmful financial outcome for the City. Budget Impact Agreement #1, January 30, 1018 to February 19, 2018: $20,000 Agreement #2, February 20, 1018 to May 22, 2018: $25,000 TOTAL $45,000 The City would utilize reserves and current fire department funds to pay for this expenditure. Recommendation It is recommended the City Council approve the two (2) attached Government Relations Agreements between the City of Maplewood and Jacobson, Magnuson, Anderson & Halloran, P.C; and authorize the Mayor and City Manager to execute the documents. Attachments 1. Government Relations Agreement between the City of Maplewood and Jacobson, Magnuson, Anderson & Halloran, P.C.; January 30, 1018 to February 19, 2018 2. Government Relations Agreement between the City of Maplewood and Jacobson, Magnuson, Anderson & Halloran, P.C.; February 20, 1018 to May 22, 2018 Council Packet Page Number 47 of 88 G4, Attachment 1 GOVERNMENT RELATIONS AGREEMENT BETWEEN CITE.' OF MAPLEWOOD AND JACOBSON, MA,GNUSON, ANDERSON & HALLORAN, P.C. DATED: January 30'h, 2018 THIS AGREEMENT is made and entered into the date first above written, by and between the CITY OF MAPLEWOOD,- ("Client") and JACOBSON, MAGNUSON, ANDERSON & HALLORAN, P.C., Attorneys at Law, ("Firm"), with offices at 180 East 5t11 Street, Suite 940, St. Paul, MN, 55101. The parties hereto agree as follows: I. Authority. That the City of Maplewood does hereby contract with, retain and employ the Firm as Government Relations representatives in the matters contained herein. 2. Government Relations Representatives. It shall be the duty of the Firm to act as government relations representatives for and on behalf of the Client and to appear as such before the Minnesota State Legislature, the Administration, state agencies, departments, committees and other departments of the government. 3. Services. The Firm may provide services in the following areas: Government Relations services as detailed in Appendix A. The Firm shall be authorized to use its professional judgment in determining the manner and means of achieving the Client's goals. 4. Confidential Information. The Firm shall not disclose any confidential information received to any other parties, and shall use the same degree of care, but not less than a reasonable degree of care, to prevent the disclosure of the confidential information to others as it uses to prevent the disclosure of its own confidential information 5. Consideration. The Client agrees to pay the Firm all reasonable and necessary expenses, including but not limited to, travel, conference call expenses, printing, photocopying, and similar expenses. Travel and travel -related expenses shall be subject to prior authorization by the Client. 6. Government Relations Services. The Client shall pay the Firm for government relations services rendered, and as described in Appendix A, in accordance with the following schedule: $20,000 for services rendered from January 30t" to February 19t", 2018 6.1 Additional Work and Renegotiation: If work for the Client requires services in excess of those Iisted in Appendix A, the Client and Firm shall Council Packet Page Number 48 of 88 G4, Attachment 1 renegotiate the terms of this contract. 7. Assignment. No assignment of the obligation of this Agreement, in whole or in part, shall be made without the Client's express written consent, nor shall any assignment or encumbrance be made of any interest in this Agreement by the Firm without the Client's previously obtained consent. 8. Termination. This Agreement can be terminated by either of the parties without cause by written notice, provided that in the event this Agreement is terminated, the Firm will immediately cease all work on the project and shall receive compensation only for such services which may have been authorized and performed prior to the receipt of such notice. If the Agreement is cancelled after the beginning of the 2018 Legislative Session, the Agreement shall be payable in full. Upon'receiving final payment for authorized services and applicable expenses, the Firm shall provide the Client copies of all files requested and any necessary originals in the possession of the Firm. 9. Invoices. The Firm shall provide monthly invoices specifically detailing work performed during the invoice period, together with vouchers detailing the expenses incurred in connection therewith. The Client shall use commercially reasonable efforts to pay such invoices within thirty (30) days of receipt and approval. 10. Term. This Agreement shall be in effect for a one-month period commencing January 30th and ending February 19th, 2018, unless terminated as provided herein. 11. Amendment. This Agreement may be amended by written agreement signed by the parties. IN WITNESS WHEREOF, we have hereunto set our hands this day. CITY OF MAPLEWOOD GA� Kf V\V, ,Y,'M4�tW00 JACOBSON, MAGNUSON, ANDERSON & HALLORAI�L P.C. Council Packet Page Number 49 of 88 G4, Attachment 1 Appendix A Government Relations Services • Represent Client's Interests: o The Government Relations Representative(s) will represent the Client's interests before the Minnesota State Legislature and the Administration. Develop Relationships: o The Government Relations Representatives) will arrange meetings between the Client and legislative leadership, the Administration — including but not limited to; legislators, staff, and agency officials, Monitor and Report: o The Government Relations Representative(s) will monitor relevant legislative committees. o The Government Relations Representative(s) will report to the Client on legislative activities in a timely manner. Council Packet Page Number 50 of 88 G4, Attachment 2 GOVERNMENT RELATIONS AGREEMENT BETWEEN CITY OF MAPLEWOOD AND JACOBSON, MAGNUSON, ANDERSON & HALLORAN, P.C. DATED: January 30th, 2018 THIS AGREEMENT is made and entered into the date first above written, by and between the CITY OF MAPLEWOOD ("Client") and JACOBSON, MAGNUSON, ANDERSON & HALLORAN, P.C., Attorneys at Law, ("Firm"), with offices at 180 East 5th Street, Suite 940, St. Paul, MN, 55101. The parties hereto agree as follows: Authority. That the City of Maplewood does hereby contract with, retain and employ the Firm as Government Relations representatives in the matters contained herein. 2. Government Relations Representatives. It shall be the duty of the Firm to act as government relations representatives for and on behalf of the Client and to appear as such before the Minnesota State Legislature, the Administration, state agencies, departments, committees and other departments of the government. 3. Services. The Firm may provide services in the following areas: Government Relations services as detailed in Appendix A. The Firm shall be authorized to use its professional judgment in determining the manner and means of achieving the Client's goals. 4. Confidential Information. The Firm shall not disclose any confidential information received to any other parties, and shall use the same degree of care, but not less than a reasonable degree of care, to prevent the disclosure of the confidential information to others as it uses to prevent the disclosure of its own confidential information 5. Consideration. The Client agrees to pay the Firm all reasonable and necessary expenses, including but not limited to, travel, conference call expenses, printing, photocopying, and similar expenses. Travel and travel -related expenses shall be subject to prior authorization by the Client. 6. Government Relations Services. The Client shall pay the Firm for government relations services rendered, and as described in Appendix A, in accordance with the following schedule: • $25,000 for services rendered from February 2011' to May 22nd, 2018 6.1 Additional Work and Renegotiation: If work for the Client requires services in excess of those listed in Appendix A, the Client and Firm shall Council Packet Page Number 51 of 88 G4, Attachment 2 renegotiate the terms of this contract. 7. Assignment. No assignment of the obligation of this Agreement, in whole or in part, shall be made without the Client's express written consent, nor shall any assignment or encumbrance be made of any interest in this Agreement by the Firm without the Client's previously obtained consent. 8. Termination. This Agreement can be terminated by either of the parties without cause by written notice, provided that in the event this Agreement is terminated, the Firm will immediately cease all work on the project and shall receive compensation only for such services which may have been authorized and performed prior to the receipt of such notice. If the Agreement is cancelled after the beginning of the 2018 Legislative Session, the Agreement shall be payable in full. Upon receiving final payment for authorized services and applicable expenses, the Firm shall provide the Client copies of all files requested and any necessary originals in the possession of the Firm. 9. Invoices. The Firm shall provide monthly invoices specifically detailing work performed during the invoice period, together with vouchers detailing the expenses incurred in connection therewith. The Client shall use commercially reasonable efforts to pay such invoices within thirty (30) days of receipt and approval. 10. Term. This Agreement shall be in effect for a three-month period commencing February 20th ending May 22nd, 2018, unless terminated as provided herein. 11. Amendment. This Agreement may be amended by written agreement signed by the parties. IN WITNESS WHEREOF, we have hereunto set our hands this day. CITY OF MAPLEWOOD G� �Amger, Mx�Iwo0 Council Packet Page Number 52 of 88 JACOBSON, MAGNUSON, ANDERSON & HALLORAN P.C. Reid LeBeau Shareholder G4, Attachment 2 Appendix A Government Relations Services • Represent Client's Interests: o The Government Relations Representative(s) will represent the Client's interests before the Minnesota State Legislature and the Administration. • Develop Relationships: o The Government Relations Representative(s) will arrange meetings between the Client and legislative leadership, the Administration — including but not limited to; legislators, staff, and agency officials. • Monitor and Report: o The Government Relations Representative(s) will monitor relevant legislative committees. o The Government Relations Representative(s) will report to the Client on legislative activities in a timely manner. Council Packet Page Number 53 of 88 G5 MEMORANDUM TO: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD Director DATE: February 2, 2018 SUBJECT: Approval of Agreement with Ideal Energies to Reinstall the Solar Array at the MCC Introduction Staff is requesting approval to enter into an agreement with Ideal Energies for $7,500 to reinstall the solar array at the MCC. Council authorized the removal of the solar array at a council meeting in July of 2017, so the roof over the Aquatic Center could be replaced. That work is complete. Discussion Staff recently discovered an existing agreement with Xcel Energy which requires the City to reinstall the solar array at the MCC. The Minnesota Solar Rewards Customer Contract which was signed in June of 2012, requires the City to "operate" the existing solar array for a period of twenty years or be subject to payment of initial incentives that were issued when the system was originally installed in April of 2012 (the City would be required to pay in excess of $100k). Staff has met with representatives from Ideal Energies and has also conducted reference checks to ensure that the vendor is in good standing. Ideal Energies is currently doing work with Ramsey County, the City of Woodbury and the City of Cottage Grove. The company has also worked with many school districts to install solar arrays at their buildings. The cost to reinstall the solar array at the MCC is $7,500. Staff received another bid for this project in the amount of $37,280.10. If council authorizes this work, the solar array at the MCC will be installed by April 15, 2018. Budget Monies are available in the MCC operating budget (Community Center Building Maintenance, 602- 614) for this expense. Recommendation It is recommended that Council direct staff to create an agreement between the City of Maplewood and Ideal Energies in the amount of $7,500.00 to reinstall the solar array at the MCC and direct the city attorney to review the agreement prior to the city manager and mayor signing the agreement. Attachments No attachments. Council Packet Page Number 54 of 88 G6 MEMORANDUM T0: Melinda Coleman, City Manager FROM: DuWayne Konewko, EEDD Director DATE: February 5, 2018 SUBJECT: Approval of Bill of Sale, Termination, and Release Agreement Between the City of Maplewood and EA Solar Introduction In December of 2011, the City entered into a series of agreements with EA Solar for solar panels and equipment that were installed at City Hall — ground mounted solar array. Staff is recommending approval of Bill of Sale, Termination, and Release Agreement between the City of Maplewood and EA Solar which is attached for your review. Staff reached out to Energy Alternatives to determine if we could reduce the fee amount in light of the twenty-year agreement we have with Xcel Energy to maintain the MCC solar array. Energy Alternatives has agreed to reduce the fee from $9,528.00 to $1.00. Approval of this termination agreement will allow the City to resolve all claims that either EA Solar or the City of Maplewood may have against the other party under the agreements. In doing so, the City will pay EA Solar $1.00 (one -dollar) as a full settlement and release of all claims under the original agreements. Such payment will also serve as a full and complete purchase price of the solar equipment at City Hall. Worth noting is that the original agreements entered into between EA Solar and the City in 2011 authorized EA Solar to "put" the equipment sale to the City, or otherwise demand that the City purchase the equipment at a specified time, known as the "put period." Under the terms of the agreement, the put period was set to begin in December of 2017. A copy of the new agreement is attached for your review. The City attorney has reviewed and approved the agreement. Budaet Impact Monies are available in the MCC operating budget (Community Center Building Maintenance, 602-614) for this settlement agreement between the City and EA Solar. Recommendation Staff is recommending that the City Council approve the Bill of Sale, Termination, and Release Agreement between the City of Maplewood and EA Solar. Attachments Bill of Sale, Termination, and Release Agreement Between the City of Maplewood and EA Solar Council Packet Page Number 55 of 88 G6, Attachment 1 BILL OF SALE, TERMINATION AND RELEASE AGREEMENT THIS BILL OF SALE, TERMINATION AND RELEASE AGREEMENT (this "Agreement") is entered into as of this day of , 2018 (the "Effective Date"), by and between Energy Alternatives Solar, LLC, a Minnesota limited liability company ("EA Solar"), and City of Maplewood ("Maplewood"). WHEREAS, EA Solar and Maplewood entered into that certain Sales Agreement ("Sales"), that certain Facility Lease Agreement ("Lease"), that certain Power Plus Agreement ("Power Plus"), and that certain Put & Call Agreement ("Put & Call"), all dated as of or effective December 1, 2011 (the Sales, Lease, Power Plus and Put & Call, as any of these agreements may have been amended, being collectively referred to as the "Agreements"), relating to certain solar panels and corollary equipment, a listing of which is attached hereto as Exhibit A and incorporated by reference herein (the "Equipment"), installed at Maplewood City Hall with an address of 1830 County Road B East, Maplewood, Minnesota 55109 (the "Location"); and WHEREAS, EA Solar and Maplewood wish to terminate the Agreements and provide for disposition of the Equipment at the Location, and resolve all claims that either EA Solar or Maplewood may have against the other party under the Agreements. NOW, THEREFORE, in consideration of Maplewood paying EA Solar the sum of One dollar and No/100 Dollars ($1.00) and in consideration of the mutual covenants and conditions contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows: 1. Transfer of Ownership of Equipment. As of the Effective Date, EA Solar transfers to Maplewood all of EA Solar's right, title, and interest in and to the Equipment and in and to any and all remaining federal and state investment tax credits and accelerated income tax depreciation applicable to the Equipment and all state and utility rebates. 2. Termination of Agreements. As of the Effective Date, the Lease, the Power Plus and the Put & Call are terminated and of no further force or effect. 3. Mutual Release Claims. Except as specifically set forth herein, effective as of the Effective Date, EA Solar and Maplewood release each other from any and all claims, obligations, and liabilities which either party had, has, or may have in the future against the other party arising from, under, or relating to the Agreements. Furthermore, Maplewood shall indemnify and hold EA Solar harmless from any claims asserted by any third party against EA Solar, the Equipment, or any of the tax credits, accelerated income tax depreciation or state and utility rebates applicable to the Equipment, whether arising before or after the Effective Date. 4. Authority to Execute Agreement. Each of EA Solar and Maplewood hereby represent and warrant to the other party that it is fully authorized to execute and perform this Agreement. 5. Enforceability. If any part, term, or provision of this Agreement is held by any court to be unenforceable or prohibited by law, the rights and obligations of the parties shall be construed and enforced with that part, term, or provision limited so as to make it enforceable to 2499412.v1 Council Packet Page Number 56 of 88 G6, Attachment 1 the greatest extent allowed by law, or if it is totally unenforceable, as if this Agreement did not contain that particular part, term, or provision. 6. Governing Law. This Agreement, and the rights and obligations of the parties hereunder, shall be governed by, and construed, interpreted and enforced in all respects in accordance with the laws of the State of Minnesota. 7. Benefit. This Agreement shall inure to the benefit of and be binding upon the parties hereto and their successors and assigns. 8. Entire Agreement. This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and any representation, inducement, promise or agreement between the parties with respect to the subject matter of this Agreement that is not embodied herein shall be null and void and of no further force or effect. 9. Amendment. This Agreement may not be modified, amended or otherwise altered except by written agreement executed by the parties. 10. Counterparts. This Agreement and any amendments hereof may be executed in counterparts, each of which when so executed and delivered shall be an original, and all of which together shall constitute one instrument. In proving this Agreement, it shall not be necessary to produce or account for more than one such counterpart signed by the party against whom enforcement is sought. 11. Enforcement Expenses. EA Solar shall be entitled to recover all expenses associated with enforcement of this Agreement from Maplewood, including, but not limited to, attorneys' fees, costs and disbursements, in the event of any breach of this Agreement by Maplewood. IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the date first written above. MAPLEWOOD: CITY OF MAPLEWOOD, By:_ Name: Title: APPROVED AS TO FORM By: Name: Title: City Attorney Date: 2499412.v1 EA SOLAR: ENERGY ALTERNATIVES SOLAR, LLC By: Name: Title: Council Packet Page Number 57 of 88 G6, Attachment 1 EXHIBIT A EQUIPMENT S: Energy Alternatives Solar, LLC Thls Schedule A Is a part of that Sales Agreement executed by quyor a sellar affective oncambar t. :?Oil ..Y Buyer Salter i Pfy of Maplewood Enemy Alternative. S61ar,. LLC 1830 Count Roed B East 1769G Junlpar Path, Suite SOY Maplewood, MN 55109 Lake M., MN 55044 Eq utpmant Looaticn ('A ./�l. •lv. �r�r1 (:Jl1r lJ.v // +3.i;1 t;nun[u-!-2a �,d B Eersl .elf, AIN vv709 Eq ulpmant Salsa Price S 9.24,000.00 (ee�as [ex q.nmpr In MN) Equipment - Solar Panels Equipment - Inverters Manufacturer Ten Kaolar Manufacturer/Modal S.—ay Model Number RATS 130 kW Rating / units 5.0 kW (9 units) Panel Rating 130 watts Voltage Input 46 volts OC RaFleotur Rsting 60 watts Voltage Output 209 volts AC Panel Output 48 Volta DC Manufacturer's Warranty 10 Jroera Numberof Panels 215 Equipment - Mounting Structure Number of Rettect.rS 216 Manufacturer TenKsolur Manufacturer'a Warranty 25 Years Material Alum/num 1-13eam Total OC Output 3B.RA AW F3a11aating NIA Wind Rating 90 MPH Location Grountl Mounr.d Page 7 of 1 2499412.x1 Council Packet Page Number 58 of 88 G7 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Chris Swanson, Environmental and City Code Specialist DATE: February 6, 2018 SUBJECT: Approval of a Conditional Use Permit Review, Health Partners' Residential Treatment Center, 2715 Upper Afton Road Introduction The conditional use permit (CUP) for Health Partners' Proposed Residential Treatment Center is due for its annual review. City Council approved a remodel of the existing building located at 2715 Upper Afton Road. The building will house a therapeutic treatment facility with 16 single patient rooms, ancillary offices, and meeting and counseling spaces required for the program. A CUP is required for a state -licensed residential program. Maplewood allows licensed residential programs in any zoning district within the city with an approved conditional use permit. Request The applicant is requesting the city approve the review of the CUP for a state -licensed residential program and extend it for another year. Background August 24, 1982: the city's community design review board approved the plans for the existing building on this site. February 13, 2017: the city council approved the CUP request for the Health Partners' Residential Treatment Center. Discussion The renovation of the building is significantly underway. See pictures below. There has been minimal impact on the surrounding neighbors. The construction is continuing at a good pace and the inspectors have had no issues with the contractors. Staff have had no complaints from residents about the project. The applicant did not include any exterior site modifications but council required additional screening be added to the site. The required screening has been met with the construction of a fence that runs on the west and north property lines. The CUP conditions require the City's Police Chief or designee to periodically meet with Health Partners and the principal of Carver Elementary School on updates to the facility's security and response plans, and additional safety incidents. As the building is not occupied, there have been no safety and security issues at the property. Before the Certificate of Occupancy is Council Packet Page Number 59 of 88 G7 issued the City's Police Chief or designee will meet with Health Partners to finalize their safety and security plans and meet with the principal of Carver to discuss any concerns. Photo of Construction Progress, looking east on Upper Afton Photo of Construction Progress, looking west from neighboring business Council Packet Page Number 60 of 88 Budget Impact Recommendation Staff recommends approval of the Conditional Use Permit Review for Health Partners' Residential Treatment Center and the project be reviewed again in one year. Attachments 1. Location Map 2. Exterior Renderings and Existing Conditions 3. February 13, 2017 CUP Conditions G7 Council Packet Page Number 61 of 88 0 0 Q G7, Attachment 1 Council Packet Page Number 62 of 88 G7 Attachment 2 IzLn v= Council Packet Page Number 63 of 88 G7, Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 13, 2017 City Hall, Council Chambers Meeting No. 03-17 A. UNFINISHED BUSINESS 1. Consider Approval of a Conditional Use Permit Resolution for Health Partners' Proposed Intensive Residential Treatment Services Program, 2715 Upper Afton Road City Manager Coleman introduced the staff report. Environmental & Economic Development Director Konewko gave the staff report. Councilmember Juenemann moved to approve the conditional use permit resolution for Health Partners' Proposed Intensive Residential Treatment Services Program, 2715 Urmer Afton Road subiect to the followina 12 conditions: 1. All interior construction work shall be reviewed by the city's building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year- round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. Health Partners and the City's Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility -related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security -related incidents the school may have relative to facility permit. 7. Any facility -related safety or security incidents1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility -related safety or security incident1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before February 13, 2017 City Council Meeting Minutes Council Packet Page Number 64 of 88 G7, Attachment 3 the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city's health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. Resolution 17-02-1427 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, James McClean on behalf of Regions Hospital has applied for a conditional use permit to operate an intensive residential treatment services program at 2715 Upper Afton Road. WHEREAS, conditional use permits are required for state -licensed residential programs and can be located within any zoning district within the city. WHEREAS, this permit applies to the site at 2715 Upper Afton Road. The legal description is: The South 258 feet of Lot 15, lying West of the East 228 feet thereof in Wright's Garden Lots, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On December 20, 2016, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permit. 2. On February 13, 2017, the city council discussed the conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be February 13, 2017 2 City Council Meeting Minutes Council Packet Page Number 65 of 88 G7, Attachment 3 in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All interior construction work shall be reviewed by the city's building official. All work will require building permits. 2. The proposed use must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. The city council reserves the right to review or modify the permit at any time to ensure continued compliance with the terms and conditions of the permit. 4. Prior to receiving a certificate of occupancy, the applicant shall provide year- round screening along the west and north property lines. Screening can be achieved with either a fence or appropriate landscaping as approved by staff. Screening is required to be at least 6 feet tall and be at least 80 percent opaque. 5. The applicant shall submit to city staff a floor plan showing where the residential units will be placed within the building. 6. Health Partners and the City's Police Chief or their designees shall meet on a quarterly basis to re-evaluate any updates to the facility security and response plans, and review all facility -related calls for service activity, if any. At least twice, prior to the quarterly meetings, the police chief or their designee shall consult with the principal of Carver Elementary School to discuss any safety or security -related incidents the school February 13, 2017 City Council Meeting Minutes Council Packet Page Number 66 of 88 Cl G7, Attachment 3 may have relative to facility permit. 7. Any facility -related safety or security incidents1 reported to the police chief by Carver Elementary School administrators shall be thoroughly investigated and the findings shared with Carver Elementary administrators in accordance with the Minnesota Government Data Practices Act and other applicable laws. 8. Any facility -related safety or security incident1 that creates a substantial public safety threat as determined by the police chief and city manager shall be brought before the City Council for review and consideration at its next available meeting. The police chief or city manager will also notify the principal of Carver Elementary School as soon as possible in the event of a safety or security threat so the school can assess lock down or other precautionary procedures. 9. Prior to receiving a certificate of occupancy, the applicant shall provide to the city copies of all required licenses issued by the Minnesota Department of Human Services. 10. Must receive approval of any applicable city licenses as determined by the city's health officer. 11. This permit waives the city code requirement of requiring covered parking spaces for a multifamily residential building. 12. HealthPartners shall host an educational forum to broaden community awareness about mental health and mental health-related issues at a location to be determined by Carver Elementary School, the City of Maplewood, and HealthPartners staff. A "safety or security incident" does not include routine or emergency response to a medical and/or mental health call for service. Further, a "safety or security incident" does not include calls for service that occurs inside the facility and has no articulable safety or security implications to the surrounding community. Seconded by Councilmember Smith Ayes — All The motion passed. February 13, 2017 4 City Council Meeting Minutes Council Packet Page Number 67 of 88 G8 MEMORANDUM TO: Melinda Coleman City Manager FROM: DuWayne Konewko, Environmental and Economic Development Director Michael Martin, Economic Development Coordinator DATE: February 6, 2018 SUBJECT: Approval of the 2017 Environmental and Economic Development Department Annual Report Introduction During the Appointments and Presentations portion of the February 12, 2018 city council meeting, the 2017 Environmental and Economic Development Department (EEDD) Annual Report was presented by representatives of the board and commissions and staff. This report is requesting approval of the EEDD 2017 Annual Report. Discussion For this year's report, staff and the board and commissions have taken a different approach. In coordination with EEDD staff, many of the projects and initiatives worked on by the city and the department require and rely on feedback and guidance from multiple board and commissions. In order to better demonstrate this coordination, EEDD staff and the board and commissions have produced a single report that will contain the typical annual reports that each of the board and commissions produce but also will focus on major project areas from the previous year. Included with your council packet is a separate printed book containing the 2017 Environmental and Economic Development Department Annual Report. The report is also available online at www.maplewoodmn.gov/eeddannualreport. Budget Impact None. Recommendation Approve the EEDD's 2017 annual report. Attachments 1.2017 EEDD Annual Report (separate attachment) Council Packet Page Number 68 of 88 ENVIRONMENTAL AND ECONOM 1265 ENT DEPRRTMEM CITY OF MAPLEWOOD In ANNUAL REPORT 2017 Community Design Review Board Environmental and Natural Resources Commission Housing and Economic Development Commission Planning Commission r I� 1265 ENT DEPRRTMEM CITY OF MAPLEWOOD In ANNUAL REPORT 2017 Community Design Review Board Environmental and Natural Resources Commission Housing and Economic Development Commission Planning Commission For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 2017 Annual Report City Council, Board and Commission Members and the Maplewood Community, In the following pages you will find the Environmental and Economic Development Department's 2017 Annual Report. Volunteer board and commission members spend many hours every year providing their expertise and insight to the development of Maplewood. Annual reports have been a mainstay of the work we do as staff with our board and commissions to communicate to the City Council the extensive work being done throughout the previous year. Environmental and Economic Development Department staff wanted to use the annual report process to feature the work the board, commissions and staff coordinate together. The cover photo of this inaugural annual report is a perfect illustration of how all these entities come together to ensure the quality development of Maplewood. The Frost English Village redevelopment project is years in the making. Staff has worked with the developer since 2013 and this partnership continues as Phase 3 is expected to be proposed later in 2018. All of the Environmental and Economic Development Department staffed board and commissions were involved in this project. The Housing and Economic Development Commission guided the discussion regarding proposed city funding assistance requests to make this project become a reality. The Planning Commission considered a conditional use permit for this project, weighing strategies for addressing neighborhood concerns. The Community Design Review Board looked at the fine details of the architectural plans to ensure a quality project was built in this revitalizing neighborhood. Finally, the Environmental and Natural Resources Commission guided the development of the City's industry-leading Green Building Code, which regulated the construction of the pictured Phase 1 of the Frost English Village. Within this annual report, you will find the results of many people committed to achieving the City's vision as a leading and innovative community where citizens, businesses and government work together to create a welcoming community where all can thrive. Inside this Report Page Community Design Review Board 4 Environmental and Natural Resources Commission 6 Housing and Economic Development Commission 8 Planning Commission 10 Transforming Maplewood 12 2040 Comprehensive Plan 14 Rice-Larpenteur Visioning 15 Transit Planning 16 Gladstone Neighborhood 17 Business Engagement Visits 18 Business Outreach Events 19 Code Enforcement 20 Solid Waste 21 Sustainability 22 �3 2017 Actions and Activities For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 In 2017, the Community Design Review Board (CDRB) reviewed 24 items, a 14 percent increase from the previous year. The CDRB specifically saw an increase in the number of new commercial developments and redevelopments being reviewed. The trend over the last few years had the CDRB reviewing smaller remodels, revisions and expansions. Therefore it is a positive sign that in 2016 and 2017 there have been more substantial construction projects. The CDRB also reviewed 11 additional projects via the 15 -day minor construction review process. In 2018, the CDRB expects to review a similar number of projects. Throughout 2017, the CDRB reviewed mainly commercial projects — most notably the second phases of the Hazelwood Medical Commons building and Frost English Village. The Hazelwood Medical Commons, which opened this past fall, is a 140,000 square foot medical office building. Currently under construction, phase two of the Frost English Village project continues the redevelopment of the Gladstone Neighborhood by providing 107 units of market -rate senior housing. The senior housing building J ■ will be completed in 2018 and phase three, a 6,500 square foot retail building, is expected to begin shortly thereafter. In addition to the new construction projects, substantial building additions were approved for LivINN Suites, Kline Nissan, HaF Equipment and the Maplewood Professional Building. These types of investments show businesses are healthy and investing in their properties. In -fill development and expansion has become the norm for the City since Maplewood is approximately 95 percent developed and there are not many remaining vacant sites available for projects. The projects the City has been reviewing are more complex due to the redevelopment efforts made throughout Maplewood. a3 mm aam o® © _tea- sox>a n■n■ iai�e as as a a■v■a■a■a■a■a■a■n■a■a■a■a■a■a■E ai■ o aM ""�� �II__�-I ■amara■a■ ar - -na ��n�■ The CDRB reviews building design, site plans and landscape for proposed multi -family, commercial and industrial development in Maplewood. The CDRB's goal is to approve attractive developments in architectural design, the use of proper landscape materials and a functional and attractive layout. The building elevation plan above is from the new McDonald's building at 1797 Cope Avenue East. This plan is typical of the type of materials the CDRB reviews before a project is approved to be built. 4 Looking Ahead to 2018 In addition to its design review duties, the CDRB has identified potential activities for 2018: • Develop broader design -related policy issues for the City; include in the 2040 Comprehensive Plan • Have in-service training sessions to develop the skills of the CDRB; including sustainable building practices • Continue developing policy guidelines for vegetation use along public rights-of-way; include in the 2040 Comprehensive Plan For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 1k CDRB Membership 2017 CDRB - Matt Ledvina (left to right), Melissa Peck, Jason Lamers and Bill Kempe. Not pictured -Ananth Shankar. In 2017, the CDRB approved a comprehensive sign plan and the second phase of the Hazelwood Medical Commons, pictured above. The Hazelwood Medical Commons opened this fall providing 140,000 square feet of medical office space. CDRB Project Review - Comparative 30 28 25 , 24 25 � 21 21 20 20 18 15 14 10 5 0 2010 2011 2012 2013 2014 2015 2016 2017 ■ Number of Projects �5 2017 Actions and Activities For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 J ENR The Environmental and Natural Resources Commission (ENR) is an important piece of the City's environmental planning efforts. The ENR's mission includes developing and promoting sustainable practices for City policies and procedures. Contained within these two pages are the environmental issues and events the ENR were involved with in 2017. Each year the ENR appoints a Chair and Vice Chair to run Commission meetings. On February 23, 2017, the ENR appointed Commissioner Palzer to be the Chair and Commissioner Ries to be the Vice Chair. Previously (2016) the Chair was Commissioner Miller and the Vice Chair was Commissioner Sinn. In March, Mary Henderson resigned from the ENR. Candace Okeson was appointed by the City Council on September 11, 2017 to fill the vacancy, with a term expiring September 30, 2019. Mollie Miller and Tom Sinn were reappointed to the ENR in September 2017 with terms expiring September 30, 2020. In October 2017, Maplewood received the Silver SolSmart designation recognizing efforts the City has undertaken to create a solar friendly community. SolSmart advisors recommended Maplewood revise some areas of the City's renewable energy ordinance to remove barriers to solar energy. The ENR will begin this review in 2018, with the goal of having the ordinance reviewed and approved by the City Council by mid -year 2018. The ENR participates in the annual Waterfest event every year. Shown here is Commissioner Mollie Miller and her helper teaching participants the importance of storm water management. Looking Ahead to 2018 In 2018, the ENR will continue to carry out its mission as follows: • Establish environmental priorities for the City. • Make recommendations on policies, procedures and ordinances that control, protect, preserve, and enhance the City's environmental assets. • Participate in the mission and goal of the Maplewood Nature Center and Neighborhood Preserves. • Promote greater use and appreciation of the City's environmental assets. • Sponsor environmental projects to enhance, repair, replace, or restore neglected or deteriorating environmental assets of the City. • Develop educational programs that foster the mission of the Commission. • Develop and promote sustainable practices for City policies and procedures. 6 Maplewood Environmental Goals In January 2017, the ENR adopted the following environmental goals to work towards achieving in Maplewood: Environmental Planning: • Urban Agriculture: Continue with the urban agriculture zoning review. The goal is to have the Commission's full recommendations reviewed and approved by the Planning Commission and City Council by Spring of 2018. • Resilience Planning: Energy and local food planning for 2040 Comprehensive Planning. Environmental Education: • Events: Plan environmental education focus for key events including Waterfest and National Night Out. • Outreach: Focus on environmental education outreach such as partnering with the City's Communication Department and Green Team to create public service messages and use social media throughout the year. The ENR is finalizing the Urban Agriculture Zoning Review. The purpose of the review is to remove barriers and promote urban agriculture, while ensuring no negative impacts to surrounding properties. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 ENR Membership 2017 ENR - Ryan Ries (left to right), Ted Redmond, Ann Palzer, Mollie Miller, Candace Okeson, Keith Buttleman and Tom Sinn. 2017 Actions and Activities For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 In 2017, the Housing and Economic Development Commission (HEDC) continued its commitment to development and redevelopment in the City of Maplewood by working on several projects. The HEDC spent a good portion of its year giving direction and guidance to the update of the City's 2040 Comprehensive Plan. Specifically, the HEDC worked on the separate Housing and Economic Development chapters that will be included with the overall plan. In addition, the HEDC reviewed and provided feedback on the proposed future land use map - focusing on areas of proposed major change. The HEDC also continued its support of the City's business outreach efforts. This included the creation of the new Maplewood Business Council. The Maplewood Business Council is a partnership with the Saint Paul Area Chamber of Commerce to hold meetings quarterly with the local business community to discuss various topics. The third annual Business Engagement Breakfast was held on October 11, 2017 and HEDC chair Mark Jenkins served as moderator. This breakfast fostered a discussion regarding the 2040 Comprehensive Plan update and the Business Engagement Program. Another component of the HEDC and the City's continued and evolving effort with business outreach was the second annual State of Maplewood event, which was held on January 12, 2017. Lastly, the HEDC approved a resolution of appreciation for Warren Wessel, who after almost seven years of service, decided not to seek reappointment. Denis Dupee was appointed by the City Council on November, 27 2017 to fill this vacancy. 8 J HEDC 2017 Maplewood Achievement Awards In January of 2017, the HEDC awarded its annual Maplewood Achievement Awards at the State of Maplewood Luncheon. Pictured above, Tubman Center accepting its award with members of the City Council and HEDC. HEDC Project Review - Comparative 25 21 20 18 17 16 15 15 15 14 10 9 5 0 2010 2011 2012 2013 2014 2015 2016 2017 ■ Number of Projects Business Engagement Program This year the HEDC, City Council, City Staff and the Saint Paul Area Chamber of Commerce (SPACC) coordinated a business engagement program to engage the local business community. Twenty-five Maplewood businesses were visited. Of the 25 visits, a HEDC member was able to represent the commission on almost half of the visits. The findings of those visits were tabulated and was generated into a report. This report was handed out at the City's October Business Engagement Breakfast. In addition, each of the visits served as a focus group meeting that is being Iused to assist in the development of the 2040 Comprehensive Plan. It has been a major goal of the HEDC to conduct a business engagement program, and 2017 served as the year where this came to fruition. The HEDC will work with City Staff and the City Council to outline next steps to keep the momentum generated by this effort going strong in the years to come. Looking Ahead to 2018 In 2018, the HEDC will continue to implement its work plan and concentrate on key redevelopment areas within the City. The HEDC's work plan has identified the Gladstone Neighborhood as a major area of focus. In 2017, the City began its next phase of site acquisition and preparation for future development projects. The HEDC will be a key guiding force as the City embarks on becoming more aggressive in implementing its vision for a revitalized Gladstone. The HEDC will also be involved in the final stages of developing and adopting the 2040 Comprehensive Plan. The 2040 plan calls out the Maplewood Mall and St. John's Hospital areas as locations the City will need to focus more of its attention. Lastly, the HEDC will be asked to continue its efforts in supporting local business engagement and work to enhance and improve the City's business engagement and networking events. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 HEDC Membership 2017 HEDC - Dennis Unger (left to right), Brian Finley, Joy Tkachuck, Mark Jenkins, Benosi Maduka, Warren Wessel*. Not pictured - Jennifer Lewis and Denis Dupee. *Mr. Wessel's term ended in 2017. 2017 Actions and Activities In 2017, the Planning Commission reviewed 25 items, holding consistent with the trend of the past few years. The number of items reviewed coincides with the drop of development occurring on vacant sites and the Planning Commission reducing its meetings from twice a month to once a month. The primary focus of the Planning Commission in 2017 was working on the development of the 2040 Comprehensive Plan update. The Planning Commission is charged by City Ordinance to prepare the comprehensive plan to guide future development. This work will continue into 2018. The Planning Commission was also involved with many planning efforts in the City during 2017. This includes work being done to create a vision for the Rice-Larpenteur area as well as the transit planning being done along the proposed Gold and Purple lines. In 2017, the number of conditional use permits and variances reviewed by the Planning Commission was consistent with previous years. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Planning Commission The Planning Commission mainly reviews commercial and multi- family projects. In 2017 the most notable project was the second phase of Frost English Village. Currently, under construction, phase two of the Frost English Village project continues the redevelopment of the Gladstone Neighborhood by providing 107 units of market -rate senior housing. The senior housing building will be completed in 2018 and phase three - a 6,500 square foot retail building - is expected to begin shortly thereafter. The Planning Commission's duties are to prepare and recommend a comprehensive plan for development of the City and to review zoning and land use matters like rezoning requests, zoning variances, property subdivisions and right of way vacations requests. The site plan above is from a new housing project being built at 1957 English Street and is typical of the type of materials reviewed before a project is approved to be built. 10 z L -f - — -- IV_LW1J �I ri — — { 7771. I FROST AVENUE` The Planning Commission's duties are to prepare and recommend a comprehensive plan for development of the City and to review zoning and land use matters like rezoning requests, zoning variances, property subdivisions and right of way vacations requests. The site plan above is from a new housing project being built at 1957 English Street and is typical of the type of materials reviewed before a project is approved to be built. 10 Looking Ahead to 2018 Because Maplewood is approximately 95 percent developed and there are not many remaining vacant sites available, in -fill development, redevelopment and expansion have become the norm for the city. The types of projects Maplewood is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 In addition to its project review responsibilities, the Planning Commission will continue its work on leading the 2040 Comprehensive Plan Update. This plan will work to guide the future of Maplewood for the next 20 years. In 2017, the Planning Commission approved a conditional use permit for a new marine store and boat storage facility, pictured above. Boaters Outlet will be located at 2000 Rice Street and construction on the 10,680 square foot building began earlier this fall. Planning Commission Project Review - Comparative 50 47 45 43 42 40 40 35 35 30 27 26 25 25 20 15 10 5 0 2010 2011 2012 2013 2014 2015 2016 2017 ■ Number of Projects Planning Commission Membership 2017 Planning Commission - Frederick Dahm (left to right); Tusher Desai, John Donofrio, Paul Arbuckle, John Eads, Allan Ige. Not pictured - Bill Kempe. X11 -- � s , In 2017, the Planning Commission approved a conditional use permit for a new marine store and boat storage facility, pictured above. Boaters Outlet will be located at 2000 Rice Street and construction on the 10,680 square foot building began earlier this fall. Planning Commission Project Review - Comparative 50 47 45 43 42 40 40 35 35 30 27 26 25 25 20 15 10 5 0 2010 2011 2012 2013 2014 2015 2016 2017 ■ Number of Projects Planning Commission Membership 2017 Planning Commission - Frederick Dahm (left to right); Tusher Desai, John Donofrio, Paul Arbuckle, John Eads, Allan Ige. Not pictured - Bill Kempe. X11 For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 or Transforming Maplewood What We Do The Environmental and Economic Development Department (EEDD) is responsible for the protection of public health, safety, and welfare by ensuring that land use and buildings meet applicable City codes, regional goals, and state and federal laws. The department serves as staff liaison to the Community Design Review Board, Planning Commission, Environmental & Natural Resources Commission, and Housing & Economic Development Commission. EEDD facilitates the meetings for each of these groups. The department guides growth and construction in the City to foster economic development while conserving natural resources. EEDD also EEDD staff has an average of 10 years of service with Maplewood maintains the organized trash collection program along with recycling and - ranging from less than a year to more than 16 years. organics programs and education. Service Areas • Land use planning and zoning Restaurant and public pool inspections Recycling • Economic development Code enforcement Green Building programs • Environmental programs and education Contractor licensing Packet preparation • Building inspections Organized trash collection Coordinate with agency partners Building a Safe Community EEDD reviews every proposed project to ensure it meets the intent of the Citys Comprehensive Plan and Zoning Ordinance. EEDD then inspects the construction of every new building, addition and renovation in Maplewood - both residential and commercial projects. EEDD conducts health inspections and checks for compliance at restaurants, pools and lodging establishments in the City. EEDD also follows up on any code enforcement issues working to ensuring a safe community for all. New Investments in Staff In the spring of 2017, Jane Adade joined the Environmental and Economic Development Department as a new Planner. Xao Vang joined the department as the new Office Specialist in the fall. Also, Mark Dewey worked throughout the year with the building and code enforcement divisions as an intern. 12 Mission Statement To protect public health, safety and welfare by ensuring that land use and buildings meet applicable City codes, regional goals and state and federal laws. The department will guide future growth and construction in the City that enhances economic development while conserving natural resources in accordance with the goals and policies of the Maplewood Comprehensive Plan. By the Numbers Key indicators of workload in 2017 include the number of building permits issued — more than 2,500 permits — and the number of inspections performed — 4,500 inspections. These permits have generated more than $1.3 million in revenue for the City. Planning staff facilitated the review of more than 65 land use items by the City's volunteer commissions. Residential Construction As a mature community, Maplewood focuses on encouraging maintenance and reinvestment in its housing, as well as supporting redevelopment that can increase the variety of housing types available, take advantage of transit investments, and replace housing that is at the end of its life -cycle. EEDD works with existing homeowners, developers and builders to keep Maplewood's housing stock strong. In 2017, $9,206,012 worth of residential construction projects occurred within Maplewood. Commercial Construction A strong, diversified economy in Maplewood is critical to the well being of businesses in the City and to the overall fiscal strength of the City itself. Maplewood's convenient location, demographics, and commitment to quality development, are not only attractive to new development, they also work to promote continued investment in Maplewood's existing commercial inventory. Throughout the year, EEDD staff meets with developers and builders to guide commercial projects in Maplewood. In 2017, $115,909.223 worth of commercial construction projects occurred within Maplewood. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Chick-fil-A 3045 White Bear Avenue EEDD guided the planning approval process for the Chick-fil-A project. EEDD also inspected the entire building construction process and will inspect the kitchen ongoing. Looking Ahead to 2018 Looking ahead to 2018, the City will require electronic plans for permits, which will save time and money for contractors submitting plans. New land management software is being implemented to coordinate reviews of applications, building and public works permits, business licenses and code complaints. The new software will allow staff members to check on requests, issues or questions regarding a specific property. This software is also web -based, meaning staff will be able to check permit information and status while in the field. This will allow property owners more flexibility in applying and paying for permits. X13 Comprehensive Planning Every 10 years, all Twin Cities metro communities are required to update their comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan Council. Chapters and areas of focus include land use, housing, economic development, sustainability, parks, natural resources, transportation, historical resources, surface water and sanitary sewer. Staff is working with HKGi, a comprehensive planning consultant, on updating the plan. Update of Maplewood's Plan Maplewood began the work of updating its comprehensive plan in February of 2017 and this process will continue through 2018. Staff intends to submit the completed document to the Metropolitan Council in December 2018. A major focus of the plan revolves around transit. Maplewood is looking to take advantage of proposed regional transit investments being made in the City and making sure future land use policies are in place to implement the community's vision. In addition, the City is being proactive in looking at its commercial and retail areas throughout the City to see what planning needs to be done to keep those areas healthy and vibrant throughout the next 20 years. A 2040 Comprehensive Plan Steering Committee is overseeing the update process and is providing feedback on where staff and the plan need to focus its efforts. At the end of this last November, the first draft of the complete document was released and is currently being reviewed by the City Council and the City's board and commissions. "f' To guide the comprehensive planning process, a 25 -member steering committee was assembled to oversee the project. This committee is made up of representatives from the City's business, faith and civic communities. 14r For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 2040 Comprehensive Plan Public engagement is the focal point in the development of Maplewood's 2040 Comprehensive Plan. Pictured above is the project's Social Pinpoint website which allows residents to place markers on a map identifying what they like about the City or what they feel needs more work. More than 800 people have engaged in the project via this website. The website will continue to be used throughout the entire planning process. Public Engagement Community input has been a focus of staff's efforts over the course of the plan's update process thus far. Through participation in multiple events, electronic outreach, and the involvement of the City's Board and Commissions, the City has sought input on what is working well in the City and where improvements can be made. Community events have included a Movie Night at the Bruentrup Farm, the July 4th Celebration at Hazelwood Park and the July WOW event at Wakefield Park. We have also met with multiple faith communities and attended the Maplewood Business Council and the North St. Paul Maplewood Oakdale Rotary. Looking Ahead to 2018 In January, the City will be holding two open house meetings where the public is invited to come review the draft plan, ask questions and provide feedback on what needs work. In addition, staff will be meeting directly with neighborhoods where significant future land use changes are being proposed. This will ensure residents understand both the short and long term impacts of what is being planned. Staff and the consultant team will also be following up with groups met with in 2017 so they are able to review the draft plan. All comments received at this stage of the plan will be utilized to form the final draft of the 2040 Comprehensive Plan update. Gateway Area Vision Plan The cities of Maplewood, Saint Paul and Roseville, with collaboration from Ramsey County, have been working together in developing a short and long-term vision plan for the Rice Street- Larpenteur Avenue area. The project is aimed at understanding and responding to the barriers, challenges, benefits and opportunities associated with changes in land use, access, transit services and other facilities around key nodes in the corridor. A shared goal of the cities is identifying potential redevelopment sites in the area. A vision plan for the area is expected to be completed by January 2018 and will be presented to Maplewood's Planning Commission and City Council. EEDD staff intends to wrap this work into the 2040 Comprehensive Plan. Community Advisory Group and Workshops A group of stakeholders from each city made up of residents, businesses, planning commissioners, members of neighborhoods and business organizations met to provide community input to help shape the development of the plan for the project area. In addition to the advisory group, multiple community workshops have been held throughout the process. Through these community workshops staff was able to provide residents and businesses with project updates and information while soliciting their views on how they would like to see the study area develop This concept plan shows potential further growth and development of the Rice Street Community Gardens which are currently located on land owned by Saint Paul Regional Water. The community gardens have become an important resource in this neighborhood. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Design Concepts Arl Rice-Larpenteur Visioning 11 Throughout the neighborhood, potential design concepts have been developed. These are just ideas for how redevelopment could occur. Displayed on this page is the potential reuse of Crown Plaza and further development of the community gardens. The following statement has guided the visioning process and development of potential concepts for this neighborhood. The intersection of Rice Street and Larpenteur Avenue (the Gateway) is envisioned as a high energy mixed-use area that serves the neighborhoods and broader community. The Gateway will be linked by a continuous multi -modal transportation network with improved streetscape improvements and access to natural features/amenities. Design and redevelopment will promote pedestrian activity, support business vitality and create a greater sense of place in a compact, connected walkable built environment. This image shows the potential that redevelopment could have on the northeast corner of Rice and Larpenteur. Any redevelopment would be done in coordination with existing property owners. rJ15 For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Bus Rapid Transit Planned for Maplewood Maplewood prioritizes the ability of its community members to move within the City and connect with the region. A dense, connected transportation network decreases travel distances and increases route options, creates opportunities to exercise and recreate, and spurs economic development by facilitating opportunities to shop, work, and hire. Additionally, the availability of quality alternative transportation modes, such as efficient public transit and dedicated bike and pedestrian facilities, reduces the reliance on the use of single -occupant vehicles for transportation. There are two bus rapid transit (BRT) lines proposed and being planned in Maplewood. Maplewood is working closely with Ramsey and Washington County Regional Railroad Authorities, Metro Transit, the Metropolitan Council, and MnDOT officials in the siting and design of transitway stations bus stops, and park- and-ride facilities. These stations should maximize access for residents and complement the City's 2040 Comprehensive Plan. Purple Line The Purple Line - also known as Rush Line - is a bus rapid transit line that will mainly run through Maplewood in the Bruce Vento Trail right-of-way. The line will also loop around MW While Bear D- 22 _ ownta*n j}.-,F�a r e s t wall. xnar Lake taxa 0 White Bear Lake xer Gem Ceear A. Hugo Lake County R.1 _. Va do ais Heighls ,W hi,e Bear Lake I &t J.k Napkw a��� � xosRital �� Hwy dfiiEngllsh M1la claw C;.�'1 IFt rrw Avenve �arRa�,.ar Avanue I I_ —� Phaiv len GK C Y.g. R e a Yllage S..m 01 a A. Ml A y n>v St. Paul urr I nn St un,.e,, Legend lq„� 1(elbg9ReWl �__ Sldh RN R,i Lee Abg-: The Purple Line is a dedicated guideway bus rapid transit that will share the Ramsey County Regional Railroad Authority right-of-way with the Bruce Vento Trail. Transit Planning the Maplewood Mall and St. John's Hospital to provide more connectivity for users. In addition to stops at the mall and hospital, Maplewood users will be able to access station stops at Highway 36/English Street, Frost Avenue and Larpenteur Avenue. The next stage of the project — the Environmental Analysis Phase — is expected to take approximately two years and will include environmental analysis under the federal and state environmental review processes to avoid, minimize and mitigate potential impacts while maximizing mobility, accessibility and economic development opportunities. Gold Line The Gold Line BRT is a bus rapid transit line that will run next to Interstate 94 for about nine miles in an exclusive lane on or next to Hudson Road and will connect St. Paul, Maplewood, Landfall, Oakdale and Woodbury. One Gold Line station, the 3M Headquarters Station, will be in Maplewood on the edge of the 3M campus. The City of Maplewood is working closely with 3M and project partners to ensure this station most effectively serves the surrounding land uses including the neighborhoods north of the campus and south of Interstate 94. Based on the project's current timeline, construction is anticipated to start in 2022, with Gold Line service expected to begin in 2024. The 3M Gold Line Station will provide frequent, all -day service in both directions, seven days a week and will connect Maplewood to St. Paul and the eastern suburbs within the growing regional transit system. 9 -- -zo -� rn o -. C LL Modal 1 m .n or U a unity? ir Public Entrance 7- Shuttle I str'an/gike Crossing StoP \ -i 1 \ Adjust 1 \ ' o cn ” m Platform \ U m Location? ���_. 'Hostile' NU m M Pedestrian Environment? The 3M Gold Line Station will provide frequent, all -day service in both directions, seven days a week and will connect Maplewood to St. Paul and the eastern suburbs within the growing regional transit system. and the Parks Department. Building a strong neighborhood takes a balance of dedicating public resources to entice private investments. Gladstone Planning The Gladstone Neighborhood Development Plan was completed in 2007 to guide redevelopment in the area. After the success of the redevelopment of the former Maplewood Bowl site, EEDD staff is working on identifying the next project in this neighborhood. In 2017, the City purchased two properties to use towards site assemblage for a future project. While implementation of the plan for specific properties may change over time due to external factors like the market, adherence to the plan's guiding principles will ensure development will achieve the community's vision. These guiding principles include: • That the neighborhood maintains the resemblance of its historic past as a "village" marked by organic building patterns and a mix of uses. • That the regional trails be celebrated as village corridors where the neighborhood embraces them rather than relegate them. • That Gladstone becomes a compelling "quality of life" choice offering a great place to live, work, and play with an enduring quality of design. A sustainable community. • That natural and ecological functions are "woven" into the built and recreational fabric of the neighborhood, community and region rather than isolated to a parcel defined by historic use and ownership patterns. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Gladstone Neighborhood • That the story of Gladstone is told (or "whispered") through the design and improvements of public and private spaces. • That walkability becomes "the" standard when it comes to urban design and mobility in Gladstone. • That all stages of life are welcomed and embraced through the arrangement of uses and design of space throughout the neighborhood. • That opportunity for connections to varying modes of transportation are not lost but fostered through better design and vision. The Gladstone Plan identified a number of projects and actions that would be instrumental in moving the neighborhood forward to achieve the common community vision. Over the last decade the City has completed a number of the public investments suggested by the Gladstone Plan, including restoration of the Savanna, area - wide stormwater improvements, and streetscape improvements of Frost and English Street. Looking Ahead to 2018 In 2018, Phase III of the Frost English Village is expected to begin construction. Also in 2018, Phase II, the construction of 107 units of senior housing will be completed and open for occupancy. Staff will be continuing to work with existing property owners on potential acquisition for redevelopment as well as identifying developers as potential project partners. Above, construction of Frost English Village Phase II began in the Fall of 2017. Phase I, which opened in the summer of 2016 included a 4 -story, 50 unit rental apartment building. rq17 Partnership with Saint Paul Area Chamber Starting in January 2017, EEDD staff and the Saint Paul Area Chamber of Commerce (SPACC) coordinated a business engagement program for the City. SPACC and EEDD staff conducted 25 total visits throughout 2017. Twenty of the visited businesses were identified because of their potential of high growth. In addition to leveraging localized growth, it is also known that certain companies and agencies are so important to the overall health of Maplewood that annual visits were established. These entities include 3M, HealthEast, school districts and Washington Prime Group (owner of Maplewood Mall). At the conclusion of the visits, SPACC aggregated the data, to maintain anonymity of the companies visited, and provided analysis of the results to help guide potential policy decisions by the City Council to better foster an environment for business growth. Retaining and facilitating the expansion of existing businesses is an important component of the City's plan for economic development. This data was presented at the City's annual Community Engagement Breakfast in October 2017. SPACC made three recommendations for the City to consider. These recommendations are displayed to the right. Looking Ahead to 2018 In 2018, EEDD staff and SPACC will continue this program in order to keep in contact with the local business community and to stay on top of emerging issues. Several new businesses will be identified for visits to help ensure the City is aware of the challenges facing the business community. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Business Engagement Visits Staff from the City and the SPACC went on 25 business visits throughout 2017. Many of the visits also included representation from the City Council and the HEDC. MW For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Interacting with the Business Community In today's global economy, the locations of businesses can change rapidly, communities that have economic strength can quickly lose their power, and vice versa. A community's ability to attract a talented workforce, companies, and individuals with new ideas and innovation represent key aspects of economic development. These reasons are why the City has placed more emphasis on reaching out to the local business community in order to build connections and strengthen the bond businesses have with each other and with being located in Maplewood. Over the past few years, EEDD staff have worked to create several new programs and opportunities to further reach out to the Maplewood business community. The City is constantly reaching out to new and existing businesses, welcoming them to the community and gathering feedback on services provided in Maplewood. State of Maplewood Every January business, education and government leaders are invited to the annual State of Maplewood Luncheon. This event allows the community to collaborate on building a stronger Maplewood, hear about recent accomplishments and learn what's planned for the year ahead. In 2017, Mayor Nora Slawik addressed more than 100 attendees at what is becoming the City's signature yearly event. Business Outreach Events Maplewood Business Council Maplewood Business Council meetings focus on subjects that affect the business community specifically. Feedback is sought from these audiences to tailor our efforts to the business communities' needs. In another partnership with the Saint Paul Area Chamber of Commerce, EEDD staff began a new program in 2017 - the Maplewood Business Council. These more informal meetings are held quarterly, and allow members of the local business community to gather and discuss relevant issues. In 2017, topics focused on public safety, the Purple Line and the 2040 Comprehensive Plan. These meetings were held at the Maplewood Mall, but will be moving to the Maplewood Community Center in 2018. Maplewood Achievement Awards The Maplewood Achievement Awards program was created to inspire, recognize and reward business achievements in terms of growth, environmental awareness and contributions to the community. The awards are presented annually during the State of Maplewood Luncheon. Community Engagement Breakfast Annually in October, EEDD hosts the Community Engagement Breakfast. The 2017 breakfast spotlighted the City's business engagement efforts this year and the update of the comprehensive plan. Looking Ahead to 2018 The City works with several local business and civic groups to welcome EEDD staff will continue to facilitate the mentioned programs and new businesses into the City. Above is a ribbon cutting at the new AT&T will be looking for additional opportunities to further and better store located at 3070 White Bear Avenue. engage with Maplewood's businesses. rq19 For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 2017 Actions and Activities Property maintenance codes exist to prevent blight, maintain a residential atmosphere, and promote safe and healthful neighborhoods. Code Enforcement responds to a number of issues relating to vehicles, long grass/weeds, junk and debris, exterior storage, exterior property maintenance, home occupations, lighting, signs and other code related issues. Code enforcement complaints and abatements have continued to decline over the past few years as the number of foreclosed and vacant properties has decreased. There has been a small increase in the number of code violations in the past years but most of those have been in response to smaller issues. We are no longer seeing the large full yard or abandoned home issues of the past. Since 2014, the Code Enforcement Division has been working closely with the Maplewood Police Department to foster a more united response to community issues. Many of these recent standard of living situations have come from reports sent by the police or Fire/EMS after they have responded to an emergency situation. This partnership has been very helpful in providing support to both the code enforcement team and the residents who may need some help with their current living situation. Code Enforcement staff believes that the number of violations will continue to stay stable in the next few years as most of the formerly vacant homes are now occupied and a large number of the previous problem properties have switched owners. Staff will continue to work to maintain a residential atmosphere, and promote safe, healthful neighborhoods. Most Frequent Violations in 2017 ILLEGAL LONG EXTERIOR GRASS JUNK STORAGE COMPLAINTS VEHICLES 20 Code Enforcemc Example of a Code Enforcement Issue An example of abandoned rubbish found in the City. This is a typical code complaint EEDD staff responds to and then works with property owners to resolve. 2017 Code Enforcement Violations 80 70 60 p 50 40 0 c 30 0 20 U 10 o`�o Foo'` o�apo m'`oo m000 r\o�z a°oo 'paoo �aoo �o� \ep, o`��ooaQa 0 tco`o\a Jo\Q ��a5 5 Type of Violation Maplewood Solid Waste Program The goal of the Maplewood solid waste program is to achieve a reduction in waste generated, to encourage the separation and recovery of materials and energy from waste, and ensure the protection of public health and promote livability in the City. Maplewood contracts with two hauling companies for curbside residential recycling and trash collection. The City's residential recycling is collected from all single and multi -family households by the City's recycling contractor, Tennis Sanitation. Tennis Sanitation has been the citywide residential hauler since 2011. Trash is collected from all single family households and some town homes and manufactured homes by Republic Services, the City's trash contractor. In September of 2017, the City Council approved to extend the contract for both trash and recycling services in Maplewood. The extended contracts both run until December 31, 2019. Looking Ahead to 2018 In the future, smaller growth is expected in recycling weights. Most of the Twin Cities Metro area has seen this trend in recent years as residents use less paper and companies switch to lighter plastics. We are seeing more items collected, but due to the lightweight nature of the material there is not a drastic increase in the amount of weights collected. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Waste Solid Waste Collection (Tons) 9000 8000 7000 6000 5000 4000 3000 2000 1000% 0 Recycling Trash Yardwaste 0 2013 0 2014 0 2015 ■ 2016 2017 Solid Waste Management Guide In 2014, the City began publishing a combined trash and recycling guide, instead of two separate guides. The guide is sent to all single family homes. In addition, the guide is also sent to town homes and manufactured homes that have yet to opt into the Maplewood trash plan. RESIDENTIAL TRASH SERVICE C1 'Leg RESIDENTIAL TRASH SERVICE PBplI � � ,.epjl 9R�mMltq R emus �E EaoEScraps[a Wnrt'p � .< .a , u...n. •me 1 ssta�rruv,�BC •'":,xmu+..�..mu m.mwamnmM �� �e�m�w�nuwm�� nw+orennewm.w 1 x.u.uunam IM21 For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 �J Sustainability Maplewood's 2017 Sustainability Report Greenhouse Gas Emissions Maplewood's annual sustainability report provides a vehicle for the City to report Sustainable On July 24, 2017, the City Council approved a Resolution in MAPLEWOOD Support of the Paris Agreement. The Cityjoins other U.S. cities in ��' the Climate Mayors Network in adopting and supporting the goals of the Paris Agreement. on accomplishments of multiple and often interlinked City goals, programs and projects. The report allows the City to be transparent and accountable to community members about their City's sustainability efforts. It also serves to educate and engage community members as partners in envisioning and building a more sustainable city. Minnesota GreenStep Cities Step 5 Award Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality -of -life goals. On June 15, 2017, Maplewood was one of only six cities in the state to be awarded the Step 5 GreenStep Cities award. The Resolution identifies the City's commitment to reducing greenhouse gas emissions. To ensure the City meets that commitment, a city wide and city operations baseline assessment was conducted in 2015, and will be updated yearly. The 2016 assessment update reflected an 11.81 percent city wide reduction and a 9.82 percent city operation reduction from the 2015 baseline. After reporting on sustainability best practice metrics, a city achieves Step 5 recognition when at least three of the eligible metrics are improved from the previous year. In 2017, Maplewood improved on 12 sustainability best practices. Most notably an increase in renewable energy purchases by the city of 856,290 kWh. Energize Maplewood! Results of the Energize Maplewood! programs implemented in 2015 through 2017 show that Maplewood exceeded MAPLEWOOD the original energy goal of incremental savings of 828,000 kWh and 45,250 therms of energy conservation prior to December 2016. 22 SolSmart Silver Designation In October 2017, Maplewood I received the Silver SolSmart a- designation, recognizing S O L S M A RT efforts the City has undertaken NATIONALLY DISTINGUISHED. LOCALLY POWERED. to create a solar friendly community including: allowing solar by -right and as an accessory use in all zoning districts; creating an online checklist detailing steps of our community's solar permitting process; and processing solar permits in ten days or less. Environmental Education Nature Center The Nature Center's mission is to enhance awareness and understanding of land, water, and wildlife resources and to empower the community to become stewards of the environment. The naturalists at the Maplewood Nature Center offer environmental education programming throughout the year. In 2017, the Nature Center continued its leadership in environmental education, completing its grant commitment to bring 800 school kids to Fish Creek to learn about pollinators. Environmental Newsletter —Seasons The City publishes a quarterly environmental newsletter called Seasons. Each quarter, Seasons focuses on important environmental topics designed to educate, inspire and promote sustainability city wide. The 2017 Seasons issues focused on the following: Winter — Wildlife; Spring — Comprehensive Planning; Summer — Energize Maplewood; Fall — Impaired Waters. Urban Agriculture In 2017, the ENR Commission completed an urban agriculture study to remove barriers and promote urban agriculture. This study will be presented to the Planning Commission and City Council in 2018. Community gardens and chicken permits are other noteworthy agriculture uses taking place in Maplewood. Community Gardens Harvest Gardens: First Evangelical Free Church manages 1,160 garden plots on a 16 -acre site located on the southwest corner of County Road C and Hazelwood Street. Rice Street Gardens: Galilee Lutheran Church serves as the fiscal agent and manages the 260 garden plots at 1958 Rice Street. l' The Rice Street Gardens have become an important resource and gathering place for the neighborhood. For the Permanent Record City Council Meeting Date: 02/12/2018 Agenda Item: G8, Attachment 1 Edgerton Community Garden: The City manages 46 garden plots at Edgerton Park. Chicken Permits In 2017, the City had 34 active chicken permits with 270 chickens approved. This is an example of a chicken coop and run that was built at a residential home in Maplewood. Green Team The Green Team is made up of a group of dedicated City staff who work on environmental and sustainability issues at a city operation level. In 2017, the Green Team focused on coordinated environmental education and outreach including public service announcements on recycling and organics, monthly articles in the Employee Connection Newsletter, City Hall Campus Clean Up, Wellness Committee/Green Team Trimester Challenge, Green Team Booth at the Employee Picnic, Green Team Booth at the Wellness and Benefits Fair, and the Recycle Your Holidays Reuse Center. The Green Team coordinates booths like the one pictured above to show the impacts of waste to employees at various City events. M23 ENVIRONMENTAL AND ECONOMIC DEVELOPMENT DEPARTMENT CITY OF MAPLEWOOD 1902 County Road B East Maplewood, Minnesota 55109 651-249-2300 www.maplewoodmn.gov/eedd G9 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Mike Funk, Assistant City Manager/HR Director DATE: February 7, 2018 SUBJECT: Approval of Severance Package for Part -Time Fire/EMS Employees Introduction The purpose of this report is to review severance package options for the part-time Fire/EMS employees. Background On Thursday, January 25, 2018 the City Council approved the plan to transition to a full-time Fire/EMS Department. As a result, the City of Maplewood will transition from a combination department that includes full-time and part-time staff and go to an entirely full-time staffing model. Through the recent negotiations, the City of Maplewood expressed the importance for the City to hire and retain as many existing Maplewood employees as possible. Staff is in the process of interviewing internal and external candidates for hiring potentially 6-8 full-time positions. There are currently 25 part-time staff. Nineteen of the employees are in the Fire Relief Association and six are in the PERA retirement plan. Of the 25, 7 of the part-time staff applied for the full-time positions. In addition, it may be necessary to hire some part-time staff back for an interim period of time until we are fully staffed to the new model. While it is possible that some will accept full-time employment with the City in the coming weeks, the current scenario is being used to calculate cost exposure. Budget Impact City Management has indicated the Fire/EMS staff will be given 2 options for severance: • Option 1: $1,000 per year of service. • Option 2: 1 year of salary based on a three year average. The combined total cost is approximately $378,000. Two options were given because staff with few years of service fair better with the 3 year average and the senior staff fair better with the $1,000 per year of service. Each employee will receive the option that provides them with the larger severance package. Council Packet Page Number 69 of 88 G9 In addition to the severance package being offered by the City, the nineteen members of the Fire Relief Association will receive a pension benefit defined by their association by-laws and state law. That benefit is valued at approximately 3.2 million, which is funded entirely by the assets in the Maplewood Fire Relief Association fund. The 6 part-time PERA members will receive PERA pension benefits allowed by state law. Recommendation Staff recommends the City Council approve the severance package as presented Attachments 1. Pension Option Spreadsheet Council Packet Page Number 70 of 88 G9, Attachment 1 Ot l0 n M O O 0 00 N M 00 N M Council Packet Page Number 71 of 88 r- O O O O O N O 0 0 0 0 M M M M O O N O M M O O 00 00 O O O O M M O O O O N r -I O O O O O O O O O O N M N 00 O 01 I� O O r -I 00 N w O O N r -I 00 r -I O O O O M N w M Q Ol O r -I 00 r- Ol r -I r -I 00 Lf1 r -I n O N Ol 00 lD n Ol Ol Ol -ti -ti M 111 r -I N r -I N N r -I r -I r -I r -I r -I N r -I r -I N r -I r -I r -I r -I 0J m L O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a o o 0 0 0 0 C 0 0 0 0 0 0 0 0 C 0 0 0 0 0 0 C 0 C 0 O L 01 O ::F 00 n r1 c I c I 00 r1 c I l0 l0 01 01 00 l0 ::F 01 r1 01 00 N O M i O 0J QJ i/1• 01 O �t 00 r� Irl r -I r -I 00 Ln r -I L.0 L.0 M M 00 L.0 M Irl M 00 N O p 0 J c -I N N N c -I c -I c -I c -I c -I c -I N c -I c -I c -I N u N N r -I 0) tx0 n n O 00 00 N M 00 00 n 111 111 M M O O N 111 M 111 111 M 00 00 fB N N M r, 61 N 00 ::1- Ol r, �t N ::1- 00 M 111 r -I r- 00 r- 00 Ol M M l0 L ri M M r -I c -I r -I N 00 r, r, 00 61 N O r, l0 00 110 r -I r -I r -I r, N N M dJ A cr O c I M c I cr r- O O Or-� r< O N 01 l0 l0 Ql Q1 r- cr M L.rl Qc -I c -I N c -I c -I c -I c -I N c -I c -I c -I c -I c -I L M M M f0 N O O -zl- 111 r, 00 M -Zi- 111 r -I 111 l0 01 O 01 O l0 �t 00 �t �t 00 M l0 +' G 00 00 01 M 01 L.0 �t M 01 M �t r- M �t 00 �t M r -I 111 r -I 111 00 01 r -I M ~ i M Ol 01 111 111 M 00 111 M M 111 n n N M 0) O 111 111 111 M L.0 n n R r - O M cr Mr- c I N N N rf rf 0 LA cr cr O M c I r - r - Mr< 01 O M � NMM M L.0 M N N M M M N N(.0 M 111 � 111 N N N N N NM r -I N � M L> -Nr, r -I M r -I r 111 M 00 M 00 0) 111 00 O 0) r, M -Zi- O r, 0) M ' M -zl- l0 -zl- -zl- N l0 N 01 00 r -I Ol 00 O N M r- 01 r -I O qt 0) r- L11 L.0 00 111 L.0 00 00 O r, r -I -zl- -zl- l0 N 00 l0 O O O qt r -I 111 M O l0 qt Ln 00 O 01 cr M c -I r, N c -I F r< 00 c -I O M 111 M r-� r- 00 Ol 01 O M Ln r -I N r -I r -I c -I c -I c -I N ri N ri ri r -I r -I r -I O N iM 111 O -ti- -zt 01 r, N oo 01 M r, oo ri � r, oo to 111 oo 01 Ma) O 01 M 111 O M M N 0) -zl- M N -zl- 00 O r -I r1 0 N O 111 00 r� r� r� r -I00 00 r� l0 l0 r, l0 M N0 111 r -I l0 r -I � M r -I 111 O � 111 Nr" ri M L.0 00 � f0 y� 00 O 01 O O 01 r< 01 O 01 r- 00 O N 111 01 ZF l0 O 00 r- O c -I -ze c -I N ri ri N ri ri ri ri r -I r -I r -I r -I O N L>- to oo O ri r, 111 O to oo r, 111 01 01 M 01 N -ti- M to to to -zt O O oo f0 00 O N Lr) -zl- O 00 O r� l0 l0 r� O M r -I r- r- r -I r- 01 00 01 L11 r- L11 00 00 l0 O qt O O 00 r- N l0 O l0 � 00 L11 O r -I r r-I 0) 0) MM N f0 LM 01 Ol F Ol Ol n r - O O 00 W r- 00 M O L11 N Ol r- 00 Ol LA LA F l0 P% c -I ri ri ri ri ri N ri N r -I r -I O N 00 Rt 00 r -I Rt 00 00 00 :1- Rt 00 00 Zt 00 00 00 r -I 00 r -I 00 Rt 00 Rt 00 00 Lq Oo Lq ri Oo Lq Lq� Oo Oq Lq Lq Oo Lq Lq Lq ri Lq n Lq Oo Lq Oo Lq Lq ri +�' rv1 Lf1 M 00 Lf) M M M Lf) 111 M M Lf1 M M M 00 M M Lf1ro Lf) M M Nc -I r-Ic-I c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I c -I ri r -I c -I c -I c -I c -I c -I c -I 2 0 O ri N M -zl- L11 L.0 r� 00 M O ri N M 111 Z c -I N M L11 l0 r� 00 M ri ri ri ri ri ri ri ri ri ri N N N N N N Ot l0 n M O O 0 00 N M 00 N M Council Packet Page Number 71 of 88 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 72 of 88 J1 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Andrea Sindt, City Clerk Deb Schmidt, Deputy Clerk DATE: February 12, 2018 SUBJECT: Consider Approval of Penalties for Alcohol Compliance Failures Introduction The Maplewood Police Department conducts alcohol compliance checks on all liquor license holders in the City at least once a year. In all instances on the accompanying list of businesses, an employee failed the compliance check by selling alcohol to an underage buyer. A criminal complaint was issued for the offense, which has been or will be prosecuted. Background Alcohol compliance checks have been regularly conducted since 2000. In the past, Council has opted not to establish strict guidelines for penalties, on the basis that some compliance failures are more egregious than others, and therefore may warrant stricter penalties. While the City does not have specified fines for alcohol compliance failures, past practice has been to adhere to the following guidelines for imposing penalties: $500 for the first offense, $1,000 for the second offense, $2000 for the third offense. In addition, and depending on the nature of the failure, suspension or possible revocation of the license may also be imposed. All businesses have been notified of the proposed civil penalty against them, and were notified that a representative from the business is required to attend the February 12, 2018 council meeting. Budaet Imaact None Recommendation Staff recommends the Council approve the proposed penalties as proposed by staff. Attachments 1. List of businesses with failed alcohol compliance checks Council Packet Page Number 73 of 88 BUSINESS NAME - ADDRESS COMPLIANCE COMPLIANCE FAILURE DATE J1, Attachment 1 STATUS STAFF RECOMMENDED FINE COUNCIL APPROVED FINE/ACTION CHIPOTLE MEXICAN GRILL #224- 2303 WHITE BEAR AVE ALCOHOL 11/18/2017 OPEN PROPOSED $500 FINE CHIPOTLE MEXICAN GRILL#1438- 3095 WHITE BEAR AVE ALCOHOL 11/18/2017 OPEN PROPOSED $500 FINE CROOKED PINT ALE HOUSE - 1734 ADOLPHUS ST ALCOHOL 11/18/2017 OPEN PROPOSED $500 FINE CUB FOODS #30244 (GROCERY STORE) - 100 COUNTY ROAD B W ALCOHOL 11/18/2017 OPEN PROPOSED $1000 FINE ALCOHOL 12/17/2015 COMPLETED PROPOSED $500 FINE GULDEN'S ROADHOUSE - 2999 MAPLEWOOD DRIVE ALCOHOL 11/18/2017 OPEN PRPOSED $500 FINE MAPLEWOOD WINE CELLAR - 1281 FROST AVE ALCOHOL 11/18/2017 OPEN PROPOSED $500 FINE OSAKA SUSHI & HIBACHI - 1900 COUNTY ROAD D E ALCOHOL 11/18/2017 OPEN PROPOSED $1000 FINE ALCOHOL 12/17/2015 COMPLETED PROPOSED $500 FINE SUPERAMERICA - 1750 WHITE BEAR AVE N ALCOHOL 11/18/2017 OPEN PROPOSED $500 FINE DATE6ounCll'F BC"Ket��age Number 74 of 88 03/14/2016 - APPROVED $500 FINE 03/14/2016 - APPROVED $500 FINE PAGE 1 OF 1 J2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, Public Works Director / City Engineer Jon Jarosch, Assistant City Engineer DATE: January 12, 2018 SUBJECT: Consider Approval of a Resolution Accepting Feasibility Study, Authorizing Preparation of Plans & Specifications, and Calling for Public Hearing, Londin-Highpoint Area Street Improvements, City Project 17-19 Introduction The feasibility study for the Londin-Highpoint Area Street Improvements, City Project 17-19, is complete and available in the office of the City Engineer. A copy was sent to all council members prior to the January 25th meeting. A copy will also be available in the council chambers during the meeting on Monday night. The study includes information on the proposed improvements, costs, and financing. It should be noted that the schedule displayed within the feasibility report and executive summary has been revised due to this item being carried over from the January 25th Council meeting. The revised schedule has been included in this report for reference. The City Council will consider accepting the feasibility study, authorizing the preparation of plans and specifications, and ordering a public hearing to be held on February 26, 2018. Background The Londin-Highpoint Area Street Improvements project, City Project 17-19 consists of the streets generally lying north of Mailand Road, east of McKnight Road, and south and west of Lower Afton Road. These streets are part of the City's work plan as a result of the adoption of the Gas Franchise Fee. The City Council ordered the preparation of the feasibility study for this project on August 23, 2017. The proposed project includes approximately 1.73 miles of streets which have an average pavement condition index (PCI) rating of 42 (on a scale of 1 to 100) according to the most recent street rating survey. These streets have continued to deteriorate over the years and are in need of rehabilitation. The existing streets have concrete curb and gutter along with a storm sewer system. The proposed project will be primarily focused on rehabilitation of the pavement utilizing methods such as full depth reclaiming or mill and overlaying. The aging and deteriorating condition of roads shown on the project location map presents an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. An informational packet was mailed to the residents on September 12, 2017 and contained information about the proposed pavement rehabilitation project and a letter inviting residents to a neighborhood meeting. Council Packet Page Number 75 of 88 J2 An informational neighborhood meeting was held November 14, 2017 at the Maplewood Community Center. Staff mailed out the meeting invitation to 340 property owners and approximately 30 residents attended the meeting. The meeting generally ran from 6:00 pm to 7:30 p.m. including a presentation, question and answer session, and one-on-one conversations. Items presented at the meeting included the public improvement process, an explanation of why the Londin-Highpoint Area was chosen for improvements, project scope, proposed assessments, and an estimated project timeline. During the neighborhood meeting staff asked residents to identify any concerns they had in regards to the proposed project. Overall, the general feeling at this meeting was that the improvements to the street are necessary. The residents did bring up concerns about current traffic speed and post project traffic speed along with questions about assessments. Additionally, some residents requested staff look at adding pedestrian improvements along Londin Lane. Discussion The existing public infrastructure for the streets in the project areas generally consists of a bituminous pavement section, concrete curb and gutter, storm sewer, sanitary sewer, and water utilities. The proposed project is focused primarily on fixing the condition of the bituminous pavement. Staff is recommending reclaiming the top 8 inches of the street section within the neighborhood. By reclaiming the top 8 inches of the street section, the crushed bituminous is blended with the underlying aggregate to form new base material to support the road. After the road has been reclaimed and excess material removed, the road base will be reshaped to provide adequate drainage. The new base material will be compacted, and a new bituminous pavement surface will be installed. The existing pavement on Londin Lane is 12 -inches thick, without a discernible aggregate base, which prevents the use of the reclamation process. As such, a 4 -inch depth mill and overlay is proposed on Londin Lane. This deeper mill and overlay, combined with the proposed use of a crack and moisture isolation membrane, should result in a longer lasting pavement section when compared to a traditional shallow depth mill and overlay. The proposed project also includes minor adjustments and repairs to the existing storm sewer, sanitary sewer, and water utilities. The feasibility study found that the proposed project is feasible, necessary, and cost effective from an engineering standpoint. If the study is accepted along with authorization for preparation of plans and specifications, then a Public Hearing will be scheduled for February 26, 2018. The Public Hearing is the meeting in which the residents have the opportunity to comment on the project. In order to proceed with the project a super majority vote is needed for ordering of the improvement after public testimony is received. The schedule for this project has been revised from those shown in the feasibility report and executive summary. The revised schedule is as follows. Receive feasibility study Order public hearing Authorize preparation of plans and specifications Public hearing Approve plans and specifications/Authorize advertisement for bids Bid date Assessment hearing Council Packet Page Number 76 of 88 2/12/2018 2/12/2018 2/12/2018 2/26/2018 3/12/2018 4/5/2018 4/23/2018 J2 Accept bids/award contract Begin construction Complete construction Assessments certified to Ramsey County Budget Impact The total estimated project cost is $1,001,409 and is outlined below: 4/23/2018 May 2018 September 2018 November 2018 ESTIMATED PROJECT COST SUMMARY FUNDING SOURCE PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS $ 885,030 88% STORM IMPROVEMENTS $ 28,882 3% SANITARY SEWER IMPROVMENTS $ 59,634 6% WATER SYSTEM IMPROVEMENTS $ 27,863 3% TOTAL ESTIMATED PROJECT COST: $1,001,409 100% The estimated costs includes 10% contingencies and 12% overhead, which includes geotechnical, legal, and fiscal expenses. The feasibility report provides a more detailed construction and project cost estimate. It is estimated that the engineering costs associated with designing and overseeing the construction of the improvements will total $120,000, or 12% above the total project cost. These costs will be financed directly through the General Fund, as opposed to being added to the project cost as was done in the past. Staff is proposing this method to reduce project costs and keep bonding levels to a minimum, thereby reducing City debt levels. The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Gas Franchise Fees, the Sanitary Sewer Fund, the Environmental Utility Fund and St. Paul W.A.C. funds. The following is a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $416,171 42% SPECIAL BENEFIT ASSESSMENT $468,859 47% ENVIRONMENTAL UTILITY FUND $28,882 3% SANITARY SEWER FUND $59,634 6% ST. PAUL W.A.C. FUND $27,863 3% TOTAL PROJECT FUNDING $1,001,409 1007 The estimated project costs and proposed project funding plan have been reviewed by the Finance Director. An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. This information will be available before the Council Packet Page Number 77 of 88 J2 public hearing. For the purposes of the feasibility report, the rates established in the City's Special Assessment Policy were utilized and represent the maximum assessment rates for this project. • Residential o Pavement Rehabilitation / Replacement Rate = $3,450/unit • Commercial / Multi -Family o Commercial /Multi -Family Special Benefit Assessment Rates= $69 Per Linear Foot It should be noted that the McKnight Townhomes are proposed to be assessed for'/2 of a unit for this project due to previously being assessed for'/2 a unit as part of the Pond-Dorland Area Street Improvements, City Project 16-12. There are a total of 341 assessable residential and multi -family parcels within the project area. An additional open house will be held for residents prior to the Public Hearing to help answer questions pertaining to assessments or proposed improvements and processes. Recommendation It is recommended that the City Council approve the attached Resolution Accepting the Feasibility Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for 7:00 p.m. on February 26, 2018 for the Londin-Highpoint Area Pavement Improvements, City Project 17-19. Attachments 1. Resolution 2. Project Map 3. Feasibility Executive Summary 4. Feasibility Report (separate attachment) Council Packet Page Number 78 of 88 J2, Attachment 1 RESOLUTION ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to a resolution of the council adopted August 23, 2017, a report has been prepared by the City Engineering Division with reference to the improvement of Londin-Highpoint Area Street Improvements, City Project 17-19, and this report was received by the council on February 12, 2018, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council will consider the Londin-Highpoint Area Street Improvements, City Project 17-19 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of $1,001,409. 2. The City Engineer or his designee is the designated engineer for this improvement project and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The Finance Director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $1,001,409.00 shall be established. The proposed financing plan is as follows: ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $416,171 42% SPECIAL BENEFIT ASSESSMENT $468,859 47% ENVIRONMENTAL UTILITY FUND $28,882 3% SANITARY SEWER FUND $59,634 6% ST. PAUL W.A.C. FUND $27,863 3% TOTAL PROJECT FUNDING $1,001,409 100% 4. A public hearing shall be held on such proposed improvement on the 26th day of February, 2018 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 12th day of February, 2018. Council Packet Page Number 79 of 88 CD z U 39 LOWER POND LONDIN MAI LAND KING C MailandJ/ TEAK- 00 Park WOOD n-11 3: J2, Attachment 2 GREE BPj�LE PARK EG�ONA� R qFT RAf C LN. Crestview Park 41� 1\M ST. I Vista Hills Park w TEAKWOOD DR. CT. o Q OAKRIDGE DR. __JC w o H I LLW00 D W z E n" n68 > 5 � PROPOSED STREET IMPROVEMENT O' DAY MARY LN • � LN ' AIA E Q 0' DAY >- � o CIR. 0 z 1. J Q:� 1. 2. Li 2. �- Cn Londin/Highpoint Area Street Improvements Project Location Map City Project 17-19 NO SCALE J2, Attachment 3 LONDIN-HIGHPOINT AREA STREET IMPROVEMENTS CITY PROJECT 17-19 EXECUTIVE SUMMARY Crestview Drive, Highpoint Curve, King Avenue, Londin Lane, Marnie Street, Pond Avenue Project Summary This feasibility report has been prepared for the Londin-Highpoint Area Street Improvements, City of Maplewood Project 17-19. The above referenced streets total approximately 1.7 miles in length. The proposed improvements include the following: 1) Full -depth reclamation of all project streets except Londin Lane. Sub -grade repairs in areas of failure as necessary to support the new street section. 2) 4 -inch depth mill and overlay on Londin Lane. 3) Removal and replacement of structurally deteriorated sections of concrete curb and gutter. 4) Replacement of outdated sanitary sewer castings. 5) Replacement of damaged storm sewer castings. 6) Replacement of pedestrian curb ramps as necessary. 7) Installation of new base and wear course pavement on project streets. Londin Lane would receive two new layers of pavement over the milled surface and moisture membrane. Project Cost The estimated total project cost is $1,001,409 and is outlined as follows: ESTIMATED PROJECT COST SUMMARY PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS $ 885,030 88% STORM IMPROVEMENTS $ 28,882 3% SANITARY SEWER IMPROVMENTS $ 59,634 6% WATER SYSTEM IMPROVEMENTS $ 27,863 3% TOTAL ESTIMATED PROJECT COST: $1,001,409 100% The estimated costs includes 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. Council Packet Page Number 81 of 88 J2, Attachment 3 Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Gas Franchise Fees, the Sanitary Sewer Fund, the Environmental Utility Fund and St. Paul W.A.C. funds. The table below displays a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $416,171 42% SPECIAL BENEFIT ASSESSMENT $468,859 47% ENVIRONMENTAL UTILITY FUND $28,882 3% SANITARY SEWER FUND $59,634 6% ST. PAUL W.A.C. FUND $27,863 3% TOTAL PROJECT FUNDING $1,001,409 100% Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 1/22/2018 Order public hearing 1/22/2018 Authorize preparation of plans and specifications 1/22/2018 Public hearing 2/12/2018 Approve plans and specifications/Authorize advertisement for bids 2/26/2018 Bid date 3/22/2018 Assessment hearing 4/9/2018 Accept bids/award contract 4/9/2018 Begin construction May 2018 Complete construction September 2018 Assessments certified to Ramsey County November 2018 Council Packet Page Number 82 of 88 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Maplewood Feasibility Report Londin-Highpoint Area Street Improvements Project 17-19 Crestview Drive, Highpoint Curve, King Avenue, Londin Lane, Marnie Street, Pond Avenue I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: J nathon E. Arosch, P.E. Date: 1/16/2018 License No. 49105 Document Prepared by: Jonathon E. Jarosch, P.E. TABLE OF CONTENTS CERTIFICATION ........... TABLE OF CONTENTS. EXECUTIVE SUMMARY 1.0 INTRODUCTION... 1.1 General ...................................................... 1.2 Resident Correspondence .......................... 2.0 EXISTING CONDITIONS ....................................... 2.1 Pavement Conditions ................................. 2.2 Geotechnical Summary .............................. 2.3 Existing Curb and Gutter ............................ 2.4 Existing Utility Summary ............................ 2.5 Resident Concerns .................................... 2.51 Traffic Concerns ........................... 2.52 Pedestrian Concerns .................... 2.53 Assessments ................................ 3.0 PROPOSED IMPROVEMENTS ............................. 3.1 Pavement Rehabilitation ............................ 3.2 Curb Replacement and Pedestrian Ramps 3.3 Utility Upgrades and Repairs ...................... 3.4 Resident Requested Improvements........... 4.0 MISCELLANEOUS PRIVATE UTILITIES .............. 5.0 EROSION CONTROL ............................................ 6.0 TRAFFIC CONTROL ............................................. 7.0 PROJECT COST ................................................... 8.0 COST RECOVERY ................................................ H For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 ................ i ............... .............. iv ...............1 ...............1 ...............1 ...............1 ...............1 ............... 5 ............... 5 ............... 5 ............... 5 ............... 5 ............... 6 ............... 6 ............... 6 ...............6 ............... 6 ............... 6 ............... 6 ............... 7 ............... 7 ............... 7 ............... 7 ............... 8 9.0 PROJECT SCHEDULE 10.0 CONCLUSIONS AND RECOMMENDATIONS APPENDIX A - EXHIBITS Exhibit 1: Project Location Map Exhibit 2: Geotechnical Summary Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Roll Exhibit 5: Preliminary Assessment Map ui For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 A 10 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LONDIN-HIGH POINT AREA STREET IMPROVEMENTS CITY PROJECT 17-19 EXECUTIVE SUMMARY Crestview Drive, Highpoint Curve, King Avenue, Londin Lane, Marnie Street, Pond Avenue Project Summary This feasibility report has been prepared for the Londin-Highpoint Area Street Improvements, City of Maplewood Project 17-19. The above referenced streets total approximately 1.7 miles in length. The proposed improvements include the following: 1) Full -depth reclamation of all project streets except Londin Lane. Sub -grade repairs in areas of failure as necessary to support the new street section. 2) 4 -inch depth mill and overlay on Londin Lane. 3) Removal and replacement of structurally deteriorated sections of concrete curb and gutter. 4) Replacement of outdated sanitary sewer castings. 5) Replacement of damaged storm sewer castings. 6) Replacement of pedestrian curb ramps as necessary. 7) Installation of new base and wear course pavement on project streets. Londin Lane would receive two new layers of pavement over the milled surface and moisture membrane. Project Cost The estimated total project cost is $1,001,409 and is outlined as follows: ESTIMATED PROJECT COST SUMMARY PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS $ 885,030 88% STORM IMPROVEMENTS $ 28,882 3% SANITARY SEWER IMPROVMENTS $ 59,634 6% WATER SYSTEM IMPROVEMENTS $ 27,863 3% TOTAL ESTIMATED PROJECT COST: $1,001,409 100% The estimated costs includes 10% contingencies and 12% overhead, which include geotechnical, legal, and fiscal expenses. 1V For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Proposed Financing The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Gas Franchise Fees, the Sanitary Sewer Fund, the Environmental Utility Fund and St. Paul W.A.C. funds. The table below displays a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $416,171 42% SPECIAL BENEFIT ASSESSMENT $468,859 47% ENVIRONMENTAL UTILITY FUND $28,882 3% SANITARY SEWER FUND $59,634 6% ST. PAUL W.A.C. FUND $27,863 3% TOTAL PROJECT FUNDING $1,001,409 100% Schedule The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 1/22/2018 Order public hearing 1/22/2018 Authorize preparation of plans and specifications 1/22/2018 Public hearing 2/12/2018 Approve plans and specifications/Authorize advertisement for bids 2/26/2018 Bid date 3/22/2018 Assessment hearing 4/9/2018 Accept bids/award contract 4/9/2018 Begin construction May 2018 Complete construction September 2018 Assessments certified to Ramsey County November 2018 V For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 FEASIBILITY REPORT LONDIN-HIGHPOINT AREA STREET IMPROVEMENTS CITY PROJECT 17-19 Crestview Drive, Highpoint Curve, King Avenue, Londin Lane, Marnie Street, Pond Avenue 1.0 INTRODUCTION 1.1 General The Londin-Highpoint Area Street Improvements project, City Project 17-19 consists of the streets shown on Exhibit 1 generally lying north of Mailand Road, east of McKnight Road, and south and west of Lower Afton Road. These streets are part of the City's work plan as a result of the adoption of the Gas Franchise Fee. The City Council ordered the preparation of the feasibility study for this project on August 23, 2017. The aging and deteriorating streets associated with this project present an ongoing maintenance problem for the City of Maplewood Street Department. The condition of the existing streets also represents a decreased level of service for the residents of Maplewood, with the City receiving numerous complaints from area residents about substandard street conditions. Of the infrastructure elements the city maintains (sanitary sewer, storm sewer, and streets) the bulk of the maintenance activities consist of patching the roadway and filling potholes. Maintenance staff have noted that a considerable amount of time and money is spent each spring repairing the streets within the proposed project area. This report will detail the existing condition of the pavement surface, provide geotechnical recommendations for potential pavement rehabilitation methods, discuss proposed improvements, detail resident correspondence, provide detailed project cost information and how these costs can be recovered, and provide conclusions and recommendations based on the details in this report. 1.2 Resident Correspondence The feasibility report was ordered at the August 23, 2017 city council meeting. A letter was mailed to the residents on September 12, 2017 to provide information on the council's action and to notify them that preliminary engineering and site reviews would begin along the project streets. An informational neighborhood meeting was held November 14, 2017 at the Maplewood Community Center. Staff mailed out the invitation to approximately 340 property owners and approximately 30 residents attended. The meeting generally ran from 6:00 pm to 7:30 pm including a presentation, question and answer session, and one-on-one conversations. Items presented at this meeting included the public improvement process, an explanation of why these streets were chosen for improvements, project scope, proposed assessments, franchise fee implementation background, and an estimated project timeline. N Elm *1146-191 i[r] role] i19l1111101 iK 2.1 Pavement Condition The streets associated with this project have a combined length of approximately 1.73 miles. The Pavement Condition Index (PCI) method was used to determine the condition of the existing roads. The PCI rating is based on a visual survey of the pavement and is a number between 0 and 100 indicating the condition of a roadway, with 0 being the worst possible pavement For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 condition and 100 being the best possible condition (i.e. a new road). The PCI method was developed by the United States Army Corps of Engineers and is widely used in transportation civil engineering. It is the City's general goal to have 75% of City maintained streets at a rating of 70 or above. According to the pavement condition survey the streets have a weighted average PCI rating of 42. A summary of the streets and their corresponding PCI ratings are shown below in Table A. The images on the following pages display the level of pavement deterioration on the project streets. Common failures on the project streets include raveling of the pavement, transverse and edge cracking, patching, fatigue (alligator) cracking and rutting of the wheel paths. The pictures provide a fair representation of the current conditions of the project streets. 2 TABLE A Londin-Highpoint Area Street Improvements Table A: Pavement Condition Index STREET FROM / TO Miles PCI Crestview Drive Mailand Road to King Avenue 0.08 52 Crestview Drive King Avenue to Pond Avenue 0.05 36 Crestview Drive Pond Avenue to Hi h oint Curve 0.12 28 Crestview Drive Hi h oint Curve to Londin Lane 0.03 46 Highpoint Curve Mailand Road to King Avenue 0.06 33 Hi h oint Curve King Avenue to Crestview Drive 0.29 30 King Avenue Crestview Drive to Marnie Street 0.13 43 King Avenue Marnie Street to Hi h oint Curve 0.04 23 Londin Lane McKnight Road to Parkview Lane 0.08 75 Londin Lane Parkview Lane to Dorland Road 0.10 72 Londin Lane Dorland Road to Parkview Lane 0.05 58 Londin Lane Parkview Lane to Crestview Drive 0.13 69 Londin Lane Crestview Drive to Sterling Street 0.26 43 Londin Lane Sterling Street to Lower Afton Road 0.08 36 Marnie Street King Avenue to Pond Avenue 0.10 16 Pond Avenue Crestview Drive to Marnie Street 0.13 33 TOTAL LENGTH (MILES) = 1.73 WEIGHTED AVERAGE PCI = 42 The images on the following pages display the level of pavement deterioration on the project streets. Common failures on the project streets include raveling of the pavement, transverse and edge cracking, patching, fatigue (alligator) cracking and rutting of the wheel paths. The pictures provide a fair representation of the current conditions of the project streets. 2 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Londin Lane Highpoint Curve For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Crestview Drive King Street For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 2.2 Geotechnical Summary The City of Maplewood consulted Braun Intertec Corporation to perform a geotechnical evaluation of the project streets to determine potential pavement maintenance or rehabilitation methods. Braun Intertec recommended and performed visual evaluation, pavement coring, and hand auger borings of the project streets to determine the thickness of the pavement and aggregate base layer below. The results for both areas were summarized in a report provided to the City (Exhibit 2). Excluding Londin Lane, the existing roads within the project area consist, on average, of approximately 4 inches of pavement over 7 inches of aggregate base material. Londin Lane appears to have been constructed as a `full -depth' pavement, with no discernible aggregate base beneath the pavement. Londin Lane has an average pavement thickness of approximately 12 inches. The report notes surface distresses including patching, longitudinal and transverse cracking, fatigue cracking, and widespread pavement breakup with potholes. Many of the pavement cores showed signs of pitting of the bituminous material, especially those within the neighborhood streets. This condition is known as "stripping", which is the deterioration of the bond between the asphalt and aggregate due to the presence of moisture. This pavement stripping is evident at both the top and bottom of the pavement section. Due to the widespread and often severe distresses found in the project area, reclamation or full depth mill and overlay is recommended by Braun Intertec for the rehabilitation of the neighborhood streets. Since Londin Lane was built as a full -depth pavement, without the inclusion of an aggregate base, reclamation along Londin Lane is not an option. Braun Intertec is recommending a partial depth mill and overlay, along with additional measures to reduce reflective cracking and water intrusion into the pavement section. 2.3 Existing Curb and Gutter Existing concrete curb and gutter is present on all of the project streets. Overall the curb and gutter is in good condition with approximately 15% of the curb structurally damaged to the extent that it should be replaced. 2.4 Existing Utility Summary Sanitary sewer, storm sewer, and water main are present beneath the project streets. These utilities were generally installed in the 1970's and 1980's. No major issues with the utility systems have been noted to date. Deficiencies noted include the deterioration of manhole and catch - basin rings, outdated sanitary sewer castings and damaged storm sewer castings. 2.5 Resident Concerns During the neighborhood meeting held on November 14, 2017 staff asked residents to identify any concerns they had in regards to the proposed project. Overall, the general feeling at this meeting was that the improvements to the street are necessary. There were some concerns noted, as listed in the following sections. 2.51 Traffic Concerns Some residents raised concerns about speeding on their streets, particularly along Londin Lane. They were especially concerned that with a new pavement surface these problems would only get worse. For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 2.52 Pedestrian Concerns Some residents requested that the City consider some sort of accommodations for pedestrians along Londin Lane. Recognizing that this project is aimed at replacing the failing pavement section, some residents suggested that the street could be re -striped to provide better accommodations for pedestrians and bicyclists. 2.53 Assessments Staff fielded a number of questions related to assessments at the neighborhood meeting, as well as via phone and email correspondence. These questions focused mostly on who was being assessed and how much the assessment would be. 3.0 PROPOSED IMPROVEMENTS 3.1 Pavement Rehabilitation Excluding Londin Lane, Staff is recommending reclaiming the top 8 inches of the street section, including the bituminous pavement and the aggregate base material below. Reclamation is a process in which the existing pavement is ground up and mixed with the underlying aggregate to form new base material to support the road. After the road has been reclaimed, excess material will be removed, the road will be reshaped to provide adequate drainage, the new reclaimed base material will be compacted, and 3.5 inches of new bituminous pavement will be installed. Staff is recommending a 4 inch depth mill and overlay along Londin Lane. After the road has been milled, it is recommended that a crack isolation membrane be utilized to minimize reflective cracking and water intrusion into the pavement section. It is then recommended that 4 inches of new bituminous pavement be installed. The combination of a deeper mill and overlay, along with the installation of a crack isolation membrane, should result in a longer -lasting pavement section when compared to a traditional shallow depth mill and overlay. 3.2 Curb Replacement and Pedestrian Ramps It is recommended that structurally deficient portions of concrete curb and gutter on the project streets be removed and replaced prior to placement of the new bituminous pavement. This is recommended to protect the new pavement from future damage. Damaged sections of curb often result in standing water in the curb -line, which risks further damage to the road section. It is estimated that 15% of the existing curb will need to be replaced on the majority of the project streets. During the design phase of the project, staff will review any pedestrian curb ramps present on the project streets and evaluate the need for replacement based on current ADA requirements. 3.3 Utility Upgrades and Repairs The goal of this project is to rehabilitate the pavement surface and therefore does not include any major utility upgrades or repairs. Utility upgrades associated with this project would include the replacement of outdated sanitary sewer castings, the replacement of deteriorated storm sewer rings and castings, and the adjustment of all castings to match the new pavement surface elevation. 3.4 Resident Requested Improvements As the intent of this project is to rehabilitate the pavement surface, the ability to address the traffic concerns presented by residents at the neighborhood meetings through engineering 6 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 design is limited. Engineering staff will coordinate with the Police Department on options to address any areas of concern identified during the design phase and after the project has been completed. Likewise, changes to the existing pavement markings along Londin Lane will be evaluated during the design phase to better accommodate pedestrians and bicyclists in the project area. 4.0 MISCELLANEOUS PRIVATE UTILITIES Private utility companies will be notified of the proposed improvements by city staff to ensure that they have any upgrades to their facilities completed prior to the improvement of the project streets. Meetings will be held with all utility providers in the project area after the design process begins in order to plan for utility relocation or upgrades as needed. 5.0 EROSION CONTROL As part of the project plans and specifications, staff is required to prepare a storm water pollution prevention plan (SWPPP) for the purposes of enforcing erosion and sediment control rules. The SWPPP will include erosion and sediment control methods that will be implemented throughout the project. The SWPPP will be created during the design phase of this project. Any disturbed soils would be hydro -seeded after grading is completed. The City, in coordination with the watershed district, will closely monitor all erosion and sediment control measures throughout the construction process. The selected contractor will be required to install all preventative measures and maintain them as required by the City, watershed district, MPCA, and other regulatory agencies. 6.0 TRAFFIC CONTROL A construction project of this magnitude will result in some minor inconvenience and disruption to the motorists utilizing these streets. Signage will be installed during construction to guide motorists through the construction site. The project will generally maintain access to adjacent properties and will be constructed under thru-traffic conditions. Staff will coordinate with property owners to make sure that necessary access disruptions are kept to a minimum. Emergency access for vehicles will be available throughout the project. During short periods of time, however, some segments of the project may not be passable while certain work is being executed. In these instances, access would be available from another direction. Streets would always be reopened at the end of the day. An alternate route for the emergency vehicles will be determined for short periods of time when access may be blocked due to construction. 7.0 PROJECT COST The total estimated project cost is $1,001,409 and is outlined below: ESTIMATED PROJECT COST SUMMARY PROPOSED IMPROVEMENTS TOTAL AMOUNT % OF TOTAL STREET IMPROVEMENTS $ 885,030 88% STORM IMPROVEMENTS $ 28,882 3% SANITARY SEWER IMPROVMENTS $ 59,634 6% WATER SYSTEM IMPROVEMENTS $ 27,863 3% TOTAL ESTIMATED PROJECT COST: $1,001,409 100% For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 The estimated costs includes 10% contingencies and 12% overhead, which includes geotechnical, legal, and fiscal expenses. Exhibit 3 provides a more detailed construction and project cost estimate. It is estimated that the engineering costs associated with designing and overseeing the construction of the improvements will total $120,000, or 12% above the total project cost. These costs will be financed directly through the General Fund, as opposed to being added to the project cost as was done in the past. Staff is proposing this method to reduce project costs and keep bonding levels to a minimum, thereby reducing City debt levels. 8.0 COST RECOVERY An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties within the neighborhood project area. This information will ultimately be utilized to set the special benefit assessment amounts for the project area. For the purposes of this report, the rates established in the City's Special assessment policy were utilized. There are a total of 341 assessable residential and multi -family parcels within the project area. Exhibit 4 details the preliminary assessment roll. Exhibits 5 shows the properties proposed to be assessed as part of this project on a map. Based on the City of Maplewood's Pavement Management Policy, parcels are assessed on an equal "unit" basis. The City's current residential unit assessment rate for a pavement rehabilitation project is $3,450. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the benefit received by the property from the improvement. Therefore, the final special benefit assessment amounts will be established after reviewing the appraisal report. For the purposes of this report and establishing a project financing plan, the preliminary assessment rates are as follows. • Residential o Pavement Rehabilitation / Replacement Rate = $3,450/unit • Commercial/ Multi -Family o Commercial /Multi -Family Special Benefit Assessment Rates = $69 Per Front - Foot It should be noted that the McKnight Townhomes are proposed to be assessed for'h of a unit for this project due to previously being assessed for 'h a unit as part of the Pond-Dorland Area Street Improvements, City Project 16-12. The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, Gas Franchise Fees, the Sanitary Sewer Fund, the Environmental Utility Fund and St. Paul W.A.C. funds. The following is a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT GAS FRANCHISE FEE FUND $416,171 42% SPECIAL BENEFIT ASSESSMENT $468,859 47% ENVIRONMENTAL UTILITY FUND $28,882 3% SANITARY SEWER FUND $59,634 6% ST. PAUL W.A.C. FUND $27,863 3% TOTAL PROJECT FUNDING $1,001,409 100% For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 9.0 PROJECT SCHEDULE The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 1/22/2018 Order public hearing 1/22/2018 Authorize preparation of plans and specifications 1/22/2018 Public hearing 2/12/2018 Approve plans and specifications/Authorize advertisement for bids 2/26/2018 Bid date 3/22/2018 Assessment hearing 4/9/2018 Accept bids/award contract 4/9/2018 Begin construction May 2018 Complete construction September 2018 Assessments certified to Ramsey County November 2018 10.0 CONCLUSIONS AND RECOMMENDATION Based upon the analysis completed as part of this report, the proposed Londin-Highpoint Area Street Improvements, City Project 17-19, is feasible, necessary, and cost effective from an engineering stand point. The proposed improvements are necessary to maintain the City's infrastructure. It is therefore recommended that: 1. If the City Council deems the project feasible, a public hearing should be held as soon as possible. 2. The proposed improvements should be constructed as outlined in this report. 3. The cost of the improvements will be recovered through assessments to the benefiting properties, along with enterprise utility funds and gas franchise fee contributions as outlined in this report. For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 APPENDIX A EXHIBITS 10 0 z U For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 �U EXHIBIT REEK B AJ UE c PARK G��NPL RE 39 LOWER RAt CC LONDIN LN. , Crestview =nPork POND J\� w_1N1-11 PO = U c� MAI LAN DI KING--rST. Vista Hills Park Li TEAKWOOD DR. CT. o Q OAKRIDGE DR. J 3 w o HILLWOOD w z n68 > � PROPOSED STREET IMPROVEMENT 0> DAY MARY LN ' E < 0' DAY Q CIR. o O z 1. J 1 2. w 2 I— . Londin/Highpoint Area Street Improvements Project Location Map City Project 17-19 NO SCALE OO Mailand C) TEAK- Q Park WOOD � Vista Hills Park Li TEAKWOOD DR. CT. o Q OAKRIDGE DR. J 3 w o HILLWOOD w z n68 > � PROPOSED STREET IMPROVEMENT 0> DAY MARY LN ' E < 0' DAY Q CIR. o O z 1. J 1 2. w 2 I— . Londin/Highpoint Area Street Improvements Project Location Map City Project 17-19 NO SCALE EXHIBIT 2 BRAUN INTERTEC The Science You Build 4n. September 14, 2017 Steven Love, PE City of Maplewood 1830 County Road B E Maplewood, MN 55109 Re: Pavement Evaluations Londin/Highpoint Area Street Improvements Maplewood, Minnesota Dear Mr. Love: For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Braun Intertec Corporation 11001 Hampshire Avenue S Minneapolis, MN 55438 Project B1505679 Phone: 952.995.2000 Fax: 952.995.2020 Web: braunintertec.com We are pleased to present the findings of our visual evaluation, coring and hand auger borings for streets within the Londin/Highpoint pavement maintenance area in Maplewood, Minnesota. The purpose of our evaluation was to perform the described services and provide general recommendations for potential pavement maintenance or rehabilitation (mill and overlay, reclamation). Background Information and Assumptions Construction documents, plans, maintenance histories, or other information pertaining to pavement age and as -built conditions were not available for our review. However, the City of Maplewood provided us with Pavement Condition Index (PCI) scores for each segment of street within the maintenance area. We selected core and hand auger locations based on our initial review of these pavement surface conditions. Streets within the Londin/Highpoint area are residential. We assume each will experience a maximum 50,000 equivalent single axle loads (ESALs) over a 20 -year design period. Pavement Surface Condition Assessment On July 7, 2015, we performed a qualitative visual survey of the condition of the bituminous pavement surface on streets within the Londin/Highpoint pavement maintenance area. Our general observations of conditions are described in the following section; recommendations for rehabilitation are included in the Repair Recommendations section below. We use the following qualitative descriptors for pavement surface condition based on ASTM D6433-07 (Standard Practice for Roads and Parking Lots Pavement Condition Index Surveys). ■ 86 to 100 (Good) ■ 71 to 85 (Satisfactory) ■ 56 to 70 (Fair) ■ 41 to 55 (Poor) ■ 26 to 40 (Very Poor) ■ 11 to 25 (Serious) ■ 0 to 10 (Failed) For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 2 Table 1. Pavement Surface Conditions Photo 1 shows distresses that are common throughout the Londin-Highpoint area, including substantial edge cracks and raveling with extensive patches for the resultant potholes and surface inconsistencies. BRAUN INTERTEC PCI Range Street Termini (Description) General Condition Notes McKnight Rd. to Londin Ln. 65 (Fair) --- Parkview Ln. Parkview Ln.to Londin Ln. Dorland Rd. 69 (Fair) Linear cracks, patches Dorland Rd. to Londin Ln. 58 (Fair) Raveling, linear cracks, patches Parkview Ln. Parkview Ln. to Londin Ln. 67 (Fair) Linear cracks, patches Crestview Dr. Londin Ln. Crestview Dr. to 46 (Poor) Patches, fatigue cracks Sterling St. Sterling St. to Londin Ln. 33 (Very Poor) Patches, linear cracks, potholes Lower Afton Rd. Mailand Rd. to Crestview Dr. 52 (Poor) Edge cracks, raveling, patches King Ave. Crestview Dr. King Ave. to 12 (Serious) Fatigue cracks, edge cracks, raveling, potholes Pond Ave. Crestview Dr. Pond Ave. to 26 (Very Poor) Block cracks, edge cracks, patches Highpoint Cv. Highpoint Cv. to Crestview Dr. 26 (Very Poor) --- Londin Ln. Highpoint Mailand Rd. to 14 (Serious) Curve King Ave. Patches, severe raveling, significant cracking Highpoint King Ave. to 41 (Poor) Curve Crestview Dr. King Ave. Crestview Dr. to 35 (Very Poor) Raveling, patches, potholes Marnie St. King Ave. Marnie St. to 20 (Serious) Patches, linear cracks, raveling Highpoint Cr. Pond Ave. Crestview Dr. to 25 (Very Poor) Linear cracks, edge cracks, patches Marnie St. Marnie St. King Ave. to 15 (Serious) Patches, potholes, fatigue cracks, edge cracks Pond Ave. Photo 1 shows distresses that are common throughout the Londin-Highpoint area, including substantial edge cracks and raveling with extensive patches for the resultant potholes and surface inconsistencies. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 3 Photo 1. Highpoint Curve, Area 12 (PCI = 41) Photo 2 shows conditions that were typical of Londin Lane in particular, where conditions were generally better than elsewhere in the improvement area. The main distresses are linear cracks that have been patched, with some edge cracks and potholes. There are some signs of raveling or material degradation that were partially obscured by the pavement surface treatment. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project B1505679 September 14, 2017 Page 4 Photo 2. Londin Lane, Area 5 (PCI = 46) Photos taken throughout the Londin/Highpoint area can be found attached to this report. Cores and Hand Augers Following our pavement condition evaluation and the selection of 17 exploration locations, our crew performed a limited subsurface investigation by extracting cores of the bituminous pavement and performed hand auger borings into the subgrade soils. The bituminous cores were assessed for material condition and measured for thickness. Below the bituminous layer, we penetrated the aggregate base layer with a hand auger probe to the top of the apparent subgrade soils. Locations of the cores and hand auger probes are shown in Figure 1. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project B1505679 September 14, 2017 Page 5 Figure 1. Core and Hand Auger Boring Locations (Map from Google Earth) Table 2 provides core location with street name, thickness information of the bituminous pavements and apparent aggregate base, reported PCI value, and general condition notes. Within the Londin/Highpoint area, bituminous thickness averaged of approximately 6 1/2 while total pavement material thickness (bituminous plus aggregate base) averaged about 12 inches. When Londin Lane is excluded, which appeared to have full -depth bituminous pavement (without aggregate base), the average bituminous thickness becomes just over 4 inches. In several cores we observed pitting of the bituminous materials as noted in Table 2. This condition is known as "stripping," which is the deterioration of the asphalt/aggregate bond in a bituminous pavement due to the presence of moisture. By definition, stripping typically begins at the bottom of the bituminous layer, where it may be in contact with saturated aggregate base or soil, and proceeds upward. Some low -severity stripping is common in bituminous pavements over time. Those that have stripped to moderate or severe degrees should typically not be considered candidates for rehabilitation methods where damaged portions of the pavement may be left in place, such as mill and overlay, as the diminished support could result in reduced pavement service life. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 81505679 September 14, 2017 Page 6 Table 2. Pavement and Aggregate Base Summary BRAUN INTERTEC Aggregate Bituminous Base Total Thickness Thickness Thickness Bituminous Core and Street Core # PCI Rating (inches) (inches)* (inches) Condition Notes 20-01 33 123/4 N/A 123/4 Debonding at core center 20-02 46 10 N/A 10 Debonding in two locations 20 -03 46 13 N/A 13 Scattered low - severity stripping Londin Ln. Debonding near core 20-04 67 11 N/A 11 bottom; stripping at interface Debonding near core 20-05 58 111/4 N/A 111/4 bottom; good condition 20-06 69 13 N/A 13 Good condition 20-07 41 4 8 1/2 121/2 Good condition Debonding; high - severity stripping at 20-08 41 4 9 13 interface, low- Highpoint Cv. severity stripping elsewhere 20-09 41 5 9 14 Good condition Low -severity 20-10 14 4 1/2 8 1/2 13 stripping throughout core 20-11 20 5 8 1/2 13 1/2 Good condition King St. Areas of low- and 20-12 35 43/4 83/4 13 1/2 moderate -severity stripping 20-13 12 3 2 1/2 5 1/2 Poor recovery; high - severity stripping Moderate -severity Crestview Dr. 20-14 26 3 1/2 5 1/2 9 stripping throughout core Low -severity 20-15 26 33/4 113/4 15 1/2 stripping throughout core Poor recovery; high - Marnie St. 20-16 15 4 4 8 severity stripping BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 7 *"Aggregate base" does not imply conformance of the materials to a particular gradation or specification. Varying degrees of stripping in the bituminous cores are illustrated in Photos 3 through 5 below. Photo 3. Core 20-07 (good condition) -a Aggregate a= N Bituminous Base Total A` Thickness Thickness Thickness Bituminous Core and Street Core # PCI Rating (inches) (inches)* (inches) Condition Notes Pond Ave. 20-17 25 4 1/2 3 7 1/2 Some low -severity Irri N stripping *"Aggregate base" does not imply conformance of the materials to a particular gradation or specification. Varying degrees of stripping in the bituminous cores are illustrated in Photos 3 through 5 below. Photo 3. Core 20-07 (good condition) -a o° a= N A` - a e m �N N~ Irri N U 4� 8 • , 1 BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 8 v p 6 N— a L m m— �............. i Photo 4. Core 20-12 (various degrees of stripping throughout core) Photo 5. Core 20-16 (poor recovery, high -severity stripping) The subgrade soils penetrated by our hand auger borings in the Londin/Highpoint area included poorly graded sand with silt, silty sand, clayey sand and sandy lean clay in similar proportions. Detailed logs of the hand auger borings are attached to this letter. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 9 Discussion and Repair Recommendations The PCI data provided by the City, coupled with our qualitative visual assessment of the pavement surfaces, indicates surface conditions ranging from Serious to Fair within the Londin/Highpoint project area. Raveling and potholes, repaired by numerous patches, were very common distresses; block and fatigue cracks, edge cracks and severe linear cracks were also present. The pavement cores exhibited a variety of conditions, with some showing severe stripping, debonding, and other signs of material failure such as in shown in Table 5. Our discussion of the viability of various repair options in light of the gathered data is presented below. Mill and Overlay (Partial -Depth) Due to the advanced nature of distress on most of the streets in the Londin/Highland area, partial -depth mill and overlay does not appear to be a viable option for pavement repair. The numerous cracks will quickly reflect through to the surface and significantly reduce the expected life of the overlay. The often poor state of the bituminous materials will also make construction difficult and provide little structural support for the overlay layer. We therefore recommend considering more comprehensive repairs for the Londin/Highpoint area as discussed below. An exception is Londin Lane, particularly the portion west of Crestview Drive, where the substantial bituminous thickness and relatively good surface and material conditions make mill and overlay a more attractive alternative. Although reflective cracking will still occur, there will be cost savings due to the limited excavation and grading. Total service life of a partial -depth mill and overlay can vary significantly and will typically range from 8 to 15 years, depending on the condition of the underlying pavement. Mill and Overlay (Full -Depth) An intermediate alternative to partial -depth mill and overlay and deeper repairs such as reclamation or reconstruction is to mill the damaged and cracked bituminous layer to full depth. This alternative should be performed only in areas where there is at least 6 inches of existing aggregate base as indicated by previous plans or established through site exploration (such as our hand auger borings). This would exclude portions of Crestview Drive (thin pavement), Marnie Street (thin pavement), Pond Avenue (thin pavement) and Londin Lane (no apparent aggregate base). A somewhat reduced service life should be expected relative to repair options that include significant rework of the subgrade, such as reconstruction. Reclamation The total pavement thickness (bituminous and aggregate base) encountered in our hand auger borings in the Londin/Highland area measured between 5 1/2 and 15 1/2 inches. The lowest total thicknesses were measured on Crestview Drive, Marnie Street and Pond Avenue, where the thin areas were between 5 1/2 and 9 inches thick. The apparent aggregate base in these areas was underlain by either clayey sand or silty sand. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project B1505679 September 14, 2017 Page 10 No aggregate base could be discerned on Londin Lane, which appears to have been placed as a "full -depth" or "deep -strength" bituminous pavement. The lack of aggregate base will make reclamation difficult and is not recommended. If reclamation is performed, we recommend a reclaim depth of 8 inches in order to avoid penetrating subgrade soils. Where the total pavement section is thinner, other options must be considered. If the thickness appears to be much greater, the contractor may be able to increase this depth to obtain additional materials. The established street geometry and urban sections will limit the raises in grade that can be accommodated, and we assume no changes in grade will be incorporated into the rehabilitated sections. We also understand the intention of the City is to leave the reclaimed material in place and remove it as needed to place the bituminous section. Although this approach will limit the amount of material reuse, it should still result in initial cost savings by reducing grading and removal activities. We recommend the following minimum section assuming minimum 8 -inch reclamation: ■ 4 inches SPWEA240C or SPWEB240C ■ 4 inches reclaimed aggregate base There will be some limitations to a reclamation. Damaged pavements with widespread fatigue cracking may not be properly pulverized by the initial reclamation process and could need several passes before a desirable and consistent aggregate is produced. Additionally, severely stripped pavements will be susceptible to moisture and can continue to deteriorate, reducing overall structural support provided by the aggregate base layer. A reduced pavement service life should be expected relative to processes that include widespread subgrade rework, such as reconstruction. The reduced total section thickness will also reduce pavement service life to some degree. Reconstruction Streets in the Londin/Highland area with lower PCI values should be expected to encounter areas that will require full -depth correction of the subgrade, which may require an alternative pavement section for constructability and long-term performance. If any streets are reconstructed for reasons related to geometry, utility requirements or other reasons, we recommend the following pavement thicknesses and materials based on an assumed subgrade R -value of 20. ■ 3 1/2 inches SPWEA240C or SPWEB240C ■ 8 inches Class 5 or reclaimed aggregate base Reconstruction will typically be in service approximately 20 years before requiring another major rehabilitation (such as a mill and overlay). The 20 -year design life will require diligent pavement maintenance to be completed. This includes yearly or bi-yearly applications of crack seal, including cracks that will likely reflect through any overlay areas within the first year of service; bi-yearly patching near BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 61505679 September 14, 2017 Page 11 catch basins (if needed) and cleaning of catch basin outlets; and performing surface treatments (seal coat) at maximum intervals of five to seven years. Pavement Drainage In order to reduce moisture- and frost -related damaged to the pavements, we recommend placing perforated drain tile at low points along curb and around catch basins. This drain tile should extend at least 8 inches below the bottom of the aggregate base layer, be bedded in highly permeable aggregate and wrapped in a filter sock. On reclaimed sections, drain tile can be trenched into such areas following reclamation and prior to paving if desired. Edge cracking and utility cover damage were both common drainage -related distresses and suggest the targeted placement of drain tile would improve overall pavement performance. Subgrade Proofroll Upon exposure of subgrade materials (or aggregate base, in the case of a full -depth bituminous removal or reclamation), we recommend performing a proofroll with a loaded tandem -axle dump truck to determine if there are areas that are soft, wet or weak and in need of removal or further correction. Areas of subgrade that rut or deflect more than 2 inches should be subcut at least one foot, recompacted and backfilled with aggregate base, granular material (MnDOT 3149.261) or other engineered material, depending on the test outcome. We recommend limiting deflection and rutting on the surface of aggregate base to 1 inch or less. BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 City of Maplewood Project 81505679 September 14, 2017 Page 12 General Remarks This report is for the exclusive use of the parties to which it has been addressed. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may not be appropriate for other parties or projects. In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. No warranty, express or implied, is made. We appreciate the opportunity to be of service to you for this pavement evaluation. If you have any questions about this letter, please contact Neil Lund at 952.995.2284. Sincerely, BRAUN INTERTEC CORPORATION Robert C. Malecha, EIT Staff Engineer Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under My�direct supervision and that I am a duly Lic�v�e*Eukbf� tapal Engineer underthe law the�$tate-t7Mint, CO Neil G. u PE Senior En eer�✓����� ►N 50 " License Number: 46212 ' i _ l " ` September 14, 2017 Attachments: Site Photos Hand Auger Boring Logs (20-01 through 20-17) Core Photos Descriptive Terminology of Soil BRAUN INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 i Photo #: 1 Project: 61505679 Subject: Crestview (1) Area 7 Location: Maplewood, MN Date: July 10. 2015 Photo #: 2 Subject: Crestview (2) Area 8 Location: Maplewood, MN Date: July 10, 2015 Project: 61505679 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 3 Project: 61505679 Subject: Crestview (3) Area 9 Location: Maplewood, MN Date: July 10. 2015 Photo #: 4 Project: 61505679 Subject: Crestview (4) Area 9 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 5 Project: 61505679 Subject: Highpoint Curve (1) Area 12 Location: Maplewood, MN Date: July 10. 2015 Photo #: 6 Project: 61505679 Subject: Highpoint Curve (2) Area 12 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 s V �« Photo #: 7 Project: 61505679 Subject: Highpoint Curve (3) Area 12 Location: Maplewood, MN Date: July 10. 2015 law T For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 9 Project: 61505679 Subject: Highpoint Curve (5) Area 12 Location: Maplewood, MN Date: Julv 10, 2015 Photo #: 10 Project: 61505679 Subject: Highpoint Curve (6) Area 12 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 11 Project: 61505679 Subject: Highpoint Curve (7) Area 12 Location: Maplewood, MN Date: Julv 10. 2015 r Photo #: 12 Project: 61505679 Subject: Highpoint Curve (8) Area 11 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 r f 1 ti - i 0 1• 1 Photo #: 17 Project: 61505679 Subject: King Ave (5) Area 13 Location: Maplewood, MN Date: July 10, 2015 y v �y Photo #: 18 Project: 61505679 Subject: Londin Ln (1) Area 6 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 0- 1 W-4 �44 Photo #: 19 Project: 61505679 Subject: Londin Ln (2) Area 6 Location: Maplewood, MN Date: July 10, 2015 ,H1,s 0�60g��o Photo #: 20 Project: 61505679 Subject: Londin Ln (3) Area 6 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 21 Project: 61505679 Subject: Londin Ln (4) Area 5 Location: Maplewood, MN Date: July 10, 2015 Photo #: 22 Project: 61505679 Subject: Londin Ln (5) Area 5 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 23 Project: 61505679 Subject: Londin Ln (6) Area 5 Location: Maplewood, MN Date: July 10. 2015 Photo #: 24 Project: 61505679 Subject: Londin Ln (7) Area 5 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 t� a+. Photo #: 25 Project: 61505679 Subject: Londin Ln (8) Area 4 Location: Maplewood, MN Date: July 10, 2015 Q�l(JOg��O� Photo #: 26 Project: 61505679 Subject: Londin Ln (9) Area 4 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 29 Project: 61505679 Subject: Londin Ln (12) Area 2 Location: Maplewood, MN Date: July 10, 2015 - t pop T/0912015 Photo #: 30 Project: 61505679 Subject: Marnie St (1) Area 16 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 ql� 4 "IAA Photo #: 31 Project: 61505679 Subject: Marnie St (2) Area 16 Location: Maplewood, MN Date: July 10, 2015 I S 3 Photo #: 32 Project: 61505679 Subject: Pond Ave (1) Area 15 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-01 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 12 3/4 inches bituminous pavement. PAV _ 1.1 CLAYEY SAND, trace of Gravel, grayish -brown, moist. 1.7 SC END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-01 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-02 Coring/Pavement Evaluation LOCATION: Londin/Highpoint Area. See attached Maplewood Gas Fee Projects 2016-2020 sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 0.8 PAV 10 inches bituminous pavement. SP- POORLY GRADED SAND with SILT, fine-grained, trace of SM Gravel, brown, moist. _ 2.5 END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-02 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-03 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 13 inches bituminous pavement. PAV _ 1.1 CLAYEY SAND, trace of Gravel, brown, moist. SC 2.1 END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-03 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-04 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 111 inches bituminous pavement. 0.9 PA _ 1.7 CL SANDY LEAN CLAY, grayish -brown, moist. 20 SM SILTY SAND, fine-grained, grayish -brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-04 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-05 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 11 1/4 inches bituminous pavement. 0.9 PAV _ SM SILTY SAND, fine-grained, trace of Gravel, brown, moist. — 2.2 END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-05 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-06 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) inches bituminous pavement. 1.11.6SILTY SAND, fine-grained, trace of Gravel, brown, moist. SANDY LEAN CLAY, grayish -brown, moist. JPAV13 END OF BORING. _ Boring then backfilled. B1505679 Braun Intertec Corporation 20-06 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-07 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 4 inches bituminous pavement. over 8 1/2 inches aggregate PAV 1.0 base. CL 7Boring SANDY LEAN CLAY, grayish -brown, moist. END OF BORING. then backfilled. B1505679 Braun Intertec Corporation 20-07 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-08 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 4 inches bituminous pavement over 9 inches aggregate base. PAV _ 1.1 SILTY SAND, fine-grained, brown, moist. SM 7Boring END OF BORING. then backfilled. B1505679 Braun Intertec Corporation 20-08 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-09 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 5 inches bituminous pavement over 9 inches aggregate base. PAV — 1.2 SILTY SAND, fine-grained, brown, moist. 1.8 SM — END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-09 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-10 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 4 1/2 inches bituminous pavement over 8 1/2 inches aggregate PAV _ 1.1 base. 1-4 SP- SM POORLY GRADED SAND with SILT, fine-grained, trace of Gravel, brown, moist. — END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-10 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-11 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 5 inches bituminous pavement over 8 1/2 inches aggregate PAV _ 1.1 base. SC CLAYEY SAND, grayish -brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-11 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-12 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 4 3/4 inches bituminous pavement over 8 3/4 inches aggregate PAV _ 1.1 base. CL SANDY LEAN CLAY, grayish -brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-12 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-13 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1--= 4 - Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) PAV 3 inches bituminous pavement over 2 1/2 inches aggregate 1.3 base. CL SANDY LEAN CLAY, grayish -brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-13 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-14 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 3 1/2 inches bituminous pavement over 5 1/2 inches aggregate base. 0.8 PAV SM SILTY SAND, fine-grained, brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-14 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-15 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 3 3/4 inches bituminous pavement over 11 1/4 inches aggregate PAV 1.3 base. 1-5 SC CLAYEY SAND, trace of Gravel, brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-15 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-16 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 0.7 PAV 4 inches bituminous pavement over 4 inches aggregate base. — 1.3 CL SANDY LEAN CLAY, brown, moist. END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-16 page 1 of 1 BRAUN' INTERTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 LOG OF BORING Braun Project B1505679 BORING: 20-17 Coring/Pavement Evaluation Maplewood Gas Fee Projects 2016-2020 LOCATION: Londin/Highpoint Area. See attached sketch. Various City Streets Maplewood, Minnesota DRILLER: J. Cook METHOD: Hand Auger DATE: 7/10/15 SCALE: 1" = 4' Depth feet Description of Materials BPF WL Tests or Notes 0.0 Symbol (Soil -ASTM D2488 or D2487, Rock-USACE EM1110-1-2908) 0.6 PAV4 1/2 inches bituminous pavement over 3 inches aggregate base. — SM SILTY SAND, fine-grained, brown, moist. 1.9 END OF BORING. Boring then backfilled. B1505679 Braun Intertec Corporation 20-17 page 1 of 1 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 c 'Y. i Photo Project: B1505• • • - • - 20-1 Londin Ln Area • •n: MaplewoodMNINTERTEL ■AAMN Date: • � I •1 ,# G - dilb -tea Photo Project: B1505• • • - • e20-2 Londin Ln Area • • .• - ••• W Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Ak A -, di •F Photo Project: B1505679 Subject:• 1Londin Ln Area 5 Location: Maplewood, MN �RaRYN Date: 1 2015 -.4 �a A {♦ W Photo •ject: B1505679 Subject:• 1Londin Ln Area 4 • • Maplewood, ■E�YN Date: 1 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 e a 1110 r f` A s Photo Project: B151 Subject: Core 1-5 Londin Ln Area Location: Maplewood, MN 1<RRYM Date: 1 2015 40*0 �- w ti Photo • Project: B151 Subject: Core 20-6 Londin Ln Area 2 • •n: MaplewoodMN ■RAyM Date: 1 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Photo #: 7 Project: B1505679 Subject: Core 20-7 Highpoint Curve Area 12 Location: Maplewood, MN Date: July 10, 2015 �a o` v _ A N A I— A` _ A m' A -N N` O' pis U 4. 4 Photo #: 7 Project: B1505679 Subject: Core 20-7 Highpoint Curve Area 12 Location: Maplewood, MN Date: July 10, 2015 Photo #: 8 Project: B1505679 Subject: Core 20-8 Highpoint Curve Area 12 Location: Maplewood, MN Date: July 10, 2015 m v Photo #: 8 Project: B1505679 Subject: Core 20-8 Highpoint Curve Area 12 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 m � _ Photo #: 9 Project: B1505679 Subject: Core 20-9 Highpoint Curve Area 12 Location: Maplewood, MN Date: July 10, 2015 Photo #: 10 Project: B1505679 Subject: Core 20-10 Highpoint Curve Area 11 Location: Maplewood, MN Date: July 10, 2015 m a-;. s N 4 L = 71 L L. Y, G1 p U_ Qom' m • a m Photo #: 10 Project: B1505679 Subject: Core 20-10 Highpoint Curve Area 11 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 .. i 3 .. 1, V lig' 1� P �' ■I i y mm • ••Project:• Subject: Core 20-11 King Ave Area 14 • •n: MaplewoodMNINTE4TEC s��nM Date: aL 1 �� `� _:•�' r ref i ���,JMi ,111E_ •n 1A �•��iP s IF eC II•�ee. 77'.s �:JAI Photo Project: B1505• • • - • - ♦ - Area 13 • • .• - ••• W Date: July 10, 2015 T For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 UI A— Photo #: 13 Project: B1505679 Subject: Core 20-13 Crestview Dr Area 8 Location: Maplewood, MN Date: July 10, 2015 Photo #: 14 Project: B1505679 Subject: Core 20-14 Crestview Dr Area 9 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 -a o- � A m a m� I r -o r Fly Photo #: 15 Project: B1505679 Subject: Core 20-15 Crestview Dr Area 9 Location: Maplewood, MN Date: July 10, 2015 Photo #: 16 Project: B1505679 Subject: Core 20-16 Marnie St Area 16 Location: Maplewood, MN Date: July 10, 2015 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 BRAUN I NTE RTEC For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 Descriptive Terminology of Soi Standard D 2487 Classification of Soils for Engineering Purpose: 41t� (Unified Soil Classification System) a. Based on the material passing the 3 -inch (75mm) sieve. b. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders or both" to group name. c. C, = Doo/Dio C, = (D30)z Djo x Doo d. If soil contains >_15% sand, add "with sand" to group name. e. Gravels with 5 to 12% fines require dual symbols: GW -GM well -graded gravel with silt GW -GC well -graded gravel with clay GP -GM poorly graded gravel with silt GP -GC poorly graded gravel with clay f. If fines classify as CL -ML, use dual symbol GC -GM or SC -SM. g. If fines are organic, add "with organic fines: to group name. h. If soil contains >_15% gravel, add "with gravel" to group name. i. Sand with 5 to 12% fines require dual symbols: SW -SM well -graded sand with silt SW -SC well -graded sand with clay SP -SM poorly graded sand with silt SP -SC poorly graded sand with clay j. IfAtterberg limits plot in hatched area, soil is a CL -ML, silty clay. k. If soil contains 10 to 29% plus No. 200, add "with sand" or "with gravel" whichever is predominant. I. If soil contains >_ 30% plus No. 200, predominantly sand, add "sandy" to group name. m. If soil contains >_ 30% plus No. 200, predominantly gravel, add "gravelly" to group name. n. PI >_ 4 and plots on or above "A" line. o. PI < 4 or plots below "A" line. p. PI plots on or above "A" lines. q. PI plots below"A" line. C -8 C: U M d 60 50 40 30 2D Criteria for Assigning Group Symbols and Soils Classification WD Grouo Names Using Laboratory Tests' Group MIMEME Natural moisture content, % SG LL Symbol Group Name n o Gravels Clean Gravels C >_ 4 and 1 S C c 31 GW Well -graded gravels m v More than 50% of Less than 5 %fines ` Cu< 4 and/or 1 > C,> 31 GP Poorly graded gravel d 0 ,c a 2 coarse fraction retained on Gravels with Fines Fines classify as ML or MH GM Silty ravel d'9 o No. 4 sieve More than 12% fines ° Fines classify as CL or CH GC Clayey ravel tl 0 M 4 N Sands Clean Sands C.>_ 6 and 1 < c :�. 3c SW Well -graded sand" z 50% or more of Less than 5% fines I C < a and/or 1 > CC> 3 SP Poorly graded sand " E o coarse fraction Sands with Fines Fines classify as ML or MH h+ SM Silt sand's" Y p o passes Fines classify as CL or CH SC Clayey sand 'oh E No. 4 sieve More than 12%' Q PI > 7 and plots on or above "A" line r CL Lean clayx l " Sills and Clays Inorganic PI < 4 or plots below "A" liner ML silt, l "' O m V)m Liquid limit less than 50 Organic Liquid limit - oven dried < 0 75 - OL Organic clay x l m n m o. N Liciuid limit - not dried OL Organic silt m o F, o N PI plots on of above "A" line CH Fat clay' th E & z Silts and clays Liquid limit Inorganic Pi plots below "A" line MH Elastic silt"' 5 LL o 50 or moreLiquid Organic limit - oven dried < 0.75 OH Organic clay ' a Liquid limit - not dried OHOrganic silt Highly Organic Soils Primarily organic matter, dark in color and organic odor PT Peat a. Based on the material passing the 3 -inch (75mm) sieve. b. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders or both" to group name. c. C, = Doo/Dio C, = (D30)z Djo x Doo d. If soil contains >_15% sand, add "with sand" to group name. e. Gravels with 5 to 12% fines require dual symbols: GW -GM well -graded gravel with silt GW -GC well -graded gravel with clay GP -GM poorly graded gravel with silt GP -GC poorly graded gravel with clay f. If fines classify as CL -ML, use dual symbol GC -GM or SC -SM. g. If fines are organic, add "with organic fines: to group name. h. If soil contains >_15% gravel, add "with gravel" to group name. i. Sand with 5 to 12% fines require dual symbols: SW -SM well -graded sand with silt SW -SC well -graded sand with clay SP -SM poorly graded sand with silt SP -SC poorly graded sand with clay j. IfAtterberg limits plot in hatched area, soil is a CL -ML, silty clay. k. If soil contains 10 to 29% plus No. 200, add "with sand" or "with gravel" whichever is predominant. I. If soil contains >_ 30% plus No. 200, predominantly sand, add "sandy" to group name. m. If soil contains >_ 30% plus No. 200, predominantly gravel, add "gravelly" to group name. n. PI >_ 4 and plots on or above "A" line. o. PI < 4 or plots below "A" line. p. PI plots on or above "A" lines. q. PI plots below"A" line. C -8 C: U M d 60 50 40 30 2D 10 7 4 00 10 16 20 30 40 50 60 70 80 so 100 110 Liquid Limit (LL) Laboratory Tests DD Dry density, pcf OC WD Wet density, pcg S MIMEME Natural moisture content, % SG LL Liquid limit, % C PL Plastic limits, % 0 PI Plasticity index, % 0.10MME P200 % passing 200 sieve qp "A" line Clay ...................... 1AFEMEN or about "A" line IM'. MENEM NEEM, NOME 10 7 4 00 10 16 20 30 40 50 60 70 80 so 100 110 Liquid Limit (LL) Laboratory Tests DD Dry density, pcf OC WD Wet density, pcg S MC Natural moisture content, % SG LL Liquid limit, % C PL Plastic limits, % 0 PI Plasticity index, % qu P200 % passing 200 sieve qp Organic content, % Percent of saturation, % Specific gravity Cohesion, psf Angle of internal friction Unconfined compressive strength, psf Pocket penetrometer strength, tsf Particle Size Identification Boulders ................. over 12" Cobbles ................. 3" to 12" Gravel Dense .................... Coarse ........... 3/4" to 3" Fine ................ No. 4 to 3/4" Sand Very stiff ................. Coarse ........... No. 4 to No. 10 Medium .......... No. 10 to No. 40 Fine ................ No. 40 to No. 200 Silt ......................... <No. 200, PI< 4 or below "A" line Clay ...................... <No. 200, PI > 4 and on or about "A" line Relative Density of Cohesionless Soils Very Loose ............. 0 to 4 BPF Loose ..................... 5 to 10 BPF Medium dense ....... 11 to 30 PPF Dense .................... 31 to 50 BPF Very dense ............. over 50 BPF Consistency of Cohesive Soils Very soft ................. 0 to 1 BPF Soft ........................ 2 to 3 BPF Rather soft ............. 4 to 5 BPF Medium .................. 6 to 8 BPF Rather stiff ............. 9 to 12 BPF Stiff ........................ 13 to 16 BPF Very stiff ................. 17 to 30 BPF Hard ....................... over 30 BPF Drilling Notes Standard penetration test borings were advanced by 3 1/4" or 6 1/4" ID hollow -stem augers, unless noted otherwise. Jetting water was used to clean out auger prior to sampling only where indicated on logs. All samples were taken with the standard 2" OD split -tube samples, except where noted. Power auger borings were advanced by 4" or 6" diameter continuous flight, solid -stern augers. Soil classifications and strata depths were inferred from disturbed samples augered to the surface, and are therefore, somewhat approximate. Hand auger borings were advanced manually with a 1 1/2" or 3 1/4" diameter auger and were limited to the depth from which the auger could be manually withdrawn. BPF: Numbers indicate blows per foot recorded in standard penetration test, also known as "N" value. The sampler was set 6" into undisturbed soil below the hollow -stem auger. Driving resistances were then counted for second and third 6" increments, and added to get BPF. Where they differed significantly, they are reported in the following form: 2/12 for the second and third 6" increments, respectively. WH: WH indicates the sampler penetrated soil under weight of hammer and rods alone; driving not required. WR: WR indicates the sampler penetrated soil under weight of rods alone; hammer weight, and driving not required. TW: TW indicates thin-walled (undisturbed) tube sample. Note: All tests were run in general accordance with applicable ASTM standards. Rei. 9/ EXHIBIT 3 Londin-High point Area Street Improvements Preliminary Cost Estimate CITY PROJECT NO. 17-19 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 STREET ITEMS 2021.501 MOBILIZATION LS TOTAL 1 $50,000.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.501 REMOVE CONCRETE CURB AND GUTTER Estimated $6.00 Unit EST. EST. Item Description Unit ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.511 SAW CONCRETE PAVEMENT (INCLUDES DRIVEWAYS AND WALKS) LF I Price Q, Y. COST STREET ITEMS 2021.501 MOBILIZATION LS $50,000.00 1 $50,000.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.501 REMOVE CONCRETE CURB AND GUTTER LF $6.00 1550 $9,300.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.505 REMOVE DRIVEWAY PAVEMENT SY $8.50 111 $944.44 ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.511 SAW CONCRETE PAVEMENT (INCLUDES DRIVEWAYS AND WALKS) LF $3.00 200 $600.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2105.507 SUBGRADE EXCAVATION, EV CY $24.00 292 $7,000.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2105.533 SALVAGE, STOCKPILE, INSTALL RECLAIM MATERIAL (12" DEPTH) SY$5.00 1036 $5,177.78 ...................................................................................................................................................................................................................................................................................................................................................................................... 2123.610 STREET SWEEPER WITH PICKUP BROOM HOUR $125.00 25 $3,125.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2130.501 WATER FOR DUST CONTROL M GAL $30.00 150 $4,500.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2232.501 BITUMINOUS PAVEMENT RECLAMATION (FULL DEPTH) SY $2.75 17500 $48,125.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2232.603 MILL BITUMINOUS SURFACE, 4" DEPTH SY $4.00 12800 $51,200.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2331.603 BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL LF$2.50 5846 $14,615.70 ...................................................................................................................................................................................................................................................................................................................................................................................... 2340.514 BITUMINOUS WEARING AND NON -WEARING COURSE TON $60.00 7436 $446,145.38 ...................................................................................................................................................................................................................................................................................................................................................................................... 2340.521 TYPE LV4 WEARING COURSE MIXTURE (L), 3 -INCH THICKFOR DWYS AND TRAILS SY $25.00 56 $1,388.89 ...................................................................................................................................................................................................................................................................................................................................................................................... CRACK ISOLATION MEMBRANE SY $2.00 12800 $25,600.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.25 1750 $3,937.50 ...................................................................................................................................................................................................................................................................................................................................................................................... 2531.501 CONCRETE C&G, DESIGN B612, B618, B624, RIBBON OR TRANSITION LF $23.00 1550 $35,650.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2531.507 6 -INCH CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL SY $55.00 56 $3,055.56 ...................................................................................................................................................................................................................................................................................................................................................................................... 2535.501 BITUMINOUS CURB (MACHINE PLACED -7INCH) LF $13.00 100 $1,300.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2563.601 TRAFFIC CONTROL LS $10,000.00 1 $10,000.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2573.502 EROSION CONTROL LOG (BIO -ROLL) LF $2.00 100 $200.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2573.601 EROSION CONTROL, CONTRACTOR'S PLAN LS $2,500.00 1 $2,500.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2574.525 LOAM TOPSOIL BORROW, SY (4" DEPTH) SY $5.50 517 $2,841.67 ............................................................................................................................................................................................................................................................................................................. 2575.508 COMM. FERT., ANALYSIS 10-10-10 FOR SEEDED AREAS LB ....................................... $3.50 32 $112.12 ............................................................................................................................................................................................................................................................................................................. 2575.561 HYDRAULIC SOIL STABILIZER, TYPE 8 - BONDED FIBER MATRIX SY ....................................... $5.00 517 $2,583.33 2575.608 .......................................................................................................................................................................................................................................................... TURF SEED MIXTURE LBS $6.00 32 $192.20 TOTAL = $727,206.91 STORM SEWER 2506.522 ADJUST CASTING OR FURNISH AND INSTALL NEW STORM SEWER CASTING EACH $750.00 15 $11,250.00 ................................................................................................................................................................................................................................................................................................................................................................................ 2506. XXX REPLACE DRAINAGE STRUCTURE EACH $2,500.00 1 $2,500.00 2573.530 .................. ................................................................................................................................................................................................................................................................................................. INLET PROTECTION EACH $150.00 50 $7,500.00 TOTAL= $21,250.00 SANITARY SEWER SYSTEM 2506.522 FURNISH & INSTALL OR ADJUST CASTING (SAN. SEWER MH IN BIT. OR C&G) EACH $1,000.00 39 $39,000.00 ...................................................................................................................................................................................................................................................................................................................................................................................... 2104.509 SALVAGE CASTING EACH $125.00 39 $4,875.00 TOTAL = $43,875.00 WATER SYSTEM 2504.602 ADJUST CURB STOP BOX EACH $200.00 5 $1,000.00 2504.602 ............................................................................................................................................................................................................................................................................................................................. ADJUST GATE VALVE EACH $450.00 40 $18,000.00 2506.521 ............. .. .. ................................................................................................................................................................................................................................................................................. FURNISH AND INSTALL CASTING ASSEMBLY, TYPE FORD COVER A-1 EACH $300.00 5 $1,500.00 I TOTAL = I $20,500.00 SUBTOTAL= $812,831.91 Subtotal: 1 $812,831.911 + 10% Contingencies: $81,283.19 Subtotal Estimated Construction Costs: $894,115.10 + Estimated Easement Costs: + 12.0% Geotechnical, Legal and Fiscal Expenses: $107,293.81 Total Estimated Project Costs: $1,001,408.91 EXHIBIT 4 Preliminary Assessment Roll Londin-Highpoint Area Street Improvements City Project 17-19 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 ParcellD SiteAddress Assessable Units Total Assessment 122822210005 2445 Londin Ln E Unit 101 1 $473.30 122822210006 2445 Londin Ln E Unit 102 1 $473.30 122822210007 2445 Londin Ln E Unit 103 1 $473.30 122822210008 2445 Londin Ln E Unit 104 1 $473.30 122822210009 2445 Londin Ln E Unit 105 1 $473.30 122822210010 2445 Londin Ln E Unit 106 1 $473.30 122822210011 2445 Londin Ln E Unit 107 1 $473.30 122822210012 2445 Londin Ln E Unit 108 1 $473.30 122822210013 2445 Londin Ln E Unit 109 1 $473.30 122822210014 2445 Londin Ln E Unit 110 1 $473.30 122822210015 2445 Londin Ln E Unit 111 1 $473.30 122822210016 2445 Londin Ln E Unit 112 1 $473.30 122822210017 2455 Londin Ln E Unit 113 1 $473.30 122822210018 2455 Londin Ln E Unit 114 1 $473.30 122822210019 2455 Londin Ln E Unit 115 1 $473.30 122822210020 2455 Londin Ln E Unit 116 1 $473.30 122822210021 2455 Londin Ln E Unit 117 1 $473.30 122822210022 2455 Londin Ln E Unit 118 1 $473.30 122822210023 2455 Londin Ln E Unit 119 1 $473.30 122822210024 2455 Londin Ln E Unit 120 1 $473.30 122822210025 2455 Londin Ln E Unit 121 1 $473.30 122822210026 2455 Londin Ln E Unit 122 1 $473.30 122822210027 2455 Londin Ln E Unit 123 1 $473.30 122822210028 2455 Londin Ln E Unit 124 1 $473.30 122822210029 2445 Londin Ln E Unit 201 1 $473.30 122822210030 2445 Londin Ln E Unit 202 1 $473.30 122822210031 2445 Londin Ln E Unit 203 1 $473.30 122822210032 2445 Londin Ln E Unit 204 1 $473.30 122822210033 2445 Londin Ln E Unit 205 1 $473.30 122822210034 2445 Londin Ln E Unit 206 1 $473.30 122822210035 2445 Londin Ln E Unit 207 1 $473.30 122822210036 2445 Londin Ln E Unit 208 1 $473.30 122822210037 2445 Londin Ln E Unit 209 1 $473.30 122822210038 2445 Londin Ln E Unit 210 1 $473.30 122822210039 2445 Londin Ln E Unit 211 1 $473.30 122822210040 2445 Londin Ln E Unit 212 1 $473.30 122822210041 2455 Londin Ln E Unit 213 1 $473.30 122822210042 2455 Londin Ln E Unit 214 1 $473.30 122822210043 2455 Londin Ln E Unit 215 1 $473.30 122822210044 12455 Londin Ln E Unit 216 1 $473.30 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822210045 2455 Londin Ln E Unit 217 1 $473.30 122822210046 2455 Londin Ln E Unit 218 1 $473.30 122822210047 2455 Londin Ln E Unit 219 1 $473.30 122822210048 2455 Londin Ln E Unit 220 1 $473.30 122822210049 2455 Londin Ln E Unit 221 1 $473.30 122822210050 2455 Londin Ln E Unit 222 1 $473.30 122822210051 2455 Londin Ln E Unit 223 1 $473.30 122822210052 2455 Londin Ln E Unit 224 1 $473.30 122822210053 2445 Londin Ln E Unit 301 1 $473.30 122822210054 2445 Londin Ln E Unit 302 1 $473.30 122822210055 2445 Londin Ln E Unit 303 1 $473.30 122822210056 2445 Londin Ln E Unit 304 1 $473.30 122822210057 2445 Londin Ln E Unit 305 1 $473.30 122822210058 2445 Londin Ln E Unit 306 1 $473.30 122822210059 2445 Londin Ln E Unit 307 1 $473.30 122822210060 2445 Londin Ln E Unit 308 1 $473.30 122822210061 2445 Londin Ln E Unit 309 1 $473.30 122822210062 2445 Londin Ln E Unit 310 1 $473.30 122822210063 2445 Londin Ln E Unit 311 1 $473.30 122822210064 2445 Londin Ln E Unit 312 1 $473.30 122822210065 2455 Londin Ln E Unit 313 1 $473.30 122822210066 2455 Londin Ln E Unit 314 1 $473.30 122822210067 2455 Londin Ln E Unit 315 1 $473.30 122822210068 2455 Londin Ln E Unit 316 1 $473.30 122822210069 2455 Londin Ln E Unit 317 1 $473.30 122822210070 2455 Londin Ln E Unit 318 1 $473.30 122822210071 2455 Londin Ln E Unit 319 1 $473.30 122822210072 2455 Londin Ln E Unit 320 1 $473.30 122822210073 2455 Londin Ln E Unit 321 1 $473.30 122822210074 2455 Londin Ln E Unit 322 1 $473.30 122822210075 2455 Londin Ln E Unit 323 1 $473.30 122822210076 2455 Londin Ln E Unit 324 1 $473.30 122822210077 2445 Londin Ln E Unit 401 1 $473.30 122822210078 2445 Londin Ln E Unit 402 1 $473.30 122822210079 2445 Londin Ln E Unit 403 1 $473.30 122822210080 2445 Londin Ln E Unit 404 1 $473.30 122822210081 2445 Londin Ln E Unit 405 1 $473.30 122822210082 2445 Londin Ln E Unit 406 1 $473.30 122822210083 2445 Londin Ln E Unit 407 1 $473.30 122822210084 2445 Londin Ln E Unit 408 1 $473.30 122822210085 2445 Londin Ln E Unit 409 1 $473.30 122822210086 2445 Londin Ln E Unit 410 1 $473.30 122822210087 2445 Londin Ln E Unit 411 1 $473.30 122822210088 12445 Londin Ln E Unit 412 1 $473.30 122822210089 12455 Londin Ln E Unit 413 1 $473.30 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822210090 2455 Londin Ln E Unit 414 1 $473.30 122822210091 2455 Londin Ln E Unit 415 1 $473.30 122822210092 2455 Londin Ln E Unit 416 1 $473.30 122822210093 2455 Londin Ln E Unit 417 1 $473.30 122822210094 2455 Londin Ln E Unit 418 1 $473.30 122822210095 2455 Londin Ln E Unit 419 1 $473.30 122822210096 2455 Londin Ln E Unit 420 1 $473.30 122822210097 2455 Londin Ln E Unit 421 1 $473.30 122822210098 2455 Londin Ln E Unit 422 1 $473.30 122822210099 2455 Londin Ln E Unit 423 1 $473.30 122822210100 2455 Londin Ln E Unit 424 1 $473.30 122822210102 2465 Londin Ln E Unit 102 1 $473.30 122822210103 2465 Londin Ln E Unit 103 1 $473.30 122822210104 2465 Londin Ln E Unit 104 1 $473.30 122822210105 2465 Londin Ln E Unit 105 1 $473.30 122822210106 2465 Londin Ln E Unit 106 1 $473.30 122822210107 2465 Londin Ln E Unit 107 1 $473.30 122822210108 2465 Londin Ln E Unit 108 1 $473.30 122822210109 2465 Londin Ln E Unit 109 1 $473.30 122822210110 2465 Londin Ln E Unit 110 1 $473.30 122822210111 2465 Londin Ln E Unit 111 1 $473.30 122822210112 2465 Londin Ln E Unit 112 1 $473.30 122822210113 2485 Londin Ln E Unit 113 1 $473.30 122822210114 2485 Londin Ln E Unit 114 1 $473.30 122822210115 2485 Londin Ln E Unit 115 1 $473.30 122822210116 2485 Londin Ln E Unit 116 1 $473.30 122822210117 2485 Londin Ln E Unit 117 1 $473.30 122822210118 2485 Londin Ln E Unit 118 1 $473.30 122822210119 2485 Londin Ln E Unit 119 1 $473.30 122822210120 2485 Londin Ln E Unit 120 1 $473.30 122822210121 2485 Londin Ln E Unit 121 1 $473.30 122822210122 2485 Londin Ln E Unit 122 1 $473.30 122822210123 2485 Londin Ln E Unit 123 1 $473.30 122822210124 2485 Londin Ln E Unit 124 1 $473.30 122822210125 2465 Londin Ln E Unit 201 1 $473.30 122822210126 2465 Londin Ln E Unit 202 1 $473.30 122822210127 2465 Londin Ln E Unit 203 1 $473.30 122822210128 2465 Londin Ln E Unit 204 1 $473.30 122822210129 2465 Londin Ln E Unit 205 1 $473.30 122822210130 2465 Londin Ln E Unit 206 1 $473.30 122822210131 2465 Londin Ln E Unit 207 1 $473.30 122822210132 2465 Londin Ln E Unit 208 1 $473.30 122822210133 2465 Londin Ln E Unit 209 1 $473.30 122822210134 12465 Londin Ln E Unit 210 1 $473.30 122822210135 12465 Londin Ln E Unit 211 1 $473.30 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822210136 2465 Londin Ln E Unit 212 1 $473.30 122822210137 2485 Londin Ln E Unit 213 1 $473.30 122822210138 2485 Londin Ln E Unit 214 1 $473.30 122822210139 2485 Londin Ln E Unit 215 1 $473.30 122822210140 2485 Londin Ln E Unit 216 1 $473.30 122822210141 2485 Londin Ln E Unit 217 1 $473.30 122822210142 2485 Londin Ln E Unit 218 1 $473.30 122822210143 2485 Londin Ln E Unit 219 1 $473.30 122822210144 2485 Londin Ln E Unit 220 1 $473.30 122822210145 2485 Londin Ln E Unit 221 1 $473.30 122822210146 2485 Londin Ln E Unit 222 1 $473.30 122822210147 2485 Londin Ln E Unit 223 1 $473.30 122822210148 2485 Londin Ln E Unit 224 1 $473.30 122822210149 2465 Londin Ln E Unit 301 1 $473.30 122822210150 2465 Londin Ln E Unit 302 1 $473.30 122822210151 2465 Londin Ln E Unit 303 1 $473.30 122822210152 2465 Londin Ln E Unit 304 1 $473.30 122822210153 2465 Londin Ln E Unit 305 1 $473.30 122822210154 2465 Londin Ln E Unit 306 1 $473.30 122822210155 2465 Londin Ln E Unit 307 1 $473.30 122822210156 2465 Londin Ln E Unit 308 1 $473.30 122822210157 2465 Londin Ln E Unit 309 1 $473.30 122822210158 2465 Londin Ln E Unit 310 1 $473.30 122822210159 2465 Londin Ln E Unit 311 1 $473.30 122822210160 2465 Londin Ln E Unit 312 1 $473.30 122822210161 2485 Londin Ln E Unit 313 1 $473.30 122822210162 2485 Londin Ln E Unit 314 1 $473.30 122822210163 2485 Londin Ln E Unit 315 1 $473.30 122822210164 2485 Londin Ln E Unit 316 1 $473.30 122822210165 2485 Londin Ln E Unit 317 1 $473.30 122822210166 2485 Londin Ln E Unit 318 1 $473.30 122822210167 2485 Londin Ln E Unit 319 1 $473.30 122822210168 2485 Londin Ln E Unit 320 1 $473.30 122822210169 2485 Londin Ln E Unit 321 1 $473.30 122822210170 2485 Londin Ln E Unit 322 1 $473.30 122822210171 2485 Londin Ln E Unit 323 1 $473.30 122822210172 2485 Londin Ln E Unit 324 1 $473.30 122822210173 2465 Londin Ln E Unit 401 1 $473.30 122822210174 2465 Londin Ln E Unit 402 1 $473.30 122822210175 2465 Londin Ln E Unit 403 1 $473.30 122822210176 2465 Londin Ln E Unit 404 1 $473.30 122822210177 2465 Londin Ln E Unit 405 1 $473.30 122822210178 2465 Londin Ln E Unit 406 1 $473.30 122822210179 12465 Londin Ln E Unit 407 1 $473.30 122822210180 12465 Londin Ln E Unit 408 1 $473.30 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822210181 2465 Londin Ln E Unit 409 1 $473.30 122822210182 2465 Londin Ln E Unit 410 1 $473.30 122822210183 2465 Londin Ln E Unit 411 1 $473.30 122822210184 2465 Londin Ln E Unit 412 1 $473.30 122822210185 2485 Londin Ln E Unit 413 1 $473.30 122822210186 2485 Londin Ln E Unit 414 1 $473.30 122822210187 2485 Londin Ln E Unit 415 1 $473.30 122822210188 2485 Londin Ln E Unit 416 1 $473.30 122822210189 2485 Londin Ln E Unit 417 1 $473.30 122822210190 2485 Londin Ln E Unit 418 1 $473.30 122822210191 2485 Londin Ln E Unit 419 1 $473.30 122822210192 2485 Londin Ln E Unit 420 1 $473.30 122822210193 2485 Londin Ln E Unit 421 1 $473.30 122822210194 2485 Londin Ln E Unit 422 1 $473.30 122822210195 2485 Londin Ln E Unit 423 1 $473.30 122822210196 2485 Londin Ln E Unit 424 1 $473.30 122822210198 2465 Londin Ln E Unit 101 1 $473.30 122822220006 2271 Londin Ln E 1 $3,450.00 122822220043 2347 Londin Ln E 1 $3,450.00 122822220044 2341 Londin Ln E 1 $3,450.00 122822220045 2329 Londin Ln E 1 $3,450.00 122822220046 2323 Londin Ln E 1 $3,450.00 122822220047 2317 Londin Ln E 1 $3,450.00 122822220048 2311 Londin Ln E 1 $3,450.00 122822230002 2318 Londin Ln E 0.5 $673.17 122822230003 2302 Londin Ln E 0.5 $673.17 122822230004 2286 Londin Ln E 0.5 $673.17 122822230005 2284 Londin Ln E 1 $3,450.00 122822230006 2276 Londin Ln E 1 $3,450.00 122822230272 2310 Londin Ct 0.5 $673.17 122822230273 2312 Londin Ct 0.5 $673.17 122822230274 2314 Londin Ct 0.5 $673.17 122822230275 2316 Londin Ct 0.5 $673.17 122822230276 2318 Londin Ct 0.5 $673.17 122822230277 2320 Londin Ct 0.5 $673.17 122822230278 2322 Londin Ct 0.5 $673.17 122822230279 2324 Londin Ct 0.5 $673.17 122822230284 371 Dorland Rd S 0.5 $673.17 122822230285 373 Dorland Rd S 0.5 $673.17 122822230286 375 Dorland Rd S 0.5 $673.17 122822230287 377 Dorland Rd S 0.5 $673.17 122822230288 379 Dorland Rd S 0.5 $673.17 122822230289 381 Dorland Rd S 0.5 $673.17 122822230290 1383 Dorland Rd S 0.5 $673.17 122822230291 1385 Dorland Rd S 0.5 $673.17 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822230292 2370 Londin Ln E 0.5 $673.17 122822230293 2368 Londin Ln E 0.5 $673.17 122822230294 2366 Londin Ln E 0.5 $673.17 122822230295 2364 Londin Ln E 0.5 $673.17 122822230296 2362 Londin Ln E 0.5 $673.17 122822230297 2360 Londin Ln E 0.5 $673.17 122822230298 2358 Londin Ln E 0.5 $673.17 122822230299 2356 Londin Ln E 0.5 $673.17 122822230300 366 Dorland Rd S 0.5 $673.17 122822230301 368 Dorland Rd S 0.5 $673.17 122822230302 370 Dorland Rd S 0.5 $673.17 122822230303 372 Dorland Rd S 0.5 $673.17 122822230304 2355 Dorland Ln 0.5 $673.17 122822230305 2357 Dorland Ln 0.5 $673.17 122822230306 2359 Dorland Ln 0.5 $673.17 122822230307 2361 Dorland Ln 0.5 $673.17 122822230308 2363 Dorland Ln 0.5 $673.17 122822230309 2365 Dorland Ln 0.5 $673.17 122822230310 371 Dorland Ln 0.5 $673.17 122822230311 369 Dorland Ln 0.5 $673.17 122822230312 2370 Dorland Ln 0.5 $673.17 122822230313 2368 Dorland Ln 0.5 $673.17 122822230314 2366 Dorland Ln 0.5 $673.17 122822230315 2364 Dorland Ln 0.5 $673.17 122822230316 2360 Dorland Ln 0.5 $673.17 122822230317 2358 Dorland Ln 0.5 $673.17 122822230318 2356 Dorland Ln 0.5 $673.17 122822230319 2354 Dorland Ln 0.5 $673.17 122822230320 2352 Dorland Ln 0.5 $673.17 122822230321 2350 Dorland Ln 0.5 $673.17 122822240002 355 Crestview Dr S 1 $3,450 122822240003 365 Crestview Dr S 1 $3,450 122822240004 358 Highpoint Cury S 1 $3,450 122822240005 364 Highpoint Cury S 1 $3,450 122822240006 370 Highpoint Cury S 1 $3,450 122822240007 376 Highpoint Cury S 1 $3,450 122822240008 382 Highpoint Cury S 1 $3,450 122822240009 388 Highpoint Cury S 1 $3,450 122822240010 394 Highpoint Cury S 1 $3,450 122822240011 400 Highpoint Cury S 1 $3,450 122822240012 406 Highpoint Cury S 1 $3,450 122822240013 412 Highpoint Cury S 1 $3,450 122822240014 418 Highpoint Cury S 1 $3,450 122822240015 1424 Highpoint Cury S 1 $3,450 122822240016 1430 Highpoint Cury S 1 $3,450 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822240017 436 Highpoint Cry S 1 $3,450 122822240018 442 Highpoint Cury S 1 $3,450 122822240019 448 Highpoint Cury S 1 $3,450 122822240020 454 Highpoint Cury S 1 $3,450 122822240021 460 Highpoint Cury S 1 $3,450 122822240022 466 Highpoint Cury S 1 $3,450 122822240023 472 Highpoint Cury S 1 $3,450 122822240024 478 Highpoint Cury S 1 $3,450 122822240025 2466 King Ave E 1 $3,450 122822240026 479 Highpoint Cury S 1 $3,450 122822240027 359 Highpoint Cury S 1 $3,450 122822240028 365 Highpoint Cury S 1 $3,450 122822240029 371 Highpoint Cury S 1 $3,450 122822240030 377 Highpoint Cury S 1 $3,450 122822240031 383 Highpoint Cury S 1 $3,450 122822240032 389 Highpoint Cury S 1 $3,450 122822240033 397 Highpoint Cury S 1 $3,450 122822240034 413 Highpoint Cury S 1 $3,450 122822240035 419 Highpoint Cury S 1 $3,450 122822240036 425 Highpoint Cury S 1 $3,450 122822240037 431 Highpoint Cury S 1 $3,450 122822240038 437 Highpoint Cury S 1 $3,450 122822240039 445 Highpoint Cry S 1 $3,450 122822240040 455 Highpoint Cury S 1 $3,450 122822240044 435 Crestview Dr S 1 $3,450 122822240045 425 Crestview Dr S 1 $3,450 122822240046 415 Crestview Dr S 1 $3,450 122822240047 405 Crestview Dr S 1 $3,450 122822240048 395 Crestview Dr S 1 $3,450 122822240049 385 Crestview Dr S 1 $3,450 122822240050 375 Crestview Dr S 1 $3,450 122822240051 452 Marnie St S 1 $3,450 122822240052 444 Marnie St S 1 $3,450 122822240053 436 Marnie St S 1 $3,450 122822240054 428 Marnie St S 1 $3,450 122822240055 420 Marnie St S 1 $3,450 122822240056 412 Marnie St S 1 $3,450 122822240057 2463 Pond Ave E 1 $3,450 122822240058 2453 Pond Ave E 1 $3,450 122822240059 2447 Pond Ave E 1 $3,450 122822240060 2439 Pond Ave E 1 $3,450 122822240061 2431 Pond Ave E 1 $3,450 122822240062 2423 Pond Ave E 1 $3,450 122822240063 2415 Pond Ave E 1 $3,450 122822240064 1404 Crestview Dr S 1 $3,450 122822240065 1394 Crestview Dr S 1 $3,450 For the Permanent Record Council Meeting Date: 02/12/2018 Agenda Item: J2, Attachment 4 122822240066 384 Crestview Dr S 1 $3,450 122822240067 374 Crestview Dr S 1 $3,450 122822240068 453 Marnie St S 1 $3,450 122822240069 447 Marnie St S 1 $3,450 122822240070 439 Marnie St S 1 $3,450 122822240071 429 Marnie St S 1 $3,450 122822240072 2446 Pond Ave E 1 $3,450 122822240073 2438 Pond Ave E 1 $3,450 122822240074 2430 Pond Ave E 1 $3,450 122822240075 2424 Pond Ave E 1 $3,450 122822240076 2416 Pond Ave E 1 $3,450 122822240078 477 Crestview Dr S 1 $3,450 122822240079 471 Crestview Dr S 1 $3,450 122822240080 463 Crestview Dr S 1 $3,450 122822240081 457 Crestview Dr S 1 $3,450 122822240082 451 Crestview Dr S 1 $3,450 122822240083 443 Crestview Dr S 1 $3,450 122822240090 2460 King Ave E 1 $3,450 122822240091 2454 King Ave E 1 $3,450 122822240092 2446 King Ave E 1 $3,450 122822240093 2438 King Ave E 1 $3,450 122822240094 2432 King Ave E 1 $3,450 122822240095 2422 King Ave E 1 $3,450 122822240096 468 Crestview Dr S 1 $3,450 122822240097 2412 King Ave E 1 $3,450 122822240098 450 Crestview Dr S 1 $3,450 122822240099 2423 King Ave E 1 $3,450 122822240100 2431 King Ave E 1 $3,450 122822240101 12439 King Ave E 1 $3,450 122822240102 12449 King Ave E 1 $3,450 Totals: 316.5 Residential Pavement Rehabilitation Unit Assessment Rate: Connemara Condominiums Assessment Rate Calculation Total Londin Lane Front Footage: Partial Reconstruction Rate per Front -Foot: Total Condominium Assessment: Number of Condominium Units: Assessment Rate Per Unit: Townhomes Unit Rate Calculations Total Townhome Front -Footage: Partial Reconstruction Rate per Front -Foot: Total Townhome Assessment: Number of Townhome Units: Assessment Rate Per Unit: 1317 $69 $90,873.00 192 $473.30 956.1 $69 $65,970.90 49 $1,346.34 $468,858.45 $3,450 For the Permanent Record Council Meeting Date: 02/12/2018 hment 4 ry d d m Q qW R 2-2 0 _ n LLI h r d f v n / N " �w FF LLI C L Q 0 z LLI I I `' " N °' N N N y N N d Q ¢ N (6 N ¢ _c ) E N -6 O cu O C U o m ~ � Y � U � u u u CP 4 Lei J3 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Steven Love, Public Works Director / City Engineer DuWayne Konewko, Parks & Recreation Director / Director of EEDD Audra Robbins, Parks and Recreation Manager DATE: February 5, 2018 SUBJECT: Consider Approval of a Resolution Ordering Preparation of Feasibility Study, Gladstone Phase 3 Corridor Improvements, City Project 16-18 Introduction The City Council will consider initiating a street and utility improvement project, identified on the attached project location map, by approving the attached resolution ordering the preparation of a feasibility study for the Gladstone Phase 3 Corridor Improvements, City Project 16-18. Background The City recently completed the Gladstone Phase 2 Improvement adjacent to the Gladstone Savanna and the Villages at Frost and English redevelopment site. A number of infrastructure, water quality, and aesthetic improvements have been made along the Frost Avenue corridor. Phase 3 represents the final phase of the Gladstone Corridor Improvements and includes the section of Frost Avenue between English Street and White Bear Avenue. This section of Frost Avenue is a one mile long, two lane road with shoulders and is approximately 50 feet wide. The existing width is in excess of what is typically required for a four lane road, creating significant runoff. The majority of this section of Frost Avenue drains directly to Wakefield Lake which is an impaired water body. The City's parks and recreation staff, along with the public works staff, have been actively working with the Ramsey -Washington Metro Watershed District (RWMWD) in developing a joint project to improve the corridor. The proposed project would reduce the width of Frost Avenue, provide significant water quality upgrades, improvements to Wakefield Park, and provide pedestrian facilities along this section of Frost Avenue. The City is currently proposing improvements on this segment of Frost Avenue within the approved 2018-2022 Capital Improvement Plan (CIP) with the intent that if outside funding is leveraged, the CIP year may be adjusted and moved up accordingly. The RWMWD worked with the Minnesota Pollution Control Agency (MPCA) to develop a TMDL (water quality study) for Wakefield Lake, a water body impaired for excess nutrients. To help improve the water quality in Wakefield Lake, a stormwater management project was identified in Wakefield Park. The City of Maplewood, in partnership with RWMWD, submitted a Clean Water Fund (CWF) grant application to help fund stormwater management within Wakefield Park, and along Frost Avenue and for the reconstruction of Frost Avenue. The goal of this project is to improve the water quality entering Wakefield Lake along with reconstructing Frost Avenue using Living Streets concepts. The overall grant application totaled $1,068,000, with $715,000 of CWF grant funds and $353,000 of RWMWD funds. Unfortunately, our application was not Council Packet Page Number 83 of 88 J3 selected to receive a CWF grant, but RWMWD has stated that the watershed district is willing to fund the full grant amount of $1,068,000. In October 2017, the City Council approved a resolution of support for a Local Road Improvement Program (LRIP) grant application. The LRIP provides funding assistance to local agencies for constructing or reconstruction of local roads and is administered by MnDOT's State Aid for Local Transportation Division. The LRIP grant would help fund the reconstruction of this last section of Frost Avenue. It is anticipated that MnDOT State Aid will be announcing the results for the LRIP grant program within the next three to four weeks. Discussion The proposed project includes approximately 1.1 miles of street with an average pavement condition index (PCI) rating of 44 (on a scale of 1 to 100) according to the most recent street rating survey. This section of Frost Avenue has continued to deteriorate over the years and is in need of replacement. The proposed project would be designed using Living Street concepts including the narrowing of the existing road, adding pedestrian facilities, and water quality improvements along Frost Avenue and within Wakefield Park. The proposed project will improve the existing street conditions, the water quality entering Wakefield Lake, and provide a safe place for pedestrians and bicyclists to travel the corridor. The feasibility study will establish the improvements to be included in the project, the cost of the improvements, identify funding sources, and establish a project budget. A preliminary project budget is required to be established at this time in order to complete the feasibility study. City staff and the City's consultant Engineer, Kimley-Horn and Associates, Inc., will need to perform preliminary engineering as part of the feasibility report. Kimley-Horn and Associates, Inc. is familiar with the project area, having recently assisted the City with the Wakefield Park building project and Gladstone Phases 1 and 2. Budget Impact An initial budget of $100,000 is proposed to complete a feasibility study for this project and will be funded through bond proceeds. Staff and the City's consultant will commence with soil borings, preliminary surveying, appraisal analysis, neighborhood meetings, and all other tasks associated with preparing the feasibility study. This amount covers the feasibility study work along with the engineering services provided by Kimley-Horn and Associates, Inc. Recommendation It is recommended the City Council approve the attached Resolution Ordering Preparation of a Feasibility Study for the Gladstone Phase 3 Corridor Improvements, City Project 16-18 and to utilize the services of Kimley-Horn and Associates, Inc. to complete the feasibility study. Attachments 1. Resolution Ordering Preparation of Feasibility Study 2. Project Location Map 3. Project 2018-2022 CIP Summary Council Packet Page Number 84 of 88 A Attachment 1 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Gladstone Phase 3 Corridor, which is depicted on the attached project location map, and is hereby called Gladstone Phase 3 Corridor Improvements, City Project 16-18 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $100,000 are appropriated to prepare this feasibility report. Approved this 12th day of February, 2018. Council Packet Page Number 85 of 88 Cound �t Page Number 86 of 88 A Attachment 2 V\ \ )1A 7717 a MEMOMMEN i MINE C II �■� II�IINIII ■ i � _. SIC 111111111 =�Iii1� Illnlii iin11 � ■iii■ ull , � N � oil 111FIlL11=1111MIN MINE p► MOMMOMMOR MOMEM Capital Improvement Plan City of Maplewood, Minnesota project# PW17.07 )1roject Name Gladstone Improvements Phase 3 Type Improvement Useful Life 20 years Category Street Construction 2017 thru 2021 Department Street Department Contact Public Works Director Priority 1 Critical A Attachment 3 Description I Total Project Cost: $3,400,000 The third phase of Gladstone is proposed to include the section of Frost Avenue lying between English Street and White Bear Avenue. The proposed improvements will include pavement replacement, new stormwater initiatives and pedestrian improvements. Justification This section of Frost Avenue is in poor condition and the pavement needs to be replaced. The road is a great candidate to be narrowed in order to improve stormwater runoff, provide pedestrian facilities and reduce life cycle costs. The project lies within the Wakefield Lake drainage area. Wakefield Lake is an impaired water body and a top priority of Ramsey Washington Metro Watershed District. The city is actively working with the watershed district to seek out grant opportunities. The timing and funding plan for this project depends on available grants and partnership opportunities. 11.0 miles of street, Average PCI 50/100 1 Expenditures 2017 2018 2019 2020 2021 Total Construction/Maintenance 100,000 3,300,000 3,400,000 Total Funding Sources 2017 100,000 2018 2019 2020 3,300,000 2021 3,400,000 Total State Grants 100,000 3,300,000 3,400,000 Total 100,000 3,300,000 3,400,000 Budget Impact/Other I rhere will be a positive impact on the operating budget due to lower maintenance costs. 118 Council Packet Page Number 87 of 88 THIS PAGE IS INTENTIONALLY LEFT BLANK Council Packet Page Number 88 of 88