HomeMy WebLinkAbout12/06/1988AGENDA
MAPLEWOOD HUMAN RELATIONS COMMISSION
Tuesday, December 6, 1988
7:00 p.m.
St. Paul Priory
1 . Approval of Minutes
2. Old Business
Grievances - Karla
Human Rights Award Presentation
Essay Contest
Bylaws Amendment (Attached)
3. New Business
Grievances
Human Rights Day (December 9th) - Sister Claire
4. Reports
Commission Members Tenure - Gail
5. Adjournment
MAPLEWOOD HUMAN RELATIONS COMMISSION
MINUTES
Tuesday, November 1 , 1988
7 :00 p.m.
St . Paul Priory
ATTENDEES ABSENT
Sister Claire Lynch Scott Rostron
Karla Sand Clemence Kwapick
Pat Williamson Sue Hoyt
Mike McGuire
Gail Blackstone
Chair Sister Claire called the meeting to order.
1 . Minutes
Motion was made, seconded, and voted in favor of accepting the
Minutes for the October 4, 1988 meeting with the following
changes :
Correct spelling of Scott Rostron and adding this year to the
sentence on Mrs . Hughes ' possible membership on the Commission.
2 . Grievances
Karla Sand reported on the three grievances she was working on
and has now forwarded to the MN Department of Human Rights . One
on age discrimination; one on public assistance issue; and one on
ethnic background discrimination.
3 . Essay Contest
Letter on the Essay Contest was sent to the appropriate
principals . Essays are due in the principals ' offices on
December 1 ; Sister Claire will coordinate the assembly of the
essays for review. Karla will prepare an evaluation sheet for
the review at the December Commission meeting. Sister Claire
will follow up with the principals on the contest . The rules of
the contest stated the winners would be notified by December 15 .
The City Manager will coordinate an awards ceremony at the City
Hall .
4 . Bylaws
Commission reviewed the Commission Bylaws amended on April , 1981 .
Commission suggested the addition of an article on Attendance.
Members must not be absent more than 2 consecutive meetings or
70% of the meetings in a year. The article can be waived with
special request .
Minutes
Page Two
5 . Resignation
Sue Hoyt submitted her resignation from the Commission effective
November 1 , 1988 . Pat Williamson will write her a letter of
acceptance and thank you. Motion was made to accept Sue Hoyt ' s
resignation, was seconded and voted in favor.
Commission members went into Executive Session to review the
nominations for the Human Rights Award and to make a
recommendation to the City Council .
6 . Human Rights Award
Commission reviewed the nominations for the Human Rights Award
and selected Audrey Hughes as the nominee to recommend to the
City Council . Karla is to call Anita Swanson and let her know
that Audrey was selected. Pat is to call Audrey to discuss the
award and let her know she was selected.
Gail is in contact with Chuck Wiger of the Suburban Chamber. The
award will be given at the January meeting of the Chamber at the
3M Company. Mike will order a plaque.
Pat will prepare a letter to Audrey and Anita and Karla will
ft- prepare a letter to the other nominators .
The presentation will be discussed at the December Commission
meeting.
Meeting was adjourned at approximately 8: 30 p.m.
Next meeting is scheduled for Tuesday, December 6 at 7 :00 p.m. ,
at the Priory.
MAPLEWOOD HUMAN RELATIONS COMMISSION
ESSAY CONTEST
December , 1988
EVALUATION SHEET
WHAT MY HUMAN RIGHTS MEAN TO ME. . . "
NAME :
RULES
Points 0 1 2
200-300 Words
Neat
One side of paper
Complete blanks
Staple top to essay
TOTAL POINTS
CRITERIA
Points 1 2 3 4 5
Content
Meaning)
Composition
Creativity)
Sincerity
candid, frank)
Style
form, wording ,
refinement)
TOTAL POINTS
GRAND TOTAL
MAPLEWOOD HUMAN RELATIONS COMMISSION
City Hall , 1830 County Road B, Maplewood MN 55109
December 1 , 1988
Mrs. Audrey Hughes
1978 Payne Avenue
Maplewood MN 55117
Dear Mrs. Hughes:
On behalf of the Maplewood Human Relations Commission, I am pleased to confirm
your selection as recipient of the the Second Annual Human Rights Award.
The award will be presented on Thursday, January 26, at the 3M Company, during
the January General Membership Meeting of the Suburban Area Chamber of
Commerce, starting at 12 Noon. Please let me know if you will bring guests
for the luncheon buffet.
A detailed direction sheet is enclosed. We look forward to seeing you.
Congratulations on the award.
Sincerely,
Patricia A. Williamson
Maplewood Human Relations Commission
cc: City Manager
MAPLEWOOD HUMAN RELATIONS COMMISSION
City Hall , 1830 County Road B, Maplewood MN 55109
December 2, 1988
Suzanne Hoyt
2993 Furness
Maplewood MN 55109
Dear Sue:
At the November meeting of the Maplewood Human Relations Commission your
resignation was accepted with regret. I know I speak on behalf of all the
Commissioners when I say you will be missed.
We have appreciated your participation over the years. Your concern with
injustices and unfair treatment of our citizens, and your involvement in a
variety of Commission activities aimed at solving some of these problems will
be remembered.
You may have heard that Scott remains at home and is not yet able to join us
as our meetings. Sister Claire is confined to a wheelchair following a broken
hip; however, she is serving as Chairperson, completing Scott's term through
December.
Please feel free to join us at our monthly meetings at any time. Our best
wishes to you in your future endeavors.
Sincerely,
Patricia A. Williamson
Maplewood Human Relations Commission
cc: City Manager
BYLAWS
MAPLEWOOD HUMAN RELATIONS COMMISSION
Pursuant to Ordinance #239 adopted by the City Council , City of Maplewood, on
April 18, 1968, relating to and providing for the establishment, appointment,
organization and responsibilities of a Human Relations Commission, the said
Commission hereby adopts the following bylaws and rules for the conduct of its
affairs:
ARTICLE I - NAME
MAPLEWOOD HUMAN RELATIONS COMMISSION
ARTICLE II - POLICY
It shall be the policy of the Maplewood Human Relations Commission to
fulfill its charge as a partner with the State Department of Human Rights,
in securing for all citizens equal opportunity in housing, employment,
public accommodations, public services, and education; and to work
consistently to improve the human relations climate of the community.
ARTICLE III - MEMBERSHIP
Section I : Makeup
The Commission shall consist of up to seven (7) members,
appointed by the City Council , upon recommendation of the
Commission.
Section II : Tenure
A. All terms shall be for a three-year period.
B. Unexpired terms shall be filled as provided for in
Section I ; however, such appointments shall be for
the remainder of the unexpired term. Such appointee
is eligible for appointment to another full term(s) .
Section III : Expiration of Term
A. Terms shall expire on December 31st of the year of
termination.
B. Members whose terms have expired may remain in office
until a qualified applicant is appointed.
Section IV: Attendance
Members must attend at least 70% of the business meetings
in a year in order to remain a member in good standing. The
Commission may waive this section under extenuating circumstances.
Bylaws MHRC
Page 2
ARTICLE IV - OFFICERS
Section I : Makeup
The Executive Board shall consist of a Chairperson, a Vice-
Chairperson and a Secretary.
Section II : Terms
A. Officers shall be elected at the first business meeting
in January.
B. Officers shall serve for one year, ending December 31 .
Section III : Duties
Chairperson: Shall preside at all meetings.
Shall appoint committee chairpersons.
Vice-Chair: Shall preside in the absence of the Chair.
Shall perform duties delegated by the Chair.
Secretary: Shall handle all correspondence.
Shall keep meeting minutes.
ARTICLE V - COMMITTEES
Section I : Appointments
The Commission Chairperson may recruit members for committees
from the community at large.
Section II : Duties
A. Committees shall establish and implement programs in their
area of concern, after clearing these programs with the
Commission.
B. The Committee head will report to the Commission on a regular
basis.
C. Committees will make recommendations directly to the Commission.
ARTICLE VI - COMMISSION MEETINGS
Section I : Business Meetings
Business meetings will be held on the first Tuesday of each month.
Section II : Special Meetings
Special meetings may be called by the Chairperson or the Vice-Chair
or, under unusual circumstances, by the Staff Liaison.
Bylaws MHRC
Page 3
ARTICLE VII - QUORUM
A quorum shall consist of a majority of the incumbent members.
ARTICLE VIII - DUTIES
A. It shall be the duty of the Commission to implement the policies set
forth in Article II . Such implementation may consist of reports and/or
recommendations to the City Manager and/or the City Council .
B. The Commission is directed to engage in such public relations and
educational programs as it may deem necessary to the accomplishment
of established policy.
ARTICLE IX - AMENDMENTS
These bylaws may be amended at any business meeting, by a two-thirds vote
of members present - a quorum being present - provided that notice has been
given to all members at the meeting immediately preceding the meeting at
which the bylaws are to be voted upon.
Amended April , 1978
Amended April , 1981
Amended December, 1988