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HomeMy WebLinkAbout2017-11-21 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, November 21, 2017 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. October 17, 2017 5.Public Hearing a. 7:00 p.m. or later: Consider Approval of Conditional Use Permit, Residential Accessory Building, 1788 Kennard Street 6. New Business: a. 2017 Planning Commission Annual Report 7.Unfinished Business 8.Visitor Presentations 9.Commission Presentations a. November 13, 2017 city council meeting (Commissioner Ige) Conditional Use Permit, HaF Equipment, 1255 Cope Avenue East Conditional Use Permit, Kline Nissan, 3090 Maplewood Drive Sign Variance Denial, AT&T, 3070 White Bear Avenue b. December 11, 2017 city council meeting (Commissioner Arbuckle) Conditional Use Permit, Residential Accessory Building, 1788 Kennard Street 10. Staff Presentations 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 17, 2017 7:00 P.M. 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Absent John Donofrio, Commissioner Present John Eads, Commissioner Absent Allan Ige, Commissioner Present Bill Kempe, Commissioner Absent Staff Present: Michael Martin, Economic Development Coordinator Jane Adade, Planner 3. APPROVAL OF AGENDA Commissioner Dahm moved to approve the agenda as submitted. Seconded by Commissioner Donofrio. Ayes All The motion passed. 4. APPROVAL OF MINUTES Commissioner Ige moved to approve the September 19, 2017, PC minutes as submitted. Seconded by Commissioner Dahm. Ayes All The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Consider Approval of Conditional Use Permit, HaF Equipment, 1255 Cope Avenue East i. Economic Development Coordinator, Michael Martin gave the report to Consider Approval of Conditional Use Permit, HaF Equipment, 1255 Cope Avenue East and answered questions of the commission. ii. Pete Hoefler, HaF Equipment, 1255 Cope Avenue East, Maplewood, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. Chairperson Arbuckle closed the public hearing. Nobody came forward to address the commission. October 17, 2017 1 Planning Commission Meeting Minutes Commissioner Donofrio moved to approve the attached conditional use permit resolution. This conditional use permit allows a 2,500 square foot building expansion within the M-1 (light manufacturing) zoning district that is within 350 feet of a residential zoning district for the property located at 1255 Cope Avenue East. This approval shall be subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. Seconded by Commissioner Ige. Ayes - All The motion passed. This item goes to the city council on November 13, 2017. b. 7:00 p.m. or later: Consider Approval of Kline Nissan Car Wash Addition, 3090 Maplewood Drive North i. Planner, Jane Adade gave the report on Considering Approval of Kline Nissan Car Wash Addition, 3090 Maplewood Drive North and answered questions of the commission. ii. Economic Development Coordinator, Michael Martin answered questions of the commission. Chairperson Arbuckle opened the public hearing. Chairperson Arbuckle closed the public hearing. Nobody came forward to address the commission. Commissioner Dahm moved to approve the conditional use permit resolution. This resolution approves the conditional use permit for a car wash and two detail bays at 3090 Maplewood Drive. Approval is subject to the following conditions (additions are underlined): 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The applicant shall not load or unload vehicles on public right-of-way. 4. Cars can only be parked on designated paved surfaces. 5. All repair, assembly, disassembly and maintenance shall occur within an enclosed building, except minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil or wiper fluid replacement. 6. Water from car wash shall not drain onto a public street or access. A drainage system shall be installed, subject to the approval of the city engineer. October 17, 2017 2 Planning Commission Meeting Minutes 7. All trash, waste materials and obsolete parts shall be stored within an enclosed trash container. 8. The City Council shall review this permit in one year. Seconded by Commissioner Ige. Ayes - All The motion passed. This will be heard by the city council on November 13, 2017. c. Consider Denial of a Sign Variance, AT & T, 3070 White Bear Avenue North i. Economic Development Coordinator, Michael Martin gave the report on Considering Denial of a Sign Variance for AT&T, 3070 White Bear Avenue North. ii. Representative for AT & T, Valerie Bruggeman, AT & T, 3070 White Bear Avenue North, Maplewood, addressed and answered questions of the commission. iii. Representative for AT & T, Paul Riedel, AT & T, 3070 White Bear Avenue North, Maplewood, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. Chairperson Arbuckle closed the public hearing. Commissioner Donofrio moved to deny the sign variance request to allow two additional wall signs for the building located at 3070 White Bear Avenue North. Denial is based on the following reasons: 1. Strict enforcement of the ordinance does not cause the applicant practical difficulties because complying with sign requirements allows the retail tenant sufficient building identification and it will not be difficult for customers to find the location. 2. If this request were to be approved, the sign variance will result in excessive signage for this site as all three wall signs would be visible from the White Bear Avenue roadway. 3. If this request were to be approved, the spirit and intent of the ordinance would not be met. Seconded by Commissioner Ige. Ayes - All The motion passed. This item goes to the city council on November 13, 2017. 6. NEW BUSINESS a. 2040 Comprehensive Plan Update Discussion i. Economic Development Coordinator, Michael Martin discussed the 2040 Comprehensive Plan Update. www.maplewoodmn.gov/2040. Staff encouraged the planning commission to read through the comprehensive plan and offer suggestions for changes to the comprehensive plan. The draft version of the comprehensive plan will be done in mid-November. After it has been reviewed by the steering committee on November 30, 2017 the comprehensive plan will come back before the commission in early 2018 for changes. October 17, 2017 3 Planning Commission Meeting Minutes 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. September 25, 2017 city council meeting (Commissioner Donofrio was unable to attend) Conditional Use Permit, Academy for Sciences and Agriculture, 1194 County Road C East was passed by the city council. Side-Yard Setback Variance, 425 Laurie Road East was passed by the city council. b. November 13, 2017 city council meeting (Commissioner Eads was absent so Commissioner Ige moved his turn ahead to cover representation) Conditional Use Permit, HaF Equipment, 1255 Cope Avenue East Conditional Use Permit Revision, Kline Nissan, 3090 Maplewood Drive Consider Denial of a Sign Variance, AT&T, 3070 White Bear Avenue North 10. STAFF PRESENTATIONS None. 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 8:12 p.m. October 17, 2017 4 Planning Commission Meeting Minutes MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: November 15, 2017 SUBJECT: Consider Approval of Conditional Use Permit, Residential Accessory Building, 1788 Kennard Street Introduction George Stephenson, owner of 1788 Kennard Street, is proposing to construct a 440 square foot addition to his detached garage, for an overall square footage of 1,540. Request Mr. Stephenson is requesting approval of a CUP to increase the size of his detached garage to 1,540 square feet. City code allows a detached garage up to 1,100 square feet on the residential property at 1788 Kennard Street. An increase in the size of a detached garage is allowed with approval of a conditional use permit (CUP). Background Existing Garage The existing detached garage is: 1,100 square feet in area (50 feet deep x 22 feet wide) 10 feet in height (as measured to the mean of the roofline) Located in the rear yard, with a 3 to 4 foot side yard setback to the north side property line, and a 135 foot setback to the rear property line. Constructed of vinyl siding and asphalt shingles on the exterior. Proposed Garage Addition The proposed garage addition will be: 440 square feet in area (20 feet deep x 22 feet wide), for an overall detached garage size of 1,540 square feet 10 feet in height (as measured to the mean of the roofline) Constructed on an existing concrete slab. Constructed on the east side of the existing detached garage, maintaining the existing 3 to 4 feet to the north side property line, and an approximate 115 foot setback to the rear property line. Constructed of vinyl siding and asphalt shingles on the exterior. Constructed with a 10 foot wide by 7 foot high garage door on the south side and two sliding windows on the north side. Garage Ordinance City code allows a detached garage up to 1,100 square feet on the residential lot at 1788 Kennard Street. The code also allows a combination of detached and attached garages not to exceed 1,660 square feet. Mr. Stephenson explains in his narrative attached that constructing an attached garage is not possible due to the location of the current detached garage. Also, adding square footage to the back of the existing detached garage will not hinder the visibility or Garage Use The front of the existing detached garage is used to store two vehicles and residential storage. The back portion of the existing garage is used to store supplies associated with Mr. s home business. Mr. Stephenson owns Black Heart Enterprises, an on-line business that sells life sized heads of movie monsters to collectors and hobbyists. Orders are made on line and at conventions. Deliveries are brought to the UPS Store or Post Office to be mailed. Because there are no employees or customers coming and going from the property for more than 30 days per year, the business meets the home occupation ordinance and does not require a permit. The additional 440 square feet of garage space is being requested to add additional storage space for the business. Conditional Use Permit Standards The following standards must be met for approval of a CUP: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. The proposed 1,540 square foot detached garage will be constructed on the east side of the existing detached garage and will not be visible to the neighbors. Approving a detached garage that exceeds the 1,100 square foot limit set by city code meets the CUP standards in this proposal Budget Impact None. Recommendation Approve the attached conditional use permit resolution. The conditional use permit allows for an increase in the residential detached garage at 1788 Kennard Street to 1,540 square feet. This approval shall be subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant must obtain a grading and building permit for the garage addition. 5. home occupation storage. Citizen Comments None received. Reference Information Site Description Site Size: .39 Acres Existing Land Use: Residential Surrounding Land Uses North: Single Dwelling Residential South: Single Dwelling Residential East: Single Dwelling Residential West: Kennard Street and Single Dwelling Residential Across the Street Planning Existing Land Use: Single Dwelling Residential (R-1) Existing Zoning: Single Dwelling Residential (R-1) Application Date The city deemed October 4, 2017. The initial 60-day review deadline for a decision is December 12, 2017. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1. Narrative 2. Location Map 3. Site Plan 4. 5. Elevations 6. Pictures 7. Resolution Attachment 1 Attachment 2 Attachment 3 Attachment 4 ExistingSideYard Addition-440 Setback=3'to4' squarefeet Finishedgarageto be1,540square feet Attachment 5 Attachment 6 Pictures Attachment 7 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. George Stephenson, the property owner, applied for a conditional use permit (CUP) to construct a 440 square foot addition to his existing detached garage, for an overall detached garage size of 1,540 square feet. WHEREAS, this permit applies to property at 1788 Kennard Street. WHEREAS, the legal description of the property is: Ex N 80Ft Lot 37 and Ex S 62 5/1o Ft Lot 36 Blk 2 Garden Acres (PIN 15-29-22-44- 0082) WHEREAS, the history of this conditional use permit is as follows: On November 21, 2017, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council _________the conditional use permit. On November 27, 2017, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Attachment 7 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the project plans as approved by the city. The director of environmental and economic development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant must obtain a grading and building permit for the garage addition. 5. home occupation storage. The Maplewood City Council _____________this resolution on November 27, 2017. MEMORANDUM TO:Paul Arbuckle, Planning Commission FROM:Michael Martin, AICP,Economic Development Coordinator DATE:November 14, 2017 SUBJECT:2017Planning Commission Annual Report Introduction Attached to this memo is adraft of the planning commission’s 2017 Annual Report. This year, staff is taking a different approach with the development of the annual reports for the community design review board, planning commission, housing and economic development commission and environment and natural resources commission.In coordination with staff from the environmental and economic development department (EEDD), many of the projects and initiatives worked on by the city and the department require and rely on feedback and guidance from multipleboard and commissions. To demonstrate this coordination, EEDD staff is working on a single report that will contain the typical annual reports that each of the board and commissions produce but also will focus on major project areas from the previous year. For example, the Rice-Larpentuer Study and the 2040 Comprehensive Plan update. Discussion While theformat of the 2017Annual Reportis being updated, the content is still very similar to previousyearsreportsandwhat otherEEDD staffed commissionswill be submitting to the city council.It is the intent to have commission representatives from the four EEDD staffedgroups appear and present the annual report atthe same council meeting in early 2018. Recommendation Recommend approval of the planning commission’s2017Annual Report. Attachments 1.2017Planning CommissionAnnual Report Attachment 1 Planning Commission The Planning Commission mainly reviews commercial and multi- 2017 Actions and Activities family projects – and in 2017 the most notable project was the second phase of Frost English Village. In 2017, the Planning Commission reviewed 25 items, holding consistent with the trend of the past few years. The number of Currently, under construction, phase two of the Frost English items reviewed coincides with the drop of development occurring Village project continues the redevelopment of the Gladstone on vacant sites and the planning commission reducing its Neighborhood by providing 107 units of market-rate senior meetings from two a month to one a month. housing. The senior housing building will be completed in 2018 and phase three - a 6,000 - 8,000 square foot retail building - is The primary focus of the Planning Commission in 2017 was expected to begin shortly thereafter. working on the development of the 2040 Comprehensive Plan update. The Planning Commission is charged by city ordinance to prepare the comprehensive plan to guide future development. This work will continue into 2018. The Planning Commission was also involved with many planning efforts in the city during 2017 including the work being done to create a vision for the Rice-Larpenteur area as well as the transit planning being done along the proposed Gold and Purple lines. In 2017, the number of conditional use permits and variances reviewed by the Planning Commission was consistent with previous years. 74 The Planning Commission’s duties are to prepare and recommend a CONDITIONAL USE VARIANCE REQUESTS comprehensive plan for the development of the city and to review zoning and PERMITS WERE WERE APPROVED land use matters like rezoning requests, zoning variances, property subdivisions, APPROVED IN 2017IN 2017 right of way vacations and home occupation requests. The site plan above is from the new senior housing building being built at 1957 English Street and is typical of the type of materials reviewed before a project is approved to be built. Major Development Projects Reviewed in 2017 Frost-English Village Phase 2 1957 English Street North Side-Yard Setback Variance 425 Laurie Road East Gladstone Savanna Historical Designation Swimming Pool Cover Exception 2090 Arcade Street Rice-Larpenteur Gateway Vision Plan Advisory Group Home Depot Exterior Sales 2360 White Bear Avenue Boaters Outlet 2000 Rice Street North Food Truck Exterior Sales 2520 White Bear Avenue 1590 Frost Avenue East Academy for Sciences and Agriculture 1194 County Road C 2040 Comprehensive Plan Steering Committee Kline Nissan 3090 Maplewood Drive Wetland Buffer Variance 2224 Woodlynn Avenue AT&T Sign Variance Denial 3070 White Bear Avenue Retail Building Sign Variance 3088 White Bear Avenue HaF Equipment 1255 Cope Avenue East Review Residential Accessory Building 1788 Kennard Street 10 Attachment 1 Looking Ahead to 2018Planning Commission Membership since Maplewood is approximately 95 percent developed and there are not many remaining vacant sites available for residential and commercial projects. The projects the city is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood. In addition to its project review responsibilities, the Planning Commission will continue its work on leading the 2040 Comprehensive Plan Update. This plan will work to guide the future of Maplewood for the next 20 years. 2017 Planning Commission - Frederick Dahm (left to right), Tushar Desai, John Donofrio, Paul Arbuckle, John Eads, Allan Ige. Not pictured - Bill Kempe. The Planning Commission consists of seven members appointed by the city council. Membership terms are for three years, with extensions for additional terms approved by the city council. The current membership is as In 2017, the Planning Commission approved a conditional use permit for a new marine store and boat storage facility, pictured above. Boaters Outlet will be located at 2000 follows: Rice Street and construction on the 10,680 square foot building began earlier this fall. Paul Arbuckle — Chairperson Member since 5/14/12; Term Expires 12/31/17 Planning Commission Tushar Desai — Vice-chairperson Project Review -Comparative Member since 7/22/02; Term Expires 12/31/19 Frederick Dahm — Member 50 47 43 Member since 4/27/15; Term Expires 12/31/17 45 42 40 John Donofrio — Member 40 35 Member since 2/11/13 Term Expires 12/31/17 35 John Eads — Member 30 27 26 25 Member since 8/8/16; Term Expires 12/31/18 25 — Member 20 Member since 4/29/13; Term Expires 12/31/18 15 Bill Kempe — Member 10 Member since 2/11/13; Term Expires 12/31/19 5 0 Marylee Abrams — City Council Liaison 20102011201220132014201520162017 Michael Martin — Staff Liaison Number of Projects Review - Year-by-Year Comparison 11