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HomeMy WebLinkAbout2017-11-21 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, November 21, 2017 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. October 17, 2017 5. Design Review: a. Consider Approval of Design Review, Gladstone Community Center, 1945 Manton Street b. Wakefield Park Community Building Design 6. New Business: a. 2017 Community Design Review Board Annual Report 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 17, 2017 1.CALL TO ORDER Acting Chairperson Shankarcalled the meeting to order at5:06p.m. 2.ROLL CALL Chairperson, Bill KempeAbsent Boardmember,Jason LamersPresent Vice Chairperson,Matt LedvinaAbsent Boardmember,Melissa PeckPresent Boardmember,Ananth ShankarPresent Staff Present:Michael Martin, Economic Development Coordinator Jane Adade, Planner 3.APPROVAL OF AGENDA BoardmemberLamersmoved to approve the agenda as approved. Seconded by BoardmemberPeck.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberLamersmoved to approve the August 15,2017,CDRB minutes as submitted. Seconded by BoardmemberPeck.Ayes –All The motion passed. Boardmember Peckmoved to approve the September 19, 2017,CDRB minutes as submitted. Seconded by Acting Chairperson Shankar.Ayes –All The motion passed. 5.DESIGN REVIEW a.Consider Approval of Design Review,HaF Equipment, 1255 Cope Avenue East i.Economic Development Coordinator, Michael Martin gave the report on Approval of Design Review for HaF Equipment, 1255 Cope Avenue East and answered questions of the board. ii.Pete Hoefler, 1255 Cope Avenue East, Maplewood, addressed and answered questions of the board. October 17, 2017 Community Design Review Board Meeting Minutes 1 Boardmember Lamersmoved to approvethe plans date-stamped September 25, 2017, for HaF Equipment’s proposed building expansion. Approval is subject to the developer complying with the following conditions:(additions are underlined and in bold). 1.This approval is good for two years. After two years, the design-review process shall be repeated if the developer has not begun construction. 2.All requirements of the fire marshal and building official must be met. 3.The applicants shall comply with all requirements of the Maplewood Engineering Report from Jon Jarosch dated October 3, 2017. 4.All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 5.Windows to match existing building windows for color and the parapet top to match the existing building to tie units together. Seconded by BoardmemberPeck.Ayes –All The motion passed. This item will be heard from the Planning Commission at 7 p.m. and go to the city council on November 13, 2017. b.Consider Approval of Design Review, Kline Nissan, 3090 Maplewood Drive i.Planner, Jane Adadegave the report on Approval of Design Review for Kline Nissan, 3090 Maplewood Drive and answered questions of the board. ii.Jeremy Thomas, RJ Ryan Construction, 1100 Mendota Heights Rd, Mendota Heights, addressed and answered questions of the board. Boardmember Lamersmoved to approvethe design plans date-stamped September 18, 2017, for the construction of a car wash andtwo detail bays located at 3090 Maplewood Drive North. Approval is subject to the following conditions:(additions are underlined and in bold). 1.All construction shall follow the site plan that the City stamped September 18, 2017. The Director of Community Development may approve minor changes. 2.Repeat this review in two years if the city has not issued a building permit for this project. 3.Satisfy the requirements set forth in the staff report authored by staff engineer,Jon Jarosch, dated October 3, 2017. 4.Satisfy the requirements set forth in the staff report authored by building official Jason Brash. 5.Elevation roof-top equipment submission to city staff for review and approval and if necessary inclusion roof-top screening. Seconded by Boardmember Peck.Ayes –All The motion passed. October 17, 2017 Community Design Review Board Meeting Minutes 2 This item goes to the Planning Commission at 7 p.m.and to the city council on November 13, 2017. c.Consider Denial of a Sign Variance, AT & T, 3070 White Bear Avenue North i.Economic Development Coordinator, Michael Martin gave the report of Consider Denial of a Sign Variance, AT & T, 3070 White Bear Avenue North and answered questions of the board. ii.Representative from AT & T, Valerie Bruggeman,AT & T, 3070 White Bear Avenue North, addressed and answered questions of the board. iii.Representative from AT & T, Paul Riedel, AT & T, 3070 White Bear Avenue North, addressed and answered questions of the board. Boardmember Lamersmoved to deny a sign variance request to allow two additional wall signs for the building located at 3070 White Bear Avenue North. Denial is based on the following reasons: 1.Strict enforcement of the ordinance does not cause the applicant practical difficulties because complying with sign requirements allows the retail tenant sufficient building identification and it will not be difficult for customers to find the location. 2.If this request were to be approved, the sign variance will result in excessive signage for this site as all three walls signs would be visible from the White Bear Avenue roadway. 3.Ifthis request were to be approved, the spirit and intent of the ordinance would not be met. Seconded by Boardmember Peck.Ayes –All The motion passed. This item will be heard by the planning commission at 7 p.m.and then to the city council on November 13, 2017. 6.NEW BUSINESS a.2040 Comprehensive Plan Update Discussion i.Economic Development Coordinator, Michael Martin gave an update on the 2040 Comprehensive Planas stated in the staff report.For more information visit www.maplewoodmn.gov/2040. Boardmember Kempe is the CDRB Representative at the steering committee meeting November 30, 2017. Staff will bring the draft back to the board in early 2018 for review and comment on. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS None. October 17, 2017 Community Design Review Board Meeting Minutes 3 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned by Acting Chairperson Shankarat5:55p.m. October 17, 2017 Community Design Review Board Meeting Minutes 4 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Jane Adade,Planner DATE:November 14, 2017 SUBJECT:ConsiderApproval of Design Review, Gladstone Community Center - 1945 Manton Street North Introduction Project Description Mark Kusnierek of LHB Inc., on behalf of the Gladstone Community Center, is proposing improvements to the school building and community center located at 1945 Manton Street North. The property is located on a 4.99-acre site, currently zoned as residential and used as a community center, a school and a ballpark.The site while zoned residential, has a conditional use permit that allows this use. Request The applicant is requesting city approval of design review for improvements to the existing school buildingand community centerlocated on the site. Background November 1, 1979: The city approved a conditional use permit for a community center at 1945 Manton Street. October 21, 1997: The city approved a ballpark improvement project for the school. Discussion Design Review Site Layout The location of the existing building and parking lot will not change. All existing setbacks and access to the property will be maintained. Architectural The existing building façade for both the school and the community center will be removed and updated usinga three-color pattern panel.The school building with the exception of the gymnasium will be fully reroofed.Exterior improvements to the building exceed $200,000 and requires approval from the Community Design Review Board. Landscapingand Lighting There will be no changes to the existing landscaping and lighting. Recommendation Approve the design plans received onNovember 6, 2017 for improvements to the Gladstone Community Centerand schoolbuilding located at 1945 Manton Street North. Approval is subject to the developer complying with the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall comply with all conditions noted by the building and engineering departments. 3.Any changeto the existing landscape will require plan approval by staff. Reference Information Site Description Site size:4.99acres Existing land use: Gladstone Elementary School Surrounding Land Uses North: Vacant Land South: Residential West: Residential East: Residential Planning Existing Land Use: Government (G) Existing Zoning:Single Family Dwelling(R1) Application Date The city deemed the applicant’s application complete on November 7, 2017. The 60-day review deadline for a decisionis December 30, 2017. As stated in State Statue 15.99, the city is allowed to take an additional 60 days if necessary to complete the review of the application Attachments 1.Location Map 2. Building Plans 3.Building Elevations 4. Building Colors Attachment 1 1945 Manton Street November , 2017 City of Maplewood Information Overview Map Legend ! I 0240 Feet Source: City of Maplewood, Ramsey County Attachment 2 10/31/2017 9:28:41 AM 10/31/2017 9:30:34 AM Preliminary Preliminary Attachment 2 10/31/2017 9:32:15 AM Preliminary Attachment 2 10/31/2017 9:32:16 AM Preliminary Attachment 2 10/31/2017 9:32:16 AM Preliminary Attachment 2 10/31/2017 9:32:16 AM Preliminary Attachment 2 10/31/2017 9:32:16 AM Preliminary Attachment 10/31/2017 9:32:16 AM Preliminary Attachment 10/31/2017 9:32:16 AM Preliminary Attachment 10/31/2017 9:32:16 AM Preliminary Attachment 10/31/2017 9:32:16 AM Preliminary Attachment 10/31/2017 9:32:16 AM Preliminary Attachment MEMORANDUM TO:Community Design Review Board FROM:DuWayne Konewko, Environmental & Economic DevelopmentDirector Audra Robbins, Parks & Recreation Manager DATE:November 21, 2017 SUBJECT:Wakefield Park CommunityBuildingDesign Introduction Staff held ajoint work session on October 17, 2017,with the Community Design Review Board (CDRB),the Planning Commission and members of City Council.The purpose of the joint work session was to garnercomments and feedbackon the Wakefield Park Improvement Plans that were presented at the September 11, 2017,City Council meeting,with the main focus being the community building. Based on that initial feedback, our consultants from Kimley-Horn are here tonight to show you design options for the building. Background Comments from the Joint Committee on the initial building design focused on the materials and colors represented,and the building’s overall form that incorporates flat roofs andamaingable roof over the gathering space. The community building’s overall size of 3,300 SF and the floor plan configuration has not changed significantly since the Joint Commission meeting on October 17, 2017. In response to the Joint Commission’s comments,alternative colors and materials are being considered in a design option that features natural tones that are warmer and brighter than the previous scheme. Consideration of building material alternatives and colors includes the following: Siding materials Soffit materials Exterior paint colors Roofing materials Stone veneer materials Patio pavement types Retaining wall types In response to the Joint Commission’scomments regarding an alternativeto the flat roofs over the building entries and support spaces, the Design Team believes that the combination of the main gable form with flat roofs provides anoverall design with the following: The gable shape of the community gathering space is the dominant building form that relates to the function and activities it supports. The flat roofs allow the main gable form to be the building’s dominant featureand provide a more human scale at both the west end of the building and at the main entry. The simple geometric forms interlock and create an interestingcomposition. Since the October17,2017meeting,the height of the gabled end of the building has been lowered by four feet andcreates a better scale within the community gathering space and the covered patios that surround it. The project continues to implement the requirements of the 2012 Green Construction Code (IgCC) for both building and site improvements. We are requesting that the CDRB provide comments on the proposed materials and proposed alternativecolor scheme as it is presented. The CDRB will have another opportunity to review plans at the 90% level. Recommendation Staff recommends that the CDRB choose one of the presented design schemes for the Wakefield Park CommunityBuildingandrecommend moving forward with it in the continuation of the final design process. Attachments None MEMORANDUM TO:Bill Kempe,Community Design Review Board FROM:Michael Martin, AICP,Economic Development Coordinator DATE:November 14, 2017 SUBJECT:2017Annual Report Introduction Attached to this memo is adraft of the community design review board’s(CDRB)2017 Annual Report. This year, staff is taking a different approach with the development of the annual reports for the CDRB, planning commission, housing and economic development commissionand environment and natural resources commission.In coordination with staff from the environmental and economic development department (EEDD), many of the projects and initiatives worked on by the city and the department require and rely on feedback and guidance from multiple board and commissions. To demonstrate this coordination, EEDD staff is working on a single report that will contain the typical annual reports that each of the board and commissions produce but also will focus on major project areas from the previous year. For example, theRice-LarpenteurStudy and the 2040 Comprehensive Plan update. Discussion While theformat of the 2017Annual Reportis being updated, the content is still very similar to previousyear’sreport andwhat otherEEDD staffed commissionswill be submittingto the city council.It is the intent to have commission representatives from the four EEDD-staff groups appear and present the annual report and the same council meeting in early 2018. Recommendation Recommend approval of the CDRB’s2017Annual Report. Attachments 1.2017CDRBAnnual Report Attachment 1 CDRB will be completed in 2018 and phase three - a 6,000 - 8,000 2017 Actions and Activities square foot retail building - is expected to begin shortly thereafter. In 2017, the Community Design Review Board (CDRB) reviewed In addition to new construction projects, substantial building 24 items, an increase from the previous year. In 2017, the additions were approved for LivINN Suites, Kline Nissan, HaF CDRB saw an increase in the number of new developments and Equipment and the Maplewood Professional Building. These redevelopments being reviewed. The trend over the last few types of investments show businesses are healthy and investing years had the CDRB reviewing smaller remodels, revisions and in their properties. expansions so it has been a positive sign that in 2016 and 2017 there have been more substantial construction projects. The CDRB also reviewed 11 additional projects via the 15-day minor city since Maplewood is approximately 95 percent developed construction review process. In 2018, the CDRB expects to review as there are not many remaining vacant sites available for a similar number of projects. residential and commercial projects. The projects the city has been reviewing are more complex and time consuming due to the Throughout 2017, the CDRB reviewed mainly commercial projects redevelopment efforts made throughout Maplewood. – most notably the second phases of the Hazelwood Medical Commons building and Frost-English Village. The Hazelwood Medical Commons, which opened this fall, is 140,000 square foot of the Frost-English Village project continues the redevelopment of the Gladstone Neighborhood by providing 107 units of market- rate senior housing. The senior housing building 137,528 107 The CDRB reviews building design, site plans, and landscape for proposed multi- SQUARE FEET OF family, commercial and industrial development in Maplewood. The CDRB’s goal NEW UNITS OF NEW COMMERCIAL is to approve attractive developments in architectural design, the use of proper RESIDENTIAL BUILDING SPACE landscape materials and a functional and attractive layout. The building elevation HOUSING APPROVED APPROVED BY CDRB plan above is from the new McDonald’s building at 1797 Cope Avenue East. BY CDRB This plan is typical of the type of materials the CDRB reviews before a project is approved to be built. Major Development Projects Reviewed in 2017 Hazelwood Medical Commons Phase 2 2945 Hazelwood Street Maplewood Professional Building 1655 Beam Avenue East McDonalds 1797 Cope Avenue East John Glenn Middle School 1560 County Road B East Maple Ridge Shopping Center 2515 White Bear Avenue Regions Hospital IRTS 2715 Upper Afton Road Frost-English Village Phase 2 1957 English Street North Multi-Tenant Retail Building 3088 White Bear Avenue LivINN Suites 285 Century Avenue North McDonalds 2935 Southlawn Drive 3M Parking Ramp B229 - 3M Center HaF Equipment 1255 Cope Avenue East Boaters Outlet 2000 Rice Street North Kline Nissan 3090 Maplewood Drive LS Black Contractors Sign Plan 1959 Sloan Place AT&T Sign Variance Denial 3070 White Bear Avenue 1590 Frost Avenue East Gladstone Community Center 1945 Manton Street 6 Attachment 1 Looking Ahead to 2018CDRB Membership activities for 2018: • Develop broader design-related policy issues for the city; include in the 2040 Comprehensive Plan • Have in-service training sessions to develop the skills of the CDRB; including sustainable building practices • Continue developing policy guidelines for vegetation use along public rights-of-way; include in the 2040 Comprehensive Plan 2017 CDRB - Ananth Shankar (left to right), Matt Ledvina, Melissa Peck. Not pictured - Bill Kempe and Jason Lamers. by the city council. Membership terms are for three years, with extensions for additional terms approved by the city council. The current membership is as follows: In 2017, the CDRB approved a comprehensive sign plan and the second phase of the Hazelwood Medical Commons, pictured above. The Hazelwood Medical Commons Bill Kempe — Chairperson Member since 2/11/13; Term Expires 4/30/18 Matt Ledvina — Vice-chairperson CDRB Project Review -Comparative Member since 3/10/97; Term Expires 4/30/20 Jason Lamers — Member 30 28 Member since 5/26/09; Term Expires 4/30/18 25 24 Melissa Peck — Member 25 Member since 2/13/17 Term Expires 4/30/19 2121 20 Ananth Shankar — Member 20 18 Member since 8/8/94; Term Expires 4/30/19 14 15 Tou Xiong — City Council Liaison Michael Martin — Staff Liaison 10 In February 2017, Melissa Peck was appointed 5 to the CDRB. Member Ledvina’s term was up for reappointment in 2017 and the council renewed his 0 20102011201220132014201520162017 term to 2020. Members Lamers and Kempe’s terms are up for reappointment in 2018. Number of Projects Review - Year-by-Year Comparison 7