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HomeMy WebLinkAbout09/04/1996 MAPLEWOOD HUMAN RELATIONS COMMISSION Wednesday, September 4, 1996 Maplewood City Hall Maplewood Room 6 p.m. - Planning Meeting 7 p.m. - Regular Meeting (NOTE DATE, TIME AND LOCATION CHANGE) PLANNING MEETING AGENDA 1. Brainstorming future events, effectiveness of past events, Commission's role, etc. 2. Plan Calendar of Agenda Items and Activities REGULAR MEETING AGENDA I. CALL TO ORDER II. APPROVAL OF MINUTES III. APPROVAL OF AGENDA IV. OLD BUSINESS Discuss Maplewood Night Out Celebration -All 7B-; Briefing on Racial Slur Complaint Resolution - Sherrie 1C. Briefing on Ramsey County Fair--City Booth - Lynne V. NEW BUSINESS A. Prepare discussion portion of Mixed Blood Theater Performance and confirm attendance of members -All VI. yA6HER BUSINESS VII. REPORTS A. City of Maplewood B. Agenda items for next time VIII. ADJOURNMENT C:\WPW IN60\HRC\AGE NDA Maplewood Unman Relations Commission Minutes from June 4, 1996 Present: Marie Koehler, Gordy Heininger,Regina Laroche-Theune, Lynne Croes, Maria Cantu-Costilla, Linda Wainio. Absent Carol Cude Ex-officio: Mike McGuire, Sherrie Le_ The meeting was called to order at 7:03 pm by chair, Gordy Heininger. A motion to approve the agenda was moved_ A request to an addition was made and approved. The motion to approve the agenda as amended was seconded arid passed. A motion to approve the minutes was moved and seconded_ A few corrections to the minutes were requested and approved_ Motion to approve the amended minutes was passed_ Old Business A. Update on C.oilutnity Evert: Sherrie called the East Side Conmiuity Center group and the Mixed Blood Theatre to discuss using the community center theatre and allowing the HRC to sponsor one of the performances for the community. Both groups were very excited about this idea and agreed to do it_ The performances are set of Sept_ 18, 19, 20 at 7 pm We will sponsor the perfinmance on the 18th with a reception following in the banquet room. Sherrie will request charitable gambling monies for$700 from the assistant city manager. The city employees will also he able to attend a day performance as part of the agreement. This will be announced in the Maplewood in Motion, and it will be put on the cable access channel and advertised at the community center. A sign language interpreter will be included in the per formances. A letter has been sent to all the area HKC members who attended the April meeting. They will he invited to the Sept. 18 performance. B. Mounds, ark Poster Award Ceremony Gordy arranged with Helen Nelson (faculty advisor) to have the certificates handed out during a lunch program. She will arrange the program. C Maplewood Night Out/Quit House: The Mounds Park student diversity group have agreed to participate in this event. They will wear Among traditional clothing and perform dances. Gordy will keep in contact with them. We will have a display table with an easel with the oversized check showing the diversity awareness award won by Mounds Park; the maple leaf key chains with HRC on them; book marks; annual report and other literature; and the posters will be displayed in the city hall. The schedule for setting up, staffing and clean up is: 4:30-6: Gordy, Linda, Carol 6-7:Marie, Maria 7-8:30: Regina, Lynrre Terrie Carlson will make any signs we need_ Lynne will check on the availability for more "Hate and Bias Crime" brochures from the Attorney General's Office and arranging fbr a display board. New Business A Ramsey County Fair: Lynne offered to help staff the city's booth at the fair. Sherrie will notify the asst_ city manager who will contact Lynne to arrange a time_ Other Business A_ Oakdale city Council Rejects HRC: The City of Oakdale city council has voted down the plan to re-establish a human relations commission for their city The newspaper articles were discussed; both Gordy and Lynne were quoted. Gordy questioned if there was anything we should do to respond to this. Mike said that as an individual, Gordy could write a letter to the editor, but not as a representative of the city of Maplewood. 13 Complaint: A woman contacted Sherrie with a complaint about some advertising from a deli in Maplewood The advertising uses a derogatory term about people of Italian heritage. Gordy initially contacted her, but after discussion we determined that more investigation may be necessary. Carol and Lynne would check in to this further Lynne will contact Carol. Reports A. City of Maplewood,: Mike reported that the Mayor's forum for July may be held at the 1-Irnong Funeral Home. This is tentatively scheduled for Tues_, July 2, 6-7 put. There have been some concerns expressed by citizens about the use of animals for the funerals and other questions about the FLnong community The forurrr can be used to disseminate more accurate information on the ceremony. 13 Agens lot Seutewlzer_meeting: The Sept. meeting will be Wed, .Sept. 4 at 6 pm. This is the annual planning meeting for the next calender year, which will be done between 6-7 pm_ items for discussion for the regular meeting are: - press release and flyer for schools about the Mixed Blood Theater program -report on the Ramsey County Fair -report on the Open House -report on the complaint diversity training for commission members (Hmong) A motion to adjourn was made at 8:45 pm_ Motion seconded and passed_ Respectfully submitted, Lynne Croes Recording Secretary CITY OF it mApLEwo 0 D 1830 E. COUN'T'Y ROAD B MAPLEWOOD, MINNESOTA 55109 August 7, 1996 Rosanne D' Agostino 1677 Burns Avenue St. Paul, MN 55106 Dear Ms. D' Agostino: Thank you for writing to express your concerns. We discussed your concerns at our last Human Relations Commission Meeting. Unfortunately, we don't meet during the months of June or July, which is why this letter is a little slow is getting to you. At the last meeting, one of our Commissioners volunteered to call you to discuss your concern. Apparently, there was some miscommunication when she spoke to you. We deeply regret this misunderstanding. She did not mean to imply that your concern was not valid. In the course of your conversation with her, Carol was trying to explain that many people associate that word with a sandwich and are unaware that it is also thought of as a racial slur. It is possible the restaurant did not intend to offend anyone by using that term. We understand that you and others are offended by the term "dago" and that this term is used as a name of a type of Italian sandwich served at Kirksters, a Maplewood restaurant. We also understand that you have contacted several agencies to voice your concern including: St. Paul Human Rights, State Human Rights and the State Attorney General's Office. Equal Opportunity Employer Our Commission does not have enforcement authority unlike the other three agencies you have contacted. We normally refer people to agencies who have enforcement authority when that is the appropriate solution, but in this case you have already contacted these agencies. We can and will contact the restaurant to share your concern with them and to encourage them to rename their sandwich based on the fact that this word is also used as a racial slur. We will send you a copy of the letter we send to Kirksters. We hope they take our concerns seriously and act to discontinue their use of this derogatory term for their sandwich. Again, we apologize for the misunderstanding that occurred in your initial conversation with one of our Commissioners. Sincerely, ♦ , ' Gordon Heininger, Chair Maplewood Human Relations Commission c: Human Relations Commission . CITY OF . mA .FLEwoi MA2LEWOOD t►, 1830 E. COUNTY ROAD B MAPLEWOOD, AIINNESO"LA 55109 August 8, 1996 Kirk Keane Kirkster's Restaurant 705 Century Avenue North Maplewood, MN 55119 Dear Mr. Keane: I am writing on behalf of the Maplewood Human Relations Commission. We received a complaint from a woman from St. Paul regarding your use of the term "dago" for a sandwich on your menu. Although we recognize that this term is used by your restaurant and others to refer to a type of Italian sandwich, we need to let you know that historically this term has been used as a racial slur directed primarily at Italians but also at other ethnic groups. A number of people find the use of this word offensive in any context. This person has contacted us and other regulatory agencies to express her concern and to request our assistance in addressing this issue. She continues to receive an unsolicited mailing at her home called METRO SUPER SAVER in which you advertise your sandwich using the term "dago." This greatly upsets her and she has tried numerous times, to no avail, to keep this unsolicited mailing from coming to her home. The other option here, of course, is for you to discontinue the use of the term in your advertisements, and preferably on your menu as well. While we recognize that there are many people out there that either are not aware of the derogatory connotation of the word or otherwise do not find it offensive, there are certainly a number of people that do find it offensive. I am sure you did not intend to offend anyone by using that term and were unaware that it is also thought of as a racial slur. We would greatly appreciate it if you could substitute another, less offensive term for your sandwich. If you have any questions or concerns, please feel free to contact our City Liaison, Sherrie Le, Human Resource Director at: (612) 770-4527 or me at (612) 772-2300. Sincerely, tf-'' "-- I' , Go n Heininger, C it Maplewood Human Relations to mission C: Human Relations Commission Complainant Sherrie Le Equal Opportunity Employer STATE OF MINNESOTA'DEPARTMENT OF HUMAN SERVICES° DEAF AND HARD OF HEARING SERVICES DIVISION Dealad METROPOLITAN REGIONAL SERVICE CENTER 1 FOR DEAF AND HARD OF HEARING PEOPLE Site Address ° 130 East Seventh Street ° St.Paul, MN 55101 � �• Dirisia4 ��'iy ....*;� Mailing Address ° 444 Lafayette Road ° St.Paul,MN 55155-3814 �+t 6121297.1316 V ° 6121297.1313 TTY ° 6121291.1155 FAX Dear Service Provider: On behalf of the staff at the Metro Regional Service Center for Deaf and Hard of Hearing People (RSC), I am pleased to provide you with this copy of"Training Seminars: Deaf and Hard of Hearing Trends." Beginning September, 1996, the Metro RSC will be offering on a scheduled basis, in-house training -seminars to professionals and other interested individuals. Staff at the Metro RSC are excited about this new venture! 1 invite you and other interested staff to attend any of the seminars that are of interest to you or may assist you with interacting with deaf and hard of hearing individuals. f there are other training seminars that you would like the Metro RSC to offer, please let me know by calling 297-3640 (Voice) or 297-1384 (TTY). We're interested in satisfying your training needs as best as we can. Please route this training booklet to staff and post it in a visible location. Sincerely, -)1\(A, D Marie Koehler Regional Manager Equal Opportunity Employers In honor of Deaf Awareness Week, September 22 - 28, 1996, the Metro RSC will offer two FREE training seminars entitled "Deaf, Deaf World." Course Description This activity offers "hands on" experiences. It will give you an opportunity to experience what it is like to be a Deaf/Hard of Hearing person. The activity involves different situations that you may encounter in your daily life. You will experience problems and try to solve them. You will face some communication difficulties and try to overcome them. Just remember that you are in a Deaf, Deaf World, so the majority of the population is Deaf/Hard of Hearing. You will be given some handouts telling you what you will do in specific situations. You will be expected to participate and interact with the Deaf/Hard of Hearing people. The whole purpose of this activity is to get an idea of what it is like to be a Deaf/Hard of Hearing person. Date: Tuesday, September 24 Time: Session 1 - - 9:00 - 11 :00 a.m. (pick one) OR Session 2 - - 1:00 - 3:00 p.m. Place: Metro Square Building Lower Level, Conference Room 56 Due to space limitations, individuals interested in attending these seminars must register by September 16, 1996. MEMORANDUM TO: HRC Members FROM: Terrie Carlson DATE: August 27, 1996 RE: 25TH ANNUAL LEAGUE OF MINN. HUMAN RIGHTS COMMISSIONS CONFERENCE I've attached information on this year's annual conference being held Saturday, September 7. If you are interested in attending this conference, please let me know by noon on Wednesday, September 4, so that I can get you registered. If you have any questions, please feel free to call me at 770-4524. Attachments [Tentative] MARK YOUR CALENDARS! ! LEAGUE OF MINNESOTA HUMAN RIGHTS COMMISSIONS ... Previews its 25th Annual Conference* Saturday, September 7, 1996 8:00 A.M. - 4:00 P.M. Land O'Lakes, Inc. 4001 Lexington Avenue North Arden Hills, Minnesota HUMAN RIGHTS IN THE '90'S (Awareness--Education--Action--Responsibility--Implementation--Cooperation) KEYNOTE SPEAKER, Professor Thomas Kuster, First LMHRC President, Human Rights Commissioner, City of New Ulm, The Honorable Mayor Dennis Probst, City of Arden Hills, The Honorable John Marty, State Senator, City of Roseville, SPECIAL LUNCHEON GUEST SPEAKER, Dr. David Beaulieu, Minnesota Commissioner of Human Rights, Panelists, Geri Evans, Jeanne Hinz Junge, Thomas Surprenant, Dr. John Taborn, Fr. Vincent Schwahn, Constance Potter, Richard Colond,John Choi, Barbara Frey. Conference activities includes: Plenary Sessions, Workshops, Exhibits, Video Presentations -- Color of Fear, Diary, Story of Teachers of Color Program... Intro to Mediation, American Arbitration Association, Idea Exchange, Member Cities Human Rights Commission participation, entertainment ... and more.. *CLE AND CUE ACCREDITATION APPROVAL PENDING. CL/P AND MAIL THIS PORT/ON ALONG WITH REGISTRATION FEE TO JANE MCPARTLAND, FINANCIAL COORDINATOR, I 820 /0TH AVENUE SOUTH #8, ST. CLOUD, MN 5630/ . Name Street City State Zip Phone (day) (Evening) City Organization/Affiliation Special Accomodation Needed Please Make Checks Payable to "LMHRC" Registration Fee: S45.00 [includes coffee, rolls, lunch and workshops] After August 23rd, Registration Fee is 555.00. Working Draft-Annual Meeting/25th Anniversary Development Outline, July 29, 1996 LMHRC 25th Annual Conference* Saturday, September 7, 1996 8:00 A.M. - 4:30 P.M. Land O'Lakes, Inc. 4001 Lexington Avenue North Arden Hills, Minnesota HUMAN RIGHTS IN THE '90'S (Awareness--Education-Action--Responsibility--Implementation--Cooperation) 8:00 - 8:30a.m. Conference Registration [rolls and coffee] Exhibits - Video Presentations -Color of Fear, Diary, Story of Teachers of Color Program, Gender Equity Exploration 8:30 - 9:00 LMHRC Business Meeting and Election 9:05 WELCOME - The Honorable Dennis Probst, Mayor City of Arden Hills The Honorable John Marty, State Senator, City of Roseville 9:10 COMMENTS - Ed Lohnes, League President 9:15 OPENING REMARKS - Delores Fridge, MN Deputy Commissioner of Human Rights 9:20 KEYNOTE SPEAKER, Professor Thomas Kuster, First LMHRC President, Human Rights Commissioner, City of New Ulm, 9:40 PLENARY SESSION - Response to Keynote Address - QUESTIONS AND ANSWERS Moderator: John Choi, International Lawyer, HR Advocate Panelists: Geri Evans, New Brighton HR Commission Thomas Surprenant, Song of Hope Dr. John Taborn, Psychologist- Professor African American Studies University of Minnesota Fr. Vincent Schwahn, St. Pauls-On-The-Hill/Mision Santo Nino Jesus Barbara Frey, Executive Director MN Advocates for Human Rights Constance Potter - Anti-Violence Harassment Crime Victim Advocacy, Gay and Lesbian Community Action Council Jeanne Hinz Junge, LMHRC Awardee Richard Colond, Isanti HR Commission 10:55 <break> 11:00 Workshop I - Education - Marion Helland 12:15 LUNCHEON - LMHRC AWARD PRESENTATION AND RECOGNITION SPECIAL LUNCHEON GUEST SPEAKER, Dr. David Beaulieu, MN Commissioner of Human Rights - Presentation 1996 LMHRC Award and Recognitions 1:30 Workshop II - Program Sharing -Idea Exchange - Member Commissions - Facilitator • Overview of Current Minnesota Human Rights Law incl. Sexual Orientation Ken Nicolai, MDHR • Local Member Commissions working with: Poster Contests, Human Rights Day, Essay Contests, Creative Curriculum Grant Award, Working with ADA, Affordable Housing 2:45 <break> HR Commissions dealing with Intolerance In our Communities, Larry Nicholson, John Kaufhold, HR New Brighton, Jill Berquist, HR Roseville • Intro to Mediation, American Arbitration Association • Treaty Laws- Lance Morgan, Andrew Favorite 4:00 WRAP-UP RECEPTION PERFORMANCE AGREEMENT Agreement made, effective June 7, 1996 by and between The Mixed Blood Theatre Company, a Minnesota corporation, of 1501 South Fourth Street, City of Minneapolis, State of Minnesota,55454, hereinafter referred to as "Mixed Blood," and Community Centers Network, hereinafter referred to as "the Client." 1. The Play. Mixed Blood hereby contracts with the Client to produce and perform the customized play on diversity,written by Syl Jones. The script will be based on information provided by the appropriate group of employees. The Client agrees that the script and the right to perform the play belong to Mixed Blood and Mixed Blood reserves the right to produce and perform the play, or variations thereof, at other times and for other audiences, but only after deletion of any information provided by Client. Mixed Blood represents to the Client that the play will be original either to Syl Jones and shall not violate any copyright or other right of any third party. 2. Performance. Mixed Blood shall, pursuant to the terms and provisions of this Agreement perform the play at the Maplewood Community Center's theatre on September 18, 1996 at 10:00, 1:30, and 7:00 and September 20 at 10:00 AM. Mixed Blood agrees to provide all personnel, including actors, musicians, theater technicians and stage managers for the performance. Mixed Blood also agrees to provide all sets, props, costumes, special and sound effects, and transportation necessary for the production of the play. 3. Payment. As total compensation for the performance and writing of the play, the Client agrees to pay Mixed Blood a total of Seventy-five hundred Dollars ($7,500) plus expenses related to technical demand of the production not to exceed $250. Payment will be made as follows: Three thousand seven hundred fifty Dollars ($3,750) on or before July 1, 1996 and the balance, three thousand seven hundred fifty Dollars ($3,750) plus technical expenses to be paid the day of the performance. If full compensation is not paid as stated, Mixed Blood may, at its option, refuse to perform, and in such event the Client shall remain liable to Mixed Blood for the stated amount of compensation. 4. Theater. The Client will furnish a suitable space for the performance, including a stage area, seating for the audience, suitable electrical power, and dressing rooms for the performers. Mixed Blood will be allowed sole access to the performance space, technical equipment and dressing rooms on the day prior to the first performance and until four hours after the final performance. Suitable electric power is considered to be 120/208 volt, 3 phase, 50 amp service for lighting, located within 25' of a front corner of the stage, plus a separate 120 volt circuit for sound. In the event suitable electric power is not available, other arrangements will be made to between the Client and Mixed Blood. Lighting and sound equipment and control will be provided by Mixed Blood, if necessary. The Client is responsible for all house management duties, including providing ushers, ticket sellers and ticket takers, if necessary. While on Client's premises, Mixed Blood, its employees and agents shall comply with all safety and security instructions given by the Client. 5. Advertising. The Client will provide all tickets and programs necessary for the performance. Mixed Blood will furnish copy for such programs. 6. No Recording. The performance to be given under and pursuant to this Agreement shall not be broadcast or recorded in any manner or form whatsoever without the prior, express, and written consent of Mixed Blood. 7. Inability to Perform. Mixed Blood shall not be liable to the Client for Mixed Blood's failure to appear or perform in the event that such failure is caused by or due to "acts of God," including but not limited to such acts or regulations of public authorities, labor difficulties, civil tumult, strike, illness, interruption or delay of transportation service, or any other cause beyond the reasonable control of Mixed Blood. In such event, however, the $3,750 payable the date of the scheduled performance pursuant to Section 3 shall not be payable unless, and until, the performance is rescheduled for an alternative date. 8. Notices. All notices to be given and communications to be addressed to Mixed Blood in connection with the Agreement and performance shall be in writing, and addressed to Mixed Blood at 1501 South Fourth Street, Minneapolis, Minnesota, 55454. All notices to be given by Mixed Blood to the Client in connection with this Agreement shall be in writing. 9. Termination. Either party to this agreement may immediately terminate this Agreement if the other fails to cure a breach of this Agreement within ten days after receiving written notice of such breach from the other party. If the Client terminates the Agreement because of a breach by Mixed Blood, then the Client shall not be obligated to pay the$3,750 otherwise due the date of the performance and Mixed Blood shall return to the Client the $3,750 paid upon the signing of this Agreement. If Mixed Blood terminates the agreement because of a breach by the Client, Mixed Blood may retain the $3,750 paid upon the signing of this Agreement, and shall be entitled to the $3,750 payment otherwise due on the date of performance. 10. Governing Law. It is agreed that this Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of Minnesota. 11. Liability. The Client agrees to carry general liability, theft and property damage insurance in amounts sufficient to provide coverage for personnel employed by the Client. Mixed Blood agrees to carry general liability, theft, and property damage insurance in amounts sufficient to provide coverage for personnel employed by, and scenery, costumes, equipment owned/or rented by Mixed Blood. To the extent of Client's negligence, the Client agrees to defend, indemnify, and hold Mixed Blood harmless from any claims, suits, demands, actions, proceedings, judgements, costs, and expenses in connection with Mixed Blood performances as described in this contract. 12. Compliance With the Law. Each party shall be responsible for ensuring compliance with and shall comply with, at its sole cost and expense, all local, state, and federal laws with regard to the performance of its duties under this Agreement. 13. Effective Partial Invalidity. The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision. 14. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement. 15. Modification of Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party. It is understood that this Agreement is an offer of services by Mixed Blood and is not binding on either party until both the Client and Mixed Blood have signed and initialed any changes. 16. Assignment Neither party may assign this Agreement in whole or in part without the prior written consent of the other. IN WITNESS WHEREOF, each party to this Agreement has caused it to be executed on THE MIXED B ! S D THEATRE COMPANY BY I[ h. S 2ITS iii ' � COMMUNITY SERVICES NETWORK BY ITS 1/.tot rc s- o f vc AGENDA NO. 0—'41 AGENDA REPORT Actio:. by Council: TO: Mike McGuire, City Manager Endorsed___-- Kodifie�,_.____ FROM: Craig Dawson, Assistant City Manager RejectecL--- Date 7 RE: 3rd Quarter 1996 Requests To Use Charitable Gambling Funds DATE: July 8, 1996 RECOMMENDATION: It is recommended that the City Council review the requests for use of charitable gambling funds and determine the level of funding for each. INTRODUCTION On February 26, 1996, the City Council revised its policies on granting awards from the Charitable Gambling Fund. The new guiding principles are: a) The first priority in the granting of funds will be given to the City of Maplewood. b) The City will consider funding requests by other organizations which are used for City- related purposes. The City Council considers requests to use charitable gambling funds at the first Council meeting of each quarter. Five requests have been made for third quarter 1996 funding. City of Maplewood--Human Relations Commission ($700): The HRC is jointly sponsoring a Mixed Blood Theater play on diversity with several east-metro community centers. There will be three day-time presentations for staff and an evening performance, at 7:00 p.m. September 18 at the Maplewood Community Center, that will be open to the public. As it has in past years, the HRC would sponsor the public performance and the community discussion and reception immediately following it. The evening's activities would be offered at no charge. The HRC is requesting $700 to cover the rental costs for the theater and reception. The Council funded this activity at this amount in 1995. City of Maplewood--Community Center Ticketing System ($4,500): In its report on 1995 financial activities,the City's auditor recommended revisions in the City's ticketing system for performances in the Community Theater. Staff solicited and received proposals from four firms to provide software and hardware which would meet the needs of the City and the Maplewood Heritage Theater Company, and would address the concerns outlined by the auditor Charitable Gambling Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balance Actual for January 1 , 1990 thru June 27, 1996 and Budgeted for January 1 , 1996 thru December 31 , 1996 BEGINNING ENDING FUND TRANSFERS FUND YEAR BALANCE REVENUES EXPENDITURES OUT BALANCE Actual: 1990 $0 $1,787 $0 $0 $1,787 1991 1,787 89,758 0 0 91,545 1992 91,545 63,653 44,262 0 110,936 1993 110,936 53,882 18,336 5,312 141,170 1994 141,170 56,169 32,018 52,245 113,076 1995 113,076 67,167 22,933 73,570 83,740 1996 83,740 24,065 9,981 20,877 76,947 Original Budget: 1996 96,556 63,510 0 40,000 120,066 Re-estimate: 1996 83,740 67,167 12,425 70,880 67,602 P:\FINANCE\123r5w\MISC\CHGAM MEMORANDUM TO: Craig Dawson, Assi ant Cit ' - - -ger FROM: Bruce K. Andersonf r � • ' - and Recreation DATE: June 18, 1996 for the u ' •, 996 City Council Meeting SUBJECT: Charitable Gambling INTRODUCTION The city auditor expressed concern regarding the ticketing system currently in place at the Maplewood Community Center. The concern raised by the auditor was that our current system did not provide enough security and/or financial accounting safeguards to eliminate the possibility of theft and/or monitoring of the ticket sales. We currently order our tickets through a supplier in New York City on a season-wide basis in cooperation with the Maplewood Heritage Theater Company. BACKGROUND Staff solicited proposals from four firms to provide software and hardware to address the concerns outlined by the city auditor. There were four firms that submitted proposals that were analyzed by city staff. Based on our needs as well as those of the Maplewood Heritage Theater Company, it is our recommendation that TicketStop, Inc. be purchased at a cost of $4,500. TicketStop, Inc. has a number of competitive advantages over the other products that we sampled: 1. TicketStop, Inc. is Windows compatible. 2. The system is able to produce not only tickets, but also badges, coupons and passes. 3. It has the capability of printing advertising on the back of the tickets. 4. The company has been in existence for a number of years and their reference checks were excellent. We have spoken with representatives of Maplewood Heritage Theater Company and they have indicated that they would utilize the TicketStop, Inc. software for production of their ticket sales as well. interoffice MEMORANDUM to: Bruce Anderson, Parks and Recreation Director cc: Doug Taubman, Recreation Coordinator II from: Colleen J. Dirkswager re: Charitable Gambling Funds Request date: June 26, 1996 1 would like to formally request charitable gambling funds to cover the cost for integrating Edgerton and Carver Community gym sites into our RecWare program. We would need to upgrade our RecWare facility, membership and registration packages to include multi-site access at a cost of $5,280.00. In addition to the software costs their also would be the following costs involved in bringing these two sites on line: $1390.00 for maintenance support and updates; $455.00 for registration and facility training; and approximately $600.00 (from S. Hurley) for modems and additional software required to network them with the MCC/City f Tall. There would also be the-US West charge, which will vary depending on the type of line available at each site, to install and maintain the line at an approximate charge of $300.00 for installation and $1200.00 for annual service. This investment of $9,225.00 will not only provide each site with information and network capabilities it will offer the community additional locations to register for programs and purchase memberships. These programs will also provide the site supervisors the ability to enter program information, registration information and handle all rentals/permits internally. from the desk of... Colleen J.Dirkswager • Recreation Program Assistant Maplewood Park and Recreation 2100 White Bear Avenue Maplewood,MN 55109 . (612)119-3554 Fax:(612)119-9608 Dispute .1111111.. Resolution Center I 265 Oneida Street, St. Paul, Minnesota 5516i 2--//91 1 June 1, 1996 Dear Mayor Bastian: I have the pleasure of serving on the Board of Directors of the Dispute Resolution Center, a nonprofit organization established in 1982. The Center provides mediation services to individuals, families, neighbors, community groups, government agencies and businesses throughout Ramsey County. I'm writing to encourage Maplewood's use of the Center's services and to ask Maplewood to join other Ramsey county municipalities in financially supporting the Center in 1996. As a New Brighton city council member, I fully recognize the tremendous community service and cost savings that the Dispute Resolution Center provides to the East Metro area. Each year hundreds of cases are resolved by the Center's mediators, reducing delays and saving parties the financial and emotional costs associated with litigation. Cities, in particular, can benefit from the services of the Center. For example, when asked to resolve disputes between constituents, the New Brighton council and staff frequently suggest the alternative of mediation with excellent results. Mediation allows the parties to work out their own voluntary and confidential solution without major city involvement or publicity. And, the Center has been used on several occasions to successfully mediate disputes involving the city as a party. Our latest case involved a dispute with a private contractor over the cost of replacing charcoal in our water treatment facility. This dispute, involving many thousands of dollars, was resolved in a single two-hour session. Other cities have recently used mediation to resolve disputes concerning traffic problems, zoning issues, erosion control, and public works projects. These many valuable services will only continue to be available if we all share in supporting the Center's operation. The Center has received its primary on-going funding from the State of Minnesota, Ramsey County and the City of St. Paul. Several suburban communities have contributed to the Center's operating budget over the years. Even though some cities do not financially contribute, residents and businesses in those cities receive services upon request. Maplewood's financial contribution to the Dispute Resolution Center will help ensure that services continue to be available to Maplewood and your constituents. Maplewood's investment in the Center is one way to offset the inevitable annual "budget crunch" and better utilize the limited time of city staff. The Center has greatly appreciated Maplewood's past financial support. Thank you, again, for Maplewood's previous contributions. Please consider a contribution to the Center this year. While contributions of any size are welcomed, the following scale indicates annual donations made by cities similar to yours: cities with population under 10,000 $ 500 per year cities with population from 10,001 - 20,000 1,000 cities with population from 20,001 - 30,000 1,500 cities with population from 30,001 - 40,000 2,000 cities with population from 40,001 - 50,000 2,500 A Board or stall'member will contact you in the near future to discuss any questions you might have. In the interim, please do not hesitate to call the Center's Executive Director, Timothy Hedeen, at 292-7791, or call me at 296-2633. Thank you for considering this request. We look forward to continuing to provide services to Maplewood. Sincerely, R jer Williams cc: Michael McGuire, City Manager �.. ._ 0.Y UL, MEMORANDUM 0 0 \ti� U3��`' TO: Department . -.- upervisors FROM: Tom Eastm. Aty tG\ A -, s- IR L RE: OCTOB a i. ST 96 - A Celebration of Community, Family and Friends (\A -i),\,C'tj 'I DATE: July 22, 1996 Y-1-o __\(_— This October marks the Community Centers second birthday. To recognize this occasion we are planning to celebrate throughout the month with an event called "Octoberquest 96". The goal is to" u bring the community together at the Community Center. ' ?(\,01V Some of the events planned are: -MCC Corridor Display Tables October 1-30 -Teddy Bear Band October 50Q 5 kC) -Heritage Theater Performance October 11-13, 18-20, 25-27 "Pirates of Penzance" Q , -Birthday Party Celebration October i ( )1 *' FREE Daily Admissions 1 U of M Ballroom Dancers �c�YV�- A- cut Art Festival \} . Spinning Demonstrations (Fitness) �-- bOC? ,_"`-' U of M Synchronized Swimming (Demonstration) `� �< 3M Orchestra Free Concert < Community Center North High Alumni Choir Free Concert V� -TonySandler (Concert) October �Q 5 '"� -MEA Weekend Activities October 17-20 Q . Lockin for Kids W oc\C .• �� \R¢ Kids Swim Meet pp ea ' Verticle Endeavors field trip o��` l?� lik Swim, Gym, Movie, Pizza @ MCC G-- 3 -Lakewood Jazz Concert October 24 -Halloween Celebration October 26 �U Pumpkin Shootout c9 "j*a Trick-or-Treating at MCC 0 (Some events or dates may change) With the constant flow of people through the building, organizations hive requested to display promotional information. During Octoberquest 96 we are extending to these groups the opportunity to take advantage of this promotional space free of charge. We have reserved spots in the MCC corridors for this purpose. The tables do not need to be manned. As part of this, we are asking the various City Departments to get involved by displaying their information. Pictures, posters, flyers, handouts or the like are appropriate. To reserve your space, fill out and return the attached form no later than August 30, 1996. Hurry, limited space available! We will be accommodating on a first come basis. You will be contacted with more details as the event approaches. Please fill out the form below and return to Thomas Eastman Octoberquest 96 2100 White Bear Avenue Maplewood, MN 55109 -table minimum size 6' X 30" -all booths are the responsibility of the organization -information should be kept updated -handout material is strongly encouraged -no electricity is available so lights etc. are not an option -one person from each organization should be the contact person for MCC -MCC will be responsible for making sure the tables are kept orderly daily cut here ORGANIZATION: ADDRESS: CONTACT PERSON: BUSINESS PHONE: HOME PHONE: