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HomeMy WebLinkAbout2017-04-19 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 P.M April 19, 2017 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.March15, 2017 E.NEW BUSINESS 1.Wakefield Park Improvements 2.Appointment Commission Member to 2040 Comprehensive Plan Steering Committee F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Goodrich Playground Update 2.Gladstone Playground Update J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., March15, 2017 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order byVice-Chair Villavicencioat 6:00p.m. B.ROLL CALL Commissioners Commissioner Rick BrandonPresent Chairperson Craig BrannonPresent CommissionerTerri MalletAbsent Commissioner Dorothy MolstadAbsent Commissioner Kimii PorterPresent Commissioner Russel SusagPresent CommissionerNikki VillavicencioPresent Staff Recreation Manager, Audra Robbins Present C.APPROVAL OF THE AGENDA . Commissioner Brandonmoved to approve the agenda DRAFT Seconded by Commissioner BrannonAyes – All The motion passed. D.APPROVAL OF MINUTES 1.February15,2017 Commissioner Brannonmoved to approve the February 15, 2017Parks and Recreation Commission minutes. Seconded by Commissioner Brandon Ayes – All The motion passed. E.NEW BUSINESS 1.KID CITY Update KID CITY Outreach Coordinator and Program Manager, Gaosong Hue,updated the commission on KID CITY project and recapped on the various programs and events. Wednesday,March15, 2017 Parks and Recreation Commission Meeting Minutes D1 2.Recreation Programming Update Recreation Coordinator,Neil Breneman, updated the commission on the City of Maplewood recreation programsand special events. F.UNFINISHED BUSINESS 1.2017 Commission Goals Recreation Manager, Audra Robbins, presentedthe additional 2017 goal that was proposed by Commissioner Porter. Commissioner Brannonmoved to accept the additional goal “become effectively inclusive of populations who underutilize parks and recreation facilities” and add it to the 2017 Parks & Recreation Commission goals. Seconded by Commissioner Susag Ayes – All The motion passed. G.VISITOR PRESENTATIONS 1.Candace Okeson – 1968 Ide Street H.COMMISSION PRESENTATIONS DRAFT I.STAFF PRESENTATIONS 1.April 1 Laugh In Event Recreation Manager, Audra Robbins, invited the commission to the KID CITY Laugh In event on April 1. 2.Annual Egg Hunt Recreation Manager, Audra Robbins, updated the commission on the annual egg hunt hosted by Maplewood Parks & Recreation at Edgerton Community Gym, 1929 Edgerton Street 3.Maplewood All Parks Clean-Up Recreation Manager, Audra Robbins, updated the commission on the Maplewood All Parks Clean-Up and invited them to participate in the clean-up. 4.Wakefield Park Improvements Recreation Manager, Audra Robbins, updated the commission on the site improvements for Wakefield Park. J.ADJOURNMENT Commissioner Brannon moved to adjourn the meeting. Wednesday,March 15, 2017 Parks and Recreation Commission Meeting Minutes D1 Seconded by Commissioner Susag Ayes – All The motion passed. The meeting was adjourned at 7:01PM. Next meeting is April 19, 2017. DRAFT Wednesday,March 15, 2017 Parks and Recreation Commission Meeting Minutes E1 MEMORANDUM TO:Parks and Recreation Commission FROM:DuWayne Konewko, EEDD/ Parks & Recreation Director Audra Robbins, Recreation Manager DATE:April 19, 2017 SUBJECT:Wakefield Park Improvements Introduction Staff has entered into a Professional Design Service Contract with Kimley-Horn and Associates, Inc. for improvements at Wakefield Park which includes completion of a preliminary architectural plan for a multi-purpose building. Other elements included in theprofessional design service contract aresite improvement assessment, parking assessment, wetland review, and identifying storm wateroptions by working closely with the Ramsey-Washington Metro Watershed District. At the March 27 City Council Workshop, representatives from Kimley-Horn gaveCouncil a brief overview and discuss the possibilities for this exciting project. Our Kimley-Horn consultantsare here this evening to delve further into what the plan might look like in terms of the footprint, style, location and programming usageof the new building in addition to the site as a whole. Discussion One of the major recommendations and strategiesidentifiedin the Maplewood Parks System Master Plan was to build a multi-purpose facility at Wakefield Park that would provide needed space for the City’s Parks& Recreation programs.The Parks System Master Plan envisions Wakefield Park as one of the City’s signature parks. The new multi-purpose facility at Wakefield Park will embraceMaplewood’s diverse population and serveas a local “hub”for programming, special events, and agathering place for residents. In keeping withour promise to engage our stakeholders (residents, businesses, and park users) and ensure that all have an opportunity to participate in the process, the surveyincluded in tonight’s presentation is directly aimed at engaging our many stakeholders to ensure that we capture the needs of the community and users of our parks system. As part of this project, City staff, along with our consultant, arelooking at identifying opportunities to increase connectivity along the Frost Avenue Corridor including the Gladstone area, White Bear Avenue and the City Hall campus. We are alsoworking with the Watershed District to explore opportunities to enhance awareness and provide education around environmental issues at this site as well. BudgetImpact None E1 Recommendation Staff recommends that the Parks and Recreation Commission approve the Wakefield Park Improvements process. Attachments 1.Wakefield Park Improvements Survey E1, Attachment 1 IF!DJUZ!PG!NBQMFXPPE!jt!dpotjefsjoh!jnqspwfnfout!up U !Bsf!zpv!b!sftjefou!pg!Nbqmfxppe@!zft!ps!!op 2 !zft!ps!!op !Xibu!cftu!eftdsjcft!zpvs!qsjnbsz!vtf!pg!uif!qbsl@ 3 Qmfbtf!dipptf!pomz!pof/ !Gbnjmz!Hbuifsjoh0Qjdojd !Ipdlfz0Tlbujoh !Qmbzhspvoe !!Gjfme!Tqpsut0Hbnft!)wpmmfzcbmm-!cbtfcbmm-!fud/* !Xbmljoh0Kphhjoh0Fyfsdjtf !!Uvk!Mvc0Ublsbx !Puifs! !Po!bwfsbhf-!ipx!gsfrvfoumz!ep!zpv!wjtju!uif!qbsl@ 4 !!Podf!qfs!xffl!ps!npsf !!2.4!ujnft!qfs!npoui !!Tjy!ps!npsf!ujnft!b!zfbs !!Mftt!uibo!7!ujnft!b!zfbs !!J!epo“u!vtf!uif!qbsl !Xibu!bsf!zpvs!qsjpsjujft!gps!jnqspwfnfout!up!uif!qbsl@ 5 Qmfbtf!sbol!2!uispvhi!8-!xjui!2!cfjoh!zpvs!ijhiftu!qsjpsjuz/ Hbuifsjoh!Tqbdf0Qbsl!Cvjmejoh Qmbzhspvoe!Frvjqnfou Ipdlfz0Tlbujoh!Gbdjmjujft Pqfo!Mbxo0Gjfme!Tqbdf Usbjmt!boe!Fyfsdjtf!Pqqpsuvojujft Fowjsponfoubm!)mblf!rvbmjuz-!usff!qsftfswbujpo-!fud/* Qbslt!'!Sfdsfbujpo!Qsphsbnt Puifs! !Ep!zpv!ibwf!boz!puifs!hfofsbm!dpnnfout!sfhbsejoh!qsjpsjujft!gps 6 E1, Attachment 1 Qmbdf! Qptubhf! Ifsf Djuz!pg!Nbqmfxppe!Qbslt!boe!Sfdsfbujpo 2941!Dpvouz!Spbe!C!Fbtu Nbqmfxppe-!NO!6621: E2 MEMORANDUM TO:Parks and RecreationCommission FROM:Michael Martin, Economic Development Coordinator Audra Robbins, Recreation Supervisor DATE:April 19, 2017 SUBJECT:Appointment Commission Member to 2040 Comprehensive Plan Steering Committee Introduction Every 10 years, all Twin Cities metro cities and countiesare required to update its comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan Council. Chapters and areas of focus include land use, housing, sustainability, parks, natural resources, transportation, historical resources, surface water and sanitary sewer. Involvement from staff, appointed officials, and elected officials is imperative to a successful comprehensive planning process. City staff and the City’s comprehensive planning consultant – HKGi – will be regularly meeting with a 2040Comprehensive Plan Steering Committee who will oversee the planning process. The steering committee will be comprised of one member from each of the City’s appointed citizen board and commissions. This committee will meet approximately every other month over the next year. Meeting times will be established once members have been identified. As a point of information, City staff will provide updatesand presentations tothe board and commissions to keep them apprised of the comprehensive planning process and from time to time, to seek feedback and direction on various ideas and initiatives. Discussion Overview The City’s existing 2030 Comprehensive Plan was adopted on January 25, 2010. As required by state law, Maplewood must update its comprehensive plan to meet policies established by the Metropolitan Council’s Thrive MSP 2040 policy plans. The City actually began this process when it adopted the Maplewood Parks System Plan in January of 2015. This parks plan replaced the chapter adopted with the comprehensive plan in 2010 and will be incorporated in the updated 2040 Comprehensive Plan. Work Plan Maplewood is required to submit its updated comprehensive plan to the Metropolitan Council for review by the endof 2018. HKGi – the City’s planning consultant – has proposing a work plan what will last through the midway point of 2018. This work plan is E2 divided into eight tasks. Task1- Organize the effort Task 2- Understand the context Task 3- Engagement Phase 1 - understand what is desired Task 4- Explore the possibilities Task 5- Update the plan elements Task 6- Engagement Phase 2 - consult and collaborate Task 7- Assemble the final plan and seek approvals (Engagement Phase 3) Task 8- Prepare plan for distribution and agency approvals 2040 Comprehensive Plan Steering Committee The 2040 Comprehensive Plan Steering Committeewill be engaged at every step of the previously detailed work plan. The first meeting for the 2040 Comprehensive Plan Steering Committee will be held on May 22, 2017 at 5:00p.m. This will be a joint meeting conducted with the City Council and the Planning Commission and will serve as a “Maplewood Comprehensive Planning 101”. This meeting will be designed to provide an orientation to comprehensive planning in general and will also include a review of the current plan, required comprehensive plan contents, the Metropolitan Council’s Thrive 2040 initiative, Maplewood’s System Statement, the schedule for the update process and other pertinent information. Recommendation Please select one member from your commission to serve on the 2040 Comprehensive Plan Steering Committee. Attachment None