HomeMy WebLinkAbout2017-07-13 HPC Packet
AGENDA
CITY OF MAPLEWOOD
HERITAGE PRESERVATIONCOMMISSION
7:00 P.M Thursday, July 13, 2017
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.APPROVAL OF MINUTES
1.May 11, 2017
E.NEW BUSINESS
1.Election of Chair and Vice-Chair
2.Bruentrup Farm Smoke House
3.Century Homes Program
F.UNFINISHED BUSINESS
1.Comprehensive Plan
2.HPC Training – Chapter 4: Treatment of Historic Properties
G.VISITOR PRESENTATIONS
1.Maplewood Area Historical Society
i.2016 Annual Report
ii.Other
H.COMMISSION PRESENTATIONS
I.STAFF PRESENTATIONS
1.Annual Conference – Poster Contest
2.Update on Gladstone Savanna signage
J.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and
understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other Commissionmembers or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of Commissionmembers, staff or
others in public.
Be respectful of each other’s timekeeping remarks brief, to the point and non-repetitive.
MINUTES
MAPLEWOOD HERITAGE PRESERVATION COMMISSION
7:00p.m., Thursday, May11, 2017
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the Heritage Preservation Commission was held in the City Hall Council
Chambers and called to order by Vice ChairGasparat 7:02 p.m.
B.ROLL CALL
Commissioners
Chairperson Peter BoulayAbsent
Commissioner Bob CardinalPresent
Commissioner Richard CurriePresent
Commissioner John GasparPresent
Commissioner Frank GilbertsonAbsent
Staff
Natural Resources Coordinator, Ginny GaynorPresent
C.APPROVAL OF THE AGENDA
Commissioner Cardinalmoved to approve the agenda.
Seconded by Commissioner GasparAyes – All
The motion passed.
D.APPROVAL OF MINUTES
1.February 9, 2017HPC Meeting Minutes
Commissioner Cardinalmoved to approve the minutes from the February 9, 2017
HPC Meeting.
Seconded by CommissionerGasparAyes – All
The motion passed.
E.NEW BUSINESS
1.Oath of office for Commissioner John Gaspar
2.Election of Chair and Vice Chair
Commissioner Gaspar moved to postpone the vote until there is a full
commission present.
Seconded by Commissioner Cardinal Ayes – All
Thursday, May 11, 2017
Heritage Preservation Commission Meeting Minutes
MINUTES
MAPLEWOOD HERITAGE PRESERVATION COMMISSION
7:00p.m., Thursday, May11, 2017
Council Chambers, City Hall
The motion passed
3.Heritage Award
Commissioner Gasparmoved to change the award procedures to:
a.Open up nominations to the general public
b.Make thefollowing not eligible for the award: elected city officials, current
HPC members, current staff members.
c.Change the schedule to: nominations due in January, HPC votes in
February, presentation by council in late February or March.
Seconded by Commissioner CardinalAyes – All
The motion passed
F.UNFINISHED BUSINESS
1.Gladstone Savana Interpretive Signs
Natural Resources Coordinator, Ginny Gaynor, presented the text for the signs
Commissioner Currie moved to approve the text for the signs to incorporate
suggested changes
Seconded by Commissioner Cardinal Ayes – All
The motion passed
2.Review Goals
Natural Resources Coordinator, Ginny Gaynor, updated the commission on the
HPC’s goals for 2017.
3.HPC Training-Chapter 2
Natural Resources Coordinator, Ginny Gaynor, went over chapter 2 of the HPC
training with the commission.
G.VISITOR PRESENTATIONS
H.COMMISSION PRESENTATIONS
th
1.60Anniversary Celebration
th
2.MN’s 159birthday today
I.STAFF PRESENTATIONS
1.June meeting
Commissioner Gaspar moved to cancel the June meeting
Thursday, May 11, 2017
Heritage Preservation Commission Meeting Minutes
MINUTES
MAPLEWOOD HERITAGE PRESERVATION COMMISSION
7:00p.m., Thursday, May11, 2017
Council Chambers, City Hall
Seconded by Commissioner CurrieAyes – All
The motion passed
2.Maplewood Area Historic Society Update
Natural Resources Coordinator, Ginny Gaynor, shared information from the
Maplewood Area Historic Society
J.ADJOURNMENT
No motion to adjourn
The meeting was adjourned at 8:50PM.
Next meeting is July13, 2017.
Thursday, May 11, 2017
Heritage Preservation Commission Meeting Minutes
MEMORANDUM
TO:Heritage Preservation Commission
FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison
RE:Election of Chair and Vice-Chair
DATE:July 13, 2017
The Heritage PreservationCommission (HPC) ordinance requires that the HPC chairperson and
vice-chairperson be elected by the commission at the first meeting in May of each year from
amongthe members of the commission.Only three commissioners attended the May 2017
meeting, and commissioners decided to wait until more were present to hold elections.
The chairperson shall be responsible for calling and presiding over all meetings and shall be
entitled to an equal vote with other members of the commission. If the chairperson is unable to
attend a meeting, the vice-chairpersonshall conductthe meeting.
RECOMMENDATION
The Commission should nominate and elect a chairperson and vice-chairperson to serve until
May2018.
MEMORANDUM
TO:Heritage Preservation Commission
FROM:Virginia Gaynor, Natural Resources Coordinator/HPC Liaison
DATE:July 13, 2017
RE:Bruentrup Farm Smoke House
Introduction
The Maplewood Area Historical Society (MAHS) has submitted an application to the City to
construct a smoke house on the Bruentrup Heritage Farm site at 2170 County Road D East.
Background
The Bruentrup Heritage Farm is managed by MAHS.The site and buildings are owned by the
city and leased to MAHS. MAHS would like to build asmoke house to replicate the smoke
house that was on the original farm site. The replica building will not be functional; it will serve
an educational purpose and be used to showthat a smoke house was an integral part of farm
life in the early mid-century before home freezers came on the scene.
The smoke house will be a 7’6” x 6’6”structure, similar in architecture to the original. It will use
reclaimed brickfrom the original.Attached are the architectural drawings(Attachment 1),
images of the original structure (Attachment 2), and location for the structure (Attachment 3).
For a project of this scope the City requires a Minor Construction 15-day Review Application,
approved by city staff.It is not submitted to city council for approval. Review of this project by
the State Historic Preservation Office (SHPO) is not required since SHPO considers the barn a
locally designated historic structure, but not the site or other structures on the site. However,
because of the importance and historical nature of this site, HPC should review and provide
input on the project.
The Department of Interior defines reconstruction as “the act or process of depicting, by means
of new construction, the form, features, and detailing of non-surviving site, landscape, building,
structure, or object forthe purpose of replicating its appearance at a specific period of time and
in its historic location.”
This project is notrequired to meet Department of Interiorstandards, however, guidelines from
the standards are provided below to aid the HPC’s review.
From www.nps.gov/tps/standards/treatment-guidelines-2017.pdf
Recommendation
Review plans for smokehouse and provide input.
Attachments
1.Smoke House Plans
2.Images of Original Smoke House
3.Location
MEMORANDUM
TO:Heritage Preservation Commission
FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Liaison
DATE:July 13, 2017
SUBJECT:Century Homes Program
Introduction
In 2016, the Heritage Preservation Commission (HPC) reinvigoratedthe Century
Homes program, which identifies and honors homes that are over 100 years old.
Commissioner Cardinal requested a report on the February presentation of certificates
to owners of Century Homes.
Discussion
In 2016, the HPC re-launched the Century Homes program. Commissioner Cardinal
provided a list of homes that were 100 years old or more. Commissioner Gaspar
collected photos of each homeavailable from Google Maps. The HPC developed
procedures for the program and approvedupdating the Century Homes list every two
years.
All homes over 100 years old are automatically enrolled in the program. There are no
restrictions on participating properties. Certificates are only prepared for homeowners
that indicate they wouldlike to receive one.The certificate includes the following text:
“Historic homes have a special place in Maplewood, providing architectural
interest and connecting people to bygone eras. The Century Homes Program
honors homes over 100 years old.The house at\[Address\]is a Maplewood
Century Home.”
Staff sent letters to owners of the 136eligible homes asking whether they wished to
receive a certificate. 42owners respondedthat they wanteda certificate.Certificates
th
were presented during Maplewood’s 60Anniversary Celebration in February 2017,
and mailed to owners that couldnot attend.
Recommendation
No action required.
MEMORANDUM
TO:Heritage Preservation Commission
FROM:Virginia Gaynor, Natural Resources Coordinator/HPC Liaison
DATE:July 13, 2017
SUBJECT:2040 Comprehensive Plan
Introduction
Every 10 years, all Twin Cities metro cities and countiesare required to update their
comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan
Council. Chapters and areas of focus include land use, housing, sustainability, parks,
natural resources, transportation, historical resources, surface water and sanitary sewer.
The city has hired consultants HKGi to oversee the planning processfor the 2040
Comprehensive Plan.
Discussion
The Comprehensive Plan is intended to set goals and strategies, it is not a detailed
policy and procedures document. The Chapter on Historic Resources is the Historic
Preservation Plan for the City that will guide our work over the next 10 years and
beyond.
A Steering Committee was established to provide input and review for the 2040
Comprehensive Plan. John Gaspar is the Heritage Preservation Commission’s (HPC)
representative to the Steering Committee. The steering committee’s role is “Process
and content “stewards” for the preparation of the Maplewood Comprehensive Plan
update and the associated community engagement process.”The Committee’s first
meeting was May 22, 2017. Agenda, packets, meeting minutes, and presentationsfor
the committee are posted at: http://www.maplewoodmn.gov/1718/2040-Comprehensive-
Plan. The next meeting will be July 27.
The HPC will have anopportunity to help shape the Historic Preservation Chapter of the
Comprehensive Planvia discussion and input during HPC meetings. At the July 2017
meeting, the HPC will discuss preliminarythoughts on the Historic Preservation Plan.
Please review the Historical Resources Chapter from the 2030 Comp Plan chapter
attached prior to the meeting (Attachment 1). In addition, you may want to review the
recommendations from the Historic Context Study prepared in 2015.Alist of links to
Comp Plan history chapters from a few other citiesareattached (Attachment 2) for you
to see how others are approaching this.
During this first discussion of the Historic Preservation Plan, Commissioners may want
to consider questions such as:
1.What recommendations in the 2030 Historical Resources Chapterhas the city
completed?
2.What do you like about the2030Historical Resources Chapter?
3.What recommendations from the Context Study should be carried forward in the
Comp Plan?
4.Are there goals and strategies in other cities’ Comp Plan’s that you’d like
Maplewood to consider? (See links attached for some cities).
5.Maplewood is still in its early years of developing a strong historic preservation
program. What are the most important things we should do in the next 10 years
to develop this program?
The HPC will have an opportunity to provide additional input this year as the consultant
preparesthe draft planfor review.
Recommendation
Provide preliminary input for Historic Preservation Chapter of the 2040 Comprehensive
Plan.
Attachment
1.Historical Resources Chapter from 2030 Comprehensive Plan
2.List of links to ComprehensivePlans from Other Cities
Chapter 9: Historical Resources
Introduction
Maplewood was incorporated in 1957. Before that, it wasthe townships of New Canadaand McLean, which were
founded 99 years earlierin 1858when the Minnesota Territory became a state.Historical Resources are defined as
properties and structures of historical significance and importance as well as archeological sites and elements of
cultural and traditional importance. These resourcescontribute to the City by providing information about its past.
They provide evidence of the way Maplewood was settledand contributions peoplemade to our society. They also
provide insight intothe values that formed Maplewood.
Preserving historic sites and resources benefits the City, both economically and socially. Historic preservation goes
beyond the primary concern of understanding the significance of historic and cultural resources. It also focuses on
integrating historic preservation into the broader planning and decision-making arena, so it can be relevant to social
and economic concerns.
The Maplewood Comprehensive Plan will, among other things:
Guide future growth and development in an orderly manner.
Definethe proper functional relationships between different types of land uses.
Help to coordinate public andprivate sector decisions.
Establish a framework to guide and involve citizen participation in City government.
Provide for a sense of community and neighborhood identity.
These goalscan be supported by an effective Historical Resources Plan. The plancan also be supported by citizens
and decision-makers who use the guidance of this chapter to preserve historic, cultural, and archeological resources
in Maplewood.
Purpose
This Historical Resources Plansupportsand interrelates with all elements, goals, and objectives of the
comprehensive plan. The purpose of the Historical Resources Plan is to:
Guide the City in a comprehensive program of historic preservation and historic resource management.
Describe the existing historic resources and historic preservation activities in Maplewood.
Evaluate the historic preservation and historic resources needs of Maplewood’s residents, as may be
determined by the Historical Preservation Commission, and to set standards for measuring the meeting
of those needs.
Promote the use and conservation of historic properties in Maplewood for the education, inspiration,
pleasure,and enrichment of area citizens.
Plan for adequate support and understanding of the historic resources in Maplewood.
Designate the goals, objectivesand actions that Maplewood will use to help preserve the historic
resources in the city.
Historical Resources 9-1
Discussion, Challenges and Issues
Maplewood began to be settledby European descents more than 150years ago.The City is interested inidentifying
its historic resources. TheHistoric Preservation Commission will be challenged in this task because of:
The aging of our citizens who have knowledge of historic places.
The limits in public funding to support historic preservation programs.
The development or redevelopment of sites that might have historic resources.
The current lack of a program which encourageshistorical interest and private owner acceptance of
properties that have historic resources.
There are opportunities available, however. Maplewood could build on these opportunities to develop a program to
help preserve the City’s heritage. These opportunities include:
Completing an inventory of historic resources in Maplewood and setting priorities of importance.
Working with knowledgeable preservation-oriented organizations.Working with county, state,and
federal agencies that have knowledge of historic resources and programs.
The Metropolitan Council’s “Local Planning Handbook” has several suggested guidelines for anhistoric preservation
plan.These includestandards forestablishing a Heritage Preservation Commissionand practices to follow. The
Handbook also recommends followingthe Secretary of Interior’s Standards and Guidelines for Archeology and
Historic Preservationwhich include standards for preservationplanning and guidelines and activities for a
preservation-planning program.
Standards for Preservation Planning
o Historic Contexts
1.Decisions about historic properties are most reliably made when the relationship of
individual properties to other similar properties is understood. Information about historic
properties which represent aspects of history, architecture, archeology, engineering, and
culture must be collected andorganized to define these relationships. This organizational
framework is called a “historic context.” The historic context organizes information
based on a cultural theme and its geographical and chronological limits. Contexts
describe the significant broad patterns of development in an area that may be represented
by historic properties. The development of historic contexts is the foundation for decisions
about identification, evaluation, registration, and treatment of historic properties.
2.Develop goals, objectives,and priorities for the identification, registration, and treatment
of historic properties. This task should be pursued bythe City, the Historical Preservation
Commission, and the Maplewood Area Historical Society after the City Council adopts this
plan.
Historical Resources 9-2
Guidelines and Activities for a Preservation Planning Program
o These guidelines are to include a development of Historic Contexts. A comprehensive summary of
Maplewood’s history can be created by developing a set of historic contexts that will include all
significant historic and cultural properties and sites in the City. Maplewood should coordinate any
efforts with the State Historic Preservation Office since it generally has the most complete
information and isusually in the best position toadvise and assist the City in matters of historical
importance.
o Once the City and the Historical Preservation Commission or the Maplewood Area Historical
Society has finished the inventory of Heritage Resources, they should be organized into historic
contexts. This organization should be based on a cultural theme, geography and chronology.
o The designation of Maplewood Heritage Landmarks should be given to those historically or
culturally significant objects, structure, buildings, sites and districts in the City. To be designated a
heritage landmark;a property must meet specific criteria for determining historical significance.
Besides local registration, certain properties may qualify for nomination to the National Register of
Historic Places. Properties on the National Register are recognized for their historical significance.
The creation of a register forsignificant historical properties is a critical step in planning historic
preservation. Conflicts between Maplewood’s requirements and standards for historic preservation
and thoseof the state or federal government shall be decided by the City Council.
o Maplewood is eligible to apply to the State Historical Preservation Office to be a Certified Local
Government (CLG). After joining, Maplewood would be able toparticipate in the CLG preservation
partnership that the National Historic Preservation Actestablished. Federal funding is available
through a grants-in-aid-program to finance activities such as the local inventory of historic
resources, historic preservation planning and education.
Historical Resources 9-3
Historic Preservation Goals
1.Supportthe protection of the City’s heritage by preserving, protecting, conserving, and wisely using the
significant historical, cultural, architectural, or archeological objects, structures, buildings, sites,
resources and districts in the City.
2.Encouragecommunity identity and civic pride by preserving and protecting historic properties,
structures, sites and resources in Maplewood.
3.Developa historic preservation program and integrate the program with other planning programs in the
City.
4.Establisha comprehensive framework for all decisions and actions related to historic preservation.
5.Encouragebroad citizen participation in historic preservation, in order to obtain the knowledge, insights,
and support of City residents.
6.Write a historic resources management planand submit to City Council for approval.
Historic Preservation Objectives
1.The Historical Preservation Commission will advise, assist and make recommendations to the City Council,
about historic preservation and resource matters.
2.Maplewood will implement the historic preservation goals and objectivesby linking and integrating with other
City programs and activities. This includes,but is notlimited to,planning, zoning, code enforcement,
housing, economic development and public worksas appropriate.
3.Maplewood will work with county, state and federal agencies and other organizations, including the State
Historic Preservation Office of the Minnesota Historical Societyon preservation issues.
4.Maplewood will work with the Historical Preservation Commission to identity, document, and evaluate the
historical significance of objects, structures, buildings, sitesandresources.
5.Maplewood will protect, preserve, and enhance significant heritage resources in the City by designating
them as Maplewood Heritage Landmarks. The City will also nominate appropriate sites to the National
Register of Historic Places.
6.Maplewood will have the Historical Preservation Commission, with assistance from City Staff, prepare and
maintain the Maplewood Heritage Resources Inventory.
7.In cooperation with City Staff and the Maplewood Planning Commission, the Historical Preservation
Commission may comment on all development proposals that would affect properties on the historic
properties list.
8.Maplewood may issue permits or approve development plans that include conditions for historic
preservation, based upon the recommendations of the Historical Preservation Commission.
9.Maplewood supports research, community awareness and public education on the value and importance of
preservation, protection, and the use of heritage resources in the City.
10.Maplewood encourages the establishment of an accessible location where historic documents and artifacts
can be stored andprotected.
Historical Resources 9-4
11.Maplewood supportsthe use of all financial sources and opportunitiesto support furtherhistoric
preservation efforts.
12.Maplewood supports the incorporation of local history into present development by using historic names for
streets, parks and geographical features.
Historic Preservation Action Plan
The following is a list of activities that the City should follow in the coming years to carry out the goals and objectives
of the Historic Resources Plan. The City will periodically review and update this list.
1.Adopt and implement a historic resources management plan. (Historical Preservation Commission and City
staff will provide recommendation of plan to the City Council.)
2.Advise, assist, and make recommendations about historic preservation and resources issues. (Historical
Preservation Commissionwill provide recommendations to the City Council.)
3.Identify, document, evaluate and maintain an inventory of historically significant objects, structures,
buildings, sites, resources and districts in Maplewood. (Historical Preservation Commission will provide
recommendations to the City Council.)
4.Complete a preservation planning report before the City Council designates a property as a Maplewood
Heritage Landmark. (Historical Preservation Commission will provide recommendations to the City Council.)
5.Issue a finding of significance for individual objects, structures, buildings, sites, resources and districts to
determine whether they are eligible for designation as Maplewood Heritage Landmarks. (Historical
Preservation Commission will provide recommendation to the City Council.)
6.Designate significant historic or cultural properties or resources as Maplewood Heritage Landmarks and
nominate appropriate properties or resources for listing on the National Register of Historic Places.
(Historical Preservation Commission will provide recommendation to the City Council.)
7.Place properties designated as Maplewood Heritage Landmarks on the official Maplewood Zoning Map, or
on another map specifically createdfor this purpose. (Historical Preservation Commission will recommend
to City staff.)
8.Use and follow the Secretary of Interior’s standards and guidelines:
a.When advising the owners of historic properties about maintenance and restoration work.
(Historical Preservation Commissionand City staffwill provide recommendations to the City
Council.)
b.For design review decisions about Heritage Landmarks and Historically Significant Structures and
for archeology and historic preservation. (Historical Preservation Commissionand City staffwill
provide recommendations to the City Council.)
9.Review City ordinances and amend them as needed to reflect the goals and objectivesfor historic
preservation. (Historical Preservation Commission and City staff will provide recommendations to the City
Council.)
Historical Resources 9-5
10.Establish a programfor the placementof local historical markers and plaques that identifies and informs the
public about historic sites. (Historical Preservation Commission will provide recommendations to the City
Council.)
11.Provide information and education about historic preservation and properties, sites or resources that are
historically or culturally significant to property owners and the general public. (Historical Preservation
Commission will provide recommendationto the City Council.)
12.Participate in education and communication programs to increase the visibility and understanding of the
City’s historic resources. (Historical Preservation Commission will provide recommendations to the City
Council.)
13.Advise schoolsand teachers in the development of curricula and teaching aids about history and historic
preservation in Maplewood. (Historical Preservation Commission will provide recommendations to the City
Council.)
14.Incorporate local history into present developmentby using historic names for streets, parks and
geographical features. (Historical Preservation Commission will provide recommendations to the City
Council.)
15.Comment on all development proposals that would affect properties onthe historic properties list.
(Recommendations made to City Councilby the Historical Preservation Commission, in cooperation with
City staff and the Maplewood Planning Commission.)
16.Review all applications or permits for the demolition, moving, or remodeling of Heritage Landmarks or
Historically Significant Structures in Maplewood to determine the possible impacts on significant heritage
resources. (Historical Preservation Commission will provide recommendation to the City Council.)
17.Work with and encourage property owners to help preserve the heritage resource value and historical
integrity of significant historical or cultural resources. (Historical Preservation Commission and City staff will
provide recommendation to the City Council.)
18.Encourage property owners to meet historic preservation standards and guidelines when working on historic
properties. (To be done by City staff.)
19.Work with the Historical Preservation Commission to apply to the State Historical Preservation Office for
certification as a Certified Local Government (CLG). (To be done by City staff.)
20.Seek outside funding sources and participate where feasible on historic preservation projects. (Historical
Preservation Commission and City staff will provide recommendations to the City Council.)
21.Work with County, the State Historic Preservation Office of the Minnesota Historical Societyand Federal
agencieswhen implementing this plan.(To be done by City staff.)
22.Research and identify the origin of historic names;such as family names, geological marker names, lake
names, etc. (To be done by the Historical Preservation Commission, in cooperation with City staff)
23.Create criteria for Maplewood Heritage Award program where places or people would be recognized for
their historical contributions. (Historical Preservation Commission and City staff will provide
recommendations to the City Council.)
Historical Resources 9-6
port, MN:
New
http://www.ci.newport.mn.us/documents/HeritagePreservation.pdf
Minneapolis:
http://www.ci.minneapolis.mn.us/www/groups/public/@cped/documents/webcont
ent/convert_282491.pdf
Farmington
http://www.ci.farmington.mn.us/UserFiles/Servers/Server_745675/File/Governme
nt/Departments/Planning%20and%20Zoning/2030%20Comp%20Plan/Chapter11
_Heritage%20Preservation.pdf
St. Paul:
https://www.stpaul.gov/sites/default/files/Media%20Root/Planning%20%26%20E
conomic%20Development/web%20HP%202-18-10.pdf
Stillwater:
http://www.ci.stillwater.mn.us/2030compplan
Edina:
http://edinamn.gov/edinafiles/files/City_Offices/Community_Development/Plannin
g/Comprehensive_Plan/Heritage%20Preservation%20%20-
%20Chapter%206%20Comprehensive%20Plan_copy.pdf
MEMORANDUM
TO:Heritage Preservation Commission
FROM:VirginiaGaynor, Natural Resources Coordinator/HPC Liaison
DATE:July 13,2017
SUBJECT:HPC Training
Introduction
The Minnesota Heritage Commission Statewide Training Manual is available for use by Heritage
Preservation Commissions (HPC). The HPC will continuethis training at the Julymeeting.
Discussion
HPC’s throughout the state are encouraged to use the Minnesota Heritage Commission
Statewide Training Manualand accompanying training materialsto increase their understanding
of the HPC’s role and ofpreservation laws and processes.The training is provided in a set of
PowerPoint slidesfor HPC’s to reviewand a 160-page training manual.
TheHPC has completed the following:
Chapter 1: Why Are We Here? (October 2016)
Chapter 2: Legal Foundations (May 2017)
Chapter 3: Designating Properties(November 2016)
At the July2017 meeting, the HPC will review Chapter 4:Treatment of Historic Properties.
Slides for Chapter 4 are available at www.ci.stillwater.mn.us(Search: HPC Training Program).
If you would like a hard copy of the slides, or of the training manual, please let staff know and
they can provide that for you.
Recommendation
No action required.
Maplewood
Area
Historical
Society
2016
Annual
Report
Table of Contents
Current Board Members3
Current Staff, paid and unpaid4
Letter from the President5
Letter from the Executive Director6
2016 Milestones7
Finance Report8
Donor Reports9-10
Social Events11
Site Rentals12
Interpretive Events13
Exhibits14
Archives and Collections15
Buildings and Grounds16
Members, Volunteers, and Followers17
Donor Snapshot18
Conclusion19
2
Current Board of Directors
Jessie Watson
Bob JensenRaydelle
Treasurer
PresidentBruentrup
Secretary
Bill Bruentrup
Mike Ericson
Bob Cardinal
Vice
Board member
Board member
President
Mickey MichlitschSteven CarlsonRick Currie
Board memberBoard memberBoard memberBoard member
3
Current Staff
Sara SparrowgroveHeidi Zirkle
Nicole DeGuzman
Graphic DesignerVolunteer Coordinator
Executive Director
Deb Gardner Tricia Duffney
Karen Dye
EducatorWeddings and Rentals
Educator
4
Letter from the President
5
Letter from the Executive Director
2016 was a year for the Society to
mature and stabilize after introducing
many significant changes in 2015.
Thanks to our dedicated volunteers
and part-time staff, we are growing
rapidly as compared to years past.
This is a time for reflection and
thoughtful planning for the future.
We embarked on a three to five year
strategic plan with the input of
stakeholders and are ready for the
growth that is yet to come.
Nicole DeGuzman, Executive Director
6
The Numbers for 2016
8,000 visitors to
the Bruentrup
Heritage Farm
37,315 reached
on social media
*engaged users on Facebook
and Twitter
5 Farm-to-Table
day camp
scholarships
given
6 StEPSindustry
best practices
certificates
awarded
16,162 historical
artifacts
preserved and
stored
1 new book
researched
47 events held in
the community
and at the
2 partnership
Bruentrup
awards
Heritage Farm
7
Finance Report
2016 was a year for financial growth through
donations. MAHS gained a number of new
corporate sponsors thanks to event donations
or through the annual appeal.
MAHS also grew in areas of financial
responsibility. As part of the StEPSprogram
(strategic plan) we developed and implemented
a Financial Policy to improve accountability and
transparency which includes spending limits,
segregation of duties for book-keeping and
authorized account signers, and aligns financial
management with mission delivery.
We don't have our 990EZ back yet but that will
contain monetary highlights.
MAHS took initial steps to develop an
endowment fund to provide long term financial
stability. The fund, which will be administered
by a third-party, requires a minimum opening
balance of $20,000. We will be kicking off a
fund raising drive with this goal in mind in 2017.
Jessie Watson, Treasurer
8
Corporate Donor Report
Gifts to the Annual Fund
$100 to $499
All State Distribution
Gladstone Lumber
Maplewood Pediatric Dentistry
Orion Corporation
Premier Bank
Donations to Social Events:
ALLY People Solutions
Assured Protection
Bruce Mogren Companies
Fenske Law Office
Magill Accounting
Maplewood Pediatric Dentistry
Orion Corporation
Premier Bank
White Bear Health Mart and Pharmacy
We strive for accuracy in reporting contributions and ask you to let us
know if we are in error. (info@maplewoodhistoricalsociety.org)
9
Individual Donor Report
Gifts to the Annual Fund:
$100 to $499
Bill and Raydelle Bruentrup *Board members
Penny FastnerVanHale
Robert Jensen *Board member
Bruce Mogren
OdlieNepstad
Linda Olson
up to $99
Doris Bjostad
Phyllis Brown
Candy and James Curl
Carol Pfaff
Bobbie Printz
Kathy Schlosser
Joyce Wallach
Donations to Give to the Max Day:
John Jacobson
Robert Jensen *Board member
Stan and Karen Stenson
Donations Made in Memory of:
Richard Juker
Ron Peterson
Wayne Peterson
Donations to Exhibits:
David Cole
We strive for accuracy in reporting contributions and ask you to let us know if we are in error.
(info@maplewoodhistoricalsociety.org)Michael Ericson *Board member
10
Social Events
We hosted 17 social events, which is five more
than 2015. Attendance of 8,000 was up from
5,000 in 2015. These events contribute 18% of
our annual revenues.
11
Site Rentals
We had 11 weddings/receptions as compared to
6 in 2015. Other site rentals such as
anniversaries, picnics, church services and
private events was 31 as contrasted with 25 in
2015. Site rentals contribute 51% of our annual
revenues and we hope to increase these to
sustain our growth.
12
Interpretive Events
We hosted three summer farm-to-table camps of
four days each with 44 children attending and four
scholarships given. There are two professional
educators on our summer staff for the day camps.
We expanded open house offerings to two days
per month, and held 8 Exhibit Open Houses
throughout the summer months.
13
Exhibits
For the past three years we have been researching,
planning and preparing for a large exhibit on the
history and relationship of the 3M Company and
Maplewood. We were awarded the fourth or four
grants to complete the project for a 2017 release.
Two new exhibits were released in 2016:
Archaeology of Fish Creek and Gloster Depot. Each
was professionally produced in-house. One Eagle
Scout project was completed of an interactive corn
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Archives and Collections
Four volunteers work most Tuesday afternoons to
catalog, photograph or scan the artifacts, photos and
documents that have been donated. We have
catalogued over 4,412 objects, 4,028 photos and
7,722 documents to date. This has been invaluable
for research purposes such as the 60 stories for 60
years project with the Heritage Preservation
Commission to provide research to the Society
members and Commissioners who are writing 60
short history articles to commemorate the 60th
anniversary of Maplewood in 2017.
Archaeologist Jeremy Nienow evaluated the
arrowheads that Terry Stankedonated from Kohlman
Lake and registered the site with the State
Archaeologist.
15
William Dawson
Buildings and Grounds
Many days were spent by volunteers who sanded
old paint that was peeling from the wood buildings
and then applying a coat of red stain.
Bill Bruentrup donated use of his woodworking
shop to construct several large partitions for
hanging graphic panels in the barn basement for
future exhibits. This is part of a remodeling of the
barn basement for better use with exhibits and
meetings. Lighting was improved throughout the
exhibit space.
Volunteers also regraded the driveway and hauled
larger rock to the overflow parking lot to stabilize
the entrance.
Repairs on the tin shed doors were completed to
increase security. Many repairs were done on the
split rail fence surrounding the property.
Volunteers also installed a new rope on the hay-
carrier to establish a new display in the barn hay
loft.
16
Members, volunteers, and followers
Membership remains around 100. We have
approximately 70 volunteers who actively help
with events, farm maintenance and other
activities. We have an increasing number of
upcoming events (over 100) and over 650
Instagram and LinkedIn pages. Every month we
have on average 2,300 page visits on our website.
17
Donors
Our donors contributed $10,456 in
2016, which is 18% of our annual
income. We gained five business
supporters from our annual appeal
letter. We secured $73,200 in restricted
grants which go towards specific
projects that are not accounted in
overall budget.
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Conclusion
During 2017 we will continue to rely on
paid staff for exhibits and launch a
Master Plan for growth.
This will require more revenue which we
plan to achieve through more events
and partnerships with other
organizations.
Our identified top three priorities are:
1.Make Maplewood area history not
only educational but also fun and
interesting.
2.Attract a younger and more
diverse audience.
3.Increase annual operating income
by $11,000 by the end of 2017.
19
Contact Us
Maplewood Area Historical Society
2170 East County Road D
Maplewood, MN 55109
651-748-8645
www.MaplewoodHistoricalSociety.org
info@MaplewoodHistoricalSociety.org
on social media:
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37TH ANNUAL STATEWIDE HISTORIC PRESERVATION CONFERENCE
SEPTEMBER 13-15, 2017
We invite you to bring a poster with you to this yearÔs conference
NEW IN 2017
to share with us the work you are doing in your community and
we will put it on display during the conference.
POSTER
Create & Submit Your Poster:
¤Include the name of your town
x30 in size
SHARE! ¤Mounted on cardboard or foam core
dimensional only
Bring your poster to the Wednesday evening reception or
Thursday morning registration. If you have questions contact
Molly Patterson-Lundgren at mollypl@wsbeng.com.
SPONSORED BY: