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HomeMy WebLinkAbout2017-08-15 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, August 15, 2017 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. June 20, 2017 5. Design Review: a. Consider Approval of Design Review, McDonalds, 2935 Southlawn Drive 6. New Business: a. 2040 Comprehensive Plan Update Discussion 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 20, 2017 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:04p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersAbsent Vice Chairperson,Matt LedvinaAbsent Boardmember Melissa PeckPresent Boardmember,Ananth ShankarPresent Staff Present:Michael Martin, Economic Development Coordinator 3.APPROVAL OF AGENDA BoardmemberShankarmoved to approve the agenda as approved. Seconded by BoardmemberPeck.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve the May 16,2017,CDRB minutes as submitted. Seconded by BoardmemberPeck.Ayes –All The motion passed. 5.DESIGN REVIEW a.Consider Approval of Design Review, John Glenn Middle School Tennis Courts, 1560 County Road B East i.Economic Development Coordinator, Michael Martin gave the report on the Design Review for John Glenn Middle School Tennis Courts, 1560County Road B East. ii.Operations and Health Safety Supervisor, ISD 622, Mike Boland, addressed and answered questions of the board. Boardmember Shankar moved to approvethe design plans date-stamped May 26, 2017, for the tennis court complex addition at John Glenn Middle School Located at 1560 County Road B East. Approval is subject to the developer complying with the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. June 20, 2017 Community Design Review Board Meeting Minutes 1 2.The applicant shall comply with the conditions noted in theengineering report by Jon Jarosch dated June 8, 2017. Seconded by Boardmember Peck.Ayes –All The motion passed. This item does not need to go to the city council. b.Consider Approval of Design Review, Regions Hospital IRTS, 2715 Upper Afton Road i.Economic Development Coordinator, Michael Martin gave the report on the Design Review for Regions Hospital IRTS, 2715 Upper Afton Road and answered questions of the board. ii.Architect, Dan Treinen, BWBR Architects, 380 St. Peter Street, Suite 600, St. Paul, addressed and answered questions of the board. Boardmember Shankar recusedhimself from voting on this item as he works for the design team at BWBR. Boardmember Peckmoved to approvethe design plans date-stamped May 26, 2017, for the building addition and elevation upgrades to the building located at 2715 Upper Afton Road. Approval is subject to the developer complying with the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated May 11, 2017. 3.Before any building permits can be issued, the applicant shall submit for staff approval a revised photometric plan meeting the city’s lighting requirements. 4.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping before getting a building permit. Seconded by Chairperson Kempe.Ayes –Chairperson Kempe, & Boardmember Peck Abstention –Boardmember Shankar The motion passed. This item does not need to go to the city council. c.Consider Approval of Design Review and Sign Variance, Maplewood Commercial Redevelopment, 3088 White Bear Avenue North i.Economic Development Coordinator, Michael Martin gave the report on the Design Review and Sign Variance for the Maplewood Commercial Redevelopment, 3088 White Bear Avenue North and answered questions of the board. June 20, 2017 Community Design Review Board Meeting Minutes 2 th ii.Matt Worthley, ThomasEnglish Street Real Estate,725 East 65Street, Indianapolis, IN, addressed and answered questions of the board. th iii.Brad Williams, 725 East 65Street, Indianapolis, IN, addressed and answered questions of the board. Boardmember Shankarmoved to approvethe design plans date-stamped May 26, 2017, for the new multi-tenant commercial building located at 3088 White Bear Avenue North. Approval is subject to the developer complying with the following conditions:(additions to the conditions are in bold and underlined). 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated June 8, 2017. 3.Prior to the city issuing any grading or building permits the applicant shall be required to do the following: a.Submit to staff a revised photometric plan that meets all city ordinance requirements. b.Submit to staff revised building elevations showing stone veneer being used along the entire base of the building on all four elevations. c.The applicant shall submit material samples to staff for review. 4.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping before getting a building permit. Seconded by Boardmember Peck.Ayes –All The motion passed. This item goes to the planning commission following this meeting and to the City Council on July 10, 2017. 6.NEW BUSINESS a.2040 Comprehensive Plan Update (No Report) i.Economic Development Coordinator, Michael Martin gave a brief update on the 2040 Comprehensive Plan and future meetings to come up. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS None. June 20, 2017 Community Design Review Board Meeting Minutes 3 9.STAFF PRESENTATIONS Staff introduced the new planner, Jane Adade who was present at her first board meeting. Jane works Monday through Wednesday 8:00 –4:30 p.m. Jane addressed the board and said she has enjoyed her first meeting and looks forward to learning more about the processand working in planning. 10.ADJOURNMENT The meeting was adjourned by Chairperson Kempeat6:44p.m. June 20, 2017 Community Design Review Board Meeting Minutes 4 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Jane Adade,Planner DATE: August, 2017 SUBJECT:ConsiderApproval ofDesign Review,McDonalds,2935 Southlawn Drive Introduction Project Description Sean Murphy of Landform Professionals Services, on behalf of McDonald’s, is proposing improvements to the McDonald’s building and parking lot located at 2935Southlawn. The property is located on a 1.08-acresite, currently zoned as business commercial and used as a restaurant. Request The applicant is requesting city approval of design review for improvements to the existing building, parking lot and menu boards. Background November 10, 1992: The city approved plans for McDonald’s Corporation to construct an all brick exterior building to be used as a restaurant at 2935 Southlawn Drive. September 6, 2007: Thecity approved plans to replace brown, asphalt shingles on the mansard roof with standing-seam red metal roof and the tan-colored metal light beam details with translucent yellow oneson the McDonald’s building at this location. October 26, 2010: The city approved plans for McDonald’s to add a second drive-up service lane. Discussion Design Review Site Layout The location of the existing building and parking lot will not change. All existing setbacks and access to the property will be maintained. Architectural The building façade will be updated utilizing a combination ofmaterials includingbrick, aluminum paneling and large windows. The building’s existing mansard roof will be replaced with a parapet style roof. The existing menu boards and order canopies will also be updated to current corporate standards. All signs, including menu boards, have to meet the city’s ordinance requirements. The sidewalks and a portion of the parking area will be updated to bring the site into compliance withADA standards. The sixty-five (65) parking stalls will be reduced to sixty-three (63) after ADA improvements. The building has 3,050 square feetof patron space, therefore 61 parking stalls are required at this site and have been provided on the plans Landscaping There will be no changes to the existing landscaping. Any landscaping disturbed during construction will be replaced. Lighting There will be no changes to existing site lighting. However there will be new light fixtures on the building. Before any building permits are issued by the city, the applicant should be required to submit a photometric plan for staff approval ensuring ordinance compliance. Department Comments Engineering Department, Jon Jarosch Please see Jon Jarosch’sengineering report, dated August 9, 2017, attached to this report. Building Official, Jason Brash Build per 2012 IBC, 2014 NEC, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, and 2015 Minnesota Building Code Recommendation Approve the design plans date-stamped July 25, 2017 for improvements to the McDonald’s building and parking lot located at 2935 Southlawn Drive. Approval is subject to developer complying with the following conditions: 1.Approval of design plans is good fortwo years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall comply with the condition noted in the engineering report by Jason Brash dated July 20, 2017. 3.Prior to receiving any building permits, the applicant shall submit a detailed photometric plan that meets the city ordinance. Reference Information Site Description Site size:1.08acres Existing land use: McDonald’s Surrounding Land Uses North: CommercialRetail South: Restaurant West: Medical Clinic East: Metro Transit Terminal Planning Existing Land Use: Commercial (C) Existing Zoning:Business Commercial(BC) Application Date The city deemed the applicant’s application complete on July 25, 2017. The 60-day review deadline for a decisionis September 23, 2017. As stated in State 15.99, the city is allowed to take an additional 60 days if necessary to complete the review of the application Attachments 1.LocationMap 2.Applicant’s Narrative 3. Site Plan 4.Building Elevations 5.Jon Jarosch, engineering comments, dated August 9, 2017 6.Applicant’s plan set(Separate Attachment) Attachment 1 Design Review 2017 City of Maplewood Legend ! I Parcel 0240 Feet Source: City of Maplewood, Ramsey County Attachment 2 Introduction On behalf of McDonald’s USA LLC (“McDonald’s”), Landform is pleased to submit this application for CDRB review to allow for ADA improvements to the parking lot, new menu boards, and exterior building improvements at McDonalds Restaurant at 2935 Southlawn Drive. This 1.08-acre site is owned by McDonalds. We are excited about the improvements proposed at this site. Site Plan While the location of the existing restaurant and the existing parking areas will not be changing, the sidewalks and a section of the parking area will be replaced to allow for an improved exterior appearance and ADA accessibility to the site. No changes the landscaping are proposed. Building Facade Improvements McDonalds will be updating the façade of the building to create an attractive and inviting storefront. The building materials include brick, aluminum paneling, and large windows. ADA Improvements The sidewalks and a portion of the parking area will be updated to bring the site into compliance with Federal ADA standards. The site currently has 65 parking spaces, but the need for ADA loading areas will reduce the number of parking spaces to 63. One space per 50 square feet of floor area devoted to patron use is required by the code. The building has 3,050 sq. ft. of patron space, therefore 61 stalls are required and have been provided on the plans. Landscaping No changes to the existing landscaping are proposed. Any landscaping disturbed during construction will be replaced. Lighting No changes to the existing site lighting are proposed, however, there will be new fixtures on the building. Light fixture details have been included in the submittal. Menu Boards and Canopies The existing menu boards and order canopies will be updated to current corporate standards. The new order boards have a digital display that does not rotate, flash or have dynamic elements. Displays are changed only in the case of a changed menu item or price. Summary We respectfully request approval of the Site Plan to provide façade and ADA improvements to the parking lot and sidewalks, building improvements, and updates to the menu boards. MCD17357July 17, 2017 Project Narrative2 Attachment MCD17357 C201MCD357.DWG C2.1 FILE NAME:PROJECT NO. and that I am a duly Licensedthe State of Minnesota. I hereby certify that this plan,specification, or report was preparedby me or under my direct supervisionProfessional Engineer under the laws of License NumberDate ROOT COND. PLANTING SIZE 15`H X 15`W 2.0" CALPOT MATURE SIZE ® ® Landform and Site to Finishare registered service marks of Landform Professional Services, LLC. AREA SUMMARY SITE PLAN NOTES LANDSCAPE NOTES PARKING SUMMARY SITE CONSTRUCTION NOTES ZONING AND SETBACK SUMMARY BOTANICAL NAME / COMMON NAME QTY TREES PLANT SCHEDULE MALU1 MALUS 'ROYALTY' / ROYALTY CRABAPPLE NORTH 02040 17 2AC 17 2AC 25 2017LANDFORM c Attachment 4 Attachment 4 Attachment 5 Engineering Plan Review PROJECT: 2935 Southlawn Drive PROJECT NAME:McDonalds Remodel PROJECT NO: 17-22 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 8-9-2017 PLAN SET: 7-14-2017 Submittal The applicant is proposing to make exterior improvements to the existing building and parking areas.The applicant is requesting a review of the current design. As the amount of disturbance on this site is less than 0.5 acre, the applicantis not requiredto meet the City’s stormwaterquality, rate control, and other stormwater management requirements.This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Grading and Erosion Control 1)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sedimentor debris. 2)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. Sanitary Sewer and Water Service 3)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project.A SAC determination is required prior to the issuance of a grading permit. 4)The applicant shall meet anyrequirements of Saint Paul Regional Water Services. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. 5)Grading and erosion control permit - END COMMENTS - MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:August 9, 2017 SUBJECT:2040 Comprehensive Plan Update Discussion Introduction At the August 15, 2017 community design review board (CDRB) meeting, staff will present data and lead a discussion regarding the city’s update of its comprehensive plan. Discussion Planning for the 2040 Comprehensive Plan has begun and is anticipated to last over the next year. While a Steering Committee has been formed to oversee the process, input from the city’s boardand commissions is being solicited to capture input on specific areas of expertise. The consultant team has identified a need for assistance relative to design elements for districts and streetscape. Staff has been asked to engage the CDRB in a discussion at its upcoming meeting to provide some initial thoughts on the following areas: If a new mixed use neighborhood land use category were to be developed to provide increased flexibility for the addition of residential in the small commercial nodes located throughout the City, are there design/form characteristics that would need to be regulated to minimize impacts on surrounding neighborhoods? Would the existing mixed use district be appropriate for areas currently being discussed for mixed use –for example the mall area and Are there components of the mixed use zoning district that would be beneficial to explore implementing in other land uses? The need for streetscape improvements has been identified so far in the process. Where do streetscape improvements need to be made, what should that include, and should each street identified by treated similarly? Recommendation No action required, information is provided for discussion purposes.