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HomeMy WebLinkAbout2017-07-18 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, July 18, 2017 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. June 20, 2017 5.Public Hearing a. 7:00 p.m. or later: 2018-2022 CIP Discussion/Review b. 7:00 p.m. or later: Consider Approval of a Side-Yard Setback Variance, 425 Laurie Road East c. 7:00 p.m. or later: Consider Approval of a Swimming Pool Cover Exception, 2090 Arcade Street 6. New Business: 7.Unfinished Business 8.Visitor Presentations 9.Commission Presentations a. July 10, 2017 city council meeting (Commissioner Ige) Sign Variance, 3088 White Bear Avenue North b. July 24, 2017 city council meeting (Commissioner Eads) Side-Yard Setback Variance, 425 Laurie Road East Swimming Pool Cover Exception, 2090 Arcade Street 6. Staff Presentations 7. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 20, 2017 7:00 P.M. 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Present John Donofrio, Commissioner Present John Eads, Commissioner Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Commissioner Kempe moved to approve the agenda as submitted. Seconded by Commissioner Donofrio. Ayes All The motion passed. 4. APPROVAL OF MINUTES Commissioner Ige moved to approve the May 16, 2017, PC minutes as submitted. Seconded by Commissioner Kempe. Ayes Chairperson Arbuckle, Donofrio & Kempe Abstentions & Ige The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Consider Approval of a Sign Variance, Maplewood Commercial Redevelopment, 3088 White Bear Avenue North i. Economic Development Coordinator, Michael Martin gave the report on the Consideration of Approval of a Sign Variance, Maplewood Commercial Redevelopment, 3088 White Bear Avenue and answered questions of the commission. th ii. Matt Worthley, Thomas English Real Estate, 725 East 65 Street, Indianapolis, IN, addressed and answered questions of the commission. th iii. Brad Williams, Thomas English Real Estate, 725 East 65 Street, Indianapolis, IN, addressed and answered questions of the commission. June 20, 2017 1 Planning Commission Meeting Minutes Chairperson Arbuckle opened the public hearing. No one came forward to address the commission. Chairperson Arbuckle closed the public hearing. Boardmember Kempe moved to approve the resolution authorizing a sign variance allowing two wall signs per tenant for the building located at 3088 White Bear Avenue North. Approval is based on the following reasons: 1. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with sign requirements stipulated by the ordinance would cause wayfinding issues for people looking to access the services provided within the building. 2. Approval of the sign variance will not result in excessive signage for this site as the additional wall signage will not be visible from the White Bear Avenue roadway. 3. Approval would meet the spirit and intent of the ordinance given the additional building commercial use. Approval of the sign variance shall be subject to the following: 1. Each tenant of the building is permitted two wall signs one wall sign on the west elevation and one wall sign on the east elevation. 2. Wall signage is not permitted on the north or south elevations. 3. The size of each wall sign is allowed to be ten percent of the surface area of the exterior façade of the premises occupied by each tenant. 4. Any wall signage on the east elevation shall not be illuminated between the hours of 10 p.m. and 6 a.m. 5. ordinance requirements. Seconded by Commissioner Dahm. Ayes - All The motion passed. This item was heard by the CDRB prior to this meeting and goes to the city council on July 10, 2017. 6. NEW BUSINESS a. 2040 Comprehensive Plan Update (No Report) i. Economic Development Coordinator, Michael Martin gave a brief update on the 2040 Comprehensive Plan and future meetings. b. Election of Officers (No Report) The consensus of the planning commission was to keep the current Chairperson, Paul Arbuckle as Chairperson and Tushar Desai as the Vice Chairperson for the Planning Commission. June 20, 2017 2 Planning Commission Meeting Minutes 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. May 22, 2017 City Council Meeting (Commissioner Dahm) Wetland Buffer Variance, 2224 Woodlyn Avenue which was passed. b. July 10, 2017, City Council Meeting (Commissioner Ige) Sign Variance, 3088 White Bear Avenue North 10. STAFF PRESENTATIONS None. 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 7:26 p.m. June 20, 2017 3 Planning Commission Meeting Minutes Planning Commission MEMORANDUM TO: Melinda Coleman, City Manager FROM: Ellen Paulseth, Finance Director DATE: July 10, 2017 SUBJECT:2018-2022 CIP Introduction The Capital Improvement Plan is an annually prepared document that coordinates the planning, financing and timing of major equipment purchases and construction projects. A public hearing th will be held at the Planning Commission meeting on July 18 at 7:00 PM. The final CIP will be adopted by the City Council with the 2018 budget in December. Adopting the CIP does not commit the council to the proposed projects. CIP Projects by Category The 2018-2022 CIP contains $86,282,000 in improvement projects. As shown below, over $60M of this amount represents major street improvement projects: Category20182019202020212022Total Buildings4,550,000881,000269,000265,000469,0006,434,000 Equipment954,0001,887,500767,800675,5001,723,2006,008,000 Parks2,260,000750,0001,400,000660,0001,685,0006,755,000 Redevelopment2,150,0002,750,0001,350,0000150,0006,400,000 Streets8,550,0007,405,00013,760,00022,720,0008,250,00060,685,000 18,464,00013,673,50017,546,80024,320,50012,277,20086,282,000 TOTAL Planning Commission Funding Sources As shown below, a variety of funding sources will pay for the CIP projects. The largest funding source is bonded debt, with the second largest source being intergovernmental revenue. Outstanding Debt Analysis Projects in the CIP have been prioritized to achieve the City Council’s goal of reducing the outstanding debt burden. An analysis of debt since 2012, projected through 2027 is shown below: HistoricalData ProjectedData Planning Commission CIP Projects Impact on Outstanding Debt The following projects in the five-year CIP period will impact the City’s outstanding debt burden: 20182022CapitalImprovementProjectsFinancedwithDebt ProjectImprovementSpecAsmtAbatementTotalNew IDProjectNameCIPBondsBondsBondsMSABondsBondsDebt EconomicDevelopment CD15.01GladstoneRedevelopment5,950,0005,950,000 FireDepartment FD18.011FireStation#3Hazelwood400,000400,000 FD18.012FireStation#2Gladstone700,000700,000 BuildingMaintenance MT17.051902BuildingMechanical269,000269,000 MT17.061902BuildingRoof410,000410,000 MT18.01CityHallGenerator69,00069,000 MT18.021902A/CReplacement65,00065,000 PoliceDepartment PD18.060RegionalFirearmsRange800,000800,000 Parks PM07.010ParkUpgrades520,000520,000 PM11.020GoodrichPark350,000350,000 PM16.001ParkReinvestmentWakefield3,600,0003,600,000 Streets PW09.08Farrell/FerndaleStreets3,128,300838,7003,967,000 PW09.10DennisMcClellandStreets2,857,5001,010,5003,868,000 PW12.02SterlingStreetBridge115,000115,000 PW15.11Ferndale/IvyStreets2,039,310524,7902,564,100 PW16.10Mailland/CrestviewPavement699,660699,660 PW16.11SchallerAreaPavement793,500793,500 PW16.12Londin/HighpointStreets494,868494,868 PW17.06Southcrest/FerndalePavement738,300738,300 PW17.08EastShoreDriveStreets2,563,400693,4003,256,800 PW18.01Cope/McMenemyStreets3,635,660995,5404,631,200 PW18.02GervaisAreaPavement1,030,1331,030,133 TotalNewDebt8,663,00014,224,1707,819,391115,0004,470,00035,291,561 Special Assessment debt is backed by special assessment revenue collected from property owners. It does not require a tax levy. However, it is still included in the calculation of total outstanding debt and has an impact on the City’s bond rating. The same is true of MSA bonds, which are backed by municipal state aid. The remainder of the bonds are backed by a tax levy. The issuance of tax abatement bonds requires the City to designate tax revenue from certain properties in the City toward payment of the debt. Improvement bonds will be issued to fund the City’s share of major road projects. CIP bonds will be issued to fund equipment and facility purchases. The issuance of CIP bonds requires the City Council to hold a public hearing on projects contained within the CIP before adoption of the CIP. That hearing will take place on July 24, 2017. All of the above debt will have an impact on the City’s outstanding debt burden. CIP bonds will be issued with a final maturity of five years. Improvement bonds and special assessment bonds will mature in fifteen years. Abatement bonds will be issued with final maturities of ten years. Planning Commission The City’s current debt profile includes rapid amortization of principal over the next ten years. The amount of outstanding debt will decline despite the addition of the new CIP debt. The table below illustrates the estimated impact of the new debt on the total amount of outstanding debt: DEBT TRANSACTIONS CURRENT YEAR AND NEXT TEN YEARS DebtLess EscrowNet Debt YearDebt PaidOutstandingFundsOutstandingNew Debt Issued 2016Balance Forward68,623,530068,623,530 20177,370,000(7,677,820)68,315,710(9,160,000)59,155,710 20188,363,000(15,364,230)61,314,480(1,225,000)60,089,480 20195,840,000(8,991,290)58,163,190058,163,190 20206,281,000(7,093,030)57,351,160057,351,160 20213,621,000(7,209,350)53,762,810053,762,810 20226,191,000(6,819,730)53,134,080053,134,080 20232,535,000(6,923,090)48,745,990048,745,990 20247,521,000(6,260,000)50,006,990050,006,990 20252,712,000(5,635,000)47,083,990047,083,990 20263,201,000(5,620,000)44,664,990044,664,990 20274,753,000(5,075,000)44,342,990044,342,990 Debt Measurement The following chart illustrates net direct debt per capita with and without projects in the CIP. The orange line represents the amount of outstanding debt per capita annually if the City issued no new debt. The blue line shows the impact of the CIP debt added to the existing debt. NetDirectPerCapitawithandwithoutCIP 1,600 1,359 1,400 1,274 1,247 1,156 1,135 1,200 1,080 1,017 1,002 957 910 1,000 905 763 800 629 505 600 402 324 400 252 198 149 200 109 2018201920202021202220232024202520262027 NetDirectDebtPerCapitawithCIPExistingNetDirectDebtPerCapita Planning Commission Recommendation The Planning Commission should approve the draft 2018-2022 Capital Improvement Plan, with adjustments to be made for the fire station projects and an ambulance in 2018. The ambulance will be purchased in 2017 on an emergency basis. The fire stations projects will change, depending on the outcome of the response time study. Projects scheduled for 2018 are shown on the next page. Planning Commission Capital Improvement Projects Scheduled for 2018 PROJECTDEPARTMENTPROJECT TITLECOST Buildings FD18.011Fire DepartmentRehabilitation of Fire Station #3 Hazelwood$2,400,000 FD18.012Fire DepartmentRehabilitation of Fire Station #2 Gladstone$2,100,000 PM18.01Public WorksMaplewood Nature Center Improvements$50,000 $4,550,000 Equipment FD18.010Fire DepartmentReplacement of Police & Fire 800 MHz Radios$78,300 FD18.014Fire DepartmentFire Fighting Turnout Gear57,400 FD18.017Fire DepartmentAmbulance Replacement250,000 PW15.05Public WorksWood Chipper70,000 PW16.04Public WorksAsphalt Hot Box40,000 PD18.010PoliceSquad Replacaements216,300 PW13.03Public WorksSingle Axle Plow Truck220,000 PW15.03Public WorksOne 1/2 - Ton Truck22,000 $954,000 Park Improvements PM07.010ParksPark Upgrades to Existing Parks$100,000 PM08..060ParksOpen Space Improvements110,000 PM14.020ParksHarvest Park Upgrades50,000 PM15.020ParksEAB Ash Removal & Planting100,000 PM15.430ParksWakefield Park Upgrades250,000 PM16.001ParksPark Maintenance & Reinvestment - Wakefield1,600,000 PM18.02ParksEdgerton Community Garden50,000 $2,260,000 Street Improvements PW09.08Public WorksFarrell/Ferndale Area Street Improvements$7,060,000 PW09.10Public WorksDennis/McClelland Area Street Improvements100,000 PW15.11Public WorksFerndale/Ivy Street Improvements100,000 PW16.10Public WorksMailand/Crestview Forest Area Pavement60,000 PW16.12Public WorksLondon/Highpoint Area Pavement1,010,000 PW18.12Public WorksRoselawn & Edgerton Intersection Improvements100,000 PW14.01Public WorksPond Clean Out/Dredging Projects100,000 PW03.21Public WorksLift Station Upgrades20,000 $8,550,000 Revevelopment CD02.01Community DevHousing Replacaement Program150,000 CD15.01Community DevGladstone Area Redevelopment$2,000,000 $2,150,000 Total CIP Projects Year 2018$18,464,000 Planning Commission Attachments: 1. PowerPoint 2. Draft CIP Document 1 Attachment Commission, Planning 1 Attachment Commission, Planning • 1 Attachment Commission, Planning 1 Attachment Commission, Planning 1 Attachment Commission, Planning 954,0001,887,500767,800675,5001,723,2006,008,000 4,550,000881,000269,000265,000469,0006,434,0002,260,000750,0001,400,000660,0001,685,0006,755,0002,150,0002,750,0001,350,0000150,0006,400,0008,550,0007,405,00013,760,00022,720,0008,250,00060,685,000 18,464,00013,673,50017,546,80024,320,50012,277,20086,282,000 TOTAL Category20182019202020212022Total BuildingsEquipmentParksRedevelopmentStreets 1 Attachment Commission, Planning 1 Attachment Commission, Planning 1 Attachment Commission, Planning charges internal of financing alternative *Assumes 1 910 109 Attachment 957 149 Capita Commission, 198 1,002 Per Debt Planning CIP 252 1,017 Direct Net without 324 Existing 1,080 and with 402 CIP 1,156 Capita with Per 505 Capita 1,135 Direct Per Net Debt 629 1,247 Direct Net 763 1,274 905 1,3592018201920202021202220232024202520262027 800600400200 1,6001,4001,2001,000 1 Attachment Commission, Planning 1 Attachment Commission, Planning 1 Attachment Commission, Planning DRAFT 6/26/2017 Planning Commission, Attachment 2 City of Maplewood Ramsey County, Minnesota 2018 – 2022 Capital Improvement Plan Adopted December 11, 2017 Prepared by the Department of Finance DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 TABLE OF CONTENTS Page SECTION I – INTRODUCTION Principal City Officials ............................................................................................... 1 City Manager's Letter of Transmittal ......................................................................... 2 CIP Public Improvement Project Authorization Schedule .......................................... 6 Capital Improvement Financing ................................................................................. 9 Population and Housing Statistics ........................................................................... 13 Undeveloped Land Map .......................................................................................... 14 Maplewood Neighborhoods.................................................................................... 15 SECTION II – CAPITAL IMPROVEMENT PLAN Highlights of the Capital ImprovementPlan........................................................... 16 Five-Year Capital Improvement Plan Summary ...................................................... 19 Categories of Expenditures ................................................................................ 19 Timing of Projects and Expenditures .................................................................. 20 Funding Sources ............................................................................................... 21 Tax Impact .............................................................................................................. 22 Debt Analysis .......................................................................................................... 23 Impact on Operating Budget ................................................................................... 27 Utility Funds Analysis .............................................................................................. 28 Projects by Year...................................................................................................... 30 Projects by Department ........................................................................................... 33 Projects by Category............................................................................................... 35 Projects by Funding Source .................................................................................... 37 SECTION III – PROJECT DETAILS Ambulance Ambulance Replacement FD18.016.................................................................. 42 Ambulance Replacement FD18.017 ................................................................... 43 Ambulance Replacement FD18.018.................................................................. 44 Building Maintenance Park Maintenance Building Updates MT17.01..................................................... 45 1902 Building Mechanical Updates MT17.05 ....................................................... 46 1902 Building Roof MT17.06 ................................................................................ 47 City Hall/Police Department Emergency Generator MT18.01 .............................. 48 1902 A/C Replacement ........................................................................................ 49 Community Development Housing Replacement Program CD02.01 ............................................................ 50 Gladstone Area Redevelopment CD15.01 ........................................................... 51 Fire Department Replacement of Police & Fire 800 MHz radios FD18-010.................................... 52 Fire Station #3 Rehabilitation Hazelwood FD18.011 ............................................ 53 Fire Station #2 Rehabilitation Gladstone FD18.012 ............................................. 54 Replacement of Ladder Truck FD18.013 .............................................................. 55 Fire Fighting Turnout Gear FD18.014...................................................................56 Replacement of Fire Truck FD18.015 .................................................................. 57 DRAFT 6/26/2017 Planning Commission, Attachment 2 TABLE OF CONTENTS Page SECTION III – PROJECT DETAILS (continued) Information Technology Eden System Replacement IT15.020 ................................................................... 58 Server Storage IT16.010 ...................................................................................... 59 Parks and Recreation Park Upgrades PM07.010 .................................................................................... 60 Open Space Improvements PM08.060 ................................................................. 61 Goodrich Park PM11.020 ..................................................................................... 62 Harvest Park PM14.020 ....................................................................................... 63 Emerald Ash Borer Removal and Planting PM15.020 .......................................... 64 Wakefield Park PM15.430 .................................................................................... 65 Park Maintenance and Reinvestment PM16.001 ................................................. 66 Maplewood Nature Center Master Plan PM16.003 .............................................. 67 Maplewood Nature Center Land Acquisition PM16.004 ....................................... 68 Fish Creek Open Space PM16.005 ...................................................................... 69 Maplewood Nature Center Improvements PM18.01 ............................................. 70 Edgerton Community Garden PM18.02 ................................................................ 71 Police Department Squad Replacement PD18.010 ............................................................................ 72 Records Management System PD18.020 ............................................................ 73 Regional Police Firearms Training Range PD18.060 ........................................... 74 Public Works Department Lift Station Upgrade Program PW03.21 ............................................................... 75 Single-Axle Plow Truck PW13.03 ......................................................................... 76 Pond Cleanout/Dredging Projects PW14.01 ......................................................... 77 Single-Axle Plow Truck PW15.01 ......................................................................... 78 Water Tanker PW15.02........................................................................................ 79 One-Half-Ton Truck PW15.03 .............................................................................. 80 Wood Chipper PW15.05....................................................................................... 81 Street Sweeper PW16.02..................................................................................... 82 ToolCat Work Machine PW16.03 ......................................................................... 83 Asphalt Hot Box PW16.04.................................................................................... 84 Three Tilt-Deck Trailers PW16.05 ........................................................................ 85 Tractor/Utility Machine PW17.01 .......................................................................... 86 16’ Park Mower PW17.02 ..................................................................................... 87 One and ½ Ton Utility Truck PW17.03 ................................................................. 88 Single Axle Plow Truck PW17.04 ......................................................................... 89 Asphalt Paver PW17.05....................................................................................... 90 Street Construction Farrell/Ferndale Area Street Improvements PW09.08 ......................................... 91 Dennis McClelland Area Street Improvements PW09.10 ..................................... 92 Sterling Street Bridge Replacement PW12.02 ...................................................... 93 White Bear Ave/I-694 Interchange Project PW15.08 ............................................ 94 Ferndale/Ivy Area Street Improvements PW15.11............................................... 95 Rice Street PW16.06............................................................................................ 96 Mailand/Crestview Forest Area Pavement PW16.10............................................ 97 DRAFT 6/26/2017 Planning Commission, Attachment 2 TABLE OF CONTENTS Page SECTION III – PROJECT DETAILS (continued) Schaller Area Pavement PW16.11 ....................................................................... 98 Londin/Highpoint Area Pavement PW16.12 ......................................................... 99 Southcrest/Ferndale Area Pavement PW17.06 .................................................. 100 East Shore Drive Area Street Improvements PW17.08 ...................................... 101 Cope/McMenemy Street Improvements PW18.01 ............................................. 102 Gervais Area Pavement PW18.02 ...................................................................... 103 Roselawn and Edgerton Intersection Improvements PW18.12 .......................... 104 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 SECTION I INTRODUCTION DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 CITY OF MAPLEWOOD, MINNESOTA PRINCIPAL CITY OFFICIALS DECEMBER 11, 2017 CITY COUNCIL NORA SLAWIK, MAYOR Term Expires 12-31-2017 KATHLEEN JUENEMANN, COUNCILMEMBER MARYLEE ABRAMS, COUNCILMEMBER Term Expires 12-31-2017 Term Expires 12-31-2017 TOU XIONG, COUNCILMEMBER BRYAN SMITH, COUNCILMEMBER Term Expires 01-04-2020 Term Expires 01-04-2020 CITY MANAGERIAL STAFF Officer Position Date Appointed Melinda Coleman City Manager February 6, 2015 Mike Funk Assistant City Manager/HR Director February 23, 2015 DuWayne Konewko Director of Environmental & Economic May 2, 2016 Development Ellen Paulseth Finance Director May 2, 2016 DuWayne Konewko Director of Parks & Recreation January 1, 2011 Mychal Fowlds Director of Information Technology February 6, 2006 Andrea Sindt City Clerk August 5, 1996 Steve Lukin Fire Chief March 17, 2000 Michael Thompson Director of Public Works June 4, 2012 Kerry Crotty Acting Police Chief June 9, 2017 1 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 December 11, 2017 Honorable Mayor and Council Members: Introduction The 2018 – 2022 Proposed Capital Improvement Plan (CIP) for the City of Maplewood is submitted herewith. The City Manager, department heads and staff members have worked diligently to produce a document that is practical, substantive and insightful. Capital Improvement Plan Goals Acknowledge and Communicate Public Infrastructure Priorities and Dynamics; Ensure Appropriate Responses to Changing Infrastructure Needs and Demands; Develop a Financial Assessment of Capital Resources Available to Meet Future Capital Project Planning Needs; Institute a Strategic Vision Predicated on Maintaining High Quality Infrastructure Capable of Meeting the Needs of Our Citizens for Today and Tomorrow. The purpose of the City’s CIP is to identify, prioritize and address community needs through careful long-term capital planning and balanced public investment in supporting physical infrastructure. To ensure that this commitment is both meaningful and achievable, appropriate capital improvement factors were given significant consideration in developing a CIP that addresses community priorities over the next five (5) years. The CIP will also provide a planning foundation for future needs assessments to ensure the City is appropriately responding to the critical infrastructure needs necessary for sustainable future growth. The CIP represents a beginning in terms of producing a comprehensive planning response to address changing capital needs by developing a project schedule that will lead to timely and cost-effective project completions. Discussion The 2018 – 2022 CIP has been prepared as a strategic planning tool to assist the City Council in identifying proposed capital improvement projects over the next five years. With the inclusion of preliminary financing sources, and appropriate background information citing needs and projected cost estimates, this document will provide the Council with the information to begin the process for planning improvements that meet the City’s physical infrastructure needs. Consequently, the CIP serves as a flexible guide to properly identify the critical components of the City’s infrastructure, yet maintain flexibility in determining project timeframes, project scope and possible funding sources.The 2018-2022 CIP continues the emphasis of judiciously managing the City’s limited resources by prudently planning for known and/or anticipated future capital expenditures. 2 Capital Improvement Plan Message, continued DRAFT 6/26/2017 Planning Commission, Attachment 2 A critical step in the plan adoption process is the collaborative nature of plan review that involves the leadership of the City Council, the input of appointed commissions and staff, and comment from the community. Consequently, the strategic value of this plan lies in the acknowledgement of future needs by the governing body and the effective communication of those needs to the general public during project development stages. Likewise, the availability and preliminary designation of fiscal resources to serve both current and future needs is critical to the achievement of plan outcomes that meet with Council approval. For major infrastructure improvements, feasibility studies are performed and affected constituencies are notified to formally disseminate and receive public feedback on proposed project plans. This process culminates with the City Council considering all relevant information and making a final decision on the proposed capital improvements. The public process that supports the advancement of these projects from inception to completion is engendered in the CIP project development and authorization schedule. Formalizing the steps in the CIP project advancement process serves a number of purposes and ensures that the Council and public are kept informed regarding project purposes and desired outcomes, estimated project costs, funding sources, progress and final status. It should be emphasized that projects will require approval in various stages of project development by the City Council in accordance with approved policies. The objectives of the 2018 – 2022 CIP are to present a comprehensive capital improvement program that communicates efforts: To ensure that community priorities are reflected in the capital investment plans of each City department; To provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite anticipated capital improvements; To document and communicate capital improvement processes for City projects that will ensure consistency, an appreciation of the costs and benefits of proposed capital investments, and raise the level of public understanding regarding the City’s public improvement processes; To provide information on the fiscal impacts of capital investment plans on total City finances; and To effectively plan for public improvements that support community needs in the areas of private development infrastructure, transportation, public safety, parks and recreation, utilities, and commercial/industrial growth through fiscally responsible economic development initiatives. Accordingly, this document attempts to recognize known or perceived capital improvement needs, but as with any plan recognizes that social, economic and political considerations will by necessity determine final project outcomes.The major categories of expenditures that are identified within the CIP include, but are not limited to: 1) Public Facilities; 2) Street and Utility Construction; Maintenance and Reconstruction; 3) Construction, Maintenance and Upgrades of Parks, Playgrounds and Trails; 4) Private Development Infrastructure and Redevelopment; and 5) Capital Equipment and Vehicles. 3 Capital Improvement Plan Message, continued DRAFT 6/26/2017 Planning Commission, Attachment 2 The City Council, consequently, accepts this document with the provision that capital improvement planning is subject to the dynamics of community growth and political leadership and acknowledges that other unanticipated needs may take precedence over planned projects. Projects Major projects in the 2018 – 2022 CIP include: Equipment & Facilities Facility Maintenance and Upgrades Fire Station Rehabilitation Fire Truck Replacements Ambulance Replacements Fleet Replacements Technology Upgrades Police and Fire 800 MHz Radio Replacements Police Records Management System Lift Station Upgrades Regional Police Firearms Training Range Street Improvements Farrell/Ferndale Area Street Improvements Dennis/McClelland Area Street Improvements Ferndale/Ivy Area Street Improvements East Shore Drive Area Street Improvements Mailand/Crestview Forest Area Pavement Schaller Area Pavement Londin/Highpoint Area Pavement Southcrest/Ferndale Area Pavement Cope/McMenemy Street Improvements Gervais Area Pavement Roselawn & Edgerton Intersection Improvements Sterling Street Bridge Replacement Rice Street Project (County is lead agency) White Bear Ave/I694 Interchange Project (County is lead agency) Parks Nature Center Upgrades Master Plan Park Maintenance Community Center Improvements Open Space Improvements Park Improvements Emerald Ash Borer Removal and Planting Economic Development Gladstone Area Redevelopment Housing Replacement Program 4 Capital Improvement Plan Message, continued DRAFT 6/26/2017 Planning Commission, Attachment 2 Recommendation The 2018 – 2022 CIP is the product of collaborative planning efforts by City staff and City consultants, City commissions, and the City Council. Projects have been introduced based on anticipated future growth trends articulated in the City’s Comprehensive Plan and engineered improvements in the established areas of the community, and capital deficiencies or infrastructure issues brought to the City’s attention through a variety of sources. Capital expenditures identified within the CIP are the best estimates available, and once the CIP is adopted, will be reviewed and confirmed through individual feasibility reports. We are appreciative of the commitment, good judgement and expertise that each department has contributed to the capital improvement planning process. We recommend adoption of the 2018 – 2022 Capital Improvement Plan to ensure that the City’s infrastructure, facility and equipment needs will be met. Melinda Coleman City Manager 5 DRAFT 6/26/2017 Planning Commission, Attachment 2 CIP Public Improvement Project Authorization Schedule The following process is a guideline for authorizing public improvement projects. The process is controlled by Minnesota statutes and community factors. It is, therefore, subject to change. It should be viewed as a guide to assist the City Council and public in understanding the public improvement process used by City staff. City Council action will facilitate each step in the process. As a result, the process time frame is a significant factor affecting the ability of City staff to properly manage and complete approved Council ordered projects within budget and in a timely manner. 1.Council approval of annual CIP projects and City Council resolution ordering preparation of feasibility study will authorize the following: a. Staff and/or consultant preparation of project feasibility studies; b. Staff preparation of detailed financial review of estimated project costs and funding sources; c. Neighborhood meeting may be held prior to feasibility study, subject to need and type of project. Time Frame: June – July 2. Presentation of feasibility study: a. Feasibility study components: i. Review of project scope, preliminary engineering design elements and construction costs; ii. Estimated total project costs, including engineering, administrative, legal and fiscal expenses; iii. Project financial plan/fiscal implications; iv. Preliminary assessment roll, if any, for the public hearing. b. City Council will consider acceptance of feasibility study, and adopt a resolution “Accepting Feasibility Study and Setting Date of Public Hearing on the Project.” Adoption of the resolution initiates the following: i. Notices are mailed to affected residents, per statutory requirements, no less than ten days before public hearing; ii. Public hearing notice is published. Two publications, one week apart, with the second publication no less than three days before the hearing. iii. Staff and/or consultants prepare project plans and specifications. Time Frame: September – November 3.Neighborhood meeting: a. City staff will hold neighborhood project meetings, when appropriate, to review and present project feasibility studies, answer questions and meet with affected property owners. These meetings will include a question and answer component designed specifically to bring awareness to the property owner, obtain citizen input and produce an understanding of the purpose behind the proposed public improvement. 6 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Project Authorization Schedule, continued Time Frame: Following the City Council approval to prepare the feasibility study, but prior to the public hearing. 4. City Council holds a public hearing, when appropriate, for the following purposes: a. Presentation of project; b. Presentation of preliminary special assessment rolls and financing implications; c. To hear affected resident input; d. City Council determines whether to order the public improvement. e. A City Council resolution is drafted “Ordering the Project and Authorizing Preparation of Plans and Specifications.” The City Council may order the improvement after the public hearing is closed or at a subsequent Council meeting within 6 months of the public hearing date. By statutory requirement, the City Council resolution ordering the project must be approved on a 4/5 Council vote if it is a project with special assessments. If the City Council rejects the project as presented, a Council vote should determine the final status of the project. Time Frame: November – January 5.Plans and specifications are presented to City Council for approval: a. A City Council resolution is drafted authorizing the following: i. Accepting and approving project plans and specifications; ii. Authorizing the advertisement for project bids. Bids are developed and an invitation to bid is processed. Bid opening date is no less than 3 weeks after publication; iii. Authorizing the preparation of assessment roll; iv. Authorizing staff to pursue an appropriate funding mechanism to underwrite project costs. Time Frame: February – March 6. Assessment roll presented to City Council for approval: a. A City Council resolution is drafted authorizing the following: i. Approval of the preliminary assessment roll; ii. Ordering assessment hearing. Time Frame: February – March 7. City Council acceptance of project bids, award of contracts, and assessment public hearing: a. Affected property owners are officially notified, per Minnesota Statutes, no less than two weeks prior to special assessment hearing; b. Public notice is published no less than two weeks prior to the special assessment hearing, per Minnesota Statutes; c. Staff presents the assessment roll and City Council approves the final assessment roll. 7 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Project Authorization Schedule, continued d. All assessment appeals and requested deferrals received prior to the close of the assessment public hearing will be reviewed by staff and brought back to Council with recommendations at a subsequent meeting; e. A City Council resolution is drafted “Accepting Project Bids and Awarding Contracts,” f. Project and construction work begins. Time Frame: March – May 8. City Council considers assessment appeals and requested deferrals and approval of revised assessment roll: a. Council consideration of assessment appeals and requested deferrals filed prior to close of the assessment public hearing; b. A City Council resolution “Adopting Revised Special Assessment Roll” is considered and adopted; c. All actions meet Minnesota Statutes Chapter 429 legal requirements. Time Frame: March – May 9. Project completion is demonstrated by: a. Council acceptance of the project; b. Final presentation and review of project costs vs. project budget. Time Frame: Upon completion of the project 8 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Financing Introduction: Implementing capital improvements requires the utilization of sound, economical financing methods. The City of Maplewood has several financing mechanisms available, ranging from cash reserves to special-purpose funds to borrowing through the issuance of municipal bonds. The financing plan for each improvement is based on the policies of the jurisdictions participating in the project and legal requirements. The final selection and scheduling of proposed capital improvements is based on the ability of the City to secure an appropriate financing plan. The total cost for each project includes construction costs, administrative costs and interest. Several funding sources may be used for a given project. The financial viability of each of the projects in the 2018–2022 CIP was analyzed against the following available financing mechanisms: Bonds and Notes: Capital Equipment Notes – these notes are backed by the full faith and credit of the City and are subject to the City’s legal debt limitation. The notes can be used to purchase public safety equipment, ambulance and other medical equipment, road construction and maintenance equipment, and other capital equipment having an expected useful life at least as long as the term of the notes. The notes usually mature in five years, but can be issued for terms of up to ten years. Capital Improvement Bonds – these General Obligation bonds are backed by the full faith and credit of the City and are subject to the City’s debt limit. They are issued to finance infrastructure and facility improvement projects in the City’s Capital Improvement Plan. Due to a statutory requirement, the bonds must be approved by a three-fifths vote of the City Council. The statute also limits the total amount of principal and interest due in any year on all CIP bonds issued by the City to not exceed .16% of the estimated market value of all property in the City. CIP bonds are also subject to a reverse referendum requirement. General Obligation Bonds – These bonds are backed by the full faith and credit of the City and are all, or partly, supported by tax levies. Bonds that are more than 80% supported by tax levies require voter approval prior to issuance. General Obligation Improvement Bonds – these bonds are similar to General Obligation Bonds except they do not require voter approval for issuance because the bonds include only the portion of the public improvement project that is not assessed to property owners. At least 20% of the project cost must be assessed to issue these bonds. 9 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Financing, continued Municipal State Aid Bonds - these bonds are issued to finance improvements to municipal state-aid streets. Under state law, future allotments of state street aid are pledged to pay the principal and interest on the bonds. The bonds are also backed by the full faith and credit of the city. Special Assessment Bonds - these bonds, backed by the full faith and credit of the City, are payable from special assessment charges made to property owners who benefit from public improvements. Under state law, special assessment bonds can be issued without voter approval provided that at least 20% of the improvement cost has been assessed. Tax Abatement Bonds – these bonds can be issued to finance public infrastructure, public facilities including parks and recreational facilities, as well as development and redevelopment projects. The benefited project or infrastructure does not need to be on or adjacent to the parcel for which taxes are being abated. The maximum principal amount of tax abatement bonds may not exceed the estimated sum of the abatements for the property for the years authorized. These bonds are excluded from the calculation of the net debt limit. Tax Increment Bonds – these bonds can be issued for housing, economic development, construction of public facilities or infrastructure and redevelopment of blighted areas. The bonds can be revenue bonds or general obligation and are not subject to referendum approval. The bonds are not subject to the City’s legal debt limitation. City Funds: Ambulance Service Fund –this fund accounts for customer service charges that are used to finance emergency medical services. Capital Improvement Projects Fund – this fund was established to finance major capital outlay expenditures, through a property tax levy, that cannot be easily financed by alternative revenue sources. It is referred to as the CIP Fund. Economic Development Authority Fund – this fund was established to finance activities of the Maplewood Area Economic Development Authority. Environmental Utility Fund – this fund was established to finance maintenance and improvements to the storm water utility system. Revenues for the fund are generated by a utility charge for surface water runoff. Fire Truck Replacement Fund – this fund was established to finance purchases of fire apparatus. Property taxes are levied annually to fund the purchases. Fleet Management Fund – this fund accounts for operating expenses of public works vehicles and major equipment. These operating expenses, including depreciation, are used as a basis to establish rental rates for departments using the vehicles. These procedures result in a cash reserve for capital replacement. 10 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Financing, continued General Building Replacement Fund – this fund was established to provide a funding mechanism for the replacement and/or rehabilitation of City buildings. Property taxes are levied annually for this fund. General Fund – this fund accounts for all financial resources except those required to be accounted for in another fund. The fund accounts for the majority of the City’s operating budget. Information Technology Fund – accounts for the maintenance, repair, and operation of the city’s computer hardware and software. North St. Paul WAC Fund - thisfund accounts for revenue from water connection charges and a water surcharge that is paid by the owners of property that receive water from the City of North St. Paul. These revenues are used to finance water system costs that cannot be assessed. Park Development Fund – this fund accounts for the receipt and disbursement of park availability charges PAC. These charges are levied against all new buildings constructed and are paid when the building permit is issued. PAC revenues on residential buildings can only be spent on park developments within the same neighborhood. Commercial PAC revenues can be spent on any park development. Police Department Squad/Equipment Replacement Fund – this fund is being established to finance squad and major equipment expenditures related to the Police Department. Property taxes are levied annually for this fund. Police Services Fund – this fund accounts for money that is legally restricted for police services. Most of the revenues are from the sale of forfeited property. Redevelopment Fund – this fund accounts for activities related to redevelopment and housing rehabilitation and replacement. Sewer Fund – this fund accounts for customer sanitary sewer service charges that are used to finance the sanitary sewer system operating expenses. St. Paul Water Fund – this fund accounts for charges collected by the St. Paul Regional Water Services on behalf of the City of Maplewood. St. Paul Water Availability Charge Fund – thisfund accounts for revenue from water connection charges and a water surcharge that is paid by the owners of property that receive water from St. Paul Regional Water Services. These revenues are used to finance water system costs that cannot be assessed. Street Light Utility Fund – this fund accounts for franchise taxes established through a franchise agreement with electricity providers. Customers pay a tax with their electric bills, which is provided to the City for the use on street light, power system and traffic control systems. 11 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Financing, continued Street User Revitalization Fund – this fund accounts for franchise taxes established through a franchise agreement with gas providers. Customers pay a tax with their gas bills, which is provided to the City. The City uses the fees to fund street projects. Tree Preservation Fund – developers who are unable to comply with city policies on tree preservation may be allowed to deposit funds for furtherance of city tree goals in other parts of the city. Other Agencies: Little Canada – When roads on the border between Maplewood and Little Canada are improved, the two governments jointly finance the cost of the improvement. MnDOT– a portion of public works improvement costs on State-Aid roads are paid by the Minnesota Department of Transportation. North St. Paul – when roads on the border between Maplewood and North St. Paul are improved, the two governments jointly finance the cost of the improvement. Oakdale – when roads on the border between Maplewood and Oakdale are improved, the two governments jointly finance the cost of the improvement. Ramsey County – when county roads within the city are improved, the cost of the improvements is jointly financed by the two governments. RWMWD– a portion of public works improvement costs that are paid by the Ramsey Washington Metro Watershed District. State Aid – refers to money received from the state for street construction projects. State aid allotments for street construction are based on two factors: population and fiscal need. Fiscal need is determined by the estimated costs of construction and maintenance of the city’s state aid streets over 25 years. Other Sources of Revenue: Sale of Property – the portion of the costs of a project or improvement that are paid for with the proceeds of the sale of other City assets. Grants – Grants and contributions are occasionally received from other sources, usually state or federal agencies. The City Council approves the receipt of grants and contributions. 12 DRAFT 6/26/2017 Planning Commission, Attachment 2 Maplewood Population and Housing Statistics ESTIMATEDPOPULATIONNEWOCCUPIED YEARPOPULATIONGAIN (LOSS)DWELLING UNITSHOUSEHOLD UNITS 200937,7551,0382015,094 201038,0182631614,882 201138,3743561615,033 201239,0656912015,168 201338,950(115)2315,289 201439,0541042515,243 201539,7426888215,325 201640,23449233515,660 201740,72649233515,995 201841,21849233516,330 201941,71049233516,665 202042,20049033517,000 202142,67547533017,330 202243,00533012717,457 Sources: Metropolitan Council and Maplewood Staff 13 DRAFT 6/26/2017 Planning Commission, Attachment 2 Undeveloped Land in Maplewood Commercial Property Residential Property Mixed Use Property 14 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 15 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 SECTION II CAPITAL IMPROVEMENT PLAN DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 Highlights of the Capital Improvement Plan Maplewood’s Capital Improvement Plan for 2018 - 2022 contains a total of $86,282,000 in improvements, rehabilitation, and equipment. Many items are routine in nature and others represent significant investments in the community. These betterments are designed to enhance the quality of life and well-being of Maplewood residents. Major highlights of the 2018 – 2022 CIP are as follows: Farrell/Ferndale Area Street Improvements - $7,590,000 The Farrell/Ferndale Area streets, located east of 3M and south of Minnehaha Avenue, will be fully reconstructed in 2018. The project will include the replacement of the road pavement, installation of concrete curb and gutter, expansion of storm water facilities, sanitary sewer and water main repairs, and pedestrian improvements. The following streets are included in the project: Margaret Ave, 5th Ave, Fremont Ave, Farrell St, Ferndale St, Conway Service Dr, Mayhill Rd and 7th St. The project includes 2.0 miles of street, with an average PCI rating of 30/100. Ferndale/Ivy Area Street Improvements - $3,580,000 The Ferndale/Ivy Area streets, located north of Maryland Avenue and west of Century Avenue will be fully reconstructed in 2019 including the replacement of the road pavement, installation of concrete curb and gutter, expansion of storm water facilities, sanitary sewer and water main repairs, and pedestrian improvements. Streets in the project area include Dennis Street, Farrell Street, Ferndale Street, Hawthorne Avenue, Ivy Avenue and Mayhill Road. A regional drainage/hydraulic study will be completed prior to the feasibility study in 2017.Identified flood remediation work will be incorporated into the street improvement project. The project includes a total of 1.2 miles of street, with an average PCI rating of 43/100. Dennis/McClelland Area Street Improvements - $7,060,000 The Dennis/McClelland Area streets will be fully reconstructed in 2020, including replacement of road pavement, installation of curb and gutter, expansion of storm water facilities, sanitary sewer and water main repairs, and pedestrian improvements.The following streets are included in the project: Sterling St, James Drive, McClelland St, Ferndale St, Dennis Ln, O'Day St, Mayer Ln, Farrell St, and Mayhill Rd. Storm water treatment methods will be studied in 2018 for the area near Battle Creek. The project includes 2.1 miles of streets, with an average PCI rating of 31/100. 16 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Highlights, continued East Shore Drive Area Street Improvements - $4,820,000 The East Shore Drive Area streets, lying north of Lake Phalen will be be fully reconstructed in 2021. The project will include the replacement of the road pavement, installation of concrete curb and gutter, expansion of storm water facilities, sanitary sewer repairs, water main repairs and pedestrian improvements.The following streets are included in the project area: Adele Street, Gordon Avenue, Ripley Avenue, Sophia Avenue, Walter Street, Fenton Avenue, and Phalen Place. This project has 2.05 miles of street, with an average PCI rating of 39/100. Cope/McMenemy Street Improvements - $6,960,000 Cope Avenue will be partially reconstructed in 2022, including the replacement of road pavement, expansion of storm water facilities, sanitary sewer repairs, water main repairs, and pedestrian improvements. McMenemy Street will be fully reconstructed in 2022, including the replacement of road pavement, installation of concrete curb and gutter, expansion of storm water facilities, sanitary sewer repairs,water main repairs, and pedestrian improvements. The new design for the east section of Cope Avenue aligns with the City's Living Streets Policy requirements. This project has 2.08 miles of streets, with an average PCI rating of 53/100. Gladstone Area Redevelopment - $5,950,000 Specific properties in the Gladstone area have been identified for redevelopment, contingent on available funding. The City will facilitate the acquisition and redevelopment of the properties in accordance with the approved Gladstone Master Plan and the City's Comprehensive Plan. Phase 1 and 2 street, landscape and roadway improvements have been completed. Phase 3 public improvements are scheduled for completion in 2023. The final phase will include funding for the acquisition of property for redevelopment. 17 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Highlights, continued Park Maintenance and Reinvestment - $6,755,000 The City of Maplewood adopted a Parks System Master Plan, giving specific priorities to improvements in the parks system. As part of this process, $7,000,000 in maintenance and improvements were identified as high priority and essential to the future health of the parks system. These improvements will help fulfill the community’s goals of "Take Care of What We Have". The projects included in this CIP are: Wakefield Building Replacement, Meeting Rooms and Parking (2018); Sherwood Park Replacement, Hazelwood Building Replacement, Hazelwood Playground Replacement, and Hazelwood Field Improvements (2020). Future projects will be decided at a later date. Rehabilitation of Gladstone and Hazelwood Fire Stations - $4,300,000 The City will remodel Gladstone Fire Station #2 and Hazelwood Fire Station #3 to improve energy efficiencies and provide additional storage and sleeping quarters. In 2011, the city council approved a restructuring of the fire department, resulting in a reduction in the number of fire stations from five to three. In order to better serve the community, one new station was built in the middle of the city's southern leg. The remaining stations will be remodeled at their current locations to meet fire prevention and protection needs into the future. 18 DRAFT 6/26/2017 Planning Commission, Attachment 2 Five-Year Capital Improvement Plan Summary Categories of Expenditures Street construction is the largest expenditure category in the five-year CIP. All streets in the CIP have a Pavement Condition Index (PCI) of 50 or below. All but one street in the plan is rated below 43, which involves total reconstruction of the street. It is the goal of the City to maintain the streets in adequate condition, to avoid a total reconstruction scenario. However, the City is catching up on deferred maintenance from prior years. Building improvements include maintenance and mechanical updates to municipal facilities and the Maplewood Community Center. Although the YMCA is operating the community center, the City is responsible for a large portion of the capital improvements. The equipment category includes public works equipment, fire apparatus, squad cars, city vehicles, technology equipment, and lift station equipment. Summary of CIP Projects by Category Category 20182019202020212022Total Buildings 4,550,000 881,000 269,000 265,000 469,000 6,434,000 Equipment 954,000 1,887,500 767,800 675,500 1,723,200 6,008,000 Parks2,260,000 750,000 1,400,000 660,000 1,685,000 6,755,000 Redevelopment 2,150,000 2,750,000 1,350,000 0 150,000 6,400,000 Streets 8,550,000 7,405,000 13,760,000 22,720,000 8,250,000 60,685,000 18,464,000 13,673,500 17,546,800 24,320,500 12,277,200 86,282,000 TOTAL 19 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Five-Year Summary, continued Timing of Projects and Expenditures The projects and equipment in the five-year CIP have been staged appropriately to align with the affordability and debt parameters set by the City Council. Many projects are being financed with non-property tax revenue sources, such as grants, state aid, and special assessments. Therefore, a large amount in a given year does not necessarily equate to an increase in property taxes. Through long-term financial planning, the City strives to minimize impact on local property taxes. Many projects are contingent on availability of outside funding sources, including some economic development opportunities and cooperative road improvement projects, and will be prioritized as necessary. Each project has a financing plan. A review of funding sources is important in the context of total expenditures. The total amount of capital expenditures included in the five-year plan is $86,282,000. All projects and expenditures are subject to approval and annual appropriation by the City Council, as well as City purchasing policies, capital expenditure policies, City ordinances, and State law. Summary of CIP Expenditures by Year 20 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Five-Year Summary, continued Funding Sources A variety of funding sources will be utilized to fund the projects and expenditures. It is estimated that nearly 41% of the CIP will be financed with debt. General Obligation Bonds will be issued to fund the large street and facility projects. Intergovernmental revenue includes state, federal, and local government grants, and will fund an estimated 30% of the projects included in the CIP. Existing fund balances in the enterprise funds will finance nearly 13% of the projects in total. These funds are primarily utility funds, including water, sewer, and environmental funds, and will provide funding for the respective utility component of major street improvement projects. Governmental funds include capital project and special revenue type funds. Capital project funds contain money that has been set aside for a capital expenditure, such as the purchase of fire trucks and squad cars and pavement overlays. Special revenue funds also account for special revenue streams, such as water surcharges, that accumulate for a specific purpose. Existing fund balances in these funds will finance approximately 12% of the CIP expenditures. Other revenue sources include the sale of capital assets. The City often trades in old equipment or sells it at auction. The proceeds are utilized to purchase new equipment. Summary of CIP Funding Sources 21 DRAFT 6/26/2017 Planning Commission, Attachment 2 Property Tax Impact General Obligation Bonds will be issued to finance major improvements included in the five-year CIP. The annual debt payments will be serviced through property tax levies in the appropriate year. Annual property tax levies will be required to fund a majority of the equipment over the five year period. An analysis of future property tax levies was undertaken in the CIP process. Estimated property tax levies for new CIP debt and CIP expenditures are shown below: Planned Tax Levies for CIP Expenditures 20182019202020212022Total 260,000- 810,000 1,320,000 1,670,000 Debt Service Principal Payments4,060,000 Capital Improvement Projects: Building Replacement50,000 50,000 50,000 50,000 50,000 250,000 Fire Equipment- 60,000 60,000 60,000 60,000 240,000 Fleet Management 352,000 383,000 410,000 376,000 - 1,521,000 IT 300,00050,000 110,000 50,000 50,000 560,000 Police Equipment 216,300 216,300 216,300 216,300 216,300 1,081,500 CIP Fund 178,300 375,900 231,500 233,200 234,900 1,253,800 Maplewood Community Center 100,000 200,000 200,000 200,000 200,000 200,000 Redevelopment Fund 25,000 25,000 25,000 25,000 25,000 25,000 TOTAL CIP TAX LEVY 1,870,200971,600 2,112,800 2,530,500 2,506,2009,191,300 The City maintains a ten-year long term financial management plan. Projected CIP expenditures are incorporated into the plan. Various assumptions are utilized to project the property tax impact of current financial decisions for the ten-year period. For instance, the City estimates the growth in the tax base and makes conservative assumptions about inflation and interest rates on potential new debt. In our analysis, we have assumed that home values will continue to increase moderately. Tax rates will trend downward; however, property taxes will rise at a modest rate due to inflation in the value of homes. Estimated Impact on City Property Taxes 201820192020202120225-Year Impact 46.244%47.176%46.010%46.795%46.672% Estimated City Tax Rate0.926% Estimated Increase (Decrease) -2.12%2.02%-2.47%1.70%-0.26% City Tax Rate Estimated City Taxes on $886 $935 $945 $991 $1,023 $137 Average Home Estimated City Tax Increase $10 $49 $10 $46 $32 (Decrease) on Average Home Estimated Increase (Decrease) 1.43%5.49%1.05%4.88%3.22% 15.46% City Taxes 22 DRAFT 6/26/2017 Planning Commission, Attachment 2 Debt Analysis During the preparation of the Capital Improvement Plan, the City's present and future debt capacity was evaluated to ensure that the financing plan is sustainable and meets all legal requirements. Our analysis includes a projection of future debt transactions, population changes, tax base growth, debt ratios, and a ten-year cash flow analysis of the utility funds. The analysis was done with the City’s bond rating in mind. Bond Rating The City’s AA+ bond rating from Standard & Poor’s Investor Services is based on local and regional economic factors, demographics, debt structure, management performance, and financial condition. The bond rating is the most important factor in obtaining a favorable interest rate. Standard & Poor’s utilizes two quantitative measures for analyzing the City’s debt burden. They are: 1) total governmental funds debt service as a percent of expenditures; and 2) net direct governmental funds debt as a percentage of total revenue. The City strives to achieve an “Adequate” or better rating from the rating agency on both measures. As a result of our analysis, we believe the projected debt ratios related to the CIP will not adversely impact Maplewood’s bond rating. Utilizing Standard & Poor’s ratio #1, the following chart illustrates the impact of the 2018- 2027 CIP debt on the “Adequate” Standard & Poor’s rating. The analysis contains assumptions about the level of future expenditures and reflects additional debt related to the CIP: RatioofGovernmentalFundsDebtServiceto ExpenditureswithNewCIPDebt 100% 90% Adequate 80% Strong 70% 60% 50% 40% 30% 20% 24.2% 23.0% 22.0% 10% 17.7% 17.0% 15.9% 15.1% 14.6% 12.3%12.4% 0% 2018201920202021202220232024202520262027 AnnualNetDebtServicewithCIPEstimatedTotalGov'tFundExpenditures 23 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Debt Analysis, continued The City has a “Weak” rating on Standard & Poor’s ratio #2, however, this factor is not weighted heavily enough to impact the City’s bond rating, given the City’s healthy overall financial picture. The City is working on restructuring its debt policy to reach the goal of an “Adequate” rating sooner. The following chart illustrates the impact of the new CIP debt on ratio #2, using inflationary assumptions about future total revenues: RatioofGovernmentalFundsNetDirectDebtto TotalRevenuewithNewCIPDebt 70,000,000 165.8% 152.1% 60,000,000 139.8% 135.4% 122.5% 157.3% 121.8% 113.1% 50,000,000 105.2% 102.4% 40,000,000 30,000,000 20,000,000 Weak Adequate 10,000,000 2018201920202021202220232024202520262027 NetDirectOutstandingDebtEstimatedTotalGov'tFundsRevenue Since 2010, Maplewood has received either an “Aa1” rating from Moody’s Investors Service or an “AA+” rating from Standard and Poor’s Investor Rating Service. Prior to that, the City maintained an “Aa2” rating with Moody’s Investors Service, which is comparable to a rating of “AA+” from Standard and Poor’s. Moody’s cited continued growth and diversification of the City’s economy, the strength and long-term stability of the tax base, and well maintained finances as rationale for the rating upgrade. Debt Capacity The City utilizes additional measures to compare relative debt burdens, including the amount of debt per capita and the ratio of debt to tax base. The 2018-2022 CIP will require the issuance of $35,291,561 in additional debt to finance the projects and expenditures. The debt will be serviced with tax levies, special assessments, municipal state aid, tax increment, and tax abatement levies. The City analyzed the additional proposed debt in the context of these additional measures. The City’s outstanding debt burden will continue to decrease over the five-year CIP period, due to rapid amortization of existing debt principal. The City’s projected debt profile, including the projected new CIP debt, for the next five years is shown below: 24 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Debt Analysis, continued The City monitors the amount of debt per capita as an indicator of financial health. Population projections provided by the Metropolitan Council and City staff were utilized to project Net Direct Debt per Capita. Net Direct Debt includes outstanding debt, net of funds held in escrow for refunding outstanding principal on the call date of the issue. The impact of the 2018 – 2027 CIP on the debt per capita is shown below: NetDirectPerCapitawithandwithoutCIP 1,600 1,359 1,400 1,274 1,247 1,156 1,135 1,200 1,080 1,017 1,002 957 910 1,000 905 763 800 629 505 600 402 324 400 252 198 149 200 109 2018201920202021202220232024202520262027 NetDirectDebtPerCapitawithCIPExistingNetDirectDebtPerCapita 25 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan Debt Analysis, continued The City monitors the ratio of debt to the estimated market value of the City’s tax base. Future market values are projected based on assumptions about inflation, the current housing market and new construction. The following chart illustrates the ratio. RATIO OF DEBT TO MARKET VALUE 2018 TO 2027 -with projected CIP and without CIP 1.8% 1.6% 1.5% 1.6% 1.4% 1.4% 1.3% 1.3% 1.4% 1.1% 1.1% 1.1% 1.2% 1.0% 1.0% 0.9% 0.9% 1.0% 0.8% 0.8% 0.6% 0.5% 0.6% 0.4% 0.3% 0.4% 0.2% 0.2% 0.2% 0.0% 2018201920202021202220232024202520262027 MAPLEWOOD-CURRENTMAPLEWOOD-PROJECTED Legal Debt Limitation Minnesota Statutes limit the City’s outstanding net debt to 3.0% of the estimated market value of taxable property in the City. However, there are many exceptions. Most of the City’s debt is not subject to the limitation. The difference between the statutory debt limit and the debt subject to the legal debt limitation is referred to as the legal debt margin. The table below shows Maplewood’s legal debt margin for the years 2018-2022. Projection of Legal Debt Margin For Existing City Debt December 31 Fiscal Year 20182019202020212022 3,780,370,1503,874,879,4043,971,751,3894,090,903,9314,213,631,048 Projected market value Statutory debt limit 3% of market value113,411,105116,246,382 119,152,542122,727,118126,408,931 Amount of debt applicable to debt limit: Equipment 2012A130,000 65,000 - - - CIP 2013A2,975,000 2,750,000 2,520,0002,290,0002,055,000 Refunding 2013B750,000 500,000 255,000 - - CIP & Equipment 2014A2,895,000 2,725,000 2,550,0002,365,0002,300,000 CIP & Equipment 2015B1,050,000 960,000 870,000780,000690,000 CIP & Equipment 2016A1,590,000 1,410,000 1,230,0001,040,000920,000 9,390,000 8,410,000 7,425,0006,475,0005,965,000 Total debt applicable 104,021,105107,836,382 111,727,542116,252,118120,443,931 Legal debt margin 26 DRAFT 6/26/2017 Planning Commission, Attachment 2 Impact on Operating Budget Identifying potential costs associated with implementation of the proposed capital improvement projects is a critical aspect of long-term financial planning. Many of the projects included in the Capital Improvement Plan will have little or no impact on the operating budget. Each individual project page identifies budgetary impact by project, however, many are insignificant in the context of the operating budget. Generally, equipment replacement items will have a positive impact on future operating budgets due to lower maintenance costs. There are no items new to the fleet included in the CIP. Likewise, building maintenance and upgrades will generally have a positive impact on the budget. Specifically, significant energy savings is associated with the fire department rehabilitation projects. Finally, street improvement projects result in substantial savings per mile in maintenance costs. Deferring maintenance on streets in need of improvement will most likely result in higher reconstruction costs in the long run. The projects listed below will have a notable effect on future operating budgets. Specific projects include: 2018 Projects: Emerald Ash Borer Removal and Planting The eradication of the Emerald Ash Borer in Maplewood represents a sizeable commitment to the ongoing maintenance of the City’s ash trees. Removal and replacement of the City’s 2037 ash trees is estimated to cost between $1.4 and $1.8 million. A tax levy of $100,000 in 2018 and $150,000 in future years through 2030 is reflected in the CIP in future years. Park Maintenance and Reinvestment – Wakefield Park Improvements The City’s Parks System Master Plan identified needs in several of the City’s parks, including Wakefield. A new community building and parking facilities will be constructed at Wakefield, beginning in 2018. Ongoing maintenance and utilities for the building and grounds is expected to be around $20,000 per year. 2019 Projects: Software Replacements and Upgrades The replacement of Eden systems will involve slightly higher annual maintenance fees. The move to more current technology is estimated to involve an additional annual commitment of under $10,000. Regional Police Firearms Training Range The construction of the jointly owned training range over the next five years will also involve a future commitment to the maintenance and upkeep of the facility. The ongoing costs have not yet been identified, as the City is currently still in the planning stages with several other East Metro communities. 27 DRAFT 6/26/2017 Planning Commission, Attachment 2 Utility Funds Analysis The City has Water, Sanitary Sewer, and Storm Water Utility Funds that help support CIP projects. The City utilizes a ten-year financial management plan to help schedule projects efficiently. An estimated five-year cash flow analysis on each utility fund is shown below: Environmental Utility Fund (EUF) - The analysis for the EUF includes a 3% - 5% inflationary increase in fees each year. These increases are necessary to avoid projected liquidity problems in several years. If the City does not fund the commitments related to projects in this fund, it may be necessary to issue bonds for this component of some of the projects. This fund finances storm water treatment improvements and provides educational resources. EUF Fund20182019202020212022 Utility Revenues 2 ,631,000 2 ,756,250 2 ,894,063 3,009,8253,100,120 Operating Expenses 2 ,028,604 2 ,057,676 2 ,087,330 2,117,5762,148,428 Operating Profit (Loss) 602,396 698,574 806,733 892,249 951,692 Less: Debt Service (382,390)(386,550) (384,530) (376,980) (379,700) Less: CIP Expenditures(1,706,500) (780,600) (1,532,500) (1,233,500) (927,500) Change in Net Position(1,486,494) (468,576) (1,110,297) (718,231) (355,508) Beginning Cash Position 1 ,413,869 502,375 608,799 73,502 (69,729) Add: Depreciation 575,000 575,000 575,000 575,000 575,000 Ending Cash Position 502,375 608,799 73,502 (69,729) 149,763 St. Paul Water Area Charge (WAC) Fund – This fund finances improvements to the City’s water infrastructure, through a surcharge on water bills. The analysis assumes increases due to system expansion only. The St. Paul WAC Fund is well positioned to fund the CIP projects and meet its other obligations over the five-year period, as shown below: St. Paul WAC Fund20182019202020212022 Utility Revenues 442,000 464,200 477,404 488,612 490,824 Operating Expenses 7,500 7,650 7,803 7,959 8,118 Operating Profit (Loss) 434,500 456,550 469,601 480,653 482,706 Less: Debt Service (44,620) (44,090) (43,430) (42,670) (41,830) Less: CIP Expenditures(303,100) (138,900) (297,500) (362,900) (329,900) Change in Net Position 86,780 273,560 128,671 75,083 110,976 Beginning Cash Position 1 ,222,028 1 ,308,808 1 ,582,368 1,711,0391,786,122 Ending Cash Position 1 ,308,808 1 ,582,368 1 ,711,039 1,786,1221,897,098 28 DRAFT 6/26/2017 Planning Commission, Attachment 2 Capital Improvement Plan – Utility Funds Analysis, continued The Sanitary Sewer Fund – The Sewer Fund provides the resources for sewer operations and capital improvements to the sewer system. It is funded with user charges, area charges, and connection fees. There are no increases in user charges planned for 2018, however, a 2% inflationary charge is included in the remaining later years. The Sewer Fund is healthy and can accommodate the planned CIP improvements. Sewer Fund20182019202020212022 Utility Revenues 5 ,055,000 5 ,155,300 5 ,257,606 5,361,9585,468,397 Operating Expenses 4 ,913,447 5 ,005,682 5 ,097,896 5,191,9545,287,893 Operating Profit (Loss) 141,554 149,618 159,710 170,005 180,505 Less: Debt Service (249,590)(350,480) (237,120) (136,020) (132,450) Less: CIP Expenditures(623,100) (323,500) (480,500) (555,900) (565,900) Change in Net Position(731,137) (524,362) (557,910) (521,915) (517,845) Beginning Cash Position 4 ,739,145 4 ,401,179 4 ,271,816 4,108,9073,981,991 Add: Depreciation 393,170 395,000 395,000 395,000 395,000 Ending Cash Position 4 ,401,179 4 ,271,816 4 ,108,907 3,981,9913,859,146 Street Light Utility Fund – This fund is used to finance street lighting improvements and repairs. It derives revenue from an electric franchise fee of $1.25 per household. There are no projects planned for the five-year CIP because the fund currently has a negative cash flow. The City Council is considering an increase in the amount of the franchise fee for 2018. The fund will have a positive balance by 2020 without the increase: Street Light Utility Fund20182019202020212022 Utility Revenues 490,000 480,000 480,000 480,000 484,000 Operating Expenses 260,000 265,200 270,504 275,914 281,432 Operating Profit (Loss) 230,000 214,800 209,496 204,086 202,568 Less: Debt Service - - - - - Less: CIP Expenditures - - - - - Change in Net Position 230,000 214,800 209,496 204,086 202,568 Beginning Cash Position(135,761) 94,239 309,039 518,535 722,621 Ending Cash Position 94,239 309,039 518,535 722,621 925,189 Street Improvement Fund – this fund finances street improvements that are not paid for through the special assessment process. It is funded through a gas franchise fee in the amount of $2.50 per household, which provides about $480,000 in revenue per year. The City uses these funds for street overlay projects. An analysis is not included because all projects are subject to available revenues. The funds are typically depleted on an annual basis. 29 DRAFT 6/26/2017 Planning Commission, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 20182022 thru PROJECTS BY YEAR Project NameProject #Priority Project Cost Department 2018 Ambulance ReplacementAmbulance FD18.017 2250,000 Housing Replacement ProgramEEDD2150,000 CD02.01 Gladstone Area RedevelopmentEEDD12,000,000 CD15.01 Replacement of Police & Fire 800 MHZ RadiosFire Department178,300 FD18.010 Rehabilitation of Fire Station #3 HazelwoodFire Department22,400,000 FD18.011 Rehabilitation of Fire Station #2 GladstoneFire Department22,100,000 FD18.012 Fire Fighting Turn Out GearFire Department157,400 FD18.014 Park Upgrades to Existing ParksParks and Recreation PM07.010 3100,000 Open Space ImprovementsParks and Recreation PM08.060 3110,000 Harvest ParkParks and Recreation PM14.020 350,000 EAB Ash Removal and PlantingParks and Recreation PM15.020 1100,000 Wakefield ParkParks and Recreation PM15.430 3250,000 Park Maintenance and Re-InvestmentParks and Recreation PM16.001 31,600,000 Maplewood Nature Center ImprovementsParks and Recreation PM18.01 350,000 Edgerton Community GardenParks and Recreation PM18.02 250,000 Squad ReplacementPolice Department1216,300 PD18.010 Lift Station Upgrade ProgramPublic Works220,000 PW03.21 Single-Axle Plow TruckPublic Works2220,000 PW13.03 Pond Clean Out/Dredging ProjectsPublic Works3100,000 PW14.01 One 1/2-Ton TruckPublic Works322,000 PW15.03 Wood ChipperPublic Works370,000 PW15.05 Asphalt Hot BoxPublic Works PW16.04 340,000 Farrell/Ferndale Area Street ImprovementsStreet Department PW09.08 17,060,000 Dennis/McClelland Area Street ImprovementsStreet Department PW09.10 1100,000 Ferndale/Ivy Area Street ImprovementsStreet Department PW15.11 1100,000 Mailand/Crestview Forest Area PavementStreet Department PW16.10 160,000 Londin/Highpoint Area PavementStreet Department PW16.12 11,010,000 Roselawn & Edgerton Intersection ImprovementsStreet Department PW18.12 1100,000 Total for 2018 18,464,000 2019 Ambulance ReplacementAmbulance2255,000 FD18.016 Park Maintenance Building UpdatesBuilding Maintenance3146,000 MT17.01 1902 Building RoofBuilding Maintenance3410,000 MT17.06 Gladstone Area RedevelopmentEEDD12,750,000 CD15.01 Replacement of Police & Fire 800 MHZ RadiosFire Department FD18.010 179,900 Fire Fighting Turn Out GearFire Department FD18.014 158,300 Replacement of Fire TruckFire Department FD18.015 2645,000 Eden System replacementIT IT15.020 2250,000 Park Upgrades to Existing ParksParks and Recreation PM07.010 3100,000 Open Space ImprovementsParks and Recreation PM08.060 3250,000 EAB Ash Removal and PlantingParks and Recreation PM15.020 1150,000 Fish Creek Open SpaceParks and Recreation PM16.005 3250,000 Maplewood Nature Center ImprovementsParks and Recreation3125,000 PM18.01 30 DRAFT 6/26/2017 Planning Commission, Attachment 2 Project NameProject #Priority Project Cost Department Squad ReplacementPolice Department PD18.010 1216,300 Regional Police Firearms Training RangePolice Department3200,000 PD18.060 Lift Station Upgrade ProgramPublic Works220,000 PW03.21 Single-Axle Plow TruckPublic Works2220,000 PW15.01 ToolCat Work MachinePublic Works358,000 PW16.03 Three Tilt-Deck TrailersPublic Works330,000 PW16.05 Tractor/Utility MachinePublic Works375,000 PW17.01 Dennis/McClelland Area Street ImprovementsStreet Department PW09.10 1100,000 Sterling Street Bridge ReplacementStreet Department PW12.02 11,300,000 Ferndale/Ivy Area Street ImprovementsStreet Department PW15.11 13,630,000 Mailand/Crestview Forest Area PavementStreet Department PW16.10 11,340,000 Schaller Area PavementStreet Department PW16.11 160,000 Roselawn & Edgerton Intersection ImprovementsStreet Department PW18.12 1955,000 13,673,500 Total for 2019 2020 City Hall/Police Department Emergency GeneratorBuilding Maintenance369,000 MT18.01 Housing Replacement ProgramEEDD2150,000 CD02.01 Gladstone Area RedevelopmentEEDD11,200,000 CD15.01 Replacement of Police & Fire 800 MHZ RadiosFire Department181,500 FD18.010 Server StorageIT IT16.010 260,000 Park Upgrades to Existing ParksParks and Recreation PM07.010 3100,000 Open Space ImprovementsParks and Recreation PM08.060 325,000 Goodrich ParkParks and Recreation PM11.020 350,000 EAB Ash Removal and PlantingParks and Recreation PM15.020 1150,000 Park Maintenance and Re-InvestmentParks and Recreation PM16.001 31,000,000 Maplewood Nature Center Master PlanParks and Recreation375,000 PM16.003 Squad ReplacementPolice Department1216,300 PD18.010 Regional Police Firearms Training RangePolice Department3200,000 PD18.060 Lift Station Upgrade ProgramPublic Works220,000 PW03.21 Pond Clean Out/Dredging ProjectsPublic Works3100,000 PW14.01 Water TankerPublic Works2110,000 PW15.02 Street SweeperPublic Works PW16.02 3210,000 16' Park MowerPublic Works PW17.02 390,000 Dennis/McClelland Area Street ImprovementsStreet Department PW09.10 16,530,000 Rice StreetStreet Department PW16.06 25,460,000 Schaller Area PavementStreet Department PW16.11 11,490,000 Southcrest/Ferndale Area PavementStreet Department PW17.06 160,000 East Shore Drive Area Street ImprovementsStreet Department PW17.08 1100,000 Total for 2020 17,546,800 2021 1902 A/C ReplacementBuilding Maintenance365,000 MT18.02 Replacement of Police & Fire 800 MHZ RadiosFire Department183,200 FD18.010 Park Upgrades to Existing ParksParks and Recreation3110,000 PM07.010 Open Space ImprovementsParks and Recreation3150,000 PM08.060 Goodrich ParkParks and Recreation PM11.020 3250,000 EAB Ash Removal and PlantingParks and Recreation PM15.020 1150,000 Squad ReplacementPolice Department PD18.010 1216,300 Regional Police Firearms Training RangePolice Department PD18.060 3200,000 Lift Station Upgrade ProgramPublic Works PW03.21 220,000 1 1/2-Ton Utility TruckPublic Works PW17.03 390,000 Single-Axle Plow TruckPublic Works PW17.04 2230,000 Asphalt PaverPublic Works PW17.05 256,000 White Bear Ave / I694 Interchange ProjectStreet Department215,500,000 PW15.08 31 DRAFT 6/26/2017 Planning Commission, Attachment 2 Project NameProject #Priority Project Cost Department Southcrest/Ferndale Area PavementStreet Department PW17.06 11,670,000 East Shore Drive Area Street ImprovementsStreet Department15,370,000 PW17.08 Cope/McMenemy Street ImprovementsStreet Department1100,000 PW18.01 Gervais Area PavementStreet Department160,000 PW18.02 24,320,500 Total for 2021 2022 Ambulance ReplacementAmbulance FD18.018 2272,000 1902 Building Mechanical UpdatesBuilding Maintenance MT17.05 3269,000 Housing Replacement ProgramEEDD CD02.01 2150,000 Replacement of Police & Fire 800 MHZ RadiosFire Department FD18.010 184,900 Replacement of Ladder TruckFire Department FD18.013 2900,000 Park Upgrades to Existing ParksParks and Recreation PM07.010 3110,000 Open Space ImprovementsParks and Recreation PM08.060 325,000 Goodrich ParkParks and Recreation350,000 PM11.020 Harvest ParkParks and Recreation350,000 PM14.020 EAB Ash Removal and PlantingParks and Recreation1150,000 PM15.020 Park Maintenance and Re-InvestmentParks and Recreation31,000,000 PM16.001 Maplewood Nature Center Land AcquisitionParks and Recreation3300,000 PM16.004 Squad ReplacementPolice Department1216,300 PD18.010 Records Management SystemPolice Department PD18.020 3250,000 Regional Police Firearms Training RangePolice Department PD18.060 3200,000 Lift Station Upgrade ProgramPublic Works PW03.21 220,000 Cope/McMenemy Street ImprovementsStreet Department PW18.01 16,860,000 Gervais Area PavementStreet Department PW18.02 11,370,000 Total for 2022 12,277,200 86,282,000 GRAND TOTAL 32 DRAFT 6/26/2017 Planning Commission, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 20182022 thru PROJECTS BY DEPARTMENT DepartmentProject#Priority20182019202020212022 Total Ambulance Ambulance Replacement2 FD18.016 255,000 255,000 Ambulance Replacement2250,000 FD18.017250,000 Ambulance Replacement2272,000 FD18.018272,000 250,000255,000272,000 777,000 Ambulance Total Building Maintenance Park Maintenance Building Updates3 MT17.01 146,000 146,000 1902 Building Mechanical Updates3 MT17.05 269,000 269,000 1902 Building Roof MT17.06 3410,000 410,000 City Hall/Police Department Emergency Generator MT18.01 369,000 69,000 1902 A/C Replacement MT18.02 365,000 65,000 959,000 556,00069,00065,000269,000 Building Maintenance Total EEDD Housing Replacement Program2 CD02.01 150,000150,000150,000 450,000 Gladstone Area Redevelopment12,000,0002,750,0001,200,000 CD15.015,950,000 2,150,0002,750,0001,350,000150,000 6,400,000 EEDD Total Fire Department Replacement of Police & Fire 800 MHZ Radios1 FD18.010 78,30079,90081,50083,20084,900 407,800 Rehabilitation of Fire Station #3 Hazelwood FD18.011 22,400,000 2,400,000 Rehabilitation of Fire Station #2 Gladstone FD18.012 22,100,000 2,100,000 Replacement of Ladder Truck FD18.013 2900,000 900,000 Fire Fighting Turn Out Gear FD18.014 157,40058,300 115,700 Replacement of Fire Truck FD18.015 2645,000 645,000 4,635,700783,20081,50083,200984,900 6,568,500 Fire Department Total IT Eden System replacement2250,000 IT15.020250,000 Server Storage260,000 IT16.01060,000 250,00060,000 310,000 IT Total Parks and Recreation Park Upgrades to Existing Parks3 PM07.010 100,000100,000100,000110,000110,000 520,000 Open Space Improvements3 PM08.060 110,000250,00025,000150,00025,000 560,000 Goodrich Park3 PM11.020 50,000250,00050,000 350,000 Harvest Park3 PM14.020 50,00050,000 100,000 EAB Ash Removal and Planting1 PM15.020 100,000150,000150,000150,000150,000 700,000 Wakefield Park3250,000 PM15.430250,000 Park Maintenance and Re-Investment31,600,0001,000,0001,000,000 PM16.0013,600,000 Maplewood Nature Center Master Plan375,000 PM16.00375,000 33 DRAFT 6/26/2017 Planning Commission, Attachment 2 DepartmentProject#Priority20182019202020212022 Total Maplewood Nature Center Land Acquisition3 PM16.004 300,000 300,000 Fish Creek Open Space3 PM16.005 250,000 250,000 Maplewood Nature Center Improvements3 PM18.01 50,000125,000 175,000 Edgerton Community Garden2 PM18.02 50,000 50,000 6,930,000 2,310,000875,0001,400,000660,0001,685,000 Parks and Recreation Total Police Department Squad Replacement1216,300216,300216,300216,300216,300 PD18.0101,081,500 Records Management System3250,000 PD18.020250,000 Regional Police Firearms Training Range3200,000200,000200,000200,000 PD18.060800,000 216,300416,300416,300416,300666,300 2,131,500 Police Department Total Public Works Lift Station Upgrade Program2 PW03.21 20,00020,00020,00020,00020,000 100,000 Single-Axle Plow Truck2 PW13.03 220,000 220,000 Pond Clean Out/Dredging Projects PW14.01 3100,000100,000 200,000 Single-Axle Plow Truck PW15.01 2220,000 220,000 Water Tanker2110,000 PW15.02110,000 One 1/2-Ton Truck322,000 PW15.0322,000 Wood Chipper370,000 PW15.0570,000 Street Sweeper3210,000 PW16.02210,000 ToolCat Work Machine358,000 PW16.0358,000 Asphalt Hot Box340,000 PW16.0440,000 Three Tilt-Deck Trailers PW16.05 330,000 30,000 Tractor/Utility Machine PW17.01 375,000 75,000 16' Park Mower PW17.02 390,000 90,000 1 1/2-Ton Utility Truck PW17.03 390,000 90,000 Single-Axle Plow Truck PW17.04 2230,000 230,000 Asphalt Paver PW17.05 256,000 56,000 472,000403,000530,000396,00020,000 1,821,000 Public Works Total Street Department Farrell/Ferndale Area Street Improvements1 PW09.08 7,060,000 7,060,000 Dennis/McClelland Area Street Improvements1100,000100,0006,530,000 PW09.106,730,000 Sterling Street Bridge Replacement11,300,000 PW12.021,300,000 White Bear Ave / I694 Interchange Project215,500,000 PW15.0815,500,000 Ferndale/Ivy Area Street Improvements1100,0003,630,000 PW15.113,730,000 Rice Street25,460,000 PW16.065,460,000 Mailand/Crestview Forest Area Pavement160,0001,340,000 PW16.101,400,000 Schaller Area Pavement PW16.11 160,0001,490,000 1,550,000 Londin/Highpoint Area Pavement PW16.12 11,010,000 1,010,000 Southcrest/Ferndale Area Pavement PW17.06 160,0001,670,000 1,730,000 East Shore Drive Area Street Improvements PW17.08 1100,0005,370,000 5,470,000 Cope/McMenemy Street Improvements PW18.01 1100,0006,860,000 6,960,000 Gervais Area Pavement PW18.02 160,0001,370,000 1,430,000 Roselawn & Edgerton Intersection Improvements1100,000955,000 PW18.121,055,000 8,430,0007,385,00013,640,00022,700,0008,230,000 60,385,000 Street Department Total 18,464,00013,673,50017,546,80024,320,50012,277,200 86,282,000 GRAND TOTAL 34 DRAFT 6/26/2017 Planning Commission, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 20182022 thru PROJECTS BY CATEGORY CategoryProject#Priority20182019202020212022Total Buildings Rehabilitation of Fire Station #3 Hazelwood2FD18.0112,400,000 2,400,000 Rehabilitation of Fire Station #2 GladstoneFD18.01222,100,000 2,100,000 Park Maintenance Building UpdatesMT17.013146,000 146,000 1902 Building Mechanical UpdatesMT17.053269,000 269,000 1902 Building RoofMT17.063410,000 410,000 City Hall/Police Department Emergency GeneratorMT18.01369,000 69,000 1902 A/C ReplacementMT18.02365,000 65,000 Regional Police Firearms Training RangePD18.0603200,000200,000200,000200,000 800,000 Maplewood Nature Center ImprovementsPM18.01350,000125,000 175,000 4,550,000881,000269,000265,000469,000 6,434,000 Buildings Total Equipment Replacement of Police & Fire 800 MHZ Radios1FD18.01078,30079,90081,50083,20084,900 407,800 Replacement of Ladder Truck2FD18.013900,000 900,000 Fire Fighting Turn Out Gear1FD18.01457,40058,300 115,700 Replacement of Fire Truck2FD18.015645,000 645,000 Ambulance Replacement2FD18.016255,000 255,000 Ambulance Replacement2FD18.017250,000 250,000 Ambulance Replacement2FD18.018272,000 272,000 Records Management System3PD18.020250,000 250,000 385,7001,038,20081,50083,2001,506,900 3,095,500 Equipment Total Equipment: Computers Eden System replacement2IT15.020250,000 250,000 Server Storage2IT16.01060,000 60,000 310,000 250,00060,000 Equipment: Computers Total Equipment: PW Equip Water Tanker2PW15.02110,000 110,000 Wood Chipper3PW15.0570,000 70,000 Street Sweeper3PW16.02210,000 210,000 ToolCat Work Machine3PW16.0358,000 58,000 Asphalt Hot Box3PW16.0440,000 40,000 Three Tilt-Deck Trailers3PW16.0530,000 30,000 Tractor/Utility Machine3PW17.0175,000 75,000 16' Park Mower3PW17.0290,000 90,000 Asphalt Paver2PW17.0556,000 56,000 110,000163,000410,00056,000 739,000 Equipment: PW Equip Total Park Improvements Park Upgrades to Existing Parks3PM07.010100,000100,000100,000110,000110,000 520,000 Open Space Improvements3PM08.060110,000250,00025,000150,00025,000 560,000 35 DRAFT 6/26/2017 Planning Commission, Attachment 2 CategoryProject#Priority20182019202020212022Total Goodrich Park3PM11.02050,000250,00050,000 350,000 Harvest Park3PM14.02050,00050,000 100,000 EAB Ash Removal and Planting1PM15.020100,000150,000150,000150,000150,000 700,000 Wakefield Park3PM15.430250,000 250,000 Park Maintenance and Re-Investment3PM16.0011,600,0001,000,0001,000,000 3,600,000 Maplewood Nature Center Master Plan3PM16.00375,000 75,000 Maplewood Nature Center Land Acquisition3PM16.004300,000 300,000 Fish Creek Open Space3PM16.005250,000 250,000 Edgerton Community Garden2PM18.0250,000 50,000 2,260,000750,0001,400,000660,0001,685,000 6,755,000 Park Improvements Total Redevelopment Housing Replacement Program2CD02.01150,000150,000150,000 450,000 Gladstone Area Redevelopment1CD15.012,000,0002,750,0001,200,000 5,950,000 6,400,000 2,150,0002,750,0001,350,000150,000 Redevelopment Total Street Construction Farrell/Ferndale Area Street Improvements1PW09.087,060,000 7,060,000 Dennis/McClelland Area Street Improvements1PW09.10100,000100,0006,530,000 6,730,000 Sterling Street Bridge Replacement1PW12.021,300,000 1,300,000 White Bear Ave / I694 Interchange Project2PW15.0815,500,000 15,500,000 Ferndale/Ivy Area Street Improvements1PW15.11100,0003,630,000 3,730,000 Rice Street2PW16.065,460,000 5,460,000 Mailand/Crestview Forest Area Pavement1PW16.1060,0001,340,000 1,400,000 Schaller Area Pavement1PW16.1160,0001,490,000 1,550,000 Londin/Highpoint Area Pavement1PW16.121,010,000 1,010,000 Southcrest/Ferndale Area Pavement1PW17.0660,0001,670,000 1,730,000 East Shore Drive Area Street Improvements1PW17.08100,0005,370,000 5,470,000 Cope/McMenemy Street Improvements1PW18.01100,0006,860,000 6,960,000 Gervais Area Pavement1PW18.0260,0001,370,000 1,430,000 Roselawn & Edgerton Intersection Improvements1PW18.12100,000955,000 1,055,000 8,430,0007,385,00013,640,00022,700,0008,230,000 60,385,000 Street Construction Total Utilities Lift Station Upgrade Program2PW03.2120,00020,00020,00020,00020,000 100,000 Pond Clean Out/Dredging Projects3PW14.01100,000100,000 200,000 300,000 120,00020,000120,00020,00020,000 Utilities Total Vehicles Squad Replacement1PD18.010216,300216,300216,300216,300216,300 1,081,500 Single-Axle Plow Truck2PW13.03220,000 220,000 Single-Axle Plow Truck2PW15.01220,000 220,000 One 1/2-Ton Truck3PW15.0322,000 22,000 1 1/2-Ton Utility Truck3PW17.0390,000 90,000 Single-Axle Plow TruckPW17.042230,000 230,000 458,300436,300216,300536,300216,300 1,863,500 Vehicles Total 86,282,000 18,464,00013,673,50017,546,80024,320,50012,277,200 GRAND TOTAL 36 DRAFT 6/26/2017 Planning Commission, Attachment 2 City of Maplewood, Minnesota Capital Improvement Plan 20182022 thru PROJECTS BY FUNDING SOURCE SourceProject#Priority20182019202020212022Total Ambulance Fund Ambulance Replacement2255,000 FD18.016255,000 Ambulance Replacement2 FD18.017 250,000 250,000 Ambulance Replacement FD18.018 2272,000 272,000 777,000 250,000255,000272,000 Ambulance Fund Total Bonds GO CIP Gladstone Area Redevelopment1 CD15.01 2,000,0002,750,0001,200,000 5,950,000 Rehabilitation of Fire Station #3 Hazelwood2400,000 FD18.011400,000 Rehabilitation of Fire Station #2 Gladstone2700,000 FD18.012700,000 1902 Building Mechanical Updates3269,000 MT17.05269,000 1902 Building Roof3410,000 MT17.06410,000 City Hall/Police Department Emergency Generator369,000 MT18.0169,000 1902 A/C Replacement365,000 MT18.0265,000 Regional Police Firearms Training Range PD18.060 3200,000200,000200,000200,000 800,000 3,100,0003,360,0001,469,000265,000469,000 8,663,000 Bonds GO CIP Total Bonds GO Improvement Farrell/Ferndale Area Street Improvements1 PW09.08 3,128,300 3,128,300 Dennis/McClelland Area Street Improvements1 PW09.10 100,0002,757,500 2,857,500 Ferndale/Ivy Area Street Improvements1 PW15.11 100,0001,939,310 2,039,310 East Shore Drive Area Street Improvements1 PW17.08 100,0002,463,400 2,563,400 Cope/McMenemy Street Improvements1100,0003,535,660 PW18.013,635,660 3,228,3002,039,3102,857,5002,563,4003,535,660 14,224,170 Bonds GO Improvement Total Bonds GO Special Assessment Farrell/Ferndale Area Street Improvements1 PW09.08 838,700 838,700 Dennis/McClelland Area Street Improvements PW09.10 11,010,500 1,010,500 Ferndale/Ivy Area Street Improvements PW15.11 1524,790 524,790 Mailand/Crestview Forest Area Pavement PW16.10 1699,660 699,660 Schaller Area Pavement PW16.11 1793,500 793,500 Londin/Highpoint Area Pavement PW16.12 1494,868 494,868 Southcrest/Ferndale Area Pavement PW17.06 1738,300 738,300 East Shore Drive Area Street Improvements1693,400 PW17.08693,400 Cope/McMenemy Street Improvements1995,540 PW18.01995,540 Gervais Area Pavement11,030,133 PW18.021,030,133 1,333,5681,224,4501,804,0001,431,7002,025,673 7,819,391 Bonds GO Special Assessment Total Bonds MSA 37 DRAFT 6/26/2017 Planning Commission, Attachment 2 SourceProject#Priority20182019202020212022Total Sterling Street Bridge Replacement1 PW12.02 115,000 115,000 115,000 115,000 Bonds MSA Total Bonds Tax Abatement Park Upgrades to Existing Parks3 PM07.010 100,000100,000100,000110,000110,000 520,000 Goodrich Park PM11.020 350,000250,00050,000 350,000 Park Maintenance and Re-Investment PM16.001 31,600,0001,000,0001,000,000 3,600,000 4,470,000 1,700,000100,0001,150,000360,0001,160,000 Bonds Tax Abatement Total CIP Fund Replacement of Police & Fire 800 MHZ Radios1 FD18.010 78,30079,90081,50083,20084,900 407,800 Park Maintenance Building Updates3146,000 MT17.01146,000 EAB Ash Removal and Planting1100,000150,000150,000150,000150,000 PM15.020700,000 178,300375,900231,500233,200234,900 1,253,800 CIP Fund Total City of Roseville Rice Street2 PW16.06 200,000 200,000 200,000 200,000 City of Roseville Total City of St. Paul Water Dept Farrell/Ferndale Area Street Improvements1 PW09.08 798,000 798,000 Dennis/McClelland Area Street Improvements1742,000 PW09.10742,000 Ferndale/Ivy Area Street Improvements196,900 PW15.1196,900 East Shore Drive Area Street Improvements1307,200 PW17.08307,200 Cope/McMenemy Street Improvements1682,800 PW18.01682,800 798,00096,900742,000307,200682,800 2,626,900 City of St. Paul Water Dept Total City of White Bear Lake White Bear Ave / I694 Interchange Project PW15.08 2500,000 500,000 500,000 500,000 City of White Bear Lake Total Environmental Utility Fund Farrell/Ferndale Area Street Improvements1 PW09.08 1,453,000 1,453,000 Dennis/McClelland Area Street Improvements1100,0001,355,000 PW09.101,455,000 Pond Clean Out/Dredging Projects3100,000100,000 PW14.01200,000 Ferndale/Ivy Area Street Improvements1710,600 PW15.11710,600 Mailand/Crestview Forest Area Pavement170,000 PW16.1070,000 Schaller Area Pavement177,500 PW16.1177,500 Londin/Highpoint Area Pavement153,500 PW16.1253,500 Southcrest/Ferndale Area Pavement PW17.06 186,500 86,500 East Shore Drive Area Street Improvements PW17.08 11,147,000 1,147,000 Cope/McMenemy Street Improvements PW18.01 1856,000 856,000 Gervais Area Pavement PW18.02 171,500 71,500 6,180,600 1,706,500780,6001,532,5001,233,500927,500 Environmental Utility Fund Total 38 DRAFT 6/26/2017 Planning Commission, Attachment 2 SourceProject#Priority20182019202020212022Total Federal Grants Roselawn & Edgerton Intersection Improvements1 PW18.12 679,500 679,500 679,500 679,500 Federal Grants Total Fire Equipment Fund Replacement of Ladder Truck2 FD18.013 900,000 900,000 Fire Fighting Turn Out Gear157,40058,300 FD18.014115,700 Replacement of Fire Truck2645,000 FD18.015645,000 57,400703,300900,000 1,660,700 Fire Equipment Fund Total Fleet Management Fund Single-Axle Plow Truck2 PW13.03 220,000 220,000 Single-Axle Plow Truck2 PW15.01 220,000 220,000 Water Tanker PW15.02 2110,000 110,000 One 1/2-Ton Truck PW15.03 322,000 22,000 Wood Chipper PW15.05 370,000 70,000 Street Sweeper3210,000 PW16.02210,000 ToolCat Work Machine358,000 PW16.0358,000 Asphalt Hot Box340,000 PW16.0440,000 Three Tilt-Deck Trailers330,000 PW16.0530,000 Tractor/Utility Machine375,000 PW17.0175,000 16' Park Mower390,000 PW17.0290,000 1 1/2-Ton Utility Truck PW17.03 390,000 90,000 Single-Axle Plow Truck PW17.04 2230,000 230,000 Asphalt Paver PW17.05 256,000 56,000 1,521,000 352,000383,000410,000376,000 Fleet Management Fund Total Gas Franchise Fee Mailand/Crestview Forest Area Pavement1 PW16.10 60,000486,340 546,340 Schaller Area Pavement160,000526,000 PW16.11586,000 Londin/Highpoint Area Pavement1397,432 PW16.12397,432 Southcrest/Ferndale Area Pavement160,000741,400 PW17.06801,400 Gervais Area Pavement160,000182,567 PW18.02242,567 457,432546,340586,000801,400182,567 2,573,739 Gas Franchise Fee Total IT Fund Eden System replacement2 IT15.020 250,000 250,000 Server Storage2 IT16.010 60,000 60,000 Records Management System PD18.020 350,00050,00050,00050,00050,000 250,000 50,000300,000110,00050,00050,000 560,000 IT Fund Total Municipal State Aid White Bear Ave / I694 Interchange Project2500,000 PW15.08500,000 Rice Street2200,000 PW16.06200,000 Roselawn & Edgerton Intersection Improvements150,000137,750 PW18.12187,750 39 DRAFT 6/26/2017 Planning Commission, Attachment 2 SourceProject#Priority20182019202020212022Total 50,000137,750200,000500,000 887,750 Municipal State Aid Total Park Improvement Fund Open Space Improvements3 PM08.060 110,000250,00025,000150,00025,000 560,000 Harvest Park3 PM14.020 50,00050,000 100,000 Wakefield Park PM15.430 3125,000 125,000 Maplewood Nature Center Master Plan PM16.003 375,000 75,000 Maplewood Nature Center Land Acquisition PM16.004 3300,000 300,000 Fish Creek Open Space PM16.005 3100,000 100,000 Maplewood Nature Center Improvements PM18.01 350,000125,000 175,000 Edgerton Community Garden PM18.02 250,000 50,000 385,000475,000100,000150,000375,000 1,485,000 Park Improvement Fund Total Police Equipment Fund Squad Replacement1216,300216,300216,300216,300216,300 PD18.0101,081,500 216,300216,300216,300216,300216,300 1,081,500 Police Equipment Fund Total Proceeds from Sale Property Rehabilitation of Fire Station #3 Hazelwood2 FD18.011 2,000,000 2,000,000 Rehabilitation of Fire Station #2 Gladstone FD18.012 21,400,000 1,400,000 3,400,000 3,400,000 Proceeds from Sale Property Total Ramsey County Fish Creek Open Space3150,000 PM16.005150,000 White Bear Ave / I694 Interchange Project214,500,000 PW15.0814,500,000 Rice Street25,060,000 PW16.065,060,000 Roselawn & Edgerton Intersection Improvements150,000137,750 PW18.12187,750 50,000287,7505,060,00014,500,000 19,897,750 Ramsey County Total Redevelopment Fund Housing Replacement Program2 CD02.01 150,000150,000150,000 450,000 450,000 150,000150,000150,000 Redevelopment Fund Total Sanitary Sewer Fund Lift Station Upgrade Program220,00020,00020,00020,00020,000 PW03.21100,000 Farrell/Ferndale Area Street Improvements1571,000 PW09.08571,000 Dennis/McClelland Area Street Improvements1414,000 PW09.10414,000 Ferndale/Ivy Area Street Improvements1261,500 PW15.11261,500 Mailand/Crestview Forest Area Pavement PW16.10 142,000 42,000 Schaller Area Pavement PW16.11 146,500 46,500 Londin/Highpoint Area Pavement PW16.12 132,100 32,100 Southcrest/Ferndale Area Pavement PW17.06 151,900 51,900 East Shore Drive Area Street Improvements PW17.08 1484,000 484,000 Cope/McMenemy Street Improvements PW18.01 1503,000 503,000 Gervais Area Pavement PW18.02 142,900 42,900 40 DRAFT 6/26/2017 Planning Commission, Attachment 2 SourceProject#Priority20182019202020212022Total 623,100323,500480,500555,900565,900 2,548,900 Sanitary Sewer Fund Total State Grants Sterling Street Bridge Replacement1 PW12.02 1,185,000 1,185,000 1,185,000 1,185,000 State Grants Total Water - WAC Fund Farrell/Ferndale Area Street Improvements1 PW09.08 271,000 271,000 Dennis/McClelland Area Street Improvements PW09.10 1251,000 251,000 Ferndale/Ivy Area Street Improvements PW15.11 196,900 96,900 Mailand/Crestview Forest Area Pavement PW16.10 142,000 42,000 Schaller Area Pavement146,500 PW16.1146,500 Londin/Highpoint Area Pavement132,100 PW16.1232,100 Southcrest/Ferndale Area Pavement151,900 PW17.0651,900 East Shore Drive Area Street Improvements1275,000 PW17.08275,000 Cope/McMenemy Street Improvements1287,000 PW18.01287,000 Gervais Area Pavement142,900 PW18.0242,900 1,396,300 303,100138,900297,500326,900329,900 Water - WAC Fund Total Watershed District Wakefield Park3 PM15.430 125,000 125,000 125,000 125,000 Watershed District Total 18,514,00013,723,50017,596,80024,370,50012,077,200 86,282,000 GRAND TOTAL 41 DRAFT 6/26/2017 Planning Commission, Attachment 2 SECTION III PROJECT DETAILS DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 Ambulance Service DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # FD18.016 Project Name Ambulance Replacement Ambulance Department Equipment Type 15 yearsFire Chief Useful LifeContact Equipment Category 2 Very Important Priority Total Project Cost:$255,000 Description Modular ALS Ambulance Justification Replacement of a 2009 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have approximately 200,000 miles on it. The repair and maintenance costs of this ambulance will become significant over the next few years. Currently we have one of our ambulances down for some type of repair weekly. We are also very concerned that due to the age and the condition of these vehicles, we could develop a breakdown causing a delay in our response time or when transporting a patient to a hospital. Our plan is to utilize three ambulances and one spare. Replacement schedule would be one ambulance every two to three years. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 255,000255,000 255,000255,000 Total Funding SourcesTotal 20182019202020212022 Ambulance Fund 255,000255,000 255,000255,000 Total Budget Impact/Other We anticipate lower maintenance and operating costs, due to the efficiencies achieved with newer equipment. 42 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.017 Project Name Ambulance Replacement Ambulance Department Equipment Type 15 yearsFire Chief Useful LifeContact Equipment Category 2 Very Important Priority Total Project Cost:$250,000 Description Modular ALS Ambulance Justification Replacement of a 2000 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have over 150,000 miles on it. The repair and maintenance costs of this ambulance have become significant over the past few years and it is old and wearing out. Our goal is to replace an ambulance every five years based on its condition. We normally have one of our ambulances down for some type of repair weekly. We are also very concerned that, due to the age and the condition of these vehicles, we could develop a breakdown causing a delay in our response time of when transporting a patient to a hospital. Over the past 3 years, we have reduced our fleet from 6 ambulances to 4 operational ambulances. Our plan is to utilize three ambulances and one spare. Replacement schedule will be one ambulance every two to three years. The replacement schedule may be altered following the consultant study. ExpendituresTotal 20182019202020212022 Equip/Vehicles/Furnishings 250,000250,000 250,000250,000 Total Funding Sources20182019202020212022Total Ambulance Fund 250,000250,000 250,000250,000 Total Budget Impact/Other We anticipate lower operating and maintenance costs. At least one ambulance is in the shop for maintenance at any given time. 43 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.018 Project Name Ambulance Replacement Ambulance Department Equipment Type 15 yearsFire Chief Useful LifeContact Equipment Category 2 Very Important Priority Total Project Cost:$272,000 Description Modular ALS Ambulance Justification Replacement of a 2014 Ford Road Rescue ambulance. The the time this ambulance is replaced, it will have approximately 200,000 miles on it. The repair and maintenance costs of this ambulance will become sidnificant over the next few years. Currently we have one of our ambulances down for some type of repair weekly. We are concerned that, due to the age and condition of these vehicles, we could develop a breakdown causing a delay in our response time or when transporting a patient to a hospital. Our plan is to utilize 3 ambulances and one spare. Replacement schedule would be one ambulance every 2 to 3 years. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 272,000272,000 272,000272,000 Total Funding SourcesTotal 20182019202020212022 Ambulance Fund 272,000272,000 272,000272,000 Total Budget Impact/Other We anticipate lower maintenance and operating costs, due to the efficiencies achieved with newer equipment. 44 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 Building Maintenance DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # MT17.01 Project Name Park Maintenance Building Updates Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$146,000 Description The 1810 Park Maintenance building roofing system (BUR) has been recommended for renewal. Justification The 1810 roofing system has been recommended for renewal per the Asset Management Study. Expenditures20182019202020212022Total Construction/Maintenance 146,000146,000 146,000146,000 Total Funding Sources20182019202020212022Total CIP Fund 146,000146,000 146,000146,000 Total Budget Impact/Other These improvements should have a positive impact on the budge due to increased efficiency of the mechanical systems and reduced maintenance. 45 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # MT17.05 Project Name 1902 Building Mechanical Updates Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$269,000 Description 1902 Building HVAC upgrades. Justification The roof mounted AHU system is recommended for renewal. The AHU system includes heating coils, cooling coils, and a VAV distribution system. The system ensures proper air flow and reliability to the work environment. The AHU unit has been recommended for renewal per the Asset Management study for 2020. Expenditures20182019202020212022Total Construction/Maintenance 269,000269,000 269,000269,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 269,000269,000 269,000269,000 Total Budget Impact/Other We anticipate increased efficiencies with the new mechanical system, resulting in a positive impact on the operating budget. 46 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # MT17.06 Project Name 1902 Building Roof Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$410,000 Description The 1902 Public Works Building Roof (BUR) renewal is needed. The roof renewal excludes roofing from the 2005 addition. Justification In recent years, several leaks have occurred and each leak has been repaired by a contractor. The roof system is beyond its useful life and needs to be replaced to protect the interior of the building. The roof renewal has been recommended for action per the Asset Management Study in 2018. Expenditures20182019202020212022Total Construction/Maintenance 410,000410,000 410,000410,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 410,000410,000 410,000410,000 Total Budget Impact/Other The improvement should result in savings to the operating budget. The roof will require less maintenance and will be more energy efficient. 47 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # MT18.01 Project Name City Hall/Police Department Emergency Generator Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$69,000 Description City Hall/Police Department Emergency Generator located inside of the police department garage area was new in 1985 and has been recommended for renewal. Justification In the event of a power outage the emergency generator provides back-up power to critical equipment and emergency lighting throughout the building. The emergency generator has been recommended for the renewal per the Asset Management Study for 2020. Expenditures20182019202020212022Total Construction/Maintenance 69,00069,000 69,00069,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 69,00069,000 69,00069,000 Total Budget Impact/Other 48 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # MT18.02 Project Name 1902 A/C Replacement Building Maintenance Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$65,000 Description The 12.5 ton roof top mounted A/C unit located on the 2005 additionn on the 1902 Public Works building has been recommended for renewal. Justification Based on industry standards the life expectancy of the mechanical A/C unit is 15-20 years, This unit will be 16 years old and has been recommended for renewal per the Asset Management Study for the year 2021. Expenditures20182019202020212022Total Construction/Maintenance 65,00065,000 65,00065,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 65,00065,000 65,00065,000 Total Budget Impact/Other 49 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 Environment and Economic Development Department DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # CD02.01 Project Name Housing Replacement Program EEDD Department Improvement Type EEDD Director Useful LifeContact Redevelopment Category 2 Very Important Priority Total Project Cost:$450,000 Description The purchase of vacant or dilapidated properties to then prepare sites for new housing is proposed for 2018 and 2020. Justification The primary purpose of the Housing Replacement Program is to prevent neighborhoods from deteriorating. If a single dwelling deteriorates to the point of becoming a detriment or an eyesore, it will have an affect on the surrounding area. Other property owners may not be motivated to care for or to improve their properties if they live near or next to a rundown house. With this in mind, the city council established the Housing Replacement Program. The city council also has adopted policy guidelines that set standards for the purchase and resale of these properties. The cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. The city is currently updating its comprehensive plan which will incorporate the housing policy requirements directed from the Metropolitan Council and also the housing policy goals established by the Maplewood City Council. This CUP expenditure is reflected to match those expected policy goals. Expenditures20182019202020212022Total Construction/Maintenance 150,000150,000150,000450,000 150,000150,000150,000450,000 Total Funding Sources20182019202020212022Total Redevelopment Fund 150,000150,000150,000450,000 150,000150,000150,000450,000 Total Budget Impact/Other There will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could potentially lower property taxes. 50 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # CD15.01 Project Name Gladstone Area Redevelopment EEDD Department Improvement Type EEDD Director Useful LifeContact Redevelopment Category 1 Critical Priority Total Project Cost:$5,950,000 Description Specific properties in the Gladstone area will be identified and the City may facilitate the acquistion and redevelopment of the properties in accordance with the approved Gladstone Master Plan and the City's Comprehensive Plan. Justification The development of the Gladstone is underway. Phase 1 and Phase 2 street, landscape and roadway improvements have been completed. Plans are underway for Phase 3 public improvements beginning in 2023. The Shores senior housing project on Phalen Place was constructed in 2012 and 50 future units are to be completed in the near future. In addition, redevelopment occurred in 2015 on the former Maplewood Bowl site, resulting in 50 affordable and 107 market-rate senior housing. The final phase will include funding for the acquisition of property for redevelopment. Specific properties will be identified and the City may act as developer or in agreement with a private developer to acquire and demolish existing buildings and property for development in accordance with the approved Gladstone Master Plan and the City's Comprehensive Plan. Expenditures20182019202020212022Total Land Acquisition 2,000,0002,750,0001,200,0005,950,000 2,000,0002,750,0001,200,0005,950,000 Total Funding SourcesTotal 20182019202020212022 Bonds GO CIP 2,000,0002,750,0001,200,0005,950,000 2,000,0002,750,0001,200,0005,950,000 Total Budget Impact/Other There will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could potentially lower property taxes. 51 DRAFT 6/26/2017 Planning Commission, Attachment 2 Fire Department DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # FD18.010 Project Name Replacement of Police & Fire 800 MHZ Radios Fire Department Department Equipment Type 10 years Useful LifeContact Equipment Category 1 Critical Priority Total Project Cost:$832,300 Description 800 MHz Mobile and Portable Radios Justification In 2007, all public safety agencies within Ramsey County moved from the old UHF VHF radio system to the new 800 MHz system. This new system provided interoperability between all public safety disciplines and improved total state communications. Moving to the new system required a total replacement of all existing radio devices within Ramsey County. Through a grant process at the time, Ramsey County was able to replace all existing radios within Ramsey County used by public safety disciplines. There was no cost to the city of Maplewood for this replacement. Starting in 2015, those radios purchased back in 2007 were no longer supported by manufacturer which in turn will require us to purchase newer models. Currently within the city of Maplewood's public safety, we have 265 radios. We are trying to reduce that number, at an average cost of $3,500 per radio. Starting in 2016, we started replacing about 10 of these a year as needed. The technology has not changed, we just won't be able to get the current radios repaired as they begin to break down. We will continue to look for grant opportunities as they become available as well as work with our neighboring departments to ensure the best possible pricing. Future Expenditures20182019202020212022Total 424,500 Equip/Vehicles/Furnishings 78,30079,90081,50083,20084,900407,800 78,30079,90081,50083,20084,900407,800 Total Total Future Funding Sources20182019202020212022Total 424,500 CIP Fund 78,30079,90081,50083,20084,900407,800 78,30079,90081,50083,20084,900407,800 Total Total Budget Impact/Other There will be no additional operating costs after the initial purchase. A maintenance plan is in place. 52 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.011 Project Name Rehabilitation of Fire Station #3 Hazelwood Fire Department Department Improvement Type 20 yearsFire Chief Useful LifeContact Buildings Category 2 Very Important Priority Total Project Cost:$2,400,000 Description Remodel Hazelwwod Fire Station #3 This request may be altered, depending on the results of the fire station location and operational review. Justification In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the city's leg. The plan is for the other two to be remodeled at their current locations. In 2018, our goal is to start remodeling the station that is located at the intersection of Hazelwood and County Road C. This station will become our North District Station Number Three. Currently, the facility is only capable of having two firefighters staffed around the clock. The current station was built over 40 years ago with the energy efficiencies that were available at that time. With the remodeling of this station, today's energy efficiencies will be built-in with additional storage and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring of 2018 and be opperational by November 2018. The necessary changes to this station will allow the Maplewood Fire Department to continue to provide outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential for a decrease in our service level as we continue to have substantial increases in our calls for emergency services. Expenditures20182019202020212022Total Construction/Maintenance 2,400,0002,400,000 2,400,0002,400,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 400,000400,000 Proceeds from Sale Property 2,000,0002,000,000 2,400,0002,400,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs and increased energy efficiencies. 53 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.012 Project Name Rehabilitation of Fire Station #2 Gladstone Fire Department Department Improvement Type 20 yearsFire Chief Useful LifeContact Buildings Category 2 Very Important Priority Total Project Cost:$2,100,000 Description Rehab Gladstone Fire Station #2 This request may be altered, depending on the results of the fire station location and operational review. Justification In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the city's leg. The plan is for the other two to be remodeled at their current locations. In 2018, our goal is to start remodeling the station that is located at 1955 Clarence Street. This station will become our Central District Station Number Two. Currently, the facility is only capable of having four firefighters staffed around the clock. The current station was built in 2000 and had to be scaled back due to the high cost of construction at that time. Even though this station is only 14 years old, many changes have been made in energy efficiencies in this short period of time. With the remodeling of this station, today's energy efficiencies will be built-in along with additional storage, more office space and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring of 2018 and be in operation by November 2018. The necessary changes to this station will allow the Maplewood Fire Department to continue to provide outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential for a decrease in our service level as we continue to have substantial increases in our calls for emergency services. Expenditures20182019202020212022Total Construction/Maintenance 2,100,0002,100,000 2,100,0002,100,000 Total Funding Sources20182019202020212022Total Bonds GO CIP 700,000700,000 Proceeds from Sale Property 1,400,0001,400,000 2,100,0002,100,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs and increased energy efficiencies. 54 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.013 Project Name Replacement of Ladder Truck Fire Department Department Equipment Type 12 yearsFire Chief Useful LifeContact Equipment Category 2 Very Important Priority Total Project Cost:$900,000 Description 75' Ladder Truck Justification This truck will replace a 2000, 75’ ladder/ pumper fire truck that at the time if its replacement it will be 22 years old. The mileage at the time of replacement will be close to 200,000 miles. With the purchase of the new truck in 2017 this truck will be move to a station were the usage will be slightly reduce which will help keeping the maintenance cost lower and prolong the life of the truck. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 900,000900,000 900,000900,000 Total Funding Sources20182019202020212022Total Fire Equipment Fund 900,000900,000 900,000900,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 55 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.014 Project Name Fire Fighting Turn Out Gear Fire Department Department Equipment Type 6 yearsFire Chief Useful LifeContact Equipment Category 1 Critical Priority Total Project Cost:$115,700 Description Fire fighting turnout gear, including pants, coat, boots, and hoods. Justification We are requesting to replace 22 sets of turnout gear. This request allows us to bring our current tourout gear (pants, coats, gloves, hoods, boots) up to date with the NFPA 1851 edition 2014 and OSHA 1910.156. Currently, we are not able to meet the NFPA 1851 or OSHA 1910 requirements for cleaning and repairing of firefighter turnout gear. When repairs are required, or when washing and drying is needed, firefighters do not have a second set of turnout gear available. Washing and drying the turnout gear is of paramount importance in order to remove the carcinogens which are embedded in the turnout gear. A turnout gear replacement program will be implemented which places turnout gear in "spare" status after 5 years, with replacement at 10 years which is the end of the useful life of the turnout gear. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 57,40058,300115,700 57,40058,300115,700 Total Funding Sources20182019202020212022Total Fire Equipment Fund 57,40058,300115,700 57,40058,300115,700 Total Budget Impact/Other After the initial purchase, further sets will be purchased in the operating budget. 56 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # FD18.015 Project Name Replacement of Fire Truck Fire Department Department Equipment Type 20 yearsFire Chief Useful LifeContact Equipment Category 2 Very Important Priority Total Project Cost:$645,000 Description 1500 GPM Fire Truck Justification This truck will replace a 2000 fire truck that has significant rust issues and ongoing maintenance costs. The goal of our replacement program for fire trucks is to have all first line pumpers replaced every 20 years. The new engine will have the additional space as well as have the capabilities of doing the function of both rescue and fire suppression. It will also be foam capable. At the time of replacement, this truck will be 19 years old. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 645,000645,000 645,000645,000 Total Funding Sources20182019202020212022Total Fire Equipment Fund 645,000645,000 645,000645,000 Total Budget Impact/Other There will be a positvie impact on the operating budget due to lower maintenance costs. The truck will be purchased with a Tax Exempt Master Lease Agreement through the Government Leasing Program with a ten-year amortization period. 57 DRAFT 6/26/2017 Planning Commission, Attachment 2 Information Technology DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # IT15.020 Project Name Eden System replacement IT Department Equipment Type 20 yearsIT Director Useful LifeContact Equipment: Computers Category 2 Very Important Priority Total Project Cost:$250,000 Description Replacement of portions of Eden Systems software Justification Currently we are using the application Eden Systems by Tyler Technologies to manage a variety of items within various City departments. While Eden Systems is not going away any time soon, they are not actively improving the application either. In some departments we have a need to become more mobile while also bringing resources closer to our applications/customers. This item would be to replace some modules of Eden Systems with a new application that would provide us those capabilities. In 2017 we will look at more mobile based modules for employees in the field. 2019 would be upgrading any modules left with Eden Systems. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 250,000250,000 250,000250,000 Total Funding SourcesTotal 20182019202020212022 IT Fund 250,000250,000 250,000250,000 Total Budget Impact/Other The annual maintenance agreement may increase, depending on options chosen. Impact on the operating budget will most likely be less than $5,000 annually. Future Budget Items20182019202020212022Total 10,000 Maintenance 10,00010,00010,00010,00040,000 Total 10,00010,00010,00010,00040,000 Total 58 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # IT16.010 Project Name Server Storage IT Department Equipment Type 10 yearsIT Director Useful LifeContact Equipment: Computers Category 2 Very Important Priority Total Project Cost:$60,000 Description Additional SAN nodes for servers Justification Our storage area network (SAN) provides dist space to all of our servers. This item is being included to replace older nodes within that SAN and to add additional storage in the future if need be. By 2020 we will be ready to retire some of the current SAN nodes in use. Also, with the large volume of video that we are beginning to see recorded we will need additional storage in the future. This item will provide a solution to both of those challenges. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 60,00060,000 60,00060,000 Total Funding Sources20182019202020212022Total IT Fund 60,00060,000 60,00060,000 Total Budget Impact/Other There will be no additional annual ooperating costs beyond the initial purchase. 59 DRAFT 6/26/2017 Planning Commission, Attachment 2 Parks and Recreation DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # PM07.010 Project Name Park Upgrades to Existing Parks Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$1,070,000 Description Community field upgrades, equipment, fences, courts at Nebraska, Sunset, and Sherwood Parks. Justification A main theme identified by our Parks System Master Plan was “Taking care of what we have” in our aging parks system. This proposal will provide the City with resources to continue updating and/or replacing basketball and tennis courts, fields, fences and playgrounds to accomplish that goal. Future Expenditures20182019202020212022Total 550,000 Construction/Maintenance 100,000100,000100,000110,000110,000520,000 100,000100,000100,000110,000110,000520,000 Total Total Future Funding Sources20182019202020212022Total 550,000 Bonds Tax Abatement 100,000100,000100,000110,000110,000520,000 100,000100,000100,000110,000110,000520,000 Total Total Budget Impact/Other The upgrades should not impact the operating budget, except for a sustained decrease in maintenance costs. 60 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM08.060 Project Name Open Space Improvements Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$710,000 Description Provide funding for open space improvements. Justification Maplewood's Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received major restoration or active management. The Parks System Master Plan calls for adding trails where appropriate and restoring sites to native vegetation. 2017-2018 projects include restoration projects at Prairie Farm Preserve (funded by $62,000 grant), Priory Preserve enhancements (entry, boardwalk, sitting area, restoration), and buffer improvements at Jim's Prairie. Trails will be constructed at Spoon Lake Preserve (2018 design, 2019 construction), Joy Park (2021), and Prairie Farm (2025, short section). Restoration projects are planned for 2020 and 2022. Prior Expenditures20182019202020212022Total 150,000 Construction/Maintenance 110,000250,00025,000150,00025,000560,000 110,000250,00025,000150,00025,000560,000 Total Total Prior Funding Sources20182019202020212022Total 150,000 Park Improvement Fund 110,000250,00025,000150,00025,000560,000 110,000250,00025,000150,00025,000560,000 Total Total Budget Impact/Other The improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed. 61 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM11.020 Project Name Goodrich Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$350,000 Description Goodrich Park improvements. Justification One of the major recommendations in the Parks System Plan is to fill the need for destination or “signature” parks. Reinvestment in four centrally-located parks and connecting them with trails was recommended. One of these signature parks has been identified as Goodrich Park and it is envisioned as a major destination for community gathering in Maplewood. Key features include a universally accessible playground, additional parking, natural resources restoration, ball field upgrades and picnic shelters with restrooms. Expenditures20182019202020212022Total Planning/Design 50,00050,000 Construction/Maintenance 250,00050,000300,000 50,000250,00050,000350,000 Total Funding Sources20182019202020212022Total Bonds Tax Abatement 50,000250,00050,000350,000 50,000250,00050,000350,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. 62 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM14.020 Project Name Harvest Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$100,000 Description Creation of the Harvest Park Master Plan. Justification Harvest Park is a 25 acre park located at 2561 Barclay. This park is reaching its effective life cycle, and many of the amenities are in poor condition. Staff will work with residents to develop a master plan for this park in 2018 and begin implementation of that plan starting in 2022. The plan will likely include a re-configuration of the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities. Expenditures20182019202020212022Total Planning/Design 50,00050,000100,000 50,00050,000100,000 Total Funding Sources20182019202020212022Total Park Improvement Fund 50,00050,000100,000 50,00050,000100,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. 63 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM15.020 Project Name EAB Ash Removal and Planting Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 1 Critical Priority Total Project Cost:$1,900,000 Description Remove and Replace Ash Trees to Control the Spread of EAB Justification Emerald Ash Borer (EAB) causes widespread decline and death of ash trees and has decimated ash populations in some states. EAB has recently been confirmed in Maplewood. The 2011 inventory of park and boulevard trees (does not include natural areas), found 2037 ash trees (21% of the 9563 trees). To remove and replace these ash trees at $700-$900 each would require $1,425,900- $1,833,300. In June 2011, Maplewood City Council approved a plan for managing EAB in Maplewood. The plan includes strategic removal of ash trees, starting with removal of those in poor health prior to EAB being found in Maplewood. The inventory identified 250 poor quality ash. Funding is needed to remove and replace 125 poor quality ash trees each year over the next two years. We assume EAB will be confirmed in Maplewood in 2017 or 2018 and significant funding will be needed to keep up with removals once it is here. Future Expenditures20182019202020212022Total 1,200,000 Construction/Maintenance 100,000150,000150,000150,000150,000700,000 100,000150,000150,000150,000150,000700,000 Total Total Future Funding Sources20182019202020212022Total 1,200,000 CIP Fund 100,000150,000150,000150,000150,000700,000 100,000150,000150,000150,000150,000700,000 Total Total Budget Impact/Other There will be no additional impact to the operating budget once this project is completed. Tree maintenance is already incorporated into the annual operating budget. 64 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM15.430 Project Name Wakefield Park Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$250,000 Description Plan and redevelop Wakefield Park and implement outcomes. Justification Wakefield is a 41 acre park located at 1590 Frost Avenue. Over the past 10 years the use of the park has changed. Until recently it was an important part of our adult softball program. Due to changing demographics, that is no longer the case. This project proposes to redevelop Wakefield Park, including the removal of ball fields, and the creation of a park that better serves the needs of Maplewood’s diverse population. Wakefield has also been identified as one of the signature parks in our Parks System Plan. The City will be working closely with the Watershed District on this redevelopment to improve water quality in the area. The Wakefield Park concept includes a mix of active and passive programming that provides areas for picnicking and gathering while preserving much of the park for passive recreation and exploration. A key component of this project is a multi-purpose building featuring flexible programming space, kitchen facilities and restrooms as well as outdoor spaces for education and recreation. Expenditures20182019202020212022Total Planning/Design 50,00050,000 Construction/Maintenance 200,000200,000 250,000250,000 Total Funding Sources20182019202020212022Total Park Improvement Fund 125,000125,000 Watershed District 125,000125,000 250,000250,000 Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. 65 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.001 Project Name Park Maintenance and Re-Investment Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$5,600,000 Description Parks System Master Plan Implementation Justification At the time the Parks System Plan was adopted, specific prioritization was given to improvements in the parks system. With more projects than funding available, prioritization was necessary to guide where funds would be allocated. As part of this prioritization process, it was identified that the Maintenance and Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks system. The Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our existing system. This addresses the highest priorities that we heard from our residents of "Taking care of what we have" and for trail connectivity throughout our park system. For all of these projects, staff will lead the community through a thorough public process. Future projects will be decided at a later date and will be based on outcomes gained from the Parks System Master Plan. Future Expenditures20182019202020212022Total 2,000,000 Construction/Maintenance 1,600,0001,000,0001,000,0003,600,000 1,600,0001,000,0001,000,0003,600,000 Total Total Future Funding Sources20182019202020212022Total 2,000,000 Bonds Tax Abatement 1,600,0001,000,0001,000,0003,600,000 1,600,0001,000,0001,000,0003,600,000 Total Total Budget Impact/Other Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon completion. Future Budget Items20182019202020212022Total 20,000 Other (Insurance, Utilities)20,00020,00020,00020,00020,000100,000 Total 20,00020,00020,00020,00020,000100,000 Total 66 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.003 Project Name Maplewood Nature Center Master Plan Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$75,000 Description Create Master Plan for Maplewood Nature Center. Justification The Park System Master Plan identifies the need for a Master Plan to be completed for the Maplewood Nature Center. The first step in developing the Master Plan is to conduct a feasibility study to: 1) evaluate short-term and long-term environmental and nature programming eneds, 2) determine whether the existing Visitor Center and site can meet those needs, and 3) recommend a course of action (renovation, new center, or new site). The Master Plan would then develop concepts for the Visitor Center and site improvements, development or redevelopment. Expenditures20182019202020212022Total Planning/Design 75,00075,000 75,00075,000 Total Funding Sources20182019202020212022Total Park Improvement Fund 75,00075,000 75,00075,000 Total Budget Impact/Other This project will have no additional budget impacts. If recommendations are adopted and construction is undertaken additional budget impacts would be identified at that time. 67 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.004 Project Name Maplewood Nature Center Land Acquisition Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$300,000 Description Purchase additional properties adjacent to the nature center. Justification Maplewood Nature Center was built in 1978 and added onto in 1994. Indoor exhibits were redone in 2005 and stormwater improvements and landscape demonstrations were done in 2008. Over half of the 40-acre site is wetland. The visitor center and yard take up just over one acre of land and include the main building, shed, parking lot, demonstration garden, picnic area, and nature play area. This is a small footprint for the amount and the type of use the center receives. Due to the wetland and property boundaries, we cannot expand on the existing site. The project would acquire an adjaenct lot to the east and a lot to the northeast. These acquisitions would allow for significant enhancements of the picnic and play area, the addition of a garage/storage area, and the oppurtunity to make a bike trail connection between Brand and East 7th Street. Expenditures20182019202020212022Total Land Acquisition 300,000300,000 300,000300,000 Total Funding Sources20182019202020212022Total Park Improvement Fund 300,000300,000 300,000300,000 Total Budget Impact/Other There will be minimal additional impact on the operating budget; however, costs for trail maintenance and land upkeep will be identified and incorporated into the annual budget. 68 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM16.005 Project Name Fish Creek Open Space Parks and Recreation Department Improvement Type 15 yearsPark Director Useful LifeContact Park Improvements Category 3 Important Priority Total Project Cost:$568,000 Description Improvements at Fish Creek Open Space Justification Maplewood acquired the 70-acre Fish Creek site in 2013. Ramsey County owns the adjacent land and the City and County work closely together on management of their sites. Partner Great River Greening (GRG) conducted woodland and prairie restoration at the site in 2012-2015. In 2015, an archeological investigation was conducted on the site and in January 2015 Council approved an updated Mater Plan. Phase I Improvements at the site are scheduled for 2016 and will include installation of trails. A parking lot, kiosk, and sitting areas are scheduled for 2017. Interpretation of site history and natural resources is scheduled for 2018. Future phases will include the installation of the rustic trail along Fish Creek, a programming shelter, and amenities in the parcel near Carver Road. Prior Expenditures20182019202020212022Total 318,000 Construction/Maintenance 250,000250,000 250,000250,000 Total Total Prior Funding Sources20182019202020212022Total 318,000 Park Improvement Fund 100,000100,000 Ramsey County 150,000150,000 Total 250,000250,000 Total Budget Impact/Other Additional operating costs will be incurred to maintain the parking lot. These costs will be identified and incorporated into the annual budget after completion. 69 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM18.01 Project Name Maplewood Nature Center Improvements Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$175,000 Description Repairs, storage, and exhibit renovation at the Maplewood Nature Center site. Justification Maplewood Nature Center Visitor Center was built in 1978, added onto in 1994, and received major repairs and maintenance in 2017. Improvements are needed to the grounds and exhibits. 1) Replace detached storage shed with a larger storage shed (2018). 2) Replace three observation decks (2018). 3) Replace 600' boardwalk (2019). The boardwalk was constructed in 2000. It's expected useful life was 20 years, but the cables and floats have begun to show more critical deterioration and should be done prior to 2020. 4) Replace indoor exhibits (2024). Exhibits were constructed in 2004 with a useful life of 20 years. Expenditures20182019202020212022Total Construction/Maintenance 50,000125,000175,000 50,000125,000175,000 Total Funding SourcesTotal 20182019202020212022 Park Improvement Fund 50,000125,000175,000 50,000125,000175,000 Total Budget Impact/Other There will be no additional budget impact to the operating budget once this project is completed. Maintenance of these is already incorporated into the annual operating budget. 70 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PM18.02 Project Name Edgerton Community Garden Parks and Recreation Department Improvement Type 20 yearsPark Director Useful LifeContact Park Improvements Category 2 Very Important Priority Total Project Cost:$50,000 Description Infrastructure for Edgerton Community Garden. Justification The Parks System Master Plan calls for providing community gardens and for reaching diverse populations with park facilities and programming. Edgerton Community Garden is the only community garden run by the city. It has 44 plots, which are rented by a very diverse group of gardeners. There are several apartment buildings in the neighborhood so there is a need here for garden space. Water is provided via a water tank that staff fills weekly during the growing season. There has long been a need to expand the garden and add water infrastructure. In 2017, we will be adding 10 raised beds and fruit trees to the garden. Plans for 2018 include: 1) expand the garden to serve more people, 2) install water line, spigots, fencing, and shed, and 3) extend the school sidewalk to the garden. Expenditures20182019202020212022Total Construction/Maintenance 50,00050,000 50,00050,000 Total Funding Sources20182019202020212022Total Park Improvement Fund 50,00050,000 50,00050,000 Total Budget Impact/Other There will be no additional impact to the opertaing budget once this project is completed. Maintenance of these is already incorporated into the annual operating budget. 71 DRAFT 6/26/2017 Planning Commission, Attachment 2 Police Department DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # PD18.010 Project Name Squad Replacement Police Department Department Equipment Type 4 yearsPolice Chief Useful LifeContact Vehicles Category 1 Critical Priority Total Project Cost:$2,163,000 Description Each year the police department needs to replace four to six marked squad cars. The fully burdened cost of police squads is $36,050. Instead of building in an annual inflation increase, it is recognized that certain elements (e.g., light bars, push bumpers) may or may not be replaced depending on condition and servicabiltiy. The vehicles are purchased through the State Cooperative Purchasing Program. Justification In recognition that effective policing efforts require high visibility and high mobility, the department needs to maintain and invest in fleet operations. As vehicles become more efficient and as we collect and evaluate data about the best fleet resources for specific types of police work, maintaining a current and operational fleet is critical. Marked police vehicles are the primary means of responsive service delivery. At present the police department operates 26 marked squads. With the exception of two police reserve squads, a marked police car has a useful life for approximately 40 months - 100,000 to 120,000 miles.. Future Expenditures20182019202020212022Total 1,081,500 Equip/Vehicles/Furnishings 216,300216,300216,300216,300216,3001,081,500 216,300216,300216,300216,300216,3001,081,500 Total Total Future Funding Sources20182019202020212022Total 1,081,500 Police Equipment Fund 216,300216,300216,300216,300216,3001,081,500 216,300216,300216,300216,300216,3001,081,500 Total Total Budget Impact/Other Adhering to the appropriate replacement schedule has a positive impact on the operating budget by minimizing maintenance costs and down time. 72 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PD18.020 Project Name Records Management System Police Department Department Equipment Type 10 yearsPolice Chief Useful LifeContact Equipment Category 3 Important Priority Total Project Cost:$500,000 Description Records Management System. In 2015, the police department purchased a new records management system (RMS) in collaboration with the Ramsey County Sheriff's Office and several other Ramsey County law enforcement agencies. This rrequest reflects the need to build a fund to cover the expected replacement cost of $600,000. Justification Planned obsolesence of the department's current records management system. Future Expenditures20182019202020212022Total 250,000 Equip/Vehicles/Furnishings 250,000250,000 250,000250,000 Total Total Future Funding Sources20182019202020212022Total 250,000 IT Fund 50,00050,00050,00050,00050,000250,000 50,00050,00050,00050,00050,000250,000 Total Total Budget Impact/Other There will be no additional impact on the operating budget, other than the annual costs already identified in the CIP expenditures. Building this fund will make system replacement easier in the future and this proposal corresponds with the planned replacement of the jointly owned Computer Aided Dispatch system at the Ramsey County Emergency Communications Center. 73 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PD18.060 Project Name Regional Police Firearms Training Range Police Department Department Improvement Type 40 yearsPolice Chief Useful LifeContact Buildings Category 3 Important Priority Total Project Cost:$1,800,000 Description Capital investment in shared Regional Police Firearms Training Range Justification This project represents allocation of funding for Maplewood to join a consortium of East Metro communities in the design, development, building, and operation of a Regional Police Firearms Training Range. At present Cottage Grove and Woodbury have secured funding for the purpose of planning a training site that would include a firearms range. There continues to be discussions and preliminary planning for a Regional Range that would be shared and governed by a number of East Metro law enforcement agencies. The Regional Range is now expected to cost $5 to $13 million dollars and would largely be funded by state issued bond funds. At present, a legislative bonding measure is under consideration that may provide some clarity for options going forward. Future Expenditures20182019202020212022Total 1,000,000 Construction/Maintenance 200,000200,000200,000200,000800,000 200,000200,000200,000200,000800,000 Total Total Future Funding Sources20182019202020212022Total 1,000,000 Bonds GO CIP 200,000200,000200,000200,000800,000 200,000200,000200,000200,000800,000 Total Total Budget Impact/Other Additional costs will be identified upon completion of the facility. Maintenance and upkeep will be shared with member cities. A formula has not yet been developed. At present the department spends approximately $22,000 annually on range rental for mandatory firearms training and qualification. Training time is increasing difficult to get. Making a capital investment or partnership ensures access to quality training facilities. Future Budget ItemsTotal 20182019202020212022 110,000 Maintenance 22,00022,00022,00022,00088,000 Total 22,00022,00022,00022,00088,000 Total 74 DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 Public Works Department DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # PW03.21 Project Name Lift Station Upgrade Program Public Works Department Maintenance Type 60 yearsPublic Works Director Useful LifeContact Utilities Category 2 Very Important Priority Total Project Cost:$200,000 Description The city has an annual program to refurbish lift stations. Justification This program involves the refurbishing of lift stations. This expenditure is a preventive maintenance expenditure to help reduce backups and failures due to emergency situations. The program includes pump rebuilds, wet well inspections and general site improvements for the nine lift stations located throughout the City. The remaining funds will be allocated for technological upgrades to the telemetry at various lift stations. Future Expenditures20182019202020212022Total 100,000 Construction/Maintenance 20,00020,00020,00020,00020,000100,000 20,00020,00020,00020,00020,000100,000 Total Total Future Funding Sources20182019202020212022Total 100,000 Sanitary Sewer Fund 20,00020,00020,00020,00020,000100,000 20,00020,00020,00020,00020,000100,000 Total Total Budget Impact/Other The upgrade program has a positive impact on the operating by reducing maintenance costs. 75 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW13.03 Project Name Single-Axle Plow Truck Public Works Department Equipment Type 15 yearsPublic Works Director Useful LifeContact Vehicles Category 2 Very Important Priority Total Project Cost:$220,000 Description The 2000 single-axle plow truck, Unit 538 is due for replacement in 2018. Justification The 2000 model year plow truck is due for replacement. This unit is one of eight single-axle trucks in the fleet. This truck is an intergral piece of equipment in the fleet for the street maintenance division. It is utilized year round. In summer, the truck is used for patching and paving streets. In winter, it is used every snow/ice event for treating and plowing city streets. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 220,000220,000 220,000220,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 220,000220,000 220,000220,000 Total Budget Impact/Other An annual savings is realized over the next five years totaling $42,750.00 of which $37,750.00 would have been required for maintenance and $5,000.00 lost on trade-in value. PriorBudget Items20182019202020212022Total Maintenance-7,550-8,550-9,550-10,550-36,200 -6,550 -7,550-8,550-9,550-10,550-36,200 Total Total 76 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW14.01 Project Name Pond Clean Out/Dredging Projects Public Works Department Maintenance Type 50 yearsPublic Works Director Useful LifeContact Utilities Category 3 Important Priority Total Project Cost:$300,000 Description Stormwater ponds, also known as wet ponds, "NURP" ponds, or retention basins, are a necessary component for land development in order to manage stormwater runoff. These basins within the city of Maplewood were typically built to control runoff rates to minimize downstream flooding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Maintaining the city’s stormwater ponds requires the removal of sediment by conducting dredging projects. Justification Due to the buildup of sediment, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability to improve quality of stormwater runoff. As part of the pond maintenance program, the city has established a goal of completing at least one pond assessment every two years based on available funding and staff resources. Additionally, the city will look to capitalize on partnerships with the local watershed districts and neighboring cities that are doing similar projects. The city is required to have a pond maintenance program as part of its NPDES MS4 general permit. This program would also coordinate with our flood mitigation projects and may be used for finalizing out identified projects as a result of the July 2011 flood event if they are of a higher priority than a pond cleanout. Future Expenditures20182019202020212022Total 100,000 Construction/Maintenance 100,000100,000200,000 100,000100,000200,000 Total Total Future Funding Sources20182019202020212022Total 300,000 Environmental Utility Fund 100,000100,000200,000 100,000100,000200,000 Total Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 77 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.01 Project Name Single-Axle Plow Truck Public Works Department Equipment Type 15 yearsPublic Works Director Useful LifeContact Vehicles Category 2 Very Important Priority Total Project Cost:$220,000 Description The 2003 single-axle plow truck, Unit 537, is due for replacement in 2019. Justification The 2003 model year single-axle truck is due for replacement. This unit is one of eight single-axle trucks in the fleet. This truck is an intergral piece of equipment in the fleet for the street maintenance division. It is utilized year round. In summer, the truck is used for patching and paving streets. In winter, it is used every snow/ice event for treating and plowing city streets. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 220,000220,000 220,000220,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 220,000220,000 220,000220,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 78 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.02 Project Name Water Tanker Public Works Department Equipment Type 20 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 2 Very Important Priority Total Project Cost:$110,000 Description The 1996 water tanker, Unit 543, is due for replacement in 2020. Justification The 1996 water tanker is in need of replacement due to age, high engine hours and heavy structural wear to the tanker's frame/body. Operating this unit is no longer cost effective. This tanker is utilized year round by all three divisions in Public Works. The street department uses the tanker to wash medians, the utility department uses it to flush sanitary sewer mains and the parks department uses it to flood ice rinks. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 110,000110,000 110,000110,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 110,000110,000 110,000110,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 79 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.03 Project Name One 1/2-Ton Truck Public Works Department Equipment Type 10 yearsPublic Works Director Useful LifeContact Vehicles Category 3 Important Priority Total Project Cost:$22,000 Description The 1999 1/2-ton truck, Unit 508, is due for replacement in 2018. Justification One 1999 1/2-ton truck is scheduled for replacement. This unit is used for miscellaneous jobs in the building maintenance division. The truck has high mileage and due to its age is in need of costly engine work that exceeds that value of the truck. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 22,00022,000 22,00022,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 22,00022,000 22,00022,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 80 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.05 Project Name Wood Chipper Public Works Department Equipment Type 20 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$70,000 Description The 1997 wood chipper, Unit 705, is due for replacement in 2018. Justification Replacement is scheduled for the 1997 wood chipper. This piece of equipment is utilized by all divisions in Public Works. Because of its age and high engine hours the machine is unreliable and needs costly maintenance and repair. The new chipper will be equipped with new safety features and a Tier 4 compliance engine, making it better for the environment. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 70,00070,000 70,00070,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 70,00070,000 70,00070,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 81 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.02 Project Name Street Sweeper Public Works Department Equipment Type 7 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$210,000 Description The 2010 Elgin street sweeper, Unit 703, is due for replacement in 2020. Justification The 2010 street sweeper is scheduled for replacement because of its age and condition. Street sweepers are high wear machines and are scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost effective as the maintenance and repair costs increase dramatically and the trade-in value decreases. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 210,000210,000 210,000210,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 210,000210,000 210,000210,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 82 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.03 Project Name ToolCat Work Machine Public Works Department Equipment Type 5 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$58,000 Description The 2011 ToolCat 5610-F, Unit 732, is due for replacement in 2019. Justification Currently, the city operates two ToolCat Work Machines. Both ToolCats are utilized year round in all three divisions of Public Works and are the primary pieces of equipment for sidewalk snow removal. The 2011 ToolCat is in need of replacement due to high engine hours and use. The machine is continuously in need of repair which makes it unreliable and no longer cost effective to operate. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 58,00058,000 58,00058,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 58,00058,000 58,00058,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 83 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.04 Project Name Asphalt Hot Box Public Works Department Equipment Type 20 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$40,000 Description The 2006 Hot Box for asphalt, Unit 729, is due for replacement in 2018. Justification The 2006 Hot Box is in need of replacement. This equipment is used to patch potholes throughout the city. It is an asset to the street department because it can keep hot mix warm in cooler temperatures. This allows for early spring patching when potholes are at the peak. This is a heavy use piece of equipment and should be replaced every 10 years. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 40,00040,000 40,00040,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 40,00040,000 40,00040,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 84 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.05 Project Name Three Tilt-Deck Trailers Public Works Department Equipment Type 15 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$30,000 Description Three 2001 tilt-deck trailers, Units 718, 719 and 720, are due for replacement 2019. Justification Three 2001 trailers are in need of replacement. These trailers are utilized by all maintenance divisions in Public Works. Due to structural defects caused by years of use, the trailers will no longer pass the annual D.O.T. inspections and are unsafe for use. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 30,00030,000 30,00030,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 30,00030,000 30,00030,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 85 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.01 Project Name Tractor/Utility Machine Public Works Department Equipment Type 15 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$75,000 Description The 1987 maintenance tractor, Unit 712, is due for replacement in 2019. Justification The 1987 maintenance tractor is in need of replacement due to its age and needed engine repairs that exceed the value of the tractor. This unit will be replaced with a multi-purpose machine that can be utilized by all division in Public Works to perform functions such as snow removal on trails, sidewalks, parking lots and summer maintenance including trail mowing, boulevard mowing and miscellaneous construction work throughout the city. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 75,00075,000 75,00075,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 75,00075,000 75,00075,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 86 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.02 Project Name 16' Park Mower Public Works Department Equipment Type 7 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 3 Important Priority Total Project Cost:$90,000 Description The 2007 Jacobsen mower, Unit 660, is due for replacement in 2020. Justification The 2007 mower is due for replacement. This is the largest mower in the park maintenance fleet. It cuts a 16 foot path and is utilized every day during the mowing season throughout the parks system. This machine has high engine hours and is showing heavy wear. It is inefficient and no longer cost effective to operate. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 90,00090,000 90,00090,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 90,00090,000 90,00090,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 87 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.03 Project Name 1 1/2-Ton Utility Truck Public Works Department Equipment Type 12 yearsPublic Works Director Useful LifeContact Vehicles Category 3 Important Priority Total Project Cost:$90,000 Description The 2009 1 1/2-ton utility truck, Unit 612, is due for replacement in 2021. Justification The 2009 1 1/2-ton utility truck is due for replacement. This is the primary truck used in the utility department. It is equipped with a crane for maintenance of the city's nine sanitary sewer lift stations. The truck has high miles and the crane system is becoming unreliable and is often out of service. Without this unit in service lift station pumps are unable to be maintained. This could result in costly sanitary sewer back-ups and overflows that could have an impact on residents and the environment. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 90,00090,000 90,00090,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 90,00090,000 90,00090,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 88 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.04 Project Name Single-Axle Plow Truck Public Works Department Equipment Type 15 yearsPublic Works Director Useful LifeContact Vehicles Category 2 Very Important Priority Total Project Cost:$230,000 Description The 2005 single-axle plow truck, Unit 532, is due for replacement in 2021. Justification The 2005 model year single-axle plow truck is in need of replacement due to high miles and maintenance costs. This unit is one of eight single- axle trucks in the fleet. This truck is an intergral piece of equipment in the fleet for the street maintenance division. It is utilized year round. In summer, the truck is used for patching and paving streets. In winter, it is used every snow/ice event for treating and plowing city streets. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 230,000230,000 230,000230,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 230,000230,000 230,000230,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 89 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.05 Project Name Asphalt Paver Public Works Department Equipment Type 20 yearsPublic Works Director Useful LifeContact Equipment: PW Equip Category 2 Very Important Priority Total Project Cost:$56,000 Description The 2001 asphalt paver, Unit 725, is due for replacement in 2021. Justification The 2001 asphalt paving machine is in need of replacement. The paver is utilized by the street department to pave city streets, parking lots, park trails and other miscellaneous asphalt areas throughout the city campus and facilities. This machine has many high wear moving parts and hydraulic lines that become worn out over time and are not repairable. Expenditures20182019202020212022Total Equip/Vehicles/Furnishings 56,00056,000 56,00056,000 Total Funding Sources20182019202020212022Total Fleet Management Fund 56,00056,000 56,00056,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 90 DRAFT 6/26/2017 Planning Commission, Attachment 2 Street Construction DRAFT 6/26/2017 Planning Commission, Attachment 2 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood, Minnesota Project # PW09.08 Project Name Farrell/Ferndale Area Street Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$7,160,000 Description The Farrell/Ferndale Area streets are proposed to be fully reconstructed in 2018. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. Justification The streets just east of 3M and north of Conway Ave. are in need of full street reconstruction including significant drainage improvements. Most streets have no curbing and water cannot properly be channeled out of the street section. Storm water pipe and BMPs will be required in the neighborhood. Infiltration basins, rainwater gardens, and other techniques will have to be explored to address drainage and treatment deficiencies. The proposed project will also include new trails and sidewalks. The following streets are included in the improvements: Margaret Ave., 5th Ave., Fremont Ave., Farrell St., Ferndale St., Ferndale St., Conway Service Dr., Mayhill Rd., and 7th St. The project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 2.3 miles of streets, Average PCI: 35/100 Prior Expenditures20182019202020212022Total 100,000 Construction/Maintenance 7,060,0007,060,000 7,060,0007,060,000 Total Total Prior Funding SourcesTotal 20182019202020212022 100,000 Bonds GO Improvement 3,128,3003,128,300 Bonds GO Special 838,700838,700 Total Assessment City of St. Paul Water Dept 798,000798,000 Environmental Utility Fund 1,453,0001,453,000 Sanitary Sewer Fund 571,000571,000 Water - WAC Fund 271,000271,000 7,060,0007,060,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 91 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW09.10 Project Name Dennis/McClelland Area Street Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$6,730,000 Description The Dennis/McClelland Area streets are proposed to be fully reconstructed in 2020. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs and pedestrian improvements. Justification These streets have continued to deteriorate and will require a full reconstruction with the addition of concrete curb and gutter. The following streets are included in the improvements: Sterling St., James Dr., McClelland St., Ferndale St., Dennis Ln., O'Day St., Mayer Ln., Farrell St., and Mayhill Rd. Unique storm water treatment methods will be required in this area near Battle Creek along with installation of drainage infrastructure. The proposed project will also include pavement replacement, sidewalks, and trails. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). The $100,000 in 2018 is for a regional drainage/hydraulic study to be completed prior to the feasibility study. In 2014, city crews were required to do an emergency repair to a portion of the storm sewer network that drains directly to Battle Creek. Mayer Lane sites approximately 35 feet above Battle Creek. Improving the storm sewer system in this area will be challenging due to the significant grade difference between the neighborhood and Battle Creek. Therefore, it is proposed to complete a pre-study of potential drainage mitigation that will be needed along Battle Creek. 2.04 miles of streets, Average PCI: 31/100 Expenditures20182019202020212022Total Construction/Maintenance 100,000100,0006,530,0006,730,000 100,000100,0006,530,0006,730,000 Total Funding Sources20182019202020212022Total Bonds GO Improvement 100,0002,757,5002,857,500 Bonds GO Special 1,010,5001,010,500 Assessment City of St. Paul Water Dept 742,000742,000 Environmental Utility Fund 100,0001,355,0001,455,000 Sanitary Sewer Fund 414,000414,000 Water - WAC Fund 251,000251,000 100,000100,0006,530,0006,730,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 92 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW12.02 Project Name Sterling Street Bridge Replacement Street Department Department Improvement Type 50 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,400,000 Description The Sterling Street Bridge is an existing timber bridge that crosses Fish Creek and is proposed to be replaced in 2019. Justification The bridge on Sterling Street in south Maplewood is in need of replacement in the coming years and programmed for a 2019 replacement in accordance with the council adopted bridge program. State Bridge Funds are expected to pay for a majority of the cost of the project once it qualifies for funding as a result of its condition. Prior Expenditures20182019202020212022Total 100,000 Construction/Maintenance 1,300,0001,300,000 1,300,0001,300,000 Total Total Prior Funding Sources20182019202020212022Total 100,000 Bonds MSA 115,000115,000 State Grants 1,185,0001,185,000 Total 1,300,0001,300,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 93 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.08 Project Name White Bear Ave / I694 Interchange Project Street Department Department Improvement Type 50 yearsPublic Works Director Useful LifeContact Street Construction Category 2 Very Important Priority Total Project Cost:$15,500,000 Description The existing interchange, including the bridge and ramps, located at the intersection of I694 and White Bear Avenue are proposed to be replaced in 2020 by Ramsey County. Justification According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading an interchange project at the intersection of White Bear Avenue and Interstate 694. This project is currently proposed to be constructed in 2020. The city's estimated share for these would be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project serves as a place holder for the proposed project. Expenditures20182019202020212022Total Construction/Maintenance 15,500,00015,500,000 15,500,00015,500,000 Total Funding Sources20182019202020212022Total City of White Bear Lake 500,000500,000 Municipal State Aid 500,000500,000 Ramsey County 14,500,00014,500,000 15,500,00015,500,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 94 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW15.11 Project Name Ferndale/Ivy Area Street Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$3,830,000 Description The Ferndale/Ivy Area streets are proposed to be fully reconstructed in 2019. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. Existing storm water drainage issues will fixed as part of this project. Justification The streets north of Maryland Ave. and west of Century Ave. are in poor condition and in need of repair. The streets include Dennis St., Farrell St., Ferndale St., Hawthorne Ave., Ivy Ave., and Mayhill Rd. These streets have concrete curb and gutter which for most areas will remain. However, there are know areas with poor drainage where the curb and gutter will need to be replaced. The existing pavement will be removed and replaced. The proposed project will also include sidewalks, trails, and storm water quality features. The project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). The $100,000 in 2017 is for a regional drainage/hydraulic study to be completed prior to the feasibility study. In response to the July 11, 2011 flood, the city identified 22 area for flood remediation projects. The city has completed 15 projects and has leveraged partnerships with Ramsey Washington Metro Watershed District and Ramsey to help fund and complete several of the projects. The proposed study will evaluate 4 of the reaming 6 areas. Identified flood remediation work from this study will then be incorporated into the street improvement project to give a comprehensive approach to improvements needed in this specific area. 1.18 miles of streets, Average PCI: 43/100 Prior Expenditures20182019202020212022Total 100,000 Construction/Maintenance 100,0003,630,0003,730,000 100,0003,630,0003,730,000 Total Total Prior Funding Sources20182019202020212022Total 100,000 Bonds GO Improvement 100,0001,939,3102,039,310 Bonds GO Special 524,790524,790 Total Assessment City of St. Paul Water Dept 96,90096,900 Environmental Utility Fund 710,600710,600 Sanitary Sewer Fund 261,500261,500 Water - WAC Fund 96,90096,900 100,0003,630,0003,730,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 95 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.06 Project Name Rice Street Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 2 Very Important Priority Total Project Cost:$5,460,000 Description Ramsey County is proposing to fully reconstruct Rice Street between County Road B and Larpenteur Avenue in 2020. This will be a county led project. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs and pedestrian improvements. Justification According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading a street reconstruction project on Rice Street from Larpenteur Avenue to County Road B. This project is currently proposed to be constructed in 2020. The city's estimated share for these would be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project serves as a place holder for the proposed project. Expenditures20182019202020212022Total Construction/Maintenance 5,460,0005,460,000 5,460,0005,460,000 Total Funding Sources20182019202020212022Total City of Roseville 200,000200,000 Municipal State Aid 200,000200,000 Ramsey County 5,060,0005,060,000 5,460,0005,460,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 96 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.10 Project Name Mailand/Crestview Forest Area Pavement Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,400,000 Description The street pavement in the Mailand/Crestview Forest area is proposed to be rehabilitated in 2019 due to poor pavement condition. Typically, the street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justification The streets lying north of Hillwood Drive and east of Highpoint Curve are in poor condition and in need of repair. The streets include Mailand Road, Deer Ridge Lane, Crestview Forest Drive, O'Day Street, O'Day Circle, Pond Avenue, O'Day Lane, Mary Lane and Mary Street. These streets have existing curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 2.06 miles of street, Average PCI 42/100 Expenditures20182019202020212022Total Construction/Maintenance 60,0001,340,0001,400,000 60,0001,340,0001,400,000 Total Funding Sources20182019202020212022Total Bonds GO Special 699,660699,660 Assessment Environmental Utility Fund 70,00070,000 Gas Franchise Fee 60,000486,340546,340 Sanitary Sewer Fund 42,00042,000 Water - WAC Fund 42,00042,000 60,0001,340,0001,400,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 97 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.11 Project Name Schaller Area Pavement Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,550,000 Description The street pavement in the Schaller area is proposed to be rehabilitated in 2020 due to poor pavement condition. Typically, the street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justification The streets lying north of Highwood Ave. and south of Linwood Ave. are in poor condition and in need of repair. The streets include Valley View Ave., Lakewood Ct., Lakewood Dr., Marnie Cir., O'Day St., Schaller Dr., Timber Ave., Crestview Dr., Currie Ct., Dahl Ave., Dorland Rd., Dahl Ct., Phylis Ct., Timber Tr., and Linwood Ct. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 2.28 miles of street, Average PCI 38/100 Expenditures20182019202020212022Total Construction/Maintenance 60,0001,490,0001,550,000 60,0001,490,0001,550,000 Total Funding Sources20182019202020212022Total Bonds GO Special 793,500793,500 Assessment Environmental Utility Fund 77,50077,500 Gas Franchise Fee 60,000526,000586,000 Sanitary Sewer Fund 46,50046,500 Water - WAC Fund 46,50046,500 60,0001,490,0001,550,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 98 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW16.12 Project Name Londin/Highpoint Area Pavement Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,070,000 Description The street pavement in the Londin/Highpoint area is proposed to be rehabilitated in 2018 due to poor pavement condition. Typically, the street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justification The streets lying north of Mailand Rd. and South of Londin Ln. are in poor condition and in need of repair. The streets include Londin Ln., Crestview Dr., Highpoint Curve, King Ave., Pond Ave., and Marnie St. These streets have existing curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 1.73 miles of street, Average PCI 40/100 Prior Expenditures20182019202020212022Total 60,000 Construction/Maintenance 1,010,0001,010,000 1,010,0001,010,000 Total Total Prior Funding Sources20182019202020212022Total 60,000 Bonds GO Special 494,868494,868 Assessment Total Environmental Utility Fund 53,50053,500 Gas Franchise Fee 397,432397,432 Sanitary Sewer Fund 32,10032,100 Water - WAC Fund 32,10032,100 1,010,0001,010,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 99 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.06 Project Name Southcrest/Ferndale Area Pavement Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,730,000 Description The street pavement in the Southcrest/Ferndale area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justification The streets lying south of Highwood Ave. and east of Sterling St. are in poor condition and in need of repair. The streets include Valley View Ave., Sterling St., South Crest Ave., Dennis St., O'Day St., McCelland St., Ferndale St., and Nemitz Ave. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 2.56 miles of streets, Average PCI: 41/100 Expenditures20182019202020212022Total Construction/Maintenance 60,0001,670,0001,730,000 60,0001,670,0001,730,000 Total Funding Sources20182019202020212022Total Bonds GO Special 738,300738,300 Assessment Environmental Utility Fund 86,50086,500 Gas Franchise Fee 60,000741,400801,400 Sanitary Sewer Fund 51,90051,900 Water - WAC Fund 51,90051,900 60,0001,670,0001,730,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 100 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW17.08 Project Name East Shore Drive Area Street Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$5,470,000 Description The East Shore Drive Area streets are proposed to be fully reconstructed in 2021. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. Justification These streets have continued to deteriorate and will require a full reconstruction with the addition of concrete curb and gutter. The following streets are included in the improvements: East Shore Dr., Adele St., Gordon Ave., Ripley Ave., Sophia Ave., Walter St., Fenton Ave., Phalen Pl., Sophia Ave., and Ide St. This project lies directly north of Lake Phalen. The proposed project will also include pavement replacement, watermain replacement on several of the above streets, and unique storm water treatment methods along with the installation of drainage infrastructure. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 2.33 miles of street, Average PCI: 35/100 Expenditures20182019202020212022Total Construction/Maintenance 100,0005,370,0005,470,000 100,0005,370,0005,470,000 Total Funding Sources20182019202020212022Total Bonds GO Improvement 100,0002,463,4002,563,400 Bonds GO Special 693,400693,400 Assessment City of St. Paul Water Dept 307,200307,200 Environmental Utility Fund 1,147,0001,147,000 Sanitary Sewer Fund 484,000484,000 Water - WAC Fund 275,000275,000 100,0005,370,0005,470,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 101 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW18.01 Project Name Cope/McMenemy Street Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$6,960,000 Description Cope Ave. has existing concrete curb and gutter and is proposed to be partially reconstructed in 2022. Partial street reconstruction projects generally include the replacement of the road pavement, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. McMenemy St. currently has bituminous curb and is proposed to be fully reconstructed in 2022. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs, and pedestrian improvements. Justification Cope Ave. has continued to deteriorate and will require a partial reconstruction. The east section of Cope Ave. is currently four lanes wide with no pedestrian facilities. As part of the partial reconstruction Cope Ave. will be designed to meet the requirement of the City's Living Streets Policy. Cope Ave. improvements will also include pavement replacement and replacement of the existing water main. McMenemy St. has continued to deteriorate and will require a full reconstruction with concrete curb and gutter. McMenemy St. improvements will also include pavement replacement and replacement of the existing water main. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined). 2.08 miles of streets, Average PCI: 53/100 ExpendituresTotal 20182019202020212022 Construction/Maintenance 100,0006,860,0006,960,000 100,0006,860,0006,960,000 Total Funding Sources20182019202020212022Total Bonds GO Improvement 100,0003,535,6603,635,660 Bonds GO Special 995,540995,540 Assessment City of St. Paul Water Dept 682,800682,800 Environmental Utility Fund 856,000856,000 Sanitary Sewer Fund 503,000503,000 Water - WAC Fund 287,000287,000 100,0006,860,0006,960,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 102 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW18.02 Project Name Gervais Area Pavement Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,430,000 Description The street pavement in the Gervais area is proposed to be rehabilitated in 2022 due to poor pavement condition. Typically, the street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have underground utilities in good condition. Justification The streets lying north of Highway 36 and east of Barclay St. are in poor condition and in need of repair. The streets include Gervais Ave., Gervais Ct., Flandrau St., Barclay St., Sextant Ave., Eleventh Ave., and Ariel St. These streets have existing concrete curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee. 2.10 miles of streets, Average PCI: 47/100 Expenditures20182019202020212022Total Construction/Maintenance 60,0001,370,0001,430,000 60,0001,370,0001,430,000 Total Funding Sources20182019202020212022Total Bonds GO Special 1,030,1331,030,133 Assessment Environmental Utility Fund 71,50071,500 Gas Franchise Fee 60,000182,567242,567 Sanitary Sewer Fund 42,90042,900 Water - WAC Fund 42,90042,900 60,0001,370,0001,430,000 Total Budget Impact/Other There will be a positive impact on the operating budget due to lower maintenance costs. 103 DRAFT 6/26/2017 Planning Commission, Attachment 2 thru 20182022 Capital Improvement Plan City of Maplewood,Minnesota Project # PW18.12 Project Name Roselawn & Edgerton Intersection Improvements Street Department Department Improvement Type 20 yearsPublic Works Director Useful LifeContact Street Construction Category 1 Critical Priority Total Project Cost:$1,055,000 Description The intersection of Roselawn Ave. and Edgerton St. is proposed to be reconstructed from a signalized intersection of a roundabout in 2019. As part of this project the signalized intersection will be replaced with a compact roundabout and a ADA accessable connection from the intersection to Edgerton Elementary School will be installed. The City of Maplewood and Ramsey County, in partnership, applied for and was awarded a Highway Safety Improvement Program (HSIP) grant to help fund this project. Justification The project is located at the intersection of Roselawn Avenue and Edgerton Street. Currently the intersection is controlled by a traffic signal with single lanes of traffic approaching from each direction. Existing grades and vegetation, primarily in the northwest and northeast quadrants, limit intersection sight distance to the point where right turns on red are not permitted for eastbound or southbound traffic. A compact roundabout will be constructed as part of this project along with ADA pedestrian improvements. The HISP grant covers 90% of the estimated construction costs. Expenditures20182019202020212022Total Planning/Design 100,000100,000 Construction/Maintenance 955,000955,000 100,000955,0001,055,000 Total Funding Sources20182019202020212022Total Federal Grants 679,500679,500 Municipal State Aid 50,000137,750187,750 Ramsey County 50,000137,750187,750 100,000955,0001,055,000 Total Budget Impact/Other 104 DRAFT 6/26/2017 Planning Commission, Attachment 2 Prepared by: City of Maplewood Finance Department 1830 County Road B East Maplewood, MN 55109 (651)249-2902 Melinda Coleman, City Manager Ellen Paulseth, Finance Director MEMORANDUM TO: Melinda Coleman, City Manager FROM: Jane Adade, Planner DATE: July 10, 2017 SUBJECT: Consider Approval of a Side-Yard Setback Variance, 425 Laurie Road East Introduction Lola Sykes is proposing to expand the ground floor living area of the house at 425 Laurie Road East. The property is zoned R-1, Single Family Residential. Living space is required to maintain a ten-foot side yard setback within the R-1 zoning district. The proposed addition will extend from the garage wall and roof line and setback six feet from the side property line instead of the ten-foot setback required by the city code. The house currently has three bedrooms on the main floor. The new addition will be constructed on a concrete slab on the west side of the house, behind the attached garage. The addition will include a bedroom, a bathroom, and a living/eating area. Request The applicant is requesting a four-foot side yard setback variance to construct an addition to her home at 425 Laurie Road East. Background The applicant purchased the house at 425 Laurie Road in August 2016. Since that time the s friends have occupied the upper bedrooms, while Ms. Sykes has resided in the lower level of the home. Ms. Sykes helps the daughter and her friends with their day to day living needs. To better accommodate their living situation, Ms. Sykes is proposing to build the addition on the rear of the home to serve as her living quarters. Federal law allows group homes with four or less residents and their caregivers to be located in single family residential zoning districts. Discussion Variance State Law State law requires that variances shall only be permitted when they are found to be: 1. In harmony with the general purposes and intent of the official control; 2. Consistent with the comprehensive plan; 3. manner not permitted by an official control. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. City staff finds that the expansion of the ground floor living area of the house at 425 Laurie Road East to within six feet of the side property line to be g code and comprehensive plan. Federal law allows group homes with four or less residents and their caregivers to be located within single family residential zoning districts. Ms. Sykes resides in the home and helps care for her special needs daughter and two friends. The addition will needs so she can continue that care. The variance is to the setback of the home, not to the living arrangements of the residents within the home. The addition will not encroach closer to the west property line than the existing garage. The house to the west at 415 Laurie Road East is located approximately 31 feet from the new addition. For these reasons staff is supportive of the four-foot side yard setback variance. Department Comments Building Official, Jason Brash Build per 2012 IRC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code. Permits are required for building, plumbing, mechanical, and electrical. Shall comply with exterior wall requirements for fire rating per 2012 IRC section 302 Commission Review Planning Commission July 18, 2017: The planning commission will hold a public hearing and review this project. Budget Impact None. Citizen Comments Staff surveyed the adjacent property owners of the proposed project for their opinion about this proposal. Staff received six responses. One property owner also submitted photographs which In favor 1. What a great addition to the neighborhood. Lola I love the new plans for your house. I (Jessica Marie Lund, 426 Lark Avenue East) Against 1. I'm the next door resident of this proposed variance and would be impacted the most since this proposed dwelling would be 6ft. from my property line running 1/2 way down the fence line in my backyard. I have much to say about this proposal, first of all I wanted you to know we have owned many occasions but could never find one with a comparable private backyard that we love as much as ours. We have stayed and invested in this home because of the yard, so you can understand why this would be very disruptive to our privacy and our investment. Ms. Sykes mislead us about her property when I met her, she told me she was thinking of adding on so her future help for her daughter could have privacy. Never did she mention that she was turning the home into a group home/ assisted living facility. With that being said, I'd like you to know what a huge impact this has had on our neighborhood. Since this started we have 3 more buses and or van type vehicles coming and going daily, who prefer turning around in our driveway rather than coming down the street the right way many days, as well as multiple staff vehicles coming and going day and night slamming doors and beeping their locked cars right next to my bedroom windows. The influx of traffic has increased tremendously and they all don't obey the speed limit. I've seen some neighbors running out in the road asking them to slow down. I thank God everyday I don't have a young child any longer playing and riding bikes along our once quiet and peaceful street. But I may have a grandchild someday. Most of the residents in this neighborhood are longtime residents that understand change, but never thought our quite streets would be impacted by so much traffic. You may or may not be aware the home on the opposite side of me was turned into a group home several years ago and has the same pick up and drop off situation that has already increased traffic hugely. This in a residential area that has already had much change and it turning into a business district. As far as Ms. Sykes I wish her nothing but good and I believe she is an able bodied person as I see her working in her yard daily, cutting grass, climbing trees 30ft to trim branches and doing heavy lifting and other projects. So walking stairs should not be a major inconvenience now or in the near future. Remodeling the huge unused basement could be an option she should explore. She does have other options that wouldn't impose on others. I just received your letter today after work and I'm going out of town tomorrow so I haven't had much time to compose my thoughts but I was given a short deadline and needed to reply before I left. I hope you understand this addition would be devastating to our privacy and not allow it. We have spoken to many of our neighbors including the one on the other side of this proposed addition (Larry and Lou Brilla) and all are opposed to this variance and share the same thoughts about how these changes to the neighborhood have not been positive, we all feel that the city/county should get our input before a residents is changed into anything other than a single family home. We have all lived here a long time taking good care of our property and pay taxes. We will rally to oppose this. (Gary and Mary Pundsack, 415 Laurie Road East) 2. extension to her garage. An extension has already been made to her garage for a big family room obstructing our west view already. The extension would be close to center of her yard which is not nice for us to see when we go out to enjoy a nice day and evening. We did not know it was going to be a group home, now we think the county is renting her house and there are people hired by the county to take care of the handicapped girls. Not long after she moved into the house, she told us she would have an apartment for her living quarters in the basement. She told us the kitchen part would be done soon in the basement apartment. She told us when everything was done, she would have us come down to see her apartment. She has no problem with her legs or feet. She mows her own lawn, pushes a filled wheelbarrow into her backyard. In winter, she shovels her driveway with no help. She puts a ladder against a tree, to saw off branches. At top of ladder she uses branches to further climb tree to cut branches using a corded electric saw and goes to top of tree to cut off the top and comes down from tree. She would have no problem walking up and down stairs to go to her apartment in the basement. So again we do not want Lola to have approval for the extension to her garage. (Lawrence Brilla Trustee, 433 Laurie Road East) 3. My name is Mike Savard and I live on the corner of Clark St and Laurie Rd. My address is 2202 Clark St. I am writing in response to a letter you sent to 2 of my neighbors. It seems that Lola Sykes wants the city to give her a variance so she can build on an addition to what she refers to as a single family residence. If the city allows this to happen it will no longer be what she wants to call a single family home. It will be the 4th and maybe the 5th group home in a 2 block area. The city of Maplewood needs to take a long hard look at our neighborhood and what has happened in the past few years. The homes at 347 and 407 Laurie are group homes owed by the same man. He does not live at either. The home 374 Laurie is also a group home. I believe that the home at 357 Laurie is also a group home. The home at the corner of Arkwright and Laurie is a section 8 home. The amount of traffic and cars that are parked on the street overnight is getting out of control. There was a time when we knew all our neighbors and the cars they drove. Now there is a never ending amount of car, busses and handy cap vehicles going through the area. I talked with Lola shortly after she moved in and she told me it was just her and her special need daughter that would be living in the house and her son and other daughter would on occasion be there. She told me she moved here from Mounds View because she wanted to have a single level home. My guess is her old place is a group home. She does not have a job and my guess is she makes her living owning group homes just like the man who owns the two homes on Laurie. (Mike Savard, 2202 Clark Street) 4. In the first place, 425 Laurie Road East is not a single family residence and should be classified as a group home. This will make four (4) group homes within a two (2) block radius of my home. I object to all the car traffic and the multiple car parking on the south side of Laurie Road. This causes an inconvenience for the use of our driveways and the car noise in the early morning. I object to the variance. (Joanne V Lunzer, 2199 Clark Street North) Reference Information Site Description Site size: .53 acres Existing land use: Single Family House Surrounding Land Uses North: Single Family Homes South: Single Family Homes West: Single Family Homes East: Single Family Homes Planning Land Use Plan designation: Single Family Residential Zoning:Single Family Residential Application Date The application for this request was considered complete on June 14, 2017. State law requires that the city decide on these applications within 60 days, or if that timeline cannot be met the City must extend the application in writing, requesting an additional 60 days. The 60-day deadline for City Council action is August 13, 2017. Recommendation Approve the attached resolution authorizing a four-foot side yard setback variance for 425 Laurie Road East for the expansion of the ground floor living area of the house. Approval is based on the following reasons: 1.Strict enforcement of the ordinance would reduce the proposed addition by four feet reducing the size of the new living space. 2.Approval would meet the spirit and intent of the ordinance with the expansion of the house at 425 Laurie Road East. The use of the property as a single family residence will remain the same as Approval of the variance shall be subject to the following: 1.The house a425 Laurie Road East is to be used as single family dwelling only. The new living space shall not be rented or used as a second dwelling. Attachments 1. Overview Map 2. 3. 4. Photos from Mary Pundsack 5. Variance Resolution Attachment Ground Floor Expansion 425 Laurie Road East City of Maplewood Information Overview Map Legend ! I Parcel 0120 Feet Source: City of Maplewood, Ramsey County Attachment Attachment Attachment Attachment Attachment Attachement 5 VARIANCE RESOLUTION WHEREAS, Lola Sykesapplied for a variance from 10-feet side yard setback. WHEREAS, this variance applies to the propertylocated at 425 Laurie RoadEast, Maplewood, MN. The property identification number is 08-29-22-33-0015.The legal description is Lot 6, Block 30, Dawsons Suburban Acre Lots, Ramsey County, Minnesota. WHEREAS, Section 44-108of the City’s ordinances (District Regulations) requires a side yard setback of at leastten(10)feetto any covered part ofa dwelling. WHEREAS, the applicantisproposing toextend thegroundfloor living area to the westside ofthe house, six (6)feetfromthe property line,requiring a 4-footside yardsback variance WHEREAS, the history of this variance is as follows: OnJuly 18, 2017, the Planning Commission held a public hearing to review this proposal.City staffpublished a notice inthe paper and sent notices tothe surrounding property owners as required by law. The Planning Commissiongaveeveryone at thehearinga chance to speak and present written statements.The Planning Commission also considered the report and recommendation ofthe city staff.The Planning Commission recommended ________of theside yard setbackvariance tothe City Council. The City Council held apublic meeting on4, 2017, to reviewthis proposal. The CityCouncilconsidered the reportandrecommendations ofthe city staffand the Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council _________the above- described variance based on the following reasons: 1.Strict enforcement of the ordinance would reduce the proposed addition by four feet reducing the size of the new living space 2.Approval would meet the spirit and intent of the ordinance with the expansion of the house at 425 Laurie Road East. The use of the property as a single family residence will remain the same as zoned and guided in the City’s comprehensive plan as residential. Approval of the side yardvariance shall be subject to the following: 1.The house a 425 Laurie Road East istobe used as singlefamily dwelling only.The new living space shall not be rented or used as a second dwelling. The Maplewood City Council ______________this resolution on __________________. MEMORANDUM TO: FROM: Shann Finwall, AICP, Environmental Planner DATE: July 11, 2017 SUBJECT: ConsiderApproval of a Swimming Pool Cover Exception, 2090 Arcade Street Introduction Daniel and Marie Steinberger are proposing to construct an in ground swimming pool in their back yard at 2090 Arcade Street. City code requires that swimming pools be surrounded by a four-foot high, non-climbable fence. In lieu of a fence, the Steinbergers are proposing to install a safety cover over the swimming pool. City code allows residents to submit an exception request to allow for a safety cover over the swimming pool as an alternative to a fence. Request The applicants are requesting a swimming pool cover exception to allow a safety cover over the swimming pool as an alternative to a fence. Discussion Swimming Pool Details 6 feet from the principal structure or any frost footings and 10 feet from the side property line. In the case of a lakefront lot, the setback of the pool to the ordinary high watermark of the lake is he a Structures, including pools, must maintain a 75-foot setback to the ordinary high watermark of a Class III Public Water. The proposed in ground swimming pool will be 18 feet wide x 36 feet long. It will be located 8 feet from the deck frost footing, 18 and 38 feet to the side property lines, and approximately 213 feet to the ordinary high watermark of Keller Lake. Swimming Pool Cover The applicants state in their letter that the swimming pool cover proposed exceeds the safety specifications for pool covers. Additionally, they state that a fence is only a deterrent to the pool water, but a closed safety cover is a complete barrier to the water. They are committed to ensuring that the safety cover is closed and locked when they are not present to supervise. Previous Pool Cover Exception In April 2013 the City Council approved a pool cover exception for a swimming pool constructed at 660 Eldridge Avenue East.The in ground swimming pool was constructed behind the house, ocation. The swimming pool at 660 Eldridge Avenue, however, also required a setback variance from the lake and wetland edge. The pool at 2090 Arcade Street meets all setback requirements. Building Inspection Comments Jason Brash, Building Official: Build per 2012 IRC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, and 2015 Minnesota Building Code. Install pool cover to installation requirements meeting ASTM F1346-91. Recommendation Approve the swimming pool cover exception for 2090 Arcade Street. The pool cover exception allows the applicants to install a safety cover over thein ground swimming pool instead of installing afence around the pool. Approval is subject to the following condition: 1.Obtain a building permit for the in ground swimming pool and safety cover. The in ground swimming pool must be built per 2012 IRC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, and 2015 Minnesota Building Code. The swimming pool safety cover must be installed meeting ASTM F1346-91. Attachments 1.Reference Information 2.Overview Map 3. 4. 2 Attachment 1 Reference Information Site Description Site size: 1.38 acres Existing LandUse: Single Family House Surrounding Land Uses North: Single Family Homes South: Single Family Homes West: Maplecrest Park across Arcade Street East: Keller Lakes Planning Land Use: Single Family Residential Zoning: Single Family Residential Application Date The application for this request was considered complete on June 2, 2017.State law requires that the city decide on these applications within 60 days, or if that timeline cannot be met the City must extend the application in writing an additional 60 days. The 60-day deadline for City Council action is August 1, 2017. Attachment 2 Other Local RoadInterstateUS or MN HighwayRampCounty RoadLocal StreetLocal Park RoadFrontage RaodPrivately Maintained Pulbic RoadTransit WayAlleyway City HallsSchoolsHospitalsFire StationsPolice StationsRecreational CentersParcel PointsParcel BoundariesStreets (<=16K)Airports Enter Map Description LegendNotes Lake Keller accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION is for reference only. Data layers that appear on this map may or may not be This map is a user generated static output from an Internet mapping site and Feet 400.0 2090 Arcade Street North 200.00 N St 0 Arcade 2090 400.0 NAD_1983_HARN_Adj_MN_Ramsey_Feet© Ramsey County Enterprise GIS Division Attachment 3 Attachment 3 Attachment 4 {źƷĻ tƌğƓ North Attachment 4 North Attachment 4 Attachment 4 Attachment 4 Attachment 4