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HomeMy WebLinkAbout1976-1977 Annual Report\ MAPLEhMD HIJMAN RELATIONS COV1YISSION ANNUAL REPORT I976M r HUMAN RELATIONS COMMISSION \.-\ \ 1380 F ROST AVENUE MAPLEWOOD, I\4INNESOTA 55109 I\,layor Greavu Councilrren Gentf sren: !\b are herewj-th suirrLitti.ng Annual Reporh for the years 1976 and 1977; our apologies for not adlrerilg to the one year reportilS poliq/. The @nnission 'year" has been dropped i-n favcr of the calendar year to falJ- il l-ine with other advisory boards arrd help us keep a better hardle on such matters. As you wilf see, the years have been busy ones; hodever, r speak for my fellovr ccnrn-issioners !,,fien I a&rdt that they have not provided the ard nr:tivation that r,re enjoyed in earlier years. we are confident that the "Msrorandun of Agreelrent, wh-ich you so graciously passed at the Decernber 2]-, 1917 @r:nci1 neetilg, will provide that exEra spark aga-ir. As soon as Ccrmunity Services Djjector Biank and his secretary are given the one-to-one ilstruction that ttEy have requested frcrn the State Dept. of Hunan Rights on the " Irrtake" process, we wilf wldely adverLise the ns,r role the Ccnrnission will play in the Co:nn:nit1t. At about tlre time r,e publish the I'4sroranda, we wil-1 have a nernbership carpaign. Ideally we raould prefer t! raork with a ten msnber corun-ission rather than the sever now specified, especially i-f rre are to be used in the investigatory process of a crermunity based conplai-nt. Your encouragsrent and support of the Maple\^Dod Hunan Relations @nfalssion ard its @nn-issioners contjlues to be a sor:rce of IErsonal pride and warm satisfaction. We will do our very best to a-Iraays warrant this supporb. Si-ncerely, 'hl*--,hfl* Maria M. I-arsen Chai.r ,1 CITY OF MAPLE$T/OOD April 4, 1978 },IAPLEI^]OOD HTMAN RffiATIONS CSMISSIOI{ AtiNuAL RPORT ),97 6 & 1977 CCX{Tm\l1S LEITER OF TRANSMITTAL TO CITT COUNCIL ROSTER Or CCI4MISSIONEIiS 76 arfr. 77 OBGANIZATION .... 5 1 2-4 6-10 11 ACII\/TTIES FT]TURE COAIS APPEI.]DICES A. . . .MEI.,IORANDUM OF AGREE4mVI - State Dept of Hunan Rights B... . LETTER, OF RECCI4MENDATIO}.I TO CITY COI]IICIL OT,I MEI,'ORAIiDA C....MAPLEUOOD HU,IAN REATIONS CO4MISSION ORDINA}CE D. . . .AMENDED BY-IATiS HUI\4ANCITY OF \)7OOD BE LATIONS t38O FROST AVEN UE MAPLEWOOD, MINNESOTA 55109 COI\4IVlISSION April 4, 1978 C,entlsren: We are herewith sutnritti-rlg Annual Repore for the year.s 1976 and 1977; or:r apologies for not adher.ing to the one year reporEi-rlg policy. The @nn-issj.on "year" has been dropped il favor of ttte calendar year to fal1in line with ottrer advisory boards and help us keep a better handle on such nEtters. As you will see, the years have been busy ones; honrever, I speak for my fellovr ccnrn-issioners \^,fien I a&r[t t]nt t]rey have not provided the and nptivation that we enjoyed in earlier years. We are confidert that the "I,lanorandtm of Agreenent, which you so giraciously passed at the December 21, 1977 @uncit reetingf, wiJ-l provide that extra spark agairr. As soon as Ccfirmmity Serwicres Djxector Elar:k and his secretary a.re given tlle one-to-one irstruction that they have t--equested frcrn the State Dept.of Hunan Rights on the 'Intake' process, we wil-l widely advertise the ner.r role the Ccnnr-ission will play il tne Oonm:nit1r. At about the tjme r^e publish ttre Msnoranda, we will have a nernbership cafipaign. Ideally i{e $iculd prefer to r..ork wit}r a ten msnber connrission rather than tle seven nor^z specified, especial-Iy if we are to be used in the irvestigatory process of a c.onm:nity based conplai-nt. Your encouragsrent and support of t}re Mapl-e\"Dod Hrrran Refations @nmission and its C-oncnissioners continues to be a sor:rce of lErsonal- pride and wa.rrrlsatisfaction. We will do our very best to always warrant tflis support, Sincerely, Maria M. Iarsen(hair Mayor Greau.r buncilrnen -1- ct[,fl4rss roN Ros.tw 76/77 (Use left cc[rrrLission or appointd to conrnission also) -2- COI{I\IISSIONERS 1975 - 1976 Janct l(ampf , Chairman 1902 Adolphus strect Juclith FJ-etcher, Vice-Chairman 2626 Southlawn Dr. (2) James Mafley, Secretary 17 22 I'lcKnic1h t Lane Peter Vanderpoel, Parliamentarian 2482 Harvester Ave. Joe R. Banks 1744 N. I,lcKnight Rd. (2) Paul Cafdwefl 2666 Hazelwood Ave. (1) .Dwight Jessup 625 E. County Rd. B (1) Janet Grant 2542 Bittex svreet f,ane Maria Larsen 2001 Duluth Street Paul Lowery 1580 Grandvi-ew Cecilia llahmood 1854 E. Larpenteur Ave. Ear:l Marlow 1930 Jackson (2) 1) l,ef t Commission during 1975 2t Appointed to Commission during 1975 ( ( -3- l1Al,Lill00D ilUfiAil IiILATI0itS C0tltllSSI0ll tlflti.iil{sltIP 14il11] [ t{arl a Lal'scn 2()0'l l)u IuLlr Strcet lla p I crroo d , lli rr rr cs o tallolnc: 4il4-3(;30tlork:4li l-5373 Ext. Precinct #4 J atnc s iia 1 I e.v 1722 llcl(rli ght Lane Ilapicrrood, Ilinnesota llone: 'l l-l -'L17 3lJork: i; 45-0349 Precinct ilil Judi th Fl etclrer 2626 5outhliLvu Dri ve l.lapl errood, lii nnesota l'lotrtc: 777-9LiO(i Preci nct ;ir6 Ia r'l l.1a r I orr 'I 930 JacksonIlaplevood, lii nrreos ta 551l7llornc: ,1 39-3650llork: 2!)3-5566Precinct ;i'.l2 551 09 7 4-75-79 55109 55109 THlil IXPIlll]SJuly iJ, 1979 July B, 1979 July [], 1930 July 3, 'l 980 July 7, I900 Decer,rber 3.l , .l978 ) 0 Linda [traatzI37 Urootlvi ev Cou rt l,lapIevoorl , Iii rrncsr_rtallor,rc: 739-2.l09llork: 7lt 5-2695, Ixt.Prccinct ii 11 t"551 I9 35 J oy c c [i i a g i n i2600 li.5ilr Strcet l'la p l crrooti , 11i nrre sotallor,rc: 7li5-lll4l llo rl: : 2l)(i-0Jlt,ll'recirrct ,/ 1{) 551l9 -4- Dccembc r 3l , 1978 Joc li. Ucrrrks 1744 11. llcl(rri rrllt Road l4aPl cvood, liirrrresota 55109llor,re: 777-3743Prccirrct lB CCFI..IISS ION ORGANI ZATION ol1 April 18, l-968 the lr{aplevrcod Village Council- created tte Maple\rrcod Hunan Relations @nnission t1z ordirnnce (see Appendix C). A 26 nenrber ncnri-nating cqnrlittee vras selected at a specially caued cqrmnity neeting to screen applicants for appointnent to ttE newly created dy. A slate of 20 candidates was stmritted to tlre Corurcil. they in turn fornally appoilted 15 nsnbers as Hman Relations Ccrnaissioners. @mission appoiltnent is for a t}:ree year term. Ttre Ccnrn-ission lrEets quarterly on the 1st Tuesday of the nonth, or at such tine as ttre Ocnrnission nay determi-ne. l4eetjngs are held at ttre City IraU. All l"laplevooil residents ard other interested parties are raeloone. l4eetillg tine 7:30P. . l,betings are attended by fic Blark, Ccnmunity Services Director, Citl' of l4aplevood, as oourril,/Conaission liaison. Mr. Blark is the person to contact if you have busjness with the C.:cnmission. Do you have a special ilterest in tte field of hunan rights? An appoint- nEnt to tlre MHRC crculd help you act on that jnterest. !'tre enoourage your application ! -5- Ct[4i\4ISS ION ACTTVITIES 1976 was a year of education for hr..unan rights ccnmissioners which 1ed to a reevaluation of the role of the @rmission iI or:r conrm:nity. ArDng the nany hlnnaJl rights i-nstitutes ard h,orkshops attended were tlose on "Htunan Rights ard the lawi State, Federal-, Ccnrrunity", ethnics, education, housilg, handicapped, lending institutions, A-95 revie(./, religious discrimi-nation. ID an efforE to detemLine parental involvsrEnt in advisory ccrm[ttees ard curriculun planning ccnrnittees, we personally contacted and net with the Rosevilfe Inservice l,brkshop Ooordilator. Roseville has strong parert involveJrEnt in speci-ally structtrred ccnnrittees wtrich we r,"ould hope to qmr-Iate. Ccnrn-issioner Fletcher is a member of the DistricE *622 kogram Ccfimittee and keeps us up-dated. Since District #622 was i-n ttie process of formulatilg an Affi.rmative Action Progrram ard tlre MHRC had been illstn:nenta-I ill the IESSage of an AAP for the City of Maplevood, we ccrmun-icated with Clrairman of the School Board IQrer, urgilg a rneani-ngful ard r,rorkable program represenLi-ng eth[ics, religious, racial, \a<xrEn and handicapped. One of the nrany benefit-s to be derived frcnt such representation i-n the schools i.ould be to provide role npdels which by their very presence ruculd help eUmirate the biases inherent in our sctrool qfstem. I{e have been concerred wit}r the sexist texts r:sed in our school $lrstqn and have read ard exchanged rrarry books on this subject. Ccnnrissioner Iarsen participated i-n a Social FtanEv,ork Panel- ilrple{rented by the l@tro Council. this study panel identified fourteen rnajor problern areas lvtrich the }Etro Council should ard will deal with long range, tlre difficulties in dealing with thsn, ard h,trat role the Oouncil shou-ld take at all leve1s. -6- 2-!ctivities -7- knnissioner Bill wilson, state Deparurent of Huran nights, ard tr/uc of his staff, $rere our guests irl r4ay. we !€re interested to get ttle state,s position on tlte role of the suburban and outstate conmissions. @runissioner wi-lson felt ttrat a possible ard toped for role of the 1oca1 ormissions r.ou.rd be to assist the State in the processing of conplaints hr tlpse who feel thqg have been rrictirls of dissrjminati.on i-n ttre ccnrmnity. The 1ocal crcnntission tiould publicize available services, provide the necessarlz official forms, of cases referred by tie state to the loca1 lever. rhe stnte DepartrEnt vioul . provide the necessarlz training, ard the investigators. Ttris ras an excitirg concept and we decided to pursue it. IrIe played host to Sister Judy, United Farm l4brkers liaison, l*ro .a l led our attention to the pright of the ndgrant r,torker ard tl:e need for rrthe, inion. The ULion has rnade sone jnroads but needs support. and public acknov edgelrEnt. O:r by-lalss roere rerrised to decrease the nunber of cqrmissioners to seven, set our business neeti-ng dates quarterly, or at ure discretion of the chairperson, ard establish the carendar year as tlre official ccnndssion I'ear to bring us in tirle with other advisory boards of the City. Grnissioner Fletcher is Task Eorce (regi.slative) to the reague of l4ilnesota Hunan Rights ocnrnissions ard Oorrnissioner Iarsen is official liaison betr^reen the reagn:e ard tl. MHRC. rtre r-eague is an orgarrization corprised of loca1 ard outstate snnissions which provides education, coordiaation of i'nfor:nalion, and legislative n.nitoring of hunan rights issues. rtre r.eague makes every effort to caoperate w:ith the state DepartsrEnt of Hunan Riqhts. !4any of the r,rrcrkshops attended b[, I\,fHrccnnLissioners have been sponsored [z the League. 3-AcLivities Ttre MaplerDod licusi-ng & RedevelofrEnt Authoritlz requested ard received Ccnmission iaput into tJ:e rnake-r4> of a survey for tlre Archer Heights develo[rEnt. Archer Heights is tlre only existi-ng rDderate to lorr inccne tousing developrent ill l,lapls^rcod. ltrere is a special apartrEnt urrit for the elderly hrt the najority of the urdts provide housing for nDderate inccne fanr-ilies. Iater, ccnmissioners took part in the physical survey of the developrent. Ttre resu].ts are covered jr tle MHRA 1976 Affrua]. Report. rorrail,e Fisher, chelrperaon of the Maplewood IrousJ.ng & Redevelopnent Authority was a guest of the Cdmission relnrtirtg on current tousilg situation in } apta/tnod ard HBA furded prograns. Ihe MHRC wrote various letters to tlle }4etro Council i:t support of HRA needs arxf prcgrrarns. 1977 was a banner year for your Cormission. I$e had kept close track of tlp State Deparurent of Hunan Riqhts efforts to use the 1ocal conmissions as [Ertners in the role of investigatilg discrjmirntion in our ccnrm.:rrities. Iilar!, of or:r neetings and efforts in 77 involved the stualy ard discussion of the onrrission role if t,e accepted the challenge inherent in the collaborative proposal. Please refer to Apperdix A ard letter of transr[ttal to the City Council Apperdix B \"rhich slould clarify ttLis matter for you. In June we received the prelimilaqz "I,brrorardrm of Agresrent" , wttich rre [Essed on to Iegal Oor:nsel for review. otrr Counsel cleared tte way for crcnnrission i-n'volvsrent $rith tlE decision that the actions proposed r,{ere withilr the jurisdiction of bottr state and local hunan rights crnnrissions ard that it uas prolEr for t}!e City Couricil to consider such an agresrent. -8- 4-Activities Ittiller and several of oirr cormcilrEn nEt with the MHRC ard Gnnlssioner wilson and Lorraille Ha-Le, Ehforcerent Officer, State Departrent of Hunan Rights. ltris r,ras a question and ansr^er session on the l4ernoranda wtrich cleared tlrc vlay for active Ccnmission prticipation; coopration with the State lrou1d enable the MHRC to nore effectirrely perform ttre duties mardated b1z the 1oca1 ordi-nance without jeopardizing tlre ooperative ard advisory role of the Ccrnrission to the Cor:ncil. &r Decsnber 22, ]-977 tlre Corncil fonn:1}y approved ttle siqning of the !'lsrDrardun of Agreerent. As soon staff is tloroughly conversant with tte rules ard procedures to be follo\ded, l€ will proceed to the founal intake of ccnplaints. Developing an active partnersh-ip with the State in tte hani[ing and resolution of conplailts lodged ty refibers of the crcrrmnitl, wift be a priority one goal. of the Ccnrnission frcrn now on. Again in 1977 MHRCdrmissioners r+ere enrbarked on programs of self education ard atterded conferences on religior:s ard etlrric dj-scrirn-ination jl erPlolzrent and hot:si,",g. Oormissiorer Iarsen was appointed Secretarl , Leagnre of l,linnesota Hunan Rights fuirnissions, arrl contjrues as offi.cial. liaison frcrn the MHRC to tlle League. Sardra Eirsch, City of thple!$cod Personnel Officer. r.tn is charged w:itlt the responsibility of inplerenti-ng the Affirnative Action prog:ram for the Citl', raas our guest, Suhdtted a uritten reporE ard gave us a verbal reporL on the inplenentation of tlp progran ard various arternatives she facres in her r,rork witn personnel. !.b also accepted a v,,ritten report bD/ IEst [Ersonnel officer christianson, on tlre reception ard inplerentaLion of the AAp irr 1976 ard early 77. -9- S-ActiviLies l,Is. Hirsch w-i1l- be a guest of the @mlission at least once a year so that we can keep abreast of the positive and negative resul-ts of the AAp and the changes ard Lpdating such resu1ts wil-I cause. ******** ********* - 10- TUIIJRE COAI,S lhe Maple\dcod Hrnnan Refations OclrfiLission will contirrue to serve t]te Gxnmndty iI an advisory capa.city to tlle MapleeDod Clty @unci], arld as a resource for other agercies crcncerned with the governing of ttle City. I{e will crcntiltue our active iJlterest ard irrvolvsrent with the l4aplorrcod Hor:silg & RedeveloprEnt Autlprity, a.s adequate and desirabfe housilg for all I,Iapl-e[,!Dod residents, regardless of race, creed, color or firlancial cj-rcunstance, has long been a Ccnnrission concern. Tte Corrnission has carefully fo11crued the study of curricul-un being done irr School DistricE *622. I4b will continue to rorLitor curriculun in the areas of sexisn and racisim and hope to provide positive irrput. Cqnrrissioner netcher is on tle study panel for District *622. under tlle new I.{ellorardun of AgreenEnt (see Appendix A) the Oonn-ission w"ilI rucrk with tlle State Departrent of HuEn Rights to rnitigate c€nplaints origilatJng j-n our ccnmun-ier. Urder ttds proposal, ttre aggrieved wil-l have one of three options: 1. Ttre ccnplaint can be wlrolly hardled through the MHRC; 2. Ttle ccnq)Iaint can be hardled wj.th tle State and ttre Ccnnrission r,rorkillg as partners urder the strict guidelj.rles desigrnated bya state investigator; 3. the cc[rplai-rlt can be wtrolly hard]ed by tte State DepartrEntof Htunan Rights. - 11- APPMiDIX A MEII{ORANDIIM OF AGRmVm{I (with forms ) -12- l'lEI4ORAlll)tr14 Ol,' A(;llllLi}lliliT f. Tahinq a Charge of Discrimination O]r Site Ilhen an alleged d iscrir,rinatory act occurs within thejurisdiction of the l.1a!)lerroo(l lluxran Rights Comnission anclthe charginq party makes iiritial contact r.:ith a designated nenbcr (s ) of the tlapl-ewood Iiurxan Rights Co:ru:ission, theloca] commission nay corrplete the Departrnen! of IlurranRightsr intake of the charge and forvrard the charge to theDepartnent. of Ii'.r.ran i{ighLs f or doclieting and processing. A Intake of Charge On-Site Intake fntervievT - The purpose of theffi-k€i n t e}tlEw is to docur,rent as muchpertinent inforrnation as possible regard-ing an allegation of di scr iminat.ion. Thc charging 1:arty shou]d be asked tobriefly state vrllat they believe to bediscriroinatory treatr.ient. ?he statementshould be recorded ot) the DllR Form Affi-davit #1. The charging party should revie!, t.hestatement for accuracy and sign it. Thesigned Affidavit #1 should state thebasis, the area of di-scr iminatj_on, whenit occurred, and by whorn. A check shouldbe made to assure that the charge istirnely, i.e., occurred t/ithin six (6)months of the filing riate. I The purposc of this !"Iemorandum of Agreement is to clescribe those areas of enforcement activity coverecl by Cj)apter 363 of the l,linnesota State Statute where a collaborativc effort betvreen the Itraplewood Iluman Rights commission alld the state Department of iiur.lan Rights can be effectuated. (1) Dasecl on the allcgcd discrimination, the dcsignated local- colrnrission mcmber should prePare DIIll. Affidavit #2 by ask-ing the charging party specific issue-related questions. Answers to the questions are recorded onthe affidavit and are revicwed wit-h thecharginq party to assure completcness and accuracy, which sirould include: (f) a deta j.led stater,lent of the facts; (21 natnes of potential rvitnesses; (3) dates,(4) secluence of event,s; (5) person (s) invoLved in discriminatory act (s) . Charging party is instructed to read ancl verify recorded information and tosign the affidavit.. Other questions recoqnized as pertinent to the investigation which the charging Party is unable to answer duri.ng theintake inter',riew shoulC be given to thecharging party at the end of the inter-view. The charging party is asked tosecure the answers to the questj-ons, whenpossible, and return them to the localcornmission. The locaI conraission willfonrard the conpl-eted inforr.lation toUle Department of Ilurnan Rights for place- me!1t in the case file. (2) I,IuIti 1e char 1n a rti.e s severa T t1(1 J,VJ"s wt" sdua - in instancesto make the sarne (3) pq!9 stampins - Charges are to be date- complaint against the sarne respondent, have each to file a separate DIIR Form #land affidavit, even though the language isldentical . This is done so that thecharge forns of the remaining parties wiltremain in effect j-f one party at sornelater date withdrarvs their charge. stampell upon receipt to establish theofficial record of receipt. Date-stampthe envelope and back of each page, beingcareful not to blot. out inforrnation.Staple the envelope to the document. inorder to preserve a record of the datema1led. -:) i (4) Prom )tness in ha nd ling - verified chargcs should artment of lluman Rightson.rardcd to ehc Dcppromptly after the intake intervictv has beencompleted. I'he IJelrartrilent of llum.ln ilights isrequired by statute to notify the rcspondent andother go\rcrnr:ental agencics (J-f appJ-icable) bycertified mail that a charge has been fiLed withinfive (5) days of receipt of the charge. (5) Eonvar:d in of a charge to the De ar tmen t R 1q cf 1ei-fiTGvit s shoul-cl be pro arqe and supporti nptly fo varded t t e ver.r of lluman ng o the andDepartment of llunan Rights for docketing Processing. B. Tntake of Charqe I'lrite in I{hen a charging party subi its a written inquiry to thelocal cornrnission concerning vrhat is believed to bediscriminatory treatrlent, ancl the incident cor.rplainedof is in the jurisdicLion of the l{ap1ev,'ood Hru:ran RightsCommission, t,he designated cor':lission menber mayrevie\^, the v/ritten inquiry to determine if the ir-rciclent complained of appears to fal_l within the jurisdj-ction of Chapt.er 3 63 . If the practice complained of in the correspondenceto the 1ocal comnission appears to be rrrithin thejurisdiction of Chapter 363, the designated cor.nission member shouLd select t.he appropriate Departraent of Iluman Rights f orrn lctter and issue-related affidavitsthat need to be conpleted by the charging partybefore a formal chargre can be v.rritten. This infor-mation along uith a Department of II\[0an Rights chargeform should be mailed to the charging party vrithinstructions to pronptly return the requested inform-ation to the designated cor,rn j.ssion mernber. The charge form must be signed and notarized, and af fi.davits must be signed. The 1oca1 commission should retain the letter ofinquiry in a temporary suspense file along with a record of the affidavits sent to Ehe charging party until the requested information is returned. -_3 I Upon reccipt of thc sigrred Departmcnt of l{um.rn lii<yhts charge form and issue-related affid.rvits frorn the charging party the dcsic.yDated conmission mcmber should remove the leEtcr of i-ncluiry frorn tlre tempor-ary suspense file and fo vard thc total packagc, Departr:lent of Iluman ]fights charge form, affidavits, and letter of in<1uiry, to bhe Dcpar trnent of llumanRights for docketing and processing. II. 3 0- Day I'laiver Aqrecment A. The 30-day r,/aiver agreement is a process developed by the Department of llrxnan Rights in rcsponse torequests by some employers and Affirnative ActionOfficers for a procedure which vrould enable employersto internally resolve char-ges of discrirnination. The 30-day waiver agreement, is intended t.o prornote suchattempts if the charging })arty and a respond.entbelieve that they r.light be successful . A charging party is given the opportunity to partici-pate in the 30-day rraiver only at the tine a chargeis filed. If the charging party signs thc waiver agreer.lent the respondent j.s invited to sign at thetime t.he notice of charge is served. The respondent has ten (10) days after receipt ofthe waiver to return the signed agreenent. iihenthe agreement j- s returnerl to t.he Departl:lent of llumanRight,s, the Comraissionerrs signature is attachccl asthird party to t.he agreenent. The terms of the agreement are: (1) The department will not begin an investi-gation in the natter for Ehirty (30) days. (2t During this 30-day period, the chargingparty and respondent may make any effortsthat they desire in orcier to reach a pro- posed settlement of t,he charge of discrim- lnation. (3)Any settlement or agreement concerning or related to the subject matter j.n the charge is not binding upon the charging party or the respondent unless it is also signed by the Conunissioner of Iluman Itights. 4- (4) The agrccment may be cancelle<l at any ttme byany party by sending written notice to allother parties. (5) Ent.ering the 30-c1ay vraivcr agreement doesnot constj"tute an admission by the resPondentof a vioLation of the t,linnesota lluman ItightsAct. ff the respondet)t does not fcel that the waiver agreement is an appropriate tvay to resolve thematter, the charqc of discrirnination is referred tothe Enforcernent Division of the departr:rent forinvestigation. B. Local Comrnission Collaboration - when a chargingparty and rcsponclent aqree to participate in the30-day vraiver process the case file is assiclneda concili.ator for a 30-day period.to (l) Upon receipt of the case file the conciliatorrsi11 contact the charging party to discussthe issues involved .in the charge, possible remedies and how Lhe charging party ieelsabout meeting with the responclent. If thecharging party or respondent request assistancein negotj,ating a conciliation the concil-iatorwill contact the designated }laplewood lluranRights Conmission and invite tile neiirber toparticipate as the charging partyrs representativeln negotiations. If the Cesignated comnission . member accepts, the conciliator r+il1 provide the member with pertinent informat.ion aboutthe charge antl possible remedies. (3) The Iocal commission merilber will write the Proposed Terms for Concj.liation arrived at by the rcspondent ancl the charging party and submit ther.l to the conciliator for review and placement in the standard conciliation agree- ment. format. .-5 - r--'-' -- (2) fhe respondent will be notified of the local comrnissionr s involvernent by the conciliator. The designated conmission menber will schedule meetings between the respondent and thecharging party. 'Ihe concilj.ator l.ri11 provide technical assistance as requested by thelocal commission member. (4) III. Investigation The tcrms of the proposed conciliation agrcement tr'i l- 1 bc submj.ttcd to the Comrnissioncrfor a1:provaI, and then to thc designated commission r,renlber, the clrargirlq party and the respondenu for signature. After all- four (4) parties have signe<l the agreencnt, an executed copy trill be f orwarded to the i'laplewood lluman I Rights Commission for t,he record. A Invitation to Collaborate uhen a charge of discriminatiorr is assigned to a Department of tiuman Rigirts investigator foractive i.nvestigat.ion and the alleged act ofdiscrimination occurrcd within the jurisdictional area of the i.laple\./ood lluman Rights Comnission, aninvitation to collabcrate on the investigationwill be extended by tl-re Departxrent of llr.manRights investigator to a Cesignated local cor.rnissionmember. Tl:e local connission nay accept or rejectthe invitation at the tine of the initial contactby the Departnent of Ilr].na n Rights investigator.If the 1oca1 cornmj.ssion accepts the invitation tocollaborate on the investigation, the Departrilentof Iluman Rights roi11 notify the loca1 connissionevery sixty (60) days from the date of assignrnentof the status of the charqe until- the charge is nolonger in the jurisdict.ion of the departrilent. B. Scope of Col labo ra ti on - fnves ticJative The designated cornrni.ssion members collaborationin the investigation shatl include: (1) Schedulingparties as Department (2) Taking ei ther forms. of inberviev/s lrj-th pertinent identified by the assigned of llunan Rights investigator. pertinent witnessesr statenents inaffidavits or interviev, report (3) Arrange on-site investigation itinerary at respondentrs place of business, and if appropriate assist .in the collection of records and othcr statistical data as requested by the DePartment of llurnan Rights investigator. -L (4) I{ritc ut) observations obtalned as a resultof the on-sitc visit when requcstedby the Departmcnt of lluman Ri5llrts investi- ga tor. C. I'lerrs Relca se s Men a charge of discrimination j-s renedied andthere has been collaboration on the investigation betrveen the Departr.ent of lllnnan Rights an<l the Maplervood llurnan Rl-qyhts Conmission, a j oint newsrelease vrill be issued. The del)artncnt i.rillprovi<le the l-ocal conmission v.,-i-th an overvierv ofthe issues and cvents occurriltg in the case, andthe l-ocal cornnission will provide infornatron onthe local involvernent. The local cornmission rvi11rel-ease and post aI1 such news rel-eases. IV. Conciliation Proce ss A. The objective of the conciliation process is toachieve voluntary compliance with the l,linnesota Iiunan Rights Act by means of a nritten agreementfollowing a charge, investigation, and a deterr.rin-ation of probable cause by the Cornr.iissioner of Iluman ltights. ?he \.rritten agreenent resultingfrorn conciliation should include a just resolutionof the issues, and assurances that the respondentwil-1 eliminate unfair (unlawfu1) practices andtake appropriate affirnative action. The respondent is given thirty (30) days to arrange for a rnutually convenient concil-iation conference $/ith the conciliator at the conci.liatorisoffice, unless othervrise stipulated, which should only occur under unusual circumstances. The invitation to participate in a conciliat,ion conference is alvrays senE to the respondent by mai1. The respondentrs acceptance may be either by nail or telephone. _ r'l Within ten (10) days after the responclent receivesthe probable cause determj"nation, the conciliatorassigned to the case will send the respondent a copy of the departmentts terms. The terms orconditj,ons whj.ch r*i1l- malie the charging party whole should include al-I actual damages, plusinterest, the charging party lost (compensatory damages), punitive damages from g25.00 to 9500.00,and corrective measures if necessary. fn the casc of the pre-detcrnlnation scttle-ment, the abbreviated stand.-rrd form agrcer,rentwil,I be usecl . In all othcr, the departnentIs standarcl form agrccment rrhlch j-ncludes seven(7) provisions is rnanclatory for a1I satisfactorilyadjusted conciliation cascs. A sliqht rnodifica-tion of the standard form agrecment will bepermitted in certain cir:cumstances with theapproval of the .I\ssj.stant Conr.rissioner for Enf orcement and the Cor,uni-ss ioner . General Provisions of the DeDartnent's Standard orm AqreelLlent: (l-) The agreeruent does not constitute adroission of a violation. (2) (3) Charging party. Commissioner of theRights shall revierv agreement. Departroent c onp 1i anc e (4 ) Al-1 emPlo),ment practices to bein a non-discriminatory manner, respondent . of Iluman \./i th the conduc tedby the Reporting reguirenents. Particul-ar provisions of the concil-iation. The a reement is the final decision ofthe departrenti is enforceabl-e in District Court of l.linnesota pursuant tollinnesota Statutes 363.091, and sett'Iesall matters contained in the above-entitled charge of discrinination. (8) A triparte signaturei first the Commissionerof Hurxan Rights; second, the rcspondenti and third, the charging party. B. Local Cornni. ss ion Collaboration (s) (6) (7) (1) I{hen a 1oca1 conrnission has agreed to enter into a collaborative agreemenu on a specified charge of discrimination, the conciliation phase of the investi- gative process may be include<l in the scoPe of involvement by that commission' Note: A local- commission may not ParticiPate In the conciliationliifE6-onIY. -t (2) When thc casc filc is ref errccl to aconciliator, thc <lesiqnatcd focal cornmissionis contacted ;rrrd infornlcd that the case isin conciliation. The concilrator vrillcxplain the conciliation proceclure: (a) that the department is seel<ing a$rritten agrecment with remedies of thcviolation and provide ap1:ropriate relieffor the clrarging party and o rer similarlysl-tuated persons, if they exist,. (b) that the agreement vri11 conta j.n a waiverof the charging partyi s right to sue vrhere the chargitrg party j-s a partysignator. (c) that if an agreement acceptable tothe departr.lent is obtained, the natterwill not be referred to a public hearing(litigation). (d) that no admission of tlreis necessary in orcler to and none is presuned. viol ati on make a statement (e) ttrat concj.liation efforts are confidentialunder the departnent's proceduralregulations, and under the statute. (f) that it is advantageous for a respondentto settle through conciliation thusavoicling a lavrsuit, adverse publicity,extra expense whj.ch accompany suchaction. -cl- (g) tnat the conciliatJ.on meeting istotaLly confidential and any sum:Iaratj_vediscussion of the case will be kepttotally conf idential . (h) that the conciliation conference and the conciliation process is tot,a1ly a volunt.ary process, and if conciliationfails. there be no negative ref l-ection on the respondent. (3) The charging party v;ilI be specifically advised that the departrnent will seek the kind of rernedy that is provided in the l,linnesota Human Rights Act, and can be provided by a hearing of fi-cer or district court. The loca1 commission member should explain that the department may not be able to resol-ve all problems in the case that is pending against the respondent, ancl aclvise the charging party that if concil"iation efforts faiI, resPondcnt is stlll lIabIe to defcnd a civil action brought by the Dcpartment of Iltuoan lliglrts. (4 ) l'hc rcsponrlent will- bc notlf ierl of the local comrnissionis involvement by the conciliator. Thc <lcsignatcd cornmission rnember will schedulc meetings vrith the rcsponclent. The conciliator will providc technical assistance as requestecl by tl'rc local commission mcmber. The locaI conmission member will write the proposed Terms for Conciliation arrived at by the r:es1>ondent ancl the charging party anrl submit them to the conciliator for revi-ew and placement in the standard conciliation agree- ment format. The terms of the proposed conciliation agreement wil-1 be submit.ted to t,he Commissioner for approval, and then to the designated com- mission menber, the charging party and the respondent for signaLure. After all four (4) parties have signed the agreenent, an executed co1:y lri11 be forrvarded to the I'laPlewood Ituman Rights Conmission for the record. v Securi ty and Conficlentiality of Records It is understood that all information) docunents, and records of testimony collected duri,ng an investigatj-on under this agreement are the property of the Department of llunan Rights and are private as specified under the data privacy act. VI . Jurisdiction of Charge Under this agreement a charge may not. be jointly filed with the local commission and EEe uepartlnent of llur, an Rights. The local commission mernbers shall explain to a charging party his,/her option to file vrith the 1oca1 conrnission or with the Department of ]iurnan Rights. ALthough the }linnesota Statutes, ChaPter 363.116, states that a local cornmission may refer a matter uncler itsjurisdiction to the Commissioner it also states clearly that the actual filing of a charge with a local commission precludes the opt.ion of filing the same charge with another commission. * /o' VIII. VII. Supplies Provided to Local Ilun.rll Rigl-rts Cornrni s s ions The statc Department of tlurnan Rj-ghLs will 1>rovicle theCommission with departmeDt supplies nce<Ied to carry outthis coll,aborative agreenent. A. Supplies providecl by state Department of Iluman llights: (1) Department of l{uman Rights Charge forms (2) Department of ltuman Riqhts Affidavits*1 anil *2 (3) Department date s tar'rp (4) Appropriate Department of }IumanRights Form Letter (s) (5) 30-day Ivaiver Agreements (6) Standard form pre-conc il-iatior: Agreements Termination of Aqreement This agreement may be terminated by eitheror the Department of llunan Rigirts on thirty not ice. This }{emorandum supersecles a1l- others prior to this date. Approved by l,lapleruood Human Rights Commission l1 -11{ Date 2n-^- tn I Cr,\.a2--)eh=ftb-erson At test :8,.h; /'/7-...-aa=1 the cornmission(30) days ,/j.zztkt t,/,yor14aCity Clerk Approved by the Minnesota Department of lluman Rights -22 7P Date i'--7v J.am J,. lJ -L Department. of otiu:tt-5 s10ner - ll ' son, Ui]man C Rights OEPARTMENT Hurnan Riqhts FROM : l,orraine llale, Liaison Officer SUBJECT: INT KE FOTMS Enclosed please find: Numbe r Form + STATE OF T,4INNESOTA Eorra Title charge Porm Affidavit *2 (blank) Affidavit +2 (first 3 Pgs, of questions relevant to any charge AffiCavit #2 (ernploYnent) Affidavit #2 (real property,/evict 30 Day Waiver Letters requesting information Interv.iew Report Porms for your corurissions to provj-de greater Office hlemorandum 5 5 I 1 I 5 2 2 -/,/77 DHR-1 DHR-Form 23 DHR-form 23 DHR-Forn 23 DHR-Fo::m 23 DHR-Form 16 Please duplicate these forrns in sufficient nunlf,ers purposes. Ile are sorry that funds do not Permit us quantity at this time. Itre Multiple Questions Affidavits nay be helpful in reporting Employrnent Complaints of any nature. The Housing,/Eviction affidavit is included as an exampLe of the kj,nd of information needed in processing real Property complaints . Note that there is bome duplication within the Employment MuLtiple guestion Affidavit. sj,mpty sel,ect those sections of the affidavit relevant to your particular concern. Should the charging party wish to elect the 3O Day Waiver - the 30 Day Waiver Form must be signed by the charging Party at the time of the initial interview. The interview rePort forms will not be useful' conducting investigations. until rre begin cooPeratively If you have questions regarding infornation that has been forwarded to you thus far, contact our office aE 296-9055 ' TO ; Local Conmissions under l'lemorandlrm of Agreement DATE: 2/14/78 Chargrt of Oislriminalion: Any po.son claimino to hov€ beon dircrihtnarodsg3inrr boc.uro o, rEc4. cclnr, . ' md, r€lrqion, nir'onat o.a,n. sur, marirlt 316rus,di.at ilitv, pur,lic ass'rrancc, nid'nq .nd rborrrno trnd obrr.uct'oo. r6pr'(ah, sndcrsdit, 16x JrsLrirni'rrrion os prov'dod lor 'n Ch6oror 3rj3 ol rh6 M'nnBotsSr.tuto. ln rho sroAi ol ornplovmnnr, rosl prop6.ty. pubtic .cc06modation3nubllc .6rvicca or educarion mrv I'ls this lorm wirhin 3rx (61monrhs 6ttcr rh€.ll€ged discriminarory.acr with rho Minnosota OeD6rrnronr ot Humsn Fliohr3C!pirol Squaro Building, Room 2O0, St. P5ul, Minn€rors, 55tOt. Pteaso ivpe lf a,€ you filed this charge with any federal or local agencyT Yes, name agency and date. oor name, address, zip code, and phorie number: 5. Was the discriminalion because of: (Please check one) E R-" D Cotor fl Creed fi Retigion D Nationat Origin Ei s"r E Maritat srarus E Disabitity D Pubtic Assilance DHR USE ONLY Name ihe person(s) (indicate iob title, organization, address. and phone number) who discriminated against you. ln what area did lhe discrimination occur?(Pleasecheck one) E En'-,oy-"nr E Reat eropeny E Public Accommodations E Pubtic services f] Educarion D Credit, sex discrimination E Aidingandabettingandobsrruction D Reprisats No 7. Set forth in statutory lanquage the violation of Minnesota Statutes Section 363.03 - s brief statement selting fonh the discriminatory act (You may submit a derailed separate statement setting forth all the paniculars.) Casr Nunrber 2. Do you also wish to have this charge Iiled wirh the Equal Emolovmenr Opportunity CommissionT (Employment Discrimination Only) fl v". D uo Subscribed and sworn 1o beloro mo this -day of- 19 - I awear or affirm that I have read this charg€ and lhat it is true lo the best ol my khowlodo€, inf ormation, alld bclisf . oHR-l llo-75) Notary Public (Sagn your narn6 )(oate) DllR F0Rl4 23 (Rev 12/76) STATE OF I.lINNESOTA DEPARTMENT 0F HUl.tAr,l RIGHTS Exhibit tlo. AFFIDAVIT Case llo. , after beinq duly Cha ng Party spondent. ) ) ) ) ) ) ) ) ) ) ) i sworn, upon my oath depose and say: In the Matter of the Charoe of vs. Dillt Foru 23 I have read the above statement consisting of _- pages and swear thatto the best of rly knowledge and be)iefit is true. Subscribed and sworn to before methis .- day of , i9 Da te DHR Fornr 23 Dll&Jpslt 23 'multiplc choice State your initial <]ate of hire, job titl-er sal-ary, dcpart nent and deparlment r or hagl--.1[Sq, slet.r. t.he List chan al.l job changes l-. e.sa].ary. Desi allge and reasote tha dates o 1r parLment or job titles3 cnanses.ch d hI erCh ExDp01 lain your employers assigrunent, transfer, line of progression and lay-off19. 20. For r.rhat position did you oplv?State the rern-rirements for the ob sa'l arw and depta-l Page Four ' multipLc choice ' Z:--lli-g-x9" !19--ea--aPpfi s s!l-An--9lple9-e bid'i If so,state the date.a Who received the assignment transfer?(state the name ) ourself wa s denied thj-s Position?l,lho besides y 2l+. Did You er,haust Yor:r union remedies? Exalain. 25. l'lhat reason tras given to vou regardin s the derlia]. o f vour assilglment /tra-nsf er? \ OllR Form 23 multiple choice 26. Page Six progresslon poLicies used for differen'" wor|- areas? he rc*-arens-ox-i-oh-€Edes tn '.rh i nh ih')L appIy. .Are pro tected c)-ass emPloY ees employed primtily in cer'"ain r'rork areas/; ob qrades?If so,in Hhich areas are they em o-roved? Are diffcrent line of DllR Form 23multiple choice B Page Seven SLate your date of hire, initial sa1ar7 and job titIe, and your deparLment and List e1'l of yor:r sa].a:.y and job title changes duri-ng yor:r employment trith this29. respondent employe our cr:rrent salarv and notl thr. State y fl'e I nl.rest'l 0 I argr changes dr:r i:rg the investigat:i on. o SLate the name of the employee (s) who received pronotion(s) during the past e ar. lJhat were their job titles before and aJter the promotion? 31.SLate the position or new sal.ary range to which you feel you sho'id have beenromoted.naL rcason _5 personwasto you for this denial_?State the nane and job ti,tIe of th muLtiPle choicc 31.Coniinued 32.Have you been given the opportunity to participate in training prograns? nanes of ob subse the pro uent to Srams ,the Cate of attendance and any c,,ange inIf so, J.ist theyour s al-€iry or j our a Have other empLoyees parLicipated in trainingpro6rmas? List their names and of the progran (if Uo''m) .LU Cn3 .rILicaLcfn ry rpaLion:in re(luirelraini n pro a ra:r 3I]rage IIir all c -cDUrEa s -tFta asrl s 1S it , required forii" posLtions t,d H L. t romoti aL rcq onal ooutrc Li- n E-ai'd-Furtt-tri t.=;?- ce evafua tio]]s? aluations? pgrtunities a_rn1n3 course! l'Iho is responsib Have You b--e 36. Have you s 81 een you '\.en perfo Iman I/hen a_re these given? ollr ev u tl r performance ev U D fo .Are theyce accrrrate according ton?(l _rs ,il l'€-.t fage .[ en 38. Have you been offered career coun seli 39. I'Ihal was said dirin8 these sessions?VIho conducts these se s sr-ons n o OHR Form 23' . multiple chcice Do aIL cmployecs rectivc pcrforma:rce cvafuations? If aIL enrpLoyc these evafuirLron" d"i"ii6"- ,-" f-oiitlonJ of th: employeus in thc:@ lo not recei.ve -;iLions thal do.--- ufll( ruI lrl a.J " multiple choice SLate your prio o, r education, including najor or at9-yorrr -l asl sa'l arlr-pli or t.o o rage JU-even areas of specia-lizaLion and l.Iork I 4f.State y enploye our i nitial salary and subsequent s alarX, progression withthis use daLes and exact sal- arv chanses ) responCent List the other employees with your names a roxi.mate dales job title an and s or sinrilar duties. St, ate theiri f knn'..rn ^ Page thelve DHR Form 23 mu1liple choice I have read the above staternent consistinq of _ paqes and syrear that to the best of my knor.r'l edqe and bei i efit is true. Subscribed and slorn to before methisday of ' 19 Date 43. llho is responsible for salary decisions? Siate thi-s personrs name, job title and sex. Uit l'. I vr r" .'''tlousin9,/Eviction In the l'latter of the Charge of ) Charg ing Party, vs. ResPon dent. STATE OF l"tINN ESoTA DEPARTI'IEN T OF HUI"{AN RIGTTS CASE NO. AFFIDAVIT) ) )l ) ) ) ) ) ) after being dulY I sllorn, r{ron nY oath dePose and saY: 1 amtr nf Cha rol o art v: o mbe of o id nt 'I 1 rlr DllR Form 23 Number of racial- milority living in complex Number of silgles }ivi-rig i-n complex Why were you evicted? Who evicted you? And what was said to you? Have other tenna;rts been evicted for the sane reasonr you were evicted? If so, )-ist the name s and protected classes Does the owner ]ive in the same buildi.ng as you? I,lhat are the grourds for eviclion or non-renewa-l- of lease How many rooms do you rent? Has the rent or lease been changed since you first rented the apartnent (llo1r) IIas the apartment been remodeled or re-carpeted to cause increase ir rent? How is it possible for the or leaving the apartment landlord to notice your friends or family entering Were you given a 30 day notice (verbal or written) Please state the originar amount of deposit and rent when first renting apartment. Were you given any list of rules or regulations when you applied or afEer renting the apartTnent (requirments for occupancy) ? How many rooms do you rent? Iias the rent or lease been changed since you first rented the apartnent (rlor.r) IIas the apartment been remodeled or re-carpeted to cause increase in rent? How is it lf,ossible for the or leaving ti-re aDartment Iandlord to notice your friends or family entering were you given a 30 day notice (verbal or written) Please state the originar amount of deposit and rent v/hen first renting apartment I{ere you given any }ist. of ruLes or regulations when you applied or after renting the apartnent (requirnents for occupancy) ? rJnrini tv and n ei qhbo rhood: an v nernber o f o ro tec nrt DeS C ribe s uf,i ect n r0p rtv: co r t/ork iqrouoS'I ive o areil: dent.Das cr 'i hc resoo h f ti nen t wri en docLflents s uch as des cri oti on of unit adver or co oDl tising material , eYidence of deposit' copie - of appl i cati on or lease, mess agss res nonden c between c haroi no oarl y and resp ondent- (Attach ) I have read the above statenent consisting of - pages and swear that to the best o f-ff knovledge and belief it is true. Subscribed and sworn to before ne Date Ila.,re of witness(s). address. telephone number- this d.ry of , 19 Because charging party and respondent wish to attempt to settie the charge of discrimination prior to an investigation by the Department of Hunnn Rights, the signators below hereby agree tha t: 'I . The department wilI not begin an investigation in the above-entitled matter for 30 days. 2. During this 30-day period, the charging party and respondent nay nnke any efforts that they desire in order to reaah a proposed settlernent of the charge of discrimination. 3. Any settlement or agreement concerning or related to the subject matter in the charge is not binding upon the charging party or the respondent unless it is also siqned by the Conmissioner of Hunnn Rights. 30-DAY I'lAMR DepartrEnt of Hunan R i ghts 240 Bremer Bui I ding St. Pau l, l4innesota 55101 Ref: 4. This agreement nny be canceiled at any tirne by any party by sending written notice to all other parties. 5. This agreement does not constitute an admission by respondent of a violation of the l,linnesota Hunnn Rights Act. Da ted: fCaFEnnenI Chrsfns-IaFE Conmi isionei Dear STATE OF MINNESOTA DEPARTMENT OF HUMAN RIGHTS 2,IO BRET{ER BUILD,NG . (6'121296.5663 . sAINT PAUL, MINNEsoTA 55IOI Pursuant to your c ommurq 91t1oy to this deparLment, it appe ars that youhave provided enouph initiaf information i* tf," purpose of filing a chargeof dl scrinr-ination ilttr th-is departmeni: --- -' lle do require more detailed informatJ-on, however, and are therefore en_:19:i"c two (?) affidav-it forms to b" ";*1;i;; and signed by you in the -!ru""l:: of a notarXr. The following lnstiuctions are prov-ided to assistyou w-i.th the completion of these foims: 1. The first affidavit (Exhibit I) uil1 constitute a sunmarJr of the circurnstances and event s surounding your a.l l-egation of discrimination. This information should be erplained i-n a brief and explicit manner. Complete this form il ink and sign your initials to each page (Use addj-tional pages, if necessarxr). Then sign the forms il the presence of a notaty. 2.The second affidadt (Ey,iLibit ff) prorides a series of questions, which are to be answered with complete sentences. For example: euestion: nOn what date d.id Xou app\y for the ;ob7tt Answer: I applied for the job on June 11, 1926.,r Again use ink or type your answers and be sure to sign your initials to each page. Then sign this document in the presence of a notarlr. AN EQUA L OPPORTUNITY EMPLOYER i Fina.l-lJ, we request that you subrnit to tlris deparLment, copies of aJ-Lr€lated documents that you rn-ight have, i.e., tenn-iaation sLips, any relevant letters from the person/company bei:rg charge, memos, etc. Ifyou are not able to make copj.es of your documents, you may subrdt the origjnal-s to this depart ment. Upon request, we wiLL then xerox them and retum the originals to you for your own records. If you have ar5r questj-ons, p.Lease feel free to contact or:r Int ake Officer. Si-ncere\y, Intake Officer enc]-osule: 'lrlllt I'rirnr la (l(c!. 6 l()l INTERVIEW REPORT CASE NO. EXHIBIT NO. Place of inrervicrr,- Namc of pcrsoo intr,rvicved -Address Telephone - Dat c- Name(s) of person(s) conclucring intervierv- (Record below a brief description oI rhe pcrson interviewed and a full and complcte account of any sraremenrs made. [Jse the subjecr's own words whenever possible.) I I' APPm{DrX\ g r\ , !.- \\r'' ./ ,/1 '.-. CITY OI-.:MAPLEWOOD <:-_-_!.-l HUMAN R E LATIONS COIVIVIISSIONI3BO FROST AVE NUE MAPLEWOOD, MINNESOTA 55109 Decernber 22, 1977 i.4ayor lltrrdock Councilnen Manager l"li1]er Gentlenx:n: Ihe lhpleuood Hunan Relations Con-rnissioners have spent the last few rncnttrs becoriing conversant with a new and exciti-ng concept proposed by the State Deparhlent of Hunan Rights, at the urging of ttre local and outstate cormnis- sions, i.e. an active partnerstlip in the hand-lirrg ard resolution of ccxnplaints lodged by a rrember of the ccnrnunity. Meeti-rrgs, discussions, \,,orkshop attend- ance, study, have al1 been a part of forrm:l-ating the reccnnendaLion we bringto the @uncil this evening. I^tre a-re attachirrg copies of the "Collaborative Proposal", exhibits (forr,rs ttratwill be r:sed irl the intake ard reportilg process) , and tlre origilal agreelrent formulated by the State DepartnEnt of Hunan Rights a:rd the League of l!fitnnesota Hunan Rights Conrrissions. Our City Attorney has revierved and sanctioned the "Proposa1". He ccmentedthat the actions proposed are withi-n the jurisdiction of both state alrd ]ocaf hunan rights connrissions, there i-s ro question of C-or.:ncil delegalion of its pcrvers, and that it is "proper" for the Council to consider such an agreanent. The sigrni-ng of the Collaborati\re Proposaf will enable: - Ihe MapleuDod tlunan Felations @rrnission to ca.rry out one of its historicbut unfulfilfed fi:nctions--active inrclvenent in the 1ocaI resolution ofcivil rights conq:1aints. - @operation with the State will enable the Ccnan-ission to nDre effecLivelyperform the duties nandated by J.ocal ordinance. - In vuorking with eperienced staff nEmbers of the State DepartnEnt, our MHRcorndssioners rsil-l develop an expertise and knowledge of existi,rg ci-viIrights laws wtrich will enable us to better fifl our roles as advisois totie Council. - statewide standardization of enforcenent procedures a-nd greater sharingof resources. - I^Icufd provide an arternative method for a oomu[ity resident to fodge aconplai.nt--total1y 1oca1, totalfy state, or a pa.rttrership of both. ' - Ability to file with thg local conrnission may encourage tJ:e fiting of co. nplaints by individuals who nright be reluc-tant to file a forrnal ccrnplaintwith the State - - l stat9 rnvestigat r racu.1d be assi-gned to each case being hardled at thelocal Ieve1. - That. assignnrent, together with the fact trrat each step in ttre process isspecifically spelled out, r'ou-Id ensure that the rights "f Ul" [nei":l,ur.tr.rould always be respected and protected. - there is no nnre effective nethod of elirdrrating locar discrimi.ation thanby tie satisfagtory r:esolution of locally inplenented ccrnplaints. Ti*Conmission r.sculd be a visible and viab]e City agent. - I'ib retain the right to accept or reject the invitation of the Departr.Entof HR to col-laborate on anlr i:rdividiral case. I,ie a-re even gentiy aiacouragedfrcrn involven:nt i.:r-r conplaints against ou, local goru*r*r,i d;;i;;'".g.y3llT:, lic caseload quota of any Xirut is attached to tne siffig "i U.,.proposa-t . - Educationa-l progralns designed to prevent future acts of d-iscrirnination coul-dbe. inplenented by 1ocaI connLissions w"i-th a firm r..orking knowlAge of- p."_y?}Iiry civil rights 1aiv. This experrise cou-ld le put to *. ,iith or.city counclls, Ioca1 labor unions, tusinesses and governnentar igencies anabodies. - The i-ncreased responsibility, authority, aad exposure \^,ould attract andhelp reta-in dedi-cated, knc,,,vledgeabte una energeilc conrnissioners. ;:i vrould seem gentleren, that the proposal real1y se1ls itself. There arelltate Depart,'ent of HurrEn Rights reprlsentatives here this evening ;;=r",amy questions you nray have. lle appreciate your courtesy and attention and respectfully urge you to.tpprove the sigrling of the Colfaborative proposal- tonight. rd;i *; 2-"@l1a.lorative proposal', Council- PresentaLion L2/22/j7 MHT€ ')n--..,, ''llt \ J*:r'- l,laria M. Larsen, Ctrair Maplewcod Hunan Refations Connrission Connrissioners kic Bfank crl of im th in APPENDIX "A'' ORDINANCE NO. 239 AN ORI]INANCE AI.IENDING THE NAPLEI.IOOD CODE BY ADDING A NEI.I CHAPTER 2OB CREATING A HUi'1AN RI GHTS COI.II,1I SS ION . THE COUNCIL OF THE VILLAGE OF MAPLEI,,ICOD DOES HEP,E3Y ORDAIN AS FOLLOi,IS: Preamble: It is hereby decl ared that it is the public policy of the Vi)1age of l.iaolerrood to fulfill its resoonsibility as a pantner of the State Departnrent of Iluman Rights jn securinq ior all ciijzens Lqual opportun.i tyin housing, empioyment, pubiic acconrmodatjons, ou51ic services ,:nd educa-tion, and to r.ro rk consistently to improve the hunran relations cl iniate ofthe Village of llapler^rood. To thjs end the Villaqe Counc'i I of i{aple,riood does orda in : Section ;. l4aplei./ood Code js hereby amended by adding thereto a new Chapter as fol I or,rs : "208.0'l0. ESTABLISHIIEIIT 0F CCt,illlSSIOtl. There is hereby establ ishedwithin the Vi llage of l.lapler.rood a Human Ri ghts Comrnission. 208.020. PURPOSE. The ourpose of the Com:liss ion is to secure forall citizens equal opportunitlu in emcloynent, housinq, oubljc accor:noda-tions, public servi ces and educatjon and full participation in the affai rsthis community by assisting the State DeDartnent of Human Rights inplementing the llinnesota State Act Against Discrjnrination and by advisinge Vi11age Councjl on iong rang-a progna rs to improve conrrriuni ty relations the Village of llaoler.rood. 208.030. APP0INTI.IENT PR0CEDURE. The Commission shall consist ofI5 membe rs to be aopointed by the l'1ayor by and r.ri th the advice and consentof the Council. i.lembers of the Conmission shall be aopointed r.rith due regard to their fi tness for the efficient dispatch of the functjons, por,rers and duties vested in and imposed upon the Commission. l.lembers of the Com- mission shall be appointed for terms of three (3) years, except that anyperson appointed to fili a vacancy occurrinq prior to the expiration of theterm for r.rh'i ch his predecessor lvas appointed shall be apDointed only forthe remainder of such term. Upon the expiration of hjs term of offlce a member shall continue to serve until his successor is appo.inted and shallhave qual ified. The first commission shall consist ot five members apoointedfor a.term of three (3) years, five members for a term of tvo (2) years, and five members for a term of one ())year. The members of the'c-omnrissionshal.l serve r,rithout compensation and may be removed from office for causeby the l4ayo r. 208.040. DUTIES Ai'rD RESp0NSIBILITIES. In fulfiriment of its purposethe Commission's duties and responsibilities shall be to: (1) Adopt bylarvs and rules for the conducthe el ecti on , ass utnoti on of dut.ies anbilities of officers and committees. to dd -15- f i ts affai rs i ncl ud inq efini tion of res pons i - (2) Draft a memorandum of aqreement rvith the State Department of Human Rights for the purpose of deternrining regulatory arrd enforcenrent procedures, (3) Enlist the cooperation of agencies, organizations and individualsin the community in an active program directed to create equal opportunjty and eljminate discrimination and .inequa'i ities. (4) Formulate a hunan rel ations program for the Vi'l lagre of l,laplevroodto give increased effectiveness and direction to the r^ro rk of all individuals and agencies addressinq thentselves to Dlanning, policy making and educational prograrnming jn the area of civil and humanrights. (5) Advise the l'layor, the Vi11age Council and other agencies of the government on hunan rel ations and civil rights problems. Act in an advisory capacity r.ri th respect to p1 anning or oDeration of any city departn:ent on issues of civil and hurnan rights and recommend the adoption of such specific policies or actions as are needed to provide for full equal opportun'i ty in the cormunity. (6) Develop in cooperation rvith the State Department of Hunan Rights such proqrams of fonnal and informal education as will assist in the implementation of the lijnnesota State Act Aqainst Djscrirnina-tion and provi de for the co,rntiss jon's assu;'::ot.ion of leadershir in recognizing and resolving potential problem areas in the contnunity. " Section 2. This ordinance shall take effect and be in force from andafter i ts passage and pub li catioq. Passed by the Council of the Village ,of ltlaplervood this 18 day of April, ,)968. Attes t: l{ayo r Ayes - 4 Nays - 0 Clerk -16- ORDINANCE I1O. 279 AN ORDINANCE AI,iENDING SECTION 2OB OF THE I{APLENOOD CODE RELATING TO HUI,,1AI{ RIGIITS COIlI,lISSION Section l. Section 208.0.I0 is amended to read as follor.rs: 208.0.I0. ESTABLISHIIEIlT 0F C0ttlISSI0N. There is herebv establishedwithin the Vi l)age of i.laplervood a Human Relations Comrnjss.i oh. Section 2. This ordinance shali take effect and be in force from and after i ts passage and publ i cation. Passed by the Council of the Villageof Mapler.rood this 7th day of Januar.y, 1971 , llayo r Ayes - 5 Nays - 0 Attcs t: I erk -17 - ORDINANCE NO. AN ORD]NANCE AI1ENDING THE MAPLENOOD CODE CHAPTER 2OB RELATIIIG TO HUI,1AI{ RIGHTS COIYI,IISS ION THE COUNCIL OF THE VILLAGE OF I,IAPLEI,IOOD DOES HEREDY ORDAIN AS FOLLOWS: Section l. That Section 208.04C DUTIES AND RESpOI{SIBILITIES ishereby amended by add.i ng thereto Subsection (7) to read as fol lor{s: (7) Review, prepare and make a report to the Village Councilby December 3l of each year regarding its actions andactivjties during the year along r.ri th recommendatjonsfor changes which the Commission may deem desi rable. Section 2. This ordinance shallafter its passage and publ ication. tal<e effect and be in force fron and Passed by the Counci I l4apl ei./oo d th i s Attes t : the Vi I l age ofof --, 1971 of day CI erk Mayor Ayes - Nays - -t B- By-Iaws : I{aplevood Hunan Relations @n[rlission Pursuant to Ordi-nance #239 adopted b1r the City Council, City of I4apl-euDod, on April- 18 , 1968 , relatjng to and providi-ng for the esta-bl-ishrcnt, appointrEnt, organization and responsibilities of a Maple\^rcod Hrnnan Relations Ccnrnission, tie said @nn-ission hereby adopts the following by-l-aws and rulesfor the conduct of its affairs: Article 1 - I{AME I.APLEI4OOD HI.]MAN REIATICNS C[['{I'1ISSION Article II - POLICY It shalf be the poficy of the IqaplevDod Hunan Relations Conw[ission toful-fil1 its charge as a partner with the State DeparurEnL of Hrnmn Rights, il securilg for all- citizens equaf opportunity in housing, efiplolrnent, public acccnnodations, pu]:lic s^rvices, and education, ard uork to consistently ijq)rove the hrman relations cljrnate of our conrrunity. Art,ic}e III - ME!tsERSHIP S,eclion 1 : Makeup 'ltre Ccnnr-ission sLE11 consist of Seven (7) nernbers, appojnted Ly the Mayor, with the approrral of the City Cor:ncil, upon recormendation of tie @mlission. Section II: lbnure All tenns sha.Il- be for a ttree year period. DIc rernber sha11 serve nore than t$p c.onsecuti-ve terns - Une)@i-red terms sta1l be filled as provided for jl Section f; tlo\^rever, such appointrents shafl be for the rsnaj-nder of the unoeired tern. Such appointee is e1igiJcle for appointnent to another ful1 term(s) . Section III: D<piration of Itsrm Terms shalf o,pire on Decsnber 3l-st of the year in wtdch they are due to terminate. Ivre{rbers w}rose terns have oqgired rnay ronai_n j_n office untif aqualified al4>l-j-cant is approved and appointed. a b a b aylraw= rcmc Page 2 Article TV -OFEIGRS Section I: I.lakeup the O<ecutive Board shal-L consist of a Ctrairperson, a Vice-Chair, and a Secretary. Section II: Terms a. Officers shal-1 be elected at the first busiress meeting in ..emrar1z. b. Officers sha.Il- serve for one year, ending Decerrber 31. Section III: ry!&!" (trairperson: Sha1l preside at afL r€etings. Will appoilt conrnittee chairlErsons. Vice-Ctrair Sha11 preside in the absence of the Ctrair.Will perform duties delegated by the Chair. Secretary: Sha11 handle all correspordence. Sha11 keep fiEeti-rrg nlinutes. ArEicle V - m\OtrtTES Section I: Appointn'Ents &rmission Ctnirpersons may recruit rrernbers for their ccftrdttees from the c<rnmirdty at large. Seelion rI: D:ties a. ortnrrittees shall establish ard inplen:nt prograns irr t]rejr areaof concern, after clearing these programs w-ith the Ccnrnission. b. The @rI,Littee head wilr rnake a report to the connission on a reg\rlarbasis. c. ccrrlittees vrifl inake reccnnendaLions directly to tle c.icnnrission. Articfe \|t -COIOlISS ION MEETI}IGS Section I: a pntn].V business neetings will be held jn January, April, August ardDecember . b l4eetings are held on the first T\:esday of the designrat& npnth; 7:30p,City lla1l. By-Laws MHRC Page 3 Article \tT - c.ont. Section II - Special Special meetings rnay be cal1ed [, the Ctrairperson or t]e Vice *nir. Article \rII - QUORI-tr4 A quonm shall- consist of a najority of the j-rlcwnbent msnbers. Article VI]I - DLrIIES It sha11 be the duty of the @nnission to inplenent tie policies set forth j-n Article ff. Such inplorentation may consist of reports ard/or reccnnendation to the Village l4anager arxl,/or theCity Cor:r.-':il. b. ttre @nnission is directed to engage il such public relations ard educational prcgrams as it nay deem necessary to the accolpl_ishrTentof established potiq/. Articl-e IX - AMEND!Im{$ these btz-laws ray be anended at any business reetirrg, by a truc-thirds vcte of nErnbers present--a guonm being present--provided that notice has been given a-II nembers at the reetjng innediately precding ttre neetirrgat wttich the blz-laws are to be voted upon. Anended 4/78 a.