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HomeMy WebLinkAbout2017-04-18 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday,April 18, 2017 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.March 21, 2017 5.Design Review: a.Consider Approval of Design Review,Boaters Outlet, 2000 Rice Street b.Consider Approval of Comprehensive Sign Plan, LS Black Constructors, Inc., 1959 Sloan Place 6. New Business: a.Wakefield Park Improvements b.2040 Comprehensive Plan Steering Committee 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MARCH 21, 2017 1.CALL TO ORDER Chairperson Kempecalled the meeting to order at6:01p.m. 2.ROLL CALL Chairperson, Bill KempePresent Boardmember,Jason LamersPresent Vice Chairperson,Matt LedvinaPresent Boardmember,MelissaPeckAbsent Boardmember,Ananth ShankarPresent Staff Present:Michael Martin, Economic Development Coordinator 3.APPROVAL OF AGENDA BoardmemberShankarmoved to approve the agenda as approved. Seconded by BoardmemberLamers.Ayes -All The motion passed. 4.APPROVAL OF MINUTES BoardmemberLamersmoved to approve the January 17,2017,CDRB minutes as submitted. Seconded by BoardmemberShankar.Ayes –All The motion passed. 5.DESIGN REVIEW a.Consider Approval of Design Review, LivINN Suites, 285 Century Avenue North i.Economic Development Coordinator, Michael Martin gave the design review report for the LivINN Suites at 285 Century Avenue North and answered questions of the board. ii.Bernie Frey, representing LivINN Suites, 4715 Blaisdell Avenue South, Minneapolis, addressed and answered questions of the board. Boardmember Ledvinamoved to approvethe design plans date-stamped March 7, 2017, for the building expansionfor the LivINN Suites, located at 285 Century Avenue. Approval is subject to the developer complying with the following conditions: (additions are underlined and in bold) 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. March 21, 2017 Community Design Review Board Meeting Minutes 1 2.The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated March 7, 2017. 3.Submit to staff copies of the executed parking agreement with the property located at 225 Century Avenue North. 4.Submit to staff a landscape plan showing the planting location of trees in order to meet the city’s tree preservation requirements or prior to receiving a building permit. 5.Prior to the issuance of a grading or building permit, the applicant shall provide documentation for the city engineer’s approval detailing the amount, if any, of impervious surface this project will be adding to the overall site and where it will be offset elsewhere on site. 6.The applicant shall screen all roof-top equipment. Seconded by Boardmember Shankar.Ayes –All The motion passed. This item does not need to go to the city council. b.Consider Approval of DesignReview, 3M Parking Ramp –B229, 3M Campus i.Economic Development Coordinator, Michael Martin gave the design review for 3M Parking Ramp,B229 at the 3M Campus and answered questions of the board. ii.Project Manager, Brian Fitzgerald, TKDA, 444 Cedar Street, Suite 1500, St. Paul, addressedthe board. iii.Project Architect and Engineer Jay Wiederhold, TKDA, 444 Cedar Street, Suite 1500, St. Paul, addressed the board. Boardmember Lamersmoved to approvethe design plans date-stamped March 7, 2017, for the new parking ramp, B229, to be located onthe 3M Campus. Approval is subject to the developer complying with the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The city requires a parking lot permit be issued before a new surface parking lot is built. 3.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping before getting a building permit. This assurance will only be released upon the completion of the surface parking lot to the north of the ramp and after all required trees have survived for at least one year. Seconded by BoardmemberLedvina.Ayes –All The motion passed. This item does not need to go to the city council. March 21, 2017 Community Design Review Board Meeting Minutes 2 c.Consider Approval of Design Review, Phase 2 of Frost-English Village, 1957 English Street North i.Economic Development Coordinator, Michael Martin gave the designreview report on Phase 2 of Frost English Village, 1957 English Street North and answered questions of the board. ii.Project Architect, Mindy Michael, Kaas Wilson Architects, 1301 American Boulevard East, Bloomington, addressed and answered questions of the board. iii.Shane LaFave, Sherman Associates, 233 Park Avenue, Suite 100,Minneapolis, addressed and answered questions of the board. Boardmember Shankarmoved to approvethe design plans for the 107-unit multi-family senior residential building date-stamped February 8, 2017, for the redevelopment project located at 1957 English Street North. Approval is subject to the applicant doing the following: 1.Repeat this review in two years if the city has not issued a building permit for this project. 2.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated February 7, 2017. 3.Satisfy the requirements set forth in the staff report authored by environmental planner Shann Finwall, dated February 15, 2017. 4.Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a.Revised landscaping and site plans showing additional plantings and amenities in the front yard area between the building and English Street North. b.Submit a photometric plan for staff approval –plan must meet all city requirements. c.An executed cross access, parking and maintenance agreement between Phases 1, 2 and 3 must be submitted by the city. d.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 5.The applicant shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Provide continuous concrete curb and gutter around the parking lot and driveways. c.Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. d.Install all required outdoor lighting. e.Install all required sidewalks and trails. 6.If any requiredwork is not done, the city may allow temporary occupancy if: March 21, 2017 Community Design Review Board Meeting Minutes 3 a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all requiredexterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. 7.The buildings for Phases Two and Three of the Villages at Frost-English development are required to be reviewed for design review by the community design review board. 8.All work shall follow the approved plans. City staff may approve minor changes. Seconded by Boardmember Ledvina.Ayes –All The motion passed. This item was heard bythe planning commission on February 21, 2017 and will go to the city council April 10, 2017. 6.NEW BUSINESS a.Rice Street-Larpenteur Avenue Gateway Vision Plan Advisory Group i.Economic Development Coordinator, Michael Martin gave a brief report on the Rice Street Larpenteur Avenue Gateway Vision Plan Advisory Group and answered questions of the board. No action was required. b.2016 Community Design Review Board Annual Report i.Economic Development Coordinator, Michael Martin reviewed the 2016 Community Design Review Board Annual Report. Boardmember Ledvinamoved to approvethe 2016 Community Design Review Board Annual Report. Seconded by Boardmember Lamers.Ayes –All The motion passed. This item goes to the city council onApril 10, 2017. 7.VISITOR PRESENTATIONS None. 8.BOARDPRESENTATIONS Boardmember Ledvina briefly updated the board on the last city council meeting. March 21, 2017 Community Design Review Board Meeting Minutes 4 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned by Chairperson Kempeat7:02p.m. March 21, 2017 Community Design Review Board Meeting Minutes 5 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Shann Finwall,AICP, Environmental Planner DATE:April 11, 2017 SUBJECT:Consider Approval of Boaters Outlet, 2000 Rice Street A.Conditional Use Permitfor Exterior Storage B.Conditional Use Permit for a Metal Building C.Design Review Introduction Project Description Glenn and Darlene Kloskin, owner of Boaters Outlet, are proposing to build a new boat retail andstorage facility on the 2.4 acre vacant lot located at 2000 Rice Street. Once constructed, Mr. and Mrs. Kloskin will relocate their business from its current location in a leased space in Roseville. The project includes a 10,680 square foot metal building with a showroom and display area, offices, and a boat service and assembly garage. Exterior boat storage will take place behind a 7-foot high vinyl fence in the rear of the lot. Requests The property is zoned and guided Business Commercial. The following land use requests are being considered for this project: A.ConditionalUse Permitfor Exterior Storage-Exterior storageof boats in the Business Commercial zoning district requires a conditional use permit. The City may require screening of the exterior storage areas. B.Metal Building-Metal buildingsare allowed in the Business Commercial zoning district if the building meets the following standards: 1)No more than 20 percent of the building would be visible from streets; and 2) The building would not be of lesser quality than surrounding developments. C.Design Review-All commercial developments require design review approval. Background July 2008: The City of Maplewood issued a demolition permit for the removal of a single family house at 2000 Rice Street. The property has remained vacant since that time. Discussion Rice Street-LarpenterAvenue GatewayArea Vision Plan The cities of Maplewood, Roseville, and St. Paul are working together to develop a vision for the short and long-term future of the Rice Street-Larpenteur Avenue corridor. The cities have signed onto a cooperative funding agreement and hired a consultant to lead the planning process. The purpose of the project is to understand and respond to barriers, challenges, benefits, and opportunities associated with changes in land use, access, transit services, and other facilities around key nodes in the corridor, and identify potential redevelopment sites throughout the study area. Results of the study will be complete by December 2017, and will be included as part of Maplewood’s 2040 Comprehensive Plan. The Boaters Outlet development is within thestudy area. Rice Street Traffic Study Rice Street is a county road. Ramsey County conducted a traffic study for portions of the Rice Street corridor between University and Larpenteur Avenues. The remaining Rice Street corridor, north of Larpenteur Avenue, is now being studied for pedestrian and bicycle traffic as part of the Rice Street-Larpenteur Avenue Gateway Area Vision Plan. Segments of Rice Street south of LarpenteurAvenue will be reconstructed beginning in 2019.Erin Laberee, engineer with Ramsey County, reports that there are no detailed plans for reconstruction of Rice Street north of Larpenteur Avenue at this time. The Boaters Outlet development is located along Rice Street, north of Larpenteur Avenue. Conditional Use Permits Exterior Storage Boaters Outlet offers boat storage to their customers over the wintermonths. The boats will be winterized with shrink wrap and stored on the back side of the lot behind a 7-foot high vinyl screening fence. The sides and rear of the boat storage area will be secured with a 10-foot high chain link fence. The applicants estimate that 200 to 225 boats can be stored on the lot. The surface ofthe lot will include Class 5 along the driving access aisles, and grass where the boats will be stored. The City’s parking ordinance requires that all off-street parking lots have a surface of bituminous material, concrete, or alternative parking method of reinforced turf. The code, however, is silent on the surface requirements for a storage lot. Allowing boat storage on the grass only during the winter months will help with stormwater filtration of the overall site. The City’s engineering department and Capital Region Watershed District have reviewed and approved the plans with conditions.One of the conditions outlined in the engineering report is the restriction for parking within the filtration basins located within the storage area. The applicants may need to modify their grading plan to accommodate this requirement. Refer to engineering and watershed district reports attached. Metal Building Boaters Outlet is proposing a marine-style metal building for their new boat retail and service facility in Maplewood. The building will be constructed mainly of a commercial grade steel with 2 1-inch tall architectural ribs. To comply with the requirementthat no more than 20 percent of the “metal” portions of the building be visible from the street, Boaters Outlet is proposing that 80 percent of the building façade facing Rice Street (west side) and the parking lot (south) include architectural detail to include: stone veneer, Hardi Board horizontal siding, and glass.Refer to the detail building plans attached. Conditional Use Permit Standards City code requires that the City find that all nine standardsoutlined in the conditional use permit ordinance are met prior to approval as follows: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods ofoperation that would be dangerous, hazardous, detrimental, disturbing or cause anuisance to any person or property, because of excessive noise, glare, smoke, dust,odor, fumes, water or air pollution, drainage, water run-off, vibration, generalunsightliness, electrical interference or othernuisances. 5.The use would generate only minimal vehicular traffic on local streets and would notcreate traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools andparks. 7.The use would not create excessive additional costs forpublic facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural andscenic features into the development design. 9.The use would cause minimal adverse environmental effects. Staff finds that the proposed conditional use permitsfor exterior storage and a metal building meet the standards outlined above. Design Review Architectural Boaters Outlet is proposing a blue and white marine-style metal building constructed of commercial grade steel with 1-inch tall architectural ribs. The front and south side will include decorative elements including a stone veneer, Hardi Board horizontal siding, glasswindows, and metal awnings. 3 Driveway Access Boaters Outlet is proposing two driveway entrancesinto their parking lot.Ramsey County is restricting the access to one driveway into the site. Erin Laberee, engineer with Ramsey County, outlines that the southern driveway should be eliminated to avoid left turn conflicts with the driveway on the west side of Rice Street. Refer to engineering report attached. Parking Lot Parking Lot Surface: The parking lot will be constructed of bituminous pavement and concrete curb and gutter. Parking Spaces: The City’s parking ordinance requires one parking space per 200 square feet of retail, and one parking space per 1,000 square feet of warehouse. Based on the building footprint submitted, Boaters Outlet requires 31 parking spaces. Parking spaces must be at least 10 feet wide by 18 feet deep. Boaters Outlet is proposing 25 parking spaces, ranging in size from 9 feet wide by 16 feet deep to 10.5 feet wide by 18 feet deep.To ensure the development meets the City’s parking ordinance, the applicants must submit a detailed building footprint outlining retail versus warehouse/assembly area, and a parking lot plan which shows the correct number of parking spaces and sizes. It does appear that there is adequate room to rearrange parking spaces, particularly with the removal of the south driveway. Sidewalk There is a temporary trail located in front of the property along Rice Street. Erin Laberee, engineer with Ramsey County, reports that there are no plans for reconstruction of Rice Street north of Larpenteur Avenue at this time. Because of the uncertainty of when future road work and pedestrian/bike improvements will be made along this portion of the corridor, Ramsey County is requiring that Boaters Outlet remove the temporary trail, and install a permanent sidewalk in front of the development. Fence/Screening Boaters Outlet is proposing a 7-foot high vinyl screening fence in front of the boat storage area. A 10-foot high chain link fence is proposed along the remaining portions of the storagearea for security. It should be noted that the landscape plan attached does call out an 8-foot high cedar fence along the front of the storage area, and an 8-foot high chain link fence around the remaining portions of the storage area. This has been modified by the applicants, with the corrected fence/screening proposal outlined on the paving plan attached. Landscape Boaters Outlet is proposing ornamental grasses along the front of the parking lot, perennial plants along portions of the building foundation, and a row of evergreen shrubs in front of the 7- foot high vinyl fence. In addition, they are proposing a native seed mix within the infiltration and filtration basins in the storage area. 4 The landscape plan is very minimal and does not include any trees. The applicant should submit a revised landscape plan that includes at least one deciduous tree every 30 feet along Rice Street. In addition, the environmental review attached outlines additional plantings requirements for the infiltration and filtration basins. Lighting The lighting plan includes three freestanding parking lot lights, one freestanding storage area light, and six wall pack lights. The lights meet City code which restricts exterior light poles to 15 feet in height, and light illumination at the property lines to .4 foot candlesof illumination. Surrounding Property Owner Comments Staff surveyed the nine surrounding property owners within 500 feet of the proposed site for their opinion about this proposal. Staff received one comment from one property owner as follows: Annika Grahn,Owner, McCarron's Pub and Grill, 1986 Rice Street, Maplewood: I am writing in response to your March 29th letter regarding the construction of the Boaters Outlet at 2000 Rice Street. As co-owner of McCarron's Pub at 1986 Rice Street, I am happy to say that we fully support the project and are looking forward to having Glennand Darlene Kloskin as neighbors. Glenn and Darlene came to introduce themselves after purchasing the land directly to the north of us and we have come to know them as respectful and family oriented individuals who care about the neighborhood and community. We are confident that they will be great neighbors and are excited to support their business as they have shown they will support ours. Our fondness for Glenn and Darlene are only a small part of why we support this project. The lot at 2000 Rice Street has been empty for the three years that we have owned our business. It poses a problem for the community staying as is. I believe it was last summer that a man was living in the empty field. He had set up camp in an ice fishing hut if I recall correctly. I am a bit foggy on the details of the situation as some time has passed but obviously such a set up poses safety and health risks for people in the neighborhood. The field also often becomes overgrown, which gives people cover to engage in illegal activities out there, and is often filled with trash. We attempt to monitor our parking lot along with the field and have had to ask people to leave who are doing drugs or engaging in sexual activity at the far end of our lot. We believe that the Boaters outlet would not only greatly improve the aesthetics of the neighborhood but would also prevent illegal activity from happening in that spot. The construction of Boaters Outlet would also bring more business to the neighborhood, which can only be good for local business. I ask that the City of Maplewood approve this project as I believe Glenn and Darlene would be assets to the neighborhood. I believe they are eager to work with the city and the community to construct a safe and environmentally friendlynew building, and build up a new Rice Street business everyone can be happy about and proud of. Please feel free to contact me with any further questions or requests. I would also be happy to attend any City Council meeting to show my support for this project if you believe it would be helpful. Thanks for your time and have a great day. 5 Department Comments Engineering Please see Jon Jarosch’s cityengineering report dated March 30, 2017,attached to this report. Environmental Please see Shann Finwall’s and Virginia Gaynor’s environmental report, dated April 11, 2017, attached to this report. Building Department Building Official Jason Brash: Build per 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Fire Code, MN 2015 Accessibility code, MN chapter 1306 subp. 3, and 2015 Minnesota Building Code. Demonstrate compliance with all the requirements of the 2012 Minnesota Energy Code Chapter 1323 Section C401.2. Mixing 2012 IECC provisions and ASHRAE Standard 90.1 to obtain compliance is not an option. The following forms must be completed as submittals. ASHRAE 90.1-2010 Building Envelope Compliance Documentation ASHRAE 90.1-2010 HVAC Compliance Documentation ASHRAE 90.1-2010 Service Water Heating Compliance Documentation ASHRAE 90.1-2010 Lighting Compliance Documentation Special inspections required as per 2012 IBC Chapter 17. Complete supporting special inspection schedule document and submit with plan review response. Plumbingplans shall be submitted to the State Plumbing Department for approval prior to the issuance of a plumbing permit. St Paul water requires permits for water piping.Maplewood requires permit for drain waste and vent. Permits are required for building, retaining walls, plumbing, mechanical, electrical, Health, fire alarm, and sprinklers. Fire Department Fire Marshal Butch Gervais: They will be required to install a monitored fire protection (sprinkler system). All work will require permits, all plans shall be approved before any work is started, and work must be completed by alicensed contractor. Contractors shall complete all work according to state and local codes. The fire department will need access to any outside area that is fenced/secured in case of any emergency. Police Department Police Chief Paul Schnell: We would recommend that the applicant be required to provide a security plan for the exterior storage area (i.e. cameras, alarm card key access, etc.). 6 Budget Impact None Recommendations A. Approve the conditional use permit resolutionattachedto allow the exterior storage of boats at 2000 Rice Streetwithin the Business Commercial zoning district.Approval is based on the findings required by ordinance and subjectto the following conditions: 1)All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March30, 2017, approved by the city. Staff may approve minor changes. 2)The proposed use must be substantially started within one year of city council approval orthe permit shall become null and void. The city council may extend this deadline for oneyear. 3)The city council shall review this permit in one year. 4)Comply with the conditions of approval in Jon Jarosch’s city engineering report dated March 30, 2017, attached to this report. 5)Comply with the conditions of approval in Shann Finwall’s and Virginia Gaynor’s environmental report dated April 11, 2017, attached to this report. 6)This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 220 boats on the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. B.Approve the conditional use permit resolution attached to allow a metal building at 2000 Rice Street within the Business Commercial zoning district. Approval is based on the findings required by ordinance and subject to the following conditions: 1)All construction shall follow the site plan date-stamped February 3 and March 3, March 17, and March 30, 2017, approved by the city. Staff may approve minor changes. 2)The proposed use must be substantially started within one year of city council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3)The city council shall review this permit in one year. 4)Comply with the conditions of approval in Jon Jarosch’s city engineering report dated March 30, 2017, attached to this report. 5)Comply with the conditions of approval in Shann Finwall’s and Virginia Gaynor’s environmental report dated April 11, 2017, attached to this report. 7 6)This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the City’s metal building standards, as well as comply with all fire and building codes. C. Approve the plans date-stamped February 3 and March 3, March 17, March 30, 2017, for Boaters Outlet at 2000 Rice Street. Approval is subject to the applicant complying with the following conditions: 1)Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2)The applicant shall comply with the conditions noted in Jon Jarosch’s city engineering report dated March 30, 2017. 3)The applicant shall comply with the conditions noted in Shann Finwall’s and Virginia Gaynor’s environmental report dated April 11, 2017. 4)Submit to staff a detailed building footprint outlining the retail versus warehouse/service area proposed within the building. 5)Submit to staff a revised site plan which shows the removal of the south driveway, concrete sidewalk along Rice Street, and that the parking lot contains the correct number of parking spaces and parking space sizes (10 feet wide x 18 feet deep) to meet city code requirements. 8)Submit to staff a revised landscape plan that includes at least one deciduous tree every 30 feet along Rice Street, and landscaping required within the infiltration andfiltration basins as outlined in the environmental review attached to this report. 9)All signage on the property must comply with the City’s sign ordinance and requires separate sign permits. 10)The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Attachments 1.Site Plan11.Engineering Plan Review 2.Narrative12.Environmental Review 3.Survey13.Capital Region Watershed District 4.Tree PlanLetter Date January 5, 2017 5.Grading Plan14.Conditional Use Permit Resolution 6.Paving Plan(Exterior Storage) 7.Landscape Plan15.Conditional Use Permit Resolution 8.DetailedBuilding Elevations(Metal Building) 9.Building Footprint16.Applicant’s Plans (separate 10.Building Imagesattachment) 8 10 City HallsSchoolsHospitalsFire StationsPolice StationsRecreational CentersParcel PointsParcel BoundariesAirports Attachment 1 Attachment Enter Map Description LegendNotes accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION is for reference only. Data layers that appear on this map may or may not be This map is a user generated static output from an Internet mapping site and Feet 2000 Rice Street 400.0 200.00 0 400.0 NAD_1983_HARN_Adj_MN_Ramsey_Feet© Ramsey County Enterprise GIS Division Attachment Attachment 210 C 2016 Larson Engineering, Inc. All rights reserved. MAPLEWOOD, MN 55113 www.larsonengr.comwww.larsonengr.com 2000 RICE STREET 651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201 White Bear Lake, MN 55110White Bear Lake, MN 55110 SITE DESIGN 3524 Labore Road3524 Labore Road BOATERS OUTLET Project Title: eciR ertS te C 2016 Larson Engineering, Inc. All rights reserved. MAPLEWOOD, MN 55113 www.larsonengr.comwww.larsonengr.com 2000 RICE STREET 651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201 White Bear Lake, MN 55110White Bear Lake, MN 55110 SITE DESIGN 3524 Labore Road3524 Labore Road BOATERS OUTLET Project Title: 8 8 1 4 89 93 8 92 8 894 893 R eci teertS C 2016 Larson Engineering, Inc. All rights reserved. MAPLEWOOD, MN 55113 www.larsonengr.comwww.larsonengr.com 2000 RICE STREET 651.481.9120 (f) 651.481.9201651.481.9120 (f) 651.481.9201 White Bear Lake, MN 55110White Bear Lake, MN 55110 SITE DESIGN 3524 Labore Road3524 Labore Road BOATERS OUTLET Project Title: .56' 15 15' 15' 27' 27' 27' 3' 57' (GRASS) BOAT STORAGE 6' 1 5' 4' 18' 10.5' TYP '4R ' 10.5 TYP 60' ' 18 10' ' 5 R 10' 30' 30' R S eci teert Attachment 10 Attachment 10Attachment 11 Engineering Plan Review PROJECT: Boater’s Outlet – 2000 Rice Street PROJECT NO: 17-07 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE:4-10-2017 PLAN SET:Engineering plans dated 3-30-2017 REPORTS:Storm Water Management Report – Dated 11-16-2016 The applicant is proposing to construct a new retail boat sales building and storage facility at 2000 Rice Street. The applicant is requesting a review of the current design. As the amount of disturbance on this site is greater than 0.5 acre, the applicantis requiredto meet the City’s stormwater quality, rate control, and other stormwater management requirements.The applicants proposed design meets the City’s requirements via the use of an infiltration basin and 3 filtration basins. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)The applicant shall meet all requirements of the Capitol Region Watershed District. 2)An emergency overland overflow shall be identified at the low-point near the southeast corner of the parking-lot. Grading in this area shall ensure that runoff does not flow south onto the neighboring property. 3)A cleanout shall be installed at the draintile T-connection in Basin 4. 4)Adequate scour protection/energy dissipation shall be installed at the draintile outlet location near the southeast corner of the property. 5)A large portion of the building and parking lot drain to the RainGuardian structure at the southeast corner of the parking lot. The applicant shall verify that this structure has adequate capacity for the volume of runoff at this low-point. 6)In order to prevent compaction of the filtration basins (which is necessary to maintain the hydraulic conductivity of the basins), vehicles and boats/trailers shall not enter or park within the basin footprint. Attachment 10 Grading and Erosion Control 7)Silt fencing along the south and east sideof the site shall be heavy-duty mesh backed or double-rowstandard silt fenceto protect the neighboring ponding areasand properties. 8)All slopesshall be 3H:1V or flatter. 9)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. This includes storm sewer on adjacent streets that could potentially receive construction related sedimentor debris. 10)Adjacent streetsand parking areasshall be swept as needed to keep the pavement clear of sediment and construction debris. 11)All pedestrian facilities shall be ADA compliant. 12)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 13)The total grading volume (cut/fill) shall be noted on the plans. Sanitary Sewer and Water Service 14)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project.A SAC determination is required prior to the issuance of permits. 15)A cleanout shall be added to the sanitary service at the point which itconnects to the existing stub, as this portion of the service exceeds 100-feet in length. 16)The applicant shall meet all requirements of the City of Roseville as it pertains to the water service connection. Ramsey County Requirements 17)The following comments were provided byErin Laberee, Ramsey County Traffic Engineerand shall be addressed prior to permit issuance. a.One driveway will be allowed into the site. The southern driveway should be eliminated to avoid left turn conflicts with the driveway onthe west side of Rice Street. b.A Ramsey County Right-of-Way permit is required for any work within the Rice Street right-of-way. 2 Attachment 10 c.There is anexisting temporary trail along Rice Street. The applicant shall replace the trail with a concrete sidewalk. Public Works Permits The following permits are required by the Maplewood Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 18)Grading and erosion control permit 19)Sanitary Sewer Service Permit 20)Storm Sewer Permit -END COMMENTS - 3 Attachment 10Attachment 12 Environmental Review Project: Boaters Outlet Dateof Plans:March 17, 2017 Landscape Plan March 30, 2017 Grading andTree Plans Date of Review: April 11, 2017 Location:2000 Rice Street Reviewer: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@maplewoodmn.gov Virginia Gaynor, Natural Resources Coordinator (651) 249-2416; virginia.gaynor@maplewoodmn.gov Background The owners of Boaters Outlet are proposing to build a new retail boat sales building and boat storage facility on the 2.4 acre vacant lot located at 2000 Rice Street. There is a Manage A wetland located on the vacant lot to the east, significant trees located on the lot, and infiltration/filtration basins proposed as part of the stormwater management. The project must comply with the City’s wetland ordinance, tree preservation ordinance, and infiltration/filtration basin planting standards. Discussion 1.Wetlands: The wetland ordinance requires a 100-foot average buffer for Manage A wetlands.No building, grading, or stormwater structures can be located within the buffer. Wetland Impacts:A wetland delineation report was prepared for the Manage A wetland in October 2016. The wetland delineation was approved by the Capital Region Watershed District and the City of Maplewood. Based on the delineation, the 100-foot wetland buffer encroaches onto the northeast corner of the lot as shown on the civil plans. Within the buffer there is a slope downward, to the wetland. There will be no impacts to the wetland buffer with the development of the property. Wetland Recommendations: a)Wetland Buffer Signs:Prior to grading, the applicant shall install City approved signs at the edge of the approved wetland buffer that specify that no building, mowing, cutting, grading, filling or dumping be allowed within the buffer. The signs must be placed every 100-feet along the edge of the buffer at a minimum. The sign locations must be verified with a survey to ensure proper placement. Attachment 10 2. Trees:Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. A specimen tree is defined as a healthy tree of any species which is 28 inches in diameter or greater. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. Tree Impacts:There are 28 significant trees on site, totaling 450 diameter inches. The applicant is removing 13 significant trees, totaling 230 diameter inches. Based on the number and size of trees removed, versus the number and size of trees preserved, the City’s tree replacement calculation does not require tree replacement as part of the tree preservation ordinance. Tree Preservation Recommendations: a)Tree Protection Plan:Prior to grading, the applicant will submit a tree protection plan showing how the preserved trees will be protected. 3.Infiltration/Filtration Basins Infiltration/Filtration Basins Proposed:There is one infiltration and three filtration basis totaling over one acre of land that will be located in the rear of the lot, within the boat storage area.The applicant proposes seeding these basins with MNDOT Seed Mix 33-261, a native seed mix. Infiltration/Filtration Basin Discussion: a)On a development of this size the City requires that a minimum of 5,000 square feet of the basins be plantedrather than seeded.Using plants rather than seeds hastens establishment and provides a better chance of successful establishment. b)Basin bottoms and lower elevations almost never establish successfully from seed since the seed is washed away when stormwater flows intothe basin. If the applicant proposes to use seed in the basin bottom, they need to clarify how they will prevent that seed from being washed away. If there is no method for preventing the seed to be washed away, then the whole basin bottom should be planted. c) For ease of establishment and to increase the likelihood of success, the City recommends planting the basin bottoms with shrubs and seeding and blanketing the slopes. A 10,000 square foot area would require about 275-400 shrubs planted 5’-6’ apart. Large shrubs such as highbush American cranberry and red twigdogwood can be planted at this spacing; shorter shrub species require closer spacing. If shrubs are planted, they would be mulched with shredded hardwood mulch. Infiltration/Filtration Basin Recommendations: The applicant must submit a revised landscape plan with the following details prior to issuance of a building permit: 2 Attachment 10 landscape drawing for each basin that has plantings, including alist of a)A species, container size, spacing, and quantities. b)A minimum of 5,000 square feet ofbasin area planted with native plants instead of seeded. c)Ifseeding is proposed for the bottom of basins, provideanexplanation of methods to be used to ensure seed does not wash away. d)For any area using a native seed mix (ex: pond slopes), provide information on maintenance for planting year, growth year 2, and growth year 3, addressing what maintenance activities will be required and what entity (applicant, owner, etc.) will take on this responsibility. 3 Attachment 10Attachment 13 January 5, 2017 Glenn Kloskin Boaters Outlet 1705 West County Road B Roseville,MN 55113 RE: CRWD Permit 16-029 Boaters Outlet Dear Mr. Kloskin: OnDecember 21, 2016,the Capitol Region Watershed District Board of Managers reviewed your application for the above described project. A motion was made, seconded, and passed to approve the application with the following conditions: 1.Receipt of $6,900 surety and documentation of maintenance agreement recorded with Ramsey County. 2.Provide a site specific plan, schedule and narrative for maintenance of the proposed stormwater management practices that includes the following: a.Inspect in winter months to ensure plowed snow is not being stored on infiltration/filtration practices. b.Establish a watering plan that extends a minimum of one year after planting. c.At a minimum, require annual maintenance of infiltration areas to include trimming vegetation, replacing vegetation where needed, mulch replacement, and removal of accumulated sediment and debris. 3.Provide a copy of the NPDES permit. 4.Submit and ensure SWPPP includes the following statements: a.Infiltration perimeter control and erosion control practices shall remain in place until the final completion of the project or vegetation has been established (whichever is later). b.Installation of infiltration/filtration practices shall be done during periods of dry weather and completed before a rainfall event. Placement of engineered soils shall be on dry native soil only. c.Excavation of infiltration areas shall be completed using a backhoe with a toothed bucket. d.Native soils in infiltration areas shall be de-compacted to a minimum depth of 18 inches prior to placing engineered soil e.The bottom excavation surface of infiltration areas shall be level without dips or swales. f.Engineered soil shall remain uncontaminated (not mixed with other soil) before and during installation. g.During construction, stormwater must be routed around infiltration areas until all construction activity has ceased and tributary surfaces are cleaned of sediment. h.Add note on SWPPP that basins may need to be re-seeded to achieve sufficient plant density. Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District. Attachment 10 THE PERMIT HAS NOT BEEN ISSUED, upon receipt of these items, the permit will be issued and work may commence. Please be aware that the permit states a meeting shall be held on site with District staff to inspect erosion and sediment control measures before grading can begin. If you have any questions, or to schedule this meeting, please contact me at 651-644-8888. Sincerely, Forrest J. Kelley, PE Regulatory and Construction Program Manager cc:E ric Meyer, Larson Engineering, Inc. Shann Finwall, City of Maplewood Michael Thompson, City of Maplewood Todd Shoemaker, Wenck Associates W:\\07 Programs\\Permitting\\2016\\16-029 Boaters Outlet\\BoardAction 16-029 Boaters Outlet.docx 2 Attachment 14 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for exterior storage of boats for a retail and boat storage facility at 2000 Rice Street; WHEREAS, Section 44-512 (4) of the Business Commercial district states that a conditionaluse permit may be granted for exterior storage in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1.OnApril 18, 2017,the planning commission held a public hearing. The city staff publisheda notice in the paper and sent notices to thesurrounding property owners. The planningcommission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommendedthat the city council approve this permit. 2.OnMay 8, 2017,the city council considered reports and recommendations of the citystaff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above- describedconditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character ofthe surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the city. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of city council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Comply with theconditions of approval in Jon Jarosch’s city engineeringreport dated March 30, 2017. 5.Comply with the conditions of approval in Shann Finwall’s and Virginia Gaynor’s environmental report dated April 11, 2017. 6.This permit allows Boaters Outlet at 2000 Rice Street to utilize their property for the exterior storage of 200 to 220 boats on the back fenced and screen storage area only. No boat storage is allowed on the customer parking lot. The Maplewood City Council _________ this resolution on May 8, 2017. 2 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Glenn and Darlene Kloskin, owner of Boaters Outlet, have applied for a conditional use permit for a metal building to be located at 2000 Rice Street; WHEREAS, Section 44-512 (6)of the Business Commercial district states that a conditionaluse permit may be granted for a metal building in the Business Commercial district; WHEREAS, this permit applies to the property located at Section 18, Town 29, Range 22 (PIN 182922230017), at 2000 Rice Street, Maplewood, MN. WHEREAS, the history of this conditional use permit is as follows: 1. On April 18, 2017,the planning commission held a public hearing. The city staff publisheda notice in the paper and sent notices to the surrounding property owners. The planningcommission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 8, 2017,the city council considered reports and recommendations of the citystaff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above- describedconditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan date-stamped February 3 and March 3, March 17, March 30, 2017, approved by the city. Staff may approve minor changes. 2.The proposed use must be substantially started within one year of city council approval or the permit shall become null and void. The city council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Comply with the conditions of approval in Jon Jarosch’s city engineering report dated March 30, 2017. 5.Comply with the conditions of approval in Shann Finwall’s and Virginia Gaynor’s environmental report dated April 11, 2017. 6.This permit allows Boaters Outlet to construct a metal building at 2000 Rice Street for their boat retail and service business. The metal building must comply with the City’s metal building standards, as well as comply with all fire and building codes. The Maplewood City Council _________ this resolution on May 8, 2017. 2 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Shann Finwall, AICP, Environmental Planner DATE: April 11, 2017 SUBJECT: Consider Approval of a Comprehensive Sign Plan, LS Black Constructors, Inc., 1959 Sloan Place Introduction Nick Gallaway of LS Black Constructors, Inc., is requesting approval of a Comprehensive Sign Plan for the multi-tenant building located at 1959 Sloan Place. Background LS Black Constructors, Inc., owns the building at 1959 Sloan Place. There are five tenants located in the building. There is an existing 16-foot high, 184 square foot freestanding sign located on the west side of the property, adjacent I-35E. LS Black Constructors are proposing changes to the freestanding sign as follows: 1) adding a decorative brick base; 2) adding four tenant advertisement panels; and 3) adding an additional top sign cabinet advertising LS Black Constructors. -tenant buildings with five or more tenants be approved with a Comprehensive Sign Plan. The City never approved a Comprehensive Sign Plan for this property. As such, a Comprehensive Sign Plan is required in order to change and expand the freestanding sign. Discussion Existing Signs The property is zoned Limited Business Commercial. The sign code for this zoning district allows one freestanding sign per street frontage. Freestanding signs are limited to 64 square feet in area, ten feet in height, and maintain a ten-foot setback to property lines. The sign code also allows one wall sign per tenant, per street frontage. Wall signs are limited to 20 percent of the wall surface which the sign is attached, or 32 square feet, whichever is greater. LS Black Constructors, Inc., has two freestanding signs, one 184 square foot freestanding sign adjacent I-35E and one 32 square foot freestanding sign adjacent Sloan Place. There are no wall signs on the building. Proposed Sign Changes The existing 184 square foot, 16-foot high, freestanding sign adjacent I-35E is considered a pre- existing, nonconforming sign as it was constructed prior to the current size limits in the Limited Business Commercial zoning district. The sign meets the setback requirements with a 21-foot setback to the property line. Changes proposed to this sign include adding a decorative brick base, four tenant advertisement panels, and an additional approximately 40 square foot top sign cabinet advertising LS Black Constructors. The changes will increase the size from 184 square feet to 224 square feet, and increase the height from 16 feet to 21 feet, 4 inches. The Comprehensive Sign Plan allows exceptions to the sign code if the signs result in an improved relationship between the various parts of the plan. The proposed changes will improve aesthetics of the sign and architectural compatibility with the building. The expanded size and height is also in keeping with the 180 square foot and 25 foot high freestanding signs allowed in the Business Commercial zoning district located just to the north. LS Black Constructors are not proposing any wall signs on the building or changes to the existing Sloan Place freestanding sign. Recommendation Approve the Comprehensive Sign Plan to allow changes to the existing freestanding sign located on the west side of the property at 1959 Sloan Place. Approval is subject to the following conditions: 1. Freestanding Signs: a) Two freestanding signs are allowed on the property as follows: 1) West Side of Property (Adjacent I-35E) One 224 square foot, 21 foot, 4- inch high freestanding sign. 2) East Side of Property (Adjacent Sloan Place) One 32 square foot, 6-foot high freestanding sign. 2. Wall Signs: a) No wall signs are allowed on the building without an amendment to the Comprehensive Sign Plan. 3. The applicant must obtain a sign permit from the City prior to changes to the freestanding sign located on the west side of the property. Prior to the issuance of a sign permit the applicant must: a) Submit a tree plan which shows all trees proposed to be removed. Tree replacement will be required per the Citys tree preservation ordinance. b) Submit structural engineering to reflect additional sign area. 4. Staff may approve minor modifications to the sign plan. Attachments 1. Site Plan 2. Existing Signs 3. Freestanding Sign Changes 2 1 Other Local RoadInterstateUS or MN HighwayRampCounty RoadLocal StreetLocal Park RoadFrontage RaodPrivately Maintained Pulbic RoadTransit WayAlleyway Attachment City HallsSchoolsHospitalsFire StationsPolice StationsRecreational CentersParcel PointsParcel BoundariesStreets (<=16K)Airports Enter Map Description LegendNotes accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION is for reference only. Data layers that appear on this map may or may not be This map is a user generated static output from an Internet mapping site and Feet 400.0 LS Black Con 200.00 0 400.0 NAD_1983_HARN_Adj_MN_Ramsey_Feet© Ramsey County Enterprise GIS Division Attachment 1959 Sloan Place – Existing Signs Freestanding Sign Locate Along I-35E (West Side) Freestanding Sign Located Along Sloan Place (East Side) No Wall Signs on Building 3 Attachment MEMORANDUM TO:Community Design Review Board FROM:DuWayne Konewko, EEDD/ Parks & Recreation Director Audra Robbins, Recreation Manager DATE:April18, 2017 SUBJECT:Wakefield Park Improvements Introduction Staffhas entered into a Professional Design Service Contract with Kimley-Horn and Associates, Inc. for improvements at Wakefield Park which includes completion of a preliminary architectural plan for a multi-purpose building. Other elements included in theprofessional design service contract are site improvement assessment, parking assessment, wetland review, and identifying stormwater options by working closely with the Ramsey-Washington Metro Watershed District. Representatives from Kimley-Horn will be present to give theCommunity Design Review Board a brief overview and discuss the possibilities for this exciting project. Discussion One of the major recommendations and strategiesidentifiedin the Maplewood Parks System Master Plan was to build a multi-purpose facility at Wakefield Park that would provide needed space for the City’s Parks & Recreation programs.The Parks System Master Plan envisions Wakefield Park as one of the City’s signature parks. The new multi-purpose facility at Wakefield Park will embraceMaplewood’s diverse population and serveas a local “hub”for programming, special events, and agathering place for residents. Inkeeping withour promise to engage our stakeholders (residents, businesses, and park users) and ensure that all have an opportunity to participate in the process, thesurveyincluded in tonight’s presentation is directly aimed at engaging our many stakeholders to ensure that we capture the needs of the community and users of our park system. As part of this project, City staff, along with our consultant, arelooking at identifying opportunities to increase connectivity along the Frost Avenue Corridor including the Gladstone area, White Bear Avenue and the City Hall campus. We are alsoworking with the Watershed District to explore opportunities to enhance awareness and provide education around environmental issues at this site as well. Recommendation This presentation is informational only, no recommendation required. Attachments 1.Wakefield Park Improvements Survey Attachment HE CITY OF MAPLEWOOD is considering improvements to T Are you a resident of Maplewood? yes or no 1 yes or no What best describes your primary use of the park? 2 Please choose only one. Family Gathering/Picnic Hockey/Skating Playground Field Sports/Games (volleyball, baseball, etc.) Walking/Jogging/Exercise Tuj Lub/Takraw Other On average, how frequently do you visit the park? 3 Once per week or more 1-3 times per month Six or more times a year Less than 6 times a year I don’t use the park What are your priorities for improvements to the park? 4 Please rank 1 through 7, with 1 being your highest priority. Gathering Space/Park Building Playground Equipment Hockey/Skating Facilities Open Lawn/Field Space Trails and Exercise Opportunities Environmental (lake quality, tree preservation, etc.) Parks & Recreation Programs Other Do you have any other general comments regarding priorities for 5 Attachment Place Postage Here City of Maplewood Parks and Recreation 1830 County Road B East Maplewood, MN 55109 MEMORANDUM TO:Community Design Review Board FROM:Michael Martin, Economic Development Coordinator DATE:April 12, 2017 SUBJECT:Appointment Commission Member to 2040 Comprehensive Plan Steering Committee Introduction Every 10 years, all Twin Cities metro cities and countiesare required to update its comprehensive plan to ensure compatibility with the plans adopted by the Metropolitan Council. Chapters and areas of focus include land use, housing, sustainability, parks, natural resources, transportation, historical resources, surface water and sanitary sewer. Involvement from staff, appointed officials, and elected officials is imperative to a successful comprehensive planning process. City staff and the city’s comprehensive planning consultant –HKGi – will be regularly meeting with a 2040Comprehensive Plan Steering Committee who will oversee the planning process. The steering committee will be comprised of one member from each of the city’s appointed citizen board and commissions. This committee will meet approximately every other month over the next year. Meeting times will be established once members have been identified. As a point of information, city staff will provide updatesand presentations tothe board and commissions tokeep them apprised of the comprehensive planning process and from time to time, to seek feedback and direction on various ideas and initiatives. Discussion Overview The city’s existing 2030 Comprehensive Plan was adopted on January 25, 2010. As required by state law, Maplewood must update its comprehensive plan to meet policies established by the Metropolitan Council’s Thrive MSP 2040 policy plans. The city actually began this process when it adopted the Maplewood Parks System Plan in January of 2015. This parks plan replaced the chapter adopted with the comprehensive plan in 2010 and will be incorporated in the updated 2040 Comprehensive Plan. Work Plan Maplewoodis required to submit itsupdated comprehensive plan to theMetropolitan Council for review by the endof 2018. HKGi–the city’s planning consultant –has propos awork planhat will lastthrough the midway point of 2018. This work plan is divided into eight tasks. Task1-Organize the effort Task2-Understand the context Task3-Engagement Phase 1-understand what is desired Task4-Explore the possibilities Task5-Update the plan elements Task6-Engagement Phase 2 -consult and collaborate Task7-Assemble the final plan and seek approvals (Engagement Phase 3) Task8-Prepare plan for distribution and agency approvals 2040 Comprehensive Plan Steering Committee The 2040 Comprehensive Plan Steering Committeewill be engaged at every step of the previously detailed work plan. The first meeting for the 2040 ComprehensivePlan Steering Committee will be held on May 22, 2017 at 5 p.m. This will be a joint meeting conducted with the city council and the planning commission and will serve as a “Maplewood Comprehensive Planning101”. This meeting will be designed to provide an orientation to comprehensiveplanning in general and willalso include a review of the current plan, requiredcomprehensive plan contents, the Metropolitan Council’sThrive 2040 initiative, Maplewood’s SystemStatement, the schedule for the update process and other pertinent information. Recommendation Please select one member from your boardto serve on the 2040 Comprehensive Plan Steering Committee. Attachments None