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HomeMy WebLinkAbout2017-02-15 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00 P.M February 15, 2017 City Hall, Council Chambers CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES January 18, 2017 NEW BUSINESS Election of Officers(No Report) LocalDesignation for Gladstone Savanna UNFINISHED BUSINESS Harvest Park FarmTraining Program 2016 Annual Reportand 2017Goals VISITOR PRESENTATIONS COMMISSION PRESENTATIONS STAFF PRESENTATIONS ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Berespectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. D1 MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 6:00p.m., January 18, 2017 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order byChair Brannonat 6:00p.m. B.ROLL CALL Commissioners Commissioner Rick BrandonPresent Chairperson Craig BrannonPresent CommissionerTerri MalletPresent Commissioner Dorothy MolstadPresent Commissioner Kimii PorterPresent Commissioner Russel SusagPresent Commissioner Nikki VillavicencioAbsent Staff Recreation Manager, Audra RobbinsPresent Natural Resources Coordinator, Ginny GaynorPresent Lead Naturalist, Ann HutchinsonPresent C.APPROVAL OF THE AGENDA Draft CommissionerMalletmoved to approve the agenda. Seconded by Commissioner SusagAyes – All The motion passed. D.APPROVAL OF MINUTES 1.September 21, 2016 Commissioner Molstadmoved to approve the September 16, 2016Parks and Recreation Commission minutes. Seconded by Commissioner SusagAyes – Commissioners Brandon, Brannon, Mallet, Molstad, Susag Abstain – Commissioner Porter The motion passed. Wednesday,January 18, 2017 Parks and Recreation Commission Meeting Minutes D1 E.NEW BUSINESS 1.Swearing in of Commissioner Porter Recreation Manager, Audra Robbins, swore in Kimii Porter to the Parks and Recreation Commission. 2.Fish Creek Update Natural Resources Coordinator, Ginny Gaynor, updated the commission on the Fish Creek project. 3.Nature Center Update Lead Naturalist, Ann Hutchinson, updated the commission on the Maplewood Nature Center. 4.2017 Parks & Recreation Commission Goal Setting Recreation Manager, Audra Robbins, discussed the 2017 Parks and Recreation Commission goals with the commission. Commissioner Molstad movedto accept the 2017 Parks & Recreation Commission Goalsand to bring them back to the February Parks and Recreation Commission meeting to be finalized along with the Parks and Recreation Commission Annual Report. Seconded by Commissioner MalletAyes – All Draft The motion passed. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Playground Project Updates Recreation Manager, Audra Robbins, updated the commission on the upcoming and current playground projects. J.ADJOURNMENT Commissioner Molstadmoved to adjourn the meeting. Seconded by Commissioner SusagAyes – All The motion passed. Wednesday, September 21, 2016 Parks and Recreation Commission Meeting Minutes D1 The meeting was adjourned at 7:13 PM. Next meeting is February 15, 2017. Draft Wednesday, September 21, 2016 Parks and Recreation Commission Meeting Minutes E2 MEMORANDUM arks and RecreationCommission TO:P FROM:Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison DATE:February 15, 2017 RE:Local Designation for Gladstone Savanna Introduction Maplewood’s Local Designation Program honors and helps protect historic structures and sites in the City that have historic significance locally. The Heritage Preservation Commission (HPC) has recommended Gladstone Savanna be designated as a local historic site.Thesite is part of the Maplewood Parks System. The Parks and Recreation Commission (PRC) is asked to review and make a recommendation on this designation. Discussion What is Local Designation? Maplewood has three programs for historic preservation: Century Homes, Local Designation, and National Registerof Historic Places(Attachment 1). Maplewood’s Local Designation Program recognizes structures or sitesthat are historically significant at a local level. The program’s goal is not to prevent change, but to preserve the historic integrity of buildings and sites while ensuring they continue to maintain functionality. Sites that are locally designated must beat least 50 years old and must behistorically significant. There are currently no tax benefits or cost-share programs for structures that are locally designated. Ifa site is designatedlocally, when the owner wants to make changes that require a permit(ex: grading permit, construction permit), the projectmust be reviewed by the HPC. If the project is not approved, the HPC and owner look for alternative ways to meet the owner’sneeds without negatively impacting the historic integrity of the site or structure. Historic Importance of the Gladstone Savanna Site Gladstone Savanna Neighborhood Preserve is a 24-acre preserve at the southwest corner of Frost Avenue and English Street. This was once the site of the Gladstone Shops of the St. Paul and Duluth Railroad, which built and repaired locomotives and th railway cars. The Gladstone Shops were a typical 19Century industrial type of design E2 andconstruction. Thisarea becamethe center of Gladstone, which later became the City of Maplewood. Today, no structures remain on the site, butfoundationsfrom the shops andthe roundhouse remainundergroundand makethisan important archeological sitefor the City.Before and during constructionof trails at Gladstone Savanna,archeologists documented archeological features andfileda Site Report.TheLocal Designation Applicationfor the Savanna details the historyand significanceof this siteand is availableon the City’s website at: www.maplewoodmn.gov/DocumentCenter/View/17584. Implications of Designating the Savanna If the Savanna isdesignated,before changesoccur on the sitetheproposedproject would be subject to review by theHPCto ensure the changes do not harm the historic integrity of the site.The historic resourcesatthe Savanna are archeologic features under the soil surface. It would be imperative that changes on the site do not impact those features. City staff supports thepreservation of historic structuresandlocal designation for Gladstone Savanna.Werecognize the importanceand significance of Gladstone Savanna as an archeologic site that is worthyof preservation and interpretation.In designatingtheSavanna, the Citywould beaddinganextra layer ofreviewand thus of protection to one of the City’s most importanthistoricsites. Maplewood Area Historical Society(MAHS)has endorsed localdesignationfor the GladstoneSavanna and their letter isattached (Attachment 2). Since GladstoneSavanna isa Neighborhood Preserve and partof the Parks System, thePRCis asked for a recommendation on this issue. Designating a site requires a public hearing, which is scheduledfor March21, 2017at the Planning Commission meeting. Recommendation The PRC shall reviewandmake a recommendation on designationof Gladstone Savannaas a localhistoric site. Attachment 1.Preservation brochure 2.Letter of Support from MAHS E2, Attachment 1 E2, Attachment 1 E2, Attachment 2 F1 MEMORANDUM TO:Parks and Recreation Commission FROM:Audra Robbins, RecreationManager DATE:February 15, 2017 SUBJECT:Harvest Park Farm Training Program Introduction In 2015,staff introducedthe idea of adding afarm program at Harvest Park.The Parks and RecreationCommission (PRC)supported the ideaand on August 15, 2016,staffheldan open houseat the sitefor the residents todiscuss the missionofMinnesota Food Association(MFA) and why this farmtraining program is important. Toadvertisefor the meeting,staffsent out 183 letters to households in the areaand nine residents came tothe open house along with members of theEnvironmentaland Natural Resources Commission(ENRC)andthePRC.The residents hadsome concerns about the project including loss ofgreen space, location and loss of parkamenities. Stafftook this feedback,worked with MFA to revise the planto addressresident’sconcerns and will share those updateswith you tonight. Background Oneof therecommendations in the Maplewood Parks System Plan was to continueto add gardening andfarm programswhich was based oncomments we heard in our40 plusmeetings and statistically valid survey.Urban Agriculture isagoal ofthe ENRC andthe City. In early 2015,staff began working with Minnesota Food Association (MFA)to bringfarming into the City. At thattime we established a common vision torepurpose a parkin Maplewood into an educationalfarm andtraining program. Minnesota Food Association (MFA) is a nonprofit organization with a mission to build a sustainable food system based on social, economic and environmental justice. MFA provides an array of land-based educational opportunities about sustainable organic agriculture for farmers, youth and the community. Recommendation Staffrequeststhat the Parks and Recreation Commissionmakearecommendation onthe revised planfor the Harvest ParkTraining Program. Attachment 1.Map of Harvest Park Farm Site F1, Attachment 1 F2 MEMORANDUM TO: Parks and Recreation Commission FROM:Audra Robbins,RecreationManager SUBJECT:2016 Annual Report and 2017Goals DATE: February 15, 2017 Introduction In compliance with Article II, Section 21.20 of the Maplewood city ordinance,the Maplewood Parks and Recreation Commission is required to submit an annual commission report. In addition to this report, the Parks and Recreation Commissionwillprovide a list of 2017goals to City Council. Discussion Staff is asking the Parks and Recreation Commission to go through the list of potential goals for 2017. It is also appropriateto add to this list for discussion at the meeting.The goal will be to have a set list of 2017goals approved by the Commission and to add those to the 2016Annual Report. The City Council adoptedtheMaplewood Strategic Plan for 2017 through 2019. The plan serves as the community’s roadmap and is used to prioritize initiatives, resources, goals, and department operations and projects. The strategic plan is a big-picture document directing efforts and resources toward a clearly defined vision. The Commission should review the strategic priorities outlined in the plan before finalizing goals for 2017: Recommendation Staff has the following recommendations: 1.Staff recommends further discussion and finalization of the Parks and Recreation Commission 2017goals. 2.Staff recommends review of the 2016 Parks and Recreation Commission Annual Report. Budget Impact None Attachments 1.Draft 2016Parks and Recreation Annual Report 2.2017Goals Brainstorming List 3.City Council Strategic Priorities F2, Attachment 1 MEMORANDUM TO:Melinda Coleman,City Manager FROM:Craig Brannon,Chair of the Parks and Recreation Commission DATE:XXXX, 2017 SUBJECT:2016 Parks and RecreationCommission Annual Report Introduction Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report for submittal to City Council. The following is a report of actions and activities of the Parks and Recreation Commission in 2016. 2016 Goals In 2016, the Commission’s main goal was to work with City Counciland staffon the implementation of the Parks System Master Plan. The Commission continued to workwith staff to develop an implementation strategy that met the goals that Maplewoodresidents setforthin the Plan. 2016 Accomplishments 1.Replacement of the playground at Vista Hills Park 2.Completionof a public art play environment and shelter at Joy Park 3.Design review and community process to replace the playgrounds at Goodrich and Gladstone 4.Installation of Fitness Pods around Wicklander Pond 5.Partnered with the County to install Tuj Lubcourts in Keller Regional Park 6.Completion of trail at Fish Creek 7.Successful first year of KID CITY Project Inaddition, the Parks and Recreation Commission weighed in on: 1.General open space updates 2.Maplewood Nature Center updates 3.Recreation programming updates 2016 Membership Review and Current Roster In 2016,Parks and Recreation Commission membership had some changes throughout the year. The number of commissioners has changed from nine to seven and our meeting time is now 6:00pm instead of 7:00pm. The current Parks and Recreation Commission Members are: Name AppointedTermsExpire Rick Brandon 11/14/20134/30/2019 Craig Brannon 1/1/19974/30/2017 F2, Attachment 1 Terri Mallet2/11/20134/30/2017 Dorothy Molstad 9/14/20154/30/2018 Kimii Porter 11/14/2016 4/30/2019 Russell Susag 8/10/20154/30/2018 Nikki Villavicencio10/14/20134/30/2017 2016 Review and Anticipated 2017 Goals Many improvements were made to our parks system in 2016. TheCommission feels thatthe progress madethrough the continuation of the playground replacement and maintenance plan, installation of the trail at Fish Creek, and the implementation of the KID CITY Projectall accomplish significant goals identified inthe Parks System Master Plan. In 2017the Parks and Recreation Commission has identified the following goals: (TO BE DETERMINED AT THE FEBRUARY PARKS AND RECREATION COMMISSION MEETING) Summary The Parks and Recreation Commission looks forward to serving the City of Maplewood in 2017 and providing the City Council with advice and guidance on allissues related to Parks and Recreation. Budget Impact None Recommendation Staff recommends the approval of the Parks and Recreation Commission’s2016 Annual Report. F2, Attachment 2 F2, Attachment 3 City Council Strategic Priorities 1.Financial Stability: Maintain a positive financial position by balancing revenues and expenditures for operations, debt management, and capital investments. Provide quality city services at a level that reflects community values and that are supported by available resources. 2.Coordinated Communication: Create a long-term vision that reflects our community identity and effectively communicates a consistent, broad-based message and brand through a variety of mediums. 3.Effective Governance: Creating a culture that is built on trust, conveys clearly identified goals and expectations, and is focused on the City’s long-range mission and vision. The City values progressive initiatives to enhance quality of life, create community inclusiveness, and is committed to being on the forefront of best practices. Organizational focus on being industry leaders in areas such as environmental, policing, EMS and staff development. 4.Targeted Redevelopment:Guide residential development by leveraging resources to expand the tax base but also create housing options that meets the diversity of the community. Promote commercial development through the green building code and innovation that supports business growth. 5.Operational Effectiveness:Valuing organizational efficiencies which are based on performance measurement and accountability.