HomeMy WebLinkAbout2016 11-14 City Council Workshop PacketPPLLEEAASSEE NNOOTTEE SSTTAARRTT TTIIMMEE
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Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials,
staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a
reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will
follow these principles:
Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak
for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public.
Be respectful of each other’s tim e keeping remarks brief, to the point and non-repetitive.
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, November 14, 2016
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Commissioner Interviews
2. Saint Paul Area Chamber of Commerc e Business Engagement Training
3. Review of 2017 Budget, Capital Improvement Plan and Financial Management Plan
F. ADJOURNMENT
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: November 8, 2016
SUBJECT: Commission & Board Interviews
Introduction
The City Council will be conducting interviews of three candidates for openings on the
Environmental & Natural Resources Commission and the Parks & Recreation Commission.
Currently there is one opening on the Environmental & Natural Resources Commission and
three openings on the Parks & Recreation Commission. The openings are due to resignations
and term expirations.
Budget Impact
None.
Recommendation
Staff recommends that the Council interview the candidates as indicated in the schedule below.
The suggested questions will be submitted under separate cover to the Council. During the
interview process, Council Members should fill out their ballots. Once the interviews have
concluded, Council Members should submit their ballots to staff. The ballots will be tallied and
the results and recommendations for appointment will be brought back to the City Council
during the following regular meeting.
Time Candidate Commission
5:00 pm Melissa Peck Environmental & Natural Resources Commission
Parks & Recreation Commission
5:10 pm Kimii Porter Parks & Recreation Commission
5:20 pm Ted Redmond Environmental & Natural Resources Commission
Attachment
1. Candidate Applications
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Michael Martin, AICP, Economic Development Coordinator
DATE: October 13, 2016
SUBJECT: Saint Paul Area Chamber of Commerce Business Engagement Training
Introduction
Earlier this summer, the city council and the housing and economic development commission
(HEDC) discussed the business engagement program and recommended working with the
Saint Paul Area Chamber of Commerce (SPACC) and White Bear Area Chamber of Commerce
(WBACC) on developing a business engagement program. The city recently authorized staff to
enter into an agreement with SPACC to be the lead on this project with the WBACC also
conducting at least five visits.
In developing the business engagement program, staff used the following principles as a guide
to what the program should include:
• Demonstrate to businesses that the community appreciates their presence
• Help existing businesses solve immediate problems
• Increase businesses' ability to compete in regional, national, and global markets
• Establish a strategic plan for economic development
• Build community capacity to sustain growth and development over the long term
These principles and the resulting program build off of the University of Minnesota Extension’s
course that was taken by staff members, council members and HEDC members. The
coursework focused on what to consider when building a program, how to implement the
program, who to involve, how to respond to concerns and how to sustain initiatives over time.
Discussion
Training
At the city council’s November 14, 2016 workshop, Matt Kramer, president of the SPACC, will
lead the council through a training to prepare the group to go out on the business visits. Over
the next year, the goal is to visit at least 25 businesses – as identified by SPACC – and at each
visit would be a member of the city council, HEDC, SPACC and city staff. This training session
is also an opportunity to gather feedback from the city council on what it wants out of this
process and will ensure the group’s goals are ingrained into the process. The HEDC will also be
invited to attend this workshop.
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SPACC’s Program Overview
Staff moved forward with the recommendation of the HEDC and the feedback gathered at the
July 18 city council workshop to develop a work plan and scope by partnering with the SPACC.
SPACC has experience in conducting engagement processes and have staff dedicated to
seeing this effort through. SPACC would serve as the lead and has provided an outline which is
attached to this report
SPACC and the city will conduct 25 total visits over the next year. At least five of those visits will
be conducted by WBACC in the north Maplewood area and SPACC will conduct the other 20
visits throughout the rest of Maplewood. SPACC will use Minnesota Department of Employment
and Economic Development’s data on employment and wages to identify companies
experiencing the highest growth and prioritize those for visits. In addition to leveraging localized
growth, the SPACC will use Greater MSP’s definition of “Key Industries” and include those
businesses. It is also known that certain companies and agencies are so important to the overall
health of Maplewood that annual visits will be established – these entities include 3M,
HealthEast, the school districts and Washington Prime Group (owner of Maplewood Mall).
At the conclusion of the visits, the SPACC will aggregate the data, to maintain anonymity of the
companies visited, and SPACC will provide analysis of the results to help guide potential policy
decisions by the city council to better foster an environment for business growth. As stated in
the Extension course, studies have shown that as much as 80 percent of new jobs created are
by existing businesses rather than by new businesses attracted to a community. Retaining and
facilitating the expansion of existing businesses is an important component of any city's plan for
economic development. With the increasing scarcity of resources at the local level, focusing on
the growth of existing businesses is more efficient than enticing a new business to move into a
community. It is expected this data will be presented at the 2017 community engagement
breakfast next October.
Recommendation
No action required.
Attachment
1. SPACC Business Engagement Training Presentation
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Maplewood Business Retention and Expansion Program UpdateNovember 14, 2016E2, Attachment 1
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Project TimelineOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptember20162017Engage City Council and CommissionsIdentify BusinessesRecruit BR&E Task ForceEngage and Train Task ForceBusiness VisitsAnalyze Survey ResultsPresent FindingsWE ARE HERE!October – Community Building Bkfst
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Recruiting Participants•How many people do we need?•Who should be included? –Council Members–City Staff–Housing and Economic Development Commission–Others?E2, Attachment 1
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Building the List•What companies are in Maplewood?•Focus on:–High wage/high growth–Legacy partners in the communityE2, Attachment 1
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Maplewood Business Community 2016•Total Businesses – employers–Source – Minnesota DEED Quarterly Census on Employment and Wages–Gale Business Database–Total Employment ‐ 2016–Total Employment – 2015•Less employers in 2016 than 2015. Was this 3M? Data anomaly? 2,10427,63432,380E2, Attachment 1
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BRE Phasing•Phase 1 – Customized strategic approach–Match community business data to U.S. Department of Labor analysis of fastest growing sectors–For example:2,104EmployersProjected High GrowthProjected Modest GrowthProjected Low GrowthVisit only as neededVisitPriority VisitE2, Attachment 1
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Match growth withwage rates andcommunity impact½ of all jobs pay within $10.38 ‐ $12.65/hr½ of all jobs pay within $19.82 ‐ $27.48/hr½ of all jobs pay within $23.34 ‐ $41.51/hr½ of all jobs pay within $14.55 ‐ $20.54/hr
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BRE Process•Companies identified•Visit scheduled (via SPACC)–Participants identified–Visit Accomplished•Conversational Approach – Focus on both positive and challenging attributes–Post Visit Survey e‐mailed•Standardized questions applicable to both general economic outlook and Maplewood specificE2, Attachment 1
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Refining the Survey•What should be removed or refined?•What should be added?–Questions specific to Maplewood:•Labor market?•Transportation?•OthersE2, Attachment 1
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Provide Follow‐up as Required•State and local assets that business may be unaware of–Example ––Waste Wise & Energy Smart•Respond to city or county specific concerns/opportunitiesE2, Attachment 1
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Final report completed•Summarize findings•Present at Community Engagement Business Breakfast•Create Process/Response for ongoing implementationE2, Attachment 1
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Contact InformationSaint Paul Area Chamber of Commerce401 North Robert Street, Suite 150Saint Paul, MN 55101(651) 223‐5000www.saintpaulchamber.comMatt KramerPresident(651) 265‐2771matt@saintpaulchamber.comE2, Attachment 1
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Ellen Paulseth, Finance Director
DATE: November 14, 2016
SUBJECT: Review of 2017 Budget, Capital Improvement Plan and Financial Management
Plan
Introduction
The City Council will be adopting the final budget and property tax levy on December
14, 2016. At this workshop we will be looking at the impact of these decisions in the
context of a ten-year financial management plan.
Background
In September of 2016, the City Council adopted a preliminary levy with a 5% increase
over the prior year. This is a summary of the proposed levy.
Additional funds were included in the levy to buy down existing deficit fund balances,
primarily the Ambulance Fund and the English/36 Project Fund. The additional funds
will also provide flexibility to manage known and unknown expenses as community
center operations are transitioned to the YMCA over the next few months. The
estimated city property tax increase associated with this levy is 3.28% on the median
value home.
Proposed $ Increase % Increase
Levy:2016 Levy 2017 Levy (Decrease) (Decrease)
General Fund 13,131,520 14,418,079 1,286,559 9.8%
Debt Service Funds 4,476,760 4,612,000 135,240 3.0%
Special Revenue Funds 200,000 205,000 5,000 2.5%
Capital Project Funds 727,660 335,000 (392,660) -54.0%
Enterprise Funds 810,000 800,000 (10,000) -1.2%
EDA Fund 89,270 89,270 - 0.0%
Market Value Debt 316,060 279,484 (36,576) -11.6%
Total City Levy 19,751,270 20,738,833 987,563 5.0%
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Budget Impact – Ten Year Financial Management Plan
The Ten-Year Financial Management Plan (FMP) incorporates current financial
information, projected economic assumptions and budget estimates for the future,
resulting in a ten-year projection of cash flows and property tax impacts. The summary
page of the FMP is included in your workshop materials, along with a copy of
assumptions made by staff. Graphical results are shown below.
The tax rate is projected to decrease slightly over the five-year period and substantially
over the ten-year period. However, please take note that additional debt related to CIP
improvements are not reflected after 2021 and are, therefore, not included in this
scenario. We will be adding the ten-year CIP to the outlook through the course of the
next year. Our assumptions for new growth in the tax base and economic inflation are
very conservative. These projections should be viewed as a best estimate using
information that is currently available. The projections are revised as new information
becomes available.
In this scenario, the General Fund operating levy increases by approximately 3% per
year after 2017. The plan also assumes that the City will be bonding for the $1,500,000
in improvements for the Maplewood Community Center. Since the City is levying
$500,000 for taxes payable in 2017, the Council will have some flexibility with those
dollars. They can be utilized to reduce the bonds or set aside for future improvements.
Likewise, the agreement with the YMCA allows for flexibility with regard to funding the
capital improvements. The Council may choose to continue the $500,000 levy for the
three-year period, rather than bonding.
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Because homes will continue to increase in value, property taxes are expected to rise
even as the tax rate decreases. Using the stated assumptions, city property taxes are
projected to increase at an AVERAGE rate of 2.16% during the ten-year period from
2018-2027. Please remember that capital improvements have not yet been
programmed in for the years 2022-2027.
Capital Improvement Plan
The proposed five-year CIP is included in your workshop materials. Changes that have
been made since the preliminary version include eliminating $1M in park reinvestment
in both of years 2018 and 2020. These improvements can be restored at the Council’s
request. The changes were made in attempt to minimize the amount of new debt the
City is taking on for the next few years. Other changes primarily involved the timing of
projects. Estimated outstanding debt for the CIP period is as follows:
DEBT TRANSACTIONS
CURRENT YEAR AND NEXT FIVE YEARS
New Less
Debt Debt Debt Escrow Net Debt
Year Issued Paid Outstanding Funds Outstanding
2015 Balance Forward 70,269,631 - 70,269,631
2016 9,540,000 (11,186,091) 68,623,540 (6,035,000) 62,588,540
2017 4,265,000 (10,167,820) 62,720,720 (3,545,000) 59,175,720
2018 8,843,000 (11,234,230) 60,329,490 - 60,329,490
2019 8,230,000 (7,751,290) 60,808,200 - 60,808,200
2020 5,265,000 (7,238,030) 58,835,170 - 58,835,170
2021 4,589,000 (7,339,350) 56,084,820 - 56,084,820
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Net Direct Debt per capita will be reduced from $1,575 to $1,316 with this CIP.
The City will meet its goal of an “Adequate” net direct rating from S&P by 2023. Potential
new debt related to CIP items in 2022-2028 is not reflected here.
164.4%164.3%
162.4%154.0%143.9%
128.4%
114.1%
102.2%93.3%85.2%79.0%73.6%
‐
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Ratio of Governmental Funds Net Direct Debt to
Total Revenue with New CIP Debt
Net Direct Outstanding Debt Estimated Total Gov't Funds Revenue
Weak
Adequate
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The 2017 Budget and 2017-2021 CIP reflect the City Council’s overall desire to lower
the amount of outstanding debt. Park reinvestment projects were reduced by $2M in
this CIP period. Interfund administrative fees have been reduced or eliminated and will
not be financed with debt. The next step is to find alternative financing for internal
engineering fees. This will reduce the amount of project related debt. Along with rapid
amortization of existing debt, the amount of outstanding debt will be reduced from the
existing amount of $70,269,631 to $56,084,820. After taking the refunding escrows into
consideration, there will be a $4.6M reduction in outstanding debt over the period.
Recommendation
We recommend adoption of the 2017-2021 CIP, as presented, in December with the
final budget and tax levy as proposed in September. We also recommend an increase
in the environmental utility fee, presented at the regular council meeting tonight.
We also highly recommend a study of the gas and electric franchise fee revenue. An
increase in these fees will have a direct impact on the amount of debt necessary to fund
projects.
Attachments
CIP document
FMP documents ZLOOEHGLVWULEXWHGDWPHHWLQJ
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City of Maplewood
Ramsey County, Minnesota
2017 – 2021 Capital Improvement Plan
Adopted December 12, 2016
Prepared by the Department of Finance
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TABLE OF CONTENTS
Page
SECTION I – INTRODUCTION
Principal City Officials ............................................................................................... 1
City Manager's Letter of Transmittal ......................................................................... 2
CIP Public Improvement Project Authorization Schedule .......................................... 6
Capital Improvement Financing ................................................................................. 9
Population and Housing Statistics ........................................................................... 13
Undeveloped Land Map .......................................................................................... 14
Maplewood Neighborhoods ..................................................................................... 15
SECTION II – CAPITAL IMPROVEMENT PLAN
Highlights of the Capital Improvement Plan ........................................................... 16
Five-Year Capital Improvement Plan Summary ...................................................... 19
Categories of Expenditures ................................................................................ 19
Timing of Projects and Expenditures .................................................................. 20
Funding Sources ............................................................................................... 21
Tax Impact .............................................................................................................. 22
Debt Analysis .......................................................................................................... 23
Impact on Operating Budget ................................................................................... 27
Utility Funds Analysis .............................................................................................. 28
Projects by Year ...................................................................................................... 30
Projects by Department ........................................................................................... 33
Projects by Category ............................................................................................... 36
Projects by Funding Source .................................................................................... 39
SECTION III – PROJECT DETAILS
Ambulance
Ambulance Replacement FD09.020 .................................................................. 44
Ambulance Replacement FD17.010 ................................................................... 45
EMS Heart Monitors Replacement FD17.030 .................................................... 46
Building Maintenance
Municipal Facility Upgrades MT16.01 ................................................................... 47
Park Maintenance Building Updates MT17.01 ..................................................... 48
Emergency Lighting and Exit Signs MT17.02 ....................................................... 49
Nature Center Facility Updates MT17.03 ............................................................. 50
City Hall Facility Updates MT17.04 ...................................................................... 51
1902 Building Mechanical Updates MT17.05 ....................................................... 52
1902 Building Roof MT17.06 ................................................................................ 53
Community Development
Housing Replacement Program CD02.01 ............................................................ 54
Commercial Property Redevelopment CD09.01 .................................................. 55
Gladstone Area Redevelopment CD15.01 ........................................................... 56
Fire Department
Fire Truck Replacement FD03-020 ...................................................................... 57
Fire Station #3 Rehabilitation FD10.011 ............................................................... 58
Fire Station #2 Rehabilitation FD10.012 ............................................................... 59
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TABLE OF CONTENTS
Page
SECTION III – PROJECT DETAILS (continued)
Police and Fire 800 MHz Radio Replacement FD15.010 ..................................... 60
Rehab/Air Truck Replacement FD16.010 ............................................................. 61
Fire Truck Replacement FD17.020....................................................................... 62
Information Technology
Election Equipment IT12.010 ............................................................................... 63
Eden System Replacement IT15.020 ................................................................... 64
Laserfiche Update IT15.030 ................................................................................. 65
Server Storage IT16.010 ...................................................................................... 66
Council Chambers Remodel IT17.010 ................................................................. 67
Parks and Recreation
Park Upgrades PM07.010 .................................................................................... 68
Gladstone Savanna Improvements PM08.050 ..................................................... 69
Open Space Improvements PM08.060................................................................. 70
Veteran’s Memorial Park PM11.020 ..................................................................... 71
Harvest Park PM14.020 ....................................................................................... 72
Emerald Ash Borer Removal and Planting PM15.020 .......................................... 73
Wakefield Park PM15.430 .................................................................................... 74
Park Maintenance and Reinvestment PM16.001 ................................................. 75
Maplewood Nature Center Master Plan PM16.003 .............................................. 76
Maplewood Nature Center Land Acquisition PM16.004 ....................................... 77
Fish Creek Open Space PM16.005 ...................................................................... 78
MCC Building Improvements PM17.02 ................................................................. 79
Police Department
Police Department Body/Squad Video/EW Systems PD14.040 ........................... 80
Squad Replacement PD15.010 ............................................................................ 81
Records Management System PD15.020 ............................................................ 82
Regional Police Firearms Training Range PD15.060 ........................................... 83
Public Works Department
Lift Station Upgrade Program PW03.21 ............................................................... 84
Two 12,000 lb. Capacity Trailers PW06.01 .......................................................... 85
Three-Wheel Truckster PW06.06 ......................................................................... 86
One-Ton Truck PW07.03 ...................................................................................... 87
One-Half-Ton Pickup PW12.04 ............................................................................ 88
Single-Axle Plow Truck PW13.03 ......................................................................... 89
Street Sweeper PW13.04 ..................................................................................... 90
Pond Cleanout/Dredging Projects PW14.01 ......................................................... 91
Single-Axle Plow Truck PW15.01 ......................................................................... 92
Water Tanker PW15.02 ........................................................................................ 93
One-Half-Ton Truck PW15.03 .............................................................................. 94
Wood Chipper PW15.05 ....................................................................................... 95
Two One-Half-Ton Pickup Trucks PW16.01 ......................................................... 96
Street Sweeper PW16.02 ..................................................................................... 97
ToolCat Work Machine PW16.03 ......................................................................... 98
Asphalt Hot Box PW16.04 .................................................................................... 99
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TABLE OF CONTENTS
Page
SECTION III – PROJECT DETAILS (continued)
Three Tilt-Deck Trailers PW16.05 ...................................................................... 100
Tractor/Utility Machine PW17.01 ........................................................................ 101
16’ Park Mower PW17.02 ................................................................................... 102
One-and-One-Half-Ton Utility Truck PW17.03 ................................................... 103
Single-Axle Plow Truck PW17.04 ....................................................................... 104
Asphalt Paver PW17.05 ..................................................................................... 105
Street Construction
Farrell/Ferndale Area Street Improvements PW09.08 ....................................... 106
Dennis McClelland Area Street Improvements PW09.10 ................................... 107
Sterling Street Bridge Replacement PW12.02 .................................................... 108
White Bear Ave/I-694 Interchange Project PW15.08 .......................................... 109
Ferndale/Ivy Area Street Improvements PW15.11 ............................................. 110
Rice Street PW16.06 .......................................................................................... 111
Hillwood/Crestview Area Pavement PW16.09 .................................................... 112
Mailand/Crestview Forest Area Pavement PW16.10 .......................................... 113
Schaller Area Pavement PW16.11 ..................................................................... 114
Londin/Highpoint Area Pavement PW16.12 ....................................................... 115
Pond/Dorland Area Street Improvements PW16.13 ........................................... 116
Southcrest/Ferndale Area Pavement PW17.06 .................................................. 117
Gladstone Improvements Phase III PW17.07 ..................................................... 118
East Shore Drive Area Street Improvements PW17.08 ...................................... 119
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SECTION I
INTRODUCTION
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CITY OF MAPLEWOOD, MINNESOTA
PRINCIPAL CITY OFFICIALS
NOVEMBER 2016
CITY COUNCIL
NORA SLAWIK, MAYOR
Term Expires 12-31-2017
KATHLEEN JUENEMANN, COUNCILMEMBER MARYLEE ABRAMS, COUNCILMEMBER
Term Expires 12-31-2017 Term Expires 12-31-2017
BRYAN SMITH, COUNCILMEMBER TOU XIONG, COUNCILMEMBER
Term Expires 01-04-2020 Term Expires 01-04-2020
CITY MANAGERIAL STAFF
Officer Position Date Appointed
Melinda Coleman City Manager February 6, 2015
Mike Funk Assistant City Manager/HR Director February 23, 2015
DuWayne Konewko Director of Environmental & Economic
Development
May 2, 2016
Ellen Paulseth Finance Director May 2, 2016
DuWayne Konewko Director of Parks & Recreation
January 1, 2011
Mychal Fowlds Director of Information Technology February 6, 2006
Karen Haag Director of Citizen Services August 5, 1996
Steve Lukin Fire Chief March 17, 2000
Michael Thompson Director of Public Works June 4, 2012
Paul Schnell Police Chief July 29, 2013
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December 12, 2016
Honorable Mayor and Council Members:
Introduction
The 2017 – 2021 Proposed Capital Improvement Plan (CIP) for the City of Maplewood is
submitted herewith. The City Manager, department heads and staff members have worked
diligently to produce a document that is practical, substantive and insightful.
Capital Improvement Plan Goals
Acknowledge and Communicate Public Infrastructure Priorities and Dynamics;
Ensure Appropriate Responses to Changing Infrastructure Needs and Demands;
Develop a Financial Assessment of Capital Resources Available to Meet Future
Capital Project Planning Needs;
Institute a Strategic Vision Predicated on Maintaining High Quality Infrastructure
Capable of Meeting the Needs of Our Citizens for Today and Tomorrow.
The purpose of the City’s CIP is to identify, prioritize and address community needs through
careful long-term capital planning and balanced public investment in supporting physical
infrastructure. To ensure that this commitment is both meaningful and achievable,
appropriate capital improvement factors were given significant consideration in developing a
CIP that addresses community priorities over the next five (5) years. The CIP will also
provide a planning foundation for future needs assessments to ensure the City is
appropriately responding to the critical infrastructure needs necessary for sustainable future
growth. The CIP represents a beginning in terms of producing a comprehensive planning
response to address changing capital needs by developing a project schedule that will lead to
timely and cost-effective project completions.
Discussion
The 2017 – 2021 CIP has been prepared as a strategic planning tool to assist the City
Council in identifying proposed capital improvement projects over the next five years. With
the inclusion of preliminary financing sources, and appropriate background information citing
needs and projected cost estimates, this document will provide the Council with the
information to begin the process for planning improvements that meet the City’s physical
infrastructure needs. Consequently, the CIP serves as a flexible guide to properly identify the
critical components of the City’s infrastructure, yet maintain flexibility in determining project
timeframes, project scope and possible funding sources. The 2017-2021 CIP continues the
emphasis of judiciously managing the City’s limited resources by prudently planning for
known and/or anticipated future capital expenditures.
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Capital Improvement Plan Message, continued
A critical step in the plan adoption process is the collaborative nature of plan review that
involves the leadership of the City Council, the input of appointed commissions and staff, and
comment from the community. Consequently, the strategic value of this plan lies in the
acknowledgement of future needs by the governing body and the effective communication of
those needs to the general public during project development stages. Likewise, the
availability and preliminary designation of fiscal resources to serve both current and future
needs is critical to the achievement of plan outcomes that meet with Council approval. For
major infrastructure improvements, feasibility studies are performed and affected
constituencies are notified to formally disseminate and receive public feedback on proposed
project plans. This process culminates with the City Council considering all relevant
information and making a final decision on the proposed capital improvements.
The public process that supports the advancement of these projects from inception to
completion is engendered in the CIP project development and authorization schedule.
Formalizing the steps in the CIP project advancement process serves a number of purposes
and ensures that the Council and public are kept informed regarding project purposes and
desired outcomes, estimated project costs, funding sources, progress and final status. It
should be emphasized that projects will require approval in various stages of project
development by the City Council in accordance with approved policies.
The objectives of the 2017 – 2021 CIP are to present a comprehensive capital improvement
program that communicates efforts:
To ensure that community priorities are reflected in the capital investment plans of
each City department;
To provide a consolidated financial picture of anticipated expenditures and outline
recommended funding strategies to underwrite anticipated capital improvements;
To document and communicate capital improvement processes for City projects that
will ensure consistency, an appreciation of the costs and benefits of proposed capital
investments, and raise the level of public understanding regarding the City’s public
improvement processes;
To provide information on the fiscal impacts of capital investment plans on total City
finances; and
To effectively plan for public improvements that support community needs in the areas
of private development infrastructure, transportation, public safety, parks and
recreation, utilities, and commercial/industrial growth through fiscally responsible
economic development initiatives.
Accordingly, this document attempts to recognize known or perceived capital improvement
needs, but as with any plan recognizes that social, economic and political considerations will
by necessity determine final project outcomes. The major categories of expenditures that are
identified within the CIP include, but are not limited to: 1) Public Facilities; 2) Street and
Utility Construction; Maintenance and Reconstruction; 3) Construction, Maintenance and
Upgrades of Parks, Playgrounds and Trails; 4) Private Development Infrastructure and
Redevelopment; and ) Capital Equipment and Vehicles.
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Capital Improvement Plan Message, continued
The City Council, consequently, accepts this document with the provision that capital
improvement planning is subject to the dynamics of community growth and political
leadership and acknowledges that other unanticipated needs may take precedence over
planned projects.
Projects
Major projects in the 2017 – 2021 CIP include:
Equipment & Facilities
Facility Maintenance and Upgrades
Fire Station Rehabilitation
Fire Truck Replacements
Ambulance Replacement
Fleet Replacements
Technology Upgrades
Police Body Cameras and Video Storage
Police Records Management System
Election Equipment
Lift Station Upgrades
Regional Police Firearms Training Range
Street Improvements
Farrell/Ferndale Area Street Improvements
Dennis/McClelland Area Street Improvements
Ferndale/Ivy Area Street Improvements
Pond/Dorland Area Street Improvements
East Shore Drive Area Street Improvements
Hillwood Crestview Area Pavement
Mailand/Crestview Forest Area Pavement
Schaller Area Pavement
Londin/Highpoint Area Pavement
Southcrest/Ferndale Area Pavement
Sterling Street Bridge Replacement
Rice Street Project (County is lead agency)
White Bear Ave/I694 Interchange Project (County is lead agency)
Parks
Nature Center Upgrades
Master Plan Park Maintenance
Community Center Improvements
Open Space Improvements
Park Improvements
Emerald Ash Borer Removal and Planting
Economic Development
Gladstone Area Redevelopment
Commercial Property Redevelopment
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Capital Improvement Plan Message, continued
Recommendation
The 2017 – 2021 CIP is the product of collaborative planning efforts by City staff and City
consultants, City commissions, and the City Council. Projects have been introduced based
on anticipated future growth trends articulated in the City’s Comprehensive Plan and
engineered improvements in the established areas of the community, and capital deficiencies
or infrastructure issues brought to the City’s attention through a variety of sources.
Capital expenditures identified within the CIP are the best estimates available, and once the
CIP is adopted, will be reviewed and confirmed through individual feasibility reports. We are
appreciative of the commitment, good judgement and expertise that each department has
contributed to the capital improvement planning process. We recommend adoption of the
2017 – 2021 Capital Improvement Plan to ensure that the City’s infrastructure, facility and
equipment needs will be met.
Melinda Coleman
City Manager
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CIP Public Improvement Project Authorization Schedule
The following process is a guideline for authorizing public improvement projects. The
process is controlled by Minnesota statutes and community factors. It is, therefore,
subject to change. It should be viewed as a guide to assist the City Council and public in
understanding the public improvement process used by City staff. City Council action will
facilitate each step in the process. As a result, the process time frame is a significant
factor affecting the ability of City staff to properly manage and complete approved Council
ordered projects within budget and in a timely manner.
1. Council approval of annual CIP projects and City Council resolution
ordering preparation of feasibility study will authorize the following:
a. Staff and/or consultant preparation of project feasibility studies;
b. Staff preparation of detailed financial review of estimated project costs and
funding sources;
c. Neighborhood meeting may be held prior to feasibility study, subject to need
and type of project.
Time Frame: June – July
2. Presentation of feasibility study:
a. Feasibility study components:
i. Review of project scope, preliminary engineering design elements
and construction costs;
ii. Estimated total project costs, including engineering, administrative,
legal and fiscal expenses;
iii. Project financial plan/fiscal implications;
iv. Preliminary assessment roll, if any, for the public hearing.
b. City Council will consider acceptance of feasibility study, and adopt a
resolution “Accepting Feasibility Study and Setting Date of Public Hearing
on the Project.” Adoption of the resolution initiates the following:
i. Notices are mailed to affected residents, per statutory requirements,
no less than ten days before public hearing;
ii. Public hearing notice is published. Two publications, one week
apart, with the second publication no less than three days before the
hearing.
iii. Staff and/or consultants prepare project plans and specifications.
Time Frame: September – November
3. Neighborhood meeting:
a. City staff will hold neighborhood project meetings, when appropriate, to
review and present project feasibility studies, answer questions and meet
with affected property owners. These meetings will include a question and
answer component designed specifically to bring awareness to the property
owner, obtain citizen input and produce an understanding of the purpose
behind the proposed public improvement.
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Capital Improvement Plan Project Authorization Schedule, continued
Time Frame: Following the City Council approval to prepare the feasibility
study, but prior to the public hearing.
4. City Council holds a public hearing, when appropriate, for the following
purposes:
a. Presentation of project;
b. Presentation of preliminary special assessment rolls and financing
implications;
c. To hear affected resident input;
d. City Council determines whether to order the public improvement.
e. A City Council resolution is drafted “Ordering the Project and Authorizing
Preparation of Plans and Specifications.” The City Council may order the
improvement after the public hearing is closed or at a subsequent Council
meeting within 6 months of the public hearing date. By statutory
requirement, the City Council resolution ordering the project must be
approved on a 4/5 Council vote if it is a project with special assessments.
If the City Council rejects the project as presented, a Council vote should
determine the final status of the project.
Time Frame: November – January
5. Plans and specifications are presented to City Council for approval:
a. A City Council resolution is drafted authorizing the following:
i. Accepting and approving project plans and specifications;
ii. Authorizing the advertisement for project bids. Bids are developed
and an invitation to bid is processed. Bid opening date is no less
than 3 weeks after publication;
iii. Authorizing the preparation of assessment roll;
iv. Authorizing staff to pursue an appropriate funding mechanism to
underwrite project costs.
Time Frame: February – March
6. Assessment roll presented to City Council for approval:
a. A City Council resolution is drafted authorizing the following:
i. Approval of the preliminary assessment roll;
ii. Ordering assessment hearing.
Time Frame: February – March
7. City Council acceptance of project bids, award of contracts, and assessment
public hearing:
a. Affected property owners are officially notified, per Minnesota Statutes, no
less than two weeks prior to special assessment hearing;
b. Public notice is published no less than two weeks prior to the special
assessment hearing, per Minnesota Statutes;
c. Staff presents the assessment roll and City Council approves the final
assessment roll.
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Capital Improvement Plan Project Authorization Schedule, continued
d. All assessment appeals and requested deferrals received prior to the close
of the assessment public hearing will be reviewed by staff and brought back
to Council with recommendations at a subsequent meeting;
e. A City Council resolution is drafted “Accepting Project Bids and Awarding
Contracts,”
f. Project and construction work begins.
Time Frame: March – May
8. City Council considers assessment appeals and requested deferrals and
approval of revised assessment roll:
a. Council consideration of assessment appeals and requested deferrals filed
prior to close of the assessment public hearing;
b. A City Council resolution “Adopting Revised Special Assessment Roll” is
considered and adopted;
c. All actions meet Minnesota Statutes Chapter 429 legal requirements.
Time Frame: March – May
9. Project completion is demonstrated by:
a. Council acceptance of the project;
b. Final presentation and review of project costs vs. project budget.
Time Frame: Upon completion of the project
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Capital Improvement Financing
Introduction:
Implementing capital improvements requires the utilization of sound, economical
financing methods. The City of Maplewood has several financing mechanisms available,
ranging from cash reserves to special-purpose funds to borrowing through the issuance
of municipal bonds. The financing plan for each improvement is based on the policies of
the jurisdictions participating in the project and legal requirements. The final selection
and scheduling of proposed capital improvements is based on the ability of the City to
secure an appropriate financing plan.
The total cost for each project includes construction costs, administrative costs and
interest. Several funding sources may be used for a given project. The financial viability
of each of the projects in the 2017 – 2021 CIP was analyzed against the following
available financing mechanisms:
Bonds and Notes:
Capital Equipment Notes – these notes are backed by the full faith and credit of
the City and are subject to the City’s legal debt limitation. The notes can be used
to purchase public safety equipment, ambulance and other medical equipment,
road construction and maintenance equipment, and other capital equipment
having an expected useful life at least as long as the term of the notes. The notes
usually mature in five years, but can be issued for terms of up to ten years.
Capital Improvement Bonds – these General Obligation bonds are backed by
the full faith and credit of the City and are subject to the City’s debt limit. They are
issued to finance infrastructure and facility improvement projects in the City’s
Capital Improvement Plan. Due to a statutory requirement, the bonds must be
approved by a three-fifths vote of the City Council. The statute also limits the total
amount of principal and interest due in any year on all CIP bonds issued by the
City to not exceed .16% of the estimated market value of all property in the City.
CIP bonds are also subject to a reverse referendum requirement.
General Obligation Bonds – These bonds are backed by the full faith and credit
of the City and are all, or partly, supported by tax levies. Bonds that are more than
80% supported by tax levies require voter approval prior to issuance.
General Obligation Improvement Bonds – these bonds are similar to General
Obligation Bonds except they do not require voter approval for issuance because
the bonds include only the portion of the public improvement project that is not
assessed to property owners. At least 20% of the project cost must be assessed
to issue these bonds.
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Capital Improvement Financing, continued
Municipal State Aid Bonds - these bonds are issued to finance improvements to
municipal state-aid streets. Under state law, future allotments of state street aid
are pledged to pay the principal and interest on the bonds. The bonds are also
backed by the full faith and credit of the city.
Special Assessment Bonds - these bonds, backed by the full faith and credit of
the City, are payable from special assessment charges made to property owners
who benefit from public improvements. Under state law, special assessment bonds
can be issued without voter approval provided that at least 20% of the
improvement cost has been assessed.
Tax Abatement Bonds – these bonds can be issued to finance public
infrastructure, public facilities including parks and recreational facilities, as well as
development and redevelopment projects. The benefited project or infrastructure
does not need to be on or adjacent to the parcel for which taxes are being abated.
The maximum principal amount of tax abatement bonds may not exceed the
estimated sum of the abatements for the property for the years authorized. These
bonds are excluded from the calculation of the net debt limit.
Tax Increment Bonds – these bonds can be issued for housing, economic
development, construction of public facilities or infrastructure and redevelopment
of blighted areas. The bonds can be revenue bonds or general obligation and are
not subject to referendum approval. The bonds are not subject to the City’s legal
debt limitation.
City Funds:
Ambulance Service Fund –this fund accounts for customer service charges that
are used to finance emergency medical services.
Capital Improvement Projects Fund – this fund was established to finance major
capital outlay expenditures, through a property tax levy, that cannot be easily
financed by alternative revenue sources. It is referred to as the CIP Fund.
Economic Development Authority Fund – this fund was established to finance
activities of the Maplewood Area Economic Development Authority.
Environmental Utility Fund – this fund was established to finance maintenance
and improvements to the storm water utility system. Revenues for the fund are
generated by a utility charge for surface water runoff.
Fire Truck Replacement Fund – this fund was established to finance purchases
of fire apparatus. Property taxes are levied annually to fund the purchases.
Fleet Management Fund – this fund accounts for operating expenses of public
works vehicles and major equipment. These operating expenses, including
depreciation, are used as a basis to establish rental rates for departments using
the vehicles. These procedures result in a cash reserve for capital replacement.
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Capital Improvement Financing, continued
General Building Replacement Fund – this fund was established to provide a
funding mechanism for the replacement and/or rehabilitation of City buildings.
Property taxes are levied annually for this fund.
General Fund – this fund accounts for all financial resources except those
required to be accounted for in another fund. The fund accounts for the majority of
the City’s operating budget.
Information Technology Fund – accounts for the maintenance, repair, and
operation of the city’s computer hardware and software.
North St. Paul WAC Fund - this fund accounts for revenue from water connection
charges and a water surcharge that is paid by the owners of property that receive
water from the City of North St. Paul. These revenues are used to finance water
system costs that cannot be assessed.
Park Development Fund – this fund accounts for the receipt and disbursement of
park availability charges PAC. These charges are levied against all new buildings
constructed and are paid when the building permit is issued. PAC revenues on
residential buildings can only be spent on park developments within the same
neighborhood. Commercial PAC revenues can be spent on any park development.
Police Department Squad/Equipment Replacement Fund – this fund is being
established to finance squad and major equipment expenditures related to the
Police Department. Property taxes are levied annually for this fund.
Police Services Fund – this fund accounts for money that is legally restricted for
police services. Most of the revenues are from the sale of forfeited property.
Redevelopment Fund – this fund accounts for activities related to redevelopment
and housing rehabilitation and replacement.
Sewer Fund – this fund accounts for customer sanitary sewer service charges that
are used to finance the sanitary sewer system operating expenses.
St. Paul Water Fund – this fund accounts for charges collected by the St. Paul
Regional Water Services on behalf of the City of Maplewood.
St. Paul Water Availability Charge Fund – this fund accounts for revenue from
water connection charges and a water surcharge that is paid by the owners of
property that receive water from St. Paul Regional Water Services. These
revenues are used to finance water system costs that cannot be assessed.
Street Light Utility Fund – this fund accounts for franchise taxes established
through a franchise agreement with electricity providers. Customers pay a tax with
their electric bills, which is provided to the City for the use on street light, power
system and traffic control systems.
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Capital Improvement Financing, continued
Street User Revitalization Fund – this fund accounts for franchise taxes
established through a franchise agreement with gas providers. Customers pay a
tax with their gas bills, which is provided to the City. The City uses the fees to fund
street projects.
Tree Preservation Fund – developers who are unable to comply with city
policies on tree preservation may be allowed to deposit funds for furtherance of
city tree goals in other parts of the city.
Other Agencies:
Little Canada – When roads on the border between Maplewood and Little Canada
are improved, the two governments jointly finance the cost of the improvement.
MnDOT – a portion of public works improvement costs on State-Aid roads are paid
by the Minnesota Department of Transportation.
North St. Paul – when roads on the border between Maplewood and North St.
Paul are improved, the two governments jointly finance the cost of the
improvement.
Oakdale – when roads on the border between Maplewood and Oakdale are
improved, the two governments jointly finance the cost of the improvement.
Ramsey County – when county roads within the city are improved, the cost of the
improvements is jointly financed by the two governments.
RWMWD – a portion of public works improvement costs that are paid by the
Ramsey Washington Metro Watershed District.
State Aid – refers to money received from the state for street construction projects.
State aid allotments for street construction are based on two factors: population
and fiscal need. Fiscal need is determined by the estimated costs of construction
and maintenance of the city’s state aid streets over 25 years.
Other Sources of Revenue:
Sale of Property – the portion of the costs of a project or improvement that are
paid for with the proceeds of the sale of other City assets.
Grants – Grants and contributions are occasionally received from other sources,
usually state or federal agencies. The City Council approves the receipt of grants
and contributions.
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Maplewood Population and Housing Statistics
Sources: Metropolitan Council and Maplewood Staff
ESTIMATED POPULATION NEW OCCUPIED
YEAR POPULATION GAIN (LOSS) DWELLING UNITS HOUSEHOLD UNITS
2008 36,717 54 41 14,890
2009 37,755 1,038 20 15,094
2010 38,018 263 16 14,882
2011 38,374 356 16 15,033
2012 39,065 691 20 15,168
2013 38,950 (115)23 15,289
2014 39,054 104 25 15,243
2015 39,742 688 82 15,325
2016 40,234 492 335 15,660
2017 40,726 492 335 15,995
2018 41,218 492 335 16,330
2019 41,710 492 335 16,665
2020 42,200 490 335 17,000
2021 42,675 475 330 17,330
39,065 38,950 39,054
39,742
40,234
40,726
41,218
41,710
42,200
42,675
36,000
37,000
38,000
39,000
40,000
41,000
42,000
43,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Maplewood Ten-Year Population Forecast
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Undeveloped Landin Maplewood
Commercial Property
Residential Property
Mixed Use Property
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SECTION II
CAPITAL IMPROVEMENT PLAN
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Highlights of the Capital Improvement Plan
Maplewood’s Capital Improvement Plan for 2017 - 2021 contains a total of $66,769,620
in improvements, rehabilitation, and equipment. Many items are routine in nature and
others represent significant investments in the community. These betterments are
designed to enhance the quality of life and well-being of Maplewood residents.
Major highlights of the 2017 – 2021 CIP are as follows:
Pond/Dorland Area Improvements - $2,320,000
The Pond/Dorland Area streets will be fully reconstructed in
2017, including replacement of road pavement, installation of
concrete curb and gutter, expansion of storm water facilities,
sanitary sewer and water main repairs, storm water quality
improvements, and pedestrian improvements. The streets in the
north portion have a PCI rating of 23. The southern portion,
which consists of Boxwood Avenue, Dorland Road, Overlook
Circle and Heights Avenue has a PCI rating of 41. The project
area has 1.12 miles of street, with an average PCI rating of
34/100.
Farrell/Ferndale Area Street Improvements - $7,590,000
The Farrell/Ferndale Area streets, located east of 3M and south
of Minnehaha Avenue, will be fully reconstructed in 2018. The
project will include the replacement of the road pavement,
installation of concrete curb and gutter, expansion of storm water
facilities, sanitary sewer and water main repairs, and pedestrian
improvements. The following streets are included in the project:
Margaret Ave, 5th Ave, Fremont Ave, Farrell St, Ferndale St,
Conway Service Dr, Mayhill Rd and 7th St. The project includes
2.0 miles of street, with an average PCI rating of 30/100.
Ferndale/Ivy Area Street Improvements - $3,580,000
The Ferndale/Ivy Area streets, located north of Maryland
Avenue and west of Century Avenue will be fully
reconstructed in 2019 including the replacement of the road
pavement, installation of concrete curb and gutter, expansion
of storm water facilities, sanitary sewer and water main
repairs, and pedestrian improvements. Streets in the project
area include Dennis Street, Farrell Street, Ferndale Street,
Hawthorne Avenue, Ivy Avenue and Mayhill Road. A regional
drainage/hydraulic study will be completed prior to the
feasibility study in 2017. Identified flood remediation work will be incorporated into the
street improvement project. The project includes a total of 1.2 miles of street, with an
average PCI rating of 43/100.
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Capital Improvement Plan Highlights, continued
Dennis/McClelland Area Street Improvements - $7,060,000
The Dennis/McClelland Area streets will be fully
reconstructed in 2020, including replacement of road
pavement, installation of curb and gutter, expansion of
storm water facilities, sanitary sewer and water main
repairs, and pedestrian improvements. The following
streets are included in the project: Sterling St, James
Drive, McClelland St, Ferndale St, Dennis Ln, O'Day St,
Mayer Ln, Farrell St, and Mayhill Rd. Storm water
treatment methods will be studied in 2018 for the area
near Battle Creek. The project includes 2.1 miles of
streets, with an average PCI rating of 31/100.
East Shore Drive Area Street Improvements - $4,820,000
The East Shore Drive Area streets, lying north of Lake
Phalen are proposed to be fully reconstructed in 2021. The
project will include the replacement of the road pavement,
installation of concrete curb and gutter, expansion of storm
water facilities, sanitary sewer repairs, water main repairs
and pedestrian improvements. The following streets are
included in the project area: Adele Street, Gordon Avenue,
Ripley Avenue, Sophia Avenue, Walter Street, Fenton
Avenue, and Phalen Place. This project has 2.05 miles of
street, with an average PCI rating of 39/100.
Gladstone Area Redevelopment - $4,750,000
Specific properties in the Gladstone area will be identified for redevelopment, contingent
on available funding. The City may facilitate the acquisition and redevelopment of the
properties in accordance with the approved Gladstone Master Plan and the City's
Comprehensive Plan. Street, landscape and roadway improvements have been
completed and plans are underway for public improvements beginning in 2020.
Gladstone Improvements Phase III - $3,400,000
The third phase of Gladstone
includes the section of Frost
Avenue between English Street
and White Bear Avenue. The
project includes new pavement
storm water initiatives and
pedestrian improvements. The
Wakefield Lake drainage area
is an impaired water body and
a top priority of the Watershed
District. The timing of this
project depends on available grants and partnership opportunities. The project includes
1.0 miles of street, with an average PCI rating of 50/100.
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Capital Improvement Plan Highlights, continued
Park Maintenance and Reinvestment - $3,000,000
The City of Maplewood adopted a Parks System Master Plan, giving specific priorities to
improvements in the parks system. As part of this process, $7,000,000 in maintenance
and improvements were identified as high priority and essential to the future health of the
parks system. These improvements will help fulfill the community’s goals of "Take Care
of What We Have". The projects included in this CIP are: Wakefield Building
Replacement, Meeting Rooms and Parking (2017); Sherwood Park Replacement,
Hazelwood Building Replacement, Hazelwood Playground Replacement, and Hazelwood
Field Improvements (2018). Future projects will be decided at a later date.
Rehabilitation of Gladstone and Hazelwood Fire Stations - $4,300,000
The City will remodel Gladstone Fire
Station #2 and Hazelwood Fire Station
#3 to improve energy efficiencies and
provide additional storage and sleeping
quarters. In 2011, the city council
approved a restructuring of the fire
department, resulting in a reduction in the
number of fire stations from five to three.
In order to better serve the community,
one new station was built in the middle of
the city's southern leg. The remaining
stations will be remodeled at their current
locations to meet fire prevention and protection needs into the future.
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Five-Year Capital Improvement Plan Summary
Categories of Expenditures
Street construction is the largest expenditure category in the five-year CIP. All streets in
the CIP have a Pavement Condition Index (PCI) of 50 or below. All but one street in the
plan is rated below 43, which involves total reconstruction of the street. It is the goal of
the City to maintain the streets in adequate condition, to avoid a total reconstruction
scenario. However, the City is catching up on deferred maintenance from prior years.
Building improvements include maintenance and mechanical updates to municipal
facilities and the Maplewood Community Center. Although the YMCA is operating the
community center, the City is responsible for a large portion of the capital improvements.
The equipment category includes public works equipment, fire apparatus, squad cars,
city vehicles, technology equipment, and lift station equipment.
Summary of CIP Projects by Category
Category 2017 2018 2019 2020 2021 Total
Buildings 1,485,000 5,335,000 1,060,000 400,000 200,000 8,480,000
Equipment 1,669,120 976,480 1,152,200 896,100 1,621,720 6,315,620
Parks 1,660,000 685,000 1,500,000 250,000 1,500,000 5,595,000
Redevelopment 650,000 2,080,000 3,400,000 80,000 650,000 6,860,000
Streets 4,060,000 8,860,000 8,279,000 9,090,000 9,230,000 39,519,000
TOTAL 9,524,120 17,936,480 15,391,200 10,716,100 13,201,720 66,769,620
Equipment
10%Building
Improvements
13%
Park
Improvements
8%
Street
Improvements
59%
Economic
Development
10%
PROJECTS BY CATEGORY
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Capital Improvement Plan Five-Year Summary, continued
Timing of Projects and Expenditures
The projects and equipment in the five-year CIP have been staged appropriately to align
with the affordability and debt parameters set by the City Council. Many projects are
being financed with non-property tax revenue sources, such as grants, state aid, and
special assessments. Therefore, a large amount in a given year does not necessarily
equate to an increase in property taxes. Through long-term financial planning, the City
strives to minimize impact on local property taxes.
Many projects are contingent on availability of outside funding sources, including some
economic development opportunities and cooperative road improvement projects, and
will be prioritized as necessary. Each project has a financing plan. A review of funding
sources is important in the context of total expenditures.
The total amount of capital expenditures included in the five-year plan is $66,769,620. All
projects and expenditures are subject to approval and annual appropriation by the City
Council, as well as City purchasing policies, capital expenditure policies, City ordinances,
and State law.
Summary of CIP Expenditures by Year
2017
2018
2019
2020
2021
9,524,120
17,936,480
15,391,200
10,716,100
13,201,720
2017 ‐2021 CIP EXPENDITURES BY YEAR
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Capital Improvement Plan Five-Year Summary, continued
Funding Sources
A variety of funding sources will be utilized to fund the projects and expenditures. It is
estimated that nearly 47% of the CIP will be financed with debt. General Obligation Bonds
will be issued to fund the large street and facility projects.
Intergovernmental revenue includes state, federal, and local government grants, and will
fund an estimated 15% of the projects included in the CIP.
Existing fund balances in the enterprise funds will finance over 14% of the projects in
total. These funds are primarily utility funds, including water, sewer, and environmental
funds, and will provide funding for the respective utility component of major street
improvement projects.
Governmental funds include capital project and special revenue type funds. Capital
project funds contain money that has been set aside for a capital expenditure, such as
the purchase of fire trucks and squad cars and pavement overlays. Special revenue
funds also account for special revenue streams, such as water surcharges, that
accumulate for a specific purpose. Existing fund balances in these funds will finance
approximately 16% of the CIP expenditures.
Other revenue sources include the sale of capital assets. The City often trades in old
equipment or sells it at auction. The proceeds are utilized to purchase new equipment.
Summary of CIP Funding Sources
G.O. Bonds
31,188,510
Governmental
Funds
10,769,710
Enterprise Funds
9,533,800
EDA Fund
1,950,000
Intergovernmental
9,927,600
Sale of Property
3,400,000
2017 ‐2021 CIP FUNDING SOURCES
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Property Tax Impact
General Obligation Bonds will be issued to finance major improvements included in the
five-year CIP. The annual debt payments will be serviced through property tax levies in
the appropriate year. Annual property tax levies will be required to fund a majority of the
equipment over the five year period. An analysis of future property tax levies was
undertaken in the CIP process. Estimated property tax levies for new CIP debt and CIP
expenditures are shown below:
Planned Tax Levies for CIP Expenditures
The City maintains a ten-year long term financial management plan. Projected CIP
expenditures are incorporated into the plan. Various assumptions are utilized to project
the property tax impact of current financial decisions for the ten-year period. For instance,
the City estimates the growth in the tax base and makes conservative assumptions about
inflation and interest rates on potential new debt. In our analysis, we have assumed that
home values will continue to increase moderately. Tax rates will trend downward;
however, property taxes will rise at a modest rate due to inflation in the value of homes.
Estimated Impact on City Property Taxes
2017 2018 2019 2020 2021 Total
Debt Service Principal Payments - 260,000 810,000 1,320,000 1,670,000 4,060,000
Capital Improvement Projects:
Building Replacement - 50,000 50,000 50,000 50,000 200,000
Fire Equipment - 60,000 60,000 60,000 60,000 240,000
Fleet Management 369,000 312,000 355,000 400,000 356,000 1,792,000
IT 50,000 50,000 50,000 50,000 50,000 250,000
Police Equipment 150,000 150,000 150,000 150,000 150,000 750,000
CIP Fund 125,000 227,000 227,000 227,000 76,800 882,800
Maplewood Community Center 500,000 500,000 500,000 200,000 200,000 200,000
Redevelopment Fund - 25,000 25,000 25,000 25,000 25,000
TOTAL CIP TAX LEVY 1,194,000 1,634,000 2,227,000 2,482,000 2,637,800 8,399,800
2017 2018 2019 2020 2021 5-Year
Impact
-2.58%
12.94%
Estimated City Tax Increase
(Decrease) on Average Home
Estimated Increase (Decrease)
City Taxes
Estimated Increase (Decrease)
City Tax Rate
Estimated City Taxes on
Average Home
47.209% 45.990% 45.534% 46.518% 46.564%-1.366%
-2.68%
Estimated City Tax Rate
$873
-0.99% 2.16% 0.10%
$901 $931 $959 $986 $113
$28 $28 $30 $28 $27
3.28% 3.15% 3.34% 3.06% 2.81%
22
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Debt Analysis
During the preparation of the Capital Improvement Plan, the City's present and future debt
capacity was evaluated to ensure that the financing plan is sustainable and meets all legal
requirements. Our analysis includes a projection of future debt transactions, population
changes, tax base growth, debt ratios, and a ten-year cash flow analysis of the utility
funds. The analysis was done with the City’s bond rating in mind.
Bond Rating
The City’s AA+ bond rating from Standard & Poor’s Investor Services is based on local
and regional economic factors, demographics, debt structure, management performance,
and financial condition. The bond rating is the most important factor in obtaining a
favorable interest rate. Standard & Poor’s utilizes two quantitative measures for analyzing
the City’s debt burden. They are: 1) total governmental funds debt service as a percent
of expenditures; and 2) net direct governmental funds debt as a percentage of total
revenue. The City strives to achieve an “Adequate” or better rating from the rating agency
on both measures. As a result of our analysis, we believe the projected debt ratios related
to the CIP will not adversely impact Maplewood’s bond rating.
Utilizing Standard & Poor’s ratio #1, the following chart illustrates the impact of the 2017-
2021 CIP debt on the “Adequate” Standard & Poor’s rating. The analysis contains
assumptions about the level of future expenditures and reflects additional debt related to
the CIP:
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
23.2%22.1%21.5%16.4%19.3%18.3%17.0%14.6%11.9%11.1%9.3%8.6%
Ratio of Governmental Funds Debt Service to
Expenditures with New CIP Debt
Annual Debt Service with CIP Estimated Total Gov't Fund Expenditures
Adequate
Strong
23
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Capital Improvement Plan Debt Analysis, continued
The City has a “Weak” rating on Standard & Poor’s ratio #2, however, this factor is not
weighted heavily enough to impact the City’s bond rating, given the City’s healthy overall
financial picture. The City is working on restructuring its debt policy to reach the goal of
an “Adequate” rating sooner. The following chart illustrates the impact of the new CIP
debt on ratio #2, using inflationary assumptions about future total revenues:
Since 2010, Maplewood has received either an “Aa1” rating from Moody’s Investors
Service or an “AA+” rating from Standard and Poor’s Investor Rating Service. Prior to
that, the City maintained an “Aa2” rating with Moody’s Investors Service, which is
comparable to a rating of “AA+” from Standard and Poor’s. Moody’s cited continued
growth and diversification of the City’s economy, the strength and long-term stability of
the tax base, and well maintained finances as rationale for the rating upgrade.
Debt Capacity
The City utilizes additional measures to compare relative debt burdens, including the
amount of debt per capita and the ratio of debt to tax base. The 2017-2021 CIP will
require the issuance of $31,192,000 in additional debt to finance the projects and
expenditures. The debt will be serviced with tax levies, special assessments, municipal
state aid, tax increment, and tax abatement levies. The City analyzed the additional
proposed debt in the context of these additional measures.
The City’s outstanding debt burden will continue to decrease over the five-year CIP
period, due to rapid amortization of existing debt principal. The City’s projected debt
profile, including the projected new CIP debt, for the next five years is shown below:
164.4%164.3%
162.4%154.0%143.9%
128.4%
114.1%
102.2%93.3%85.2%79.0%73.6%
‐
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Ratio of Governmental Funds Net Direct Debt to
Total Revenue with New CIP Debt
Net Direct Outstanding Debt Estimated Total Gov't Funds Revenue
Weak
Adequate
24
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Capital Improvement Plan Debt Analysis, continued
Population projections were provided by the Metropolitan Council and City staff and were
utilized to project the Net Direct Debt per Capita. Maplewood’s estimated population in
2016 was 39,742. The estimated population in 2021, the end of the five-year CIP period,
is 42,622. The population growth over this period represents a 7.2% increase over the
2016 population. Net Direct Debt includes outstanding debt, net of funds held in escrow
for refunding outstanding principal on the call date of the issue. The City monitors the
amount of debt per capita as an indicator of financial health. The impact of the 2017 –
2021 CIP on the debt per capita is shown below:
The City has not established specific parameters for debt per capita; however, the City
strives to reach a level of net debt that is at or below $1,200 per capita.
DEBT TRANSACTIONS
CURRENT YEAR AND NEXT FIVE YEARS
New Less
Debt Debt Debt Escrow Net Debt
Year Issued Paid Outstanding Funds Outstanding
2015 Balance Forward 70,269,631 - 70,269,631
2016 9,540,000 (11,186,091) 68,623,540 (6,035,000) 62,588,540
2017 4,265,000 (10,167,820) 62,720,720 (3,545,000) 59,175,720
2018 8,843,000 (11,234,230) 60,329,490 - 60,329,490
2019 8,230,000 (7,751,290) 60,808,200 - 60,808,200
2020 5,265,000 (7,238,030) 58,835,170 - 58,835,170
2021 4,589,000 (7,339,350) 56,084,820 - 56,084,820
1,575
1,467 1,473 1,462
1,394
1,316
1,188
1,069
970
896
828 778 733
1,575
1,361
1,159
833
686
561
445
350 347
216 170
130 93
‐
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Net Direct Per Capita with and without CIP
Net Direct Debt Per Capita with CIP Existing Net Direct Debt Per Capita
25
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Capital Improvement Plan Debt Analysis, continued
The City monitors the ratio of debt to the estimated market value of the City’s tax base.
Future market values are projected based on assumptions about inflation, the current
housing market and new construction. The following chart illustrates the ratio.
Legal Debt Limitation
Minnesota Statutes limit the City’s outstanding net debt to 3.0% of the estimated market
value of taxable property in the City. However, there are many exceptions. Most of the
City’s debt is not subject to the limitation. The difference between the statutory debt limit
and the debt subject to the legal debt limitation is referred to as the legal debt margin.
The table below shows Maplewood’s legal debt margin for the years 2017-2021.
2.0%1.9%
1.7%
1.3%
1.1%0.9%
2.0%1.9%1.8%1.6%1.6%1.6%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
2016 2017 2018 2019 2020 2021
RATIO OF DEBT TO MARKET VALUE
2017 TO 2021 - Existing and Projected
MAPLEWOOD - EXISTING DEBT
MAPLEWOOD - PROJECTED DEBT WITH CIP
2017 2018 2019 2020 2021
Projected market value 3,689,835,600 3,800,530,668 3,914,546,588 4,031,982,986 4,152,942,475
Statutory debt limit
3% of market value 110,695,068 114,015,920 117,436,398 120,959,490 124,588,274
Amount of debt applicable to debt limit:
Equipment 2012A 195,000 130,000 65,000 - -
CIP 2013A 3,195,000 2,975,000 2,750,000 2,520,000 2,290,000
Refunding 2013B 995,000 750,000 500,000 255,000 -
CIP & Equipment 2014A 3,065,000 2,895,000 2,725,000 2,550,000 2,365,000
CIP & Equipment 2015B 1,135,000 1,050,000 960,000 870,000 780,000
CIP & Equipment 2016A 1,760,000 1,590,000 1,410,000 1,230,000 1,040,000
Total debt applicable 10,345,000 9,390,000 8,410,000 7,425,000 6,475,000
Legal debt margin 100,350,068 104,625,920 109,026,398 113,534,490 118,113,274
December 31
Projection of Legal Debt Margin For Existing City Debt
Fiscal Year
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Impact on Operating Budget
Identifying potential costs associated with implementation of the proposed capital
improvement projects is a critical aspect of long-term financial planning. Many of the
projects included in the Capital Improvement Plan will have little or no impact on the
operating budget. Each individual project page identifies budgetary impact by project,
however, many are insignificant in the context of the operating budget.
Generally, equipment replacement items will have a positive impact on future operating
budgets due to lower maintenance costs. There are no items new to the fleet included
in the CIP. Likewise, building maintenance and upgrades will generally have a positive
impact on the budget. Specifically, significant energy savings is associated with the fire
department rehabilitation projects. Finally, street improvement projects result in
substantial savings per mile in maintenance costs. Deferring maintenance on streets in
need of improvement will most likely result in higher reconstruction costs in the long run.
The projects listed below will have a notable effect on future operating budgets.
Specific projects include:
2017:
Police Body and Squad Video Systems
The implementation of this new technology represents a sizeable commitment to
ongoing maintenance of the system. Video storage and maintenance will add an
additional $105,000 to the annual budget. This is reflected in the CIP in future years.
Software Replacements and Upgrades
The replacement of Eden systems and upgrade to Laserfiche in 2017 will involve
slightly higher annual maintenance fees. The move to more current technology is
estimated to involve an additional annual commitment of under $10,000.
2018:
Regional Police Firearms Training Range
The construction of the jointly owned training range over the next five years will also
involve a future commitment to the maintenance and upkeep of the facility. The
ongoing costs have not yet been identified, as the City is currently still in the planning
stages with several other East Metro communities.
Pond Clean-Out Dredging Projects
There is a compelling amount of deferred maintenance on the City’s drainage ponds. A
single pond can cost over $100,000 to dredge and clean. The City currently plans to
clean one pond every other year. The estimated amount must be built into the
environmental utility budget every other year. The City hopes to expedite the pond
cleaning projects in the future to one pond every year, as funding allows.
27
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Workshop Packet Page Number 67 of 184
Utility Funds Analysis
The City has Water, Sanitary Sewer, and Storm Water Utility Funds that help support CIP
projects. The City utilizes a ten-year financial management plan to help schedule projects
efficiently. An estimated five-year cash flow analysis on each utility fund is shown below:
Environmental Utility Fund (EUF) - The analysis for the EUF includes a 9% fee increase
in 2017, and a 3% inflationary increase in fees thereafter. Despite these increases, the
analysis projects liquidity problems in several years. If the City does not find other funding
sources in those years, it may be necessary to issue bonds for this component of at least
one of the larger projects. This fund finances storm water treatment improvements and
provides educational resources.
St. Paul Water Area Charge (WAC) Fund – This fund finances improvements to the
City’s water infrastructure, through a surcharge on water bills. The analysis assumes
increases due to system expansion only. The St. Paul WAC Fund is well positioned to
fund the CIP projects and meet its other obligations over the five-year period, as shown
below:
EUF Fund 2017 2018 2019 2020 2021
Utility Revenues 2,730,000 2,806,750 2,890,953 2,977,681 3,067,012
Operating Expenses 2,001,260 2,029,785 2,058,881 2,088,559 2,118,830
Operating Profit (Loss) 728,740 776,965 832,072 889,123 948,182
Less: Debt Service (394,740) (382,390) (386,550) (384,530) (376,980)
Less: CIP Expenditures (1,156,450) (1,795,500) (610,100) (1,595,500) (1,070,500)
Change in Net Position (822,450) (1,400,925) (164,578) (1,090,907) (499,298)
Beginning Cash Position 787,927 540,477 (285,448) 124,973 (390,934)
Add: Depreciation 575,000 575,000 575,000 575,000 575,000
Ending Cash Position 540,477 (285,448) 124,973 (390,934) (315,232)
St. Paul WAC Fund 2017 2018 2019 2020 2021
Utility Revenues 442,000 464,200 477,404 488,612 490,824
Operating Expenses 7,500 7,650 7,803 7,959 8,118
Operating Profit (Loss) 434,500 456,550 469,601 480,653 482,706
Less: Debt Service (39,670) (44,620) (44,090) (43,430) (42,670)
Less: CIP Expenditures (241,210) (319,100) (127,200) (303,900) (277,100)
Change in Net Position 153,620 92,830 298,311 133,323 162,936
Beginning Cash Position 1,148,418 1,302,038 1,394,868 1,693,179 1,826,502
Ending Cash Position 1,302,038 1,394,868 1,693,179 1,826,502 1,989,438
28
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Capital Improvement Plan – Utility Funds Analysis, continued
The Sanitary Sewer Fund – The Sewer Fund provides the resources for sewer
operations and capital improvements to the sewer system. It is funded with user charges,
area charges, and connection fees. There are no increases in user charges planned for
2017, however, a 2% inflationary charge is included in the remaining later years. The
Sewer Fund is healthy and can accommodate the planned CIP improvements.
Street Light Utility Fund – This fund is used to finance street lighting improvements
and repairs. It derives revenue from an electric franchise fee of $1.25 per household.
There are no projects planned for the five-year CIP because the fund currently has a
negative cash flow. The City Council is considering an increase in the amount of the
franchise fee for 2018. The fund will have a positive balance by 2020 without the
increase:
Street Improvement Fund – this fund finances street improvements that are not paid
for through the special assessment process. It is funded through a gas franchise fee in
the amount of $2.50 per household, which provides about $480,000 in revenue per
year. The City uses these funds for street overlay projects. An analysis is not included
because all projects are subject to available revenues. The funds are typically depleted
on an annual basis.
Sewer Fund 2017 2018 2019 2020 2021
Utility Revenues 5,054,000 5,154,280 5,256,566 5,360,897 5,467,315
Operating Expenses 4,864,120 4,955,369 5,046,576 5,139,608 5,234,500
Operating Profit (Loss) 189,880 198,911 209,989 221,289 232,815
Less: Debt Service (249,590) (350,480) (237,120) (136,020) (132,450)
Less: CIP Expenditures (377,990) (669,100) (326,800) (508,900) (516,100)
Change in Net Position (437,700) (820,669) (353,931) (423,631) (415,735)
Beginning Cash Position 4,605,131 4,560,601 4,134,932 4,176,001 4,147,370
Add: Depreciation 393,170 395,000 395,000 395,000 395,000
Ending Cash Position 4,560,601 4,134,932 4,176,001 4,147,370 4,126,635
Street Light Utility Fund 2017 2018 2019 2020 2021
Utility Revenues 478,000 480,000 480,000 480,000 484,000
Operating Expenses 220,680 225,094 229,595 234,187 238,871
Operating Profit (Loss) 257,320 254,906 250,405 245,813 245,129
Less: Debt Service - - - - -
Less: CIP Expenditures - - - - -
Change in Net Position 257,320 254,906 250,405 245,813 245,129
Beginning Cash Position (1,004,705) (747,385) (492,479) (242,074) 3,739
Ending Cash Position (747,385) (492,479) (242,074) 3,739 248,867
29
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Capital Improvement Plan
City of Maplewood, Minnesota
PROJECTS BY YEAR
2017 2021thru
Project Name Department Project # Priority Project Cost
2017
FD17.030Replacement of EMS Heart Monitors 2 78,000Ambulance
MT17.01Park Maintenance Building Updates 3 140,000Building Maintenance
MT17.02Emergency Lighting and Exits Signs 3 210,000Building Maintenance
MT17.03Nature Center Facility Updates 3 220,000Building Maintenance
MT17.04City Hall Facility Updates 3 415,000Building Maintenance
CD09.01Commercial Property Redevelopment 3 650,000EEDD
FD03-020Replacement of Fire Truck 2 630,000Fire Department
FD15.010Replacement of Police & Fire 800 MHZ Radios 1 76,800Fire Department
IT12.010Election Equipment 1 45,000IT
IT15.020Eden System replacement 2 65,000IT
IT15.030Laserfiche Update 1 25,000IT
PM07.010Park Upgrades to Existing Parks 3 100,000Parks and Recreation
PM08.050Gladstone Savanna Improvements 3 60,000Parks and Recreation
PM08.060Open Space Improvements 3 150,000Parks and Recreation
PM15.430Wakefield Park 3 50,000Parks and Recreation
PM16.001Park Maintenance and Re-Investment 3 1,000,000Parks and Recreation
PM16.005Fish Creek Open Space 3 300,000Parks and Recreation
PM17.02MCC Building Improvements 3 500,000Parks and Recreation
PD14.040Police Department Body/Squad Video/EW Systems 2 178,000Police Department
PD15.010Squad Replacement 1 152,320Police Department
PD15.020Records Management System 2 30,000Police Department
PW03.21Lift Station Upgrade Program 2 20,000Public Works
PW06.01Two 12,000 lb Capacity Trailers 3 18,000Public Works
PW06.06Three-Wheel Truckster 3 15,000Public Works
PW07.031-Ton Truck 3 72,000Public Works
PW12.04One 1/2-Ton Pickup 3 22,000Public Works
PW13.04Street Sweeper 3 190,000Public Works
PW16.011/2-Ton Pickup Trucks 3 52,000Public Works
PW09.08Farrell/Ferndale Area Street Improvements 1 100,000Street Department
PW12.02Sterling Street Bridge Replacement 1 100,000Street Department
PW15.11Ferndale/Ivy Area Street Improvements 1 100,000Street Department
PW16.09Hillwood/Crestview Area Pavement 1 1,380,000Street Department
PW16.12Londin/Highpoint Area Pavement 1 60,000Street Department
PW16.13Pond/Dorland Area Street Improvements 1 2,320,000Street Department
9,524,120Total for 2017
2018
FD09.020Ambulance Replacement 2 224,400Ambulance
FD17.030Replacement of EMS Heart Monitors 2 52,000Ambulance
MT17.051902 Building Mechanical Updates 3 360,000Building Maintenance
CD02.01Housing Replacement Program 3 80,000EEDD
CD15.01Gladstone Area Redevelopment 3 2,000,000EEDD
FD10.011Rehabilitation of Fire Station 2 2,300,000Fire Department
FD10.012Rehabilitation of Fire Station 2 2,000,000Fire Department
Page 30
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Workshop Packet Page Number 70 of 184
Project Name Department Project # Priority Project Cost
FD15.010Replacement of Police & Fire 800 MHZ Radios 1 76,800Fire Department
PM07.010Park Upgrades to Existing Parks 3 100,000Parks and Recreation
PM14.020Harvest Park 3 50,000Parks and Recreation
PM15.020EAB Ash Removal and Planting 3 150,000Parks and Recreation
PM16.003Maplewood Nature Center Master Plan 3 75,000Parks and Recreation
PM16.004Maplewood Nature Center Land Acquisition 3 160,000Parks and Recreation
PM16.005Fish Creek Open Space 3 150,000Parks and Recreation
PM17.02MCC Building Improvements 3 500,000Parks and Recreation
PD14.040Police Department Body/Squad Video/EW Systems 2 105,920Police Department
PD15.010Squad Replacement 1 155,360Police Department
PD15.020Records Management System 2 30,000Police Department
PD15.060Regional Police Firearms Training Range 3 175,000Police Department
PW03.21Lift Station Upgrade Program 2 20,000Public Works
PW13.03Single-Axle Plow Truck 2 205,000Public Works
PW14.01Pond Clean Out/Dredging Projects 3 100,000Public Works
PW15.03One 1/2-Ton Truck 3 22,000Public Works
PW15.05Wood Chipper 3 55,000Public Works
PW16.04Asphalt Hot Box 3 30,000Public Works
PW09.08Farrell/Ferndale Area Street Improvements 1 7,490,000Street Department
PW09.10Dennis/McClelland Area Street Improvements 1 100,000Street Department
PW15.11Ferndale/Ivy Area Street Improvements 1 100,000Street Department
PW16.10Mailand/Crestview Forest Area Pavement 1 60,000Street Department
PW16.12Londin/Highpoint Area Pavement 1 1,010,000Street Department
17,936,480Total for 2018
2019
MT17.061902 Building Roof 3 410,000Building Maintenance
CD09.01Commercial Property Redevelopment 3 650,000EEDD
CD15.01Gladstone Area Redevelopment 3 2,750,000EEDD
FD15.010Replacement of Police & Fire 800 MHZ Radios 1 76,800Fire Department
FD16.010Replacement of Rehab/Air Truck 2 306,000Fire Department
IT15.020Eden System replacement 2 100,000IT
IT17.010Council Chambers Remodel 3 50,000IT
PM07.010Park Upgrades to Existing Parks 3 100,000Parks and Recreation
PM08.060Open Space Improvements 3 150,000Parks and Recreation
PM15.020EAB Ash Removal and Planting 3 150,000Parks and Recreation
PM16.001Park Maintenance and Re-Investment 3 1,000,000Parks and Recreation
PM16.004Maplewood Nature Center Land Acquisition 3 100,000Parks and Recreation
PM17.02MCC Building Improvements 3 500,000Parks and Recreation
PD14.040Police Department Body/Squad Video/EW Systems 2 105,920Police Department
PD15.010Squad Replacement 1 158,480Police Department
PD15.020Records Management System 2 30,000Police Department
PD15.060Regional Police Firearms Training Range 3 100,000Police Department
PW03.21Lift Station Upgrade Program 2 20,000Public Works
PW15.01Single-Axle Plow Truck 2 205,000Public Works
PW16.03ToolCat Work Machine 3 45,000Public Works
PW16.05Three Tilt-Deck Trailers 3 30,000Public Works
PW17.01Tractor/Utility Machine 3 75,000Public Works
PW09.10Dennis/McClelland Area Street Improvements 1 100,000Street Department
PW12.02Sterling Street Bridge Replacement 1 1,300,000Street Department
PW15.11Ferndale/Ivy Area Street Improvements 1 3,380,000Street Department
PW16.06Rice Street 2 2,239,000Street Department
PW16.10Mailand/Crestview Forest Area Pavement 1 1,200,000Street Department
PW16.11Schaller Area Pavement 1 60,000Street Department
15,391,200Total for 2019
Page 31
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Project Name Department Project # Priority Project Cost
2020
MT16.01Municipal Facility Upgrades 3 100,000Building Maintenance
CD02.01Housing Replacement Program 3 80,000EEDD
FD15.010Replacement of Police & Fire 800 MHZ Radios 1 76,800Fire Department
IT16.010Server Storage 2 60,000IT
IT17.010Council Chambers Remodel 3 200,000IT
PM07.010Park Upgrades to Existing Parks 3 100,000Parks and Recreation
PM15.020EAB Ash Removal and Planting 3 150,000Parks and Recreation
PD14.040Police Department Body/Squad Video/EW Systems 2 105,920Police Department
PD15.010Squad Replacement 1 203,380Police Department
PD15.020Records Management System 2 30,000Police Department
PD15.060Regional Police Firearms Training Range 3 100,000Police Department
PW03.21Lift Station Upgrade Program 2 20,000Public Works
PW14.01Pond Clean Out/Dredging Projects 3 100,000Public Works
PW15.02Water Tanker 2 110,000Public Works
PW16.02Street Sweeper 3 200,000Public Works
PW17.0216' Park Mower 3 90,000Public Works
PW09.10Dennis/McClelland Area Street Improvements 1 6,860,000Street Department
PW15.08White Bear Ave / I694 Interchange Project 2 500,000Street Department
PW16.11Schaller Area Pavement 1 1,370,000Street Department
PW17.06Southcrest/Ferndale Area Pavement 1 60,000Street Department
PW17.07Gladstone Improvements Phase 3 1 100,000Street Department
PW17.08East Shore Drive Area Street Improvements 1 100,000Street Department
10,716,100Total for 2020
2021
FD17.010Ambulance Replacement 2 240,000Ambulance
MT16.01Municipal Facility Upgrades 3 100,000Building Maintenance
CD09.01Commercial Property Redevelopment 3 650,000EEDD
FD15.010Replacement of Police & Fire 800 MHZ Radios 1 76,800Fire Department
FD17.020Replacement of Fire Truck 2 610,000Fire Department
PM07.010Park Upgrades to Existing Parks 3 100,000Parks and Recreation
PM08.060Open Space Improvements 3 150,000Parks and Recreation
PM11.020Veteran's Memorial Park 3 250,000Parks and Recreation
PM16.001Park Maintenance and Re-Investment 3 1,000,000Parks and Recreation
PD14.040Police Department Body/Squad Video/EW Systems 2 105,920Police Department
PD15.010Squad Replacement 1 183,000Police Department
PD15.020Records Management System 2 30,000Police Department
PD15.060Regional Police Firearms Training Range 3 100,000Police Department
PW03.21Lift Station Upgrade Program 2 20,000Public Works
PW17.031 1/2-Ton Utility Truck 3 90,000Public Works
PW17.04Single-Axle Plow Truck 2 210,000Public Works
PW17.05Asphalt Paver 2 56,000Public Works
PW17.06Southcrest/Ferndale Area Pavement 1 1,210,000Street Department
PW17.07Gladstone Improvements Phase 3 1 3,300,000Street Department
PW17.08East Shore Drive Area Street Improvements 1 4,720,000Street Department
13,201,720Total for 2021
GRAND TOTAL 66,769,620
Page 32
E3, Attachment 1
Workshop Packet Page Number 72 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
PROJECTS BY DEPARTMENT
2017 2021thru
Total2017 2018 2019 2020 2021Department Project# Priority
Ambulance
FD09.020 224,400224,400Ambulance Replacement 2
FD17.010 240,000240,000Ambulance Replacement 2
FD17.030 130,00078,000 52,000Replacement of EMS Heart Monitors 2
594,40078,000 276,400 240,000Ambulance Total
Building Maintenance
MT16.01 200,000100,000 100,000Municipal Facility Upgrades 3
MT17.01 140,000140,000Park Maintenance Building Updates 3
MT17.02 210,000210,000Emergency Lighting and Exits Signs 3
MT17.03 220,000220,000Nature Center Facility Updates 3
MT17.04 415,000415,000City Hall Facility Updates 3
MT17.05 360,000360,0001902 Building Mechanical Updates 3
MT17.06 410,000410,0001902 Building Roof 3
1,955,000985,000 360,000 410,000 100,000 100,000Building Maintenance Total
EEDD
CD02.01 160,00080,000 80,000Housing Replacement Program 3
CD09.01 1,950,000650,000 650,000 650,000Commercial Property Redevelopment 3
CD15.01 4,750,0002,000,000 2,750,000Gladstone Area Redevelopment 3
6,860,000650,000 2,080,000 3,400,000 80,000 650,000EEDD Total
Fire Department
FD03-020 630,000630,000Replacement of Fire Truck 2
FD10.011 2,300,0002,300,000Rehabilitation of Fire Station 2
FD10.012 2,000,0002,000,000Rehabilitation of Fire Station 2
FD15.010 384,00076,800 76,800 76,800 76,800 76,800Replacement of Police & Fire 800 MHZ Radios 1
FD16.010 306,000306,000Replacement of Rehab/Air Truck 2
FD17.020 610,000610,000Replacement of Fire Truck 2
6,230,000706,800 4,376,800 382,800 76,800 686,800Fire Department Total
IT
IT12.010 45,00045,000Election Equipment 1
IT15.020 165,00065,000 100,000Eden System replacement 2
IT15.030 25,00025,000Laserfiche Update 1
IT16.010 60,00060,000Server Storage 2
IT17.010 250,00050,000 200,000Council Chambers Remodel 3
545,000135,000 150,000 260,000IT Total
Parks and Recreation
PM07.010 500,000100,000 100,000 100,000 100,000 100,000Park Upgrades to Existing Parks 3
PM08.050 60,00060,000Gladstone Savanna Improvements 3
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Total2017 2018 2019 2020 2021Department Project# Priority
PM08.060 450,000150,000 150,000 150,000Open Space Improvements 3
PM11.020 250,000250,000Veteran's Memorial Park 3
PM14.020 50,00050,000Harvest Park 3
PM15.020 450,000150,000 150,000 150,000EAB Ash Removal and Planting 3
PM15.430 50,00050,000Wakefield Park 3
PM16.001 3,000,0001,000,000 1,000,000 1,000,000Park Maintenance and Re-Investment 3
PM16.003 75,00075,000Maplewood Nature Center Master Plan 3
PM16.004 260,000160,000 100,000Maplewood Nature Center Land Acquisition 3
PM16.005 450,000300,000 150,000Fish Creek Open Space 3
PM17.02 1,500,000500,000 500,000 500,000MCC Building Improvements 3
7,095,0002,160,000 1,185,000 2,000,000 250,000 1,500,000Parks and Recreation Total
Police Department
PD14.040 601,680178,000 105,920 105,920 105,920 105,920Police Department Body/Squad Video/EW Systems 2
PD15.010 852,540152,320 155,360 158,480 203,380 183,000Squad Replacement 1
PD15.020 150,00030,000 30,000 30,000 30,000 30,000Records Management System 2
PD15.060 475,000175,000 100,000 100,000 100,000Regional Police Firearms Training Range 3
2,079,220360,320 466,280 394,400 439,300 418,920Police Department Total
Public Works
PW03.21 100,00020,000 20,000 20,000 20,000 20,000Lift Station Upgrade Program 2
PW06.01 18,00018,000Two 12,000 lb Capacity Trailers 3
PW06.06 15,00015,000Three-Wheel Truckster 3
PW07.03 72,00072,0001-Ton Truck 3
PW12.04 22,00022,000One 1/2-Ton Pickup 3
PW13.03 205,000205,000Single-Axle Plow Truck 2
PW13.04 190,000190,000Street Sweeper 3
PW14.01 200,000100,000 100,000Pond Clean Out/Dredging Projects 3
PW15.01 205,000205,000Single-Axle Plow Truck 2
PW15.02 110,000110,000Water Tanker 2
PW15.03 22,00022,000One 1/2-Ton Truck 3
PW15.05 55,00055,000Wood Chipper 3
PW16.01 52,00052,0001/2-Ton Pickup Trucks 3
PW16.02 200,000200,000Street Sweeper 3
PW16.03 45,00045,000ToolCat Work Machine 3
PW16.04 30,00030,000Asphalt Hot Box 3
PW16.05 30,00030,000Three Tilt-Deck Trailers 3
PW17.01 75,00075,000Tractor/Utility Machine 3
PW17.02 90,00090,00016' Park Mower 3
PW17.03 90,00090,0001 1/2-Ton Utility Truck 3
PW17.04 210,000210,000Single-Axle Plow Truck 2
PW17.05 56,00056,000Asphalt Paver 2
2,092,000389,000 432,000 375,000 520,000 376,000Public Works Total
Street Department
PW09.08 7,590,000100,000 7,490,000Farrell/Ferndale Area Street Improvements 1
PW09.10 7,060,000100,000 100,000 6,860,000Dennis/McClelland Area Street Improvements 1
PW12.02 1,400,000100,000 1,300,000Sterling Street Bridge Replacement 1
PW15.08 500,000500,000White Bear Ave / I694 Interchange Project 2
PW15.11 3,580,000100,000 100,000 3,380,000Ferndale/Ivy Area Street Improvements 1
PW16.06 2,239,0002,239,000Rice Street 2
PW16.09 1,380,0001,380,000Hillwood/Crestview Area Pavement 1
PW16.10 1,260,00060,000 1,200,000Mailand/Crestview Forest Area Pavement 1
PW16.11 1,430,00060,000 1,370,000Schaller Area Pavement 1
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Total2017 2018 2019 2020 2021Department Project# Priority
PW16.12 1,070,00060,000 1,010,000Londin/Highpoint Area Pavement 1
PW16.13 2,320,0002,320,000Pond/Dorland Area Street Improvements 1
PW17.06 1,270,00060,000 1,210,000Southcrest/Ferndale Area Pavement 1
PW17.07 3,400,000100,000 3,300,000Gladstone Improvements Phase 3 1
PW17.08 4,820,000100,000 4,720,000East Shore Drive Area Street Improvements 1
39,319,0004,060,000 8,760,000 8,279,000 8,990,000 9,230,000Street Department Total
GRAND TOTAL 66,769,6209,524,120 17,936,480 15,391,200 10,716,100 13,201,720
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Capital Improvement Plan
City of Maplewood, Minnesota
PROJECTS BY CATEGORY
2017 2021thru
Total2017 2018 2019 2020 2021CategoryProject# Priority
Buildings
FD10.011 2,300,0002,300,000Rehabilitation of Fire Station 2
FD10.012 2,000,0002,000,000Rehabilitation of Fire Station 2
IT17.010 250,00050,000 200,000Council Chambers Remodel 3
MT16.01 200,000100,000 100,000Municipal Facility Upgrades 3
MT17.01 140,000140,000Park Maintenance Building Updates 3
MT17.02 210,000210,000Emergency Lighting and Exits Signs 3
MT17.03 220,000220,000Nature Center Facility Updates 3
MT17.04 415,000415,000City Hall Facility Updates 3
MT17.05 360,000360,0001902 Building Mechanical Updates 3
MT17.06 410,000410,0001902 Building Roof 3
PD15.060 475,000175,000 100,000 100,000 100,000Regional Police Firearms Training Range 3
PM17.02 1,500,000500,000 500,000 500,000MCC Building Improvements 3
8,480,0001,485,000 5,335,000 1,060,000 400,000 200,000Buildings Total
Equipment
FD03-020 630,000630,000Replacement of Fire Truck 2
FD09.020 224,400224,400Ambulance Replacement 2
FD15.010 384,00076,800 76,800 76,800 76,800 76,800Replacement of Police & Fire 800 MHZ Radios 1
FD16.010 306,000306,000Replacement of Rehab/Air Truck 2
FD17.010 240,000240,000Ambulance Replacement 2
FD17.020 610,000610,000Replacement of Fire Truck 2
FD17.030 130,00078,000 52,000Replacement of EMS Heart Monitors 2
PD14.040 601,680178,000 105,920 105,920 105,920 105,920Police Department Body/Squad Video/EW Systems 2
PD15.020 150,00030,000 30,000 30,000 30,000 30,000Records Management System 2
3,276,080992,800 489,120 518,720 212,720 1,062,720Equipment Total
Equipment: Computers
IT12.010 45,00045,000Election Equipment 1
IT15.020 165,00065,000 100,000Eden System replacement 2
IT15.030 25,00025,000Laserfiche Update 1
IT16.010 60,00060,000Server Storage 2
295,000135,000 100,000 60,000Equipment: Computers Total
Equipment: PW Equip
PW06.01 18,00018,000Two 12,000 lb Capacity Trailers 3
PW06.06 15,00015,000Three-Wheel Truckster 3
PW13.04 190,000190,000Street Sweeper 3
PW15.02 110,000110,000Water Tanker 2
PW15.05 55,00055,000Wood Chipper 3
PW16.02 200,000200,000Street Sweeper 3
PW16.03 45,00045,000ToolCat Work Machine 3
PW16.04 30,00030,000Asphalt Hot Box 3
PW16.05 30,00030,000Three Tilt-Deck Trailers 3
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Total2017 2018 2019 2020 2021CategoryProject# Priority
PW17.01 75,00075,000Tractor/Utility Machine 3
PW17.02 90,00090,00016' Park Mower 3
PW17.05 56,00056,000Asphalt Paver 2
914,000223,000 85,000 150,000 400,000 56,000Equipment: PW Equip Total
Park Improvements
PM07.010 500,000100,000 100,000 100,000 100,000 100,000Park Upgrades to Existing Parks 3
PM08.050 60,00060,000Gladstone Savanna Improvements 3
PM08.060 450,000150,000 150,000 150,000Open Space Improvements 3
PM11.020 250,000250,000Veteran's Memorial Park 3
PM14.020 50,00050,000Harvest Park 3
PM15.020 450,000150,000 150,000 150,000EAB Ash Removal and Planting 3
PM15.430 50,00050,000Wakefield Park 3
PM16.001 3,000,0001,000,000 1,000,000 1,000,000Park Maintenance and Re-Investment 3
PM16.003 75,00075,000Maplewood Nature Center Master Plan 3
PM16.004 260,000160,000 100,000Maplewood Nature Center Land Acquisition 3
PM16.005 450,000300,000 150,000Fish Creek Open Space 3
5,595,0001,660,000 685,000 1,500,000 250,000 1,500,000Park Improvements Total
Redevelopment
CD02.01 160,00080,000 80,000Housing Replacement Program 3
CD09.01 1,950,000650,000 650,000 650,000Commercial Property Redevelopment 3
CD15.01 4,750,0002,000,000 2,750,000Gladstone Area Redevelopment 3
6,860,000650,000 2,080,000 3,400,000 80,000 650,000Redevelopment Total
Street Construction
PW09.08 7,590,000100,000 7,490,000Farrell/Ferndale Area Street Improvements 1
PW09.10 7,060,000100,000 100,000 6,860,000Dennis/McClelland Area Street Improvements 1
PW12.02 1,400,000100,000 1,300,000Sterling Street Bridge Replacement 1
PW15.08 500,000500,000White Bear Ave / I694 Interchange Project 2
PW15.11 3,580,000100,000 100,000 3,380,000Ferndale/Ivy Area Street Improvements 1
PW16.06 2,239,0002,239,000Rice Street 2
PW16.09 1,380,0001,380,000Hillwood/Crestview Area Pavement 1
PW16.10 1,260,00060,000 1,200,000Mailand/Crestview Forest Area Pavement 1
PW16.11 1,430,00060,000 1,370,000Schaller Area Pavement 1
PW16.12 1,070,00060,000 1,010,000Londin/Highpoint Area Pavement 1
PW16.13 2,320,0002,320,000Pond/Dorland Area Street Improvements 1
PW17.06 1,270,00060,000 1,210,000Southcrest/Ferndale Area Pavement 1
PW17.07 3,400,000100,000 3,300,000Gladstone Improvements Phase 3 1
PW17.08 4,820,000100,000 4,720,000East Shore Drive Area Street Improvements 1
39,319,0004,060,000 8,760,000 8,279,000 8,990,000 9,230,000Street Construction Total
Utilities
PW03.21 100,00020,000 20,000 20,000 20,000 20,000Lift Station Upgrade Program 2
PW14.01 200,000100,000 100,000Pond Clean Out/Dredging Projects 3
300,00020,000 120,000 20,000 120,000 20,000Utilities Total
Vehicles
PD15.010 852,540152,320 155,360 158,480 203,380 183,000Squad Replacement 1
PW07.03 72,00072,0001-Ton Truck 3
PW12.04 22,00022,000One 1/2-Ton Pickup 3
PW13.03 205,000205,000Single-Axle Plow Truck 2
PW15.01 205,000205,000Single-Axle Plow Truck 2
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Total2017 2018 2019 2020 2021CategoryProject# Priority
PW15.03 22,00022,000One 1/2-Ton Truck 3
PW16.01 52,00052,0001/2-Ton Pickup Trucks 3
PW17.03 90,00090,0001 1/2-Ton Utility Truck 3
PW17.04 210,000210,000Single-Axle Plow Truck 2
1,730,540298,320 382,360 363,480 203,380 483,000Vehicles Total
GRAND TOTAL 66,769,6209,524,120 17,936,480 15,391,200 10,716,100 13,201,720
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Capital Improvement Plan
City of Maplewood, Minnesota
PROJECTS BY FUNDING SOURCE
2017 2021thru
TotalSourceProject# Priority 2017 2018 2019 2020 2021
Ambulance Fund
FD09.020 224,400224,400Ambulance Replacement 2
FD17.010 240,000240,000Ambulance Replacement 2
FD17.030 130,00078,000 52,000Replacement of EMS Heart Monitors 2
594,40078,000 276,400 240,000Ambulance Fund Total
Bonds GO CIP
FD10.011 300,000300,000Rehabilitation of Fire Station 2
FD10.012 600,000600,000Rehabilitation of Fire Station 2
IT17.010 250,00050,000 200,000Council Chambers Remodel 3
MT17.05 360,000360,0001902 Building Mechanical Updates 3
MT17.06 410,000410,0001902 Building Roof 3
PD15.060 475,000175,000 100,000 100,000 100,000Regional Police Firearms Training Range 3
2,395,0001,435,000 560,000 300,000 100,000Bonds GO CIP Total
Bonds GO Improvement
PW09.08 3,483,800100,000 3,383,800Farrell/Ferndale Area Street Improvements 1
PW09.10 3,060,500100,000 2,960,500Dennis/McClelland Area Street Improvements 1
PW15.11 1,936,880100,000 1,836,880Ferndale/Ivy Area Street Improvements 1
PW16.13 800,825800,825Pond/Dorland Area Street Improvements 1
PW17.08 2,267,500100,000 2,167,500East Shore Drive Area Street Improvements 1
11,549,505900,825 3,483,800 1,936,880 3,060,500 2,167,500Bonds GO Improvement Total
Bonds GO Special Assessment
PW09.08 828,200828,200Farrell/Ferndale Area Street Improvements 1
PW09.10 1,010,5001,010,500Dennis/McClelland Area Street Improvements 1
PW15.11 568,220568,220Ferndale/Ivy Area Street Improvements 1
PW16.09 789,222789,222Hillwood/Crestview Area Pavement 1
PW16.10 699,660699,660Mailand/Crestview Forest Area Pavement 1
PW16.11 793,500793,500Schaller Area Pavement 1
PW16.12 494,868494,868Londin/Highpoint Area Pavement 1
PW16.13 653,975653,975Pond/Dorland Area Street Improvements 1
PW17.06 637,560637,560Southcrest/Ferndale Area Pavement 1
PW17.08 583,300583,300East Shore Drive Area Street Improvements 1
7,059,0051,443,197 1,323,068 1,267,880 1,804,000 1,220,860Bonds GO Special Assessment Total
Bonds MSA
PW12.02 215,000100,000 115,000Sterling Street Bridge Replacement 1
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TotalSourceProject# Priority 2017 2018 2019 2020 2021
215,000100,000 115,000Bonds MSA Total
Bonds Tax Abatement
MT17.03 220,000220,000Nature Center Facility Updates 3
PM07.010 500,000100,000 100,000 100,000 100,000 100,000Park Upgrades to Existing Parks 3
PM16.001 3,000,0001,000,000 1,000,000 1,000,000Park Maintenance and Re-Investment 3
PM17.02 1,500,000500,000 500,000 500,000MCC Building Improvements 3
5,220,0001,820,000 600,000 1,600,000 100,000 1,100,000Bonds Tax Abatement Total
Bonds Tax Increment
CD15.01 4,750,0002,000,000 2,750,000Gladstone Area Redevelopment 3
4,750,0002,000,000 2,750,000Bonds Tax Increment Total
Building Replacement Fund
MT16.01 200,000100,000 100,000Municipal Facility Upgrades 3
200,000100,000 100,000Building Replacement Fund Total
CIP Fund
FD15.010 384,00076,800 76,800 76,800 76,800 76,800Replacement of Police & Fire 800 MHZ Radios 1
IT12.010 45,00045,000Election Equipment 1
MT17.01 140,000140,000Park Maintenance Building Updates 3
MT17.02 210,000210,000Emergency Lighting and Exits Signs 3
MT17.04 415,000415,000City Hall Facility Updates 3
PM15.020 450,000150,000 150,000 150,000EAB Ash Removal and Planting 3
1,644,000886,800 226,800 226,800 226,800 76,800CIP Fund Total
City of St. Paul Water Dept
PW09.08 848,000848,000Farrell/Ferndale Area Street Improvements 1
PW09.10 778,000778,000Dennis/McClelland Area Street Improvements 1
PW15.11 89,40089,400Ferndale/Ivy Area Street Improvements 1
PW16.13 258,000258,000Pond/Dorland Area Street Improvements 1
PW17.08 285,200285,200East Shore Drive Area Street Improvements 1
2,258,600258,000 848,000 89,400 778,000 285,200City of St. Paul Water Dept Total
EDA Fund
CD09.01 1,950,000650,000 650,000 650,000Commercial Property Redevelopment 3
1,950,000650,000 650,000 650,000EDA Fund Total
Environmental Utility Fund
PM08.050 10,00010,000Gladstone Savanna Improvements 3
PW09.08 1,546,0001,546,000Farrell/Ferndale Area Street Improvements 1
PW09.10 1,524,000100,000 1,424,000Dennis/McClelland Area Street Improvements 1
PW14.01 200,000100,000 100,000Pond Clean Out/Dredging Projects 3
PW15.11 647,100100,000 547,100Ferndale/Ivy Area Street Improvements 1
PW16.09 72,00072,000Hillwood/Crestview Area Pavement 1
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TotalSourceProject# Priority 2017 2018 2019 2020 2021
PW16.10 63,00063,000Mailand/Crestview Forest Area Pavement 1
PW16.11 71,50071,500Schaller Area Pavement 1
PW16.12 53,50053,500Londin/Highpoint Area Pavement 1
PW16.13 371,000371,000Pond/Dorland Area Street Improvements 1
PW17.06 63,50063,500Southcrest/Ferndale Area Pavement 1
PW17.08 1,007,0001,007,000East Shore Drive Area Street Improvements 1
5,628,600553,000 1,799,500 610,100 1,595,500 1,070,500Environmental Utility Fund Total
Fire Equipment Fund
FD03-020 630,000630,000Replacement of Fire Truck 2
FD16.010 306,000306,000Replacement of Rehab/Air Truck 2
FD17.020 610,000610,000Replacement of Fire Truck 2
1,546,000630,000 306,000 610,000Fire Equipment Fund Total
Fleet Management Fund
PW06.01 18,00018,000Two 12,000 lb Capacity Trailers 3
PW06.06 15,00015,000Three-Wheel Truckster 3
PW07.03 72,00072,0001-Ton Truck 3
PW12.04 22,00022,000One 1/2-Ton Pickup 3
PW13.03 205,000205,000Single-Axle Plow Truck 2
PW13.04 190,000190,000Street Sweeper 3
PW15.01 205,000205,000Single-Axle Plow Truck 2
PW15.02 110,000110,000Water Tanker 2
PW15.03 22,00022,000One 1/2-Ton Truck 3
PW15.05 55,00055,000Wood Chipper 3
PW16.01 52,00052,0001/2-Ton Pickup Trucks 3
PW16.02 200,000200,000Street Sweeper 3
PW16.03 45,00045,000ToolCat Work Machine 3
PW16.04 30,00030,000Asphalt Hot Box 3
PW16.05 30,00030,000Three Tilt-Deck Trailers 3
PW17.01 75,00075,000Tractor/Utility Machine 3
PW17.02 90,00090,00016' Park Mower 3
PW17.03 90,00090,0001 1/2-Ton Utility Truck 3
PW17.04 210,000210,000Single-Axle Plow Truck 2
PW17.05 56,00056,000Asphalt Paver 2
1,792,000369,000 312,000 355,000 400,000 356,000Fleet Management Fund Total
Gas Franchise Fee
PW16.09 432,378432,378Hillwood/Crestview Area Pavement 1
PW16.10 421,74060,000 361,740Mailand/Crestview Forest Area Pavement 1
PW16.11 479,20060,000 419,200Schaller Area Pavement 1
PW16.12 457,43260,000 397,432Londin/Highpoint Area Pavement 1
PW17.06 492,74060,000 432,740Southcrest/Ferndale Area Pavement 1
2,283,490492,378 457,432 421,740 479,200 432,740Gas Franchise Fee Total
IT Fund
IT15.020 165,00065,000 100,000Eden System replacement 2
IT15.030 25,00025,000Laserfiche Update 1
IT16.010 60,00060,000Server Storage 2
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TotalSourceProject# Priority 2017 2018 2019 2020 2021
250,00090,000 100,000 60,000IT Fund Total
Park Improvement Fund
PM08.060 450,000150,000 150,000 150,000Open Space Improvements 3
PM11.020 250,000250,000Veteran's Memorial Park 3
PM14.020 50,00050,000Harvest Park 3
PM15.430 25,00025,000Wakefield Park 3
PM16.003 75,00075,000Maplewood Nature Center Master Plan 3
PM16.004 260,000160,000 100,000Maplewood Nature Center Land Acquisition 3
PM16.005 175,000150,000 25,000Fish Creek Open Space 3
1,285,000325,000 310,000 250,000 400,000Park Improvement Fund Total
Police Equipment Fund
PD14.040 601,680178,000 105,920 105,920 105,920 105,920Police Department Body/Squad Video/EW Systems 2
PD15.010 653,850114,240 116,520 118,860 121,230 183,000Squad Replacement 1
PD15.020 150,00030,000 30,000 30,000 30,000 30,000Records Management System 2
1,405,530322,240 252,440 254,780 257,150 318,920Police Equipment Fund Total
Police Services Fund
PD15.010 198,69038,080 38,840 39,620 82,150Squad Replacement 1
198,69038,080 38,840 39,620 82,150Police Services Fund Total
Proceeds from Sale Property
FD10.011 2,000,0002,000,000Rehabilitation of Fire Station 2
FD10.012 1,400,0001,400,000Rehabilitation of Fire Station 2
3,400,0003,400,000Proceeds from Sale Property Total
Ramsey County
PM16.005 250,000150,000 100,000Fish Creek Open Space 3
250,000150,000 100,000Ramsey County Total
Redevelopment Fund
CD02.01 160,00080,000 80,000Housing Replacement Program 3
160,00080,000 80,000Redevelopment Fund Total
Sanitary Sewer Fund
PW03.21 100,00020,000 20,000 20,000 20,000 20,000Lift Station Upgrade Program 2
PW09.08 597,000597,000Farrell/Ferndale Area Street Improvements 1
PW09.10 426,000426,000Dennis/McClelland Area Street Improvements 1
PW15.11 249,000249,000Ferndale/Ivy Area Street Improvements 1
PW16.09 43,20043,200Hillwood/Crestview Area Pavement 1
PW16.10 37,80037,800Mailand/Crestview Forest Area Pavement 1
PW16.11 42,90042,900Schaller Area Pavement 1
PW16.12 32,10032,100Londin/Highpoint Area Pavement 1
PW16.13 168,100168,100Pond/Dorland Area Street Improvements 1
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TotalSourceProject# Priority 2017 2018 2019 2020 2021
PW17.06 38,10038,100Southcrest/Ferndale Area Pavement 1
PW17.08 438,000438,000East Shore Drive Area Street Improvements 1
2,172,200231,300 649,100 306,800 488,900 496,100Sanitary Sewer Fund Total
State Grants
PM08.050 45,00045,000Gladstone Savanna Improvements 3
PM16.005 25,00025,000Fish Creek Open Space 3
PW12.02 1,185,0001,185,000Sterling Street Bridge Replacement 1
PW15.08 500,000500,000White Bear Ave / I694 Interchange Project 2
PW16.06 2,239,0002,239,000Rice Street 2
PW17.07 3,400,000100,000 3,300,000Gladstone Improvements Phase 3 1
7,394,00045,000 25,000 3,424,000 600,000 3,300,000State Grants Total
Tree Preservation Fund
PM08.050 5,0005,000Gladstone Savanna Improvements 3
5,0005,000Tree Preservation Fund Total
Water - WAC Fund
PW09.08 287,000287,000Farrell/Ferndale Area Street Improvements 1
PW09.10 261,000261,000Dennis/McClelland Area Street Improvements 1
PW15.11 89,40089,400Ferndale/Ivy Area Street Improvements 1
PW16.09 43,20043,200Hillwood/Crestview Area Pavement 1
PW16.10 37,80037,800Mailand/Crestview Forest Area Pavement 1
PW16.11 42,90042,900Schaller Area Pavement 1
PW16.12 32,10032,100Londin/Highpoint Area Pavement 1
PW16.13 68,10068,100Pond/Dorland Area Street Improvements 1
PW17.06 38,10038,100Southcrest/Ferndale Area Pavement 1
PW17.08 239,000239,000East Shore Drive Area Street Improvements 1
1,138,600111,300 319,100 127,200 303,900 277,100Water - WAC Fund Total
Watershed District
PM15.430 25,00025,000Wakefield Park 3
25,00025,000Watershed District Total
66,769,6209,524,120 17,936,480 15,391,200 10,716,100 13,201,720GRAND TOTAL
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SECTION III
PROJECT DETAILS
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Ambulance Service
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Modular ALS Ambulance
Project #FD09.020
Priority 2 Very Important
Justification
Replacement of a 2005 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have over 150,000 miles on it. The repair
and maintenance costs of this ambulance have become significant over the past few years and it is old and wearing out. Our goal is to replace an
ambulance every five years based on its condition.
We normally have one of our ambulances down for some type of repair weekly. We are also very concerned tha, due to the age and the condition
of these vehicles, we could develop a breakdown causing a delay in our response time of when transporting a patient to a hospital.
Now that we are operating out of three fire stations, we no longer have the need for six ambulances to be in service. We have revised our
ambulance fleet program from six ambulances to four that are necessary to be in service to meet our call volume. This will have a significant
positive impact on our ambulance replacement program.
Our plan is to utilize three ambulances and one spare. Replacement schedule will be one ambulance every two to three years.
Budget Impact/Other
We anticipate lower operating and maintenance costs. At least one ambulance is in the shop for maintenance at any given time.
Useful Life 15 years
Project Name Ambulance Replacement
Category Equipment
Type Equipment
Contact Fire Chief
Department Ambulance
Total Project Cost:$224,400
Total2017 2018 2019 2020 2021Expenditures
224,400224,400Equip/Vehicles/Furnishings
224,400 224,400Total
Total2017 2018 2019 2020 2021Funding Sources
224,400224,400Ambulance Fund
224,400 224,400Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Modular ALS Ambulance
Project #FD17.010
Priority 2 Very Important
Justification
Replacement of a 2014 Ford Road Rescue ambulance. At the time this ambulance is replaced, it will have approximately 200,000 miles on it.
The repair and maintenance costs of this ambulance will become significant over the next few years.
Currently we have one of our ambulances down for some type of repair weekly. We are also very concerned that due to the age and the condition
of these vehicles, we could develop a breakdown causing a delay in our response time or when transporting a patient to a hospital.
Now that we are operating out of three fire stations, we no longer have the need for six ambulances to be in service. We have revised our
ambulance fleet program from six ambulances down to four. This will have a positive impact on the ambulances service fund.
Our plan is to utilize three ambulances and one spare. Replacement schedule would be one ambulance every two to three years.
Budget Impact/Other
We anticipate lower maintenance and operating costs, due to the efficiencies achieved with newer equipment.
Useful Life 15 years
Project Name Ambulance Replacement
Category Equipment
Type Equipment
Contact Fire Chief
Department Ambulance
Total Project Cost:$240,000
Total2017 2018 2019 2020 2021Expenditures
240,000240,000Equip/Vehicles/Furnishings
240,000 240,000Total
Total2017 2018 2019 2020 2021Funding Sources
240,000240,000Ambulance Fund
240,000 240,000Total
45
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Philips Heart Monitors
Project #FD17.030
Priority 2 Very Important
Justification
The replacement of the five heart monitors are needed due to their age and poor condition. The heart monitors, at the time of their replacement,
will be six and seven years old. We also need to upgrade the technology that is now available in the monitors. The new technology will also give
our paramedics the ability to better treat the patient's needs in the field. With this new diagnostic capability, it will improve the real time data
needed during treatment. Currently, we have applied for an AG grant to obtain the five monitors in 2016. If we are unable to obtain this grant,
this request in the CIP for 2017 and 2018 will be needed.
Budget Impact/Other
Only the cost of the units. We do not expect any additional budget impact.
Useful Life 10 years
Project Name Replacement of EMS Heart Monitors
Category Equipment
Type Equipment
Contact Fire Chief
Department Ambulance
Total Project Cost:$130,000
Total2017 2018 2019 2020 2021Expenditures
130,00078,000 52,000Equip/Vehicles/Furnishings
78,000 52,000 130,000Total
Total2017 2018 2019 2020 2021Funding Sources
130,00078,000 52,000Ambulance Fund
78,000 52,000 130,000Total
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Building Maintenance
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Workshop Packet Page Number 93 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
High priority facility upgrades as identified by the Asset Management Study are scheduled for 2020 and 2021.
Project #MT16.01
Priority 3 Important
Justification
An asset management report was completed in April of 2015 that identified existing deficiencies and estimated costs for renewal/replacement
over the next 20 years, with the immediate 5 year period identified with $9.78 million in needs.
City Hall/Police = $4,900,000; 1902 Building = $2,200,000; Park Maintenance = $760,000; Central Fire Station = $370,000; North Fire Station
= $990,000; South Fire Station = $0; Nature Center = $560,000
The report categorizes system deficiencies by priority. With 5 year needs greatly exceeding available funding it is proposed that only Priority 1
(Currently Critical) and Priority 2 (Potentailly Critical) items be addressed until additional funding can be identified.
Years 2017, 2018 and 2019 have separate CIP project numbers with detailed requests and funding sources.
Budget Impact/Other
These improvements should have a positive impact on the budge due to increased efficiency of the new mechanical systems and reduced
maintenance.
Useful Life 20 years
Project Name Municipal Facility Upgrades
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$200,000
Total2017 2018 2019 2020 2021Expenditures
200,000100,000 100,000Construction/Maintenance
100,000 100,000 200,000Total
Total2017 2018 2019 2020 2021Funding Sources
200,000100,000 100,000Building Replacement Fund
100,000 100,000 200,000Total
47
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Workshop Packet Page Number 94 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The park maintenance building is in need of a variety of electrical, mechanical and building updates in 2017 as recommended in the Asset
Management Study.
Project #MT17.01
Priority 3 Important
Justification
The park maintenance building is in need of updates or replacement for electrical, flooring, overhead doors, exhaust systems and switchgear.
These improvements are warranted as these items are well beyond their useful life. (Recommended for action in 2016 per the Asset Management
Study).
Budget Impact/Other
These improvements should have a positive impact on the budge due to increased efficiency of the mechanical systems and reduced maintenance.
Useful Life 20 years
Project Name Park Maintenance Building Updates
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$140,000
Total2017 2018 2019 2020 2021Expenditures
140,000140,000Construction/Maintenance
140,000 140,000Total
Total2017 2018 2019 2020 2021Funding Sources
140,000140,000CIP Fund
140,000 140,000Total
48
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Workshop Packet Page Number 95 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The emergency lighting and exiting signs in City Hall, North Fire Station, Central Fire Station and the Park Maintenance building require
upgrading in 2017.
Project #MT17.02
Priority 3 Important
Justification
Emergency lighting, battery packs and exit signs require upgrading in City Hall, the North Fire Station, the Central Fire Station and the Park
Maintenance building. These are life safety improvements. The current systems are beyond useful life.
Budget Impact/Other
There will be little to no impact on the operating budget. The new lighting will be more efficient.
Useful Life 15 years
Project Name Emergency Lighting and Exits Signs
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$210,000
Total2017 2018 2019 2020 2021Expenditures
210,000210,000Construction/Maintenance
210,000 210,000Total
Total2017 2018 2019 2020 2021Funding Sources
210,000210,000CIP Fund
210,000 210,000Total
49
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Nature Center needs updates to many aspects of the building, electrical, plumbing and mechanical systems in 2017.
Project #MT17.03
Priority 3 Important
Justification
The Nature Center building needs updates including replacement of emergency lighting, exit signs, roof, siding, windows, ceiling tiles, exhaust
system, furnace, A/C and underground ductwork. This work is necessary to bring the facility up to an acceptable standard. Past deferred
maintenance has come due and without this investment full replacement of the facility may be needed in the near future.
Budget Impact/Other
We expect a positive impact on the operating budget with increased efficiency of the new mechanical systems and reduced maintenance.
Useful Life 20 years
Project Name Nature Center Facility Updates
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$220,000
Total2017 2018 2019 2020 2021Expenditures
220,000220,000Construction/Maintenance
220,000 220,000Total
Total2017 2018 2019 2020 2021Funding Sources
220,000220,000Bonds Tax Abatement
220,000 220,000Total
50
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Workshop Packet Page Number 97 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
As recommended by the Asset Management Study, the City Hall building is scheduled for replacement of flooring, ceiling and painting in 2017.
Project #MT17.04
Priority 3 Important
Justification
The City Hall building needs ceiling tile replacement, painting, carpeting/flooring and counter repositioning. The ceiling system is falling apart
and is stained. Flooring in the customer service area is proposed to be updated to polished concrete. Carpet throughout the building is beyond
useful life. Painting is proposed in various locations in addtion to a minor allocation for shifting the far counter area back, thus creating more
useable room for customers and the city staff.
Budget Impact/Other
We anticipate little to no impact on the operating budget.
Useful Life 20 years
Project Name City Hall Facility Updates
Category Buildings
Type Maintenance
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$415,000
Total2017 2018 2019 2020 2021Expenditures
415,000415,000Construction/Maintenance
415,000 415,000Total
Total2017 2018 2019 2020 2021Funding Sources
415,000415,000CIP Fund
415,000 415,000Total
51
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Workshop Packet Page Number 98 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The mechanical system in the 1902 Building is scheduled for updates in 2018 as recommended per the Asset Management Study.
Project #MT17.05
Priority 3 Important
Justification
The 1902 Building mechanical system requires updates to the central air handler unit, the VAV system with distribution renewal and unit
heaters. These are basic functions that are beyond useful life. This will ensure proper air flow and reliability to the AHU, translasting to a proper
work environment for city staff and customers. (Recommended for action in 2020 per the Asset Management Study).
Budget Impact/Other
We anticipate increased efficiencies with the new mechanical system, resulting in a positive impact on the operating budget.
Useful Life 20 years
Project Name 1902 Building Mechanical Updates
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$360,000
Total2017 2018 2019 2020 2021Expenditures
360,000360,000Construction/Maintenance
360,000 360,000Total
Total2017 2018 2019 2020 2021Funding Sources
360,000360,000Bonds GO CIP
360,000 360,000Total
52
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Workshop Packet Page Number 99 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The roof system on the 1902 Building needs to be replaced in 2019 per the Asset Management Study.
Project #MT17.06
Priority 3 Important
Justification
The 1902 Building roofing (BUR) renewal is needed. Over the past 5 years about two dozen leaks have occurred and each is addressed but at a
price. The roof system is beyond its useful life and needs replacement to protect the interior. (Recommended for action in 2018 per the Asset
Management Study).
Budget Impact/Other
The improvement should result in savings to the operating budget. The roof will require less maintenance and will be more energy efficient.
Useful Life 20 years
Project Name 1902 Building Roof
Category Buildings
Type Improvement
Contact Public Works Director
Department Building Maintenance
Total Project Cost:$410,000
Total2017 2018 2019 2020 2021Expenditures
410,000410,000Construction/Maintenance
410,000 410,000Total
Total2017 2018 2019 2020 2021Funding Sources
410,000410,000Bonds GO CIP
410,000 410,000Total
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Environment and Economic
Development Department
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The purchase of vacant or dilapidated properties to then prepare sites for new housing is proposed for 2018 and 2020.
Project #CD02.01
Priority 3 Important
Justification
The primary purpose of the Housing Replacement Program is to prevent neighborhoods from deteriorating. If a single dwelling deteriorates to
the point of becoming a detriment or an eyesore, ir will have an affect on the surrounding area. Other property owners may not be motivated to
care for or to improve their properties if they live near or next to a rundown house. With this in mind, the city council established the Housing
Replacement Program. The city council also has adopted policy guidelines that set standards for the purchase and resale of these properties. The
cost estimate is based on the premise of purchasing a minimum of one property every other year until the goals of the program change. The last
use of funds for this program provided an upgrade to the property at Larpenteur and Adolphus to redevelop this property. Revenues for this
program were dedicated to the Gladstone Neighborhood Redevelopment Program in 2005. No funds were allocated in 2006 - 2012. Monies in
2017 may begin to be utilized for a housing survey/10 year vision for the EDA/HEDC to work with.
Budget Impact/Other
There will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could
potentially lower property taxes.
Useful Life
Project Name Housing Replacement Program
Category Redevelopment
Type Improvement
Contact EEDD Director
Department EEDD
Total Project Cost:$160,000
Total2017 2018 2019 2020 2021Expenditures
160,00080,000 80,000Construction/Maintenance
80,000 80,000 160,000Total
Total2017 2018 2019 2020 2021Funding Sources
160,00080,000 80,000Redevelopment Fund
80,000 80,000 160,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The purchase vacant or dilapidated commercial properties to then prepare the sites for new development is proposed for alternate years starting in
2017.
Project #CD09.01
Priority 3 Important
Justification
The primary purpose of the Commercial Property Redevelopment Program is to prevent neighborhoods from deteriorating. If a Commerciaal
Property deteriorates to the point of becoming a detriment or an eyesore, it will have an affect on the surrounding area. Other property owners
may not be motivated to care for or to improve their properties if they live near or next to a rundown property. The city council also has adopted
policy guidelines that set standards for the purchase and resale of these properties. The cost estimate is based on the premise of purchasing a
minimum of one property every other year until the goals of the program change. This is a city initiative under the direction of the HEDC
working with the EDA.
Assumed revenue from sale of property:
2017: $650,000
2019: $650,000
2021: $650,000
Note: EDA function of property resale is net neutral
Budget Impact/Other
There will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could
potentially lower property taxes.
Useful Life
Project Name Commercial Property Redevelopment
Category Redevelopment
Type Improvement
Contact EEDD Director
Department EEDD
Total Project Cost:$1,950,000
Total2017 2018 2019 2020 2021Expenditures
1,950,000650,000 650,000 650,000Construction/Maintenance
650,000 650,000 650,000 1,950,000Total
Total2017 2018 2019 2020 2021Funding Sources
1,950,000650,000 650,000 650,000EDA Fund
650,000 650,000 650,000 1,950,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Specific properties in the Gladstone area will be identified and the City may facilitate the acquistion and redevelopment of the properties in
accordance with the approved Gladstone Master Plan and the City's Comprehensive Plan.
Project #CD15.01
Priority 3 Important
Justification
The development of the Gladstone is underway. Phase 1 street, landscape and roadway improvements have been completed. Plans are underway
for Phase 2 public improvements beginning in 2020. The Shores senior housing project on Phalen Place was constructed in 2012 and 50 future
units are to be completed by 2017. In addition, redevelopment occurred in 2015 on the Maplewood Bowl site, resulting in 120 affordable and
market rate senior housing.
The final phase will include funding for the acquisition of property for redevelopment. Specific properties will be identified and the City may act
as developer or in agreement with a private developer to acquire and demolish existing buildings and property for development in accordance
with the approved Gladstone Master Plan and the City's Comprehensive Plan.
Budget Impact/Other
There will be no direct impact on the operating budget. However, this program is designed to improve the tax base in the City, which could
potentially lower property taxes.
Useful Life
Project Name Gladstone Area Redevelopment
Category Redevelopment
Type Improvement
Contact EEDD Director
Department EEDD
Total Project Cost:$4,850,000
Total2017 2018 2019 2020 2021Expenditures
4,750,0002,000,000 2,750,000Land Acquisition
2,000,000 2,750,000 4,750,000Total
Prior
100,000
Total
Total2017 2018 2019 2020 2021Funding Sources
4,750,0002,000,000 2,750,000Bonds Tax Increment
2,000,000 2,750,000 4,750,000Total
Prior
100,000
Total
56
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Fire Department
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
1500GPM Fire Truck
Project #FD03-020
Priority 2 Very Important
Justification
This truck will replace a 1997 fire truck which has significant rust issues as well as ongoing maintenance costs. The goal of our replacement
program for fire trucks is to have all first line pumpers replaced every 20 years. Due to the downsizing from two fire trucks to one fire truck per
station starting in 2017, this truck will need to be replaced one year earlier and will be build to accommodate rescue equipment and other spcialty
equipment that is currently being used on that vehicle. The new engince will have the additional space as well as have the capabilities of doing
the function of both rescue and fire suppression.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 10 years
Project Name Replacement of Fire Truck
Category Equipment
Type Equipment
Contact Fire Chief
Department Fire Department
Total Project Cost:$630,000
Total2017 2018 2019 2020 2021Expenditures
630,000630,000Equip/Vehicles/Furnishings
630,000 630,000Total
Total2017 2018 2019 2020 2021Funding Sources
630,000630,000Fire Equipment Fund
630,000 630,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Remodel Hazelwwod Fire Station #3
Project #FD10.011
Priority 2 Very Important
Justification
In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire
department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the
city's leg. The plan is for the other two to be remodeled at their current locations.
In 2018, our goal is to start remodeling the station that is located at the intersection of Hazelwood and County Road C. This station will become
our North District Station Number Three. Currently, the facility is only capable of having two firefighters staffed around the clock. Our goal,
over the next one to six years, is to have all of our stations staffed with six firefighters around the clock. The current station was built over 40
years ago with the energy efficiencies that were available at that time. With the remodeling of this station, today's energy efficiencies will be built-
in with additional storage and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring
of 2018 and be opperational by November 2018. The necessary changes to this station will allow the Maplewood Fire Department to continue to
provide outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential
for a decrease in our service level as we continue to have substantial increases in our calls for emergency services.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs and increased energy efficiencies.
Useful Life 20 years
Project Name Rehabilitation of Fire Station
Category Buildings
Type Improvement
Contact Fire Chief
Department Fire Department
Total Project Cost:$2,300,000
Total2017 2018 2019 2020 2021Expenditures
2,300,0002,300,000Construction/Maintenance
2,300,000 2,300,000Total
Total2017 2018 2019 2020 2021Funding Sources
300,000300,000Bonds GO CIP
2,000,0002,000,000Proceeds from Sale Property
2,300,000 2,300,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Rehab Gladstone Fire Station #2
Project #FD10.012
Priority 2 Very Important
Justification
In 2011, the city council received information on new staffing scenarios for the fire department and at the same time approved the fire
department going from five fire stations to three. In order to better serve our community, one new station needed to be built in the middle of the
city's leg. The plan is for the other two to be remodeled at their current locations.
In 2017, our goal is to start remodeling the station that is located at 1955 Clarence Street. This station will become our Central District Station
Number Two. Currently, the facility is only capable of having four firefighters staffed around the clock. Our goal, over the next one to six years,
is to have all stations staffed with six firefighters around the clock. The current station was built in 2000 and had to be scaled back due to the
high cost of construction at that time. Even though this station is only 14 years old, many changes have been made in energy efficiencies in this
short period of time. With the remodeling of this station, today's energy efficiencies will be built-in along with additional storage, more office
space and sleeping quarters that will meet our needs into the foreseeable future. Our goal is to start construction in the spring of 2017 and be in
operation by November 2017. The necessary changes to this station will allow the Maplewood Fire Department to continue to provide
outstanding service to its residents and those that visit and work in our fine city. Any delay in remodeling this station has a high potential for a
decrease in our service level as we continue to have substantial increases in our calls for emergency services.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs and increased energy efficiencies.
Useful Life 20 years
Project Name Rehabilitation of Fire Station
Category Buildings
Type Improvement
Contact Fire Chief
Department Fire Department
Total Project Cost:$2,000,000
Total2017 2018 2019 2020 2021Expenditures
2,000,0002,000,000Construction/Maintenance
2,000,000 2,000,000Total
Total2017 2018 2019 2020 2021Funding Sources
600,000600,000Bonds GO CIP
1,400,0001,400,000Proceeds from Sale Property
2,000,000 2,000,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
800 MHz Mobile and Portable Radios
Project #FD15.010
Priority 1 Critical
Justification
In 2007, all public safety agencies within Ramsey County moved from the old UHF VHF radio system to the new 800 MHz system. This new
system provided interoperability between all public safety disciplines and improved total state communications. Moving to the new system
required a total replacement of all existing radio devices within Ramsey County. Through a grant process at the time, Ramsey County was able to
replace all existing radios within Ramsey County used by public safety disciplines. There was no cost to the city of Maplewood for this
replacement. Starting in 2015, those radios purchased back in 2007 will no longer be supported by manufacturer which in turn will require us to
purchase newer models. Currently within the city of Maplewood's public safety, we have 265 radios. We are looking at reducing that number, but
with an average cost of $3,500 per radio, this item still requires a lot of funding. Starting in 2016, we would like to start replacing about 10 of
these a year as needed. The technology has not changed, we just won't be able to get the current radios repaired as they begin to break down. We
will continue to look for grant opportunities as they become available as well as work with our neighboring departments to ensure the best
possible pricing.
Budget Impact/Other
There will be no additional operating costs after the initial purchase. A maintenance plan is in place.
Useful Life 10 years
Project Name Replacement of Police & Fire 800 MHZ Radios
Category Equipment
Type Equipment
Contact
Department Fire Department
Total Project Cost:$419,000
Total2017 2018 2019 2020 2021Expenditures
384,00076,800 76,800 76,800 76,800 76,800Equip/Vehicles/Furnishings
76,800 76,800 76,800 76,800 76,800 384,000Total
Prior
35,000
Total
Total2017 2018 2019 2020 2021Funding Sources
384,00076,800 76,800 76,800 76,800 76,800CIP Fund
76,800 76,800 76,800 76,800 76,800 384,000Total
Prior
35,000
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Rehab/Air Truck
Project #FD16.010
Priority 2 Very Important
Justification
This new rehab/air truck will replace the existing truck that was purchased in 1992 and will be 26 years old at the time of its replacement. This
truck plays a major role within the Maplewood Fire Department. Its main function is to provide an area in which our firefighters can get out of
the winter and summer elements when fighting a fire or performing other dangerous tasks. NFPA recommencds that each firefighter must take a
break after using an air pack for more than 45 minutes to either get warmed up or cooled off depending on the outside conditions. Blood
pressures and carbon dioxide readings must be taken as well as providing fluids to keep the firefighters hydrated. Another major role that this
truck performs is providing an air supply to refill air tanks at fires. Currently, we can fill over 60 bottles of air at a fire. Our goal for the new
truck would be to have a constant air supply available. This truck also provides us with additional space to carry other supplies and equipment as
it relates to both rehab and air supply functions and is also used in partnership with the Oakdale Fire Department. In turn, the Oakdale Fire
Department provides a command vehicle to the Maplewood Fire Department. These two shared pieces of equipment not only provide a cost
savings to both communities, they enhance our sharing of services.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Replacement of Rehab/Air Truck
Category Equipment
Type Equipment
Contact Fire Chief
Department Fire Department
Total Project Cost:$306,000
Total2017 2018 2019 2020 2021Expenditures
306,000306,000Equip/Vehicles/Furnishings
306,000 306,000Total
Total2017 2018 2019 2020 2021Funding Sources
306,000306,000Fire Equipment Fund
306,000 306,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
1500 GPM Fire Truck
Project #FD17.020
Priority 2 Very Important
Justification
This truck will replace a 2000 fire truck which has significant rust issues as well as ongoing maintenance costs. The goal of our replacement
program for fire trucks is to have all fire line pumpers replaced every 20 years. The new engine will have the additional space as well as have the
capabilities of doing the function of both rescue and fire suppression. It will also be foam capable. At the time of replacement, this turck will be
21 years old.
Budget Impact/Other
There will be a positvie impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Replacement of Fire Truck
Category Equipment
Type Equipment
Contact Fire Chief
Department Fire Department
Total Project Cost:$610,000
Total2017 2018 2019 2020 2021Expenditures
610,000610,000Equip/Vehicles/Furnishings
610,000 610,000Total
Total2017 2018 2019 2020 2021Funding Sources
610,000610,000Fire Equipment Fund
610,000 610,000Total
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Information Technology
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Purchase of New Election Equipment
Project #IT12.010
Priority 1 Critical
Justification
Existing equipment will be replaced to upgrade computer capabilities and to meet state statute requirements.
Budget Impact/Other
There will be little to no impact on the operating budget. A maintenance agreement will be purchased very similar to the existing maintenance
agreement on the current equipment.
Useful Life 15 years
Project Name Election Equipment
Category Equipment: Computers
Type Equipment
Contact IT Director
Department IT
Total Project Cost:$135,000
Total2017 2018 2019 2020 2021Expenditures
45,00045,000Equip/Vehicles/Furnishings
45,000 45,000Total
Prior
90,000
Total
Total2017 2018 2019 2020 2021Funding Sources
45,00045,000CIP Fund
45,000 45,000Total
Prior
90,000
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Replacement of portions of Eden Systems software
Project #IT15.020
Priority 2 Very Important
Justification
Currently we are using the application Eden Systems by Tyler Technologies to manage a variety of items within various City departments. While
Eden Systems is not going away any time soon, they are not actively improving the application either. In some departments we have a need to
become more mobile while also bringing resources closer to our applications/customers. This item would be to replace some modules of Eden
Systems with a new application that would provide us those capabilities. In 2017 we will look at more mobile based modules for employees in
the field. 2019 would be upgrading any modules left with Eden Systems.
Budget Impact/Other
The annual maintenance agreement may increase, depending on options chosen. Impact on the operating budget will most likely be less than
$5,000 annually.
Useful Life 20 years
Project Name Eden System replacement
Category Equipment: Computers
Type Equipment
Contact IT Director
Department IT
Total Project Cost:$165,000
Total2017 2018 2019 2020 2021Expenditures
165,00065,000 100,000Equip/Vehicles/Furnishings
65,000 100,000 165,000Total
Total2017 2018 2019 2020 2021Funding Sources
165,00065,000 100,000IT Fund
65,000 100,000 165,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Upgrade of Laserfiche software & infrastructure
Project #IT15.030
Priority 1 Critical
Justification
The latest version of Laserfiche has been rolled out and is utilizing a different license structure. The new structure requires that we purchase an
individual license for each person that will be uploading items into Laserfiche but will also allow those users additional access to modules and
features that we currently do not have. These additional features will allow us to create workflow processess to automate much of our routine
work. With this upgrade and with the recent interest in scanning documents, this proposal also includes funds for additional storage to support
the growing requirements.
Budget Impact/Other
Thre will be an increase in licensing costs of approximately $3,000 annually.
Useful Life 10 years
Project Name Laserfiche Update
Category Equipment: Computers
Type Equipment
Contact IT Director
Department IT
Total Project Cost:$65,000
Total2017 2018 2019 2020 2021Expenditures
25,00025,000Equip/Vehicles/Furnishings
25,000 25,000Total
Prior
40,000
Total
Total2017 2018 2019 2020 2021Funding Sources
25,00025,000IT Fund
25,000 25,000Total
Prior
40,000
Total
65
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Workshop Packet Page Number 120 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Additional SAN nodes for servers
Project #IT16.010
Priority 2 Very Important
Justification
Our storage area network (SAN) provides dist space to all of our servers. This item is being included to replace older nodes within that SAN and
to add additional storage in the future if need be. By 2020 we will be ready to retire some of the current SAN nodes in use. Also, with the large
volume of video that we are beginning to see recorded we will need additional storage in the future. This item will provide a solution to both of
those challenges.
Budget Impact/Other
There will be no additional annual ooperating costs beyond the initial purchase.
Useful Life 10 years
Project Name Server Storage
Category Equipment: Computers
Type Equipment
Contact IT Director
Department IT
Total Project Cost:$60,000
Total2017 2018 2019 2020 2021Expenditures
60,00060,000Equip/Vehicles/Furnishings
60,000 60,000Total
Total2017 2018 2019 2020 2021Funding Sources
60,00060,000IT Fund
60,000 60,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Update and improve the City's primary setting for public meetings
Project #IT17.010
Priority 3 Important
Justification
The Council Chambers has had minimal changes and improvements since it was built in the 1990's and its style and usability reflect this. This
project would include hiring an architect to design a new Council Chambers within the existing footprint. The design would focus on improving
the flexibility and usability of the space. Currently the soffits on both sides along with the vaulted ceiing make it challengin to accommodate
todays technology and the redesign would certainly address those items. This space is where the public come to view and partake in their City
government and this project would aim to make that experience as enjoyable and rewarding as possible while still being mindful of our use of tax
dollars.
Budget Impact/Other
No additional operating costs will be incurred as a result of this update.
Useful Life 15 years
Project Name Council Chambers Remodel
Category Buildings
Type Improvement
Contact IT Director
Department IT
Total Project Cost:$250,000
Total2017 2018 2019 2020 2021Expenditures
250,00050,000 200,000Planning/Design
50,000 200,000 250,000Total
Total2017 2018 2019 2020 2021Funding Sources
250,00050,000 200,000Bonds GO CIP
50,000 200,000 250,000Total
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Parks and Recreation
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Community Field Upgrades, Equipment, Fences, Courts
Project #PM07.010
Priority 3 Important
Justification
General upgrades of various parks. This proposal will provide the City with resources to continue updating and/or replacing basketball and
tennins courts, fields, fences and playgrounds. Additional upgrades to parks as determined by the Parks and Recreation Commission are also
included in this fund.
Budget Impact/Other
The upgrades should not impact the operating budget, except for a sustained decrease in maintenance costs.
Useful Life 20 years
Project Name Park Upgrades to Existing Parks
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$700,000
Total2017 2018 2019 2020 2021Expenditures
500,000100,000 100,000 100,000 100,000 100,000Construction/Maintenance
100,000 100,000 100,000 100,000 100,000 500,000Total
Prior
200,000
Total
Total2017 2018 2019 2020 2021Funding Sources
500,000100,000 100,000 100,000 100,000 100,000Bonds Tax Abatement
100,000 100,000 100,000 100,000 100,000 500,000Total
Prior
200,000
Total
68
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Restore Native Plant Communities and Install Trails and Interpretive Signage
Project #PM08.050
Priority 3 Important
Justification
Gladstone Savann is a 23-acre Neighborhood Preserve that formerly housed railroad maintenance facilities. Located in a neighborhood
undergoing redevelopment, the improvements at the preserve will be a focal point of the neighborhood and will celebrate Maplewood's cultural
and natural heritage.
Phase I improvements were completed in 2012 and Phase II was substantially completed in 2015. Improvements included soil remediation, brush
removal, trails, storm basins, entry landscaping, corner gathering area, and site restoration with native prairie grasses and wildflowers.
Future improvements include: play area, rail to trail feature, sitting area near well, additional tree planing and restoration, and interpretive
features (historical and natural resouces).
Budget Impact/Other
The trails and signs will requires maintenance; however, the impact will be minimal since this is a natural setting.
Useful Life 20 years
Project Name Gladstone Savanna Improvements
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$420,000
Total2017 2018 2019 2020 2021Expenditures
60,00060,000Construction/Maintenance
60,000 60,000Total
Prior
360,000
Total
Total2017 2018 2019 2020 2021Funding Sources
10,00010,000Environmental Utility Fund
45,00045,000State Grants
5,0005,000Tree Preservation Fund
60,000 60,000Total
Prior
360,000
Total
69
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Provide funding for open space improvements
Project #PM08.060
Priority 3 Important
Justification
Maplewood's Neighbohood Preserve system includes 15 preserves. Seven of the sites have maintained trails and nine sites have received major
restoration or active management. Improvements focus on trails, restoration, and creating demonstration areas that showcase Maplewood native
plant communities. 2016 projects include restoration projects at Prairie Farm Preserve (pollinator habitat), trail improvements at Priory Preserve
(entry, boardwalk, and sitting area), and buffer improvements at Jim's Prairie. Future improvements include trails as Spoon Lake Preserve and
Joy Park Preserve, and developing restoration demonstration area at five sites.
Budget Impact/Other
The improvements will require maintenance. Staff time will be allocated to future budges once the improvements are completed.
Useful Life 20 years
Project Name Open Space Improvements
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$675,000
Total2017 2018 2019 2020 2021Expenditures
450,000150,000 150,000 150,000Construction/Maintenance
150,000 150,000 150,000 450,000Total
Prior
225,000
Total
Total2017 2018 2019 2020 2021Funding Sources
450,000150,000 150,000 150,000Park Improvement Fund
150,000 150,000 150,000 450,000Total
Prior
225,000
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Veteran's Memorial Park Improvements
Project #PM11.020
Priority 3 Important
Justification
One of the major recommendations in the Parks System Plan is to fill the need for a destination park, reinvestment in four centrally-located parks
connection them with trails is recommended. One of these signature Parks is Veteran's Memorial Park. Veterna's Memorial Park is envisioned as
a major destination for community gathering in Maplewood. Key Features Include:
Amphitheatre that can accommodate up to 500 people
Veteran's Memorial
Playground featuring universally accessible paly equipment
234 total parking stalls
Natural resources restoration
Ball field upgrades
Picnic shelters
Restrooms
Budget Impact/Other
Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon
completion.
Useful Life 20 years
Project Name Veteran's Memorial Park
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$400,000
Total2017 2018 2019 2020 2021Expenditures
250,000250,000Construction/Maintenance
250,000 250,000Total
Prior
150,000
Total
Total2017 2018 2019 2020 2021Funding Sources
250,000250,000Park Improvement Fund
250,000 250,000Total
Prior
150,000
Total
71
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Harvest Park Master Plan
Project #PM14.020
Priority 3 Important
Justification
Harvest Park is a 25 acre park locatioed at 2561 Barclay. The park is reaching its effective life cycle, and many of the amenities are in poor
condition. Staff will work with residents to develop a master plan for this park in 2018 and begin implementation of htat plan in 2021. The plan
will likely include a re-configuration of the ball fields, a picnic shelter, new palyground,new internal trails, and additional amenities.
Budget Impact/Other
Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon
completion.
Useful Life 20 years
Project Name Harvest Park
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$50,000
Total2017 2018 2019 2020 2021Expenditures
50,00050,000Planning/Design
50,000 50,000Total
Total2017 2018 2019 2020 2021Funding Sources
50,00050,000Park Improvement Fund
50,000 50,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Remove and Replace Ash Trees to Control the Spread of EAB
Project #PM15.020
Priority 3 Important
Justification
Emerald Ash Borer (EAB) causes widespread decline and death of ash tress and has decimated ash poplulations in some states. As of April 2015
the closest infestations to Maplewood were at Pig's Eye and at Metro State University. The 2011 inventory of park and boulevard trees (does not
include natural areas) found 2,037 ash trees (21% of the 9,563 trees). To remove and replant these ash at $700-$900 each would require
$1,425,900-$1,833,300.
In June 2011, Maplewood City Council approved a plan for managing EAB in Maplewood. The plan includes strategic removal of ash trees,
starting with removal of those in poor health prior to EAB being found in Maplewood. The inventory identified 250 poor quality ash. Funding is
needed to remove and replace 125 poor quality ash trees each year over the next two years. We assume EAB will be in Maplewood prior to 2017
and significant funding will be needed to keep up with the removals once it arrives. The EAB population typically builds slowly for three to five
years and then sees very rapid growth.
Budget Impact/Other
There will be no additional impact to the operating budget once this project is completed. Tree maintenance is already incorporated into the
annual operating budget.
Useful Life 15 years
Project Name EAB Ash Removal and Planting
Category Park Improvements
Type Maintenance
Contact Park Director
Department Parks and Recreation
Total Project Cost:$550,000
Total2017 2018 2019 2020 2021Expenditures
450,000150,000 150,000 150,000Construction/Maintenance
150,000 150,000 150,000 450,000Total
Prior
100,000
Total
Total2017 2018 2019 2020 2021Funding Sources
450,000150,000 150,000 150,000CIP Fund
150,000 150,000 150,000 450,000Total
Prior
100,000
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Plan and Redevelop Wakefield Park
Project #PM15.430
Priority 3 Important
Justification
Wakefield is a 41 acre park located at 1590 Frost Avenue. Over the past 10 years the use of the park has changed. Until recently it was an
important part of our adulst softball program. However, with the addition of lights on field #1 at Goodrich, that is no longer the case. The project
proposes to redevelop Wakefield Park, including the removal of ball fields, and create a diverse park for a multitude of uses. The plan would
incorporate public art, cultural elements and play features. Wakefield has also been identified as one of the signature parks in our Parks System
Plan. The City will be working closely with the Watershed Districk on sthis redevelopment to improve water quality in the area. The Wakefield
Park concept includes a mix of active and passive programming, providing areas for picnicing and gathering, while preserving much of the park
for passive recreation and exploration. Key features include:
Signature splash pad
Winter recreation destination includes ice skating, hockey, snowshoeing and sledding
Rentable, multi-purpose building featuring flexible classroom space, kitchen facilities, warming house,restrooms, and changing rooms
***THIS PROJECT WILL BEGIN SOONER IF GRANT MONEY BECOMES AVAILABLE***
Budget Impact/Other
Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon
completion.
Useful Life 20 years
Project Name Wakefield Park
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$50,000
Total2017 2018 2019 2020 2021Expenditures
50,00050,000Planning/Design
50,000 50,000Total
Total2017 2018 2019 2020 2021Funding Sources
25,00025,000Park Improvement Fund
25,00025,000Watershed District
50,000 50,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Parks System Master Plan Implementation
Project #PM16.001
Priority 3 Important
Justification
At the time the Parks System Plan was adopted specific prioritization was given to improvements in the parks system. With more projects than
funding available, prioritization was necessary to guide where funds would be allocated. As part of this prioritization process, it was identified
that the Maintenance and Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks system.
The Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our existing system. This accomplishes the
highest priority we heard from our residents of "Take Care of What We Have". A first round of $2,000,000 will begin in 2016/2017, the projects
included in this round are:
2016
Goodrich Playground Replacement
2017
Wakefield Building Replacement, Meeting Rooms and Parking
2018
Sherwood Park Replacement
Hazelwood Building Replacement
Hazelwood Playground Replacement
Hazelwood Field Improvements
For all of these projects staff will lead the community through a thorough public process. Future projects will be decided at a later date.
Budget Impact/Other
Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon
completion.
Useful Life 15 years
Project Name Park Maintenance and Re-Investment
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$3,000,000
Total2017 2018 2019 2020 2021Expenditures
3,000,0001,000,000 1,000,000 1,000,000Construction/Maintenance
1,000,000 1,000,000 1,000,000 3,000,000Total
Total2017 2018 2019 2020 2021Funding Sources
3,000,0001,000,000 1,000,000 1,000,000Bonds Tax Abatement
1,000,000 1,000,000 1,000,000 3,000,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Creation of the Maplewood Nature Center Master Plan
Project #PM16.003
Priority 3 Important
Justification
The Park System Master Plan identifies the need for a Master Plan to be completed for the Mapleood Nature Center. The first step in
development of the Master Plan is to conduct a feasibilty study to 1) evalutate short-term and long-term environmental and nature programming
needs, 2) determine whether the existing Visitor Center and site and meet those needs, 3) recommend a course of action (renovation, new center,
or new site). The Master Plan would then develop concepts of the Visitor Center and site improvements, developments or redevelopment.
Budget Impact/Other
Equipment and facilities will require maintenance and periodic upgrades. These costs will be identified and built into the operating budget upon
completion.
Useful Life 15 years
Project Name Maplewood Nature Center Master Plan
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$75,000
Total2017 2018 2019 2020 2021Expenditures
75,00075,000Construction/Maintenance
75,000 75,000Total
Total2017 2018 2019 2020 2021Funding Sources
75,00075,000Park Improvement Fund
75,000 75,000Total
76
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Purchase Additional Properties Adjacent to the Nature Center
Project #PM16.004
Priority 3 Important
Justification
Maplewood Nature Center was built in 1978, and added onto in 1994. Indoor exhibits were redone in 2005 and stormwater improvements and
landscaoe demonstrations were done in 2008. Over half of ht e40-acre site is wetland. The visitor center and yard take up just over one acre of
land and include the main building, shed, parking lot, demonstration garden, and picnic and nature play areas. This is a small footprint for the
amount and the type of use the center receives. Due to the wetland and property boundaries, we cannot expand on the existing site. The project
would acquire an adjacent lot to the east, and a lot to the northeast. These acquisitions would allow for significant enhancements of the picnic
and paly area, the addition of a garage/storage area, and the opportunity to make a bike trail connection between Brand and East 7th Street.
Budget Impact/Other
There will be minimal additional impact on the operating budget; however, costs for trail maintenance and land upkeep will be identified and
incorporated into the annual budget.
Useful Life 20 years
Project Name Maplewood Nature Center Land Acquisition
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$260,000
Total2017 2018 2019 2020 2021Expenditures
160,000160,000Land Acquisition
100,000100,000Construction/Maintenance
160,000 100,000 260,000Total
Total2017 2018 2019 2020 2021Funding Sources
260,000160,000 100,000Park Improvement Fund
160,000 100,000 260,000Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Fish Creek Open Space
Project #PM16.005
Priority 3 Important
Justification
Maplewood acquired the 70-acre Fish Creek site in 2013. Ramsey County owns the adjacent land and the City and County work closely together
on management of their sites. Partner Great River Greening (GRG) conducted woodland and prairie restoration at the site in 2012-2015. In 2015,
an archeological investigation was conducted on the site and in January 2015 Council approved an updated Mater Plan. Phase I Improvements at
the site are scheduled for 2016 and will include installation of trails. A parking lot, kiosk, and sitting areas are scheduled for 2017. Interpretation
of site history and natural resources is scheduled for 2018.
Future phases will include the installation of the rustic trail along Fish Creek, a programming shelter, and amenities in the parcel near Carver
Road.
Budget Impact/Other
Additional operating costs will be incurred, including maintenance and upkeep of facilities and improvements. These costs will be identified and
incorporated into the annula budget after completion.
Useful Life 15 years
Project Name Fish Creek Open Space
Category Park Improvements
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$833,000
Total2017 2018 2019 2020 2021Expenditures
450,000300,000 150,000Construction/Maintenance
300,000 150,000 450,000Total
Prior
383,000
Total
Total2017 2018 2019 2020 2021Funding Sources
175,000150,000 25,000Park Improvement Fund
250,000150,000 100,000Ramsey County
25,00025,000State Grants
300,000 150,000 450,000Total
Prior
383,000
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
MCC Building Improvements
Project #PM17.02
Priority 3 Important
Justification
The following improvements are listed as critical or potentially critical in the Maplwood Community Center Asset Management Plan, future year
projects will be based on asset management rankings:
2017
-Replacement of first floor (admissions area) carpeting and tile areas
-Replacement of three doors (non-complaint_from admissions/concession to gym
-Relacement of toilet partitions in second floor bathrooms at MCC
- Annual roofing repairs
Replacement of all banquet dividers with new wallpaper
Replacement of exterior door assembly (3x7 original storefront)
-Repair of exterior stairs to the north entrance
-Replacement of ceramic tiles including wainscot and bullnose trim in 2nd floor batheroom
-Replacement of exterior doors assembly (6x7 original storefront)
Upgrade kitchen equipment
Upgrade fire panel and replace smoke detectors in gym and theatre
2018
-Redesign of south entrance including signage, lighting, and bollards
Budget Impact/Other
There will be no additional budget impacat. The City has entered into a contract with the YMCA for operations of the facility. The YCMA and
City will share in capital improvements, but the City will not be involved in operations.
Useful Life 20 years
Project Name MCC Building Improvements
Category Buildings
Type Improvement
Contact Park Director
Department Parks and Recreation
Total Project Cost:$1,500,000
Total2017 2018 2019 2020 2021Expenditures
1,500,000500,000 500,000 500,000Construction/Maintenance
500,000 500,000 500,000 1,500,000Total
Total2017 2018 2019 2020 2021Funding Sources
1,500,000500,000 500,000 500,000Bonds Tax Abatement
500,000 500,000 500,000 1,500,000Total
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Police Department
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Body/In-Squad/Interview Room Cameras - Electronic Weapon System
Project #PD14.040
Priority 2 Very Important
Justification
The in-squad and interview room camera system was installed in 2009. In early 2016, due to equipment to equipment failure, in-squad camera
systems were removed from all the department's marked squad cars. The three existing interview room cameras, which were are supported by the
in-squad camera system storage server remain operational, although the server is beyong end of life. For purposes of evidence collection, libility
reduction, and aiding public trust, these systems are of critical importance. This proposal puts all the departments camera systems (body worn, in-
squad, and interview rooms) on a single platform with cloud-based data storage. In additon, the request includes replacement of (60) Taser
electronic incapacitation devices. This request includes all associated hardware, back-end operating system, and cloud-based data storage that is
linked/associated with the department's records management system.
Budget Impact/Other
Operating costs for storage and maintenance of the data are approximately $105,000 and are incorporated into the five-year CIP.
Useful Life 15 years
Project Name Police Department Body/Squad Video/EW Systems
Category Equipment
Type Equipment
Contact Police Captain
Department Police Department
Total Project Cost:$626,855
Total2017 2018 2019 2020 2021Expenditures
601,680178,000 105,920 105,920 105,920 105,920Equip/Vehicles/Furnishings
178,000 105,920 105,920 105,920 105,920 601,680Total
Prior
25,175
Total
Total2017 2018 2019 2020 2021Funding Sources
601,680178,000 105,920 105,920 105,920 105,920Police Equipment Fund
178,000 105,920 105,920 105,920 105,920 601,680Total
Prior
25,175
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Marked patrol squad replacement
Project #PD15.010
Priority 1 Critical
Justification
In recognition that effective policing efforts require high visibility and high mobility, the department needs to maintain and invest in fleet
operations. As vehicles become more efficient and as we collect and evaluate data about the best fleet resources for specific types of police
work, maintaining a current and operational fleet is critical. The current replacement plain is 5 marked squads annually at a fully burdened cost
of $36,600 each.
Budget Impact/Other
Adhering to the appropriate replacement schedule has a positive impact on the operating budget by minimizing maintenance costs and down time.
Useful Life 10 years
Project Name Squad Replacement
Category Vehicles
Type Equipment
Contact Police Captain
Department Police Department
Total Project Cost:$1,223,390
Total2017 2018 2019 2020 2021Expenditures
852,540152,320 155,360 158,480 203,380 183,000Equip/Vehicles/Furnishings
152,320 155,360 158,480 203,380 183,000 852,540Total
Prior
370,850
Total
Total2017 2018 2019 2020 2021Funding Sources
653,850114,240 116,520 118,860 121,230 183,000Police Equipment Fund
198,69038,080 38,840 39,620 82,150Police Services Fund
152,320 155,360 158,480 203,380 183,000 852,540Total
Prior
370,850
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Records Management System
Project #PD15.020
Priority 2 Very Important
Justification
In 2015, the police department purchased a new records management system (RMS) in collaboration with the Ramsey County Sheriff's Office
and several other law enforcement agencies. The new system is integrated with the Ramsey County Emergency Communications Center CAD
and mobile computing systems. The 2017 through 2021 amounts reflects the development of a replacement fund for RMS, which may ultimately
come under a JPA, similar to the Ramsey County ECC.
Budget Impact/Other
There will be no additional impact on the operating budget, other than the annual costs already identified in the CIP expenditures.
Useful Life 15 years
Project Name Records Management System
Category Equipment
Type Equipment
Contact Police Captain
Department Police Department
Total Project Cost:$386,620
Total2017 2018 2019 2020 2021Expenditures
150,00030,000 30,000 30,000 30,000 30,000Equip/Vehicles/Furnishings
30,000 30,000 30,000 30,000 30,000 150,000Total
Prior
236,620
Total
Total2017 2018 2019 2020 2021Funding Sources
150,00030,000 30,000 30,000 30,000 30,000Police Equipment Fund
30,000 30,000 30,000 30,000 30,000 150,000Total
Prior
236,620
Total
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Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Capital investment in shared Regional Police Firearms Training Range
Project #PD15.060
Priority 3 Important
Justification
This project represents allocation of funding for Maplewood to join a consortium of East Metro communities in the design, development,
building, and operation of a Regional Police Firearms Training Range. At present Cottage Grove and Woodbury have secured funding for the
purpose of planning a training site that would include a firearms range. There continues to be discussions and preliminary planning for a
Regional Range that would be shared and governed by a number of East Metro law enforcement agencies. From a Maplewood perspective it is
important that any new range be tied to closure of the South Maplewood outdoor range currently operated by the St. Paul Police Department on a
long term lease basis. The Regional Range is now expected to cost $5 to $13 million dollars and would largely be funded by state issued bond
funds.
Closure of the South Maplewood range provides opportunity for site clean-up. Once any environmental hazards are removed, the site is a prime
location for residential redevelopment. Planning and capital investment in such a project provides a much needed resource for the police
department and addresses on-going neighborhood and environmental concerns, while paving the way for taxable site development. The range
budget continues to reflect what is expected to be Maplewood’s investment for membership in a joint powers entity.
Budget Impact/Other
Additional costs will be identified upon completion of the facility. Maintenance and upkeep will be shared with member cities. A formula has
not yet been developed.
Useful Life
Project Name Regional Police Firearms Training Range
Category Buildings
Type Equipment
Contact Police Captain
Department Police Department
Total Project Cost:$475,000
Total2017 2018 2019 2020 2021Expenditures
475,000175,000 100,000 100,000 100,000Equip/Vehicles/Furnishings
175,000 100,000 100,000 100,000 475,000Total
Total2017 2018 2019 2020 2021Funding Sources
475,000175,000 100,000 100,000 100,000Bonds GO CIP
175,000 100,000 100,000 100,000 475,000Total
83
E3, Attachment 1
Workshop Packet Page Number 143 of 184
Public Works Department
E3, Attachment 1
Workshop Packet Page Number 144 of 184
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E3, Attachment 1
Workshop Packet Page Number 145 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The city has an annual program to refurbish lift stations. In 2017 lift station #20 at 2345 Keller Parkway N is scheduled for upgrades.
Project #PW03.21
Priority 2 Very Important
Justification
This program involves the refurbishing of lift stations. This expenditure is a preventive maintenance expenditure to help reduce backups and
failures due to emergency situations. The program includes pump rebuilds, wet well inspections and general site improvements for the nine lift
stations located throughout the City. The dollars allocated for the year 2017 will be for pump and electrical upgrades to lift station #20 at 2345
Keller Parkway N. The remaining funds will be for technological upgrades to the telemetry at various lift stations.
Budget Impact/Other
The upgrade program has a positive impact on the operating by reducing maintenance costs.
Useful Life 60 years
Project Name Lift Station Upgrade Program
Category Utilities
Type Maintenance
Contact Public Works Director
Department Public Works
Total Project Cost:$100,000
Total2017 2018 2019 2020 2021Expenditures
100,00020,000 20,000 20,000 20,000 20,000Construction/Maintenance
20,000 20,000 20,000 20,000 20,000 100,000Total
Total2017 2018 2019 2020 2021Funding Sources
100,00020,000 20,000 20,000 20,000 20,000Sanitary Sewer Fund
20,000 20,000 20,000 20,000 20,000 100,000Total
84
E3, Attachment 1
Workshop Packet Page Number 146 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The two 1996 12,000 lb trailers, Units 721 and 722, are due to be replaced in 2017.
Project #PW06.01
Priority 3 Important
Justification
Replacement is scheduled for two 1996 12,000lb capacity trailers. These trailers are used by the park maintenance division to transport turf
maintenance equipment throughout the park system. The trailers will need costly repairs to pass the annual D.O.T. inspection. The repairs
needed will far exceed the value of the trailers.
Budget Impact/Other
No additional operating costs are involved.
Useful Life 15 years
Project Name Two 12,000 lb Capacity Trailers
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$18,000
Total2017 2018 2019 2020 2021Expenditures
18,00018,000Equip/Vehicles/Furnishings
18,000 18,000Total
Total2017 2018 2019 2020 2021Funding Sources
18,00018,000Fleet Management Fund
18,000 18,000Total
85
E3, Attachment 1
Workshop Packet Page Number 147 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1991 Truckster, Unit 655, is due for replacement for continued use in athletic field painting and maintenance in 2017.
Project #PW06.06
Priority 3 Important
Justification
Replacement is scheduled for the 1991 three-wheel truckster. This piece of equipment is used primarily for painting athletic fields throughout
the park system. Due to its age (25 years old) and high engine hours the machine is unreliable. The new painter will be equipped with new
technology to make the operation more efficient and cost effective.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Three-Wheel Truckster
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$15,000
Total2017 2018 2019 2020 2021Expenditures
15,00015,000Equip/Vehicles/Furnishings
15,000 15,000Total
Total2017 2018 2019 2020 2021Funding Sources
15,00015,000Fleet Management Fund
15,000 15,000Total
86
E3, Attachment 1
Workshop Packet Page Number 148 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1-ton truck with plow attachment, Unit 646, is due for replacement in 2017.
Project #PW07.03
Priority 3 Important
Justification
This truck is equipped with a dump body, snow plow and sander. The unit is utilized year round in the park maintenance division. The old unit
has high miles and is in need of costly repairs. The new truck will be equipped with the proper sander and de-icing equipment to meet the
MPCA's standards for de-icing materials best practices.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 12 years
Project Name 1-Ton Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$72,000
Total2017 2018 2019 2020 2021Expenditures
72,00072,000Equip/Vehicles/Furnishings
72,000 72,000Total
Total2017 2018 2019 2020 2021Funding Sources
72,00072,000Fleet Management Fund
72,000 72,000Total
87
E3, Attachment 1
Workshop Packet Page Number 149 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
A Chevrolet 1997 1/2-ton pickup, Unit 508, is due for replacement in 2017.
Project #PW12.04
Priority 3 Important
Justification
This unit is used for the building maintenance staff. The truck has high mileage and is in need of a new transmission. It is no longer coast
effective to operate this vehicle.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 10 years
Project Name One 1/2-Ton Pickup
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$22,000
Total2017 2018 2019 2020 2021Expenditures
22,00022,000Equip/Vehicles/Furnishings
22,000 22,000Total
Total2017 2018 2019 2020 2021Funding Sources
22,00022,000Fleet Management Fund
22,000 22,000Total
88
E3, Attachment 1
Workshop Packet Page Number 150 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2000 single-axle plow truck, Unit 538 is due for replacement in 2018.
Project #PW13.03
Priority 2 Very Important
Justification
The 2000 model year plow truck is due for replacement. This unit is one of eight single-axle trucks in the fleet. This truck is an intergral piece
of equipment in the fleet for the street maintenance division. It is utilized year round. In summer, the truck is used for patching and paving
streets. In winter, it is used every snow/ice event for treating and plowing city streets.
Budget Impact/Other
An annual savings is realized over the next five years totaling $42,750.00 of which $37,750.00 would have been required for maintenance and
$5,000.00 lost on trade-in value.
Useful Life 15 years
Project Name Single-Axle Plow Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$205,000
Total2017 2018 2019 2020 2021Expenditures
205,000205,000Equip/Vehicles/Furnishings
205,000 205,000Total
Total2017 2018 2019 2020 2021Funding Sources
205,000205,000Fleet Management Fund
205,000 205,000Total
TotalBudget Items 2017 2018 2019 2020 2021
-42,750-6,550 -7,550 -8,550 -9,550 -10,550Maintenance
-6,550 -7,550 -8,550 -9,550 -10,550 -42,750Total
89
E3, Attachment 1
Workshop Packet Page Number 151 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2007 street sweeper, Unit 714, is due for replacement in 2017.
Project #PW13.04
Priority 3 Important
Justification
The 2007 street sweeper is scheduled for replacement because of its age and condition. Street sweepers are high wear machines and are
scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost
effective as the maintenance and repair costs increase dramatically and the trade-in value decreases.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 7 years
Project Name Street Sweeper
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$190,000
Total2017 2018 2019 2020 2021Expenditures
190,000190,000Equip/Vehicles/Furnishings
190,000 190,000Total
Total2017 2018 2019 2020 2021Funding Sources
190,000190,000Fleet Management Fund
190,000 190,000Total
90
E3, Attachment 1
Workshop Packet Page Number 152 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Stormwater ponds, also known as wet ponds, "NURP" ponds, or retention basins, are a necessary component for land development in order to
manage stormwater runoff. These basins within the city of Maplewood were typically built to control runoff rates to minimize downstream
flooding and erosion. These ponds are now also viewed as a mechanism to capture and settle pollutants. Maintaining the city’s stormwater ponds
requires the removal of sediment by conducting dredging projects.
Project #PW14.01
Priority 3 Important
Justification
Due to the buildup of sediment, maintenance is required to ensure these basins are providing the designed rate control and maintain their ability
to improve quality of stormwater runoff. As part of the pond maintenance program, the city has established a goal of completing at least one
pond assessment every two years based on available funding and staff resources. Additionally, the city will look to capitalize on partnerships
with the local watershed districts and neighboring cities that are doing similar projects. The city is required to have a pond maintenance program
as part of its NPDES MS4 general permit. This program would also coordinate with our flood mitigation projects and may be used for finalizing
out identified projects as a result of the July 2011 flood event if they are of a higher priority than a pond cleanout.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 50 years
Project Name Pond Clean Out/Dredging Projects
Category Utilities
Type Maintenance
Contact Public Works Director
Department Public Works
Total Project Cost:$200,000
Total2017 2018 2019 2020 2021Expenditures
200,000100,000 100,000Construction/Maintenance
100,000 100,000 200,000Total
Total2017 2018 2019 2020 2021Funding Sources
200,000100,000 100,000Environmental Utility Fund
100,000 100,000 200,000Total
91
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Workshop Packet Page Number 153 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2003 single-axle plow truck, Unit 537, is due for replacement in 2019.
Project #PW15.01
Priority 2 Very Important
Justification
The 2003 model year single-axle truck is due for replacement. This unit is one of eight single-axle trucks in the fleet. This truck is an intergral
piece of equipment in the fleet for the street maintenance division. It is utilized year round. In summer, the truck is used for patching and paving
streets. In winter, it is used every snow/ice event for treating and plowing city streets.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Single-Axle Plow Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$205,000
Total2017 2018 2019 2020 2021Expenditures
205,000205,000Equip/Vehicles/Furnishings
205,000 205,000Total
Total2017 2018 2019 2020 2021Funding Sources
205,000205,000Fleet Management Fund
205,000 205,000Total
92
E3, Attachment 1
Workshop Packet Page Number 154 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1996 water tanker, Unit 543, is due for replacement in 2020.
Project #PW15.02
Priority 2 Very Important
Justification
The 1996 water tanker is in need of replacement due to age, high engine hours and heavy structural wear to the tanker's frame/body. Operating
this unit is no longer cost effective. This tanker is utilized year round by all three divisions in Public Works. The street department uses the
tanker to wash medians, the utility department uses it to flush sanitary sewer mains and the parks department uses it to flood ice rinks.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Water Tanker
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$110,000
Total2017 2018 2019 2020 2021Expenditures
110,000110,000Equip/Vehicles/Furnishings
110,000 110,000Total
Total2017 2018 2019 2020 2021Funding Sources
110,000110,000Fleet Management Fund
110,000 110,000Total
93
E3, Attachment 1
Workshop Packet Page Number 155 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1999 1/2-ton truck, Unit 645, is due for replacement in 2018.
Project #PW15.03
Priority 3 Important
Justification
One 1999 1/2-ton truck is scheduled for replacement. This unit is used for miscellaneous jobs in the park maintenance division. The truck has
high mileage and due to its age is in need of costly engine work that exceeds that value of the truck.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 10 years
Project Name One 1/2-Ton Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$22,000
Total2017 2018 2019 2020 2021Expenditures
22,00022,000Equip/Vehicles/Furnishings
22,000 22,000Total
Total2017 2018 2019 2020 2021Funding Sources
22,00022,000Fleet Management Fund
22,000 22,000Total
94
E3, Attachment 1
Workshop Packet Page Number 156 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1997 wood chipper, Unit 705, is due for replacement in 2018.
Project #PW15.05
Priority 3 Important
Justification
Replacement is scheduled for the 1997 wood chipper. This piece of equipment is utilized by all divisions in Public Works. Because of its age
and high engine hours the machine is unreliable and needs costly maintenance and repair. The new chipper will be equipped with new safety
features and a Tier 4 compliance engine, making it better for the environment.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Wood Chipper
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$55,000
Total2017 2018 2019 2020 2021Expenditures
55,00055,000Equip/Vehicles/Furnishings
55,000 55,000Total
Total2017 2018 2019 2020 2021Funding Sources
55,00055,000Fleet Management Fund
55,000 55,000Total
95
E3, Attachment 1
Workshop Packet Page Number 157 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Two 2002 1/2-ton pickup trucks, Units 513 and 514, are due to be replaced in 2017.
Project #PW16.01
Priority 3 Important
Justification
Two 2002 1/2-ton pickup trucks are due for replacement. These units are arrow board trucks and are utilized by the Public Works and Police
departments for traffic control. Both trucks have high mileage and are in need of costly repairs that exceed the value of the trucks.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 10 years
Project Name 1/2-Ton Pickup Trucks
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$52,000
Total2017 2018 2019 2020 2021Expenditures
52,00052,000Equip/Vehicles/Furnishings
52,000 52,000Total
Total2017 2018 2019 2020 2021Funding Sources
52,00052,000Fleet Management Fund
52,000 52,000Total
96
E3, Attachment 1
Workshop Packet Page Number 158 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2010 Elgin street sweeper, Unit 703, is due for replacement in 2020.
Project #PW16.02
Priority 3 Important
Justification
The 2010 street sweeper is scheduled for replacement because of its age and condition. Street sweepers are high wear machines and are
scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost
effective as the maintenance and repair costs increase dramatically and the trade-in value decreases.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 7 years
Project Name Street Sweeper
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$200,000
Total2017 2018 2019 2020 2021Expenditures
200,000200,000Equip/Vehicles/Furnishings
200,000 200,000Total
Total2017 2018 2019 2020 2021Funding Sources
200,000200,000Fleet Management Fund
200,000 200,000Total
97
E3, Attachment 1
Workshop Packet Page Number 159 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2011 ToolCat 5610-F, Unit 732, is due for replacement in 2019.
Project #PW16.03
Priority 3 Important
Justification
Currently, the city operates two ToolCat Work Machines. Both ToolCats are utilized year round in all three divisions of Public Works and are
the primary pieces of equipment for sidewalk snow removal. The 2011 ToolCat is in need of replacement due to high engine hours and use. The
machine is continuously in need of repair which makes it unreliable and no longer cost effective to operate.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 5 years
Project Name ToolCat Work Machine
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$45,000
Total2017 2018 2019 2020 2021Expenditures
45,00045,000Equip/Vehicles/Furnishings
45,000 45,000Total
Total2017 2018 2019 2020 2021Funding Sources
45,00045,000Fleet Management Fund
45,000 45,000Total
98
E3, Attachment 1
Workshop Packet Page Number 160 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2006 Hot Box for asphalt, Unit 729, is due for replacement in 2018.
Project #PW16.04
Priority 3 Important
Justification
The 2006 Hot Box is in need of replacement. This equipment is used to patch potholes throughout the city. It is an asset to the street department
because it can keep hot mix warm in cooler temperatures. This allows for early spring patching when potholes are at the peak. This is a heavy
use piece of equipment and should be replaced every 10 years.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Asphalt Hot Box
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$30,000
Total2017 2018 2019 2020 2021Expenditures
30,00030,000Equip/Vehicles/Furnishings
30,000 30,000Total
Total2017 2018 2019 2020 2021Funding Sources
30,00030,000Fleet Management Fund
30,000 30,000Total
99
E3, Attachment 1
Workshop Packet Page Number 161 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Three 2001 tilt-deck trailers, Units 718, 719 and 720, are due for replacement 2019.
Project #PW16.05
Priority 3 Important
Justification
Three 2001 trailers are in need of replacement. These trailers are utilized by all maintenance divisions in Public Works. Due to structural
defects caused by years of use, the trailers will no longer pass the annual D.O.T. inspections and are unsafe for use.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Three Tilt-Deck Trailers
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$30,000
Total2017 2018 2019 2020 2021Expenditures
30,00030,000Equip/Vehicles/Furnishings
30,000 30,000Total
Total2017 2018 2019 2020 2021Funding Sources
30,00030,000Fleet Management Fund
30,000 30,000Total
100
E3, Attachment 1
Workshop Packet Page Number 162 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 1987 maintenance tractor, Unit 712, is due for replacement in 2019.
Project #PW17.01
Priority 3 Important
Justification
The 1987 maintenance tractor is in need of replacement due to its age and needed engine repairs that exceed the value of the tractor. This unit
will be replaced with a multi-purpose machine that can be utilized by all division in Public Works to perform functions such as snow removal on
trails, sidewalks, parking lots and summer maintenance including trail mowing, boulevard mowing and miscellaneous construction work
throughout the city.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Tractor/Utility Machine
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$75,000
Total2017 2018 2019 2020 2021Expenditures
75,00075,000Equip/Vehicles/Furnishings
75,000 75,000Total
Total2017 2018 2019 2020 2021Funding Sources
75,00075,000Fleet Management Fund
75,000 75,000Total
101
E3, Attachment 1
Workshop Packet Page Number 163 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2007 Jacobsen mower, Unit 660, is due for replacement in 2020.
Project #PW17.02
Priority 3 Important
Justification
The 2007 mower is due for replacement. This is the largest mower in the park maintenance fleet. It cuts a 16 foot path and is utilized every day
during the mowing season throughout the parks system. This machine has high engine hours and is showing heavy wear. It is inefficient and no
longer cost effective to operate.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 7 years
Project Name 16' Park Mower
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$90,000
Total2017 2018 2019 2020 2021Expenditures
90,00090,000Equip/Vehicles/Furnishings
90,000 90,000Total
Total2017 2018 2019 2020 2021Funding Sources
90,00090,000Fleet Management Fund
90,000 90,000Total
102
E3, Attachment 1
Workshop Packet Page Number 164 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2009 1 1/2-ton utility truck, Unit 612, is due for replacement in 2021.
Project #PW17.03
Priority 3 Important
Justification
The 2009 1 1/2-ton utility truck is due for replacement. This is the primary truck used in the utility department. It is equipped with a crane for
maintenance of the city's nine sanitary sewer lift stations. The truck has high miles and the crane system is becoming unreliable and is often out
of service. Without this unit in service lift station pumps are unable to be maintained. This could result in costly sanitary sewer back-ups and
overflows that could have an impact on residents and the environment.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 12 years
Project Name 1 1/2-Ton Utility Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$90,000
Total2017 2018 2019 2020 2021Expenditures
90,00090,000Equip/Vehicles/Furnishings
90,000 90,000Total
Total2017 2018 2019 2020 2021Funding Sources
90,00090,000Fleet Management Fund
90,000 90,000Total
103
E3, Attachment 1
Workshop Packet Page Number 165 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2005 single-axle plow truck, Unit 532, is due for replacement in 2021.
Project #PW17.04
Priority 2 Very Important
Justification
The 2005 model year single-axle plow truck is in need of replacement due to high miles and maintenance costs. This unit is one of eight single-
axle trucks in the fleet. This truck is an intergral piece of equipment in the fleet for the street maintenance division. It is utilized year round. In
summer, the truck is used for patching and paving streets. In winter, it is used every snow/ice event for treating and plowing city streets.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 15 years
Project Name Single-Axle Plow Truck
Category Vehicles
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$210,000
Total2017 2018 2019 2020 2021Expenditures
210,000210,000Equip/Vehicles/Furnishings
210,000 210,000Total
Total2017 2018 2019 2020 2021Funding Sources
210,000210,000Fleet Management Fund
210,000 210,000Total
104
E3, Attachment 1
Workshop Packet Page Number 166 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The 2001 asphalt paver, Unit 725, is due for replacement in 2021.
Project #PW17.05
Priority 2 Very Important
Justification
The 2001 asphalt paving machine is in need of replacement. The paver is utilized by the street department to pave city streets, parking lots, park
trails and other miscellaneous asphalt areas throughout the city campus and facilities. This machine has many high wear moving parts and
hydraulic lines that become worn out over time and are not repairable.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Asphalt Paver
Category Equipment: PW Equip
Type Equipment
Contact Public Works Director
Department Public Works
Total Project Cost:$56,000
Total2017 2018 2019 2020 2021Expenditures
56,00056,000Equip/Vehicles/Furnishings
56,000 56,000Total
Total2017 2018 2019 2020 2021Funding Sources
56,00056,000Fleet Management Fund
56,000 56,000Total
105
E3, Attachment 1
Workshop Packet Page Number 167 of 184
Street Construction
E3, Attachment 1
Workshop Packet Page Number 168 of 184
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E3, Attachment 1
Workshop Packet Page Number 169 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Farrell/Ferndale Area streets are proposed to be fully reconstructed in 2018. Full street reconstruction projects generally include the
replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain
repairs and pedestrian improvements.
Project #PW09.08
Priority 1 Critical
Justification
The streets just east of 3M and south of Minnehaha Ave are in need of full street reconstruction including significant drainage improvements.
Most streets have no curbing and water cannot properly be channeled out of the street section. Storm water pipe and BMPs will be required in
the neighborhood. Infiltration basins, rainwater gardens, and other techniques will have to be explored to address drainage and treatment
deficiencies. The proposed project will also include new trails and sidewalks. The following streets are included in the improvements: Margaret
Ave, 5th Ave, Fremont Ave, Farrell St, Ferndale St, Conway Service Dr, Mayhill Rd and 7th St. Project includes $30,000 for fog seal
preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location to be determined).
2.0 miles of street, Average PCI: 30/100.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Farrell/Ferndale Area Street Improvements
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$7,590,000
Total2017 2018 2019 2020 2021Expenditures
7,590,000100,000 7,490,000Construction/Maintenance
100,000 7,490,000 7,590,000Total
Total2017 2018 2019 2020 2021Funding Sources
3,483,800100,000 3,383,800Bonds GO Improvement
828,200828,200Bonds GO Special
Assessment
848,000848,000City of St. Paul Water Dept
1,546,0001,546,000Environmental Utility Fund
597,000597,000Sanitary Sewer Fund
287,000287,000Water - WAC Fund
100,000 7,490,000 7,590,000Total
106
E3, Attachment 1
Workshop Packet Page Number 170 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Dennis/McClelland Area streets are proposed to be fully reconstructed in 2020. Full street reconstruction projects generally include the
replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain
repairs and pedestrian improvements.
Project #PW09.10
Priority 1 Critical
Justification
These streets have continued to deteriorate and will require a full street reconstruction with the addition of concrete curb and gutter. The
following streets are included in the improvements: Sterling St, James Dr, McClelland St, Ferndale St, Dennis Ln, O'Day St, Mayer Ln, Farrell
St, and Mayhill Rd. Unique storm water treatment methods will be required in this area near Battle Creek along with installation of drainage
infrastructure. The proposed project will also include pavement replacement, sidewalks and trails. Project includes $30,000 for fog seal
preventative maintenance treatment (area to be determined). In 2014, city crews were required to do an emergency repair to a portion of the
storm sewer network that drains directly to Battle Creek. The stormwater runoff for this area all flows over land to Mayer Lane where the
drainage enters into the storm sewer system. Mayer Lane sits approximately 35 feet above Battle Creek. Improving the storm sewer system in
this area will be challenging due to the significant grade difference between the neighborhood and Battle Creek. Therefore, it is proposed to
include $100,000 in 2018 for a pre-study of potential drainage mitigation along Battle Creek.
2.1 miles of streets, Average PCI: 31/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Dennis/McClelland Area Street Improvements
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$7,060,000
Total2017 2018 2019 2020 2021Expenditures
7,060,000100,000 100,000 6,860,000Construction/Maintenance
100,000 100,000 6,860,000 7,060,000Total
Total2017 2018 2019 2020 2021Funding Sources
3,060,500100,000 2,960,500Bonds GO Improvement
1,010,5001,010,500Bonds GO Special
Assessment
778,000778,000City of St. Paul Water Dept
1,524,000100,000 1,424,000Environmental Utility Fund
426,000426,000Sanitary Sewer Fund
261,000261,000Water - WAC Fund
100,000 100,000 6,860,000 7,060,000Total
107
E3, Attachment 1
Workshop Packet Page Number 171 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Sterling Street Bridge is an existing timber bridge that crosses Fish Creek and is proposed to be replaced in 2019.
Project #PW12.02
Priority 1 Critical
Justification
The bridge on Sterling Street in south Maplewood is in need of replacement in the coming years and programmed for a 2019 replacement in
accordance with the council adopted bridge program. State Bridge Funds are expected to pay for a majority of the cost of the project once it
qualifies for funding as a result of its condition.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 50 years
Project Name Sterling Street Bridge Replacement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,400,000
Total2017 2018 2019 2020 2021Expenditures
1,400,000100,000 1,300,000Construction/Maintenance
100,000 1,300,000 1,400,000Total
Total2017 2018 2019 2020 2021Funding Sources
215,000100,000 115,000Bonds MSA
1,185,0001,185,000State Grants
100,000 1,300,000 1,400,000Total
108
E3, Attachment 1
Workshop Packet Page Number 172 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The existing interchange, including the bridge and ramps, located at the intersection of I694 and White Bear Avenue are proposed to be replaced
in 2020 by Ramsey County.
Project #PW15.08
Priority 2 Very Important
Justification
According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading an interchange project at the intersection of White
Bear Avenue and Interstate 694. This project is currently proposed to be constructed in 2020. The city's estimated share for these would be
scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project
serves as a place holder for the proposed project.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 50 years
Project Name White Bear Ave / I694 Interchange Project
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$500,000
Total2017 2018 2019 2020 2021Expenditures
500,000500,000Construction/Maintenance
500,000 500,000Total
Total2017 2018 2019 2020 2021Funding Sources
500,000500,000State Grants
500,000 500,000Total
109
E3, Attachment 1
Workshop Packet Page Number 173 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Ferndale/Ivy Area streets are proposed to be fully reconstructed in 2019. Full street reconstruction projects generally include the replacement
of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain repairs and
pedestrian improvements.
Project #PW15.11
Priority 1 Critical
Justification
The streets north of Maryland Avenue and west of Century Avenue are in poor condition and in need of repair. The streets include Dennis
Street, Farrell Street, Ferndale Street, Hawthorne Avenue, Ivy Avenue and Mayhill Road. These streets have curb and gutter which for most
areas will remain. However, there are known areas with poor drainage and the curb and gutter will be removed and replaced. The existing
pavement will be removed and replaced. The proposed project will also include sidewalks, trails and storm water quality features. The project
includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for sanitary sewer main lining (location
to be determined). The $100,000 in 2017 is for a regional drainage/hydraulic study to be completed prior to the feasibility study. In response to
the July 2011 flood, the city identified 21 areas for flood remediation projects. Over the last five years, the city has completed 15 projects
including the installation of a storm sewer force main used to prevent flooding around Edgerton Pond, a lift station to prevent flooding of homes
near Knuckle Head Lake and has leveraged partnerships with Ramsey Washington Metro Watershed District and Ramsey County to help fund
and complete several of the projects. The proposed regional study will evaluate 4 of the remaining 6 areas. Identified flood remediation work
from this study will then be incorporated into the street improvement project to give a comprehensive approach to improvements needed in this
specific area.
1.2 miles of street, Average PCI 43/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Ferndale/Ivy Area Street Improvements
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$3,580,000
Total2017 2018 2019 2020 2021Expenditures
3,580,000100,000 100,000 3,380,000Construction/Maintenance
100,000 100,000 3,380,000 3,580,000Total
Total2017 2018 2019 2020 2021Funding Sources
1,936,880100,000 1,836,880Bonds GO Improvement
568,220568,220Bonds GO Special
Assessment
89,40089,400City of St. Paul Water Dept
647,100100,000 547,100Environmental Utility Fund
249,000249,000Sanitary Sewer Fund
89,40089,400Water - WAC Fund
100,000 100,000 3,380,000 3,580,000Total
110
E3, Attachment 1
Workshop Packet Page Number 174 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
Ramsey County is proposing to fully reconstruct Rice Street between County Road B and Larpenteur Avenue in 2019. This will be a county led
project. Full street reconstruction projects generally include the replacement of the road pavement, installation of concrete curb and gutter,
expansion of stormwater facilities, sanitary sewer repairs, watermain repairs and pedestrian improvements.
Project #PW16.06
Priority 2 Very Important
Justification
According to Ramsey County's TIP (Transportation Improvement Plan) the county is leading a street reconstruction project on Rice Street from
Larpenteur Avenue to County Road B. This project is currently proposed to be constructed in 2019. The city's estimated share for these would
be scheduled to be paid in the year the project is constructed. It should be noted that the date for this project is subject to change and this project
serves as a place holder for the proposed project.
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Rice Street
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$2,239,000
Total2017 2018 2019 2020 2021Expenditures
2,239,0002,239,000Construction/Maintenance
2,239,000 2,239,000Total
Total2017 2018 2019 2020 2021Funding Sources
2,239,0002,239,000State Grants
2,239,000 2,239,000Total
111
E3, Attachment 1
Workshop Packet Page Number 175 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The street pavement in the Hillwood/Crestview area is proposed to be rehabilitated in 2017 due to poor pavement condition. Typically, the street
pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter
which have underground utilities in good condition.
Project #PW16.09
Priority 1 Critical
Justification
The streets lying north of Linwood Avenue and south of Mailand Road are in poor condition and in need of repair. The streets include Hillwood
Drive, Teakwood Court, Dorland Road, Springside Drive, Oakridge Lane, Huntington Court, Marnie Street, Teakwood Drive, Crestview Drive,
Oakridge Drive and Lakewood Drive. These streets have curb and gutter which will be maintained and the existing pavement is proposed to be
reclaimed and replaced. The proposed project will be partially funded by the gas franchise fee.
2.3 miles of street, Average PCI 33/100
Budget Impact/Other
Annual savings is realized over the next five years totaling $120,000.00 as a result of re-establishing these street to new condition. Had the
project been delayed the $120,000.00 would only have been lost to a short-term approach to just keep the street serviceable; with a major capital
investment still required in the future year.
Useful Life 20 years
Project Name Hillwood/Crestview Area Pavement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,440,000
Total2017 2018 2019 2020 2021Expenditures
1,380,0001,380,000Construction/Maintenance
1,380,000 1,380,000Total
Prior
60,000
Total
Total2017 2018 2019 2020 2021Funding Sources
789,222789,222Bonds GO Special
Assessment
72,00072,000Environmental Utility Fund
432,378432,378Gas Franchise Fee
43,20043,200Sanitary Sewer Fund
43,20043,200Water - WAC Fund
1,380,000 1,380,000Total
Prior
60,000
Total
TotalBudget Items 2017 2018 2019 2020 2021
-120,000-20,000 -22,000 -24,000 -26,000 -28,000Maintenance
-20,000 -22,000 -24,000 -26,000 -28,000 -120,000Total
112
E3, Attachment 1
Workshop Packet Page Number 176 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The street pavement in the Mailand/Crestview Forest area is proposed to be rehabilitated in 2019 due to poor pavement condition. Typically, the
street pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and
gutter which have underground utilities in good condition.
Project #PW16.10
Priority 1 Critical
Justification
The streets lying north of Hillwood Drive and east of Highpoint Curve are in poor condition and in need of repair. The streets include Mailand
Road, Deer Ridge Lane, Crestview Forest Drive, O'Day Street, O'Day Circle, Pond Avenue, O'Day Lane, Mary Lane and Mary Street. These
streets have existing curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The
proposed project will be partially funded by the gas franchise fee.
2.06 miles of street, Average PCI 42/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Mailand/Crestview Forest Area Pavement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,260,000
Total2017 2018 2019 2020 2021Expenditures
1,260,00060,000 1,200,000Construction/Maintenance
60,000 1,200,000 1,260,000Total
Total2017 2018 2019 2020 2021Funding Sources
699,660699,660Bonds GO Special
Assessment
63,00063,000Environmental Utility Fund
421,74060,000 361,740Gas Franchise Fee
37,80037,800Sanitary Sewer Fund
37,80037,800Water - WAC Fund
60,000 1,200,000 1,260,000Total
113
E3, Attachment 1
Workshop Packet Page Number 177 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The street pavement in the Schaller area is proposed to be rehabilitated in 2020 due to poor pavement condition. Typically, the street pavement is
milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter which have
underground utilities in good condition.
Project #PW16.11
Priority 1 Critical
Justification
The streets lying north of Highwood Avenue and south of Linwood Avenue are in poor condition and in need of repair. The streets include
Valley View Avenue, Lakewood Court, Lakewood Drive, Marnie Circle, O'Day Street, Schaller Drive, Timber Avenue, Crestview Drive, Currie
Court, Dahl Avenue, Dorland Road, Dahl Court, Phylis Court, Timber Trail and Linwood Court. These streets have existing curb and gutter
which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by
the gas franchise fee.
2.28 miles of street, Average PCI 38/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Schaller Area Pavement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,430,000
Total2017 2018 2019 2020 2021Expenditures
1,430,00060,000 1,370,000Construction/Maintenance
60,000 1,370,000 1,430,000Total
Total2017 2018 2019 2020 2021Funding Sources
793,500793,500Bonds GO Special
Assessment
71,50071,500Environmental Utility Fund
479,20060,000 419,200Gas Franchise Fee
42,90042,900Sanitary Sewer Fund
42,90042,900Water - WAC Fund
60,000 1,370,000 1,430,000Total
114
E3, Attachment 1
Workshop Packet Page Number 178 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The street pavement in the Londin/Highpoint area is proposed to be rehabilitated in 2018 due to poor pavement condition. Typically, the street
pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter
which have underground utilities in good condition.
Project #PW16.12
Priority 1 Critical
Justification
The streets lying north of Mailand Road and south of Londin Lane are in poor condition and in need of repair. The streets include Londin Lane,
Crestview Drive, Highpoint Curve, King Avenue, Pond Avenue and Marine Street. These streets have existing curb and gutter which will be
maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project will be partially funded by the gas
franchise fee.
1.73 miles of street, Average PCI 40/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Londin/Highpoint Area Pavement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,070,000
Total2017 2018 2019 2020 2021Expenditures
1,070,00060,000 1,010,000Construction/Maintenance
60,000 1,010,000 1,070,000Total
Total2017 2018 2019 2020 2021Funding Sources
494,868494,868Bonds GO Special
Assessment
53,50053,500Environmental Utility Fund
457,43260,000 397,432Gas Franchise Fee
32,10032,100Sanitary Sewer Fund
32,10032,100Water - WAC Fund
60,000 1,010,000 1,070,000Total
115
E3, Attachment 1
Workshop Packet Page Number 179 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The Pond/Dorland Area streets are proposed to be fully reconstructed in 2017. Full street reconstruction projects generally include the
replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain
repairs and pedestrian improvements.
Project #PW16.13
Priority 1 Critical
Justification
The streets in both the north and south portions of this proposed project are in poor condition and in need of repair. The north portions, which
consists of Pond Avenue and Dorland Road, were originally proposed to be reconstructed as part of the 07-20 project. A feasibility study was
completed prior to the project being delayed. At the time of the proposed 07-20 project these streets had a pavement condition index (PCI) of 41
out of 100. Today the streets in the north portion have a PCI rating of 23. The southern portion, which consists of Boxwood Avenue, Dorland
Road, Overlook Circle and Heights Avenue has a PCI of 41. The water main beneath Pond Avenue and Dorland Road consists of cast iron pipe
which is susceptible to breaks. The proposed project includes water main replacement, street reconstruction, stormwater quality improvements
and pavement reclamation. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined) and $100,000 for
sanitary sewer main lining (location to be determined).
1.12 miles of street, Average PCI 34/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Pond/Dorland Area Street Improvements
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$2,400,000
Total2017 2018 2019 2020 2021Expenditures
2,320,0002,320,000Construction/Maintenance
2,320,000 2,320,000Total
Prior
80,000
Total
Total2017 2018 2019 2020 2021Funding Sources
800,825800,825Bonds GO Improvement
653,975653,975Bonds GO Special
Assessment
258,000258,000City of St. Paul Water Dept
371,000371,000Environmental Utility Fund
168,100168,100Sanitary Sewer Fund
68,10068,100Water - WAC Fund
2,320,000 2,320,000Total
Prior
80,000
Total
116
E3, Attachment 1
Workshop Packet Page Number 180 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The street pavement in the Southcrest/Ferndale area is proposed to be rehabilitated in 2021 due to poor pavement condition. Typically, the street
pavement is milled or reclaimed and new pavement is installed. This type of rehabilitation work is done in areas with concrete curb and gutter
which have underground utilities in good condition.
Project #PW17.06
Priority 1 Critical
Justification
The streets lying south of Highwood Avenue and east of Sterling Street are in poor condition and in need of repair. The streets include Valley
View Avenue, Sterling Street, Southcrest Avenue, Dennis Street, McClelland Street, Ferndale Street, Nemitz Avenue, and O'Day Street. These
streets have curb and gutter which will be maintained and the existing pavement is proposed to be reclaimed and replaced. The proposed project
will be partially funded by the gas franchise fee.
2.04 miles of street, Average PCI 37/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Southcrest/Ferndale Area Pavement
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$1,270,000
Total2017 2018 2019 2020 2021Expenditures
1,270,00060,000 1,210,000Construction/Maintenance
60,000 1,210,000 1,270,000Total
Total2017 2018 2019 2020 2021Funding Sources
637,560637,560Bonds GO Special
Assessment
63,50063,500Environmental Utility Fund
492,74060,000 432,740Gas Franchise Fee
38,10038,100Sanitary Sewer Fund
38,10038,100Water - WAC Fund
60,000 1,210,000 1,270,000Total
117
E3, Attachment 1
Workshop Packet Page Number 181 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The third phase of Gladstone is proposed to include the section of Frost Avenue lying between English Street and White Bear Avenue. The
proposed improvements will include pavement replacement, new stormwater initiatives and pedestrian improvements.
Project #PW17.07
Priority 1 Critical
Justification
This section of Frost Avenue is in poor condition and the pavement needs to be replaced. The road is a great candidate to be narrowed in order
to improve stormwater runoff, provide pedestrian facilities and reduce life cycle costs.
The project lies within the Wakefield Lake drainage area. Wakefield Lake is an impaired water body and a top priority of Ramsey Washington
Metro Watershed District. The city is actively working with the watershed district to seek out grant opportunities. The timing and funding plan
for this project depends on available grants and partnership opportunities.
1.0 miles of street, Average PCI 50/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name Gladstone Improvements Phase 3
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$3,400,000
Total2017 2018 2019 2020 2021Expenditures
3,400,000100,000 3,300,000Construction/Maintenance
100,000 3,300,000 3,400,000Total
Total2017 2018 2019 2020 2021Funding Sources
3,400,000100,000 3,300,000State Grants
100,000 3,300,000 3,400,000Total
118
E3, Attachment 1
Workshop Packet Page Number 182 of 184
Capital Improvement Plan
City of Maplewood, Minnesota
2017 2021
thru
Description
The East Shore Drive Area streets are proposed to be fully reconstructed in 2021. Full street reconstruction projects generally include the
replacement of the road pavement, installation of concrete curb and gutter, expansion of stormwater facilities, sanitary sewer repairs, watermain
repairs and pedestrian improvements.
Project #PW17.08
Priority 1 Critical
Justification
The pavement condition of East Shore Drive and East Shore Court has deteriorated and is in need of replacement. Also, the following streets are
in need of full reconstruction: Adele Street, Gordon Avenue, Ripley Avenue, Sophia Avenue, Walter Street, Fenton Avenue, and Phalen Place.
This project lies directly north of Lake Phalen. The proposed project will include pavement replacement, watermain replacement on several of
the above streets, concrete curb and gutter, sanitary sewer lining, and unique storm water treatment methods along with installation of drainage
infrastructure. Project includes $30,000 for fog seal preventative maintenance treatment (area to be determined).
2.05 miles of street, Average PCI: 39/100
Budget Impact/Other
There will be a positive impact on the operating budget due to lower maintenance costs.
Useful Life 20 years
Project Name East Shore Drive Area Street Improvements
Category Street Construction
Type Improvement
Contact Public Works Director
Department Street Department
Total Project Cost:$4,820,000
Total2017 2018 2019 2020 2021Expenditures
4,820,000100,000 4,720,000Construction/Maintenance
100,000 4,720,000 4,820,000Total
Total2017 2018 2019 2020 2021Funding Sources
2,267,500100,000 2,167,500Bonds GO Improvement
583,300583,300Bonds GO Special
Assessment
285,200285,200City of St. Paul Water Dept
1,007,0001,007,000Environmental Utility Fund
438,000438,000Sanitary Sewer Fund
239,000239,000Water - WAC Fund
100,000 4,720,000 4,820,000Total
119
E3, Attachment 1
Workshop Packet Page Number 183 of 184
Prepared by:
City of Maplewood Finance Department
1830 County Road B East
Maplewood, MN 55109
(651)249-2902
Melinda Coleman, City Manager
Ellen Paulseth, Finance Director
E3, Attachment 1
Workshop Packet Page Number 184 of 184