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HomeMy WebLinkAbout2016-07-20 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00 P.M July 20, 2016 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.June 15, 2016 E.NEW BUSINESS 1.Parks and Recreation Month 2.Vista Hills Playground Project F.UNFINISHED BUSINESS 1.Goodrich Park Playground Improvement 2.Gladstone Playground Improvement G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.WOW Events 2.Joy Park Update J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES D1 MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., June 15, 2016 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Brannonat 7:00p.m. B.ROLL CALL Commissioners Commissioner Rick BrandonPresent Chairperson Craig BrannonPresent CommissionerTerri MalletPresent Commissioner Dorothy MolstadAbsent Commissioner Russel SusagPresent Commissioner Nikki VillavicencioAbsent Staff Parks Manager, Jim TaylorPresent Finance Director, Ellen PaulsethPresent C.APPROVAL OF THE AGENDA D.APPROVAL OF MINUTES 1.April 20, 2016 Commissioner Malletmoved to approve the April 20, 2016Parks and Recreation Commission minutes. Seconded by Commissioner MalletAyes – Mallet, Brandon, Brannon Abstain – Susag The motion passed. E.NEW BUSINESS 1.2017-2021 Capital Improvement Plan Parks Manager, Jim Taylor introduced Ellen Paulseth and she discussed the 2017-2021 Capital Improvement Planwith the commission. Commissioner Mallet moved to approve the 2017-2021 Capital Improvement Planas presented. Seconded by Commissioner Brandon. Ayes – All The motion passed. Wednesday,June 15,2016 Parks and Recreation Commission Meeting Minutes D1 2.Goodrich Park Improvements Parks Manager, Jim Taylor, discussed the Goodrich Park Improvements. Commissioner Susag moved to approve the Goodrich Park Improvements as presented. Seconded by Commissioner Mallet. Ayes – All The motion passed. 3.Gladstone Savanna Improvements Parks Manager, Jim Taylor, discussed the Gladstone Savanna Improvements. CommissionerSusagmoved toapprove the Gladstone Savanna Improvements. Seconded by Commissioner Mallet. Ayes – All The motion passed. F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1.Parks Manager, Jim Taylor, mentioned the movement of next meeting on July 20, 2016 at Joy Park. 2.Parks Manager, Jim Taylor, discussed the proposal of earlier start time for Parks and Recreation Commission meeting. J.ADJOURNMENT Commissioner Malletmoved to adjourn the meeting. Seconded by Commissioner Susag.Ayes – All The motion passed. The meeting was adjourned at 7:53PM. Next meeting is July 20, 2016 Wednesday, June 15, 2016 Parks and Recreation Commission Meeting Minutes E1 MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:July 20, 2016 SUBJECT: Proclamation Designating July as Parksand Recreation Month Introduction Since 1985, Americans have celebrated Parksand Recreation Month in July to promote the importance of parksand recreation in healthand wellness, conservation and social equity, andtorecognize thethousands of park and recreation employees thatmaintain ournation’s localand community parks. The mission of Maplewood Parksand Recreationis to provide diverse recreational opportunitiesfor peopleof all agesand abilities,enhance and preserve our parks, facilities, andopen spaces while promoting environmentalstewardship through education and outreach. We serve approximately 10,000 childrenand adultsthrough our recreation programs and sports leagues per year.With36 parksand 14 open space consistingof 930 acres of land serving as an anchorto provide placesforgathering, athletics,andrespite, the City of Maplewood isa great place to live,work, andplay! Parks andecreation services are vitalfor our communities,from protecting open space and natural resources,to helpingfight obesity,toproviding activitiesand resources for all walks of life.Parksand Recreation Month encourages everyone to reflectontheexponential value parksand recreation bringto communities. TheWOWTouch aTruckand Carnival Events atWakefield Park on July27 and August 24,along withMovie In the Park(The Incredibles) on September16 and our Maplewood Rec Run 3k/5k(MCC) October1 are afew of theupcoming ways that Parks and Recreation is promotingfamily funandfitness inMaplewood. Budget Impact None Recommendation Approve a proclamationofdesignating July as Parks and Recreation Month Attachment 1.Proclamationdesignating July as Parks and Recreation Month E1, Attachment 1 Designation of July as Park and Recreation Month WHEREAS parks and recreation programs are an integral part of communities throughout this country, including the City of Maplewood; and WHEREAS our parks and recreation are vitally important to establishing and maintaining the quality of life in our communities, ensuring the health of all citizens, and contributing to the economic and environmental well-being of a community and region; and WHEREAS parks and recreation programs build healthy, active communities that aid in the prevention of chronic disease, provide therapeutic recreation services for those who are mentally or physically disabled, and also improve the mental and emotional health of all citizens; and WHEREAS parks and recreation programs increase a community’s economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses, and crime reduction; and WHEREAS parks and recreation areas are fundamental to the environmental well-being of our community; and WHEREAS parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife; and WHEREAS our parks and natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors; and WHEREAS the U.S. House of Representatives has designated July as Parks and Recreation Month; and WHEREAS the City of Maplewood recognizes the benefits derived from parks and recreation resources NOW THEREFORE, BE IT RESOLVED BY the Maplewood City Council that July is recognized as Park and Recreation Month in the City of Maplewood. Adopted this 11th day of July, 2016. SIGNED: WITNESSED: ____________________________ _____________________________ Nora Slawik, MayorKaren Haag, CityClerk ____________________________ _____________________________ Date Date Parks and RecreationDepartment,1902 County Rd B East, Maplewood MN 55109 (651)249-2400FAX: (651) 249-2409 www.MaplewoodMN.gov E2 MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:July 20, 2016 SUBJECT:Vista Hills Playground Replacement Introduction In the spring of 2016Park Maintenance staff completed a thoroughassessment of our entire playground system. As a result of this inspection, it was confirmed that theVista Hillplayground needs to be replaced. Background Maplewood currently has twoCertified Playground Inspectorson staff. In the spring of 2016all of the City’s playgrounds were inspectedand aplan was developed to address the concerns found.This year staff proposed the Vista Hills replacement. Discussion The selection of Vista Hills wasmade through thorough inspectionsand based on safety. Sometimesaesthetically a park looks in poorcondition; however,structurally itis still functional. Vista Hills has spent a couple years on the replace or fix list based on safety. Budget This project will carry a not to exceed budget of $85,000 andwillbe paid for out of the Parks Allocation in the CIP Fund. Recommendation Staff recommends that the Parks and Recreation Commission givea motion of support for the replacement of Vista Hills Park. Attachments None F1 MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:July 20, 2016 SUBJECT:Goodrich Park Playground Improvements Introduction At the June meeting of the Parks and Recreation Commission, staff presented on the Goodrich Park Playground Improvements. This project was unanimously approved by the Commission. Since this meeting the project has been approved by Council. At this month’s meeting we will have a discussion on timeline and the community process. Background Upon the adoption of the Parks SystemMasterPlan in early 2015, staff has been working with the Parks and Recreation Commission and the City Council on an implementation plan. This improvement is the first step towards that implementationof the plan. Twomajor outcomes were to “Take Care of What We Have” and to improve accessibility and ADA facilities. This projectwill address both of these. For this project the City will be utilizing Flagship Recreation/Landscape Structures through the State Purchasing Contract for the purchase and installation of this equipment. Flagship Recreation/Landscape Structures are industry leaders in inclusive play. We feel there mission very closely relates to the goals of this project and supports the outcomes of the Parks System Master plan. This project will have a detailed and thorough community process and will ultimately be approved by the Parks and Recreation Commission prior to installation in the fall of 2016. Budget This project will have a $250,000 budget funded through an Equipment Certification Bond and has been approved by the City Council Recommendation There is no additional recommendations at this time. The purpose of this discussion is to better understand the process and timeline. Attachments None F2 MEMORANDUM TO:Parks and Recreation Commission FROM:Jim Taylor, Parks Manager DATE:July 20, 2016 SUBJECT:Gladstone SavannaPlayground Addition Introduction At the June meeting of the Parks and Recreation Commission, Staff is recommended the addition of a new themed playground at the Gladstone Savanna. This recommendation was unanimously approved by the Parks and Recreation Commission. Discussion The Gladstone area continues to be one of the City’s top priorities. In 2015, the City began Phase 2 of the Gladstone redevelopment, included in this phaseof the planwas a playground at the site. This project falls under the approved master plan for the site. This project will have a full community process with the design team working with the community, commissions, and council on the front end to ensure everybody is heard. Once the concept is developed it will be presented at the Parks and Recreation Commission for approval. Staff would like to lay out this timeline and process to the Commission. We will be working with Flagship/Landscape Structures. They havethe expertise to deliver a unique project to the site. This playground will not be our tradition deck and post system,butwillbe customized to interpret the rich history of the site. Budget The funding for this project is $250,000 and budgeted in the Park Development Fund. In the approved 2016-2020 Capital Improvement Plan there is $295,000 allocated for work at the site in 2016. Recommendation There are no additional recommendations at this time. The purpose of this discussion is to go through the timeline and the Community process that we will be following for the completion of this project in the fall of 2016. Attachments None