HomeMy WebLinkAbout2016-06-15 PRC Packet
AGENDA
CITY OF MAPLEWOOD
PARKS AND RECREATION COMMISSION
7:00 P.M June 15, 2016
City Hall, Council Chambers
A.CALL TO ORDER
B.ROLL CALL
C.APPROVAL OF AGENDA
D.APPROVAL OF MINUTES
1.April 20, 2016
E.NEW BUSINESS
1.2017-2021 Capital Improvement Plan
2.Goodrich Park Improvements
3.Gladstone Savannah Improvements
F.UNFINISHED BUSINESS
G.VISITOR PRESENTATIONS
H.COMMISSION PRESENTATIONS
I.STAFF PRESENTATIONs
J.ADJOURNMENT
RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY
Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and
understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is
understood that everyone will follow these principles:
Speak only for yourself, not for other Commission members or citizens - unless specifically tasked by your
colleagues to speak for the group or for citizens in the form of a petition.
Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other.
Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or
others in public.
Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive.
MINUTES
D1
MAPLEWOOD PARKS AND RECREATION COMMISSION
7:00p.m., April 20, 2016
Council Chambers, City Hall
A.CALL TO ORDER
A meeting of the Parks and Recreation Commission was held in the City Hall Council
Chambers and called to order by Chair Villavicencio at 7:00p.m.
B.ROLL CALL
Commissioners
Commissioner Rick Brandon Present
Chairperson Craig Brannon Absent
Commissioner Ron Cockriel Present
CommissionerTerri Mallet Present
Commissioner Dorothy Molstad Absent
Commissioner Russel Susag Absent
Commissioner Nikki Villavicencio Present
Staff
Parks Manager, Jim Taylor Present
Natural Resources Coordinator, Ginny Gaynor Present
C.APPROVAL OF THE AGENDA
moved to approve the agenda.
Commissioner Cockriel
Seconded by Commissioner Mallet Ayes – All
The motion passed.
D.APPROVAL OF MINUTES
1.February 17, 2016
Commissioner Brandonmoved to approve the February 17, 2016Parks and
Recreation Commission minutes.
Seconded by Commissioner Mallet Ayes – Mallet,
Villavicencio, Brandon
Abstain – Cockriel
The motion passed.
E.NEW BUSINESS
1.Open Space Report
Ginny Gaynor, Natural Resources Coordinator, presented the Open Space
Report and discussed it with the commission.
2.Abatement Bond Sales for Park Improvements
Wednesday,February 17, 2016
Parks and Recreation Commission Meeting Minutes
D1
Parks Manager, Jim Taylor, discussed the Abatement Bond Sales for Park
Improvements with the commission
Commissioner Cockriel
moved to recommend the approval of the implementation
of the Parks System Master Plan by using Abatement Bonds and Equipment
Certs.
Seconded by Commissioner Brandon Ayes – All
The motion passed.
3.Parks and Recreation Commission Membership
Parks Manager, Jim Taylor, discussed commission memberships. Staff will be
presenting to Council the recommendation of changing the code as it pertains to
the amount of commission members (all City of Maplewood commissions). The
change would include reducing the number of Parks and Recreation Commission
members from nine members to seven members.
CommissionerBrandon moved to support that the Parks and Recreation
Commission supports the City Council to change the City Code from nine sworn
commissioners to seven.
Seconded by CommissionerMallet Ayes – All
The motion passed.
F.UNFINISHED BUSINESS
1.
G.VISITOR PRESENTATIONS
1.
H.COMMISSION PRESENTATIONS
1.
I.STAFF PRESENTATIONS
1.Acknowledgement of Outgoing Commissioner
Parks Manager, Jim Taylor, presented the Resolution thanking Ron Cockriel for
his years of dedicated service to the Parks and Recreation Commission.
Commissioner Villavicencio moved to support the Acknowledgement of Outgoing
Commissioner, Ron Cockriel, to the City Council.
Seconded by Commissioner Mallet Ayes – All
J.ADJOURNMENT
Wednesday,February 17, 2016
Parks and Recreation Commission Meeting Minutes
D1
Commissioner Cockriel
moved to adjourn the meeting.
Seconded by Commissioner Mallet Ayes – All
The motion passed.
The meeting was adjourned at 7:18PM.
Next meeting is May 18, 2016.
Wednesday,February 17, 2016
Parks and Recreation Commission Meeting Minutes
E1
MEMORANDUM
TO: Parks and Recreation Commission
FROM: EllenPaulseth, Finance Director
Jim Taylor, Parks Manager
DATE: June 15, 2016
SUBJECT: 2017-2021 CIP Plan Review - Commissions
Introduction
The Capital Improvement Plan is an annually prepared document that coordinates the planning,
financing and timing of major equipment purchases and construction projects.
Following the receipt of recommendations from Commissions, the City Council will beasked to
adopt the CIP at a City Council meeting. Adopting the CIP does not commit the Council to the
proposed projects, nor implement the assumptions made during the preparation; however, this
is the basis for the 2017 Budget as we continue with its preparation.
The Parks and Recreation Commission shall review and comment on the impact of the
assumptions and recommended projects within the Capital Improvement Plan. A
recommendation of approval, approval with conditions, or denial should be made and forwarded
to the City Council for their consideration.
Background
The 2017-2021 CIP represents some significant improvements to our parks system, most
notably the beginning of the implementation of the Parks SystemMasterPlan. This will be a
fiveyear approach with planning beginning in 2016 and project construction in 2017. Staff will
be presenting on these projects at the commission meeting. The parks specific improvements
from the CIP are attached.
Recommendation
The Commission should review the proposed projects within the 2017-2021Capital
Improvement Plan. A recommendation of approval, approval with conditions, or denial should
be made and forwarded to the City Council for their consideration.
Attachments
1.Parks CIP Pages
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Park Upgrades to Existing Parks$700,000
PROJECT TITLE:TOTAL COST:
PM07.010Parks
PROJECT NUMBER:PROJECT CATEGORY:
Community Field Upgrades, Equipment, Fences, Courts
DESCRIPTION:
JUSTIFICATION:
General upgrades of various parks. This proposal will provide the City with resources to continue updating
and/or replacing basketball and tennis courts, fields, fences and playgrounds. Additional upgrades to parks
as determined by the Parks and Recreation Commission are also included in this fund.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
C.I.P. Fund200,000100,000100,000100,000100,000100,000700,000
PROJECT COSTS
January 2015$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2020$700,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
Not Designated$700,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Gladstone Savanna Improvements$420,000
PROJECT TITLE:TOTAL COST:
PM08.050Parks
PROJECT NUMBER:PROJECT CATEGORY:
Restore Native Plant Communities and Install Trails and Interpretive Signage
DESCRIPTION:
JUSTIFICATION:
Gladstone Savanna is a 23-acre Neighborhood Preserve that formerly housed railroad maintenance
facilities. Located in a neighborhood undergoing redevelopment, the improvements at the preserve will be a
focal point of the neighborhood and will celebrate Maplewood’s cultural and natural heritage.
Phase I improvements were completed in 2012 and Phase II was substantially completed in 2015.
Improvements included soil remediation, brush removal, trails, stormbasins, entry landscaping, corner
gathering area, and site restoration with native prairie grasses and wildflowers.
Future improvements include: play area, rail-to-trail feature, sitting area near well, additional tree planting
and restoration, and interpretive features (historical and natural resources).
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Environmental Utility Fund010,000000010,000
Park Development Fund360,00000000360,000
Tree Preservation Fund05,00000005,000
Grants045,000000045,000
PROJECT COSTS
July 2016$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
November 2017$420,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
07 - Gladstone$420,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Open Space Improvements$675,000
PROJECT TITLE:TOTAL COST:
PM08.060Parks
PROJECT NUMBER:PROJECT CATEGORY:
Provide funding for open space improvements
DESCRIPTION:
JUSTIFICATION:
Maplewood’s Neighborhood Preserve system includes 15 preserves. Seven of the sites have maintained
trails and nine sites have received major restoration or active management. Improvements focus on trails,
restoration, and creating demonstration areas that showcase Maplewood native plant communities.
2016 projects include restoration projects at Prairie Farm Preserve (pollinator habitat), trail improvements at
Priory Preserve (entry, boardwalk, and sitting area), and buffer improvements at Jim’s Prairie. Future
improvements include trails at Spoon Lake Preserve and Joy Park Preserve, and developing restoration
demonstration area at five sites.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Park Development Fund225,000150,0000150,0000150,000675,000
PROJECT COSTS
January 2015$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2019$675,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
Not Designated$675,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Veteran's Memorial Park$400,000
PROJECT TITLE:TOTAL COST:
PM11.020Parks
PROJECT NUMBER:PROJECT CATEGORY:
Veteran's Memorial Park Improvements
DESCRIPTION:
JUSTIFICATION:
One of the major recommendations in the Parks System Plan is to fill the need for a destination park, re-
investment in four centrally-located parks connecting the with trails is recommended. One of these signature
Parks is Veteran's Memorial Park. Veteran's memorial Park us envisioned as a major destination for
community gathering in Maplewood. Key Features Include:
•Amphitheatre that can accommodate up to 500 People
•Veteran’s Memorial
•Playground featuring universally accessible play equipment
•234 total parking stalls
•Natural resources restoration
•Ball field upgrades
•Picnic shelters
•Restrooms
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Grants0000000
Park Development Fund150,0000000250,000400,000
PROJECT COSTS
April 2016$0
PROJECT STARTING DATE:Preliminaries:
$0
Land Acquisition:
October 2020$400,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
08 - Hillside$400,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Harvest Park$50,000
PROJECT TITLE:TOTAL COST:
PM14.020Parks
PROJECT NUMBER:PROJECT CATEGORY:
Harvest Park Master Plan
DESCRIPTION:
JUSTIFICATION:
Harvest Park is a 25 acres park located at 2561 Barclay. The park is reaching its effective life cycle, and
many of the amenities are in poor condition. Staff will work with residents to develop a master plan for this
park in 2018 and begin implementation of that plan in 2021. The plan will likely include a re-configuration of
the ball fields, a picnic shelter, new playground, new internal trails, and additional amenities.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Park Development Fund0050,00000050,000
PROJECT COSTS
January 2018$50,000
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2018$0
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
04 - Hazelwood$50,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
EAB Ash Removal and Planting$650,000
PROJECT TITLE:TOTAL COST:
PM15.020Parks
PROJECT NUMBER:PROJECT CATEGORY:
Remove and Replace Ash Trees to Control the Spread of EAB
DESCRIPTION:
JUSTIFICATION:
Emerald Ash Borer (EAB) causes widespread decline and death of ash trees and has decimated ash
populations in some states. As of April 2015, the closest infestations to Maplewood were at Pig’s Eye and at
Metro State University. The 2011 inventory of park and boulevard trees (does not include natural areas)
found 2,037 ash trees (21% of the 9,563 trees). To remove and replant these ash at $700-$900 each would
require $1,425,900-$1,833,300.
In June 2011, Maplewood City Council approved a plan for managing EAB in Maplewood. The plan
includes strategic removal of ash trees, starting with removal of those in poor health prior to EAB being found
in Maplewood. The inventory identified 250 poor quality ash. Funding is needed to remove and replace 125
poor quality ash trees each year over the next two years. We assume EAB will be in Maplewood prior to
2017 and significant funding will be needed to keep up with removals once it arrives. The EAB population
typically builds slowly for three to five years and then sees very rapid growth.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
C.I.P. Fund100,000100,000150,000150,000150,0000650,000
PROJECT COSTS
January 2016$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2020$0
PROJECT COMPLETION DATE:Construction:
$650,000
Equipment and Other:
Not Designated$650,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Wakefield Park$50,000
PROJECT TITLE:TOTAL COST:
PM15.430Parks
PROJECT NUMBER:PROJECT CATEGORY:
Plan and Redevelop Wakefield Park
DESCRIPTION:
JUSTIFICATION:
Wakefield is a 41 Acre park located at 1590 Frost Avenue. Over the past 10 years the use of the park has
changed. Until recently it was an important part of our adult softball program. However, with the addition of
lights on field #1 at Goodrich, that is no longer the case. The project proposes to redevelop Wakefield Park,
including the removal of ball fields, and create a diverse park for a multitude of uses. The plan would
incorporate public art, cultural elements and play features. Wakefield has also been identified as one of the
signature parks in our Parks System Plan. The City will be working closely with the Watershed District on
this redevelopment to improve water quality in the area. The Wakefield Park concept includes a mix of
active and passive programming, providing new and improved areas for picnicking and gathering, while
preserving much of the park for passive recreation and exploration. Key features include:
•Signature splash pad
•Winter recreation destination includes ice skating, hockey, snowshoeing, and sledding
•Rentable, multi-purpose building featuring flexible classroom space, kitchen facilities, warming house,
restrooms, and changing rooms
***THIS PROJECT WILL BEGIN SOONER IF GRANT MONEY BECOMES AVAILABLE***
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Park Development Fund025,000000025,000
RWMWD025,000000025,000
PROJECT COSTS
March 2016$50,000
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2016$0
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
07 - Gladstone$50,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Park Maintenance and Re-Investment$6,000,000
PROJECT TITLE:TOTAL COST:
PM16.001Parks
PROJECT NUMBER:PROJECT CATEGORY:
Parks System Master Plan Implementation
DESCRIPTION:
JUSTIFICATION:
At the time the Parks System Plan was adopted specific prioritization was given to improvements in the
parks system. With more projects than funding available, prioritization was necessary to guide where funds
would be allocated. As part of this prioritization process, it was identified that the Maintenance and
Reinvestment portion of the plan would be the highest priority and essential to the future health of the parks
system. The Maintenance and Reinvestment recommendation identifies $7,000,000 of improvements to our
existing system. This accomplishes the highest priority we heard from our residents of “Take Care of What
We Have”. A first round of $2,000,000 will begin in 2016/2017, the projects included in this round are:
2016
Goodrich Playground Replacement
2017
Wakefield Building Replacement
Sherwood Park Replacement
Hazelwood Building Replacement
Hazelwood Playground Replacement
Hazelwood Field Improvements
For all of these projects staff will lead the community through a thorough public process. Future projects will
be decided at a later date.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
C.I.P. Fund250,00000000250,000
Bonds-Tax Abatement750,0001,000,0001,000,0001,000,0001,000,0001,000,0005,750,000
PROJECT COSTS
January 2016$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2022$6,000,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
Not Designated$6,000,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Maplewood Nature Center Master Plan$75,000
PROJECT TITLE:TOTAL COST:
PM16.003Parks
PROJECT NUMBER:PROJECT CATEGORY:
Creation of the Maplewood Nature Center Master Plan
DESCRIPTION:
JUSTIFICATION:
The Park System Master Plan identifies the need for a Master Plan to be completed for the Maplewood
Nature Center. The first step in development of the Master Plan is to conduct a feasibility study to 1)
evaluate short-term and long-term environmental and nature programming needs, 2) determine whether the
existing Visitor Center and site and meet those needs, 3) recommend a course of action (renovation, new
center, or new site). The Master Plan would then develop concepts for the Visitor Center and site
improvements, development, or redevelopment.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Park Development Fund0075,00000075,000
PROJECT COSTS
January 2018$75,000
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2018$0
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
09 - Beaver Lake$75,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Maplewood Nature Center Land Acquisition$260,000
PROJECT TITLE:TOTAL COST:
PM16.004Parks
PROJECT NUMBER:PROJECT CATEGORY:
Purchase Additional Properties Adjacent to the Nature Center
DESCRIPTION:
JUSTIFICATION:
Maplewood Nature Center was built in 1978, and added onto in 1994. Indoor exhibits were redone in 2005
and stormwater improvements and landscape demonstrations were done in 2008. Over half of the 40-acre
site is wetland. The visitor center and yard take up just over one acre of land and include the main building,
shed, parking lot, demonstration garden, and picnic and nature play areas. This is a small footprint for the
amount and the type of use the center receives. Due to the wetland and property boundaries, we cannot
expand on the existing site. The project would acquire an adjacent lot to the east, and a lot to the northeast.
These acquisitions would allow for significant enhancements of the picnic and play area, the addition of a
garage/storage area, and the opportunity to make a bike trail connection between Brand and East 7th Street.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Park Development Fund00160,000100,00000260,000
PROJECT COSTS
January 2017$0
Preliminaries:
PROJECT STARTING DATE:
$260,000
Land Acquisition:
December 2018$0
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
09 - Beaver Lake$260,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
Fish Creek Open Space$833,000
PROJECT TITLE:TOTAL COST:
PM16.005Parks
PROJECT NUMBER:PROJECT CATEGORY:
Fish Creek Open Space
DESCRIPTION:
JUSTIFICATION:
Maplewood acquired the 70-acre Fish Creek site in 2013. Ramsey County owns the adjacent land and the
City and County work closely together on management of their sites. Partner Great River Greening (GRG)
conducted woodland and prairie restoration at the site in 2012-2015. In 2015, an archeological investigation
was conducted on the site and in January 2015 Council approved an updated Master Plan.
Phase I Improvements at the site are scheduled for 2016 and will include installation of trails. A parking lot,
kiosk, and sitting areas are scheduled for 2017. Interpretation of site history and natural resources is
scheduled for 2018.
Future phases will include the installation of the rustic trail along Fish Creek, a programming shelter, and
amenities in the parcel near Carver Road.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Ramsey County0150,000100,000000250,000
Grants333,000025,000000358,000
Park Development Fund50,000150,00025,000000225,000
PROJECT COSTS
June 2016$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
December 2018$833,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
13 - Carver Ridge$833,000
NEIGHBORHOOD:Project Costs:
E1, Attachment 1
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2017 - 2021
MCC Building Improvements$2,535,000
PROJECT TITLE:TOTAL COST:
PM17.02Parks
PROJECT NUMBER:PROJECT CATEGORY:
MCC Building Improvements
DESCRIPTION:
JUSTIFICATION:
The following improvements are listed as critical or potentially critical in the Maplewood Community Center
Asset Management Plan, future year projects will be based on asset management rankings.:
2017
- Replacement of first floor (admissions area) carpeting and tile areas;
- Replacement of three doors (non-complaint) from admissions/concession to gym;
- Replacement of toilet partitions in second floor bathrooms at MCC;
- Annual roofing repairs;
- Replacement of all banquet dividers with new wallpaper;
- Replacement of exterior door assembly (3x7 original storefront) ;
- Repair of exterior stairs to the north entrance;
- Replacement of ceramic tiles including wainscot and bullnose trim in 2nd floor bathroom ;
- Replacement of exterior doors assembly (6x7 original storefront) ;
- Upgrade kitchen equipment;
- Upgrade fire panel and replace smoke detectors in gym and theatre;
2018
- Redesign of south entrance including signage, lighting, and bollards.
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Funding SourcePrior Years20172018201920202021Funding Total
Bonds-Tax Abatement0385,000650,000500,000500,000500,0002,535,000
PROJECT COSTS
$0
Preliminaries:
PROJECT STARTING DATE:
$0
Land Acquisition:
$2,535,000
PROJECT COMPLETION DATE:Construction:
$0
Equipment and Other:
$2,535,000
NEIGHBORHOOD:Project Costs:
E2
MEMORANDUM
TO: Parks and Recreation Commission
FROM:Jim Taylor, Parks Manager
DATE: June 15, 2016
SUBJECT:Goodrich Park Playground Improvements
Introduction
As part of the Parks SystemMasterPlan implementation, staff is proposing the replacement of
the playground at Goodrich Park. This improvement will be funded by the sale of an Equipment
Certification Bond for the amount of $250,000. The reason for the bigger budget is we want this
playground to have some universally designed components. Staff is recommending use
Flagship Recreation/Landscape Structures for this project and purchasing directly off the state
contract.
Background
Upon the adoption of the Parks System Master Plan in early 2015, staff has beenworking with
the Parks and Recreation Commission and the City Council on an implementation plan. This
improvement is the first step towards that implementationof the plan. Twomajor outcomes
were to “Take Care of What We Have” and to improve accessibility and ADA facilities. This
projects will address both of these.
Staff isrecommending utilizing Flagship Recreation/Landscape Structures through theState
Purchasing Contract for the purchase and installation of this equipment. Some highlights of this
contract are:
• MNCooperative purchasing venture (CPV)
– Contracts managed by MN Materials Mgmt.DIV. (MMD)
• Evaluated 9 Companies across 7 unique capabilities
• LSI/Flagship #1 in every capability except price
• 4 providers selected to be on the state contract
• As of 2015, only 3 remain on the contract
• LSI & Flagship are the only ‘MFG + DIST’ named on the state contract(EQUIP +
INSTALL)
2009 LEGISLATION ENCOURAGES ALL MUNICIPALITIES DEFINED IN MN. STAT. §
471.345 TO UTILIZE THE STATE’S CONTRACTS AVAILABLE UNDER THE COOPERATIVE
PURCHASING VENTURE
E2
Budget
This project will have a $250,000 budget funded through an Equipment Certification Bond. I
haveattached a brief description of Equipment Certs. and what they can finance.
Recommendation
Staff recommends approval of the Goodrich Park playground project.
Attachments
1.Equipment Cert. Statute
E2, Attachment 1
E3
MEMORANDUM
TO: Parks and Recreation Commission
FROM:Jim Taylor, Parks Manager
DATE: June 15, 2016
SUBJECT:Gladstone Savannah Playground Addition
Introduction
Staff is recommending the addition of a new themed playground at the Gladstone Savannah. This
playground will celebrate the history and ecological significant of the site.
Discussion
As one of the City’s top priorities, the Phase 2 Gladstone Redevelopment Project began in 2015. This
project includes the addition of a playground and falls under the approved master plan for the site.
The Gladstone Neighborhood Master Plan lists the following nine guiding principles:
1.Design the future of Gladstone as a “village.”
2.Transform regional trails into celebrated village corridors.
3.Make Gladstonea compelling “quality of life” choice.
4.Weave natural systems and ecological function into the built and recreational fabric.
5.Allow Gladstone’s future to whisper the story of its past.
6.Make “walkability” THE standard.
7.Think of Gladstone as a neighborhood for all stages of life.
8.Make the Gladstone Master Plan a model for others to follow.
9.Make multi-modal links between Gladstone and areas beyond.
The Gladstone Savanna Master Plan integrates the site’s natural and historic resourcesand provides
for recreation. Rather than having a lotof interpretive signage on the site, the master plan calls for a
more subtle approach to interpretation of site history and natural resources. It relies on design
elements and features that hint at the site’s history, while making more in-depth interpretation available
via electronic media. This approach received full support from the commissions and City Council.This
playground project will help tell that story.
This project will have a full community process with the design team working with the community,
commissions, and council on the front end to ensure everybody is heard. Once the concept is
developed it will be presented at the Parks Commission.
Staff is again recommending utilizing the state contract to work with Flagship/Landscape Structures.
We believe this company has the expertise to deliver a unique project to the site. This playground will
not be our tradition deck and post system but be customized to interpret the rich history of the site.
E3
Budget
The funding for this project is $250,000 and budgeted in the Park Development Fund. In the approved
2016-2020 Capital Improvement Planthere is $295,000 allocated for work at the site in 2016.
Recommendation
Staff recommends approval of the Gladstone Savannah Playground Project.
Attachments
None