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HomeMy WebLinkAbout2016-02-17 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00 P.M February 17, 2016 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1.January 20, 2016 E.NEW BUSINESS 1.Kid City 2.Election of Officers(No Report) F.UNFINISHED BUSINESS 1.Maintenance and Reinvestment Prioritiesand Implementation 2.2015 Annual Report and 2016 Goals G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS J.ADJOURNMENT RULES OF CIVILITY FOR THE CITYCOUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., January 20,2015 Council Chambers, City Hall A.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Malletat 7:00p.m. B.ROLL CALL Commissioners Commissioner Rick BrandonAbsent Commissioner Craig BrannonPresent Commissioner Ron CockrielAbsent ChairpersonTerri MalletPresent Commissioner Russel SusagPresent Commissioner Nikki VillavicencioPresent Commissioner Dorothy Molstad Present Staff Parks Manager, Jim TaylorPresent C.APPROVAL OF THE AGENDA moved to approve the agenda. Commissioner Susag Seconded by Commissioner Molstad.Ayes –All The motion passed. D.APPROVAL OF MINUTES 1.December 16, 2015 Commissioner Susagmoved to approve the December, 2015 Parks and Recreation Commission minutes. Seconded by Commissioner Villavicencio.Ayes –Brannon Cockriel Mallet Abstain –Molstad Villavicencio The motion passed. E.NEW BUSINESS 1.Parks System Plan Implementation Wednesday,January 20,2015 Parks and Recreation Commission Meeting Minutes Parks Manager, Jim Taylor gave a presentation on the Parks System Master Plan Implementation and answered commission questions. 2.2016 Goal Brainstorming Parks Manager, Jim Taylor gave a presentationon the 2016 goals and 2015 annualreportand answered commission questions. F.UNFINISHED BUSINESS 1. G.VISITOR PRESENTATIONS 1. H.COMMISSION PRESENTATIONS 1.Commissioner Villavicenciobriefly made mention of the ongoing Kid City and Z Puppets events hosted by Maplewood Parks and Recreation at various locations throughout the city. I.STAFF PRESENTATIONS 1. J.ADJOURNMENT Commissioner Brandonmoved to adjourn the meeting. Seconded by Commissioner SusagAyes –All The motion passed. The meeting was adjourned at 7:55PM. Next meeting is February 17, 2015. Wednesday,January 20, 2015 Parks and Recreation Commission Meeting Minutes AGENDAREPORT TO:Parks and Recreation Commission FROM:Audra Robbins,Recreation Manager SUBJECT: Discussion of Kid City Project DATE:February 11,2016 Introduction Maplewood is partnering with Z Puppets Rosenschnoz, led by Shari Aronson and Chris Griffith who are award-winning Minneapolis multidisciplinary artists specializing in innovative, interactive experiences for families and youth. We have received a $107,960 grant from The Minnesota State Arts Board for this project and have applied for additional funding opportunities. Future plans will involve finding ways to incorporatethe Kid Cityproject with the Integrated Youth Development Initiative to best serve the youth of Maplewood. Chris Griffith and Shari Aronsonwill be present for the discussion and will be delivering a short presentation to council. Background Kid City,is a youth-driven public art program that mobilizes kid citizens to work in partnership with artists and the City to revitalize Maplewood. Kid City responds to risk factors faced by our youth, many of whom are from Maplewood’s fastest growing populations (Latino, East African, Hmong, and Karen), receive free and/or reduced lunches, or are at-risk of dropping out of school. Kid Citywill help the entire community re-imagine Maplewood and will kick off with the following: Pop-up Laughter Labsthat bridge communities through the universal act of laughter AKid Councilthat uses improvisationand theatre techniques to dream up solutions to the City’s challenges Project Timeline: February o Outreach Events March-May o Afterschool sessions at Carver and Edgerton Community Gyms and the Maplewood Community Center May o Kid City Celebration at the Maplewood Community Centeron May 14 June–August o Kid Council Camps Recommendation ThediscussionregardingKidCityisinformationalonlyandnoformalactionby the Parks & Recreation Commissionisrequired. MEMORANDUM TO:Parks and RecreationCommission FROM:Jim Taylor, Parks Manager DATE:February 10, 2016Meeting SUBJECT:Maintenance and Reinvestment Priorities and Implementation Introduction The Maplewood Parks System Master Plan identifies approximately $26 million incapital improvement projects geographically distributed in parks throughout the community. The highest priority for these improvements is the Maintenance and Reinvestment of our current park amenities. This priority is based on the Parks System Plan process and what we heard overwhelmingly from our residents “Take Care of What We Have”. This priority identifies $7,000,000 in improvements. At the January Parks and Recreation Commission Meeting the Commission asked staff to bring this discussion back in February to discuss specifics on prioritization. Staff will be giving a detailed report on how we grade, and prioritized based on safety and overall condition. Discussion Over the next couple of month’s staffworking with the Parks and Recreation Commission will begin discussing the implementation of the Maintenance and Reinvestment portion of the Parks System Plan. This will be a phased approach over multiple years. The funding source for this investment will likely come from bond sales by the City.In addition to the prioritization discussion staff will begin to roll out how we will have to phase these improvements for this implementation to work. Recommendation Staff recommendsthat the Commission review Chapter 6 of theParks System Planand be prepared to discuss. Many of the things we will be talking about in this discussion will be guided by this Chapter. Attachments 1.Chapter 6 of the Parks System Plan PRIORITIES, TOOLKIT & USING THE PLAN The Parks and Recreation Master Plan is intended to guide the big picture decision making by City recommendations regarding funding, the priorities for the future, estimated costs, and potential funding sources. The second part is the Toolkit. The tools are a guide to evaluating new initiatives and projects. The toolkit should assist with decision-making system wide and on a case by case basis. The toolkit includes: New Program and Project Review. Activity Delivery Guidelines. Recreation Facility Service Standards. the process for capital improvements, measuring progress, and master plan update. Views from Applewood Preserve Maplewood Parks & Recreation System Master Plan71 I Funding Recommendations recreation foundation for the promotion and 1. Identify funding needs and plan for maintaining fundraising for system needs. the system. 5. Build partnerships. a. Develop asset management program. a. Continue to work with the Public Works and b. Evaluate on-going operational and life cycle Planning Departments on environmental costs when making facility capital decisions. stewardship and trail and bikeway projects. 2. Ensure adequate funding to meet system b. Implement park projects that will stimulate goals. private investment and strengthen residential neighborhoods. a. Increase Parks and Recreation share of c. Improve relationship with school districts, current levy. including their community education departments. b. Explore use of a franchise fee to fund d. Partner with existing arts organizations for arts related programming and events. c. Update park, trail and open space dedication requirements on a biannual basis. (PAC e. Maximize use of volunteers. funds) f. Partner with private organizations for d. Seek grants. outreach to ethnic populations. e. Explore funding options dedicated to health g. Develop ambassadors to promote and improvement. champion investments in the park system. f. Hold fee based events. g. Establish an Infrastructure Replacement Reserve Fund to cover major capital repairs and replacements. h. Create a Fees and Charges Policy that the basic community and are 100% tax supported and services that have mostly fees and charges will offset costs. i. Encourage business involvement, sponsorship, naming rights of parks, recreation facilities and events. 3. Consider a bond referendum. a. Conduct a study to determine the appropriate bond referendum amount, package of improvements, and appropriate timing. b. Develop a bond referendum strategy that market and champion the referendum. 72 Chapter 6: Priorities, Toolkit, and Using the Plan I PRIORITIES Priorities are drawn from the recommendations listed in Chapter 5 and are organized in two charts on the following pages: Table 6.1 Priority Actions and Table 6.2 Priority Capital Improvement Projects. While this master plan is a visionary document that looks out 20 key initiatives that should be the Citys focus in the next 10 years. The ability of the City to achieve its priorities will be a function primarily of staff time and investment of either time or funding for a one-time improvement, others will involve a minimal amount of time on an ongoing basis. Priority Actions The priority actions in Table 6.1 have been organized using the categories of funding, parks and recreation facilities, trails, natural resources and greenways, arts and culture, and programs. In addition to providing a description and timeframe for each priority, the the effort and the types of resources needed for its implementation. Maplewood Parks & Recreation System Master Plan73 I TABLE 6.1 Priority Actions ActionDescriptionResponsibilityTimingResources Funding Expand funding for regular park NearStaff time and maintenance and equipment information for policy replacementchange Continued community Continued education is need to set the foundation for discussions Parks & Recreation Near-MidStaff time and education regarding park about additional funding, such as through increased general funds, a Dept.information for system funding needsreferendum and/or utility franchise fee. If a referendum is explored, it referendum is recommended that it have a clear focus and not involve all capital projects for example, maintenance/capital replacement, trails, Nature Center, etc. In support of its funding efforts, the City should partner with a friends of parks group, city volunteer network, and other partners on public outreach Parks and Recreation Facilities Develop Asset Management Prepare and implement asset management plan. Tie replacements Parks & Recreation NearStaff Time Plan and management actions to annual budget and Capital Improvement Dept., Public Works, Plan. This involves annual inspections and condition rating of parks Parks & Recreation and equipmentDept. Expand the amount of no-mow Identify and transition additional no-mow areasParks & Recreation OngoingStaff time areasDept., Public Works Seek opportunities for Implement small-scale pilot programs such as a pesticide-free park, Parks & Recreation OngoingStaff time sustainability pilot programs a bee-lawn, etc.Dept., Environment & Natural Resources, ActionDescriptionResponsibilityTimingResources Public Works Funding Expand funding for regular park NearStaff time and maintenance and equipment information for policy replacementchange Continued community Continued education is need to set the foundation for discussions Parks & Recreation Near-MidStaff time and education regarding park about additional funding, such as through increased general funds, a Dept.information for system funding needsreferendum and/or utility franchise fee. If a referendum is explored, it referendum is recommended that it have a clear focus and not involve all capital projects for example, maintenance/capital replacement, trails, Nature Center, etc. In support of its funding efforts, the City should partner with a friends of parks group, city volunteer network, and other partners on public outreach Parks and Recreation Facilities Develop Asset Management Prepare and implement asset management plan. Tie replacements Parks & Recreation NearStaff Time Plan and management actions to annual budget and Capital Improvement Dept., Public Works, Plan. This involves annual inspections and condition rating of parks Parks & Recreation and equipmentDept. Expand the amount of no-mow Identify and transition additional no-mow areasParks & Recreation OngoingStaff time areasDept., Public Works Seek opportunities for Implement small-scale pilot programs such as a pesticide-free park, Parks & Recreation OngoingStaff time sustainability pilot programs a bee-lawn, etc.Dept., Environment & Natural Resources, Public Works Parks & Recreation OngoingStaff time Dept., Public Works online, interactive park map (or work with GoRamsey website) 74 Chapter 6: Priorities, Toolkit, and Using the Plan I TABLE 6.1 Priority Actions and Projects, continued ActionDescriptionResponsibilityTimingResources Trails Update Snow and Ice Control Review and update policy as needed to ensure that non-motorized Parks & Recreation NearStaff time Policynetwork prioritized as appropriateDept., Engineering, Public Works Initiate planning on priority Identify type of infrastructure, right-of-way needs, preliminary design, Parks & Recreation NearStaff time segments to position for grant and cost estimatesDept., Engineering, fundingPublic Works Pavement ManagementImplement a framework for analyzing and maintaining paved trail Parks & Recreation OngoingStaff time surfacesDept., Engineering, Public Works Natural Areas and Greenways Identify and evaluate protected Create overlay maps/policies that establish and protect high value Parks & Recreation NearStaff time ecological areas ecological areasDept., Environment & Natural Resources Revise preserve policy Assign community or neighborhood status to nature preservesParks & Recreation NearStaff time to differentiate between Dept., Environment & community and neighborhood Natural Resources preserves Formalize greenway routes Map routes within the Natural Area Greenways and begin planning to Parks & Recreation NearStaff time address gaps and interpretation needsDept., Environment & Natural Resources Nature Center MP & Building Prepare a 20 year Master Plan for the Nature CenterParks & Recreation NearStaff time and EvaluationDept., Public Works, planning/architectural Environment & consultant Natural Resources Arts and Culture Seek grant funding for arts-Pursue and implement grants that will improve public art throughout Parks & Recreation OngoingStaff time, grant- related programsMaplewoodDept., Consultantwriting consultant Look for opportunities to Integration of arts and culture into design elements should occur Parks & Recreation OngoingStaff time, include art and culture into throughout the master planning, feasibility, and design phases of Dept., Public Works, partnerships design elements on City projects. Seek low maintenance design elements that have minimal Consultant projectsrisk to vandalism Partner with historic society Seek opportunities for collaboration with local historical societies/Parks & Recreation OngoingStaff time, historical/ for historic interpretation & organizations to implement interpretation and special programmingDept., partner interpretation programs organizationsconsultants Build the Arts ProgramExpand program offerings in visual, dramatic, and music arts. Recruit Parks & Recreation OngoingStaff time Friends group and advisors to help guide planning and artist selection.Dept., Programming Continue to expand Build on existing event programming in neighborhood and community Parks & Recreation OngoingStaff time neighborhood and community parks, Bruentrup Farm, and other special events. Consider a mobile Dept. events stage or permanent outdoor event venue Expand Nature Center Expand program offerings at the Nature Center, particularly volunteer Parks & Recreation OngoingStaff time Programsand service learning opportunitiesDept., Environment & Natural Resources Maplewood Parks & Recreation System Master Plan75 I funding. The City will need to expand its general Priority Capital Improvement Projects funding allocation or explore new revenue streams, The Maplewood Parks and Recreation System Master such as a referendum or utility fee, to support the improvement projects geographically distributed in this equates to $1 to $2 million per year over the project prioritization this is based on needs, funding next 20 years. Planning for and funding these capital availability, and partnership opportunities. Depending improvement projects will continue to be challenging, on funding availability, the City may also need to particularly as the community is now focused on explore the phasing of larger capital improvements, maintenance and reinvestment rather than expansion. such the signature park improvements. While not During the expansion phase of a parks and recreation ideal because it is generally more expensive and system, funding can be secured from park dedication extends the time period when a park is out of service, and grants to supplement general funds. Now that phasing does ensure there is funding available for the community is in a maintenance and reinvestment other capital improvement projects at the same time. are likely to provide a smaller percentage of overall projects in order of their priority. TABLE 6.2 Priority Capital Improvement Projects ActionDescriptionNotesEstimated Cost Highest Priority Maintenance and ReinvestmentPlaygrounds, Buildings, Trails Overlay, Fencing, $7,000,000 Tennis Courts, Parking Lots, Nature Center Upkeep Ongoing (listed in order by highest cost) Construct prioritized projects to Annual prioritization and construction based on Additional projects may occur as part of road $6,000,000 eliminate gaps in the pedestrian-fundingconstruction projects or through implementation of bicycle networkLiving Streets Policy. Add amenities to Neighborhood ParksShade structures, benches, bike racks, and waste Phase improvements based on upcoming projects and $700,000 receptaclesgeographic distribution. Focus on larger neighborhood Actively manage high quality natural Prepare and implement natural resource Projects in Fish Creek, Priory, Gladstone Savanna, $600,000 resourcesmanagement plans for areas of high quality Prairie Farm Preserve, Jims Prairie, Beaver Creek, habitat/high ecological valueApplewood, Joy Park, Carver, and Kohlman Creek. Add amenities to Community and Water fountains, shade structures, benches, bike Phase improvements based on upcoming projects $400,000 Athletic Parksracks, and waste receptaclesand geographic distribution. Include all Community, Community Athletic, and Youth Athletic Parks. Update park signsMake system-wide, standard improvements to $125,000 park signs that incorporate art Other Priority Projects (listed in order of priority) Add restrooms to Community and Restrooms for Harvest, Hazelwood, and Joy as Phase improvements based on upcoming projects and $300,000 Athletic Parksother parks will get restrooms through other geographic distribution. Plan for restrooms to be open projects.during park hours. $2,000,000 Master Plan* Continue/expand community gardensContinue and add additional public community One community garden in Central West Service Area$7,500 gardens at rate of one per park service area Improvements to Preserves and Open Add improvements based on individual preserve Includes amenities such as trails, shelters, $800,000 Spacesneedsinterpretation, parking, and community gardens. Improvements to Veterans Memorial Replacements and improvements based on $2,500,000 Parkrevised Master Plan* *Note: costs based on concepts and recommendations in this system-wide master plan. Additional future community based master planning process may be needed. 76 Chapter 6: Priorities, Toolkit, and Using the Plan I TABLE 6.2 Priority Capital Improvement Projects, continued ActionDescriptionNotesEstimated Cost Plan* Add off-leash dog parkLocate in northern part of City$100,000 Improvements to City Hall CampusReplacements and improvements based on new $1,000,000 Master Plan* Replace/Refurbish Nature CenterPrepare and implement Nature Center Master Plan$2,500,000 Expand facility mix in Western Park Add small picnic shelter and outdoor skating rink Recommended to meet goal of geographic distribution $500,000 Service Areawith warming houseof facilities throughout park service areas Implement new policy regarding Add one double court at Maplewood Heights Park$150,000 tennis court distribution Add mobile stage$100,000 Add new neighborhood park in South New park as development occursPark dedication fees may contribute to this $275,000 Park Service Areadevelopment. Timing is dependent on development. *Note: costs based on concepts and recommendations in this system-wide master plan. Additional future community based master planning process may be needed. FUNDING SOURCES possible, likely, best depending on how well the action and funding source are matched. TABLE 6.3 Funding Sources PrioritiesGen-Utility Park State Park/Trail GrantsPart-Donations eral FeeBond Aid Dedica-ner- FundsReferen-Fundstionships dum System Planning (Asset Management Plan, Park/Facility Master Planning, Natural Resource Planning, Trail Planning) Revitalize Existing Parks (replacement and maintenance) Park Improvements (park improvements and amenities) Expand Park Facility Mix (tennis courts, Tuj lub, disc golf, community garden etc.) Expand Pedestrian-Bicycle Network Actively Manage Natural Resources Greenway Route Development Nature Center Improvements Sustainability Initiatives Programming Neighborhood and Community Events Create Arts Program Arts and Cultural Design Elements Historic Interpretation/Programs Key Best Funding SourceLikely Funding SourcePossible Funding Source Maplewood Parks & Recreation System Master Plan77 I streets. This funding source is particularly useful at the time of street construction or re-construction. Maplewood should have Achieving the vision and mission for the park a process for evaluating needed trail and and recreation system will take additional sidewalk improvements as part of capital funding, not only for big, exciting new facilities improvement projects. like a splash pad or outdoor performance space but for neighborhood park revitalization, new PARK AND TRAIL DEDICATION programs, and outreach, etc. It is anticipated Minnesota Statutes allow local governments that the City use multiple methods to fund to require dedication of land or cash in-lieu of the system. The following sections provide land for parks and trails from new subdivisions. additional information about the types of The dedication must be reasonable and rationally related to the recreation demand created by the development. Cities can GENERAL FUNDS also require dedication of right-of-way or General funds can and should be used to easements for sidewalks or trails. Maplewood develop and maintain the parks and recreation collects parkland dedication fees on a pre- system. General funds are the primary determined schedule for all newly created funding source for on-going maintenance, lots. operations, and amenities. Most grants also have a matching requirement, which is often FRANCHISE FEES Franchise fees are a charge listed on the monthly bill that customers receive from DEDICATED TAX LEVY a utility, such as natural gas, electricity A city can hold a referendum for a dedicated month or a percentage of the monthly bill. for parks and recreation. This levy can be A franchise fee can be implemented with used for capital projects as well as operations an ordinance which must be approved by and maintenance. The proceeds may be in the City Council. The City of Edina recently place of general funds or be supplemented by started collecting a franchise fee for gas general funds. The advantage of a dedicated and electricity customers. The fee is a small tax levy is that parks and recreation receives a more stable source of funding and does use to build and maintain its pedestrian and not have to compete with other city priorities bicycle network. for funding on an annual basis. SCHOOL DISTRICTS BONDING The City partners with the local school General Obligation Bonds and Revenue Bonds districts, particularly in the operation of provide another source of implementation the community gyms. The continued funding for new public facilities, as well as collaboration between the City and the repairs and/or upgrades to existing facilities. school districts are important in maintaining GENERAL PARK BOND ISSUE open communication. Communication Residents can decide to raise revenue should occur on at least an annual basis through a permanent or temporary tax about planned projects and additional opportunities to jointly develop open space as park, trail, and bikeway improvements and public facilities as appropriate. and maintenance. These funds are usually PARTNERSHIPS provided through bonds approved as part of Maplewood has partnerships with both public a voter referendum. and private organizations. These relationships STATE AID FUNDS have historically led to improvements to City State aid funds are available for pedestrian parks and other public facilities. Partnerships and bicycle improvements on state aid will be important for both facilities and 78 Chapter 6: Priorities, Toolkit, and Using the Plan I programming. Organizations with partner 21, ISTEA & SAFETEA-LU) enacted to fund funding can also provide assistance transportation improvements. Examples of with design, outreach and maintenance. programs typically funding trail or sidewalk Partnerships and relationships with private improvement projects include Safe Routes to businesses can also result in easements and School or the Regional Solicitation managed use agreements for trails across private land.by the Metropolitan Council Transportation Advisory Board. Given the size of these grants DONATIONS the City should begin preparing in advance Private donations are another potential funding for future applications by identifying the type of improvement, the right-of-way needs, from individuals or area corporations or preliminary layout, and cost estimates. donations of labor from recreation clubs or use agreements. Programs such as adopt-CLEAN WATER, LAND AND LEGACY a-trailŽ or adopt-a-parkŽ by an organization, AMENDMENT business, or individuals have been used in On Nov. 4 2008, Minnesota voters approved many communities to help with maintenance the Clean Water, Land and Legacy Amendment tasks and raise awareness. to the Minnesota State Constitution which increased the general sales and use tax rate GRANTS by three-eighths of one percentage point Grants are a way to make Maplewoods (0.375%) to 6.875% and dedicated the dollars go further. The City has been additional proceeds for the Arts and Cultural successful in securing grant funding. Below Heritage Fund, the Outdoor Heritage Fund, is a sample of some grant opportunities that Clean Water Fund, and Parks and Trails Fund. may be available along with websites to visit for more information.Funding from the Legacy Amendment is administered by a variety of agencies such MINNESOTA DNR as the Department of Natural Resources, Website: www.dnr.state.mn.us/grants/index. Pollution Control Agency, Department of html Health, Historical Society, Minnesota State Arts Board and regional art councils. A The Minnesota DNR is one of the most number of new grant programs were created. comprehensive resources when it comes to Information about grant opportunities can be state funding for park and trail programs. found on individual state department and They offer a variety of grant programs and organization websites. technical assistance. Current programs provide assistance for cross country skiing FOUNDATIONS & NON-PROFITS trails, mountain biking trails, horseback riding trails, and recreational trails. Some programs also offer assistance for the supporting local projects. There are a number development of parks or for trail amenities of on-line tools that can assist with the such as restrooms, lightning, benches, etc. process of identifying additional foundations Each of the Minnesota DNR grant programs is unique. The DNR should be consulted bikeway improvements. The Minnesota before pursuing a grant to clarify funding Council of Foundations is a great starting point for identifying foundations. Another good starting point is to consider the businesses MINNESOTA DOT within Maplewood and using their websites Website: http://www.dot.state.mn.us/grants/ to see if they have a foundation or charitable giving department. In addition to retailers and A portion of most trail or bikeway improvement manufacturers, be sure to consider businesses projects funded through Minnesota DOT such as the railroad, energy providers and is from federal dollars. Since June 9, 1998 communications companies. there have been three federal bills (TEA- Maplewood Parks & Recreation System Master Plan79 I TOOLKIT Idea Evaluation Phase Park and Recreation plans are not static documents. The Parks and Recreation Department will be Baseline Evaluation by Staff faced with on-going decision making on issues not Test idea against master plan The toolkit contains processes, standards, and recommendations and decision principles guidelines to assist with the evaluation of new projects Depending on the scope of the idea, and initiatives, whether they are system-wide or on a decision can be made by staff or introduced case by case basis. The toolkit includes: to the Recreation and Parks Commission and Planning Commission New Program and Project Review Process DECISION PRINCIPLES Activity Delivery Guidelines CHECKLIST Recreation Facility Service Standards Is the action economically and environmentally sustainable in the short and long term? General Recreation and Parks Capital and Operations and Maintenance Costs Will the action help engage and connect people, parks, trails and open spaces? PROGRAM AND PROJECT REVIEW Does the action support a city-wide system of recreational facilities and parks? PROCESS One of the most challenging things for a parks and Will the action encourage community gathering? recreation department is knowing when to say yes Will the action build community awareness and to a new project and when to say no. The program advocacy for recreation and parks? and project review process provides a sample outline Does the action increase awareness of history, for a systematic review process for new requests. culture, and art? Systematic review ensures that new projects are in-line with system-wide goals and can be adequately funded, Have life cycle and operational costs been adequately addressed? staffed, and maintained prior to implementation. neighborhoods? Does the action serve an unmet need? FIGURE 6.1 Project Review Process Does the action create new recreation opportunities? Idea Evaluation Phase Does the action inspire community pride? Idea Generation Have all facility and partnership options been evaluated before deciding to add infrastructure or Idea may come from commissioners, public, programs? stakeholders, or staff Idea proposal should include: description of funding sources, timeframe, permits, market study (if applicable/needed), permits needed, availability to the public 80 Chapter 6: Priorities, Toolkit, and Using the Plan I Idea Evaluation PhasePlanning PhaseImplementation Phase Implementation Parks Commission/ Planning Planning Review Construction Concept documents Review focus if the idea has merit, Construction Preliminary plan how it relates Program delivery Final Plan to polices and Method for Program timetable measuring implications Depending on scope of the idea, decision can be made here or sent Program Prioritization on to the City Council Project is prioritized based on policy decisions, public needs, and other initiatives Operation of Facility or Programs City Council Review Funding Allocation Facility or program Review focus is now serving the if the idea has Funding for all public need merit, how it aspects of the relates to polices Council Action: program/project authorize and broad based are approved and development and annual operations operation, award and maintenance Council Action: contracts authorize staff are addressed Reporting to proceed to provided to planning phase Council Action: or notCouncil and authorize funding Commission Maplewood Parks & Recreation System Master Plan81 I GENERAL CAPITAL AND OPERATIONS AND MAINTENANCE COSTS The following table is a tool that the City can use to initially evaluate and budget for new improvements and quickly grasp the general cost for new improvements. Equally important to the initial capital cost for a project are the ongoing operations and maintenance (O&M) costs. Adequately budgeting operations and maintenance ensures that facilities last their expected life and that parks remain safe and welcoming. TABLE 6.4 General Capital and Operations & Maintenance Costs Park ElementCapital CostAnnual O&M CostEstimated Notes Life (Years) New Park Development Neighborhood Park$90,000/Acre$550/Acre25-50 Community ParkNo new parks anticipated$550/Acre25-50 Community/Youth Athletic ParkNo new parks anticipated$3,400/Acre25-50 General Grounds & Landscaping Mowed Turf Grass (Irrigated)$60,000/Acre New Sod $1,000/Acre15-30Includes mowing, trimming, fertilizing, $34,000/Acre New Seedweed control, aerating & overseeding. Mowed Turf Grass (Non Irrigated)$30,000/Acre New Sod $800/Acre15-30Does not assume hydroseed. Includes $2,000/Acre New Seedmowing, trimming, fertilizing, weed control, aerating & overseeding. Irrigation$25,000/Acre $1,300/Acre25 Contractual Landscape Maintenance $6.50 Sq. Ft. ($282,600/Acre)$.25 Sq. Ft. ($9,250/Acre)20 (Street Medians & Natural Prairie Plantings) Prairie Restoration$5,000/Acre$300/Acre- Naturalized Shoreline$100/LF$400/Acre- Rain Garden$10/Sq. Ft.$300/Acre-Low end - high end could be up to $20/ Sq Ft Woodland Restoration$4,000/Acre$400/Acre-Assumes restoration of existing wooded area. $20,000/Acre if new tree planting required Stormwater Features$25/Sq. Ft.$900/Acre- Park Building & Shelters Buildings with Restrooms$300-$400/Sq. Ft.$11,000/Bldg./Yr.40Includes all buildings Picnic Shelters$150-$200/Sq. Ft.$3,800/Bldg./Yr.40Includes all shelters Trails & Surfaces Trails (10 Ft. Wide Asphalt)$50/LF$5,280 Per Mile30 Parking Lots (Asphalt)$2,500-$3,000/Stall$20-$25 Per Stall40 Sidewalks (Concrete)$30/LFAssumes 6 foot wide sidewalk Natural Surface Trails$30/LF if limestone ADA or $5/$500/Mile- LF if rustic footpath 82 Chapter 6: Priorities, Toolkit, and Using the Plan I TABLE 6.4 General Capital and Operations & Maintenance Costs, continued Park ElementCapital CostAnnual O&M CostEstimated Notes Life (Years) Park Amenities Tennis Courts with Lighting$150,000$1,000/Court25Assumes 12,500 Sq. Ft Double Court. Tennis Courts$100,000$1,000/Court25Assumes 12,500 Sq. Ft. Double Court. Resurfacing includes striping of both tennis and pickleball cost of $10,000 per court Basketball Courts (Concrete)$30,000/Court $400/Court50Assumes 4,680 Sq. Ft. Basketball Courts (Asphalt)$25,000/Court $600/Court25 Playgrounds$100,000 - $300,000$3,000/Site/Yr.20 ADA Playground$200,000 - $600,000$3,000/Site/Yr.20 Natural Play Areas$50,000-$100,000$1,000/Site/Yr.20Assumes 1 to 2 signature features and remainder natural materials Skate Parks$35/Sq. Ft.$3,000/Site/Yr.10-15 Outdoor Hockey Rinks$80,000-$100,000/Hockey $9,000/Rink20 Rink Community Gardens$10,000-$20,000/Acre$800 Acre- Off-Leash Dog Park$10,000-$50,000 Acre$800 Acre15-20 Splash Pad$600,000 $5,000 15-20 Amphitheater$800,000 50Assumes open stage and seating for 200+ Mobile Stage$80,000 to $120,000 Fitness Loop$5,000 to $7,500/station $500/station20Assumes trail already constructed. Giant Slide$5,000 $500 20 Disc Golf Course Tuj Lub Field Neighborhood Park Amenity Package$35,000/parkIncluded in general park costs20Assumes 1-$25,000 shade structure; 2- $2,000 benches with concrete pad, 2- $2,000 bike racks with concrete pad, 2-$1,000 waste receptacles Community Park Amenity Package$55,000/parkIncluded in general park costs20Assumes 1-$25,000 shade structure; 2- $2,000 benches with concrete pad, 2- $2,000 bike racks with concrete pad, 2-$1,000 waste receptacles Athletic Fields Highly Maintained (Irrigated) Large *$65,000/Field New Sod $4,200/Field15Includes lining, mowing, trimming, Soccer/Football Field (1.5 Acres)$30,000/Field New Seed TURF fertilizing, weed control, aerating, irrigation ONLY& overseeding. Highly Maintained (Irrigated) Medium *$35,500/Field New Sod $2,300/Field15Includes lining, mowing, trimming, Size Soccer/Football Field (.83 Acres)$16,000/Field New Seed TURF fertilizing, weed control, aerating, irrigation ONLY& overseeding. Highly Maintained (Irrigated) Small *$23,500/Field New Sod $1,500/Field15Includes lining, mowing, trimming, Size Soccer/Football Field (.54 Acres)$10,500/Field New Seed TURF fertilizing, weed control, aerating, irrigation ONLY& overseeding. Maplewood Parks & Recreation System Master Plan83 I TABLE 6.4 General Capital and Operations & Maintenance Costs, continued Park ElementCapital CostAnnual O&M CostEstimated Notes Life (Years) Average Maintained (Non Irrigated) *$37,500/Field New Sod $2,000/Field7Includes lining, mowing, trimming, Large Soccer/Football Field (1.5 $2,250/Field New Seed TURF fertilizing, weed control, aerating, irrigation Acres)ONLY& overseeding. Least Maintained (Non Irrigated) *$25,000/Acre New Sod $800/Acre7Includes lining, mowing, trimming, Practice Soccer/Football Field (1 $1,500/Acre New Seedfertilizing, weed control, aerating, irrigation Acre)& overseeding. Highly Maintained (Irrigated) *$50,000/Acre New Sod $4,200/Field(Includes: 7Includes lining, mowing, trimming, Baseball/Softball Field (1 Acre)$27,000/Acre New Seed & lining, dragging, mowing, fertilizing, weed control, aerating, irrigation Aglimetrimming, fertilizing, weed & overseeding. control, aerating, irrigation & overseeding) Average Maintained (Non Irrigated) *$25,000/Acre New Sod $2,300/Field(Includes: 7Includes lining, mowing, trimming, Baseball/Softball Field (1 Acre)$1,500/Acre New Seed & lining, grading, mowing, fertilizing, weed control, aerating, irrigation Aglimetrimming, fertilizing, weed & overseeding. control, aerating, irrigation & overseeding) Least Maintained (Non Irrigated) *$25,000/Acre New Sod $800/Acre (Includes: 7Includes lining, mowing, trimming, Practice Baseball/Softball Field (1 $1,500/Acre New Seedmowing, trimming, fertilizing, fertilizing, weed control, aerating, irrigation Acre)weed control, aerating & & overseeding. overseeding) All costs are planning level estimates in 2014 dollars 84 Chapter 6: Priorities, Toolkit, and Using the Plan I PARK CLASSIFICATIONS size, and ideal site locations. This table is particularly useful when planning for new parks within the community use plans. TABLE 6.5 SIZE CLASSIFICATIONUSESERVICE AREALOCATION (TYPICAL) City Facilities Primary recreation facility to meet the day- to-day needs of neighborhoods. Provides 1/2 mile radius, free of Easily accessible to neighborhood major barriers such as 3 to 14 acresresidents with safe walking and Neighborhood Parksactive recreation and informal gathering highways or waterwaysbiking access. spaces for families and groups of neighbors. Fields are sized for practice/youth games. Provides facilities serving the community Sited to be accessible to community with access to natural areas and Community Wide in and take advantage of natural strategic, consolidated 25-50+ acres Community Parksprogrammed, active recreation areas. May amenities. Accessible by foot, bike, locations at a few sites serve regional visitors, although not as auto, and bus. primary function. Community Wide in Connected to trails and sidewalks. strategic, consolidated 10 to 20 acres Youth Athleticfacilities. May include neighborhood-park Automobile parking provided. locations at a few sites functions. Focused on organized athletic recreation with Community Wide in Connected to trails and sidewalks. Community Athletic strategic, consolidated 10 to 25+acres Automobile parking provided. Complex May include neighborhood-park functions.locations at a few sites Areas serving a single-use activity such as golf, Community & Regional Special Use Draw Areas focused on the provision of natural Community & Regional Centered around natural resources environments, passive recreation, and ecological Varies Natural Areas Drawand amenities. education. Non-City Facilities Parks that are designated part of Regional Park System. Uses vary widely, but focus is on outdoor Community and Varies widely, often centered Varies Regional Parks and natural resource based recreation and Regional Drawaround natural features. learning. Easily accessible to neighborhood Provides recreational facilities that can be used by Adjacent NeighborhoodsVariesresidents with safe walking and Schools surrounding neighborhoods. biking access Maplewood Parks & Recreation System Master Plan85 I FIGURE 6.3 86 Chapter 6: Priorities, Toolkit, and Using the Plan I ACTIVITY DELIVERY GUIDELINES The following guidelines provide direction regarding the public and geographic access to recreation activities in an effort to provide equitable and convenient access to facilities. The delivery levels range from city scale to example, disc golf and indoor ice arenas are specialized facilities that are used by residents from across the City, while childrens play equipment and open grass play space should be accessible at a neighborhood level. alone or in partnership with the City. TABLE 6.6 Activity Delivery Guidelines Delivery LevelRecreation FocusFacility ExamplesPlacesService Area Within a neighborhoodChildren, youth, and seniorsPlaygrounds, informal turf play spaces, informal Mini-parks & neighborhood Walkable distance no parksmore than 1/2 mile games Within a park service Family, adult & group Tennis, hockey/pleasure skating rinks, Neighborhood Parks, Youth Within a park service arearecreationAthletic Parks, Community area lacrosse, baseball, softball), community Parks gardens, volleyball courts, small picnic shelter, indoor recreation/multi-purpose buildings Within the CityFamily, adult & group Community centers, indoor gym space, Community Parks, Athletic City-wide recreationperformance space, indoor ice arenas, aquatics Complexes, Special Use - splash pad/beaches, off-leash dog areas, golf Facilities, Regional Parks courses, archery, disc golf, skate park, adult pavilion/building Mobile DeliveryFlexible and mobile delivery of Goes where services are needed city-wide, recreation activitiesincluding parks, schools, and apartment complexes Maplewood Parks & Recreation System Master Plan87 I RECREATION FACILITY SERVICE STANDARDS The Recreation Facility Service Standards identify a minimum level of service for recreation facilities, such section relates to the recommendations outlined in the objectives in Chapter 5. Consideration should be given to public access to other non-city facilities when infrastructure decisions are indicate the potential to re-position the facility mix within the park system to better meet needs. Numbers alone do not tell the whole story as facility usability is affected by quality, size, access, durability, etc. The guidelines activities at any given time. TABLE 6.7 Recreation Facility Service Standards Standard Current Excess / Recommendations / Minimum Number Facility Service Area per PopulationRangeNumberNotes CONTINUED 2 City gyms at the Maplewood Community Center (1 currently Indoor Gyms 10-15 minute used for exercise equipment) 31 1 gym per 20,0002 gyms travel time (full size) 2 shared school gyms at Carver and Edgerton Schools City facility at Maplewood Community Center. Additional opportunities at: Silver Lake Beach (N. St. Paul) 1 per 20,000 to 40,000 Phalen Regional Park (Saint Paul) Swimming Pools / 15-30 minute (pools should Mahtomedi Beach (White Bear 1 1-2 facilities0 Lake) travel timeaccommodate 3-5% of Aquatics YMCA (St. Paul Eastside & White total population at a time) Bear Area) Battle Creek Aquatic Center Add interactive water feature/ splash pad for city-wide use. Focus playgrounds in 32 city neighborhood parks. Develop a playgrounds large all-inclusive playground Half-mileN/A360 Playgrounds 5 school playground at Veterans Memorial playgrounds Park. Ensure each park service area has at least one city-maintained 5 outdoor rinks hockey rink and warming house. Outdoor: Partner with neighborhood 1 per 5,000-10,000 10-15 minute associations and community 1 indoor rink 3-70 Ice Hockey travel time groups to provide hockey in at Ramsey additional neighborhood parks if Countys Aldrich demand for outdoor rinks) they are willing to maintain the Arena facilities. Add lighting to high- demand rinks. 88 Chapter 6: Priorities, Toolkit, and Using the Plan I TABLE 6.7 Recreation Facility Service Standards, continued Standard Current Excess / Recommendations / Minimum Number Facility Service Area per PopulationRangeNumberNotes Ensure each park service area has at least one city-maintained 8 outdoorpleasure rink. Partner with neighborhood associations and Pleasure ice skating 1-2 milesNANA1 indoor rink at 0community groups to provide rinks Ramsey Countys additional skating opportunities Aldrich Arenain neighborhood parks if partner groups are willing to maintain the facilities. Adult: 10-15 1 per city plus 1 per minutes travel 5,000 - 10,000 plus timelighted: 1 per 15,000-1-2 lighted Consider adding lighting to 5 Full Size 30,000 -2 lighted Baseball 0 lighted Youth: 1-2 milesAdult: 1 per 5,000 to 8-15 youth warrants Youth: 1 per 2,500-5,000 1 per city plus 1 per 5,000 - 10,000 plus lighted: 1 per 15,000-1-2 lighted Adult: 1-2 miles 20 full size 30,000+1 lighted Softball 3 lighted Youth: 1 mile Adult: 1 per 5,000 to 8-15 youth Youth: 1 per 2,500-5,000 Explore opportunities to add Full Court: basketball courts so there is 1 per 5,000 8 full courts 9 full +1 full at least one facility per park 1/2 to 1 mile Outdoor basketball -11 half courtservice area, with full courts at 2 half 13 half courts Half Court: community parks and half courts 1 per 3,000 at neighborhood parks. Include signage kiosks at 1 per community and community 9 Indoor +6 2 miles3-5 Courts Volleyball 2 outdoor athletic parks that invite visitors 7,500-15,000 to use park space for volleyball Provide high quality tennis courts by transitioning neighborhood courts to larger banks (4 or more) of high quality, lighted courts at Maplewood Heights. Maintain 1 per at least two courts in each park 1 mile9-19 courts190 Tennis 2,000-4,000service area. Convert courts at Four Seasons, Playcrest and Western Hills to other uses once the courts have reached their end of life. Support participation in pickleball by striping all tennis courts. Maplewood Parks & Recreation System Master Plan89 I TABLE 6.7 Recreation Facility service Standards, continued Minimum Number per Current Excess / Recommendations / FacilitiesService AreaPopulationRangeNumberNotes Monitor demand and add high quality multi-purpose (soccer/ lacrosse/ football/ rugby/ cricket) Full size multi-use athletic complexes to meet 9 0need. Partner with schools (Soccer, football, to provide access to athletic lacrosse) monitoring, making adjustments as needed. Current facilities in Ramsey - Entire cityNANA12 lanes Archery Countys Keller Archery Range 6 informal sites Establish a winter maintenance throughout plan that increases the facilities Neighborhood & City, including for sledding. Identify and NANA Sledding hills - Community Parkspublicize suitable locations for Hazelwood sledding such as Hazelwood ParksPark. Current facilities at Ramsey 20 lighted Entire cityNANA-County Horseshoe Courts on Horseshoe courts courts White Bear Ave Additional community gardens include 2 school district gardens and Harvest Garden organized As demand by the First Evangelical Free 1 city garden warrants- up to one NANA-Church. As demand warrants, Community gardens 3 others per neighborhoodexplore opportunities to add up to 4 additional public community gardens - up to one per park service area. 1 county area As demand warrants, consider 10-15 minute travel Off-leash dog N/ANAat Battle Creek -locating an off-leash dog area in time exercise areas Regional Parkthe northern part of Maplewood. Partner with the City of Saint Paul to establish Tuj Lub facilities at Keller Regional Park; Partner Alternative sport Entire cityNANA--with Ramsey County to establish facilities disc golf facilities at Battle Creek Regional Park; Add skate park near the Community Center Current facilities include Ramsey Countys The Ponds at Battle Entire cityNANA30 Golf courses Creek,Goodrich, and Keller Golf Courses 90 Chapter 6: Priorities, Toolkit, and Using the Plan I USERS GUIDEMEASURING PROGRESS This section addresses processes that will help ensure Routine evaluation of the park and recreation system is valuable, particularly when justifying requests for public will support Maplewoods Park and Recreation funds, facilities, staff time, and volunteers. Regular System Master Plan.evaluation helps demonstrate that master planning efforts and strategic initiatives are progressing. Recreation is dynamic and evolves rapidly. Park and recreation facilities as well as recreation programs and activities must be responsive to changing decision makers have a thorough understanding of recreation, demographic, and community needs. A high performing recreation system regularly and recreation users. Regular evaluations also have assesses community needs, measures satisfaction, the potential for pinpointing which improvements and responds to meet those needs. Inherently this would better serve system users and identifying benchmarks for excellence. It also means regular community feedback with plan The City of Maplewood already conducts some evaluation of its services, including counts of recreation program participants and users of its fee based different it is today. New recreation activities and services. The Citys annual parks and recreation report/ equipment emerge (in-line skates, the mountain bike, presentation should communicate this information Parks and Recreation Master Plans should regularly be should include information about facilities conditions, maintenance status, rehabilitation/replacement Annual or bi-annual review of this plan to ensure that priorities and recommendations are still relevant and successes and challenges. that progress updates occur is essential to building and maintaining a great parks and recreation system.Comprehensive evaluations of park and recreation systems should include both qualitative and quantitative components. Qualitative tools, such Capital Improvement Plans as surveys, are relatively easy to conduct and are Systematic planning and budgeting for capital important in gauging satisfactions, trends, and improvements is a key governmental function. need. Surveys, though, do not tell the entire picture. Quantitative methods, such as counts, are important a shared vision and a common understanding of in capturing the who, what, where, and when of park needs and priorities. The City of Maplewoods Capital Improvement Plan is a key component of this demonstrating the magnitude of usage. process. The annual process for capital improvement Quantitative Data to regularly review the Asset Management Plan to Number of recreation activities and participants ensure that maintenance and replacement needs are tracked through registrations. also addressed. Number of events, facility users, and participants tracked through reservations, permitting, and in requests of associations. Number of volunteer participants. Number of individuals and dollar value of those using the scholarship program. Maplewood Parks & Recreation System Master Plan91 I Number of people using parks, trails, and Evaluate whether perceptions of safety have other non-fee based facilities through a user improved and compare to actual statistics of count program. This data might be collected incidents. by counting cars in the parking lot, creating a Identify challenges and what steps have been neighborhood park count volunteer program, or taken to address them. installing new technology to count trail users. Number of park master plans completed and how many citizens participated in each process. Miles of the pedestran-bicycle network completed. Park and trail safety number of accidents, incidents, and crime. Qualitative Data City-wide survey on a regular basis used to evaluate trends over time. Conduct satisfaction surveys of recreation activity participants. Evaluate perceptions of safety in use of parks and trails. Create evaluation for associations and other groups which regularly use facilities. there, why they came, how long they stayed, and the importance of the parks different attributes and facilities. If done regularly this can be informative in terms of trends. Conduct focus groups to gather information about park use habits and desires for future park system directions. System Analysis Identify improvements implemented based on individual park master plans. Analyze whether demographic mix of park, trail demographic composition (age, income, race/ ethnicity). Outline steps taken toward implementing System Plan recommendations and priorities. Evaluate the ability to fund the desired system. Summarize the amount of outside funding (partnerships, grants, etc.) secured. 92 Chapter 6: Priorities, Toolkit, and Using the Plan I BENCHMARK COMPARISONS TABLE A Community Benchmark Comparisons CITY NAMEMaplewoodCottage GroveNew BrightonRosevilleInver Grove Heights City area in square 183771430 miles Total City population 38,47235,05222,20634,05834,175 (2010 Census) Acreage of City parks & 24.1720.657.7919.9717 open space per 1000 population City Parks/parkland 930724173680581 acreage 3630153026 Number of parks Number of parks per 9.48.56.88.87.6 10,000 people Number of community 25031 parks Number of youth 40045 athletic parks Number of community 21021 athletic parks Number of 2523131612 neighborhood parks Number of tot lot or 11220 mini-parks Maplewood Park & Recreation System Master Plan93 I TABLE A Community Benchmark Comparisons, continued CITY NAMEMaplewoodCottage GroveNew BrightonRosevilleInver Grove Heights 1 Baseball Field and 2 Community Gyms (under agreement with City) Special use facilities 2 acreage (golf courses, (Prairie Farm and Nature 0035 ice arenas, community Center) centers, etc.) 0001 (+OVAL)1 Ice Arenas Active City parks space 5521229173547581 acreage City Open Space 308100133- Acreage Total City parks & open space acreage (Owned 8601239173680581 or maintained by City & with public access) Total non-City parks & open space acreage 1,1751190- (State, Regional, Private with public access) 13.669FT 7PT17 FT6 Full time staff 773.5 (and 2@ 180 days)77 Maintenance Staff 3,881,3001,789,0002,963,1004,500,0002,295,300 Operations Budget started a 500,000 Parks: 100,000-200,000 Capital Budget 4,219,539Renewal program Neighborhood 140035 Preserves 94 Appendix I TABLE A Community Benchmark Comparisons, continued CITY NAMEMaplewoodCottage GroveNew BrightonRosevilleInver Grove Heights County Open Space 1,1751190 acreage Agency Open -10-- Spaces 10101 Community Centers 3 (Ramsey County)0111 Golf Courses 6113- County Parks 81.1 miles (trail, sidewalk, 50 trail miles6.58 trail miles25 trail miles26 miles Trails and on-street bikeway)0 connector trails miles0 connector trails miles45 connector trail miles (Park, Connector, and 47.35 connector trail 30 miles on-street bike on-street bike way) milesway Lake Phalen Regional Ravine Regional Park, Long Lake Regional Park, Lake Josephine County Inver Grove Heights Key Regional and Park, Keller Regional Park, Grey Cloud Dunes Hansen ParkPark, Harriet Alexander Community Center, Community Park & Beaver Lake County Park, Nature Center, Muriel Rich Valley Athletics Recreation Facilities: Battle Creek Regional Area, Highlands ParkSahlin Arboretum, Central Complex, Valley Park, Veterans Memorial ParkPark Park, Joy Park, Harvest Maplewood Community Highlands Park, Cottage New Brighton Community Roseville Skating Center, Inver Grove Heights Indoor Recreation Center, Edgerton School Grove Ice ArenaCenterCentral Park Community Community Center Facilities (list): Gym, Carver School Gym Gym, Brimhall School Gym Maplewood Community Highlands ParkNew Brighton Community Fairview Community Inver Grove Heights Community Pools / Center CenterCenter, Parkview PoolCommunity Center Water Parks: 81.1 miles50 miles6.58 miles25 miles26 miles Park Trails 47.350045- Connector Trails Maplewood Park & Recreation System Master Plan95 I TABLE A Community Benchmark Comparisons, continued CITY NAMEMaplewoodCottage GroveNew BrightonRosevilleInver Grove Heights 81.10yes30- On-street Bike Way Lake Phalen Regional Ravine Regional Park, Long Lake Regional Park, Lake Josephine County Inver Grove Heights Key Regional and Park, Keller Regional Park, Grey Cloud Dunes Hansen ParkPark, Harriet Alexander Community Center, Community Park & Beaver Lake County Park, Nature Center, Muriel Rich Valley Athletics Recreation Facilities: Battle Creek Regional Area, Highlands ParkSahlin Arboretum, Central Complex, Valley Park, Veterans Memorial ParkPark Park, Joy Park, Harvest Maplewood Community Highlands Park, Cottage New Brighton Community Roseville Skating Center, Inver Grove Heights Indoor Recreation Center, Edgerton School Grove Ice ArenaCenterCentral Park Community Community Center Facilities (list): Gym, Carver School Gym Gym, Brimhall School Gym Maplewood Community Highlands ParkNew Brighton Community Fairview Community Inver Grove Heights Community Pools / Center CenterCenter, Parkview PoolCommunity Center Water Parks: 96 Appendix I MEMORANDUM TO: Parks and Recreation Commission FROM:Jim Taylor, Parks Manager SUBJECT:2015 Annual Report and 2016 Goals DATE: January 14, 2016 INTRODUCTION In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the Maplewood Parks and Recreation Commission is required to submit an annual commission report. In addition to this report,the Parks and Recreation Commissionwill provide a list of 2016goals to City Council. DISCUSSION Staff is asking the Parks and Recreation Commission to go through the list of potential goals for 2016it is also OK to add to this list for discussion at the meeting.The goal will be to have a set list of 2016 goals approved by the Commission and to add those to the 2015 Annual Report. RECOMMENDATION Staff has the following two recommendations: 1.Staff recommends further discussion and finalization of the Commissions 2016 goals. 2.Staff recommends review of the 2015 Parks and Recreation Commission annual Report. ATTACHMENTS 1-Draft 2015 Parks and Recreation Annual Report 2-2016 Goals Brainstorming List MEMORANDUM TO:Melinda Coleman,City Manager FROM:Terri Mallet,Chair of the Parks and Recreation Commission DATE:February 17, 2016 SUBJECT:2015Parks and RecreationCommission Annual Report Introduction Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report for submittal to City Council. The following is a report of actions and activities of the Parks and Recreation Commission in 2015. 2015Goals In 2015, the Commissions main goal was to work with the City Council on the implementation of the Parks System Master Plan. Although discussions on this began in 2015 this will be a carryover to 2016. The Commission will be working with staff to develop an implementation strategy to bring to Council that meets the goals the residents set in the Plan. Included in this will be a prioritization strategy for improvements. 2015Accomplishments 1.Adoption of the Parks System Master Plan. 2.Replacement of the playground at Playcrest Park 3.Installation of a public art project at Joy Park 4.Completion of the Gladstone Savanna Phase 2 5.Completion of the County Road B Safe Routes To School Trail 6.Effectively worked with the county on a partnership to bring Tuj Lubto the Community In addition, the Parks and Recreation Commission weighed in on: 1.General open space and nature center updates 2.Maplewood Nature Center Updates 3.Maplewood Community Center Updates 2015Membership Review and Current Roster In 2015,Parks and RecreationCommission membership had some changes throughout the year. The current Parks and RecreationCommission Members are: NameAppointedTermsExpire Rick Brandon11/14/20134/30/2016 Craig Brannon1/1/19974/30/2017 Ron Cockriel2/11/20134/30/2016 Terri Mallet2/11/20134/30/2017 Dorothy Molstad9/14/20154/30/2018 Russell Susag8/10/20154/30/2018 Nikki Villavicencio10/14/20134/30/2017 2015Review and Anticipated2016Goals Many much needed improvements were made to our Parks System in 2015 including the adoption of the Parks System Plan. Although the Commission and staff did not meet the ultimate goal of Parks Plan Implementation, the Commission feel the progress made in addressing safety with the safe routes to school grant, continuation of the playground replacement and maintenance plan, installation of a Public Art, and working on the culturally significant Tuj Lub courts all accomplish significant goals located within the Parks System Plan. In 2016 the Parks and Recreation Commission has identified the following goals: (TO BE DETERMINED AT THE FEBRUARY PARKS AND RECREATION COMMISSION MEETING) Summary The Parks and RecreationCommission looks forward to serving the City of Maplewood in 2016and providing the City Council with advice and guidance on allissues related to Parks and Recreation. Budget Impact None Recommendation Staff recommends the approval of the Parks and Recreation Commission’s2015Annual Report. 2016 Goals Brainstorming List 1. Continue to improve our neighborhood parks paying close attention to how we are getting people to these sites. 2.Keep a focus on trails and sidewalks. 3.Have a complete prioritization discussion. Including how money should be spent. 4.Make sure we are considering all pollinators when making decision on our pollinator program. 5.Continue to work on and put specific details to the Parks System Plan. 6.Plan the 2016 neighborhood park improvements. 7.Be involved in the Nature Preserve Improvements.