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HomeMy WebLinkAbout2016-09-20 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, September 20, 2016 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. August 16, 2016 5. Design Review: a. Consider Approval of Design Plans, Hazelwood Medical Commons – Phase 2, 2945 Hazelwood Street North 6. New Business: 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 16, 2016 1. CALL TO ORDER Chairperson Kempe called the meeting to order at 6:00 p.m. 2. ROLL CALL Chairperson, Bill Kempe Present Boardmember, Jason Lamers Present Vice Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Boardmember Ledvina moved to approve the agenda as submitted. Seconded by Boardmember Lamers. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Ledvina would like to amend the bolded underlined portion of condition number 7 on page 3 to read. The applicant shall evaluate the use of trees or other vegetation subject to staff approval and shall evaluate the landscaping in the parking islands indicated on the July 26, 2016 plan. Boardmember Ledvina moved to approve the August 3, 2016, CDRB minutes as amended. Seconded by Boardmember Lamers. Ayes – All The motion passed. 5. DESIGN REVIEW a. Consider Approval of Design Plans for a Proposed Indoor Storage Building, Northeast Corner of English Street North and Cope Avenue East i. Economic Development Coordinator, Michael Martin gave the report and answered questions about the design plans for a proposed indoor storage building at the northeast corner of English Street North and Cope Avenue East. ii. The developer for the project, JJ Jenkins, NorthPoint Development, 230 Bemiston Avenue South, Suite 500, Clayton, Missouri, addressed and answered questions of the board. iii. Civil Engineer, Ryan Phipps, Kimley-Horn, 2550 University Avenue West, Suite 238N, St. Paul, addressed and answered questions of the board. August 16, 2016 Community Design Review Board Meeting Minutes 1 iv. P.E., Trisha Sieh, Kimley Horn, 2550 University Avenue West, Suite 238N, St. Paul, addressed and answered questions of the board. v. Architect, Todd Mohagen, Mohagen Hansen Architecture, 1000 Twelve Oaks Center Drive, Suite 200, Wayzata, addressed and answered questions of the board. Boardmember Lamers recommended having landscaping added to the north and adding brick to the northwest part of the building. Boardmember Ledvina made a friendly amendment to add condition 6 – The applicant shall present the design of the dumpster enclosure for staff approval and the dumpster shall be constructed of materials and colors to match the indoor storage building. Boardmember Lamers moved to approve the plans date-stamped August 5, 2016, for the indoor storage building to be located at the northeast corner of English Street North and Cope Avenue East. Approval is subject to the applicant doing the following: (additions are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: a. A revised landscaping plan showing the size, species, and location of all significant trees on the property; location of trees protected and measures for protection. The addition of four tree species to be determined by staff to the north elevation. b. Revised building plans showing additional design elements added to the west and north elevations.The applicant shall add brick to the northwest part of the building. c. A revised photometric plan which meets all city lighting requirements. d. An irrevocable letter of credit or cash escrow for all required landscaping. The amount shall be 150 percent of the cost of the work. The city shall hold this escrow until it has been shown that the landscaping has survived one full growing season. 3. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. 4. Comply with all requirements of the engineering report dated August 8, 2016. 5. All work shall follow the approved plans and these conditions. Staff may approve minor changes. 6. The applicant shall present the design of the dumpster enclosure for staff approval and the dumpster shall be constructed of materials and colors to match the indoor storage building. Seconded by Boardmember Ledvina. Ayes – All The motion passed. August 16, 2016 Community Design Review Board Meeting Minutes 2 This item will be heard by the planning commission after the CDRB meeting is over and it goes to the city council on September 12, 2016. 6. NEW BUSINESS None. 7. VISITOR PRESENTATIONS None. 8. BOARD PRESENTATIONS None. 9. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Kempe at 6:45 p.m. August 16, 2016 Community Design Review Board Meeting Minutes 3 MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:September 14, 2016 SUBJECT:ConsiderApproval of Design Plans, Hazelwood Medical Commons – Phase 2, 2945 Hazelwood Street North Introduction Patrick Giordana, on behalf of Davis Group Development, is seeking approval to start construction on the 60,000 square foot second phase of a medical office building on the vacant property located at 2945 Hazelwood Street North. Earlier this summer the city council approved a conditional use permit for the entire project but required design review for each additional phase. The first phase of this project –an 80,000 square foot medical office building –has already been approved and is currently under construction. The applicant is proposing to build the second phase one floor at a time–three floors total. Background On November 10, 1997,the city council approved a conditional use permit and design review for a fuel station, convenience store, bank and car wash. This project now sits on a separate legal parcel. On June 27, 2016, the city council approved, a condition use permit, design plans, a comprehensive sign plan and a lot division for the Hazelwood Medical Commons. Discussion Design Plans Building Design The building’s exterior will also consist of stone and brick veneer, composite metalpanels and roof cap details, glass curtain walls and punched style windows.The materials and colors proposed for the second phase match and are consistent with that was proposed for the building’s first phase. Staff is recommending the community design review board approve the plans for all three levels of the second phase with minor changes being approved by staff and major changesneeding to be approved by the community design review board. Site Plan No changes are being proposed to the site plan. The primary accessto the site is from Hazelwood Streetwhich alignswith the main access to St. John’s Hospital–Hazelwood has already been programmed for this access.The proposed buildingand parking lot meet all setback requirements–including the required 100 foot setback between the medical office building and the north property line. Landscaping The applicant has updated the landscape plan that was approved by the city council on June 27, 2016 to show additional trees being planted for the third phase of the development –which is slated to be aretail buildingnear Beam Avenue. With this plan update and the $3,522 fee already paid by the applicant,the city’s tree replacement requirements have been met. Department Comments Building Department Jason Brash,building inspector–Applicant must build per the 2012 IBC, 2012 IMC, 2012 IFGC, 2014 NEC, 2012 Minnesota State Plumbing Code, 2015 Minnesota State Building Code with MN ANSI A117. 1-2009 accessibility rules. Shaft and fire ratings shall be addressed with each addition.Each additional story shall comply with code requirements roof insulation, roof covering, guards, and drains.Safeguards shall be taken during construction to protect the public on each phase. Fire Department Butch Gervais, fire marshal –Applicant will be required to add fire protection throughout the entire building with visual and audio notification inside per code and the system is required to be monitored. Fire department lock box is required. Permits are required for all work and must be done by a licensedcontractor. Police Department Paul Schnell, police chief –No issues. Engineering Department Refer to Jon Jarosch’s engineering review attached to this report. Budget Impact None Recommendation A.Approve the plans date-stamped September 9, 2016for phase two of theproposed medical office building at 2945Hazelwood Street North.Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design reviewshall be repeated. Staff may approve minor changes. 2.Approval includes all three stories of the second phase of the medical office building. Any major changes must be reviewed and approved by the community design review board. 3.All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 4.Satisfy the requirements set forth in the engineeringreport authored by Jon Jarosch, dated September 12, 2016. 5.Satisfy the requirementsset forth in the environmentalreport authored by Shann Finwall, datedSeptember13, 2016. 6.Submit the following for staff approval before the city issues a grading or building permit: a.Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b.Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. c.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 7.The applicant or the contractor shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Install a reflectorized stop sign at the exitsand a handicap-parking sign for each handicap accessible parking space. c.Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). d.Post signs identifying the customer and employee parking spaces. e.Install all the required exterior improvements, including landscaping and signs. f.Install all bituminousand the engineered porous or permeable surface and the curb and gutter. g.Stripe all drive aisles. h.Install all required landscaping by June 1 if the buildingis finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. i.Install all exterior lighting. j.Screen all roof-mounted equipment visible from public streets. 8.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the publichealth, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 9.All work shall follow the approved plans. The director of the environmental and economic developmentdepartment may approve minor changes. 10.This approval does not include any of the other buildings on the site (onlythesecond phaseof themedical office building). The owner shall apply to the city for design approval for the remaining third phase(including the architectural, landscaping and drainage plans). The community design review board (CDRB) must approve the project plans for the third phasebefore the city can issue a building permit for thatbuilding. Reference Information Site Description Site size: 9.13acres Existing land use: Vacant,construction started on phase one of Hazelwood Medical Commons Surrounding Land Uses North: Cardinal Pointe South: Beam Avenue, fuel station and bank West: Bruce Vento Trail East: Hazelwood Street and St. John’s Hospital Planning Land Use Plan designation: C (commercial) Zoning: M1(light manufacturing) Attachments 1.Location Map 2.Applicant’s Letter, September 9,2016 3.Proposed Site Plan 4.Building Elevations 5.Engineeringreport, Jon Jarosch,September 12, 2016 6.Environmental report, Shann Finwall, September 13, 2016 7.Applicant’s plans (separate attachment) Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood Hazelwood Medical Office Building - Overview Map Maplewood, Source: Esri, DigitalGlobe, GeoEye, Design Review Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Attachment 2 W:\\2016\\16108\\CADD DATA\\CIVIL\\_dwg Sheet Files\\PHASE 2\\C2-1 Plotted: 08 /25 / 2016 4:27 PM Attachment 3 EXISTING POST INDICATOR VALVE TELEPHONE MANHOLE UNDERGROUND GASUNDERGROUND TELE DIRECTION OF FLOW SANITARY MANHOLE HANDICAP PARKING ELECTRIC MANHOLE OVERHEAD UTILITY SANITARY SERVICEUTILITY MANHOLESTORM MANHOLE CIVIL LEGEND WATER MANHOLE RETAINING WALLSANITARY SEWER SPOT ELEVATION CURB & GUTTER EASEMENT LINEWATER SERVICE STORM SEWERSOIL BORINGS SETBACK LINECATCH BASIN BENCHMARKPOWER POLE WATERMAIN FORCEMAIN CONTOURSLIGHT POLEGATEVALVE FENCE LINE SILT FENCEHYDRANT DRAINTILE CULVERT TREELINE SIGN PROPOSED B612 CURB & GUTTERHEAVY DUTY BITUMINOUSLIGHT DUTY BITUMINOUSHEAVY DUTY CONCRETE PAVEMENT TYPE CONCRETE SIDEWALK 17.SEE STRUCTURAL 25/5311 & LIGHTING PLAN SL-1 FOR POLE & FIXTURE16.BITUMINOUS IMPREGNATED FIBER BOARD TO BE PLACED AT FULL DEPTH OF15.ALL CURB RADII SHALL BE 3.0' UNLESS OTHERWISE NOTED.14.TYPICAL FULL SIZED PARKING STALL IS 9.5' X 18' UNLESS OTHERWISE NOTED.13.ALL CURB DIMENSIONS SHOWN ARE TO THE FACE OF CURB UNLESS OTHERWISE12.ACCESSIBLE PARKING AND ACCESSIBLE ROUTES SHALL BE PROVIDED PER CURRENT11.SEE SHEETS C3-1 AND C4-1 FOR GRADING AND UTILITIES.10.PEDESTRIAN RAMPS SHALL BE PROVIDED AT THE LOCATIONS SHOWN AND AS9.B612 CONCRETE CURB AND GUTTER SHALL BE INSTALLED AT THE EDGE OF ALL8.THE CONTRACTOR SHALL BE REQUIRED TO OBTAIN ALL PERMITS FROM THE CITY AS7.ANY SIGN OR FIXTURES REMOVED WITH IN THE RIGHT OF WAY OR AS PART OF THE6.MINNESOTA STATE STATUTE REQUIRES NOTIFICATION PER "GOPHER STATE ONE5.THE CITY DEPARTMENT OF ENGINEERING AND BUILDING INSPECTIONS DEPT. AND4.ALL PAVING, CONCRETE CURB, GUTTER AND SIDEWALK SHALL BE FURNISHED AND3.2.1.SITE PLAN GENERAL NOTES DRIVEWAYS AND SIDEWALKS.NOTED.REQUIRED FOR ALL WORK WITH THE STREET AND PUBLIC RIGHT OF WAY.EXISTING STREET LIGHTS AND TRAFFIC SIGNS PER THE REQUIREMENTS OF THE CITY.DRIVEWAYS).PLANS FOR ANY ADDITIONAL HARDSCAPE APPLICATIONS.INSTALLED IN ACCORDANCE WITH THE DETAILS SHOWN PER SHEET C8-1 & C8-2PROPOSED IMPERVIOUS SURFACE AREA = 255,914 SF = 5.87 ACRES = 62.7%EXISTING IMPERVIOUS SURFACE AREA = 1,833 SF = 0.04AC. = 0.005% PARKINGSTREET=15 FEETBUILDING STREET=30 FEETPROOF OF PARKING STALLS =144 SPECIFICATIONSCONCRETE ADJACENT TO EXISTING STRUCTURES AND BEHIND CURB ADJACENT TOADA STANDARDS AND LOCAL/STATE REQUIREMENTS.SHOWN PER THE LANDSCAPE SITE PLANS.COMMON DRIVES AND PARKING LOTS.CITY REQUIREMENTS. THE CONTRACTOR SHALL PRESERVE AND MAINTAIN ANYSITE WORK SHALL BE REPLACED BY THE CONTRACTOR IN ACCORDANCE WITH THEWORK.CALL" PRIOR TO COMMENCING ANY GRADING, EXCAVATION OR UNDERGROUNDANY WORK WITHIN THE STREET RIGHT OF WAY (SIDEWALK, STREET ORTHE CONSTRUCTION ENGINEER SHALL BE NOTIFIED AT LEAST 48 HOURS PRIOR TOAND THE REQUIREMENTS OF THE CITY. SEE LANDSCAPE AND ARCHITECTURALTOTAL SITE AREA = 406,264 SF = 9.32 AC.AREA/DENSITYSETBACKSSURFACE HANDICAPPED STALLS = 12SURFACE REGULAR STALLS = 449PARKING SUMMARY RESIDENTIAL=20 FEETINTERIOR LOT=5 FEETRESIDENTIAL=100 FEET DURING CONSTRUCTION AT NO COST TO THE OWNER.DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGEDCABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORELEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES,MAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES.EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 ATTHE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL WARNING: laws of the State of Minnesota.I am a duly Licensed Professional Engineer under theprepared by me or under my direct supervision and thatI hereby certify that this plan, specification or report was C8-2CIVIL DETAILSC8-1CIVIL DETAILSC4-1UTILITY PLANC3-2 & 3-3SWPPPC3-1GRADING/DRAINAGE PLANC2-1 SITE PLANC1-1EXISTING CONDITIONSReview DateChecked ByDrawn ByProject LeadLoucks Project No.Date License No.08/26/1608/24/1608/17/1607/22/1607/21/1606/17/1605/27/1604/22/1603/18/16 Consultant from any & all responsibilities, claims, and liabilities.or deletions and that party shall hold harmless and indemnify themade at the full risk of that party making such revisions, additionsrevisions, additions, or deletions to these CADD files shall beinformation and reference only. All intentional or unintentionalpermitted to obtain copies of the CADD drawing files forConsultant. With the Consultant's approval, others may beof this project by others without written approval by theon other projects, for additions to this project, or for completionwith respect to this project. These CADD files shall not be usedinstruments of the Consultant professional services for use solelyCADD files prepared by the Consultant for this project are 222 SOUTH 9TH STREET, SUITE 3255 LANDSCAPE ARCHITECTURE HAZELWOOD PROFESSIONAL SIGNATURE L THE DAVIS GROUP 7200 Hemlock Lane, Suite 300 MINNEAPOLIS, MN 55402 SUBMITTAL/REVISIONS CADD QUALIFICATION OUCKS SITE PLANSITE PLAN Maplewood, Minnesota Maple Grove, MN 55369 CONSTR. DOCUMENTS PJ Disch - PE CITY/WATERSHED REV. PRELIMINARY PRICINGPRELIMINARY PRICING C2-1C2-1 CHANGE DIRECTIVE 7CHANGE DIRECTIVE 2 CHANGE DIRECTIVE 1 QUALITY CONTROL CIVIL ENGINEERING PHASE 2 ENVIRONMENTAL LAND SURVEYING www.loucksinc.com CITY SUBMITTAL M.O.B. SHEET INDEX 763.424.5505 PERMIT SET PLANNING 06/17/16 49933 16108 DDL PJDPJD Attachment 4 Attachment 5 Engineering Plan Review PROJECT: Hazelwood Medical Office Building Phase II PROJECT NO: 16-09 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 9-12-2016 PLAN SET: Engineering plansdated 8-26-2016 Theapplicant is proposing to construct the second phase of the previously approved Hazelwood Medical Office Building. The applicant is requesting a review of the current design. The plan has not changed from the full site buildout drawings that were originally submitted. As such, no additional stormwater management is required at this time.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. General Comments 1)The project shall be submitted to the Ramsey-Washington Metro Watershed District (RWMWD) for review. All conditions of RWMWD shall be met. 2)All conditions of the original grading permit remain in effect for Phase II. 3)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with Phase II of this project.A new SAC determination is required for Phase II and any additional charges shall be paid prior to permit issuance. 4)Changes to the potable water system shall be reviewed bySaint Paul regional Water Services. Public Works Permits The following permits are required by the Public Works Department for this project. The applicant should verify the need for other City permits with the Building Department. 5)Grading and erosion control permit – Work can be performed under existing permit. 6)Sanitary Sewer Permit – Permit needed for additional sewer service. 7)Storm Sewer Permit – Permit needed for additional storm sewer infrastructure. -END COMMENTS - Attachment 6 Environmental Review Project: Hazelwood Medical Office Building Dateof Plans: April 22, 2016 (Original Tree Removal Plan) August 5, 2016 (Original Landscape Plan) August 26, 2016 (Revised Landscape Plan) Date of Review: September 13, 2016 Location: 2945 Hazelwood Street North Reviewer: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@maplewoodmn.gov Background: BDH+Young is proposing Phase II of the Hazelwood Medical Building located at 2945 Hazelwood Street North. Phase II includes a 60,000 square foot addition to the previously approved 80,000 square foot office building. Tree Preservation Ordinance:Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree and bases replacement on that size. In essence, the ordinance requires an applicant to plant a greater amount of smaller replacement trees because they removed a significant number of large trees. Tree Removal and Required Replacement:Theoriginal tree plan showed 51 significant trees, 853 inches in diameter. After approval of Phase I the applicants graded the entire site, removing 50 significant trees,with an overall removal of 832 inches in diameter. TheCity’s tree preservation ordinance required that the applicant replace 967.7 caliper inches on the site. Original Landscape Plan and Tree Replacement:The original landscape plan dated August 5, 2016, submitted prior to approval of the grading permit, showed the replacement of 909 caliper inches of replacement trees inall three phases of the development. Tree replacement was planned during each phase, with a temporary row of shrubs planted along the north side of the parking lot to provide screening priorto completion of tree replacement on Phase II. Overall tree replacement was 58.7 caliper inches less than the required 967.7 caliper inches.Since there was no additional room to plant trees on the sitethe applicant opted to pay into the City’s tree fund at a rate of $60 per caliper inch, for a total payment of $3,522 (58.7 x $60 =$3,522). Revised Landscape Plan and Tree Replacement: The revised landscape plan dated August 22, 2016,shows the replacement of 909 caliper inches of trees in all three phases of the development. The temporary row of shrubs along the north side of the parking lot has been removedfrom the landscape plan, with planting of all required trees on Phase II. With the previous tree fund payment of $3,522, the applicant meets the City’s tree replacement requirements. Summary: The applicant meets the City’s tree replacement requirements. The City will monitor the Phase III portion of the development to ensure the required trees are planted.