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HomeMy WebLinkAbout2016-06-07 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, June 7, 2016 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. April 19, 2016 5. Public Hearing a. 7:00 p.m. or later: Consider Approval of a Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East a. Conditional Use Permit Resolution b. Lot Division 6. New Business a. Consider Approval of Amendments to the Procedure b. Election of Officers (No Report) 7. Unfinished Business 8. Visitor Presentations 9. Commission Presentations a. May 9, 2016 city council meeting Commissioner Dahm Resolution for a Conditional Use Permit Ebenezer Karen Baptist Church Mixed Use Zoning Amendment Resolution of Appreciation for Dale Trippler b. June 27, 2016 city council meeting Vacancy Proposed Medical Office Building, Hazelwood Street North and Beam Avenue East 10. Staff Presentations 11. Adjournment MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, APRIL 19, 2016 7:00 P.M. 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Present John Donofrio, Commissioner Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Vice Chairperson Present Staff Present: Michael Martin, Economic Development Coordinator Melinda Coleman, City Manager 3. APPROVAL OF AGENDA Staff requested the addition of 6 c. Council workshop on City Commissions and Boards. Commissioner Trippler moved to approve the agenda as amended. Seconded by Commissioner Ige. Ayes All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler had a correction on page 2, number 7. correct the word thing to thin k. On page 3 in the paragraph he had commented about in the second to the last sentence, he would like the sentence to read: If you allow the additional parking to occur here but and then get a request from an another area that is less wealthy who requests to do the same thing financially they may not be able to afford to do this how will the city be able to not allow it. Lastly to change the Adjournment by Chairperson Kempe to Chairperson Arbuckle. Commissioner Kempe had a request to reword the sentence on page 2 under the residents comments and concerns in number 1. Change the first sentence to read: Buying and selling these units has been very difficult to sell because there are only two parking spaces and no driveway. Commissioner Trippler moved to approve the March 15, 2016, PC minutes as amended. Seconded by Commissioner Donofrio. Ayes Chairperson Arbuckle, Donofrio, Kempe and Trippler Abstention Commissioner Ige April 19, 2016 1 Planning Commission Meeting Minutes The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Consider Approval of a Conditional Use Permit Resolution, Ebenezer Karen Baptist Church, 1055 Viking Drive i. Economic Development Coordinator, Mike Martin gave the report for considering the Approval of a Conditional Use Permit Resolution for Ebenezer Karen Baptist Church, 1055 Viking Drive. th ii. Attorney, Peter Stalland, Stalland Law Office, 171 5 Street, Marine on St Croix, representing the seller and the buyer in this project addressed and answered questions of the commission. iii. Pastor, Bill Englund, First Baptist Church, St. Paul, addressed and answered questions of the commission. Chairperson Arbuckle opened the public hearing. 1. Wilfred Tunbaw, Board Chair of the Ebenezer Karen Baptist Church addressed the commission. Chairperson Arbuckle closed the public hearing. Commissioner Trippler moved to approve the resolution approving a conditional use permit for Peter Stalland, on behalf of Tom Hermanson and Ebenezer Karen Baptist Church at 1055 Viking Drive. Approval is based on the findings required by ordinance and subject to the following conditions: (changes to the motion are in bold and underlined). 1. The main gathering space of the church is limited to 400 persons. Applicant shall submit a seating chart to city staff. 2. No exterior site or building exterior changes, except signage, shall take place unless unless the applicant first obtains sign permits. 3. Any and all trash receptacles shall be contained within an enclosed structure. Any design of 4. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 5. The city council shall review this permit in one year. 6. neighboring properties. 7. City ordinance requires 164 spaces for the use of the building as a church and office space and 159 are being provided. The city approves the waiver of five parking spaces. The applicant shall submit to the city a parking plan showing the location of 5 proof-of- parking spaces. 8. The city shall monitor any parking complaints and report to the city council about compliance annually during the CUP review. 9. The applicant shall submit a parking restriping plan and maintenance plan or staff approval. April 19, 2016 2 Planning Commission Meeting Minutes 10. The applicant shall comply with all requirements of the building official, assistant fire chief and city engineer. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item goes to the city council on May 9, 2016. 6. NEW BUSINESS a. Consider Approval of Amendments to the Mixed-Use Zoning District i. Economic Development Coordinator, Mike Martin gave the report on the Amendments to the Mixed-Use Zoning District and answered questions of the commission. ii. City Manager, Melinda Coleman addressed the commission about the Mixed-Use Zoning District. Commissioner Dahm stated he would like to add to the recommendation the 10 ft building setback could be increased with a conditional use permit (CUP) approval. Commissioner Dahm moved to approve the ordinance amendments allowing increased building setbacks with no maximum and the uses of drive-through sales and services and drive-up food or beverage windows with the approval of a conditional use permit. Seconded by Commissioner Ige. Ayes - All The motion passed. This will go to the city council for two readings but the dates have not been determined yet. b. Consider Approval of a Resolution of Appreciation for Dale Trippler i. Economic Development Coordinator, Mike Martin read the resolution of appreciation for Dale Trippler. Staff along with the planning commission thanked Dale Trippler for his service and time served on the planning commission and wished him well. Commissioner Desai moved to approve the Resolution of Appreciation for Dale Trippler. Seconded by Chairperson Arbuckle. Ayes - All The motion passed. c. Council Workshop on City Commissions and Boards (added by staff) i. Economic Development Coordinator, Mike Martin reported that on May 23, 2016 there will be a City Council Workshop to discuss the number of people that makeup the boards and commissions and to see if there should be a reduction. Three years ago the city council considered combining boards and commissions such as the CDRB and Planning commission but decided against it at that time. However, the city council did combine the HRA (housing & redevelopment authority) and the BEDC (business and economic development commission) into one new commission called the HEDC (housing and economic development commission). If there is a direction from the city council to either reduce membership or combine boards and commissions it has to be codified so there April 19, 2016 3 Planning Commission Meeting Minutes would be revisions to the code. Those changes would be brought before the boards and commissions before it goes to the city council for two readings. ii. City Manager, Melinda Coleman stated the HRC (human rights commission) struggle to have a quorum. There has been a decline in residents volunteering to serve on boards and commissions. Ms. Coleman stated she had a meeting with Ramsey County to look at some kind of suburban cities human rights commission where there is more energy and depth in discussions. She stated there are also constraints on city staff. When you compare staff at the City of Maplewood with other cities of similar size and the number of staff they have, Maplewood is lower staffed. This will be an educational meeting for the city council regarding this topic. No action was necessary. The commission asked to receive emails regarding this topic and staff agreed to inform the commission. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. April 11, 2016 City Council Meeting Commissioner Trippler Overnight Parking 1 year Pilot Project in Legacy Village. The city council approved a 1 year pilot project for overnight parking in Legacy Village with a vote of 5-0. b. May 9, 2016 City Council Meeting Commissioner Dahm Resolution for a Conditional Use Permit Ebenezer Karen Baptist Church Mixed Use Zoning Amendment Resolution of Appreciation for Dale Trippler 10. STAFF PRESENTATIONS None. 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 8:18 p.m. April 19, 2016 4 Planning Commission Meeting Minutes MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:June 1, 2016 SUBJECT:ConsiderApproval of a Proposed Medical Office Building, Northwest Corner of Hazelwood Street North and Beam Avenue East a.Conditional Use Permit Resolution b.Lot Division Introduction Patrick Giordana, on behalf of Davis Group Development, is seeking approval to build an 80,000-square-foot medical office building on the vacant property located at the northwest corner of Hazelwood Street and Beam Avenue. Additional phases will include another 60,000 square feet of medical office space and a retail building near Beam Avenue. The applicant is requesting city approval for a conditional use permit, design plans, comprehensive sign plan and lot division. Background On November 10, 1997the city council approved a conditional use permit and design review for afuel station, convenience store, bank and car wash. This project now sits on a separate legal parcel. Discussion Conditional Use Permit This site is zoned light manufacturing (m1) which requires all new buildings within 350 feet of residential property toreceive approval from the city council fora conditional use permit. Cardinal Pointe, a senior cooperative living community is directly to the north of this site. All 108 units of this building were notified of this proposed project and given the chance to provide feedback. The main concerns focused on landscaping and screening between the sites. The medical office building is within the 350 foot range, the proposed retail building would be more than 800 feet from the Cardinal Pointeparcel. The applicant is also seeking a parking waiver of 88 spaces. Parking is described later on in this report. Landscaping This parcel is currently vacant and holds 51 significant trees. The applicant is proposing to remove all but one of the site’s significant trees. The city’s tree preservation ordinance is in affect for this site and development. The residents to the north have expressed concern about the loss of the trees and other natural screening. City ordinance requires a landscaped, and possiblyscreened area, of not less than 20 feet when a nonresidential use abuts a residentially zoned property. Parking lots are also required to be setback 20feet from shared residential property lines. A petition was signed by 110 residents ofCardinal Pointeand submitted to the city asking for a green space of at least 50 yards –150 feet–between the new medical office building at its property line. A 150-foot green space requirement would equate to approximately 1.4 acres or 16 percent of the 9.13 acre site. The Cardinal Pointebuilding is currently setback approximately 68 feet from the south property line. Cardinal Pointeresidents currently use the area south of their building for a bocce ball court and other social activities. In response to the neighborhood concerns and to work towards meeting the tree preservation requirements, the applicant submitted an updated landscape plan showing 33,8-foot-tall pine and spruce trees along the shared Cardinal Pointeproperty line. The proposed trees should provide adequate screening between the two parcels. The project’s first phase will have a building setback of almost 280 feet from the property line to the north and the trees will be planted as part of this first phase to allow additional maturation of the trees prior to phase two. In addition, when the medical office project is built out there will be approximately 88 feet between the Cardinal Pointebuilding and the parking lot and 172feet between buildings. Traffic Another concern heard from the neighborhood regarding this project is the impact it will have on existing traffic. The city’s engineering department required the applicant to submit a traffic study, which the results have been submitted to the city and will be presented at theJune 7 planning commission public hearing meeting. This traffic study incorporatedpotential impacts by the recently approved Conifer Ridge apartment projectwithin Legacy Village.The study did find that no changes will be needed to the street infrastructure to handle this project and Conifer Ridge. Design Plans Building Design The new building’s exterior will consist of stone and brick veneer, composite metalpanels and roof cap details, glass curtain walls and punched style windows, and a distinctive glass canopy at thebuilding’s main entrance. The building incorporates an exterior roof deck for use by staff and patients.The applicantwill be required to apply for city design approval prior to the second phase of the medical office building and the retail building being built. Site Plan The primary accessto the site is from Hazelwood Streetand would align with the main access to St. John’s Hospital–Hazelwood has already been programmed for this access. A secondary accessis a current shareddrivelocated along Beam Avenue.The proposed buildings and parking lots meet all setback requirements–including the required 100 foot setback between the medical office building and the north property line. Parking City ordinance requiresonespace for every 200 square feet of building square footagefor office buildings. This means the first phase of the development, 80,000 square feet, would require 400 spaces.The applicant’s site plan indicates a total of 410parking spaces will be provided to serve the first phase of the development. The site’s second phase would require 300 additional spaces. This applicant is proposing to provide a total of 541 spaces, with 71 more spaces provided as proof-of-parking. Therefore, requesting a parking waiver of 88 spaces. City ordinance requires five spaces per 1,000 square feet of office space and the applicant is proposing to provide 4.4 spaces per 1,000 square feet which is what they have done on similar projects in the metro. Parking count analyses would be required for the site’s third phase. Landscaping In addition to the discussion earlier in the report regarding the 33 trees being planted along the north property line, 154 more trees will be planted throughout the site as well. More than 700 shrubs, perennials and ornamental grasses will also be planted attractively throughout the site. Lighting The applicant’s photometric plan shows the proposed lighting will meetthe city’s lighting ordinance requirements. Comprehensive Sign Plan Comprehensive sign plans are required for business premises with five or more tenants on the premises and all multiple-story buildings with two or more tenants in the building.The applicant is proposing a main 10’ x 30’ sign over the main entrance, three 3’ x 25’ tenant signs on the east building elevation and two 3’ x 25’ tenant signs on the south building elevation. No signs are being proposed for the west or north elevation.The signs will have channel letters and each letter shall not be any taller than 48 inches. The applicant is also proposing a single monument sign along Hazelwood Avenue. This sign will be 12 feet tall and its base will incorporate similar materials and design as the building. Any signs for future phases would require amending this sign plan. Lot Division The applicant is requesting the property be divided in threeto create a parcel for each phase. The proposed lot division does not create any issues with the city’s comprehensive plan or zoning ordinance. The threeparcels will requirecross access easements. In addition, a cross access easement will be required for the shared drive with the 1535 Beam Avenue parcel. Department Comments Building Department Nick Carver, building official –Applicant must follow all Minnesota State Building Code requirements. Fire Department Butch Gervais, fire marshal –Applicant will be required to add fire protection throughout the entire building with visual and audio notification inside per code and the system is required to be monitored. Fire department lock box is required. Permits are required for all work and must be done by a licensedcontractor. Police Department Paul Schnell, police chief –No issues. Engineering Department Below are staff engineer’s initial comments: 1.The applicant will need to submit stormwater calculations for an official project review. It should be noted that the biofiltration basin would receive a 55% credit for volume reduction as proposed. If they changed the filter media to an iron-enhanced version, they would receive and80percentcredit for the basin volume. 2.The project will need to be reviewed by the Ramsey-Washington Metro Watershed District for stormwater and erosion control purposes. I would also highly encourage the applicant to discuss the Watersheds Grant Program and how they can work together to best meet both parties goals. 3.Ramsey County will need to review the project for impacts to Beam Avenue, as well as the signal system at Beam and Hazelwood. 4.An analysis will need to be performed to ensure the sanitary sewer system has the capacity for the proposed development. Likewise, a traffic impact study will be needed toassess the impacts to Hazelwood, Beam, and the intersection of the two. These studies can be done by the applicant and reviewed by the City, or the City can hire a consultant to perform the studies and charge the applicant the appropriate costs. 5.Saint Paul Water will need to review the water system improvements. 6.The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. 7.The Owner shall sign a maintenance agreement, prepared by the City, for all storm water treatment devices (sumps, storm sewer, infiltration systems, ponds, etc.). 8.The applicant shall provide a signed copy of the MPCA construction stormwaterpermit prior to the issuance of a grading permit. 9.The applicant shall provide a self-renewing letter of credit or cash escrow in the amount of 125% of the proposed site improvements including earthwork, grading, erosion control, site vegetation establishment, aggregate base, and paving. Commission Actions Community Design Review Board On May 24, 2016,the community design review board reviewedthe design plansand comprehensive sign planfor this project and recommended approval. Planning Commission On June 7, 2016,the planning commission will hold apublic hearing on this project. Budget Impact None Recommendation A.Adopt the resolution approving a conditional use permit for a medical office building and retail building to be constructed on a parcel within the light manufacturing (m1) zoning district that is within 350 feet of a residential zoning district. Approval of this resolution is based on the findings required by the ordinance and subject to the following conditions: 1.All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Prior to the issuance of a grading permit, the applicant must meet the requirements of the city’s tree preservation ordinance. 5.This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6.The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof-of-parking spaces. A waiver of 88 parking spaces is approved. B.Approve the plans date-stamped May 18, 2016for the proposed medical office building at Hazelwood Street North and Beam Avenue east.Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. 2.All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 3.Satisfy the requirements set forth in thisreport bystaff engineer Jon Jarosch. 4.Satisfy the requirements set forth in the environmentalreport authored by Shann Finwall, datedMay 13, 2016. 5.Submit the following for staff approval before the city issues a grading or building permit: a.Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b.Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. c.Payment of the required park availability charge of $286,344, as determined by city ordinance. d.A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6.The applicant or the contractor shall complete the following before occupying the building: a.Replace any property irons removed because of this construction. b.Install a reflectorized stop sign at the exitsand a handicap-parking sign for each handicap accessible parking space. c.Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). d.Post signs identifying the customer and employee parking spaces. e.Install all the required exterior improvements, including landscaping and signs. f.Install all bituminous and the engineered porous or permeable surface and the curb and gutter. g.Stripe all drive aisles. h.Install all required landscaping by June 1 if the buildingis finished in the fall or winter, or within six weeks of completion if it is finished in the spring or summer. i.Install all exterior lighting. j.Screen all roof-mounted equipment visible from public streets. 7.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 8.All work shall follow the approved plans. The director of theEnvironmental and Economic DevelopmentDepartment may approve minor changes. 9.This approval does not include any of the other buildings on the site (onlythefirst phase medical office building). The owner shall apply to the city for design approval for each of the additional phases (including the architectural, landscaping and drainageplans). The community design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. C.Approve the plans date-stamped May 18, 2016for a comprehensive sign plan to allow signage for a new medical office building located at HazelwoodStreet and Beam Avenue. Approval of the comprehensive sign plan amendment is subject to the following conditions: 1.Signs on the east elevation shall be limited to one 10’ x 30’ sign over the main entrance andthree 3’ x 25’ tenant signs. 2.Signs on the south elevation shall be limited to two 3’ x 25’ tenant signs. 3.No signs are permittedfor the west or north elevations. 4.All wall signs shall be of individual letters and each letter shall be no more than 48 inches in height. 5.One monument sign is allowed along the Hazelwood Street frontage. The monument sign must be no more than 12 feet in height and must incorporate building materials and design in its base. 6.Any signs for future phases will require amendment of this sign plan. D.Approve the lot division for the Hazelwood Medical Office Building, subject to the following conditions: a.The applicant shall comply with the requirements ofthe city’s engineer. b.Prior to submittingto the county for recording, cross access easement agreements shall be submitted to city staff covering the three created parcels and the shared drive with 1535 Beam Avenue East. Citizen Comments Staffsurveyed the 130property owners –including the 108 units within Cardinal Pointe-within 500 feet of this property for their comments about this proposal. Staff received a petition signed by 110 residents and the following 8comments. A copy of the petition is includedwith this report as an attachment. For 1.“HealthEastand St. John’s Hospital supports the development of this office building.” (Doug Davenport, SVP, CFO of HealthEast) 2.“This is a good proposal. We like it.” (ChongqiZhang, 7120 Meadow Grass Ave S, Cottage Grove; owners of 3024 Cottage Ln N) Against 1.“We believe there is already enough medical buildings in area. More added traffic on Hazelwood St. When a survey was done for apartment buildings on County Road D and Hazelwood Cardinal Pointeand Legacy Village were against it and council passed it anyway, so don’t know if surveys help. (Les Kotula, 3003 HazelwoodSt., Unit 204) 2.“I visited with you by phone last week and need to put in my objection to this proposal as it does not include any green space between the northern boundary line with Cardinal Pointe.Both myself in Unit 201 and my partner Elizabeth Vonderharr in Unit 200 face this boundary and feel that here should be a green space along the boundary to protect some of the tall trees and greenery that is currently there.Replacing a 75 foottree with a 5 foot. twigis not an adequate substitution.As I mentioned we have circulated a petition here at Cardinal Pointeand there are over 100 Maplewood residents that support this request for a “GREEN SPACE’ TO PROVIDE SOME NATURAL BEAUTY IN THIS PROPOSAL”.We feel thatthis is not an unreasonable request and ask that you contact the developers to tell them of our concern and request that they change their plan to accommodate this request.Thank you.”(Thomas Carey, 3003 Hazelwood St., Unit 201) 3.“Consideration given torequiring “green zone” of 50 yards between Cardinal Pointeon the north.”(Truman Ingersoll, 3003 Hazelwood St., Unit 133) 4.“My main concernis the additional traffic Hazelwood Street would receive. I face Hazelwood and observe traffic that speeds both ways (mornings and early evenings are heavy) Monday –Friday. Speeding along with noisy mufflers in this mostly residential area should be enforced! Speeding is a problem and will increase with the addition of this building.”(Janet Stolts, 3003 Hazelwood St., Unit 332) No Comments 1.“I have no comments.” (Barbara Hart, 3003 HazelwoodSt., Unit 207) 2.“I have no comments.” (Name Not Listed, 3003 Hazelwood St., Unit 229) Reference Information Site Description Site size: 9.13acres Existing land use: Vacant Surrounding Land Uses North: Cardinal Pointe South: Beam Avenue, fuel station and bank West: Bruce Vento Trail East: Hazelwood Street and St. John’s Hospital Planning Land Use Plan designation: C (commercial) Zoning: M1(light manufacturing) Attachments 1.Location Map 2.Land Use Map 3.Zoning Map 4.Applicant’s Letter, April 25, 2016 5.Proposed Site and Landscape Plan 6.Building Elevations 7.Environmentreport, Shann Finwall,May 13, 2016 8.Cardinal PointeResident Petition 9.Proposed Lot Division Plan 10.Conditional Use Permit Resolution 11.Applicant’s plans (separate attachment) Attachment 1 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Maplewood, City of Maplewood Hazelwood Medical Office Building - Overview Map Maplewood, Source: Esri, DigitalGlobe, GeoEye, Conditional Use Permit, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, Design Review, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, Comprehensive Sign Plan MapmyIndia, © OpenStreetMap contributors, and the and Lot Division GIS user community Attachment 2 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, Hazelwood Medical Office Building - Land Use Map Legend CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, Conditional Use Permit, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, High Density Residential Commercial MapmyIndia, © OpenStreetMap contributors, and the GIS user community Design Review, Open Space Comprehensive Sign Plan and Lot Division Attachment 3 Maplewood, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, Hazelwood Medical Office Building - Zoning Map Legend CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, Conditional Use Permit, swisstopo, and the GIS User Community, Esri, HERE, DeLorme, Business Commercial Modified (bcm) MapmyIndia, © OpenStreetMap contributors, and the GIS user community Design Review, Planned Unit Development (pud) Comprehensive Sign Plan and Lot Division Light Manufacturing (m1) Open Space/Park Attachment 4 W:\\2016\\16108\\CADD DATA\\LANDSCAPE\\_dwg Sheet Files\\Phase 1\\L1-1 Plotted: 05 /11 / 2016 4:18 PM Attachment 5 DURING CONSTRUCTION AT NO COST TO THE OWNER.DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGEDCABLES, CONDUITS, PIPES, MANHOLES, VALVES OR OTHER BURIED STRUCTURES BEFORELEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES,THE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT 651-454-0002 ATMAINTAINING THEIR SERVICE AND / OR RELOCATION OF LINES.EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES INTHE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL WARNING: L2-1TREE PRESERVATION PLANL1-1Checked ByProject Lead04/22/16CITY SUBMITTAL03/18/16PRELIMINARY PRICING Consultant from any & all responsibilities, claims, and liabilities.or deletions and that party shall hold harmless and indemnify themade at the full risk of that party making such revisions, additionsrevisions, additions, or deletions to these CADD files shall beinformation and reference only. All intentional or unintentionalpermitted to obtain copies of the CADD drawing files forConsultant. With the Consultant's approval, others may beof this project by others without written approval by theon other projects, for additions to this project, or for completionwith respect to this project. These CADD files shall not be usedinstruments of the Consultant professional services for use solelyCADD files prepared by the Consultant for this project are direct supervision and that I am a duly licensed LandscapeI hereby certify that this plan was prepared by me or under my 222 SOUTH 9TH STREET, SUITE 3255 Architect under the laws of the State of Minnesota. Debra Brodsho REG. NO. HAZELWOOD PROFESSIONAL SIGNATURE LANDSCAPE THE DAVIS GROUP MINNEAPOLIS, MN 55402 23849 SUBMITTAL/REVISIONS CADD QUALIFICATION Maplewood, Minnesota QUALITY CONTROL L1-1 PHASE 1 LANDSCAPE PLAN DATE M.O.B. PLAN DBDB Attachment 6 Attachment 6 Attachment 6 Attachment 7 Environmental Review Project: Hazelwood Medical Office Building Dateof Plans: April 22, 2016 (Tree and Landscape Plan) Date of Review: May 13, 2016 Location: Northwest Corner of Hazelwood Street and Beam Avenue Reviewer: Shann Finwall, Environmental Planner (651) 249-2304;shann.finwall@maplewoodmn.gov Background: BDH+Young are proposing to construct an approximately 140,000 square foot office building on the vacant lot located onthe northwest corner of Hazelwood Street and Beam Avenue. The office building will be constructed on the south side of the lot, with a phase 2 office building development on the north side of the lot. The applicant proposes to grade and remove trees on the entire site for the first phase of the development. Tree Preservation Ordinance:Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree and bases replacement on that size. In essence, the ordinance requires an applicant to plant a greater amount of smaller replacement trees because they removed a significant number of large trees. Tree Removal and Required Replacement:Thetree plan shows 51 significant trees, 853 inches in diameter. The applicant proposes to remove 50 significant trees, 832 inches in diameter. The required tree replacement is 967.7 caliper inches. Thelandscape plan shows 187 new trees, 497 caliper inches. This is 470.7 caliper inches, or 235 trees, short of the requirement. It is clear that 235 additional trees will not fit on the property. Recommendation: In order to comply with the City’s tree preservation ordinance, the applicant must: 1.Submit a revised landscape plan that shows the following additional trees, larger trees, or mulched beds of native or drought tolerant shrubs to increase the number of replacement trees. 2.If the applicant is still unable to meet the tree replacement requirements through additional trees, larger trees, or shrubs, they may pay into the City’s tree fund as outlined in the City’s tree standards. Attachment 8 Attachment 8 Attachment 8 Attachment 8 Plotted: 05 /02 / 2016 2:19 PMW:\\2016\\16108\\CADD DATA\\SURVEY\\S16108-MASTER Attachment 9 4.We have shown underground utilities on and/or serving the surveyed property per Gopher State3.Current Zoning: Light Manufacturing (M-1);2.The Gross land area is 435,678+/- square feet or 10.00+/- acres.1.This property is contained inZone X (areas determined to be outside the 0.2% annual chance floodplain) Lot 3 Area = Lot 2 Area = Lot 1 Area = Total Property Area = 453,653 Sq.Ft. or 10.41 AcresRight of way Dedication Area = Parking:Building: iii. Maps provided by those notified above, either along with a field location or in lieuof such a location,ii. The locations of underground utility lines shown hereon is an approximation based on availablei. Utility operators do not consistently respond to locate requests through the Gopher State OneCallOne-Call Ticket No's 160700713 and 160700705. The following utilities and municipalities were notified:The setbacks as received from BDH Young Architects are :per Flood Insurance Rate Map, Community Panel No. 270378-0043-G, effective date of June 4, 2010. Residential = 20 feetInterior Lot = 5 feetResidential = 100 feet Street = 15 feetStreet = 30 feet LAW TO NOTIFY GOPHER STATE ONE CALL AT LEAST 48 HOURS IN ADVANCEAT 811 or (651)EXCAVATION TAKES PLACE ON OR NEAR THIS SITE. BEFORE DIGGING, YOU ARE REQUIRED BYmaps, unless otherwise noted on the survey.requested by the client."private" utilities. A private utility locator may be contacted to investigate these utilities further, ifproperty or adjoining properties, may not be located since most operators will not mark suchüprivateý installations that are outside their jurisdiction. These üprivateý utilities on the surveyedlocate utilities from their main line to the customer's structure or facility. They consider those utilities 454-0002.are very often inaccurate or inconclusive. EXTREME CAUTION MUST BE EXERCISED BEFORE ANservice for surveying purposes such asthis. Those utility operators that do respond, often will not ST PAUL PARKS (651)632-5129ST PAUL TRAFFIC AND LIGHTING(651)266-9777ST PAUL SEWER(651)266-9850ST PAUL REGIONAL WATER(651)266-6868RAMSEY COUNTY PUBLIC WORKS(651)266-7100METRO WASTE COMMISSION(651)602- 4511WINDSTREAM COMMUNICATIONS(763)682-3514CITY OF VADNAIS HEIGHTS(651)204-6000CENTURYLINK - CTLQL(855)742-6062COMCAST - COMCST01(612)522-8141CITY OF MAPLEWOOD(651)249-2410BP PIPELINE(800)548-6482AT&T LOCAL SVCS/TRANSMISSI-TCG(608)850-9280 XCEL ENERGY(651)229-2427 48,134 Sq.Ft. or 1.11 Acres 231,705 Sq.Ft. or 5.32 Acres 126,421 Sq.Ft. or 2.90 Acres 47,393 Sq.Ft. or 1.09 Acres NOTES Ramsey County, MinnesotaSt. Paul & Duluth Railway) Excepting therefrom the following described parcel: Abstract PropertyWest, City of Maplewood, Ramsey County, Minnesota, described as follows:All that part of the Southeast Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22West, which lies East of the East right-of-way line of the Burlington Northern Railroad (formerlyknown as theAll that part of the South 1,119.50 feet of the Northwest Quarter of Section 3, Township 29 North, Range 22 beginning.line of said Southeast Quarter of the Northwest Quarter, a distance of371.33feet; thence South00Beginning at the Southeast corner of the Southeast Quarter of the Northwest Quarter; thence North 01 South line of said Southeast Quarter of the Northwest Quarter, a distance of 379.88 feet to the point ofQuarter of the Northwest Quarter; thence South 89 degrees 48 minutes 35 seconds East, along thedegrees 11 minutes 25 seconds West, a distance of 374.67 feet to the South line of said Southeastdistance of 374.77 feet; thence North 89 degrees 48 minutes 35 seconds West, parallel with the SouthAmericanDatumof1983),alongtheEastlineofsaidSoutheastQuarteroftheNorthwestQuarter,adegrees 06 minutes 59 seconds West (bearing based on the Ramsey County Coordinate System,North (Per Commitment for Title Insurance issued by Commercial Partners Title, LLC as agent for Old Republic National Title Insurance Company, File No. 50191, dated September 9, 2015.) DESCRIPTION OF PROPERTY SURVEYED TC GAS METERSPOT ELEVATIONSIGNGUY WIRELIGHT POLEPOWER POLEGATE VALVEHYDRANTSANITARY MANHOLESTORM MANHOLECATCH BASIN TOP OF CURB SURVEY LEGEND Preliminary Plat of Hazelwood CONTOURCONCRETECONCRETE CURBOVERHEAD UTILITYUNDERGROUND UTILITYUNDERGROUND CABLE TVCULVERTWATER SERVICESANITARY SEWER SERVICEWATERMAINSANITARY SEWERSTORM SEWER 0 SCALE IN FEET 4080 I am a duly Licensed Land Surveyor under the laws ofprepared by me or under my direct supervision and thatI herebycertifythat this survey, plan or report was Field CrewChecked ByDrawn ByProject LeadLoucks Project No.Date License No.the State of Minnesota.05-02-16 Consultant from any & all responsibilities, claims, and liabilities.or deletions and that party shall hold harmless and indemnify themadeat the full riskof that party making such revisions, additionsrevisions, additions, or deletions to these CADD files shall beinformation and reference only.All intentional or unintentionalpermitted to obtain copiesof the CADD drawing files forConsultant. With the Consultant's approval, others may beof this project by others without written approval by theon other projects, for additions to this project, or for completionwith respect to this project. These CADD files shall not be usedinstruments of the Consultant professional services for use solelyCADD files prepared by the Consultant for this project are Medical Building Preliminary Plat of Hazelwood LANDSCAPE ARCHITECTURE PROFESSIONAL SIGNATURE L 7200 Hemlock Lane, Suite 300 1 of 1 Henry D. Nelson - PLS The Davis Group SUBMITTAL/REVISIONS CADD QUALIFICATION OUCKS 222 S. 9th St. Suite 3255 Hazelwood Maple Grove, MN 55369Minneapolis, Mn 55402 QUALITY CONTROL CIVIL ENGINEERING ENVIRONMENTAL LAND SURVEYING www.loucksinc.com Maplewood, MN CITY SUBMITTAL VICINITY MAP 763.424.5505 PLANNING BS/DJP/BH 17255 16108 HDN TMB Attachment 10 CONDITIONALUSE PERMIT RESOLUTION WHEREAS, Patrick Giordana, on behalf of Davis Group Development, is seeking approval to build an 80,000-square-foot medical office building on the vacant property located at the northwest corner of Hazelwood Street and Beam Avenue. Additional phases will include another 60,000 square feet of medical office space and a retail building near Beam Avenue. WHEREAS, Section 44-637(b) of the city ordinances requires a conditional use permit for buildings within 350 of a residential district. WHEREAS, this permit applies to the vacant property located at the northwest corner of Beam Avenue East and Hazelwood Street North. The property descriptionis: All that part of the South 1,119.50 feet of the Northwest Quarter of Section 3, Township 29 North, Range 22West, which lies East of the East right-of-way line of the Burlington Northern Railroad (formerly known as theSt. Paul & Duluth Railway) Excepting therefrom the following described parcel: All that part of the Southeast Quarter of the Northwest Quarter of Section 3, Township 29 North, Range 22West, City of Maplewood, Ramsey County, Minnesota, described as follows: Beginning at the Southeast corner of the Southeast Quarter of the Northwest Quarter; thence North 01degrees 06 minutes 59 seconds West (bearing based on the Ramsey County Coordinate System, NorthAmerican Datum of 1983), along the East line of said Southeast Quarter of the Northwest Quarter, a distance of 374.77 feet; thence North 89 degrees 48 minutes 35 seconds West, parallel with the Southline of said Southeast Quarter of the Northwest Quarter, a distance of 371.33 feet; thence South 00degrees 11 minutes 25 seconds West, a distance of 374.67 feet to the South line of said Southeast Quarter of the Northwest Quarter; thence South 89 degrees 48 minutes 35 seconds East, along theSouth line of said Southeast Quarter of the Northwest Quarter, a distance of 379.88 feet to the point ofbeginning. WHEREAS, the history of this conditional use permit is as follows: 1.On June 7, 2016, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council ______this permit. 2. On June 27, 2016,the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-described conditional use permit, because: Attachment 10 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the plans date-stamped May 18, 2016. The director of the environmental and economic development department may approve minor changes. 2.The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Prior to the issuance of a grading permit, the applicant must meet the requirements of the city’s tree preservation ordinance. 5.This permit approves the first and second phases of the medical office building and the retail building near Beam Avenue. All phases must receive city approval of design plans before a building permit can be issued. 6.The total parking requirement for the two phases of the medical office building are 700 parking spaces. The site will provide 541 parking spaces. The applicant shall submit to the city a site plan showing the location of 71 additional provided as proof-of-parking spaces. A waiver of 88 parking spaces is approved. The Maplewood City Council __________ this resolution on June 27, 2016. MEMORANDUM TO:Melinda Coleman, City Manager FROM:Michael Martin, AICP, Economic Development Coordinator DATE:June 1, 2016 SUBJECT:Consider Approval of Amendments to the Planning Commission’s Ordinance and Rules of Procedure Introduction At the May 23, 2016 workshop, the city council wasgiven updates on each of the city’s volunteer board and commissions and considered potential alterations to the groups to help with recruitment and to ensure the effectiveness of the time volunteered by commissioners. Discussion Staff had recommended the city council consider combining the planning commission and the community design review board into a single group. Currently, the council is not comfortable with this direction but did direct staff to explore amending the planning commission’s established meeting frequency and member compositionrequirements. Meeting Frequency For the last few years, staff has informed the planning commission that the intention was to hold monthly meetings. Currently, the planning commission’s rules of procedure states the group will meet twice a month.The need for two meetings a month is not there and staff would like to select a single monthly meeting –third Tuesday of every month –so that members can better anticipate when a meeting will be held. Last year the planning commission met eight times and the June 7 meeting will mark the sixth meeting of 2016. Also, staff will beworking to move the community design review board’s meetings to the same night as the planning commission as it is not onlyan efficient use of staff and applicant time and efforts but will also allow for potential joint meetings for educational or training opportunities. Composition Currently, city ordinance states the planning commission should be comprised of nine members. Overall the city is having a difficulttime recruiting new members to serve on its volunteer commissions. The planning commission currently has three vacancies and it has been a couple of years since all nine seats were filled. The city’s only other nine-member commission –parks and recreation commission –recently voted to recommend reducing its membership to seven. Staff is proposing the planning commission follow suit. Attached to this memois a summary chart of nearbycities where a seven-member planning commission is the norm. Recommendation Recommend approval to the planning commission’s enabling ordinance and rules of procedures to establish a single monthly meeting and reduce its membership from nine to seven members. Attachment 1.Comparison of Maplewood’s PC, CDRB and HEDC with other cities 2.Proposed Amendment to the Planning Commission’s Ordinance 3.Proposed Amendment to the Planning Commission’s Rules of Procedures Attachment 1 Attachment 2 ORDINANCE NO. ___ AN ORDINANCE AMENDING THE MAPLEWOOD ADMINISTRATION CODE TO REDUCE THE NUMBER OF REQUIRED PLANNING COMMISSION MEMBERS Section 1. This amendment revises Section 2-248, Composition; appointment; qualifications; termsto read as follows (additions are underlined and deletions are crossed): Section 2-248. Composition; appointment; qualifications; terms. (a)The planning commission shall have ninesevenmembers appointed by the city council. The members shall be residents of the city and may not hold an elected city public office. When possible, the council shall select commission members to represent the various areas of the city and to help meet the needs of the residents. Section 2.This ordinance shall take effect upon publication. The Maplewood City Council approved this ordinance on ____________, 2016. ____________________________ Mayor Attest: _____________________________ City Clerk Attachment 3 ORDINANCE NO. ___ AN ORDINANCE AMENDING THE MAPLEWOOD ADMINISTRATION CODE TO REDUCE THE NUMBER OF REQUIRED PLANNING COMMISSION MEMBERS Section 1. This amendment revises Section 2-248, Composition; appointment; qualifications; termsto read as follows (additions are underlined and deletions are crossed): Section 2-248. Composition; appointment; qualifications; terms. (a)The planning commission shall have ninesevenmembers appointed by the city council. The members shall be residents of the city and may not hold an elected city public office. When possible, the council shall select commission members to represent the various areas of the city and to help meet the needs of the residents. Section 2.This ordinance shall take effect upon publication. The Maplewood City Council approved this ordinance on ____________, 2016. ____________________________ Mayor Attest: _____________________________ City Clerk Attachment 3 PLANNING COMMISSION RULES OF PROCEDURE Originally adopted by the Planning Commission on February 21, 1983 Last Changed by the City Council on February 13, 2012 Last Changed by the City Council on February 10, 2014 Last Changed by the City Council on January 26, 2015 Amendments Proposed June 7, 2016 (Proposed Deletions Are Crossed Out) We, the members of the Planning Commission of the City of Maplewood, Minnesota, created pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby made a part of these rules: A.MEETINGS 1.All meetings shall be held in City Hall unless otherwise directed by the chairperson, in which case at least 24 hours notice will be given to all members. 2.Regular meetings shall beheld at 7 p.m. on the first andthird Tuesdaysof each month. If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a special meeting, if needed. 3.Special meetings shall be held upon call bycity staff, on behalf of the chairperson, or in his or her absence, by the vice chairperson or by any other member with the concurrence of five other members of the Commission. At least 72 hours notice shall be given to all members for special meetings. B.QUORUM 1.A simple majorityof the current membership of the Commission shall constitute a quorum. 2.Any member having a conflict of interest shall declare the same before discussion of the item in which he or she has a conflict. Any member who abstains from voting on a questionbecause of possible conflict of interest shall not be considered a member of the Commission for determining a quorum for the consideration of that issue. 3.Approval of any motion shall require the affirmative vote of a majority of the members present. C.DUTIES OF CHAIRPERSON In addition to the duties prescribed in Section 2-249 of the Code of Ordinances, the chairperson shall appoint such standing committees and temporary committees as Attachment 3 are required, and such committees will be charged with the duties, examinations, investigations, and inquiries about the subjects assigned by the chairperson. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission and approval of the full Commission. D.ELECTION OF OFFICERS 1.A chairperson and vice chairperson shall be elected at the first planning commission meeting in June, and will serve until their successors have been elected. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer onthe planning commission, the vice chairperson shall become the acting chairperson.The planning commission shall elect a new chairperson at the next possible planning commission meeting. If the vice chairperson resigns or is otherwise no longer on the planning commission, the planning commission shallelect a new vice chairperson at the next possible planning commission meeting. E.REPRESENTATION AT COUNCIL MEETINGS A representative from the Commission shall appear at each Council meeting, where a planning item is on the agenda, to present the Commission's recommendation and to answer questions from the City Council regarding the decision. The Commission shall adopt a rotating schedule of its members at the first meeting of each year to attend these meetings. F.ENVIRONMENTAL AND ECONOMICDEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in Section 2-254 of the Code of Ordinances, the Environmental and Economic Development staff shall: 1.Prepare the agenda and minutes for each meeting of the Commission. 2.Act as technical advisor to the Commission. 3.Present written alternatives and make recommendations on matters referred to the Commission. 4.Maintain a record of all agenda items from application to final action by the City Council. Attachment 3 5. Commissioners are encouraged to email or contact staff regarding questions or comments they have on pending reviews prior to meetings in order to provide better data and information. G.AGENDA 1.Copies of the agenda, together with pertinent planning office reports and copies of the minutes of the previous meetingshall be distributed so that the members of the Commission shall have a copy at least three days prior to the meeting concerned. 2.The agenda shall consist of the following order of business: a.Call to Order b.Roll Call c. Approval of Agenda d.Approval of Minutes e.Public Hearings f.New Business g.Unfinished Business h.Visitor Presentations i. Commission Presentations j.Staff Presentations k. Adjournment 3.Only items that are on the agenda or added to the agenda prior to its adoption shall be considered by the Commission. H.ROSENBERG’S RULES OF ORDER Except as herein provided, Rosenberg’s Rules ofOrder shall be accepted as the authority on parliamentary practice. I. COMPREHENSIVE PLAN Amendments to the comprehensive plan shall require thatthe Planning Commission follow the same procedure for hearings and notices as required by State law for zoning ordinances. J. APPOINTMENTS The City Council shallmake all appointments to the Planning Commission by following the current city appointment policy. Attachment 3 K.AMENDMENT 1.Any of these rules may be temporarily suspended by the vote of two-thirds majority of the members present. 2.These Rules of Proceduremay be amended at any regular meeting of the Commission by a majority vote of the entire membership and submitted to the City Council for approval. L.ANNUAL REVIEW These Rules of Procedureshall be reviewed by the Planning Commission at the first meeting of each year.