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HomeMy WebLinkAbout2016-01-05 PC Minutes MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 5, 2016 7:00 P.M. 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Frederick Dahm, Commissioner Present Tushar Desai, Commissioner Present John Donofrio, Commissioner Present at 7:22 p.m. Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Vice Chairperson Present Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Commissioner Trippler moved to approve the agenda as submitted. Seconded by Commissioner Desai. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler requested additional information be added to the minutes on the second page, under new business, in the second to the last bulleted item. The commission would like it reflected that they requested the police department provide a report on the parking issues in the city for the past two years and would like someone from the police department come to a planning commission meeting and give a full report. Staff was not present at the planning commission meeting but staff will have the recording secretary amend minutes to reflect that the police department should get information for the planning commission and staff will request the police department report back to the planning commission at a future meeting depending on the schedule of police department. Commissioner Trippler moved to approve the December 15, 2015, PC minutes as amended. Seconded by Commissioner Dahm. Ayes – Commissioner’s Dahm, Donofrio, Kempe & Trippler Abstentions – Chairperson Arbuckle & Commissioner Desai The motion passed. January 5, 2016 1 Planning Commission Meeting Minutes 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of a Planned Unit Development Amendment and a Parking Waiver, Costco, 1431 Beam Avenue East i. Economic Development Coordinator, Mike Martin gave the presentation on Costco, 1431 Beam Avenue East for a Planned Unit Development Amendment and a Parking Waiver. ii. Civil Engineer, Sean Murphy, Landform, 105 - 5th Avenue South, Suite 513, Minneapolis, addressed and answered questions of the commission Chairperson Arbuckle opened the public hearing. Nobody came forward to address the commission. Chairperson Arbuckle closed the public hearing. Commissioner Trippler moved to approve the resolution in the staff report approving an amendment to the planned unit development which permits a Costco and a fuel station and tire service center at 1431 Beam Avenue East for its proposed building expansion. Approval is based on the findings required by the code and subject to the following conditions (additions are underlined and deletions are crossed out): 1. The development building expansion shall follow the plans date-stamped May 31, 2007 December 11, 2015 except where the city requires changes. Staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer’s report dated April 20, 2007 December 10, 2015. 5. There shall not be any outdoor storage of tires unless they are kept within a decorative screening enclosure approved by the community design review board. 6. The fueling area shall have proper safeguards provided to prevent or contain any fuel spills as required by the Minnesota Pollution Control Agency. Commissioner Trippler moved to approve the parking waiver as proposed subject to the retention of the proposed proof-of-parking spaces in case they are needed for future parking needs. If a parking shortage develops after the paving and curbing of the proof-of-parking spaces, the city council may require parking lot restriping to add more spaces. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item goes to the city council on January 25, 2016. 6. NEW BUSINESS a. 2015 Planning Commission Annual Report i. Economic Development Coordinator, Mike Martin gave an overview of the 2015 Planning Commission Annual Report. January 5, 2016 2 Planning Commission Meeting Minutes Commissioner Trippler moved to approve the 2015 Planning Commission Annual Report. Seconded by Commissioner Desai. Ayes - All The motion passed. This item goes to the city council on January 25, 2016. b. Planning Commission’s Rules of Procedure – Annual Review i. Economic Development Coordinator, Mike Martin gave a brief review of the Planning Commission Rules of Procedure. Commissioner Trippler moved to approve the Planning Commission Rules of Procedure. Seconded by Commissioner Donofrio. Ayes - All The motion passed. The commission discussed the pros and cons of having 7 planning commission members which is common practice in some cities verses the 9 members the Maplewood planning commission has. Staff stated the city has been advertising for openings on the boards and commissions for Maplewood but is having difficulty finding volunteers to serve. Commission members stated they prefer keeping 9 members on the planning commission. One of the commissioners asked staff if the openings on boards and commissions could be mentioned during the Mayors address at the MCC on January 14, 2016. c. City Council Meeting Attendance Schedule for Planning Commissioners i. Economic Development Coordinator, Mike Martin reviewed the 2016 city council meeting attendance list with the planning commission. No action was required. 7. UNFINISHED BUSINESS Commissioner Trippler said he contacted the city manager and staff regarding infill in the City of Maplewood and gave several examples of how infill has occurred in the city. He recommended the planning commission meet more often and discuss things such as infill and the possibilities of development in the city. There could be open meetings to invite neighborhoods to come to a planning commission meeting and discuss the future and planning in the city as well as things such as amendments to the comprehensive plan. Staff and the planning commission discussed this at length. The city manager will discuss this with the Mayor and city council. Commissioner Trippler mentioned talking on the phone to the Building Official, Nick Carver regarding Greenways and corridors and asked staff about that. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. December 21, 2015 City Council meeting . Commissioner Kempe was the representative. The only item was the Maplewood Auto Mall, 2529 White Bear Avenue which was passed. January 5, 2016 3 Planning Commission Meeting Minutes b. January 25, 2016 City Council meeting . Commissioner Kempe will be the PC representative and items include the Costco PUD Amendment and Parking Waiver at 1431 Beam Avenue East and the 2015 Planning Commission Annual Report. 10. STAFF PRESENTATIONS None. 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 8:08 p.m. January 5, 2016 4 Planning Commission Meeting Minutes