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HomeMy WebLinkAbout2016-02-25 ENR Packet AGENDA CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION Thursday, February 25, 2016 7:00 p.m. Council Chambers - Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval ofMinutes:January 27, 2016 5.New Business a.New Member Orientation b.Review of 2016 Road Rerojects c.Sustainability Report (2015) d.Environmental and Natural Resources Commission Annual Report (2015) e.Resolution of Appreciation for Dale Trippler 6.Unfinished Business 7.Visitor Presentations 8.Commission Presentations 9.Staff Presentations a.Interim Environmental and Economic Development Directorto Address the Commission b.Energize Maplewood!Energy Plan Update c.Nature Center Programs 10.Adjourn Agenda Item 4 MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION 7:00 p.m., Wednesday,January 27, 2016 Council Chambers, City Hall 1830 County Road B East 1. CALL TO ORDER A meeting of the Environmental and Natural Resources Commission was called to order at 7:01 p.m. by Chair Trippler. 2. ROLL CALL Mollie Miller, Vice Chair Present Ann Palzer, Commissioner Present Ryan Ries, Commissioner Present Tom Sinn, Commissioner Present Dale Trippler, Chair Present Ginny Yingling, Commissioner Present Staff Present Shann Finwall, Environmental Planner Ginny Gaynor, Natural Resources Coordinator 3. APPROVAL OF AGENDA Commissioner Riesmoved to approve the agenda as submitted. Seconded by CommissionerYingling. Ayes – All The motion passed. 4. APPROVAL OF MINUTES CommissionerYinglingmoved to approve the December 15, 2015, Environmental and Natural Resources Commission meeting minutes as submitted. Seconded by CommissionerMiller. Ayes – Chair Trippler, Commissioners Miller, Ries, & Sinn Abstention – Commissioner Palzer The motion passed. 5. NEW BUSINESS a.Election of Chair and Vice Chair i.Environmental Planner, ShannFinwall discussed the election of chair and vice chair. Commissioner Palzermoved to nominate Mollie Miller as Chair for 2016.Commissioner Miller accepted the nomination. 1 January 27, 2016 Environmental and Natural Resources Commission MeetingMinutes Seconded by Chair Trippler.Ayes –All The motion passed. Chair Trippler turned the Chair responsibility over to Commissioner Miller. CommissionerTrippler moved to nominate Tom Sinn as Vice Chair for 2016. Commissioner Sinn accepted the nomination. Seconded by Commissioner Yingling.Ayes –All The motion passed. b.Frost/Kennard Spent Lime Stormwater Treatment System for Wakefield Lake i.Natural ResourcesCoordinator, Ginny Gaynor introduced the Frost/Kennard Spent Lime Stormwater Treatment System for Wakefield Lake and answered questions of the Commission. ii.Matt Kistner, Barr Engineering, Minneapolis,addressed the Commission,gave a presentation,and answered questions of the Commission. iii.Tina Carstens, District Administrator, Ramsey-Washington Metro Watershed District gave apresentation and answered questions of the Commission. The Commission had the following questions/comments: Are there any odors from this treatment? (Matt responded there are no odors-it’s similar to chalk) Doesn’t the spent lime lose its ability to sequester metals and phosphorous? (Matt responded they have tested some of this materialand the jury is out on how long it would last. Once it does reach its capacity it would be treated similar to storm pond dredging–tested prior to land fill.) Can you summarize the communityresponse to the notices?(Matt stated he has received two e-mails, one regarding how the pond would affect a nearby fence and one with questions about impacts toregional flooding. Matt assured both residents that the pond would not affect the fence and that the pond would make improvements to regional flooding.) Has there been any thought of doing something other than turf grass around the pond that wouldn’t require mowing?(Ginny Gaynor responded that the city is very open to that idea, there is potentialfunding through the grant depending on how the budget goes to vegetate some of the of the site). Why is the structure 13’X 35’? (Matt repliedthe structure is sized for how fast the water can move through the media.) How long will the spent lime last? (Matt replied the storm water community is interested inseeing how long this will lastsothey will be doing regular testing.) Does the watershed district have projections on when the phosphorous level of Wakefield Lake wouldbe below the required standards?(Tina replied this project reduces the phosphorous levels by 50% so this is a highly effective location and opportunity to do that. They have also been talking about north of the lake at Wakefield Parkand if there areopportunities to do storm water treatment before the water gets to the lake. Those are projects slated over the next 5to 7years and they will see how the response is in the lake.) Who is responsible for maintenance? (Matt said Ramsey-Washington Metro Watershed Districtis responsible for the maintenance.) 2 January 27, 2016 Environmental and Natural Resources Commission MeetingMinutes Who will replace the infiltration systems?(Matt saidbecause thisarea has heavier soils and some clayinsome areas infiltration isn’t possible.They have done filtration with sand,with iron enhanced sand and this appears to be the most cost effective way.) CommissionerYinglingmoved torecommend the Frost/Kennard Spent Lime Stormwater Treatment System for Wakefield Lake. Seconded by CommissionerTrippler.Ayes –All The motion passed. c.1958 Rice Street –Community Garden i.Environmental Planner, Shann Finwall gave the report on the Conditional Use Permit for the Rice Street Community Garden. ii.Applicant, Ron Peterson representing Galilee Church, 145 McCarrons Blvd N., Roseville, addressed and answered questions of the Commissionregarding the community garden. The Commission had the following questions/comments: Is the church looking for people to rent garden plots? (Ron replied at this time they have plenty of people who have been applying for plots.) Is there going to be a portable bathroom on site?(Ron replied the McCarron’s Pub said people can use their facilities.) Will there be signage on site?(Ron replied the church is reviewing options for signage, but will more than likely just have a small freestanding sign.) What is included in the $1693 fee for a Conditional Use Permitand in the future can that fee be waived?(Ms. Finwall replied the fee cannot be waived at time as it is a requirement of a conditional use permit. The ENR Commission can make recommendations for community garden review fees in the future once they propose a new or amended code to address urban agriculture uses.) No action is required by the ENR Commission, the item was presented for review and discussion only. In particular the ENR Commission reviewed the Community Garden to see how this type of land use would be best reviewed in a future urban agriculture ordinance. This item will go tothe Planning Commission on February 2, 2016for a public hearing. d.2214 Woodlynn Avenue –Wetland Buffer Variance i.Environmental Planner, Shann Finwall gave the report. ii.Ryan and Sarah Buhl, 2214 Woodlynn Avenue addressed and answered questions of the commission. The Commission had the following questions/comments: The commission discussed comments from the neighbors and the placement of the house on the site. The commission discussed the grading of the site, the possibility of building a retaining wall, and the expense of building one. The commission was concerned about the escrow fee that covers the cost of the wetland buffer restoration and if the property owners were in agreement with that fee. The commission wanted to remove the requirement of shiftingthe house 14 feetto the east side of the lot to minimize impacts of the new home and wetland buffer variance to the existing single family house located at 2206 Woodlynn Avenue East. 3 January 27, 2016 Environmental and Natural Resources Commission MeetingMinutes Commissioner Yingling moved to recommend approval of a wetland buffer variance to construct a new single family house at 2214 Woodlynn Avenue Eastwith the condition that the requirement to sift the house 14 feet to the east side of the lot be removed as it does not impact the wetland. Seconded by Commissioner Ries.Ayes –All The motion passed. This item goes to the Planning Commission on February 2, 2016for the public hearingand to the City Council on February 22, 2016. e.2016 Goal Setting i. Environmental Planner, Shann Finwall discussed the 2016 ENR Goal setting. ii.Natural Resource Coordinator, Ginny Gaynor discussed the 2016 goal setting for the Maplewood Nature Center as well as the Natural Resources Projectsslated for 2016. Commissioner Ries felt the commission should spend additional time discussing Urban Agricultural and therefore continue this as a goal for 2016. Commissioner Palzer felt the 3 goals for 2016 should be 1) Urban Agriculture, 2) Mississippi River Critical Area Ordinance;and 3) Partners in Energy. Commissioner Yingling didn’t feel the Mississippi River Critical Area Ordinance wouldtake that much time for the commission to review since Maplewood is a small part of the Mississippi River Critical Area. Staff agreed and felt that the biggest challenge would be finding the staff time to research and work on Urban Agriculture ordinance. Chair Miller said she thought 2016 goals should be 1) Urban Agricultural 2) Environmental Education;and 3)Partners in Energy. The commission members agreedon those goals. Staff will outline possible implementation strategies for achieving those goals and update the Commission at the next meeting. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS Ms. Julie Drennen with Conservation Minnesota addressed the Commission about her work in the organizationin the East Metro area.Ms. Drennen stated she used to work with the Sierra Club and Minnesota Environmental Partnership. She stated she had the opportunity to meetwith Ginny Gaynor to discuss the pollinator resolution and with Cindy Ojczyk, Maplewood Energy Program Coordinator,regarding the Partners in Energy program. Ms. Drennen said she looked forward to partnerships with the City. The Commission welcomed Julie. 8.COMMISSION PRESENTATIONS None. 4 January 27, 2016 Environmental and Natural Resources Commission MeetingMinutes 9.STAFF PRESENTATIONS a.Environmental Commission Appointments i.Environmental Planner, Shann Finwall said the City Council appointed two new commissioners to serve on the ENR. The new members are Mary Henderson and Keith Buttleman who will be present at the next ENR meeting on February 25, 2016. b.Community Solar Garden Collaborative Update i.Environmental Planner, Shann Finwall said the negotiations with the MetropolitanCouncil and solar contractors took longer than expected. Due to the delay the initial number of community solar garden subscriptions was reduced. Staff will keep the Commission updated on the community solar garden collaborative. c.Energize Maplewood! Update i.Environmental Planner, Shann Finwall saidthe Energize Maplewood! Team Energy Challenge began on January 1, 2016. There is an Energy Challenge Launch Party this Saturday, January 30, 2016 from 2-4 pm at the MCC.There will be workshops, a mini energy fair with discounts on home energy squad visits and energy audits, a bouncy castle and gym activities. The challenge goes until May 31, 2016. Visit the city’s website at www.maplewoodmn.gov/energychallenge for additional information. d.Environmental Commission Meeting Updates i.Environmental Planner, Shall Finwall stated due to President’s Day holiday, the February ENRCommission meeting has been rescheduled to Thursday, February 25, 2016. e.Nature Center Programs i.Natural Resources Coordinator, Ginny Gaynor presented the upcoming Nature Center Programs. For more information contact the Maplewood Nature Center at (651) 249- 2170. 10.ADJOURNMENT Chair Millerthanked Commissioner Dale Trippler for his service on the ENR Commission and adjourned the meeting at 9:11p.m. 5 January 27, 2016 Environmental and Natural Resources Commission MeetingMinutes Agenda Item 5.a. MEMORANDUM TO: Environmental and Natural Resources Commission FROM: Shann Finwall, AICP, Environmental Planner DATE: February 19, 2016 for the February 25ENR Commission Meeting SUBJECT: New Member Orientation Introduction The City Council appointed Mary Henderson and Keith Buttleman to the Environmental and Natural Resources (ENR) Commission on January 27, 2016to a three-year term, expiring September 30, 2018.Commissioners Henderson and Buttleman are the newest members of the ENR Commission, replacing Commissioners Fideldy and Tripplerwho resigned in 2015 and early 2016. Background Attached for your review is the ENR CommissionNew Member Orientation memorandum. The memorandum outlines the objectives, review process, responsibilities, and scope of authorityof the Commission. Summary Staff will review the New Member Orientation memorandum attached during the February 25, 2016, ENR Commission meeting. Review of this information is intended to assist new commissioners and to update existing commissioners. Attachment 1.Environmental and Natural Resources New Member Orientation Attachment Environmental and Natural Resources New Member Orientation Date Revised: February 19, 2016 INTRODUCTION This orientation outlines the objectives, review process, respon the Environmental and Natural Resources (ENR) Commission. It is commissioners and to update existing commissioners. ORIENTATION Origination of the ENR Commission In 2004 the Maplewood City Council created the Environmental Comad-hoc committee responsible for advising the City Council and other co matters relevant to the environment. This includes such matters environmental education, water resources, wetlands, and storm wa On September 11, 2006, the City Council adopted the committee as a it adopted the ENR Commission ordinance. ENR Commission Purpose/Objective The ENR Commission was formed to establish environmental priorit n assets are protected, preserved, and enhanced. Attached is a co ENR Commission Staff Liaison The Environmental and Economic Development Department (EEDD) pro Environmental and Natural Resources Commission. Shann Finwall, the staff liaison to the Commission. Contact information for EE Contact Information Following is list of staff contacts that serve as technical supp Nick Carver, Interim EEDD Director, Building Official (651) 2492055 nick.carver@maplewoodmn.gov Michael Martin, Economic Development Coordinator (651) 249-2303 michael.martin@maplewoodmn.gov Shann Finwall, AICP, Environmental Planner (651) 249-2304 shann.finwall@maplewoodmn.gov Virginia (Ginny) Gaynor, Natural Resources Coord. (651) 249-2416 virginia.gaynor@maplewoodmn.gov Ann Hutchinson, Lead Naturalist (651) 249-2172 ann.hutchinson@maplewoodmn.gov Chris Swanson, Environmental Specialist (651) 249-2305 chris.swanson@maplewoodmn.gov Lisa Kroll, Administrative Assistant (651) 249-2311 lisa.kroll@ci.maplewoodmn.gov 1 Agenda Packets City staff will prepare an ENR Commission agenda packet the week before the scheduled meeting. The packets contain an agenda, minutes from previous meetings, and staff reports for each agenda item. City staff mails the packets to the homes so they receive them the Friday before the meeting. Staff also sends an e-mail with the agenda attached and a link to the packet once complete, normally on the ThursdayIn an effort to reduce paper and mailing costs, City staff recommends the ENR Commissioners receive the packets via e-mail only if feasible. ENR Commissioner Responsibility Each commissioner should review the staff reports and visit the properties if applicable to form an opinion of the project and become familiar with the proposal or item before the meeting. Meetings Meeting Dates : The third Monday of each month. Starting Time : 7:00 p.m. Meeting Location : City Council chambers at Maplewood City Hall, 1830 E. County Road B Quorum : A simple majority of the current membership of the commissioners constitutes a quorum. Cancellations/ Staff will inform the ENR Commission of meeting cancellations. Meetings Rescheduling : are canceled when we cannot get a quorum or if there are no items to review. Officers : A chairperson and vice chairperson shall be elected by the Commission at the first ENR Commission in January of each year, and will serve until their successors have been elected. City Council The chair will represent the ENR Commission at City Council meetings Meeting: where ENR Commission items are on the agenda. The chair will present the CCity Council regarding the decision. If the chair is unavailable to attend tCity Council meeting, the chair will appoint a representative from the commission. Commission Handbook The City Council adopted a Commission Handbook to provide general information, rules, policies, and state statutes for commission members. The Commission Handbook is currently being revised and will be distributed once complete. Rules of Procedure On December 21, 2009, the ENR Commission adopted the Rules of Procedure (Attachment 2). The Rules were approved by the City Council on March 8, 2010. ENR Annual Report Each year the ENR Commission submits an annual report to the City Council. The annual report includes actions and activities for the previous year and goals for the new year. Staff drafts the annual report for review by the ENR Commission during the meeting in February. The report i then forwarded to the City Council for final approval. 2 City Council/Advisory Commissions and Boards Attached is a contact list for the City Council and all City Commissions and Boards (Attachment 3). Cablecast of ENR Commission Meetings The City of Maplewood cablecasts ENR Commission meetings. The meetings are aired live on Channel 16 and re-run throughout the month. For re-run schedules visit the Citys website at http://www.maplewoodmn.gov/555/Channel-16-Schedule. The meetings are also streamed live on the Citys website at http://www.maplewoodmn.gov/673/Watch-Meetings-Online. City Website The City of Maplewood has a website located at www.maplewoodmn.gov. The website is a good source of information. In addition to current city news and inf city code of ordinances, information on upcoming ENR Commission meetings (including packets), and ENR meeting minutes. SUMMARY The City of Maplewood would like to welcome you as a new member of the ENR Commission. We look forward to working with you on ensuring the C preserved, and enhanced. P\environmenta\environemental commission\orientation Attachments: 1. ENR Commission Ordinance 2. ENR Commission Rules of Procedure 3. City Council/Advisory Commission and Board Contact List 3 MINUTES Attachment 1 MAPLEWOOD CITY COUNCIL 7:38 P.M. Monday, September 11, 2006 Council Chambers, City Hall Meeting No. 06-23 K. UNFINISHED BUSINESS 1. Ordinance to Establish Full Commission Status for the Environmental Committee (Second Reading) a. Environmental Manager Konewko presented the report. Mayor Longrie moved to adopt the following second reading of the ordinance to establish the Environmental and Natural Resources Commission as an advisory board to the city council as provided by the Minnesota Statute: MAPLEWOOD ORDINANCE NO. 872 DIVISION 4. ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION Sec. 18.180. Established The city council establishes for the city an environmental and natural resources commission as an advisory board to the city council, as provided in Minn. Stats. §§ 462.351-462.365. (Code 1982, § 25-17) Sec. 18-181. Advisory body; exceptions All actions of the advisory environmental and natural resources commission shall be in the nature of recommendations to the city council, and the commission shall have no final authority about any matters, except as the council may lawfully delegate authority to it. (Code 1982, § 25-18) State law reference - City environmental and natural resources agency to be advisory, except as otherwise provided by state statute or charter, Minn. Stats. § 462.354, subd. 1. Sec. 18.182. Composition; appointment; qualifications; terms (a) The environmental and natural resources commission shall have seven members appointed by the council. The members shall be residents of the city and may not hold an elected city public office. When possible, the council shall select commission members to represent the various areas of the city and to help meet the needs of the residents. (b) The city council shall appoint members of the environmental and natural resources commission for three-year terms. If the appointment is to fill a vacancy, the appointment would be to finish the unexpired part of the vacated terms. (Code 1982, § 25-19) Sec. 18.183. Chairperson and vice-chairperson. The environmental and natural resources commission shall elect a chairperson and a vice- chairperson at the first environmental and natural resources commission meeting in January each year. The chairperson shall be responsible for calling and presiding at meetings and shall have an equal vote with other members of the commission. If the chairperson is not at a meeting, the vice-chairperson shall assume the duties of the chairperson for that meeting. If the chairperson resigns from or is otherwise no longer on the environmental and natural resources City Council Meeting 09-11-06 1 commission, the vice-chairperson shall become the acting chairperson until the environmental and natural resources commission can hold an election for new officers. (Code 1982 § 25-20) Sec. 18.184. Vacancies. (a) Any of the following may cause the office of an environmental and natural resources commissioner to become vacated: (1) Death or removal from the city (2) Disability or failure to serve, as shown by failure to attend three meetings in any year, may be cause for removal by council majority, unless good cause can be shown to the council. (3) Resignation in writing. (4) Taking public office in the city. (b) Vacancies shall be filled by the council for the unexpired portion of the vacated term. (Code 1982, § 25-21) Sec. 18.185. Officers; meetings; rules of procedure. (a) The environmental and natural resources commission shall elect its own officers, establish meeting times, and adopt its own rules of procedure to be reviewed and approved by the city council. (b) All meetings of the environmental and natural resources commission shall be open to the public and published on the city’s website. (Code 1982, § 25-22) Sec. 18.186. Duties and responsibilities . In order to protect, preserve and enhance the environment of the City of Maplewood, the Environmental and Natural Resources Commission will: (1) Establish environmental priorities for the city in partnership with the City Council. (2) Recommend to the Community Design Review Board, Planning Commission and City Council changes necessary to existing policies, operating procedures and ordinances that control, protect, preserve and enhance the city’s environmental assets. (3) Recommend to the Community Design Review Board, Planning Commission and City Council new policies, operating procedures and ordinances that control, protect, preserve and enhance the city’s environmental assets. (4) Actively participate in and support the mission and goals of the Maplewood Nature Center and Neighborhood Preserves by promoting environmental awareness through educational programs, communications and co-sponsored activities. (5) Pro-actively promote greater use and appreciations of the city’s environmental assets. (6) Review the role of other city groups and how they might assist, support and advise the Environmental and Natural Resources Commission. (7) Sponsor environmental projects to enhance, repair, replace or restore neglected or deteriorating environmental assets of the city. (8) Develop educational programs and materials that foster the mission to the Environmental and Natural Resources Commission. (9) Develop and promote the use of “sustainable practices” for city policies and procedures. (Code 1982, § 25-23) City Council Meeting 09-11-06 2 Sec. 18.187. Compensation; expenses. All members of the environmental and natural resources commission shall serve without compensation. However, approved expenses of the environmental and natural resources commission shall be paid from available city funds. Sec. 18.188. Responsibilities of the Environmental Manager. Subject to the direction of the city manager, the environmental and natural resources commission and its chairperson, the environmental manager who reports to the city engineer shall: (1) Conduct all correspondence of the commission. (2) Send out all required notices (3) Attend all meetings and hearings of the commission. (4) Keep the dockets and minutes of the commission’s proceedings. (5) Keep all required records and files. (6) Maintain the files and indexes of the commission. (Code 1982, § 25-25) Sec. 18.189. Duties of city engineer, city attorney and other city employees. (a) The city engineer and the city attorney shall be available to the environmental and natural resources commission. The city engineer and attorney shall have the right to sit in with the commission at all meetings, but shall not be entitled to vote as members of the commission. (b) All city engineering department employees and other regular employees or personnel of the city shall cooperate with the environmental and natural resources commission and make them self available and attend meetings when requested to do so. (Code 1982, § 25-26) This ordinance shall be effective on October 1, 2006. Seconded by Councilmember Hjelle Ayes-All City Council Meeting 09-11-06 3 Attachment ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION RULES OF PROCEDURE Adopted by Environmental and Natural Resources Commission on October 7, 2008 Amendments made by the commission on December 21, 2009 Adopted by the City Council on March 8, 2010 We, the members of the Environmental and Natural Resources Commission of the City of Maplewood, Minnesota, created pursuant to Division 4, Sections 18.180 to 18.189 of the Maplewood Code of Ordinances, hereby adopt the following "Rules of Procedure," subject to the provisions of said Article, which is hereby made a part of these Rules: A. APPOINTMENTS The city council shall make appointments to the environmental and natural resources commission by following the current city appointment policy. B. MEETINGS 1.All meetings shall be held in the council chambers in Maplewood City Hall, 1830 E. County Road B, unless otherwise directed by the chairperson or staff, in which case at least 24 hours notice will be given to all commissioners. 2.Regular meetings shall be held at 7:00 p.m. on the third Monday of each calendar month, provided that when the meeting falls on a legal holiday, such meeting shall be rescheduled. 3.Special meetings may be held upon call by the chairperson or in his/her absence, by the vice chairperson, or by any other commissioner with the concurrence of a majority of the commissioners with at least 72 hours notice to all commissioners. C.COMMUNITY DEVELOPMENT AND PARKS DEPARTMENT In addition to carrying out the duties prescribed in city ordinance the environmental planner or a designated replacement shall: 1.Prepare the agenda for each meeting. 2.Act as technical advisor on any matter which comes before the commission. 3.Make written recommendations to the commission on matters referred to the commission. 4.Schedule any matter with the city council that has been reviewed by the commission that requires city council approval. -1- D. AGENDA 1. Copies of the agenda, together with pertinent staff reports and copies of the minutes of the previous meeting shall be made available to each member of the commission no later than three days prior to the next scheduled meeting. 2. The agenda format shall generally read as follows: a. Call to Order b. Roll Call c. Approval of Agenda d. Approval of Minutes e. Unfinished Business f. New Business g. Visitor Presentations h. Commissioner Presentations i. Staff Presentations j. Adjournment E. QUORUM 1. A simple majority of the current membership of the commissioners shall constitute a quorum. 2. Any action by the commission shall require a majority vote of the members present. F. ELECTION OF OFFICERS A chairperson and vice chairperson shall be elected at the first environmental and natural resources commission in January of each year and will serve until their successors have been elected. Nominations and members interested in serving as the chairperson or vice- chairperson shall be announced at the last meeting of the year. The chairperson will call for further nominations at the first meeting in January each year prior to the election. G. DUTIES OF THE CHAIRPERSON 1. In addition to the duties prescribed in the ordinance, the chair shall represent the commission at each city council meeting where a commission item is on the agenda, to present the commission’s recommendations and to answer questions from the city council regarding the decision. If the chair is unavailable to attend the city council meeting, the chair will appoint a representative from the commission. H. CHAIRPERSON AND VICE-CHAIRPERSON 1. The chairperson, vice chairperson, and such officers as the commission may decide shall be elected and assume duties according to the current ordinance. 2. In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. -2- 3. If the chairperson resigns from or is otherwise no longer on the commission, the vice chairperson shall become the acting chairperson until the commission can hold an election for new officers. If the vice chairperson resigns or is otherwise no longer on the commission, the commission will elect a new vice chairperson at the next possible commission meeting. I. TEMPORARY COMMITTEES 1. The commission shall elect by a majority vote such standing committees and temporary committees as may be required and such committees will be charged with the duties, examinations, investigations, and inquiries relative to subjects assigned by the chair. 2. No standing or temporary committee shall have the power to commit the commission to the endorsement of any plan or program without the express approval of the commission. J. VACANCIES The environmental and natural resources commission positions shall be vacated or recommended to the city council for vacation according to the current environmental and natural resources ordinances. K. AMENDMENT OR SUSPENSION OF RULES 1. Any of the foregoing rules may be temporarily suspended by a majority vote of the commissioners present. 2. The "Rules of Procedure" may be amended at any regular meeting by a majority vote. L. RULES OF ORDER In all points not covered by these rules, the commission shall be governed in its procedures st by Rosenberg’s Rules of Order, Simple Parliamentary Procedures for the 21 Century. P:\PW\Works\Environemental\Environmental Commission\ENR Rules of Procedure -3- Attachment 3 All Active Commissioner Contact Info - Public City Council {·EE [zz­š“tY©;“ Im Y©;“uwm¸-zu’¦Œ;ޚš7u’“uÒ­ /šÒ“-zŒ¦;©­š“Marylee Abrams 2940 Frank Street›Iœtwš“;t ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55109›/œtwš“;t Marylee.Abrams@maplewoodmn.gov ›‘œtwš“;t /šÒ“-zŒ¦;©­š“Kathleen Juenemann 721 Mt Vernon Ave E›Iœtwš“;t 651.771.3670 ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55117›/œtwš“;t kathleen.juenemann@maplewoodmn.gov ›‘œtwš“;t a䚩Nora Slawik 1756 East Shore Drive›Iœtwš“;t 651.738.7099 ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55109›/œtwš“;t Nora.Slawik@maplewoodmn.gov ›‘œtwš“;t /šÒ“-zŒ¦;©­š“Bryan Smith 1710 East Shore Drive›Iœtwš“;t 651-888-0085 ;©’ 9ã¦z©;­t 12/31/2019Maplewood, MN 55109›/œtwš“;t bryan.smith@maplewoodmn.gov ›‘œtwš“;t /šÒ“-zŒ¦;©­š“Tou Xiong 328 McKnight Road S.›Iœtwš“;t 651-444-0531 ;©’ 9ã¦z©;­t 12/31/2019Maplewood, MN 55119›/œtwš“;t tou.xiong@maplewoodmn.gov ›‘œtwš“;t Community Design Review Board {·EE [zz­š“taz‰; a©·z“ az-w;Œua©·z“¸-zu’¦Œ;ޚš7u’“uÒ­ Leo Burger 1807 Gervais Court›Iœtwš“;t 651.777.6659 ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Ananth Shankar 2460 King Ave›Iœtwš“;t 651.730.5966rojiananth@aol.com ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t 651.290.1938 /wz©Matt Ledvina 1173 Lakewood Dr S›Iœtwš“;t 651.578.1658 ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55119›/œtwš“;t Mattledvina@comcast.net ›‘œtwš“;t Bill Kempe 3010 Furness Ct. N.›Iœtwš“;t wckempe@yahoo.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t 651.226.7933 ›‘œtwš“;t Jason Lamers 2620 Knollwood Ct. N›Iœtwš“;t jason.lamers@boral.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t 612.940.7362 Environmental & Natural Resources Comm {·EE [zz­š“t{w““ Cz“ÞŒŒ {w““uCz“ÞŒŒ¸-zu’¦Œ;ޚš7u’“uÒ­ Mary Henderson 1211 Century Ave. S.›Iœtwš“;t mphonthepond@comcast.net ;©’ 9ã¦z©;­t 9/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Ann Palzer 2497 Stillwater Road E.›Iœtwš“;t annpalzer@yahoo.com ;©’ 9ã¦z©;­t 9/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Ginny Yingling 673 Dorland Rd›Iœtwš“;t ginny.yingling@gmail.com ;©’ 9ã¦z©;­t 9/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t z-;/wz©Mollie Miller 1861 Kenwood Dr. W›Iœtwš“;t 507-380-3186savetheapples2@yahoo.com ;©’ 9ã¦z©;­t 9/30/2017Maplewood, MN 55117›/œtwš“;t ›‘œtwš“;t Tom Sinn 345 Sophia Avenue E›Iœtwš“;t 651-895-4862tom.sinn@envirotechnologicalsolutions.co ;©’ 9ã¦z©;­t 9/30/2017Maplewood, MN 55117›/œtwš“;t ›‘œtwš“;t Page 1 of 4 Friday, February 19, 2016 All Active Commissioner Contact Info - Public Keith Buttleman 2503 Haller Lane›Iœtwš“;t ;©’ 9ã¦z©;­t 9/30/2018Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Ryan Ries 2503 Cypress St.›Iœtwš“;t ries.ryan@gmail.com ;©’ 9ã¦z©;­t 9/30/2018Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Heritage Preservation Commission {·EE [zz­š“tDz““ä D䓚© u u z©mz“zuD䓚©¸-zu’¦Œ;ޚš7u’“uÒ­ Robert Creager 1126 Ferndale St. N›Iœtwš“;t 651.578.0658 ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t z-;/wz©Richard Currie 1937 Kenwood Dr W›Iœtwš“;t 651.340.4747rchcur@aol.com ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55117›/œtwš“;t ›‘œtwš“;t 612.267.4006 Frank Gilbertson 1102 Lakewood Drive S.›Iœtwš“;t 612.232.9693 ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t John Gaspar 1594 Mary St.›Iœtwš“;t 651.773.9253john@nai-architects.com ;©’ 9ã¦z©;­t 4/30/2017Maplewood MN 55119›/œtwš“;t ›‘œtwš“;t Brenda Rudberg 2419 Oakridge Lane E›Iœtwš“;t 651.578.0726brendarudberg@gmail.com ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Peter Boulay 1100 County Road C›Iœtwš“;t 651.490.3251happypebbl@hotmail.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t P - 651.296.421 Bob Cardinal 2494 Adele St.›Iœtwš“;t 651.765.8600bobcardinal@comcast.net ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t 651.398.1457 ›‘œtwš“;t 952.564.3806 Housing & Economic Development Commi {·EE [zz­š“taz-w;Œ a©·z“ az-w;Œua©·z“¸-zu’¦Œ;ޚš7u’“uÒ­ .Ò­z“;­­ w;¦Mark Jenkins 830 New Century Blvd. S.›Iœtwš“;t ;©’ 9ã¦z©;­t 9/30/2016Maplewood MN 55119›/œtwš“;t mark@jenkinsweb.net ›‘œtwš“;t 612.701.2019 .Ò­z“;­­ w;¦Jennifer Lewis 4194 Homewood Ave›Iœtwš“;t JeLewis@simon.com ;©’ 9ã¦z©;­t 9/30/2016White Bear Lake, MN 55110›/œtwš“;t 651.770.3863 ›‘œtwš“;t 763.286.3139 z-;/wz©‰{;-©;·©ä Joy Tkachuck 1088 Gordon Ave›Iœtwš“;t joy.tkachuck@optumhealth.com ;©’ 9ã¦z©;­t 9/30/2016Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Brian Finley 1910 Prosperity Rd.›Iœtwš“;t amybrianfinley@gmail.com ;©’ 9ã¦z©;­t 9/30/2017Maplewood, MN 55109›/œtwš“;t 651.357.0793 ›‘œtwš“;t Spencer Gansluckner 2008 Castle Avenue East›Iœtwš“;t 612-499-0045sgansluckner@gmail.com ;©’ 9ã¦z©;­t 9/30/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t /wz©  .Ò­z“;­­ w;¦Warren Wessel 2311 Case Ave. E.›Iœtwš“;t warrenwessel@gmail.com ;©’ 9ã¦z©;­t 9/30/2017Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Page 2 of 4 Friday, February 19, 2016 All Active Commissioner Contact Info - Public Dennis Unger 2975 Walter ST.›Iœtwš“;t ungerslaw@comcast.net ;©’ 9ã¦z©;­t 9/30/2018Maplewood MN 55109›/œtwš“;t ›‘œtwš“;t Human Rights Commission {·EE [zz­š“ttҌ {-w“;ŒŒ tҌu­-w“;ŒŒ¸-zu’¦Œ;ޚš7u’“uÒ­ Amy Stedman 2446 King Ave E›Iœtwš“;t ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Tou Ger Yang 2170 County Road D East›Iœtwš“;t touyang77@yahoo.com ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55109›/œtwš“;t 651.734.8778 ›‘œtwš“;t Jon Brandt 2837 Southlawn Drive›Iœtwš“;t 651-777-5004Jonwbrandt@gmail.com ;©’ 9ã¦z©;­t 5/1/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t /wz©Sarah Deeny 2138 Arcade St.›Iœtwš“;t 651.699.9082 ;©’ 9ã¦z©;­t 5/1/2017Maplewood, MN 55109›/œtwš“;t sarah.deenyhrc@gmail.com ›‘œtwš“;t 651.481.0090 Annistacia Belladonna-C 2072 Bradley St.›Iœtwš“;t abelladonna@yourlegalleverage.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, Mn 55117›/œtwš“;t ›‘œtwš“;t Elizabeth "Marie" Garza 410 McKnight Road›Iœtwš“;t 651-235-3336marie.degarza@yahoo.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Sokunthea Soeun 2605 Forest St N›Iœtwš“;t ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Park & Recreation Commission {·EE [zz­š“tWz’ 䌚© u u †’;­u·䌚©¸-zu’¦Œ;ޚš7u’“uÒ­ Vacant ›Iœtwš“;t ;©’ 9ã¦z©;­t 4/30/2016›/œtwš“;t ›‘œtwš“;t Rick Brandon 1622 County Road C E.›Iœtwš“;t rickbrandon46@gmail.com ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Ron Cockriel 943 Century Ave. N.›Iœtwš“;t 651.738.7233maplewoodmatters@yahoo.com ;©’ 9ã¦z©;­t 4/30/2016Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Craig Brannon 2927 Walter St›Iœtwš“;t 651.490.5064brannon@ti.com ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Terri Mallet 2231 Ide Court›Iœtwš“;t 651.773.5590 ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Nikki Villavicencio 1844 E. Shore Dr.›Iœtwš“;t ;©’ 9ã¦z©;­t 4/30/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Vacant›Iœtwš“;t ;©’ 9ã¦z©;­t 4/30/2018›/œtwš“;t ›‘œtwš“;t Page 3 of 4 Friday, February 19, 2016 All Active Commissioner Contact Info - Public Dorothy Molstad 1751 Edgemont›Iœtwš“;t 651.788.7580 ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55117›/œtwš“;t ›‘œtwš“;t Russell Susag 2968 Howard St. N›Iœtwš“;t rhsusag@aol.com ;©’ 9ã¦z©;­t 4/30/2018Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Planning Commission {·EE [zz­š“taz‰; a©·z“ az-w;Œua©·z“¸-zu’¦Œ;ޚš7u’“uÒ­ Vacant›Iœtwš“;t ;©’ 9ã¦z©;­t 12/31/2015›/œtwš“;t ›‘œtwš“;t Allan Ige 1745 Clarence St.›Iœtwš“;t yemkoby@hotmail.com ;©’ 9ã¦z©;­t 12/31/2015Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t z-;/wz©Dale Trippler 2691 Barclay St›Iœtwš“;t 651.490.1485 ;©’ 9ã¦z©;­t 12/31/2015Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t z-;/wz©¦;©­š“Tushar Desai 2973 Edward St›Iœtwš“;t 651.484.2132 ;©’ 9ã¦z©;­t 12/31/2016Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t Bill Kempe 3010 Furness Ct. N.›Iœtwš“;t wckempe@yahoo.com ;©’ 9ã¦z©;­t 12/31/2016Maplewood, MN 55109›/œtwš“;t 651.226.7933 ›‘œtwš“;t /wz©Paul Arbuckle 2550 Clarence St.›Iœtwš“;t 651.484.1453arbybuckle@msn.org ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t 651.494.9302 Frederick Dahm 1276 County Rd C E›Iœtwš“;t ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t John Donofrio 2569 Hillwood Dr. E.›Iœtwš“;t JohnTDonofrio@gmail.com ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55119›/œtwš“;t 651.331.0041 ›‘œtwš“;t Police Civil Service Commission {·EE [zz­š“t;©©z; w’;Ò㠁;©©z;uw’;Òã¸-zu’¦Œ;ޚš7u’“uÒ­ {;-©;·©ä Debra Birkholz 1989 Duluth St.›Iœtwš“;t 651.490.9759dbirkholz@preshomes.org ;©’ 9ã¦z©;­t 12/31/2016Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t James Meehan 3029 Bartelmy Lane›Iœtwš“;t ;©’ 9ã¦z©;­t 12/31/2017Maplewood, MN 55109›/œtwš“;t ›‘œtwš“;t 651.274.5342 /wz©Lisa Marie Liddell 439 Oday Circle›Iœtwš“;t l1liddell@aol.com ;©’ 9ã¦z©;­t 12/31/2018Maplewood, MN 55119›/œtwš“;t ›‘œtwš“;t Page 4 of 4 Friday, February 19, 2016 Agenda Item 5.b. AGENDA REPORT TO: Environmental & Natural Resources Commission FROM: Jon Jarosch, Staff Engineer SUBJECT:Review of 2016 Road ReProjects DATE: February 19,2016 Introduction The Beebe Road Street Improvement Project, City Project 13-10, and the Lakewood-Sterling Area Street Improvement Project are listed in the approved 2016-2020 Capital Improvement Plan for construction in 2016. The City Council ordered these improvements at the November 10, 2015 meeting. This item is being brought before the commission to highlight the improvements proposed as a part of these projects and the methodology chosen to reduce environmental impacts of the construction process. Background The focus of the2016 Road Rehabilitation projects is the replacement of the deteriorated pavement on the project streets. The projects will include the full-depth reclamation of the project streets along with the replacement of structurally deficient concrete curb and gutter, and the installationof a new pavement section. The reclamation process involves grinding the existing pavement into small pieces and mixing them into the underlying road base materials, which is then used as a new base for the roadway. Excess reclaim material, particularly that material removed to accommodate the new pavement, will be used onsite as base material beneath a proposed trail along the east side of Beebe Road, as well as beneath driveway, curb, and sidewalk replacement areas. Re-using the reclaimed materials greatly reduces the trucking needed to and from the project site. This not only reduces the overall project cost, but has a positive impact on the environment as well through reduced energy use and emissions. An item that may also be of interest to the Commission is the method which the City began using in recent years to solicit bids from Contractors. In the past, the Contractors would pick up the bid plans and specifications at the City’s Engineering Department front desk. Depending upon the size of the project, the bid package would often contain 300 to 600 pages, resulting in a large amount of materials being utilized to solicit bids. The City has converted to an online bidding system that reduces this material usage to nearly zero, along with the elimination of the need for prospective Contractors to drive to our facility. Schedule The followingis an outline of the schedule for the proposed project: March 2, 2016 – Bid Opening March 14, 2016 – Assessment Hearingand Award of Contract May – August 2016 - Construction RECOMMENDATION This item is being brought to the Commission for informational purposes. No action is being requested at this time, however feedback is appreciated. Attachments:Project Location Maps Attachment 1 Attachment 2 Agenda Item 5.c. MEMORANDUM TO:Environmental and Natural Resources Commission FROM:Shann Finwall, AICP, Environmental Planner Sustainability Report (2015) DATE: SUBJECT:February 19, 2016 for the February 25 ENR Commission Meeting Introduction Annually the Environmental and Natural Resources (ENR) Commission reviews a sustainability report. The report is a requirement of the City’s GreenStep Cities participation. Discussion Attached find the draft 2015 Sustainability Report. The City Council will review the 2015 Annual Report in March or April 2016. Recommendation Review the draft 2015 Sustainability Report. Attachment: Draft 2015 Sustainability Report ________________________________________________________ MAPLEWOOD SUSTAINABILITY REPORT 2015 Introduction Sustainability is described as meeting the needs of the present without compromising the ability of future generations to meet their own needs.Local governments are in a unique position to implement and influence sustainability by the policies they set, by the approaches they use in City operations, and by the promotion of sustainability through City-wide education. For this reason, local governments should lead by example. Maplewood has made strides toward leadership in sustainability through various programs and educational opportunities that reduce emissions and pollution. Examples of this leadership include the promotion of waste reduction and recycling in our solid waste management programs, stormwater best management practices in developments and street projects, sustainable City operations, and offering environmental programming through the Maplewood Nature Center. Another important aspect of sustainability is setting and reporting on sustainability goals. The City has a number of methods for setting goals including Comprehensive Planning, Capital Improvement Plans, budgets, City Council Retreats, and Commission goal setting. In addition, the City is required to publicly report on progress made on our sustainability goals through our participation with GreenStep Cities. Discussion Environmental and Natural Resources Commission The Environmental and Natural Resources Commissionis charged with developingand promoting sustainable practices for Citypolicies and procedures. Following is a list of environmental initiatives and events the Commission undertook in 2015: Environmental Initiatives 1.Review of Maplewood Recycling Program 2.Review of Maplewood Trash Program 3.Amendments to the Stormwater Management Ordinances and Standards 4.NPDES Phase II and MS4 Permit, 2014 SWPPP Annual Report 5.Partners in Energy –Review of Maplewood’s Energy Action Plan 6.Tree City USA and Arbor Day 7.Community Solar –Presentation by Trevor Drakeof the Great Plains Institute and Review of the Community Solar Garden Collaborative 8.2016-2020 Capital Improvement Plan 9.Farm Program at Harvest Park 10.Urban Agriculture –Zoning Review 1 ________________________________________________________ 11.Galilee Lutheran Church Community Garden Concept Plan –1958 Rice Street 12.Promoting Civility in Public Meetings and Parliamentary 13.Fish Creek Master Plan Update 14.Pollinator Resolution Environmental Events 1.Maplewood SpringClean Up 2.Waterfest 3.Urban Agriculture Tour 4.National Night Out 5.Strategic Materials and RRT Facility Tour Minnesota Green Step Cities Program Details Minnesota GreenStep Citiesis a challenge,assistance, and recognition programto help cities achieve their sustainability and quality-of-life goals. Thefree continuous improvement program is based on 28 best practices that are tailored to Minnesota cities, focus on cost savings and energy use reduction, and encourage civic innovation.Maplewood has been participating in the program since December 2010. As one of 92participating cities, Maplewood is helping to lead the way in sustainably across the State of Minnesota. Step 3 Award In 2015Maplewood was recognized for the third year as a Step 3 city, the highest achievement award at this time(refer to Press Release attached –Attachment 1).The Step 3 award is received when a city implements 16 sustainability best practices across the fivetopical areas, including high-value best practices. Step 4 Pilot Project In 2015 Maplewood was one of six cities in the State that participated in the new Step 4 pilot project involving metrics. Step 4 provides guidance and recognition for cities that maintain the Step 3 level of participation and want to progress to the next stage of achieving sustainability and quality-of-life goals. It also allows a City to mitigate and adapt to a changing climate. The metrics provide a scientific approach to gauge baseline conditions and take actions to see if those actions “move the needle” forward. The primary purpose and benefit of Step 4 is self- evaluation, not peer-city comparison. Beginning in 2016 the GreenStep Cities program will open up the Step 4 challenge and reporting to all Cities. Examples of metrics measured include City fleet vehicle efficiency, solid waste/energy/water use from government operations, residential density, complete streets, safe routes to school, urban tree canopy, etc. Thesesustainability indicators will be reported with numbers--the aggregate, quantitative results of taking multiple actions. 2 ________________________________________________________ Now that the Maplewood’s baseline conditions are measured we willre-measure the metrics yearly. This will allow us to gauge progress or regression towards meeting sustainability goals, and respond most effectively. The final recognition level for the GreenStep Cities program is Step 5 which will challenge cities to show improvement in the Step 4 metrics. Green Team The Green Teamis made up of a group of staff who work together on environmental and sustainability issues at a City operation level. The Green Team acts as the steering committee for the GreenStep Cities program. In 2015the Green Team focused on organics and energy with the implementation of the City Hall Campus Organics Collection Program, Energize Maplewood! Pilot Challenge, and participation in the Power Down plug load study. City Hall Campus Organics Collection Program In March 2015 the Green Team, along with Minnesota Waste Wise, performed a waste sort of trash collected in City buildings. Results of the waste sort found that over 70% of the City’s waste could be composted, recycled, or reused. In June 2015 the Green Team rolled out new organics collection bins to all buildings on City Hall campus. In addition, the location and size of existing recycling and trash bins were accessed and modified to create unified recycling/organics/trash stations. Organics are collected by Republic Services and disposed of at the Mulch Store in Rosemount for processing into compost. Prior to and after the new and improved bin roll out, staff promoted the new organics collection program to staff and visitors through employee newsletters, internal emails, signage, and Green Team outreach.A second waste sort will be conducted on March 2, 2016, to measure the City Hall Organics Collection program’s success. Energize Maplewood! Pilot Challenge In August the Green Team introduced the Energize Maplewood!Pilot Challenge. The City of Maplewood adopted the Energize Maplewood!Energy Action Planin April 2015 as part of the Partners in Energy program with Xcel Energy. One of the energy goals outlined in the plan is a residential energy challenge.The pilot was put in place to learn how best to implement the energy challenge. The Green Team used the roll out of the organics collection program as a pilot challenge, with employees forming teams and earningpoints for items such as recycling organics, turning off lights, hanging clothes out to dry, etc. The pilot challenge was a fun way to educate employees on the new organics collection program. Power Down Plug Load Study The Green Team and employees ofthe 1902 Building participated in the Power Down plug load study. The study evaluatedmethods of reducing unnecessary plug load energy use (energy 3 ________________________________________________________ used by products that are powered by an AC plug).Plug loads account for 15 to 20 percent of office electricity use.Reducing plug loads is also one of the required GreenStep Cities best practices. The study was funded by the State of Minnesota to identify and prioritize plug load reduction strategies based on their potential to help achieve Minnesota’s energy saving goals.The Center for Energy and Environment (CEE) and LHB Engineering/Planning conducted the study which included plug load energy monitors, plug load management, and plug load education and incentives. The results of the study will be available mid-year 2016. The Green Team also hosted several events including: City Hall Campus Clean Up Day (Earth Day) –The Green Team invitedCity and County employees to assist in the annual spring clean up of City Hall Campus,picking up trash that accumulates over the winter. Reuse Center (America Recycles Day)–This yearly event recognizes America Recycles Day (November 15). Employees bring unwanted office supplies to the Reuse Center (City Hall lunchroom) for display and reuse by other employees. All remaining office supplies after the event are donated to a nonprofitorganization. Junior Green Team –Each year the Green Team joins forces with the Maplewood Community Center Day Camp counselors to deputize the Day Campers as the Junior Green Team. Green Team members assist in several environmental education programs with the Day Camp that are designed to educate the next generation of environmentally responsible citizens. Natural Resources Maplewood made progress on several natural resource projects in 2015.At Fish Creek, partners and contractors restored over 22 acres of grassland to native prairie vegetation, and volunteers planted trees and prairie plugs. In addition, a two-day community archeology project was conducted at the Fish Creek site, uncovering several pottery shards and chips from stone tools. Prairie restoration, tree planting, and landscaping continued at Gladstone Savanna, including the planting of 1000’s of plugs in the storm basin. Contractors, staff, and volunteers removed buckthorn at four sites: City Hall, Prairie Farm Preserve, Priory Preserve, and Maplewood Nature Center. Thirty-seven households and two townhome associations participated in the curbside pickup program. In addition, residents removed buckthorn at Nebraska Park with some support from city staff. City crews picked up 120 cubic yards of buckthorn from the curbside collection and 63 cubic yards of buckthorn from the Nebraska Park removal. Deer continue to be over abundant in some neighborhoods. The City continued its partnership with Metro Bow Hunters Resource Basefor deer removal at one Neighborhood Preserve and contracted the United States Department of Agriculture-Wildlife Services to remove deer (sharpshooting) in early 2015. 4 ________________________________________________________ The City continues to meet requirements to maintain its status as a Tree City USA.Over 400 trees were planted on Maplewood projects in 2015. Arbor Day festivities featured an Arbor Day History Mystery –The Case of the Missing Groves. This was an opportunity to research the historic groves in Keller Regional Park, including receiving assistance from the University of Minnesota for taking tree cores to determine tree age. Our citizen monitoring programs continued including the Invasive Plant Patrol, Frog Monitoring, and Neighborhood Preserve Monitoring In December, two city commissions approved a pollinator resolution. The resolution was adopted by the City Council in January 2016. Green Building Code Maplewood adopted the Green Building Code in 2013. The Maplewood Fire Department South Station was the first building constructed under the new code. In 2015 the first private development in the Gladstone Redevelopment Area was approved using the Green Building Code standards. Education Nature Center The Nature Center’s mission is to enhance awareness and understanding of land, water, and wildlife resources; to empower the community to become stewards of the environment. The naturalists at the Maplewood Nature Center offer environmental education programming throughout the year.Programs are designed for adults and families, as well as school groups, preschools, scouts, and birthday parties. The Parks and Recreation Department, with leadership from Maplewood Nature Center, held its first annual Outdoor Family Expo in April 2015. Over 475 people attended. Education and activity stations exposed families to outdoor knowledge, activities, and skills, from how to remove a tick, to paddleboarding, to birding. In July, our naturalists began work on the Fish Creek Pollinator Project. Partner Great River Greening secured a grant to work with Maplewood Nature Center and Xerces Society on habitat enhancement, pollinator education, and pollinator monitoring at Fish Creek. The partners hosted an education workshop on bee monitoring and tested their monitoring protocol at Fish Creek. Nature Center Naturalists took five classes of school children to the site in September to learn about pollinators and help plant prairie plugs. During the three-year grant period, 800 school children will visit the site. Service learning, such as planting many of the City’s large rain gardens, is an important component of the Nature Center’s programs. In 2015 naturalists worked with several classes from Weaver Elementary to replant the large rain garden on Manton, north of Frost Avenue. 5 ________________________________________________________ The Nature Center is also a resource.Visitors can access the nature library to identify a bird, or browse through the interactive exhibits and informational handouts to learn more about local ecology, buckthorn removal, and native landscaping. The Nature Center participates in sustainability projects for the City including submitting articles for the Seasons environmental newsletter, working with the Rain Garden Program, conducting tree disease education, participating in the Green Team, and administering and coordinating the buckthorn program, tree rebate program, and community gardens. Environmental Insert -Seasons The City publishes a quarterly environmental newsletter called Seasons. Each quarter the Seasons focuseson important environmental topicsdesigned to educate, inspire, and promote sustainability City-wide. The 2015Seasons focused on the following: Spring –Getting Outdoors; Summer –Partners in Energy; Fall –Gladstone Revitalization; Winter –Water. Environmental Webpages In 2014 staff restructured and added new content to the Environment and Natural Resources webpages. Other Noteworthy Environmental Endeavors Partners in Energy The City of Maplewood is participating in the Partners in Energy program. This is community support program sponsored by Xcel Energy. As part of the program Maplewood adopted the Energize Maplewood!Energy Action Plan in April 2015. The plan outlines energy goals that can be implemented over two-years. In 2015 the city began implementing two of the energy goals: 1) Building Tune Up Program –with support from a Minnesota Pollution Control Agency Grant the City will work with seven local businesses to conduct energy audits and implement energy efficiency improvements. The City will monitoryenergy use for success of the program and spotlight the businesses through City education and outreach. 2) Energize Maplewood!Team Energy Challenge.Teams for residential properties will compete to be the Biggest Energy Losers in the five-month challenge. Teams will earn points for reducing energy use and participating in Xcel Energy rebate programs and City sponsored energy events. Stormwater SWPP: The City is required to prepare an annual storm water pollution prevent planthat details the progress made in the previous year toward satisfying the City’s stormwater permit requirements. This plan was presented to the Environmental and Natural Resources Commission in May 2015. Rain Garden Retrofit Program:The City received a Clean Water Fund grant to help support a Rain Garden Retrofit program. We targeted rain gardens from the earliest city projects and 50 households participated. The grant provided three weeks of labor from Minnesota Conservation Corps and the city matched this with over $7,500 of plants and materials. Refurbishing of the 6 ________________________________________________________ gardens included one or more of the following: weed removal, installation of edging, installation of stepping stone inlets, replanting andmulching. Recycling Association of Minnesota Each year the City of Maplewood partners with the Recycling Association of Minnesota to offer the following programs to the City’s residents: Compost Bin and Rainbarrel Sale –Reduced price,pre-purchase sale for rainbarrels and compost bins. Recycle Your Holidays –Recycling of unused or unwanted holiday Christmas lights. One hundred percent of the light and chord is recycled. Living Streets A majority of the Gladstone Phase 2 Street projectwas complete in 2015. This project is the third street project designed under the Living Streets Policy. The Living Streets Policy is a guide for upgrading streets to better accommodate biking, walking, and transit users while incorporating green infrastructure such as trees and rain gardens on street edges. Safe Routes to School The City’s first Safe Routes to School trail and safety improvements were complete in 2015 along County Road B, between White Bear Avenue and Birmingham Street. The trail and safety improvements will allow safe access to two schools (John Glenn Junior High and Weaver Elementary School). Sustainable Operations The City continues to review its City operations to look for ways to eliminate waste, lower long- term maintenance and operating costs, and reduce impacts to the environment. These sustainable City operations also translate into good economic sense. The City’s fleet is an example of where improvements were made in sustainable operations. In 2015 the City purchased 4 efficient vehicles and equipment including a 2015 Mack Tandem Axle plow truck which is equipped with a new improved pre-wetting system thatreduces the amount of salt use and a 2015 John Deere maintenancemachine used for winter snow removal and mowing in summer and has EPA Tier 4 compliant emissions. Recycling and Trash Work Plan The City’s contracted recyclingand trashhauling companies follow a work plan yearly that will assist the City in the reduction of waste and increase in recycling. Following are projects completed in 2015 under the plans: Spring Clean Up Fall Clean Up Campaign Recycling and Trash Facility Tour 7 ________________________________________________________ Small Business and Church Recycling Program–In 2015 the City added four more businesses to the City’s recycling program, for a total of 20. Chicken Permits As part of the City’s goal to promote urban agriculture, the City’s chicken ordinanceallows the keeping of up to ten chickenson residentially guided property. The City currently has 20 chicken permitswith 170 chickensin Maplewood. Summary Maplewood is in a unique position toimplement and influence sustainability by the policies we set, by the approaches we use in Cityoperations, and by the promotion of sustainability through City-wide education. The Cityshouldcontinue to strive to be a leader in the area of sustainability. Budget Impact Reducing energy use and pollution through sustainable practices helps the City save money in addition to meeting our environmental goals. Recommendation Approve the 2015Annual Sustainability Report. This report is required as part of the City’s participation in GreenStep Cities. Attachments 1.2015 GreenStep Cities Press Release 8 Attachment 1 Press Release 8 July 2015 Maplewood Recognized for Environmental Sustainability Efforts GreenStep City recognized for work to cut energy and other costs FOR IMMEDIATE RELEASE Media Contact: Shann Finwall Maplewood GreenStep Coordinator shann.finwall@ci.maplewood.mn.us Wednesday, July 8, 2015, Maplewood, MN  The City of Maplewood had the honor of being recognized as a Minnesota GreenStep City and received a certificate honoring exceptional efforts at the recent League of Minnesota Cities Conference on June 26 as a Step 4 Pilot City in the th Minnesota GreenStep Cities program. This recognition shows GreenStep Cities participants at 2015 League of Minnesota Cities Awards community members and other Breakfast with meteorologist and keynote speaker Paul Douglas cities across Minnesota that the City of Maplewood is taking great steps in the direction of energy and resource co shared Shann Finwall, the Minnesota GreenStep Cities Coordinator for the City of Maplewood. Minnesota GreenStep Cities is a challenge, assistance, and recognition program. As one of 83 p cities, the City of Maplewood is helping to lead the way in sustainably across the state of Mi City of Maplewood has worked hard to implement best practices in order to fulfill their sustainability goals. Actions that are taken within the program focus on cost savings, encouragement of civic innovation. You can learn more about Maplewoods efforts at http://greenstep.pca.state.mn.us/cityInfo.cfm?ctu_code=2395846. This award is a great achievement for Maplewood, said Mayor Nora Slawik of Maplewood. And by being part of the program, Maplewood and our 82 peer cities are helping to secure Minnesotas natural beauty for the future while also helping our cities thrive econo Download high-resolution images to use in your story: You can find a large group photo of all of the Minnesota GreenStep Cities in attendance at the LMC Conference at https://www.flickr.com/photos/mncerts/19147825818/in/album-72157654910345189/. Click the down arrow button below and to the right of the image to downloa find the photo of your city at https://www.flickr.com/photos/mncerts/19149282939/in/album- 72157654910345189/ Mayor contact info: Nora Slawik Mayor of Maplewood 651-738-7099 or nora.slawik@ci.maplewood.mn.us About GreenStep Cities: Minnesota GreenStep Cities is a voluntary challenge, assistance, and recognition program to help cities achieve their sustainability and quality-of-life goals. This free continuous improvement program is based upon 28 best practices that are tailored to Minnesota cities, focus on cost savings and energy use reduction, and encourage civic innovationwww.MnGreenStep.org. ### www.MnGreenStep.org on.fb.me/mngreenstep twitter.com/greenstepcities Agenda Item 5.d. MEMORANDUM TO: Environmental and Natural Resources Commission FROM: Shann Finwall, AICP,Environmental Planner ebruary19, 2016 fortheFebruary25 ENRCommission Meeting Introduction Annually the Environmental and Natural Resources (ENR) Commission submits a report to the City Council. The report outlines actions and activities taken by the Commission during the preceding year, recommendations needed to existing ordinances or policies based on past reviews, and goals envisioned for the upcoming year. The report serves as a means of updating the City Council on the Commission’s accomplishments and obtaining feedback on proposed goals. Discussion Attached find the draft 2015 Annual Report. The City Council will review the 2015 Annual Report March 14, 2016. Recommendation Review the draft Environmental and Natural Resources Commission 2015 Annual Report. Attachment: Draft Environmental and Natural Resources Commission 2015 Annual Report D R A F TAttachment 1 City of Maplewood 2015 Environmental and Natural Resources Commission Annual Report Preface The Environmental and Natural Resources (ENR) Commissionis charged with protecting, preserving, and enhancing the environment of the City of Maplewood. Commissioners The ENR Commissionconsists of seven Commissioners appointed by the City Council. Commission terms are for three years, with extensions for additional terms approved by the City Council.Following are the Commissioners that served on the ENR Commission in 2015: CommissionerMembership BeganTerm Expires Dale Trippler02/25/0809/30/18 (resigned 1/27/16) Ginny Yingling11/30/0609/30/16 Ann Palzer07/25/1109/30/16 Mollie Miller09/22/1409/30/17 Tim Sinn09/22/1409/30/17 Ryan Ries08/10/1509/30/18 Commissioners Randee Edmundson and Deborah Fideldy resigned in 2015. Commissioner Edmundson had been a member of the ENR Commission for five years and two months, serving from February 8, 2010 to April 20, 2015. Commissioner Fideldy had been a member of the ENR Commission for one year and eleven months, serving from November 14, 2013 to September 21, 2015. Ryan Ries wasappointed on August 10, 2015. He replaced CommissionerFideldy. In 2016 the ENR Commission will say goodbye to Commissioner Dale Trippler whose last meeting on the Commission was January 27, 2016. Commissioner Trippler served on the Commission since February 25, 2008. Two new Commissioners have been appointed on January 25, 2016 – Mary Henderson and Keith Buttleman. Chair and Vice Chair Each year the ENR Commissionappoints a Chairand Vice Chairto run the Commission meetings. OnJanuary 27, 2016, the Commissionappointed Commissioner Miller to be the Chair and Commissioner Sinn tobe the Vice Chair. Previously (2015) the Chair was Commissioner Trippler and the Vice Chair was Commissioner Miller. Meetings The ENR Commissionmeetings are held the third Monday of every month at 7:00p.m. In 2015, the ENR Commission held 10 of their 12 regularlyscheduled monthly meetings; two were rescheduled due to national holidays that fall ona Monday in January and February, one was cancelled due to a lack of a quorum, and one was cancelled due to summer holiday schedules. 2015Attendance CommissionerAttendance Mollie Miller10 of 10 Tom Sinn10 of 10 Dale Trippler10 of 10 Ann Palzer9 of 10 Ginny Yingling8of 10 Randee Edmundson5of 10(Resigned in April) Deborah Fideldy4of 10(Resigned in September) Ryan Ries4 of 10 (Appointed in August) Reviews and Accomplishments The ENR Commissionis animportant element to the City’s environmental planningefforts. One of the ENR Commission’s missions is developingand promotingsustainable practices for City policies and procedures.In 2015the ENR Commissionworked on the following environmental issues: 1.Reviewof Maplewood Recycling Program 2.Review of Maplewood Trash Program 3.Spring Clean Up 4.Amendments to the Stormwater Management Ordinances and Standards 5.NPDES Phase II and MS4 Permit, 2014 SWPPP Annual Report 6.Partners in Energy –Review of Maplewood’s Energy Action Plan 7.Tree City USA and Arbor Day 8.Waterfest 9.Community Solar –Presentation by Trevor Drakeof the Great Plains Institute 10.2016-2020 Capital Improvement Plan 11.Farm Program at Harvest Park 12.National Night Out 13.Urban Agriculture –Zoning Review 14.Galilee Lutheran Church Community Garden Concept Plan –1958 Rice Street 15.Strategic Materials and RRT Facility Tour 16.Promoting Civility in Public Meetings and Parliamentary 17.Fish Creek Master Plan Update 18.Pollinator Resolution 2015GoalStatus 1.Urban Agriculture –In 2015 the urban agriculture subcommittee took a tour called the Urban Agriculture Nooks and Crannies tour. The subcommittee visited several community garden sites in Maplewood and discussed the challenges and successes, especially as they relate to the City’s zoning code. In October and November the ENR Commission reviewed language in the City’s zoning code where urban agriculture is allowed or could be interpreted for such uses. From this information, the subcommittee met to discuss moving forward with the Urban Agriculture study. The subcommittee report to the ENR Commission is pending. 2 2.Environmental Education –In 2015 the environmental education subcommittee met once to plan the educational focus for the Waterfest booth. The subcommittee participated in Waterfest, National Night Out, and the Strategic Materials and the RRT Facility tour. 3.Stormwater Management –In 2015 the ENR Commission reviewed and recommended approval of new stormwater ordinance updates. The updates were required as part of the City’s Municipal Separate Storm System (MS4) permit. 2016Goals During the January 2016 Commission meeting, the ENR Commissioners chose the following goals for 2016: 1.Urban Agriculture –Continue to review the City’s ordinances and recommend amendments or a new ordinance that will remove barriers and promote urban agriculture, while ensuring no negative impacts to surrounding properties. Specifically in 2016 the ENR Commission will help draft pollinator policies as outlined in the Pollinator Resolution adopted by the City in January 2016. 2.Environmental Education –Continue the Commission’s goal of environmental education with an education and outreach plan to identify key environmental messages to be shared during eventsand public service announcements throughout the year. Examples of environmental education include energy awareness, increased recycling, and urban agriculture. 3.Energize Maplewood!Energy Action Plan: The City of Maplewood adopted the Energy Action Plan in April 2015 as part of the partnership with Xcel Energy and the Partners in Energy program. The plan outlines energy actions that will be implemented over a two- year period. In 2016 the ENR Commission will continue to play a supporting role in implementation of the energy actions. Specifically in 2016 is the energy awareness and outreach to auto dealerships, restaurants, and churches. Conclusion The ENR Commissionwill continue to carry out theirmission as follows: 1.Establish environmental priorities for the City. 2.Make recommendations on policies, procedures and ordinances that control, protect, preserve, and enhance the City’s environmental assets. 3.Participate in the mission and goal of the Maplewood Nature Center and Neighborhood Preserves. 4.Promote greater use and appreciation of the City’s environmental assets. 5.Sponsor environmental projects to enhance, repair, replace, or restore neglected or deteriorating environmental assets of the City. 6.Develop educational programs that foster the mission of the Commission. 7.Develop and promote sustainable practices for City policies and procedures. 3 Agenda Item 5.e. MEMORANDUM TO: Environmental and Natural Resources Commission FROM: Shann Finwall, AICP, Environmental Planner DATE: February 19, 2016, for the February 25 ENR Commission Meeting SUBJECT: Approval of a Resolution of Appreciation for Environmental and Natural Resources Commissioner Dale Trippler Introduction Commissioner Dale Trippler has beena member of the Environmental and Natural Resources (ENR) Commission for seven years and eleven months, serving fromFebruary 25, 2008, to January 27, 2016. Background Commissioner Trippler resigned from the ENR Commission on January 27, 2016. Recommendation Approve the attached Resolution of Appreciation for Dale Trippler for his years of service on the Environmental and Natural Resources Commission. Attachment 1.Resolution of Appreciationfor Dale Trippler Attachment 1 RESOLUTION OF APPRECIATION WHEREAS, Dale Trippler has been a member of the Maplewood Environmental and Natural Resources Commission for seven years and eleven months, serving fromFebruary 25, 2008 to January 27, 2016. Mr. Trippler has served faithfully in those capacities; and WHEREAS, the Environmental and Natural Resources Commission has appreciated his experience, insights and good judgment; and WHEREAS, Mr. Trippler has freely given ofhis time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Mr. Trippler has shown dedication to her duties and has consistently contributed her leadership and efforts for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens thatDale Trippler is hereby extended our gratitude and appreciation forhis dedicated service. Passed by the Maplewood City Council onMarch 14, 2016. ______________________________ Nora Slawik, Mayor Passed by the Maplewood Environmental and Natural ResourcesCommission on February 25, 2016. ______________________________ Mollie Miller, Chairperson Attest: ________________________________ Karen Haag, City Clerk