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HomeMy WebLinkAbout2015-11-17 PC Minutes MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, NOVEMBER 17, 2015 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Chairperson Present Absent Frederick Dahm, Commissioner Absent Tushar Desai, Commissioner John Donofrio, Commissioner Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Vice Chairperson Present Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Commissioner Trippler moved to approve the agenda as submitted. Seconded by Commissioner Donofrio. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler said on page 1, approval of the minutes was missing who had approved the minutes. Commissioner’s Dahm, Desai, Ige, Kempe & Trippler should be added. Also there were no speakers during the public hearing and Commissioner Trippler would like it reflected that nobody came forward. Commissioner Ige moved to approve the August 18, 2015, PC minutes as amended. Seconded by Commissioner Kempe. Ayes – Commissioner’s Donofrio, Ige, Kempe & Trippler Abstention – Chairperson Arbuckle The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Consideration of a Conditional Use Permit Amendment, Maplewood Auto Mall, 2529 White Bear Avenue i. Economic Development Coordinator, Michael Martin gave the report and answered questions of the commission for the conditional use permit amendment for Maplewood Auto Mall, 2529 White Bear Avenue. November 17, 2015 1 Planning Commission Meeting Minutes ii. The applicant, Shawn Cooper, Maplewood Auto Mall, 2529 White Bear Avenue answered a question of the commission. Chairperson Arbuckle opened the public hearing. 1. Carol Guzzo, 1876 County Road C East, Maplewood addressed the commission. Ms. Guzzo wanted to make sure the maintenance doors are kept shut, she asked what the hours of operation would be and she was concerned that the parking stalls would not encroach on the creek. Chairperson Arbuckle closed the public hearing. Commissioner Trippler moved to approve the resolution approving a conditional use permit amendment for auto repair, auto detailing, auto rental, used auto sales, auto washing and expansion of a nonconforming parking lot at 2529 White Bear Avenue. Approval is based on the (additions are underlined findings required by the code and subject to the following conditions and deletions are crossed out): 1. All building expansion improvements for the Maplewood Auto Mall (Cooper Motors) used auto date-stamped October 26, 2015 sales business shall follow the plans and approved by the city. The applicant shall meet the requirements of the city engineer report, dated November 9, 2015 and the environmental planner report, dated November 10, 2015. The applicant shall revise its landscape plan to show the location of 12 shrubs, per staff approval. The director of community development the environmental and economic development department may approve minor changes. 2. The property owner shall comply with the sign requirements of the city code and the auto center’s sign criteria. 3. Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4. All vehicles on-site shall be operational. 5. Ensure that there is no illegal parking on the site including no parking on the grass and no stacking of vehicles (i.e., two vehicles to one stall). 6. Ensure that the entire site is cleared of trash including all illegally dumped material located within the drainage ditch behind the auto mall. 7. Ensure that trash dumpsters are placed inside enclosures at all times. 8. Ensure that the site is in compliance with the city’s temporary sign ordinance including obtaining a sign permit for all temporary signs over 12 square feet and only allowing one temporary sign per business located within the center. 9. Ensure that all landscaped areas are maintained including removing all weeds from the landscaped area around the base of the center’s pylon sign. 10. There shall be no parting-out vehicles outside the building and left in the parking lot. 11. Auto salvage businesses are prohibited from operating at this site. 12. The parking lot shall be kept clear of junk and dirt. November 17, 2015 2 Planning Commission Meeting Minutes 13. All service work that is needed on vehicles shall be completed inside a proper service garage. All garage doors shall be closed anytime vehicle repair work is in progress. 14. There shall be an after-hours contact person on record with the city’s emergency dispatcher. 15. If the building occupancy changes, the property owner shall comply with all applicable code requirements relative to the new building use. A building permit may then be required. 16. Verify that the parking on-site dies not obstruct fire department access for their trucks. 17. All tenants at the Maplewood Auto Center must adhere to the parking plan, dated July 8, 2013 February 2, 2015, as submitted by the property owner to city staff. A parking plan needs to be filed with city staff at all times indicated the property is meeting the minimum parking requirements and how the spaces are allocated to each tenant. A new parking plan shall be filed any time a suite changes used or the building is physically altered in any way. A new plan shall be filed with the city reflecting the expansion of the existing parking lot. 18. Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory only. A “no customer parking” sign shall be posted. 19. The city council shall review this permit in one year. 20. The property owner shall provide city staff a plan for trash removal or design plan for a new enclosed structure for the 2529 building, subject to the city’s design review process. 21. The property owner or manager is responsible for compliance of all conditions listed in this permit. If any tenant is found out of compliance the city will notify the property owner or manager in order to rectify the situation. 22. The expanded nonconforming parking lot shall maintain its existing setback. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item is scheduled to be heard by the city council on December 14, 2015. 6. NEW BUSINESS a. Galilee Lutheran Church Community Garden Concept Plan, 1958 Rice Street i. Economic Development Coordinator, Michael Martin gave the report on the Galilee Lutheran Church Community Garden Concept Plan at 1958 Rice Street and answered questions of the commission. ii. Ron Peterson, Representative of Galilee Lutheran Church, 1958 Rice Street, addressed the commission. iii. Sherry Sanders, Lake McCarron’s Neighborhood Association, 363 South McCarron’s Boulevard, addressed the commission. iv. Katheryn Schneider, St Paul citizen and gardener addressed the commission. No action is needed. b. Promoting Civility in Public Meetings and Parliamentary Procedures i. Economic Development Coordinator, Mike Martin gave the report on promoting civility in public meetings and parliamentary procedures. November 17, 2015 3 Planning Commission Meeting Minutes The report is provided for informational purposes and will be revisited upon completion of the 2016 Board and Commission Handbook. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS Chairperson Arbuckle had a question for staff regarding the conditional use permit for the old goodwill site where U-Haul has been remodeling the building and the parking lot striping on the site. a. September 14, 2015 City Council meeting – Commission Kempe was the representative. The Conifer Ridge Apartments did not pass but it was heard again at the next city council meeting in October when it passed 4-1. The Vacation of Public Easement at 2105 English Street North was passed. ● Conifer Ridge Apartments, County Road D East ● Vacation of Public Easement, Jack Schwartz, 2105 English Street North b. December 14, 2015, City Council meeting – Commissioner Dahm was scheduled to represent but was absent from tonight’s meeting. Commissioner Kempe will represent the PC in his place. ● Maplewood Auto Mall, 2529 White Bear Avenue Commissioner Kempe asked staff what the procedure is for getting the parking ordinances revisited again. He had concerns about high density for residential parking, commercial parking is more than adequate and on occasion appears the city requires more spaces than are needed, the restriction of no overnight parking between 2 am and 6 am is difficult for townhome developments, Commissioner Kempe felt the no overnight parking restriction could be relaxed in certain areas of the city. Commissioner Trippler asked staff if the planning commission could discuss the concerns about the parking ordinances at one of their upcoming meetings and if staff could pass that along to the city council. Staff said if the commission directed staff in the form of a motion to the city council. Commissioner Trippler made a motion to direct staff to ask the city council if they would allow the planning commission to make recommendations for revisions to the parking ordinances. Seconded by Commissioner Kempe. Ayes – All Commissioner Ige had left the meeting and was not present to vote. 10. STAFF PRESENTATIONS None. November 17, 2015 4 Planning Commission Meeting Minutes 11. ADJOURNMENT Chairperson Arbuckle adjourned the meeting at 8:19 p.m. November 17, 2015 5 Planning Commission Meeting Minutes