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HomeMy WebLinkAbout2015-11-24 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, November 24, 2015 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. October 27, 2015 5. Design Review: a. Consider Approval of Design Review, Maplewood Auto Mall, 2529 White Bear Avenue 6. New Business: a. Promoting Civility in Public Meetings and Parliamentary Procedures 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 27, 2015 1. CALL TO ORDER Chairperson Kempe called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Leo Burger Present Chairperson, Bill Kempe Present Boardmember, Jason Lamers Present Vice Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Economic Development Coordinator 3. APPROVAL OF AGENDA Boardmember Lamers moved to approve the agenda as approved. Seconded by Boardmember Shankar. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Lamers moved to approve the August 25, 2015, CDRB minutes as submitted. Seconded by Boardmember Shankar. Ayes – Chairperson Kempe, Boardmember Burger, Lamers & Shankar Abstention – Boardmember Ledvina The motion passed. 5. NEW BUSINESS None. 6. DESIGN REVIEW a. Consider Approval of Design Review, Porsche of Saint Paul, 2450 Maplewood Drive i. Economic Development Coordinator, Michael Martin gave the presentation on the Approval of Design Review for Porsche of Saint Paul, 2450 Maplewood Drive and answered questions of the board. ii. AIA, Nguyen Hoang, Baker Associates, Inc. 150 South Fifth St, Ste. 1425, Minneapolis, addressed and answered questions of the board. October 27, 2015 Community Design Review Board Meeting Minutes 1 iii. Wayne Pisinski, Carousel Motor Group, 15802 Wayzata Boulevard, Minnetonka, addressed and answered questions of the board. iv. Engineer, Stephen Johnston, addressed the board about the storm water. Chairperson Kempe requested an amendment to the conditions that the applicant work with staff to come up with a plan to fill in the rainwater garden north of the carwash area. Boardmember Shankar requested an amendment to the conditions that the applicant submit a revised elevation to break up the massing of the building by adding windows to the car wash building. Boardmember Shankar moved to approve the plans date-stamped October 8, 2015, for the proposed building at 2450 Maplewood Drive. Approval is subject to the following conditions: (changes or additions to the staff recommendation are underlined and in bold): 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes. 2. All trash receptacles must either be kept inside the building or an outside trash enclosure must be built on site. 3. Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated October 20, 2015. 4. Signs are not part of this approval and will require separate sign permits and must follow the approved comprehensive sign plan for this site. 5. Submit the following for staff approval before the city issues a grading or building permit: a. Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. b. A revised landscape plan to include: 1. Exact locations of trees to be planted as part of Porsche project and location and species type for trees planted as part of Audi project. 2. The applicant shall work with staff to design a workable rain garden north of the car wash. c. Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. d. Payment of the required park availability charge of $183,103, as determined by city ordinance. e. A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 6. The applicant or the contractor shall complete the following before occupying the Porsche building or before using the storage lot: October 27, 2015 Community Design Review Board Meeting Minutes 2 a. Replace any property irons removed because of this construction. b. Install a reflectorized stop sign at the exit and a handicap-parking sign for each handicap accessible parking space. c. Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). Lawn irrigation in the right-of-way may be waived if MnDOT will not allow it. It is also waived in the wetland buffer area. d. Post signs identifying the customer and employee parking spaces. e. Install city-approved wetland buffer signs at the edge of the wetland buffer easement that notifies that no building, mowing, cutting, grading, filling or dumping is allowed within the buffer. f. Install all the required exterior improvements, including landscaping and signs. g. Install all bituminous and the engineered porous or permeable surface and the curb and gutter. h. Stripe all drive aisles. i. Install all required landscaping by June 1 if the dealership or if the sales/storage lot is finished in the fall or winter, or within six weeks of completion of the sales/storage lot if it is finished in the spring or summer. j. Install all exterior lighting. k. Screen all roof-mounted equipment visible from public streets. 7. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy of the building if occupancy is in the spring or summer. 8. All work shall follow the approved plans. The director of environmental and economic development may approve minor changes. 9. This approval does not include any of the other buildings on the site (only the Porsche dealership). The owner shall apply to the city for design approval for each of these buildings (including the architectural, landscaping and drainage plans). The community design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. October 27, 2015 Community Design Review Board Meeting Minutes 3 10. The applicant shall revise the north elevation to introduce windows to break up the massing and submit a revised elevation to staff for approval. Seconded by Boardmember Ledvina. Ayes – All The motion passed. This item does not need to go to the city council it only needed review by the CDRB. b. Consider Approval of Design Review, Xcel Energy’s Kohlman Lake Substation Security Improvements, 1480 County Road D East. i. Economic Development Coordinator, Michael Martin gave the report and answered questions of the board. ii. Chris Rogers, Xcel Energy addressed and answered questions of the board. iii. Troy Livguard, Xcel Energy addressed and answered questions of the board. Boardmember Ledvina moved to approve the site and design plans date-stamped October 14, 2014 for security improvements at Xcel Energy’s Kohlman Lake Substation, located at 1480 County Road D East. Recommendation is based on the findings required by code and subject to the applicant doing the following: 1. Repeating the review in two years if the city has not issued permits for this project. 2. All work shall follow the approved plans. The director of the environmental and economic development department may approve minor changes. 3. All required permits must be approved before any work may begin. Seconded by Boardmember Shankar. Ayes – All The motion passed. This item does not need to be heard by the city council. It was only required to be heard by the CDRB. 7. VISITOR PRESENTATIONS None. 8. BOARD PRESENTATIONS Boardmember Burger discussed handicap accessibility and how it can be very costly when building or remodeling buildings. 9. STAFF PRESENTATIONS None. 10. ADJOURNMENT The meeting was adjourned by Chairperson Kempe at 6:48 p.m. October 27, 2015 Community Design Review Board Meeting Minutes 4 MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP,Economic Development Coordinator DATE: November 18, 2015 SUBJECT: Considerationof Design Review, Maplewood Auto Mall, 2529 White Bear Avenue Introduction Cooper Motors,located in the Maplewood Auto Mall,at 2529 White Bear Avenue, is requesting approval of a conditional use permit amendmentand design review. They are expanding their 5,181 square foot building by 1,930 square feet and adding an additional 9 parking spacesto the property. Background March 22, 1988: The community design review board approved the plans for the Maplewood Auto Center. This facility was developed as an automotive center for auto parts, sales, and vehicle repairs. November 22, 1999: The city council approved a CUP for Credit Equity Sales to open a motor vehicle sales business for this location. In the year 2000, this permit was taken over by Midwest Auto. August 27, 2001: The city council approved a CUP for Alamo Car Rental to lease motor vehicles. April 22, 2003: The CDRB (community design review board) approved a comprehensive sign plan amendment and design review change. August 12, 2013: The city council approved a conditional use permit amendmentand design review to convert the former gas station building on site to a used auto sales business. The council also combined the three active conditional use permits into a single permit. October 14, 2014: The city approved a lot split creating 2525 White Bear Avenue and 2529 White Bear Avenue. The previously approved conditional use permit still applies to both properties and there is a shared parking agreement. Discussion Building Design The addition will utilize the same materials as the existing building to provide a cohesive look. The north elevation exterior will have EIFS paneling and 3 metal overhead doors. The entire exterior will be painted with a tan color to match the current buildingandthe adjacent buildings. Site Plan The building addition would be built to the northwest of the existing building. The proposed nine parking spaces would maintain the existing setback established by the existing parking lot to the west. To the north of the proposed parking spaces an underground pipe is in place carrying Kohlman Creek eastward underneath White Bear Avenue. Because of the small size of the proposed project the watershed does not have any requirements. The city’s wetland ordinance would be applicable, however Sec 12- 310(c)(2)(b)deems existing buildings and structures asnonconforming and may continue. The city’s zoning ordinance states in Sec 44-12(h) apropertyowner may expand a nonconforming structure or parking lot if the structure or parking lotmaintains the existing minimum setback. Parking City ordinancerequiresmotor vehicle repair shops to have two spaces for each service stall, one space for each employee, and one space for each business vehicle stored on site. The applicant is not adding staff or vehicles with this proposal so the required additional parking is six spaces. This property also shares parking with the adjacent auto center. Landscaping Most landscaping will be undisturbed by this project. The fourtrees that will need to be moved to accommodate the parking spaces will be relocated east of the parking lot expansion.The applicant’s plans indicate 12 new shrubs would be planted, but only eightare visually represented on the site plan. The applicant has stated the intention is to plant eight shrubs. The area around the ninenew parkingspaces will be re-sodded once construction is complete. Lighting The lighting on site will not change as a result of the addition. Department Comments Building Department Nick Carver, building official –The addition will require the plans be drawn by a Minnesota registered design professional. Building permit may require a soils engineer. Site approach and features must meet all current accessibility requirements of Minnesota State Building Code 1341. The newly constructed addition must the current energy code requirements. Fire Department Butch Gervais, fire marshal –Applicant will be required to extend the fire protection system into the new addition, and must have permits and plans approved prior to starting the project. EngineeringDepartment See Jon Jarosch’s staff report attached to this report. Environmental Review See Shann Finwall’s staff report attached to this report. Recommendation A.Adopt the resolution attached to this reportapproving a conditional use permit amendmentfor auto repair, auto detailing, auto rental, used auto sales, auto washing and expansion of a nonconforming parking lot at 2529White Bear Avenue. Approval is based on the findings required by the code and subject to the following conditions (additions are underlined and deletions are crossed): 1.All building expansionimprovements for the Maplewood Auto Mall (Cooper Motors) used auto sales businessshall follow the plans, date-stamped October 26, 2015approved by the city.The applicant shall meet the requirements of the city engineer report, dated November 9, 2015 and the environmental planner report, dated November 10, 2015.The director of community developmentthe environmental and economic development department may approve minor changes. 2.The property owner shall comply with the signage requirements of the city code and the auto center’s sign criteria. 3.Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4.All vehicles on-site shall be operational. 5.Ensure that there is no illegal parking on the site including no parking on the grass and no stacking of vehicles (i.e., two vehicles to one stall). 6.Ensure that the entire site is cleared of trash including all illegally dumped material located within the drainage ditch behind the auto mall. 7.Ensure that trash dumpsters are placed inside enclosures at all times. 8.Ensure that the site is in compliance withthe city’s temporary sign ordinance including obtaining a sign permit for all temporary signs over 12 square feet and only allowing one temporary sign per business located within the center. 9.Ensure that all landscaped areas are maintained including removing all weeds from the landscaped area around the base of the center’s pylon sign. 10.There shall be no parting-out of vehicles outside the building and left in the parking lot. 11.Auto salvage businesses are prohibited from operating at this site. 12.The parking lot shall be kept clear of junk and dirt. 13.All service work that is needed on vehicles shall be completed inside a proper service garage.All garagedoors shall be closed anytime vehicle repair work is in progress. 14.There shall be an after-hours contact person on record with the city’s emergency dispatcher. 15.If the building occupancy changes, the property owner shall comply with all applicable code requirements relative to the new building use. A building permit may then be required. 16.Verify that theparking on-site does not obstruct fire department access for their trucks. 17.All tenants at the Maplewood Auto Center must adhere to the parking plan, dated July 8, 2013November 17, 2015, as submitted by the property owner to city staff. A parking plan needs to be filed with city staff at all times indicating the property is meeting the minimum parking requirements and how the spaces are allocated to each tenant. A new parking plan shall be filed any time a suite changes use or the building is physically altered in any way. 18.Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory only. A no customer parking sign shall be posted 19.The city council shall review this permit in one year. 20.The property owner shall provide city staff a plan for trash removal or design plans for a new enclosed structure for the 2529 building, subject to the city’s design review process. 21.The property owner or manager is responsible for compliance of all conditions listed in this permit. If any tenant is found out of compliance the city will notify the property owner or manager in order to rectify the situation. 22.The expanded nonconforming parking lot shall maintain its existing setback. B.Approve the design plans date-stamped October 26, 2015 for the building addition and expansion of nonconforming parking lot for the site located at 2529White Bear Avenue. Approval is subject to the following conditions: 1.Approval of design plans is good for two years.If the applicant has not begun constructionwithin two years, this design review shall be repeated. Staff may approve minor changes. 2.The applicant’s proposed addition to the parking lot shall not be any closer to the north property line than the setback established by the existing parking lot. 3.The building materials and colors used for the building addition shall match the materials and colors for the existing building. 4.The additional parking spaces shall be striped per ordinance requirements. 5.Prior to issuance of a grading or building permit, the applicant must submit a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 125percent of the cost of the work. 6.Satisfy the requirements set forth in the staff report authored by staff engineer Jon Jarosch, dated November 9, 2015. 7.Satisfy the requirements set forth in the staff report authored by environmental plannerShann Finwall, dated November 10, 2015. Citizen Comments Staff surveyed the owners of the 23 properties within 500 feet of the proposed revision for their comments. Staff received twoletterswith comments. Comments As long as they do not encroach on the creek. Please, please have it mandatory that the garage doors are closed when working on vehicles. Don’t need the noise of airguns and hoist lifts. I already have the carwash noise going on next door. Thank you for the consideration (Carol Guzzo, 1876 County Road C East) Looks fine to me. (David Hesley, 2607 White Bear Avenue) Reference Information Site Description Site size: 1.14acres Existing land use: Automobile repairand used auto sales Surrounding Land Uses North: Condominium office unitand open space South: Automotive uses West: Automotive uses East: White Bear Avenue and Goodwill Planning Land Use Plan designation: C (commercial) Zoning: BC(business commercial) Application Date The application for this request was considered complete on October 26, 2015.State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is December 25, 2015. Attachments 1.Location Map 2.Land Use Map 3.Zoning Map 4.Applicant’s Letter, October 26, 2015 5.Proposed Site Plan 6.Proposed Building Elevation 7.Existing Parking Plans 8.Engineering Report,Jon Jarosch, November 9,2015 9.Environmental Report, Shann Finwall, November 10, 2015 10.Conditional Use Permit Resolution 11.Plans date-stamped October 26, 2015(separate attachment) Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Maplewood, City of Maplewood Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the 2529 White Bear Avenue - Maplewood Auto Mall GIS User Community, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus CUP Amendment and Design Review - Overview Map DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Attachment 2 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar 2529 White Bear Ave - Maplewood Auto Mall Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Legend Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © Conditional Use Permit Revision - Land Use Map Commercial Government OpenStreetMap contributors, and the GIS user community Low Density Residential Open Space Attachment 3 2529 White Bear Ave - Maplewood Auto Mall Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Legend Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Conditional Use Permit Revision - Zoning Map Single Dwelling (r1) Open Space/Park Maplewood Business Commercial (bc) Farm (f) Planned Unit Development (pud) Attachment 4 Attachment 4 Attachment 5 SR ISSUE:I HEREBY CERTIFY THAT THIS PLAN, 4200 WEST OLD SHAKOPEE ROAD MAPLEWOOD AUTO MALL ADDITION SPECIFICATION OR REPORT WAS PREPARED BY SUITE 220 10.26.2015ISSUE FOR CITY SUBMITTAL ME OR UNDER MY DIRECT SUPERVISION AND BLOOMINGTON, MINNESOTA 55437 THAT I AM A DULY LICENSED ARCHITECT UNDER PH: 952.996.9662 THE LAWS OF THE STATE OF MINNESOTA. FX: 952.996.9663 2529 WHITE BEAR AVE, MAPLEWOOD, MN 55109 WWW.SRARCHITECTSINC.COM NAME: AIA NICHOLAS S. SPERIDES 10.26.201518681 DATE:REG NO: COPYRIGHT 2015 C SPERIDES REINERS ARCHITECTS, INC Attachment 6 SR ISSUE:I HEREBY CERTIFY THAT THIS PLAN, MAPLEWOOD AUTO MALL ADDITION 4200 WEST OLD SHAKOPEE ROAD SPECIFICATION OR REPORT WAS PREPARED BY SUITE 220 10.26.2015ISSUE FOR CITY SUBMITTAL ME OR UNDER MY DIRECT SUPERVISION AND BLOOMINGTON, MINNESOTA 55437 THAT I AM A DULY LICENSED ARCHITECT UNDER PH: 952.996.9662 THE LAWS OF THE STATE OF MINNESOTA. FX: 952.996.9663 2529 WHITE BEAR AVE, MAPLEWOOD, MN 55109 WWW.SRARCHITECTSINC.COM NAME: AIA NICHOLAS S. SPERIDES 10.26.201518681 DATE:REG NO: COPYRIGHT 2015 C SPERIDES REINERS ARCHITECTS, INC Attachment 7 Attachment 7 Attachment 8 Engineering Plan Review PROJECT: Cooper Motors Building Addition 2529 White Bear Avenue PROJECT NO:15-26 COMMENTS BY: Jon Jarosch – Civil Engineer II DATE: 11-9-2015 PLAN SET: Site Plan Dated 10-26-2015 The applicant is proposingtoconstruct an addition to the existing building at 2529 White Bear Avenue. In order to accommodate customer parking for this additional space, the applicant is also proposing to create 9 new parking spaces along the northern property line.As the disturbance on this project appears to be under ½ - acre, and there is less than 5,000 square- feet of new impervious surface proposed, the project will not be subject to the City’s water quality improvement standards. The following are engineeringreview comments on the proposal and act as conditions prior to the release of permits: 1)A grading and erosion control permit is necessary prior to the start of construction activities. The applicant shall meet all requirements established as part of the permit. This permit will require an erosion control and grading plan. 2)A parking lot permit shall be obtained for the parking lot modifications.Theapplicant shall meet all requirements established as part of the permit. 3)Paved areas shall be kept free of construction related sediment and debris and shall be swept regularly. 4)Storm sewer catch basins that could receive runoff from the construction area shall be protected throughout construction. 5)Mitigation for the proposed parking lot addition could be achieved via theuse of pervious pavement, the installation of rain gardens, or the replacement of existing pavement with green-space; to name a few options. 6)The owner shall be responsible for all SAC, PAC, and WAC fees associated with the proposed improvements. 7)The applicant shall detail proposed elevations surrounding the building and new parking areas. All new site improvements shall be ADA compliant. Attachment 8 8) The Owner shall satisfy the requirements of all other permitting and reviewing agencies. - END COMMENTS - Attachment 9 Environmental Review Project: Cooper Motors Dateof Plans: October 26, 2015 Date of Review: November 10, 2015 Location: 2529 White Bear Avenue Reviewer: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@ci.maplewood.mn.us Background The applicant is proposing to construct a1,930 square foot addition to the existing building at 2529 White Bear Avenueand add nine parking stalls to the north side of the parking lot. There is a Manage B wetland located to the northof the property, within the Ramsey County open space site. WetlandOrdinance: A.The wetland ordinance requires a 75 foot buffer from a Manage B wetland. The existing parking lot is constructedto within 15 feet of the wetland and is considered a pre-existing nonconforming parking lot. The applicant is proposing to expand the parking lot with the existing setbacks. City code allows an applicant to expand a nonconforming parking lot if the parking lot meets the following conditions: 1.The zoning regulations permit the use. 2.The expansion would meet the minimum setbacks required by this chapter or the setbacks of the existing structure, whichever is less. To deviate from these requirements, the City may approve a conditional use permit, subject to the standards in this Code. 3.The minimum setback from the ordinary high-water level in a shoreland district would be at least the average setback of adjacent residential structures or 50 feet, whichever is greater. 4.All portions of the structure would be on the applicant's property. 5.Runoff from the overhang of the addition would not adversely affect an adjacent property. Wetland Recommendations: Expansion of the parking lot meets the conditions outlined in City code for the expansion of a nonconforming parking lot. Therefore no wetland buffer variance is required. However, the City should ensure that runoff from the parking lot does not adversely affect the adjacent property and Manage B wetland.Prior to issuance of a permit the applicant shall: 1. Submit revised plans which show the mitigation of the parking lot. Proposed mitigation strategies include: Attachment Attachment 910 a. Use of pervious pavement b. Installation of rain gardens c. Replacement of existing pavement with green-space 2.The applicant shall submit a cash escrow or letter of credit to cover 150% of the parking lot mitigation strategy. TreesOrdinance: B.There are four 4-inch crab apples trees which will be removed and relocated on the site with the parking lot expansion. The applicant is also proposing to plant 8 techny arborvitae shrubs on the north side of the expanded parking lot. The City’s tree ordinance requires replacement of significant trees. Significant trees are defined asdeciduous trees that are 6-inch diameter or larger, conifers that are 8-inch diameter or larger, and softwoods that are 12-inch diameter or larger. The relocation of crab apple trees does not require tree replacement according to the City’s tree ordinance. But the City should review the landscaping on the site as part of the design review. Tree Recommendations: Prior to issuance of a permit the applicant shall: 1.Submit a cash escrow or letter of credit to cover 150% of the tree relocation and landscaping. Attachment 10 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, this permit for the Maplewood Auto Mallallows auto repair, auto detailing, auto rental, used auto sales, auto washing and the expansion of a nonconforming parking lot. WHEREAS, this permit applies to property located at 2529 White Bear Avenue. The legal description is: Lot I, Block 1, Maple Ridge Mall, according to the recorded plat thereof, Ramsey County, Minnesota, together with that partof Lot 2, said Block I, lying north of thewesterly extension of the south line of said Lot 1. Which lies easterly and northerly of a line described as beginning at the northwest comer of said Lot 1; thence on an assumed bearing of South 89 degrees 25 minutes 17 seconds West, along the north line of said Lot 2, a distance of 136.21 feet to the point of beginning of the line to be described; thence South 0 degrees 42 minutes 53 seconds East 163.86 feet; thence North 89 degrees 14 minutes 53 seconds East 299.59 feet to the easterly line of said Lot I and said line there terminating.(PIN 11-29-22-22-0043) WHEREAS, the history of this conditional use permit is as follows: 1.On November 17, 2015, the planning commission held a public hearing and recommended that the city council approve this permit. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning also considered reports and recommendations of the city staff. 2.On _________, 2015, the city council reviewed this proposal. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: 1.The use would be located, designed, maintained, constructed and operated to bein conformity with the City's Comprehensive Plan and this Code. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. Attachment 10 5.The use would not exceed the design standards of any affected street. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause no more than minimal adverse environmental effects. 9. Approval is subject to the following conditions: 1.All building expansionimprovements for the Maplewood Auto Mall (Cooper Motors) used auto sales businessshall follow the plans,date-stamped October 26, 2015approved by the city.The applicant shall meet the requirements of the city engineer report, dated November 9, 2015 and the environmental planner report, dated November 10, 2015. The director of community developmentthe environmental and economic development department may approve minor changes. 2.The property owner shall comply with the signage requirements of the city code and the auto center’s sign criteria. 3.Fire protection systems (fire extinguishers and a sprinkler system) shall meet all requirements of the code. These systems shall be approved and installed before the applicant begins his business. 4.All vehicles on-site shall be operational. 5.Ensure that there is no illegal parking on the site including no parking on the grass and no stacking of vehicles (i.e., two vehicles to one stall). 6.Ensure that the entire site is cleared of trash including all illegally dumped material located within the drainage ditch behind the auto mall. 7.Ensure that trash dumpsters are placed inside enclosures at all times. 8.Ensure that the site is in compliance with the city’s temporary sign ordinance including obtaining a sign permit for all temporary signs over 12 square feet and only allowing one temporary sign per business located within the center. 9.Ensure that all landscaped areas are maintained including removing all weeds from the landscaped area around the base of the center’s pylon sign. 10.There shall be no parting-out of vehicles outside the building and left in the parking lot. 11.Auto salvage businesses are prohibited from operating at this site. 12.The parking lot shall be kept clear of junk and dirt. Attachment 10 13.All service work that is needed on vehicles shall be completed inside a proper service garage.All garagedoors shall be closed anytime vehicle repair work is in progress. 14.There shall be an after-hours contact person on record with the city’s emergency dispatcher. 15.If the building occupancy changes, the property owner shall comply with all applicable code requirements relative to the new building use. A building permit may then be required. 16.Verify that the parking on-site does not obstruct fire department access for their trucks. 17.All tenants at the Maplewood Auto Center must adhere to theparking plan, dated July 8, 2013November 17, 2015, as submitted by the property owner to city staff. A parking plan needs to be filed with city staff at all times indicating the property is meeting the minimum parking requirements and how the spaces are allocated to each tenant. A new parking plan shall be filed any time a suite changes use or the building is physically altered in any way. 18.Parking in the center of the canopy, adjacent to the 2529 building, shall be for inventory only. A no customerparking sign shall be posted 19.The city council shall review this permit in one year. 20.The property owner shall provide city staff a plan for trash removal or design plans for a new enclosed structure for the 2529 building, subject to the city’s design review process. 21.The property owner or manager is responsible for compliance of all conditions listed in this permit. If any tenant is found out of compliance the city will notify the property owner or manager in order to rectify the situation. 22.The expanded nonconforming parking lot shall maintain its existing setback. The Maplewood City Council ___________ this resolution on ____________, 2015. MEMORANDUM TO: Community Design Review Board FROM: Karen Haag, Director Citizen Services DATE: November 18, 2015 SUBJECT: Promoting Civility in Public Meetings and Parliamentary Procedures Introduction The City of Maplewood currently has eight active advisory groups categorized as commissions and boards. Commission and board members are volunteers who are appointed by the City Council and serve at the pleasure of the City Council. Background During the April 27, 2015 City Council meeting, Council appointed the City Clerk position to serve as the parliamentarian for City Council meetings. At the July 27, 2015 Council meeting, the Council adopted changes to Section 9 of their “Policy and Procedures Manual for City Council and Council Meetings” that pertains to rules of civility for our community. The Council has also directed that these guidelines (rules) of civility should be followed not just at City Council meetings, but for all at all meetings under the jurisdiction of the City Council, (i.e. boards, commissions, tasks force meetings, etc.) The Council also hopes that the community will abide by these rules when attending City Council meetings. Following is Section 9 of the City Council Policy and Procedures Manual for City Council and Council Meetings as it has been adopted: RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Council Meetings, elected and appointed officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other h-·š,;© w;¦š©·Eš©.š©7­“7/š’’z­­zš“­ Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. Also, the Council has directed that staff liaisons act as a parliamentarian for their respective boards and commissions. The parliamentarian is versed in parliamentary procedures and provides explanations to situations and questions that may arise that are covered by Roberts Rules of Order. The parliamentarian also supports the Chair in maintaining order and adhering to rules established by the City Council in how the meetings are to be conducted. The parliamentarian adheres to and enforces policies and procedures to ensure that there are no violations of the Open Meeting Law. The rules of order are meant to create an atmosphere where the members of the body and the public can attend meetings that are conducted efficiently, fairly and with participation of the governing body and public alike. It is the duty of the Chair to cut off discussion that is too personal, attacking, loud or interruptive. This duty may also be exercised by the parliamentarian. For example, if there is a motion on the floor and discussion begins that is not germane to the matter at hand, a point of order may be raised to call the vote or to return to discussing the matter at hand. Or, clarifications of a vote may be recommended so that the record is clear, (i.e. friendly amendments, withdrawing second motions, etc.). Agenda Page 15 of the current Commission Handbook states the following: An agenda for each meeting of a City commission is prepared by the staff liaison in consultation with the chair. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. Agendas must be available at the City Clerk’s office at least 72 hours prior to the meeting. Agenda items are to always have an accompanying report. Placing Items on the Agenda A commissioner may request an item be considered on a future agenda and, upon consensus of a majority of the commission, staff will prepare a staff report if formal commission action is necessary. In review of meetings we have found that the Commission has added items to the agenda under New Business without a report or prior notification. This item should have been added under Commission Presentation for discussion and then placed on a future agenda for information and a vote. Items are not be added to the agenda during a meeting unless they are extremely time h-·š,;© w;¦š©·Eš©.š©7­“7/š’’z­­zš“­ sensitive except for under “Commission Presentations”. Items that are under Commission Presentations are items that do not require a vote. It is rare that the City Council adds to their agenda. A member of the public may request an item be placed on a future agenda during public comment or through other communications with commission members, and upon consensus of a majority of the commission; a staff report will be prepared and approved by the City Manager or his/her designee, in this case the staff liaison. Individuals attending meetings, outside of those that are invited to speak to an item that is on the agenda, should speak during Visitor Presentations. Visitors are to direct their comments to the Chair, not to staff. Visitor Presentation is not a time of debate, but rather a time that visitors can bring items to the Commission for future discussion and possible agenda items. Recommendation This report is provided for informational purposes and will be revisited upon completion of the 2016 Board and Commission Handbook. h-·š,;© w;¦š©·Eš©.š©7­“7/š’’z­­zš“­