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HomeMy WebLinkAbout2015-10-21 PRC Packet AGENDA CITY OF MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00 P.M October, 21 2015 City Hall, Council Chambers A.CALL TO ORDER B.ROLL CALL C.APPROVAL OF AGENDA D.APPROVAL OF MINUTES 1. September 16, 2015 E.NEW BUSINESS 1. Promoting Civility in Public Meetings and Parliamentary Procedures 2. Fitness Pods Around Wicklander Pond F.UNFINISHED BUSINESS G.VISITOR PRESENTATIONS H.COMMISSION PRESENTATIONS I.STAFF PRESENTATIONS 1. County Road B Update 2. Joy Park Update 3. Playcrest Park Update J.ADJOURNMENT RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at Commission Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Commission meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Commission members or citizens -unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of Commission members, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. MINUTES D1 MAPLEWOOD PARKS AND RECREATION COMMISSION 7:00p.m., September16, 2015 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Parks and Recreation Commission was held in the City Hall Council Chambers and called to order by Chair Malletat 7:00p.m. 2.ROLL CALL Commissioners Commissioner Rick Brandon Present Commissioner Craig Brannon Present Commissioner Ron Cockriel Present ChairpersonTerri Mallet Present Commissioner Kim Schmidt Absent Commissioner Russel Susag Absent Commissioner Nikki Villavicencio Present Commissioner Dorothy Molstad Present Staff Parks Manager,Jim Taylor Present 3.APPROVAL OF THE AGENDA Commissioner Cockriel requested to add Mississippi River Trail (MRT)under Commissioner’s Comments 9a. He also requested that Commissioners policy, protocol and procedures be added under 9b. Commissioner Cockriel moved to approve the agenda as amended. Seconded by Commissioner Brannon Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.July 15, 2015 Commissioner Villavicencio moved to approve the July 15, 2015 Parks and Recreation Commission minutes. Seconded by Commissioner Brandon Ayes – All The motion passed. 5.VISTOR PRESENTATIONS a.Wakefield Park Storm Water Improvements Wednesday,September16, 2015 Parks and Recreation Commission Meeting Minutes D1 TinaCarstens– Administrator of the Ramsey Washington Watershed District and Jennifer Koehler- Water Resource Engineer at BarrEngineering presented informationand answered questions aboutWakefield Lake, its water quality, and how storm water management can improve the lake. Commissioner Brandon moved to support the partnership with the Ramsey Washington Watershed District. Commissioner Cockriel added a friendly amendment to the motion to address exposure to storm water contaminants Commissioner Brandon accepted the friendly amendment. Seconded by Commissioner Villavicencio Ayes – All The motion passed. 6.UNFINISHED BUSINESS a.MCC and YMCA Partnership Update DuWayne Konewko- Parks and Recreation Director presented information and answered questions about the YMCA partnership. b.Playcrest Park Playground Project Parks Manager, Jim Taylorpresented informationon the progress made at Playcrest Park. 7.NEW BUSINESS 8.STAFF PRESENTATIONS a.County Road B Trail Project Update Parks Manager, Jim Taylorpresented information on the County Road B Trail Project. b.Joy Park Construction Update Parks Manager, Jim Taylorpresented information about the construction at Joy Park. 9.COMMISSIONER COMMENTS 10.ADJOURNMENT Commissioner Brannonmoved to adjourn the meeting. Seconded by Commissioner Cockriel Ayes – All The motion passed. Wednesday, September 16, 2015 Parks and Recreation Commission Meeting Minutes D1 The meeting was adjourned at 9:00 PM. Next meeting is October 21, 2015. Wednesday, September 16, 2015 Parks and Recreation Commission Meeting Minutes E1 MEMORANDUM TO: Parks and Recreation Commission Jim Taylor, Parks Manager FROM: Karen Haag, Director Citizen Services DATE: October 15, 2015 SUBJECT: Promoting Civility in Public Meetings and Parliamentary Procedures Introduction The Cityof Maplewood currently has eight active advisory groups categorized as commissions and boards. Commission and board members are volunteers who are appointed by the City Councilandserve at the pleasure of the CityCouncil. Background During the April27, 2015 CityCouncil meeting, Council appointed the CityClerkposition to serve as the parliamentarian for CityCouncil meetings. At the July 27, 2015 Council meeting, the Council adopted changes to Section 9 of their “Policy and Procedures Manual for CityCouncil and Council Meetings” that pertains to rules of civility for our community. The Council has also directed that these guidelines (rules) of civility should be followed not just at CityCouncil meetings, butfor all at all meetings under the jurisdiction of the CityCouncil, (i.e. boards, commissions, tasks force meetings, etc.) The Council also hopes that the community will abide by these rules when attending CityCouncil meetings. Following is Section 9 of the CityCouncil Policy and Procedures Manual for CityCouncil and Council Meetingsas it has been adopted: RULES OF CIVILITY FOR THE CITYCOUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the Cityof Maplewood expects of everyone appearing at Council Meetings, elected and appointed officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other Councilmembers or citizens - unless specifically tasked by your colleagues to speak for the group or forcitizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other October 2015 Report for Boards and Commissions E1 Be respectful of the process, keeping order and decorum. Do not be critical of councilmembers, staff or others in public. Be respectful of each other’s time keeping remarks brief, to the point and non-repetitive. Also, the Council has directed that staff liaisons act as a parliamentarian for their respective boards and commissions. The parliamentarian is versed in parliamentary procedures and provides explanations to situations and questions that may arise that are covered by Roberts Rules of Order. The parliamentarian also supports the Chair in maintaining order and adhering to rules established by the CityCouncil in how the meetings are to be conducted. The parliamentarian adheres to and enforces policies and procedures to ensure that there are no violations of the Open Meeting Law. The rules of order are meant to create an atmosphere where the members of the body and the public can attend meetings that are conducted efficiently, fairly and with participation of the governing bodyand public alike. It is the duty of the Chairto cut off discussion that is too personal, attacking, loud or interruptive. This duty may also be exercised by the parliamentarian. For example, if there is a motion on the floor and discussion begins that is not germane to the matter at hand, a point of order may be raised to call the vote or to return to discussing the matter at hand. Or, clarifications of a vote may be recommended so that the record is clear, (i.e. friendly amendments, withdrawing second motions, etc.). Agenda Page 15 of the current Commission Handbook states the following: An agenda for each meeting of a Citycommission is prepared by the staff liaison in consultation with the chair. Theagenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting.Agendas must be available at the CityClerk’s office at least 72 hours prior to the meeting.Agenda items are to always have an accompanying report. Placing Items on the Agenda A commissioner may request an item be considered on a future agenda and, upon consensus of a majority of thecommission, staff will prepare a staff report if formal commission action is necessary. In review of meetings we have found that the Commission has added items to the agenda under New Business without a report or prior notification.This item should have been added under Commission Presentation for discussion and then placed on a future agenda for information and October 2015 Report for Boards and Commissions E1 a vote.Items are not be added to the agenda during a meeting unless they are extremely time sensitiveexcept for under “Commission Presentations”.Items that are under Commission Presentations are items that do not require a vote.It is rare that the CityCouncil adds to their agenda. A member of the public may request an item be placed on a future agenda during public comment or through othercommunications with commission members, and upon consensus of a majority of the commission; a staff report willbe prepared and approved by the CityManager, or his/her designee. Individuals attending meetings, outside of those that are invited to speak to an item that is on the agenda, should speak during Visitor Presentations. Visitors are to direct their comments to the Chair, not to staff. Visitor Presentation is not a time of debate, but rather a time that visitors can bring items to the Commission for future discussion and possible agenda items. Recommendation This report is provided for informational purposes and will be revisited upon completion of the 2016 Board and Commission Handbook. October 2015 Report for Boards and Commissions E2 MEMORANDUM TO: Parks and Recreation Commission FROM: Jim Taylor, Parks Manager DATE: October 21, 2015 SUBJECT: Fitness Pods Around Wicklander Pond Introduction Staff is working with local playground providersto add four unique exercise pods around Wicklander Pond on City Hall Campus. Background In early July staff began working with local playground providers to come up with proposals to add outdoor fitness pods around Wicklander Pond on the City Hall Campus. If approved there will be fourpods strategically placed around the Pond. These additions will bring a fun and unique workout opportunity forMaplewood Community Center Members and Residents. To fund this project staff will be soliciting donations from local governments, hospitals, clinics, and insurance providers as part of the City’s commitment to health and wellness. The goal is to have sponsors for each of these pods. The total cost of the project would be $34,050. This includes all equipment, donor signs, and instructional signs. As stated earlier the City’s contribution is yet to be determined based on how successful we are in getting sponsors to contribute to each pod. At the meeting staff will present the plan for each of these fitness pods. Recommendation Staff recommends support forthe additional of four fitness pods around Wicklander Pond on the City Hall Campus. Attachments 1.Fitness Pods Site Layout lb 06 n >- 0 Z OU) C) 0 0 W u I CL < u w V) 2:1117 Q �- x 2: 11 ill 2: < on C) ry 0 0 0 0 ■ U �Lij Ji r) 0 wn 77 < n <