HomeMy WebLinkAbout2015-03-18 PRC Packet
AGENDA
CITY OF MAPLEWOOD
PARKSAND RECREATION COMMISSION MEETING
Wednesday,March 18, 2015
7:00pmMeeting
Council Chambers - Maplewood City Hall
1830 County Road B East
1.Call to Order
2.Roll Call
3.Approval of Agenda
4.Approval of Minutes
a.January 21, 2015
5.Visitor Presentations
6.Unfinished Business
a.Election of Officers
b.2014 Parks and Recreation Commission Annual Report
7.New Business
a.Maplewood Community Center Asset Management Plan
8.Staff Presentations
a.Update on Tuj Lubat Keller
b.Update on County RoadB Trail
c. Joint City/County Commission meeting
d.Bloomberg Philanthropies Public Art Grant
e.YMCA Partnership
9.Commissioner Comments
(9:00p.m.)
10. Adjourn –
April Meeting Agenda Items:
1.Veterans Memorial Park
2.Parks System Plan Implementation Strategy
MINUTES
MAPLEWOOD PARKS AND RECREATION COMMISSION
7:00p.m., Wednesday, January 21,2015
Council Chambers, City Hall
1.CALL TO ORDER
A meeting of the Parks and Recreation Commission was held in the City Hall Council
Chambers and called to order by Chair Cockrielat 7:01p.m.
2.ROLL CALL
Commissioners
Commissioner Rick Brandon Absent
Commissioner Craig Brannon Present
Chair RonCockriel Present
Commissioner RJ Erhardt Absent
Commissioner Terri Mallet Present
Commissioner Matt Prom Present
Commissioner Kim Schmidt Absent
Commissioner Nikki Villavicencio Present
Commissioner Mike Wilde Absent
Student Representative Julie Honsa Present
Staff
Parks Manager, Jim Taylor Present
Parks and Director, DuWayne Konewko Present
3.APPROVAL OF THE AGENDA
CommissionerBrannonmoved toapprove the agenda.
Seconded by Commissioner Mallet Ayes – All
The motion passed.
4.APPROVAL OF MINUTES
a.December 17, 2014
Commissioner Malletmoved to approve the December 17, 2014 Parks and
Recreation Commission minutes.
Seconded by Commissioner Brannon Ayes – All
Abstain – Commissioner
Prom
The motion passed.
Wednesday, January 21, 2015
Parks and Recreation Commission Meeting Minutes
5.VISTOR PRESENTATIONS
a.
6.UNFINISHEDBUSINESS
a.Adoption of the Maplewood Parks System Master Plan
Parks Manager, Jim Taylor, presented a brief overview of the Maplewood Parks
System Master Plan and discussed it with the commission.
Commissioner Brannon moved to approve the Adoption of the Maplewood Parks
System Master Plan.
Seconded by Commissioner Prom Ayes – All
The motion passed.
7.NEW BUSINESS
a.Maplewood Community Center Partnership Discussion
Parks and Recreation Director, DuWayne Konewko, discussed the Maplewood
Community Center Partnership with the YMCA and answered questions of the
commission.
b.Veterans Memorial Park Discussion (Chair Cockriel)
Chair Cockriel discussed the Veterans Memorial Parkconcept with the
commission.This item will be added to a future agenda for further discussion.
c.2015 Goals Brainstorming and 2014 Annual Report
Parks Manager, Jim Taylor, discussed the 2015 Goals Brainstorming and 2014
Annual Report with the commission
8.STAFF PRESENTATIONS
a.February 11 Joint Meeting with the Ramsey County Parks and Recreation
Commission
Parks Manager, Jim Taylor, gave the commission details of the February 11 Joint
Meeting with the Ramsey County Parks and Recreation.
9.COMMISSIONER COMMENTS
a.
10.ADJOURNMENT
Commissioner Malletmovedto adjourn the meeting.
Seconded by CommissionerBrannon Ayes – All
The motion passed.
The meeting was adjourned at 8:56pm.
Wednesday, January 21, 2015
Parks and Recreation Commission Meeting Minutes
Next meeting is February 11, 2015.
Wednesday, January 21, 2015
Parks and Recreation Commission Meeting Minutes
MEMORANDUM
TO:
Melinda Coleman,City Manager
FROM:
Ron Cockriel,Chair of the Parks and Recreation Commission
DATE:
March 18, 2015
SUBJECT:
2014 Parks and RecreationCommission Annual Report
Introduction
Maplewood City Code requires the Parks and Recreation Commission to prepare an annual report
for submittal to City Council. The following is a report of actions and activities of the Parks and
Recreation Commission in 2014.
2014 Goals
In 2014, the Parks and Recreation Commission will focus their efforts on the Parks System Master
Plan. The commission will work to ensure the voices and opinions of the residents of Maplewood are
one of main focal points while the plan is developed. Through the development and implementation of
the Parks System Plan, the Commission believes this will accomplish many of the carryover goals.
2014Accomplishments
1.Completion of the Parks System Master Plan.
2.Replaced playgrounds at Timber and Robinhood parks
3.Worked with the Edgerton neighborhood to add a basketball court back to the site.
4.Marshland Trail Opening
In addition, the Parks and Recreation Commission weighed in on:
1.General open space and nature center updates
2.County Road B Safe Routes to School Grant
3.Gladstone Phase 2 Improvements
4.Maplewood Nature Center Updates
5.Maplewood Community Center Updates
2014 Membership Review and Current Roster
In 2014,Parks and Recreation Commission membership was stable throughout the year.
The current Parks and Recreation Commission Members are:
Name AppointedTermsExpire
Rick Brandon 11/14/2013 4/30/2016
Craig Brannon 1/1/1997 4/30/2017
Ron Cockriel 2/11/2013 4/30/2016
RJ Erhardt 4/11/20114/30/2015
Terri Mallet 2/11/20134/30/2017
Mathew Prom 4/8/20134/30/2015
Kim Schmidt 2/21/20074/30/2016
Nikki Villavicencio10/14/2013 4/30/2017
Mike Wilde 1/14/20134/30/2015
2014 Review and Anticipated2015 Development Activities
The Parks and Recreation Commission worked diligently with the Parks SystemPlan Task Force, City
Council, residents, and City staff to complete the Parks System Master Plan. Throughoutthis process,
the commissioners attended community meetings.The Commission is confident the Parks System Plan
adopted by Council on January26, 2015 is a plan representative of what the residents of this
community want in their Parks System.
In 2015, the Commissions main goal will be to work with the City Council on the implementation of the
Parks System Master Plan. The Commission will be working with staff to develop an implementation
strategyto bring to Council that meetsthe goals the residents set in the Plan. Included in this will be a
prioritization strategy for improvements.
Summary
The Parks and Recreation Commission looks forward to serving the City of Maplewood in 2015 and
providing the City Council with advice and guidance on allissues related to Parks and Recreation.
Budget Impact
None
Recommendation
Staff recommends the approval of the Parksand Recreation Commission’s2014AnnualReport.
MEMORANDUM
TO:
Parks and RecreationCommission
FROM:
DuWayne Konewko, Parks and Recreation Director
Jim Taylor, Parks Manager
DATE:
March 18,2015
SUBJECT:
MCC Asset Management
Introduction
In March of 2014 SEH Architects completed an Asset Management Study for the Maplewood
Community Center(MCC).This report classified a number of items as “Potentially Critical” or
“Currently Critical” and identifies current and future resources needed to ensure that we
maintain quality facilities for our members. Furthermore, the Asset Management Plan will
prioritize repair and maintenanceissues and providesup-to-date cost information for budgeting
purposes. This report will give the Commission the outlineof the implementation plan forthe
MCC Asset Management. Many of the items listed as critical were labeled as replacement in
2015.
Background
The Asset Management Plan for the MCC that council authorized is complete. The plan
prioritizes future repair and maintenance issues and provides up-to-date cost information for
budgeting purposes. The results from the plan assigned the MCC a .24 Facility Condition Index
(FCI) value. The FCI is an industry standard metric that objectively measures the current
condition of a facility. The FCI is the percent of investment (compared to the cost of replacing
the facility in its entirety) that it will take to repair the facility to a like new condition. The FCI
allows you to quickly compare the condition of assets against an industry wide standard.
If a structure has a FCI of .50 or higher the owner may want to consider the option of a new
facility since the cost to correct deficiencies over the next five years is half the cost of the
current structure. In total, we are looking at a figure of somewhere between $15 and $17 million
over the course of the next 10 years according to the results of the plan. Staff has included
these repairs in the 2015 – 2019 Capital Improvement Plan (C.I.P.) submittal.
In mid 2014, staff began working with Council to address these needs at the Community Center.
The following projects have been approved by the Council;many of these projects are being
completed in 2015:
Replacement of the HVAC/Dehumidifier –
The MCC Asset Management Plan has identified
the HVAC unit as a “Critical” item for replacement stating that the unit is “beyond its useful life”.
The installation is set to begin May 1 resulting in a shutdown of the aquatic center for the entire
monthof May. The decision to choose May for the installation was based on data associated
with membership utilization of the MCC facility. January through April is typically the busiest
time for the MCC and staff believes that a May installation will impact the members the least.
The City has entered into a contract Cool Air Mechanical for the HVAC/Dehumidifier Unit
replacement at the MCC.
Boilers
– MCC originally had four boilers to provide heat throughout the facility. This would
ensure that the system had redundancy in the event one or more boilers were out of service.
For most of 2014 the building was running on two out of the four boilers. If one were to break
down there would not be sufficient capacity to heat the facility. As a result the MCC would need
to be closed. The Asset Management Report identified this item as “Potentially Critical”.The
City has entered into a contract with Yale Mechanical for the replacement of the boilers.
Hot Water Heaters
– MCC originally had two water heaters. In 2014, only one of the original
heaters was inoperation with no redundancy in this system as well. The Asset Management
Report identified this item as “Currently Critical” and called for replacement in2015. The City
has entered into a contract with Yale Mechanical for the replacement of the hot water heaters.
Pool Lighting –
The current lighting in the MCC Aquatic Center consists of 20-1000 watt metal
halide bulb fixtures. The Asset Management Plan calledfor lighting fixtures to be replaced
throughoutthe MCC in January 2017. Due to the Aquatic Center closure and the energy-saving
payback time for using high-efficiency LED lighting, we are intending to replace the lighting in
May 2015. The city has received a quote and entered into a contract with Muska Electric for the
replacement of the fixtures. This project has an estimated payback period of 68 months. Xcel
Energy has stated that the 68 month payback is very good!
Pool Filters and VFD’s
– The City has entered into a contract with Aqua Logic for the removal
and replacement of the sand media filters for the lap and leisure pools. The filters currently in
use at MCC are original equipment and are listed as “Currently Critical”. In addition, the City will
be putting in anUltra Violet light (UV) treatment system to the spa, adding a Variable Frequency
Drive (VFD) to the spa mechanical system and necessary electrical work. The addition of these
items will reduce the amount of chemicals that are required to treat the spa and will also save
energy and time with the addition of the VFD.
Slide Platform Railings
– The waterslide tower finish is listed in the Asset Management Plan
as “Currently Critical”. The City has received a quoteand has entered into a contract with
Swanson Youngdaleto sandblast, prime, and repaint the waterslide tower.
Locker Room Paint
– Paint is peeling and/or damaged in a number of areas in the men’s,
women’s, and family locker rooms. The City hasreceived a quote and has entered into a
contract with Swanson Youngdale.
The total cost of these projects is$1,027,243
Recommendation
No recommendation at this time, this report is for information purposes only.
Attachments
None