HomeMy WebLinkAbout2015 09-14 City Council Workshop Packet
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:30 P.M. Monday, September 14, 2015
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
1. 2016 Budget Discussion
E. NEW BUSINESS
1. Commission & Board Interview
2. Discussion of Management of Stray and Recovered Cats
F. ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
D1
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
Gayle Bauman, Finance Director
DATE: September 8, 2015
SUBJECT: 2016 Budget Discussion
Introduction
The maximum tax levy for 2016 needs to be adopted and filed with the County in September
2015. The staff report from the first budget workshop held on August 24, 2015 is attached. This
report will address the questions and comments received during the first workshop and also
provides department specific information on the 2016 operating budget requests and fund
statements for the operating funds where a property tax levy is being requested for 2016.
Continued Budget Discussion
Impacts on Median Valued Home
Based on information received from Ramsey County on August 13, 2015, a median valued
home in Maplewood is estimated to increase in value by 1.9%, from $187,300 to $190,800. The
annual impact of different levels of the City levy increase to a median valued home is as follows:
LEVY HOME VALUE CITY TAX $ %
CHANGE 2015 2016 2015 2016 CHANGE CHANGE
0% $ 187,300 $ 190,800 $ 790 $ 782 $ (8) -1.0%
1% $ 791 $ 1 0.1%
2% $ 800 $ 10 1.3%
3% $ 809 $ 19 2.4%
4% $ 818 $ 28 3.5%
5% $ 827 $ 37 4.7%
Council requested information regarding the proposed 2.8% levy increase for Ramsey
County. Based on information received from Ramsey County on August 25, 2015, the
annual impact to the County levy for a home increasing in value from $187,300 in 2015 to
$190,800 in 2016 would be approximately $6.75.
Council also requested information regarding the upcoming school referendum for the North
St. Paul – Maplewood – Oakdale school district. Based on an article from the Pioneer
Press, the impact to a home valued at $190,000 would be $280 per year for the operating
levy and $69 per year for the capital levy. Voters would need to approve this referendum for
the levy to take effect.
Workshop Packet Page Number 1 of 32
D1
City Tax Levy History
LEVY
2007 $15,546,450
2008 15,546,450 0.0%
2009 15,876,235 2.1%
2010 16,670,046 5.0%
2011 17,503,454 5.0%
2012 17,853,523 2.0%
2013 18,528,400 3.8%
2014 18,528,400 0.0%
2015 18,991,610 2.5%
The main reasons for the 5% increase in 2010 were:
The General Fund had a fund balance of less than 40% of operating revenues which
needed to be replenished.
Additional levy dollars were needed for debt service.
The main reasons for the 5% increase in 2011 were:
Additional levy dollars were needed for debt service.
The police department expansion project was underway.
Work in the pool area was completed at the Community Center.
History of the effect of the City Tax Levy on a Median Value Home
Pay Year Median Value Home Annual City Tax Cumulative Change
2007 $220,000 $689
2008 222,600 674 $(15)
2009 209,600 651 (38)
2010 205,400 711 22
2011 195,100 743 54
2012 182,900 752 63
2013 160,700 707 18
2014 157,000 679 (10)
2015 187,300 789 100
Based on the table above, a median value home paid less City property taxes in 2014 than they
did in 2007. The average annual increase over the eight years shown above is $12.50 per year
or 1.8% per year.
Workshop Packet Page Number 2 of 32
D1
History of Community Center Deficit
The Council also requested information on the Community Center deficit. The table below
shows the Operating Loss from each of the years noted and the cash deficit at the end of each
year. Inflows From Other Sources include tax levies, transfers in from other funds and bonding
for equipment certificates.
Operating Loss Inflows From
Other Sources
Cash Deficit at
Year End
2007 $(225,196) $506,600 $(225,985)
2008 (152,431) 307,776 (262,282)
2009 (347,256) 300,000 (295,209)
2010 (423,271) 220,000 (522,686)
2011 (570,419) 551,000 (818,552)
2012 (349,471) 522,450 (617,224)
2013 (376,073) 1,035,135 (415,910)
2014 (476,645) 1,292,684 (285,502)
Recommendation
Staff seeks Council guidance around priorities and considerations for the “maximum tax levy” for
2016. The final staff recommendation will be based upon feedback from the Council.
Attachments
1. Agenda report from 8/24/15 Council Workshop
2. Department specific operating budget information
Workshop Packet Page Number 3 of 32
D1, Attachment 1
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
Gayle Bauman, Finance Director
DATE: August 19, 2015
SUBJECT: 2016 Budget Discussion
Introduction
The maximum tax levy for 2016 needs to be adopted and filed with the County in September
2015. The City Manager, Finance staff, and department heads have been actively engaged in
planning and preparing the 2016 budget, which funds all City operations and functions. As we
continue to look for program efficiencies prior to the adoption of the final budget in December,
input is needed on what the ultimate objective of the council is.
Budget Planning
Department Heads, along with the City Manager and Finance Director have been focused
on the following:
The need to control and/or reduce costs
Assessment and consideration of new sources of revenue
Review of all existing City services for possible service delivery changes
Analysis of inter-departmental and inter-governmental service and/or resource sharing
Identification of critical needs in City-owned buildings and facilities
Department Heads are looking at methods of addressing structural budget challenges in a way
that is sustainable and makes increases in the City property tax levy based upon need and
responsible decision-making.
Governmental units of all sizes and circumstances face challenges, but for largely developed
and established communities like Maplewood, the challenges are somewhat unique.
Maplewood has very few areas within its boundaries that offer tax generating development
opportunities.
The City’s Budget
The budget is composed of a number of different funds, the largest of which is the General
Fund. The General Fund is the primary operating fund of the City and includes services such as
police, fire, public works, parks maintenance, community development, citizen services and
administration. There are essentially two sources of revenue that fund the General Fund budget
– the property tax levy and revenues from other sources, such as fees, licenses, permits, fines,
charges for services, etc.
Workshop Packet Page Number 4 of 32
D1, Attachment 1
Department requests for 2016 in the General Fund are $533,990 more than the 2015 budget. A
majority of this increase ($328,210) is in personnel services. Union contracts are one of the
reasons for this increase. Other requests include additional full time staff for the Fire
Department, additional overtime for the Police Department to provide some more targeted
policing services and to train officers as first responders, and the addition of a communications
position. After taking all the department requests into consideration and calculating projections
for 2016 revenues, the General Fund would require a tax levy increase of approximately
$689,100 to maintain its current fund balance level of 40% of operating revenues.
Tax Levy
Based on requests made during the preparation of our Capital Improvement Plan, we continue
to have a need for capital projects such as street improvements, parks, redevelopment and
investment in city facilities. Over half of the City’s tax levy increases during the past 8 years
have been dedicated to debt service costs while only about 1/5th has been applied to General
Fund operations. Tax levy increases have not been able to keep up with the growth in
operational costs due to the need for infrastructure improvements and redevelopment.
New revenue sources are being explored for the Fire Department in the amount of $22,500 and
for the Ambulance Service Fund in the amount of $58,750. This would involve charging for
additional items such as auto extrications, lift assists, non-transport calls and gas line hits. With
these additional revenues, property tax levies recommended in the 5 year Capital Improvement
Plan and based on operational needs are as follows:
FUND
2015 LEVY
2016
PROPOSED
LEVY
$ CHANGE
% CHANGE
Debt Service $4,792,820 $4,792,820 $0 0.0%
CIP Fund 140,000 75,000 (65,000) -46.4%
PD Squad & Equip Fund 255,000 300,000 45,000 17.6%
Street project deficits 250,000 250,000 0 0.0%
Fire Truck Replacement 0 60,000 60,000 100.0%
Redevelopment Fund 0 25,000 25,000 100.0%
EDA Fund 89,270 89,270 0 0.0%
General Bldg Replacement 0 50,000 50,000 100.0%
Ambulance Service 335,000 285,000 (50,000) -14.9%
Community Center 500,000 500,000 0 0.0%
Recreation Programs 160,000 175,000 15,000 9.4%
General Fund 12,469,520 13,149,180 679,660 5.5%
$18,991,610 $19,751,270 $759,660 4.0%
Impacts on Median Valued Home
Based on information received from Ramsey County on August 13, 2015, a median valued
home in Maplewood is estimated to increase in value by 1.9%, from $187,300 to $190,800. The
annual impact of different levels of the City levy increase to a median valued home is as follows:
Workshop Packet Page Number 5 of 32
D1, Attachment 1
LEVY HOME VALUE CITY TAX $ %
CHANGE 2015 2016 2015 2016 CHANGE CHANGE
0% $ 187,300 $ 190,800 $ 790 $ 782 $ (8) -1.0%
1% $ 791 $ 1 0.1%
2% $ 800 $ 10 1.3%
3% $ 809 $ 19 2.4%
4% $ 818 $ 28 3.5%
5% $ 827 $ 37 4.7%
Fund Balance/Reserves
In keeping with City Council established priorities, Maplewood has a healthy fund balance of
40% of operating revenues. This level of a fund balance is crucial to the economic health and
viability of local units of government. A City’s bond rating is, in part, based on the fund balance
or reserves. The fund balance also helps a City manage cash flow and emergency needs.
Recommendation
Staff seeks Council guidance around priorities and considerations for the “maximum tax levy” for
2016. In full recognition of the range of implications, department heads will continue final
preparation of a “maximum levy” recommendation based on the framework or guidance as
provided by the Council. The final staff recommendation will be based upon feedback from the
Council. Staff will continue to work with Council to present a “maximum levy” recommendation
and implications assessment for your consideration and adoption in September 2015.
Workshop Packet Page Number 6 of 32
PERCENT
2013 2014 2015 2016 OVER(UNDER)
Total By Source ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Taxes $13,738,630 $13,868,841 $14,020,460 $14,566,660 3.9%
Special Assessments 1,034 99,959 400 800 100.0%
Licenses and Permits 1,260,940 2,281,559 1,291,570 1,248,340 -3.3%
Intergovernmental Revenue 1,303,269 1,125,156 1,105,590 1,121,330 1.4%
Charges for Services 16,273,683 16,119,717 15,824,360 15,893,260 0.4%
Fines and Penalties 298,427 297,444 237,600 274,000 15.3%
Miscellaneous 2,139,720 2,021,477 2,179,170 2,364,740 8.5%
Totals $35,015,703 $35,814,153 $34,659,150 $35,469,130 2.3%
Total By Fund
Ambulance Service $2,943,622 $3,021,974 $2,723,790 $2,788,620 2.4%
Charitable Gambling Tax 27,135 25,410 27,200 25,400 -6.6%
Community Center 2,369,003 2,374,483 2,592,450 2,536,840 -2.1%
Environmental Utility 2,322,600 2,375,230 2,490,190 2,487,950 -0.1%
Fleet Management 935,302 968,501 979,400 999,210 2.0%
General 18,743,655 19,172,765 18,205,420 18,853,520 3.6%
Information Technology 695,160 753,697 773,680 804,660 4.0%
Maplewood Area EDA 92,917 98,232 90,210 88,020 -2.4%
Police Services 28,177 61,413 10,660 45,590 327.7%
Recreation Programs 644,874 622,617 701,490 730,640 4.2%
Recycling Program 638,311 630,573 644,570 688,780 6.9%
Sanitary Sewer 5,269,696 5,222,857 4,928,500 4,934,040 0.1%
Street Light Utility 294,537 475,825 477,610 473,620 -0.8%
Taste of Maplewood 8,909 5,647 12,980 7,240 -44.2%
Tree Preservation Fund 1,805 4,929 1,000 5,000 400.0%
Totals $35,015,703 $35,814,153 $34,659,150 $35,469,130 2.3%
OPERATING BUDGET
REVENUE SUMMARY
CITY OF MAPLEWOOD, MINNESOTA 2016 BUDGET
D1, Attachment 2
Workshop Packet Page Number 7 of 32
Taxes
41%
Special
Assessments
<1%
Licenses and
Permits
3%
Intergovernmental
Revenue
3%
Charges for
Services
45%
Fines and Penalties
1%
Miscellaneous
7%
OPERATING BUDGET
Revenues for 2016
D1, Attachment 2
Workshop Packet Page Number 8 of 32
CITY OF MAPLEWOOD, MINNESOTA
PERCENT
2013 2014 2015 2016 OVER(UNDER)
Total By Department ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Citizen Services $1,155,443 $1,169,665 $1,212,880 $1,267,980 4.5%
Environmental and Economic Development 1,972,496 2,105,555 2,005,580 1,953,110 -2.6%
Executive 904,595 850,816 964,730 1,073,010 11.2%
Finance 743,043 751,157 757,160 704,200 -7.0%
Fire 4,206,175 4,320,083 4,330,700 4,529,170 4.6%
Information Technology 711,219 745,971 787,250 787,200 0.0%
Legislative 193,428 266,078 323,890 332,240 2.6%
Parks and Recreation 3,781,825 3,859,128 3,973,350 3,913,940 -1.5%
Police 8,213,247 8,174,322 8,271,460 8,628,730 4.3%
Public Works 10,459,372 10,686,860 10,972,040 11,280,130 2.8%
Totals $32,340,843 $32,929,635 $33,599,040 $34,469,710 2.6%
Total By Classification
Personnel Services $18,632,118 $19,045,200 $19,511,880 $19,678,420 0.9%
Commodities 1,785,798 1,574,914 1,646,480 1,579,320 -4.1%
Contractual Services 9,279,168 9,733,047 9,938,000 10,579,280 6.5%
Capital Outlay and Depreciation 1,841,014 1,749,624 1,666,780 1,764,840 5.9%
Other Charges 802,745 826,850 835,900 867,850 3.8%
Totals $32,340,843 $32,929,635 $33,599,040 $34,469,710 2.6%
Total By Fund
Ambulance Service $2,352,932 $2,449,554 $2,477,030 $2,582,580 4.3%
Charitable Gambling Tax 28,536 28,427 30,000 30,000 0.0%
Community Center 2,559,630 2,595,188 2,628,910 2,562,060 -2.5%
Environmental Utility 1,729,293 1,892,540 1,906,540 1,927,810 1.1%
Fleet Management 917,174 988,955 943,190 928,230 -1.6%
General 18,455,671 18,282,328 18,469,330 19,003,320 2.9%
Information Technology 711,219 745,971 787,250 787,200 0.0%
Maplewood Area EDA 12,871 81,530 137,370 137,580 0.2%
Police Services 19,581 3,853 37,000 75,130 103.1%
Recreation Programs 675,564 690,315 740,730 740,670 0.0%
Recycling Program 519,650 632,908 631,520 694,280 9.9%
Sanitary Sewer 4,104,201 4,285,774 4,525,100 4,725,090 4.4%
Street Light Utility 226,423 224,975 250,550 238,500 -4.8%
Taste of Maplewood 25,938 25,497 32,480 35,240 8.5%
Tree Preservation 2,160 1,820 2,040 2,020 -1.0%
Totals $32,340,843 $32,929,635 $33,599,040 $34,469,710 2.6%
OPERATING BUDGET
EXPENDITURE SUMMARY
2016 BUDGET
D1, Attachment 2
Workshop Packet Page Number 9 of 32
Citizen Services
4%
Environmental and
Economic
Development
6%
Executive
3%
Finance
2%
Fire
13%
Information
Technology
2%
Legislative
1%
Parks and
Recreation
11%
Police
25%
Public Works
33%
OPERATING BUDGET
Expenditures for 2016
D1, Attachment 2
Workshop Packet Page Number 10 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 2016
2013 2014 ORIGINAL 2016 PERCENT
DEPARTMENT CODE PROGRAM ACTUAL ACTUAL BUDGET BUDGET CHANGE
POLICE 402 Police Services $6,087,523 $5,937,580 $6,362,840 $5,796,310 -8.9%
PUBLIC WORKS 508 Sanitary Sewer Oper.4,104,201 4,285,774 4,525,100 4,725,090 4.4%
PARKS & REC 61X Community Center Oper.2,559,630 2,595,188 2,628,910 2,562,060 -2.5%
FIRE 403 Emer. Medical Services 2,140,902 2,237,524 2,262,940 2,358,830 4.2%
POLICE 409 Investigations 1,146,666 1,131,081 842,390 1,522,050 80.7%
FIRE 404 Fire Suppression 1,412,658 1,408,040 1,416,610 1,504,100 6.2%
PUBLIC WORKS 512 Storm Sewer Maint.1,184,860 1,252,012 1,281,150 1,337,470 4.4%
POLICE 401 Adminstration 935,984 1,093,087 1,066,230 1,296,370 21.6%
PUBLIC WORKS 509 Fleet Management 917,174 988,955 943,190 928,230 -1.6%
PUBLIC WORKS 602 Park Maintenance 879,628 804,574 854,450 866,000 1.4%
INFO TECH 118 I.T. Services 711,219 745,971 787,250 787,200 0.0%
CITIZEN SERVICES 301 Administration 658,827 683,070 767,050 778,130 1.4%
PARKS & REC 603 Recreation Programs 675,564 690,315 740,730 740,670 0.0%
PUBLIC WORKS 502 Street Maintenance 733,863 689,700 732,880 720,870 -1.6%
ENV & ECON DEV 706 Recycling 519,650 632,908 631,520 694,280 9.9%
PUBLIC WORKS 503 Engineering 759,842 690,712 646,930 661,480 2.2%
PUBLIC WORKS 115 Building Operations 644,346 561,198 576,350 617,230 7.1%
FIRE 411 Adminstration 560,027 577,009 554,340 568,660 2.6%
PUBLIC WORKS 514 Snow and Ice Control 452,149 564,528 481,570 504,850 4.8%
ENV & ECON DEV 703 Building Inspections 491,974 483,881 472,310 468,340 -0.8%
EXECUTIVE 102 Administration 387,722 332,314 407,570 409,280 0.4%
ENV & ECON DEV 702 Planning 523,364 561,190 438,430 398,050 -9.2%
EXECUTIVE 116 HR Administration 297,636 288,859 321,700 393,440 22.3%
CITIZEN SERVICES 303 Deputy Registrar 405,574 398,383 345,600 371,740 7.6%
FINANCE 202 Finance Services 436,293 423,164 420,250 358,490 -14.7%
FINANCE 201 Administration 306,750 327,993 336,910 345,710 2.6%
PARKS & REC 604 Nature Center 258,619 279,824 287,210 287,460 0.1%
PUBLIC WORKS 513 Street Sweeping 202,127 271,032 270,660 270,220 -0.2%
ENV & ECON DEV 701 Administration 282,190 285,305 344,580 266,220 -22.7%
PUBLIC WORKS 501 Administration 205,914 231,801 251,170 242,220 -3.6%
PUBLIC WORKS 506 Street Lights and Signals 226,423 224,975 250,550 238,500 -4.8%
PARKS & REC 601 Administration 183,485 199,090 209,200 219,920 5.1%
EXECUTIVE 103 Legal Services 214,146 225,385 229,540 217,050 -5.4%
PUBLIC WORKS 516 Forestry 148,846 121,599 158,040 167,970 6.3%
LEGISLATIVE 101 City Council 144,870 156,121 154,370 162,510 5.3%
LEGISLATIVE 000 Maplewood Area EDA 12,871 81,530 137,370 137,580 0.2%
FIRE 405 Fire Prevention 84,982 89,817 86,940 88,030 1.3%
CITIZEN SERVICES 304 Elections 65,104 62,715 67,750 82,870 22.3%
ENV & ECON DEV 707 Code Enforcement 107,192 95,905 75,720 82,580 9.1%
PARKS & REC 605 Open Space Mgmt.71,070 72,834 75,100 75,070 0.0%
ENV & ECON DEV 704 Public Health Inspections 48,127 46,366 43,020 43,640 1.4%
EXECUTIVE 111 Communications 0 0 0 37,320 N/A
CITIZEN SERVICES 000 Taste of Maplewood 25,938 25,497 32,480 35,240 8.5%
LEGISLATIVE 000 Chaitable Gambling 28,536 28,427 30,000 30,000 0.0%
PARKS & REC 606 Ice Arena Operations 31,298 20,056 30,160 26,740 -11.3%
EXECUTIVE 114 Safety 5,092 4,258 5,920 15,920 168.9%
POLICE 407 Animal Control 43,075 12,574 0 14,000 N/A
FIRE 413 Emergency Mgmt.7,606 7,693 9,870 9,550 -3.2%
LEGISLATIVE 105 Police Civil Service Comm.6,644 0 2,150 2,150 0.0%
PARKS & REC 000 Tree Preservation 2,159 1,820 2,040 2,020 -1.0%
LEGISLATIVE 108 Human Rights Comm.507 0 0 0 N/A
$32,340,843 $32,929,635 $33,599,040 $34,469,710 2.6%
OPERATING BUDGET
EXPENDITURES BY PROGRAM - DESCENDING ORDER FOR 2016 BUDGET
2016 BUDGET
D1, Attachment 2
Workshop Packet Page Number 11 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Citizen Services Administration $658,827 $683,070 $767,050 $778,130 1.4%
Deputy Registrar 405,574 398,383 345,600 371,740 7.6%
Elections 65,104 62,715 67,750 82,870 22.3%
Taste of Maplewood 25,938 25,497 32,480 35,240 8.5%
Totals 1,155,443 1,169,665 1,212,880 1,267,980 4.5%
Total By Classification
Personnel Services 871,320 898,412 941,550 967,320 2.7%
Commodities 21,017 15,328 19,450 20,850 7.2%
Contractual Services 260,413 252,659 251,880 279,810 11.1%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 2,693 3,266 0 0 N/A
Totals 1,155,443 1,169,665 1,212,880 1,267,980 4.5%
Total By Fund
General Fund 1,129,505 1,144,168 1,180,400 1,232,740 4.4%
Taste of Maplewood 25,938 25,497 32,480 35,240 8.5%
Totals $1,155,443 $1,169,665 $1,212,880 $1,267,980 4.5%
Number of Employees (FTE)10.19 10.19 10.90 10.90 0.0%
2016 BUDGET
CITIZEN SERVICES
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
10.00
10.25
10.50
10.75
11.00
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.00
0.20
0.40
0.60
0.80
1.00
1.20
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 12 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $282,190 $285,305 $344,580 $266,220 -22.7%
Building Inspections 491,974 483,881 472,310 468,340 -0.8%
Code Enforcement 107,192 95,905 75,720 82,580 9.1%
Planning 523,363 561,190 438,430 398,050 -9.2%
Public Health Inspections 48,127 46,366 43,020 43,640 1.4%
Recycling Program 519,650 632,908 631,520 694,280 9.9%
Totals 1,972,496 2,105,555 2,005,580 1,953,110 -2.6%
Total By Classification
Personnel Services 1,326,321 1,342,905 1,249,620 1,132,740 -9.4%
Commodities 11,744 11,003 6,900 9,200 33.3%
Contractual Services 579,385 691,748 698,400 757,130 8.4%
Capital Outlay and Depreciation 4,175 8,847 0 0 N/A
Other Charges 50,871 51,052 50,660 54,040 6.7%
Totals 1,972,496 2,105,555 2,005,580 1,953,110 -2.6%
Total By Fund
General Fund 1,184,353 1,181,243 1,102,360 1,021,890 -7.3%
Environmental Utility Fund 268,493 291,404 271,700 236,940 -12.8%
Recycling Fund 519,650 632,908 631,520 694,280 9.9%
Totals $1,972,496 $2,105,555 $2,005,580 $1,953,110 -2.6%
Number of Employees (FTE)13.20 13.20 11.00 10.70 -2.7%
2016 BUDGET
ENVIRONMENTAL AND ECONOMIC DEVELOPMENT
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
5.0
10.0
15.0
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
0.5
1.0
1.5
2.0
2.5
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 13 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $387,722 $332,314 $407,570 $409,280 0.4%
Communications 0 0 0 37,320 N/A
H.R. Administration 297,635 288,859 321,700 393,440 22.3%
Legal Services 214,146 225,385 229,540 217,050 -5.4%
Safety 5,092 4,258 5,920 15,920 168.9%
Totals 904,595 850,816 964,730 1,073,010 11.2%
Total By Classification
Personnel Services 478,192 439,164 553,810 693,980 25.3%
Commodities 10,881 10,416 9,350 10,650 13.9%
Contractual Services 415,522 401,236 401,570 368,380 -8.3%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 0 0 0 0 N/A
Totals 904,595 850,816 964,730 1,073,010 11.2%
Total By Fund
General Fund 904,595 850,816 964,730 1,073,010 11.2%
Totals $904,595 $850,816 $964,730 $1,073,010 11.2%
Number of Employees (FTE)3.50 3.50 4.10 5.20 26.8%
2016 BUDGET
EXECUTIVE
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
1
2
3
4
5
6
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
0.2
0.4
0.6
0.8
1.0
1.2
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 14 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $306,750 $327,993 $336,910 $345,710 2.6%
Finance Services 436,293 423,164 420,250 358,490 -14.7%
Totals 743,043 751,157 757,160 704,200 -7.0%
Total By Classification
Personnel Services 598,200 597,104 598,420 538,150 -10.1%
Commodities 9,021 11,100 6,660 6,680 0.3%
Contractual Services 112,121 117,389 120,080 127,370 6.1%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 23,701 25,564 32,000 32,000 0.0%
Totals 743,043 751,157 757,160 704,200 -7.0%
Total By Fund
General Fund 743,043 751,157 757,160 704,200 -7.0%
Totals $743,043 $751,157 $757,160 $704,200 -7.0%
Number of Employees (FTE)6.15 5.90 5.17 4.75 -8.1%
2016 BUDGET
FINANCE
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET 2016 ORIGINAL
BUDGET
0.00
2.00
4.00
6.00
8.00
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET 2016 ORIGINAL
BUDGET
0.0
0.2
0.4
0.6
0.8
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 15 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $560,027 $577,009 $554,340 $568,660 2.6%
Emergency Management 7,606 7,693 9,870 9,550 -3.2%
Emergency Medical Services 2,140,902 2,237,524 2,262,940 2,358,830 4.2%
Fire Prevention 84,982 89,817 86,940 88,030 1.3%
Fire Suppression 1,412,658 1,408,040 1,416,610 1,504,100 6.2%
Totals 4,206,175 4,320,083 4,330,700 4,529,170 4.6%
Total By Classification
Personnel Services 2,922,940 3,033,936 3,007,720 3,152,740 4.8%
Commodities 220,566 231,369 240,250 244,150 1.6%
Contractual Services 783,992 788,173 801,990 835,360 4.2%
Capital Outlay and Depreciation 66,647 54,575 66,650 73,170 9.8%
Other Charges 212,030 212,030 214,090 223,750 4.5%
Totals 4,206,175 4,320,083 4,330,700 4,529,170 4.6%
Total By Fund
Ambulance Service Fund 2,352,932 2,449,554 2,477,030 2,582,580 4.3%
General Fund 1,853,243 1,870,529 1,853,670 1,946,590 5.0%
Totals $4,206,175 $4,320,083 $4,330,700 $4,529,170 4.6%
Number of Employees (FTE)19.05 19.65 18.50 20.50 10.8%
2016 BUDGET
FIRE
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
18.00
18.50
19.00
19.50
20.00
20.50
21.00
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
0.8
1.5
2.3
3.0
3.8
4.5
5.3
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 16 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Information Technology Services 711,219 745,971 787,250 787,200 0.0%
Totals 711,219 745,971 787,250 787,200 0.0%
Total By Classification
Personnel Services 365,801 354,027 368,880 375,530 1.8%
Commodities 69,842 96,077 94,100 99,800 6.1%
Contractual Services 252,389 276,553 302,920 288,410 -4.8%
Capital Outlay and Depreciation 21,354 19,229 21,350 22,870 7.1%
Other Charges 1,833 85 0 590 N/A
Totals $711,219 $745,971 $787,250 $787,200 0.0%
Total By Fund
Information Technology Fund 711,219 745,971 787,250 787,200 0.0%
Totals $711,219 $745,971 $787,250 $787,200 0.0%
Number of Employees (FTE)4.00 3.00 3.00 3.00 0.0%
2016 BUDGET
INFORMATION TECHNOLOGY
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.00
2.00
4.00
6.00
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
0.5
1.0
1.5
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 17 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Charitable Gambling 28,536 28,427 30,000 30,000 0.0%
City Council 144,870 156,121 154,370 162,510 5.3%
Human Rights Commission 507 0 0 0 N/A
Maplewood Area EDA 12,871 81,530 137,370 137,580 0.2%
Police Civil Service Commission 6,644 0 2,150 2,150 0.0%
Totals 193,428 266,078 323,890 332,240 2.6%
Total By Classification
Personnel Services 65,768 66,025 88,660 90,490 2.1%
Commodities 3,467 4,831 5,300 5,300 0.0%
Contractual Services 111,818 195,222 129,930 136,450 5.0%
Capital Outlay and Depreciation 12,375 0 100,000 100,000 0.0%
Other Charges 0 0 0 0 N/A
Totals 193,428 266,078 323,890 332,240 2.6%
Total By Fund
Charitable Gambling Tax Fund 28,536 28,427 30,000 30,000 0.0%
General Fund 152,021 156,121 156,520 164,660 5.2%
Maplewood Area EDA 12,871 81,530 137,370 137,580 0.2%
Totals $193,428 $266,078 $323,890 $332,240 2.6%
Number of Employees (FTE)0.00 0.00 0.00 0.00 N/A
2016 BUDGET
LEGISLATIVE
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.00
0.05
0.10
0.15
0.20
0.25
0.30
0.35
MillionsExpenditures
D1, Attachment 2
Workshop Packet Page Number 18 of 32
CITY OF MAPLEWOOD, MINNESOTA 2016 BUDGET
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $183,485 $199,090 $209,200 $219,920 5.1%
Community Center 2,559,630 2,595,188 2,628,910 2,562,060 -2.5%
Ice Arena Operations 31,298 20,056 30,160 26,740 -11.3%
Nature Center 258,618 279,825 287,210 287,460 0.1%
Open Space Management 71,070 72,834 75,100 75,070 0.0%
Recreation Programs 675,564 690,315 740,730 740,670 0.0%
Tree Preservation 2,160 1,820 2,040 2,020 -1.0%
Totals 3,781,825 3,859,128 3,973,350 3,913,940 -1.5%
Total By Classification
Personnel Services 2,158,649 2,202,144 2,248,220 2,001,100 -11.0%
Commodities 246,777 244,952 255,640 247,760 -3.1%
Contractual Services 1,122,294 1,153,407 1,215,730 1,407,390 15.8%
Capital Outlay and Depreciation 253,761 258,554 253,760 257,690 1.5%
Other Charges 344 71 0 0 N/A
Totals 3,781,825 3,859,128 3,973,350 3,913,940 -1.5%
Total By Fund
General Fund 470,658 493,713 518,640 526,010 1.4%
Community Center 2,559,630 2,595,188 2,628,910 2,562,060 -2.5%
Environmental Utility Fund 73,813 78,092 83,030 83,180 0.2%
Recreation Program Fund 675,564 690,315 740,730 740,670 0.0%
Tree Preservation Fund 2,160 1,820 2,040 2,020 -1.0%
Totals $3,781,825 $3,859,128 $3,973,350 $3,913,940 -1.5%
Number of Employees (FTE)20.68 21.88 19.03 18.50 -2.8%
PARKS & RECREATION
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
5.0
10.0
15.0
20.0
25.0
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
0.8
1.5
2.3
3.0
3.8
4.5
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 19 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $935,984 $1,093,087 $1,066,230 $1,296,370 21.6%
Animal Control 43,075 12,574 0 14,000 N/A
Investigations 1,146,666 1,131,081 842,390 1,522,050 80.7%
Police Services 6,087,522 5,937,580 6,362,840 5,796,310 -8.9%
Totals 8,213,247 8,174,322 8,271,460 8,628,730 4.3%
Total By Classification
Personnel Services 6,549,069 6,774,880 6,966,890 7,147,130 2.6%
Commodities 498,857 306,063 326,330 311,820 -4.4%
Contractual Services 927,246 935,029 941,240 1,094,650 16.3%
Capital Outlay and Depreciation 237,919 158,101 36,600 74,660 104.0%
Other Charges 156 249 400 470 17.5%
Totals 8,213,247 8,174,322 8,271,460 8,628,730 4.3%
Total By Fund
General Fund 8,193,666 8,170,469 8,234,460 8,553,600 3.9%
Police Services Fund 19,581 3,853 37,000 75,130 103.1%
Totals $8,213,247 $8,174,322 $8,271,460 $8,628,730 4.3%
Number of Employees (FTE)57.91 58.91 58.33 59.90 2.7%
2016 BUDGET
POLICE
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.00
20.00
40.00
60.00FTEs 2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
1.5
3.0
4.5
6.0
7.5
9.0
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 20 of 32
CITY OF MAPLEWOOD, MINNESOTA
2015 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2015 BUDGET
Administration $205,914 $231,801 $251,170 $242,220 -3.6%
Building Operations 644,346 561,198 576,350 617,230 7.1%
Engineering 759,842 690,712 646,930 661,480 2.2%
Fleet Management 917,174 988,955 943,190 928,230 -1.6%
Forestry 148,846 121,599 158,040 167,970 6.3%
Park Maintenance 879,628 804,574 854,450 866,000 1.4%
Sanitary Sewer Operations 4,104,201 4,285,774 4,525,100 4,725,090 4.4%
Snow and Ice Control 452,148 564,528 481,570 504,850 4.8%
Storm Sewer Maintenance 1,184,860 1,252,012 1,281,150 1,337,470 4.4%
Street Lights & Signals 226,423 224,975 250,550 238,500 -4.8%
Street Maintenance 733,863 689,700 732,880 720,870 -1.6%
Street Sweeping 202,127 271,032 270,660 270,220 -0.2%
Totals 10,459,372 10,686,860 10,972,040 11,280,130 2.8%
Total By Classification
Personnel Services 3,295,858 3,336,603 3,488,110 3,579,240 2.6%
Commodities 693,626 643,775 682,500 623,110 -8.7%
Contractual Services 4,713,988 4,921,631 5,074,260 5,284,330 4.1%
Capital Outlay and Depreciation 1,244,783 1,250,318 1,188,420 1,236,450 4.0%
Other Charges 511,117 534,533 538,750 557,000 3.4%
Totals 10,459,372 10,686,860 10,972,040 11,280,130 2.8%
Total By Fund
General Fund 3,824,587 3,664,112 3,701,390 3,780,620 2.1%
Sewer Fund 4,104,201 4,285,774 4,525,100 4,725,090 4.4%
Environmental Utility Fund 1,386,987 1,523,044 1,551,810 1,607,690 3.6%
Street Light Utility Fund 226,423 224,975 250,550 238,500 -4.8%
Fleet Management Fund 917,174 988,955 943,190 928,230 -1.6%
Totals $10,459,372 $10,686,860 $10,972,040 $11,280,130 2.8%
Number of Employees (FTE)36.55 36.55 36.25 36.25 0.0%
2016 BUDGET
PUBLIC WORKS
EXPENDITURE SUMMARY
2013 2014 2016
2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0
10
20
30
40
50
FTEs2013 ACTUAL 2014 ACTUAL 2015 ORIGINAL
BUDGET
2016 ORIGINAL
BUDGET
0.0
2.0
4.0
6.0
8.0
10.0
12.0
MillionsExpenditures
Employees
D1, Attachment 2
Workshop Packet Page Number 21 of 32
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Revenues:
Taxes - current property $12,287,233 $12,143,410 $12,357,290 $12,295,300 $12,916,160
Taxes - other (26,382)5,374 84,250 63,960 63,960
Special assessments 430 99,940 400 800 800
Licenses and permits 1,255,644 2,274,134 1,285,370 1,226,520 1,242,340
Fines and forfeits 270,308 236,295 227,600 229,000 229,000
Intergovernmental 1,079,224 870,239 890,430 883,510 909,710
Charges for services 3,627,478 3,392,814 3,200,120 3,204,650 3,251,820
Miscellaneous 203,089 139,652 114,420 215,750 210,490
Total revenues 18,697,023 19,161,857 18,159,880 18,119,490 18,824,280
Expenditures:
Citizen Services 1,129,505 1,144,168 1,180,400 1,180,400 1,232,740
Env & Econ Development 1,184,353 1,181,243 1,102,360 1,102,360 1,021,890
Executive 904,595 850,817 964,730 964,730 1,073,010
Finance 743,043 751,157 757,160 757,160 704,200
Fire 1,853,243 1,870,529 1,853,670 1,853,670 1,946,590
Building Operations 644,346 561,198 576,350 576,350 617,230
Legislative 152,021 156,121 156,520 156,520 164,660
Parks 470,659 493,713 518,640 518,640 526,010
Police 8,193,666 8,170,469 8,234,460 8,234,460 8,553,600
Public Works 3,180,241 3,102,914 3,125,040 3,125,040 3,163,390
Projected unspent allocations (283,410)(283,410)0
Total expenditures 18,455,671 18,282,329 18,185,920 18,185,920 19,003,320
Excess (deficit) of revenues over
expenditures 241,352 879,529 (26,040)(66,430)(179,040)
Other financing sources (uses):
Proceeds - Sale of Capital Assets 46,631 10,908 45,540 29,240 29,240
Transfers in (out):
Capital Improvement Projects Fund 0 (10,000)0 0 0
General Building Replacement Fund 0 0 0 (250,000)0
Community Center Operations Fund (575,135)(150,000)0 0 0
Fire Station Fund 0 (350,000)0 0 0
Police Department Expansion Fund (100,000)(23,500)0 0 0
PIP fund 0 0 0 (350,000)0
Taste of Maplewood (17,021)(19,858)(19,500)(19,500)(28,000)
Total other financing sources (uses)(645,525)(542,450)26,040 (590,260)1,240
Net change in fund balance (404,172)337,079 0 (656,690)(177,800)
Fund balance - January 1 8,431,416 8,027,244 7,610,159 8,364,322 7,707,632
Fund balance - December 31 $8,027,244 $8,364,322 $7,610,159 $7,707,632 $7,529,832
Fund balance/revenues 42.9%43.7%41.9%42.5%40.0%
Fund balance/expenditures 43.5%45.8%41.8%42.4%39.6%
CITY OF MAPLEWOOD, MINNESOTA
GENERAL FUND (101)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
D1, Attachment 2
Workshop Packet Page Number 22 of 32
2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Property Taxes:
3011 Current 87,747 87,915 88,460 88,460 88,020
3012 Delinquent - 182 - - -
Miscellaneous Revenue:
3801 Investment earnings 5,152 3,483 1,750 1,750 -
3809 Miscellaneous 19 6,652 - - -
Total revenues 92,918 98,232 90,210 90,210 88,020
Expenditures:
Personnel - - 24,220 24,220 24,220
Commodities - - 1,000 1,000 1,000
Contractual services 496 81,530 12,150 12,150 12,360
Land - - 100,000 100,000 100,000
4752 Outside engineering fees 12,375 - - - -
Total expenditures 12,871 81,530 137,370 137,370 137,580
Excess (deficit) of revenue
over expenditures 80,047 16,702 (47,160) (47,160) (49,560)
Fund balance - January 1 178,542 258,588 237,288 275,290 228,130
Fund balance - December 31 258,588 275,290 190,128 228,130 178,570
CITY OF MAPLEWOOD
MAPLEWOOD AREA EDA FUND (280)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
D1, Attachment 2
Workshop Packet Page Number 23 of 32
2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Taxes:
3011 Taxes 170,655 171,765 158,550 158,550 197,200
Intergovernmental Revenue:
Other government - JPA 10,266 - - - -
Charges for Services:
Recreation program fees 374,363 377,380 467,240 467,240 462,940
Miscellaneous Revenue:
Investment earnings 142 168 - - -
Miscellaneous 36 (212) - - -
Advertising 4,000 - 12,000 12,000 12,000
Snack bar sales 2,536 2,600 2,700 2,700 3,500
Rentals - room 82,876 70,916 61,000 61,000 55,000
Total revenues 644,874 622,617 701,490 701,490 730,640
Total expenditures 675,564 690,315 740,730 740,730 740,670
Excess (deficit) of revenue
over expenditures (30,690) (67,698) (39,240) (39,240) (10,030)
Fund balance - January 1 113,951 83,262 63,272 15,564 (23,676)
Fund balance - December 31 83,262 15,564 24,032 (23,676) (33,706)
CITY OF MAPLEWOOD
RECREATION PROGRAMS FUND (206)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
D1, Attachment 2
Workshop Packet Page Number 24 of 32
2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Operating revenues:
3621 Ambulance fees 2,380,372 2,456,703 2,266,500 2,266,500 2,359,250
Miscellaneous 3,211 101 - - -
Total revenues 2,383,583 2,456,804 2,266,500 2,266,500 2,359,250
Operating expenses:
Personnel services 1,544,300 1,652,704 1,656,020 1,656,020 1,741,810
Commodities 121,736 120,698 126,100 126,100 127,500
Contractual services 408,219 409,547 414,170 414,170 416,350
4950 Administration 212,030 212,030 214,090 214,090 223,750
4795 Depreciation 66,647 54,575 66,650 66,650 73,170
Total expenses 2,352,932 2,449,554 2,477,030 2,477,030 2,582,580
Operating income (loss)30,650 7,251 (210,530) (210,530) (223,330)
Nonoperating revenues (expenses):
Property taxes 444,378 442,109 331,970 331,970 305,660
Special assessments 604 19 - - -
Federal grants 17,862 - - - -
State fire aid 100,110 130,386 136,530 136,530 131,850
Investment earnings (2,915) (7,345) (11,210) (11,210) (8,140)
Total nonoperating revenues (expenses)560,040 565,170 457,290 457,290 429,370
Change in net assets 590,690 572,421 246,760 246,760 206,040
Net assets - January 1 (1,112,359) (521,668) (201,068) 50,752 297,512
Net assets - December 31 (521,668) 50,752 45,692 297,512 503,552
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Net income (loss) before contributions
and transfers 590,690 572,421 246,760 246,760 206,040
Add depreciation 66,647 54,575 66,650 66,650 73,170
Change in current assets (149,732) (120,120) - - -
Change in current liabilities (8,241) 17,663 - - -
Purchase of fixed assets (13,818) (206,962) (30,000) (30,000) (200,000)
Net increase (decrease) in cash 485,546 317,576 283,410 283,410 79,210
Cash balance - January 1 (2,172,074) (1,686,528) (1,494,278) (1,368,952) (1,085,542)
Cash balance - December 31 (1,686,528) (1,368,952) (1,210,868) (1,085,542) (1,006,332)
CITY OF MAPLEWOOD
AMBULANCE SERVICE FUND (606)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
D1, Attachment 2
Workshop Packet Page Number 25 of 32
2015
ACCT 2013 2014 ORIGINAL 2015
NO.ACTUAL ACTUAL BUDGET RE-EST.2016
Operating revenues:
Memberships and daily fees 1,732,477 1,677,880 1,881,210 1,881,210 1,766,500
Commodity sales 21,745 20,133 38,200 38,200 78,250
Room and equipment rental 150,838 162,073 177,030 177,030 197,100
Advertising - - 2,500 2,500 2,500
Total revenues 1,905,061 1,860,086 2,098,940 2,098,940 2,044,350
Operating expenses:
Personnel services 1,337,464 1,333,671 1,326,170 1,326,170 1,083,820
Materials and supplies 189,325 184,359 185,490 185,490 187,630
Contractual services 754,345 818,701 863,490 863,490 1,032,920
Total expenses 2,281,134 2,336,730 2,375,150 2,375,150 2,304,370
Operating income (loss)(376,073) (476,645) (276,210) (276,210) (260,020)
Nonoperating revenues (expenses):
Property taxes 453,054 516,407 495,480 495,480 493,000
Miscellaneous revenues (expenses)32,169 331 - - -
Depreciation (253,761) (258,554) (253,760) (253,760) (257,690)
Extraordinary items (24,782) - - - -
Gain/(loss) on disposal of property (19,691) - - - -
Investment earnings (1,542) (2,244) (1,970) (1,970) (510)
Total nonoperating revenues (expenses)185,447 255,940 239,750 239,750 234,800
Net income (loss) before contributions
and transfers (190,626) (220,704) (36,460) (36,460) (25,220)
Transfers in (out):
General Fund 575,135 150,000 - - -
Change in net assets 384,509 (70,704) (36,460) (36,460) (25,220)
Net assets - January 1 6,979,233 7,363,742 7,391,422 7,293,038 7,256,578
Net assets - December 31 7,363,742 7,293,038 7,354,962 7,256,578 7,231,358
2015
2013 2014 ORIGINAL 2015
ACTUAL ACTUAL BUDGET RE-EST.2016
Net income (loss) before contributions
and transfers (190,626) (220,704) (36,460) (36,460) (25,220)
Add depreciation 253,761 258,554 253,760 253,760 257,690
Change in deferred revenue (56,788) (20,039) - - -
Change in current assets (1,362) (13,736) - - -
Change in current liabilities (2,613) (23,666) - - -
Purchase of fixed assets (395,883) - - - -
Sale of fixed assets/non-cash activity 19,691 - - - -
Transfers in (out)575,135 150,000 - - -
Net increase (decrease) in cash 201,314 130,408 217,300 217,300 232,470
Cash balance - January 1 (617,224) (415,910) (263,160) (285,502) (68,202)
Cash balance - December 31 (415,910) (285,502) (45,860) (68,202) 164,268
CITY OF MAPLEWOOD
COMMUNITY CENTER OPERATIONS FUND (602)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
D1, Attachment 2
Workshop Packet Page Number 26 of 32
MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Lois Knutson, Senior Administrative Assistant
DATE: September 8, 2015
SUBJECT: Commission & Board Interview
Introduction
The City Council will be conducting an interview of one candidate for openings on the Heritage
Preservation Commission and the Parks & Recreation Commission. Currently there is one
opening on the Heritage Preservation Commission and there are two openings on the Parks &
Recreation Commission. The openings are due to resignations and term expirations. The
applicant, Dorothy Molstad, is interested in serving on either commission.
Budget Impact
None.
Recommendation
Staff recommends that the Council interview the candidate as indicated in the schedule below.
The suggested questions will be submitted under separate cover to the Council. During the
interview process, Council Members should fill out their ballots. Once the Interview has
concluded, Council Members should submit their ballots to staff, which will be tallied with the
results brought back to the Council during the following regular meeting with a recommendation
for appointment.
Time Candidate Commission
6:00 pm Dorothy Molstad Heritage Preservation Commission
Parks & Recreation Commission
Attachments
1. Candidate Application
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MEMORANDUM
TO: City Manager Melinda Coleman
FROM: Chief of Police Paul P. Schnell
DATE: September 8, 2015
SUBJECT: Discussion of the management of feral, stray and recovered cats
Introduction
While animal licensing is a function of the Citizens Services department Animal control functions
have historically been part of the services managed or provided by the police department. Over
time, the management of stray and recovered cats has been become increasingly costly since
finding appropriate placement options for unsocialized (feral) cats is extremely challenging
frequently resulting in humane euthanasia of the animal. The discussion of this issues stems
from the police department’s objective to have a safe, effective and humane method of
managing stray, feral, and recovered cats.
Background
Definitions:
Stray cat: A stray cat is a domestic cat that has been abandoned or has ‘strayed’ from home
and become lost. Stray [cats] were once pets and they can usually be successfully rescued and
placed in homes.
Feral cat: A feral (sometimes called “outdoor”) cat is a cat that has either never had any contact
with humans or her contact with humans has diminished over time. She is fearful of people and
survives on her own outdoors. A feral cat is not likely to ever become a lap cat or enjoy living
indoors. Feral cats are not socialized to people. While they are socialized to their colony
members and bonded to each other, they do not have that same relationship with people.
Recovered cat: Stray and feral cats can be difficult to tell apart, especially when they are
trapped or frightened. Scared stray cats often need time to relax and show their level of
socialization before they can be determined to be a stray or feral cat.
Trap-Neuter-Return (TNR): TNR a program through which free-roaming cats are humanely
trapped; sterilized and medically treated; and returned to the outdoor locations where they were
found. If those locations are deemed unsafe or otherwise inappropriate, feral cats (unsocialized
to humans) are returned to other appropriate locations (ie farms). Kittens still young enough to
be socialized and friendly adult cats are typically placed in foster care for eventual adoption into
homes as companion animals rather than returned to the outdoors. Cats with untreatable
illnesses or injuries are humanely euthanized.
Feeding bans: While Maplewood does have a feeding ban on the wild animals, they rarely work
with feral or outdoor cats because the cats become strongly bonded to their home territories and
tend to move closer to homes and businesses resulting in increased nuisance issues. We are
aware of neighborhoods in the City where people ignore the feeding ban based on the belief
that they are humanely intervening. The result is frustrated neighbors and a sustainable
increase the feral cat population.
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Year-To-Date:
Since the beginning of 2015, Maplewood Police Department community service officers have
impounded 30 cats. Three of those cats died of injuries or illnesses they had at the time of their
admission to the City’s contract facility. One cat was picked up by its owner with the expense
borne by the owner. Two cats were euthanized at City expense due to injury, illness, or the
inability to control the animal to turn over to rescue groups. Twenty-four (24) cats were turned
over to local cat rescue groups for assessment, rehabilitation, and possible re-homing following
the five day hold at the City’s contract provider.
Current Cat Licensing:
At present the City of Maplewood licenses 76 cats, generating about $1,500 in revenue. The
annual cat license fee is $18-20 depending on the spay/neuter status of the cat. The number of
licensed cats is quite low. Given that cats are often kept inside homes exclusively it is
considerably easier to conceal cat ownership. Even though the City recovers a considerable
number of cats each year, very few cats are claimed by owners, which is not the case the with
dogs (nearly a third of dogs are claimed by owners).
Strategic Cat Management Partnership:
We recommend that the City of Maplewood implement a new Cat Management strategy in
partnership with the Animal Humane Society of Minnesota. The strategy would include the
following components:
Police/Community Service Officers will no longer pick up cats but support their
community by managing the cat population differently (offering traps, referring to AHS)
Police/Community Service Officers would direct citizens to bring stray cats to AHS.
Police/Community Service Officers would pick up cats and bring to AHS in unique
situations where the citizen did not have transportation or officer felt they needed to
intervene
Cats could be brought to either the AHS Woodbury or St. Paul shelter
Program Procedures/Costs:
The City of Maplewood - Police Department/Animal Control would be charged impound
fees for animals brought into an AHS facility by officers or animal control personnel
(Community Service Officers).
Stray cats brought into an AHS shelter by a community member would not be subject to
fee payment.
The City would pay the Animal Humane Society:
o 5 day impound (including vaccinations) - $125
o Administration Fee - $10
o Euthanasia/disposal (if not adoptable or able to be returned to location where
found due to health) - $25
If a citizen is feeding a feral colony or neighborhoods with a high population of strays
near their homes, can referred to the AHS Community Cat Program Coordinator
Department and AHS staff would co-design a brochure with information about the
program itself along with who to contact.
AHS would identify a staff person to serve as the City’s partner contact.
Officers would be instructed to NOT pick up and bring in cats with tipped ears as this
signifies that the cat is already sterilized and deemed unsuitable for re-homing.
The department and AHS staff would develop a community education program to
explain to citizens that tipped ears on a cat means the cat is part of the cat management
program
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Should the City proceed with the strategic partnership, AHS and City staff would need to
determine:
Citizen and staff drop off procedures/hours, since the AHS intake department is open
from 11am to 7pm.
Staff access to drop-off location during off hours.
Determination of cat reclamation procedures and costs.
Changes in the City Code of Ordinances reflecting Cat Management practices and
possible changes in cat licensure and ownership limitations and requirements.
Future of Cat Licensing:
While animal licensing serves a broad community health, safety, and welfare functions, one
purpose or benefit of licensing is the ability to identify the owner of missing or lost animal. Given
the proposed change whereby City staff would not generally respond to recover a
stray/wandering cat, the benefit of cat licensing is further diminished. This fact combined with
the reality that we take very few cat bite reports, it is recommended that we discontinue the
practice of licensing cats. We do however believe that ordinance limitations on the number of
cats allowed and care requirements should continue and/or be enhanced.
Budget Impact
The proposed program is believed to be cost neutral. A change in cat licensing requirements
would reduce City revenue by slightly more than $1,500.00 per year. Using 2015 year-to-date
numbers, costs for the five day hold on impounded cats is $140.50 plus tax (includes: 5 days @
$17.50/day, an $8.00 administrative fee, and a $45.00/placement impound fee). City cost year-
to-date is minimally more than $3,300.00 for the 24 cats sent to shelter. Obviously, in the
instance where a City staff member impounds a cat the City would bear the cost but in most
cases police and/or community service officers would not be involved in cat recoveries. On an
as needed basis, the City also pays for separate fees for certain veterinary services and
cremation of animal carcasses. For the month of August the City’s invoice for the month of
August was slightly more than $1,300.00. More than half the invoice resulted from the recovery
and impounds of cats.
Recommendation
This discussion is intended to provide background to the Council and secure of sense of
direction as to whether a cat management program is of interest to the Council. Should the
Council support a cat management strategy as proposed, Police Department and Citizen
Services staff will work with the City Attorney to assess and proposed needed Code changes.
In addition, staff will begin detailing the specifics and procedures for an eventual agreement
between the City and the Animal Humane Society. The goal would be to implement the cat
management strategy by January 1, 2016.
Attachments
None
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