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HomeMy WebLinkAbout2015-02-12 HPC Packet MAPLEWOOD HERITAGE PRESERVATION COMMISSION COUNCIL CHAMBERS  CITY HALL February 12, 2015  7:00 PM 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes a.December 11, 2014 HPC Meeting b.January 8, 2015 HPC Meeting 5.New Business a.Review Roles and Procedures b.2014 Demolition Report c.2014 Goals Status d.2014 Draft Annual Report e.2015 Goals 6.Old Business 7.Visitor Presentations a.Roles of Historic Preservation Agencies and Key Legislation, Professor Beth Wielde Heidelbergs, Minnesota State University, Mankato 8.Maplewood Area Historical Society Update 9.Commission Presentations a.Making History Relevant (Rudberg) b.History Mystery (Chair Boulay) 10.Staff Presentations a.Historic Context Study b.February 23 Council Presents Heritage Award 11.Adjournment MINUTES MAPLEWOOD HERITAGE PRESERVATION COMMISSION 7:00p.m., Thursday,December 11,2014 Council Chambers, CityHall 1.CALL TO ORDER A meeting of the Heritage PreservationCommission was held in the City Hall Council Chambers and called to order byVice Chair Currie at7:03p.m. 2.ROLL CALL Commissioners Chairperson Peter BoulayAbsent Commissioner Robert CreagerPresent Commissioner Richard CurriePresent Commissioner John GasparPresent Commissioner Frank GilbertsonPresent Commissioner Leonard HughesAbsent Commissioner Brenda RudbergAbsent Staff Natural Resources Coordinator, Ginny Gaynor Present 3.APPROVAL OF THE AGENDA Natural Resources Coordinator, Ginny Gaynor, requested to remove agenda items 9a and 9b. These agenda items will be added to the January agenda. Commissioner Gasparmoved to approve the agenda as amended. Seconded by CommissionerGilbertson Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.November 13, 2014HPC Meeting Commissioner Creagermovedto approve the November 13, 2014minutes. Seconded by CommissionerGaspar Ayes – All The motion passed. 5.NEW BUSINESS a.Meeting with Mike Koop Natural Resources Coordinator, Ginny Gaynor, updated the commission on the meeting with Mike Koop regarding surveying historical and non-historical properties. CommissionerCurrie moved to conduct an intensive survey focusing on non- residential structures and properties. Seconded by Commissioner GilbertsonAyes – All The motion passed. 6.OLD BUSINESS a.Gladstone Savanna Natural Resources Coordinator, Ginny Gaynor, updated the commission on the Gladstone Savanna project. Commissioner Currie moved to approve the design for Gladstone Savanna. Seconded by Commissioner GilbertsonAyes – All The motion passed. b.Historic Context 2 & 3 7.VISITOR PRESENTATIONS a.Mayor Nora Slawik 8.MAPLEWOOD AREA HISTORICAL SOCIETY UPDATE Presidentof Maplewood Area Historical Society (MAHS), Bob Jensen, presented on the memorial gardens and gave an update on MAHS activities. 9.COMMISSION PRESENTATIONS a. 10.STAFF PRESENTATIONS a.Friends of Maplewood Nature Center Calendar 11.ADJOURNMENT CommissionerCurriemovedto adjourn the meeting. Seconded by Commissioner GilbertsonAyes – All The motion passed. The meeting was adjournedat 8:39PM. Next meeting is January 8, 2014. Thursday, December 11, 2014 Heritage Preservation Commission Meeting Minutes MINUTES MAPLEWOOD HERITAGE PRESERVATION COMMISSION 7:00p.m., Thursday, January 8, 2015 Council Chambers, City Hall 1.CALL TO ORDER A meeting of the Heritage PreservationCommission was held in the City Hall Council Chambers and called to order byVice Chair Currie at7:03p.m. 2.ROLL CALL Commissioners Chairperson Peter Boulay Present Commissioner Robert Creager Absent Commissioner Richard Currie Present Commissioner John Gaspar Present Commissioner Frank Gilbertson Absent Commissioner Brenda Rudberg Present Staff Natural Resources Coordinator, Ginny Gaynor Present 3.APPROVAL OF THE AGENDA Chair Boulay removed agenda items 4a, 5a, 5b, 5c, 5d, 9a, 9b due to the absence of the videographer and lack of voting members for the December minutes approval. These agenda items will be added to the January agenda. Natural Resources Coordinator, Ginny Gaynor, added agenda item 10a. Visiting Class. Commissioner Curriemoved to approve the agenda as amended. Seconded by Commissioner Gaspar Ayes – All The motion passed. 4.APPROVAL OF MINUTES a.December 11, 2014HPC Meeting 5.NEW BUSINESS a.2014 Goals Status b.2014 Demolition Report c.2014 Draft Annual Report d.2015 Goals 6.OLD BUSINESS a.Heritage Award Natural Resources Coordinator, Ginny Gaynor, informed the commission that the original candidate declined the Maplewood Heritage Award. Thursday, January 8, 2015 Heritage Preservation Commission Meeting Minutes Chair Boulay moved to recommend Carolyn Peterson to council as recipient of 2014 Maplewood Heritage Award. Seconded by Commissioner Currie Ayes – All The motion passed. 7.VISITOR PRESENTATIONS a. 8.MAPLEWOOD AREA HISTORICAL SOCIETY UPDATE Commissioners updated the commission on the upcoming MAHS activities. 9.COMMISSION PRESENTATIONS a.Making History Relevant (Rudberg) b.History Mystery (Chair Boulay) 10.STAFF PRESENTATIONS a.Visiting Class Natural Resources Coordinator, Ginny Gaynor, informed the commission that a class from Minnesota State University –Mankato (their Edina location) will be attending the February and April Heritage Preservation Commission meetings. 11.ADJOURNMENT Chair Boulaymovedto adjourn the meeting. Seconded by Commissioner Currie Ayes – All The motion passed. The meeting was adjournedat 7:28PM. Next meeting isFebruary 12, 2015. Thursday, January 8, 2015 Heritage Preservation Commission Meeting Minutes TO: Heritage Preservation Commission FROM: Ginny Gaynor, Natural Resources Coordinator/HPC Liaison DATE: February 12, 2015Meeting RE: Roles and Responsibilities Introduction At the February Heritage Preservation Commission meeting, commis will briefly review roles, responsibilities, and protocol. Attachment 1 contains excerpts from the City of Maplewood Com Handbook. If you do not have a copy of the handbook and would l Ginny Gaynor. Attachment 1.Excerpts from Commission Handbook Excerpts from City of Maplewood Commission Handbook If you do not have a copy of the commission handbook, you can request one from your staff liaison. The Function of City Commissions Here is a brief summary of how city commissions serve the democratic process in the city of Maplewood: •Hold public meetings and use other means to determine what the community thinks about issues; •Recommend policies and procedures related to their respective fields to the City Council; •Serve as intermediary between the public, city staff and the City Council by providing information, explanation, and support for different points of view; •In specific instances, such as the Planning and Police Civil Service Commissions, make critical determinations pursuant to State Statute; •Make non-binding recommendations on issues, applications, and other policy matters as directed by the Maplewood City Council or required by law. Historical Preservation Commission The Historic Preservation Commission (HPC)is a seven member Commission, created to help the city of Maplewood with its overall historic preservation goals. To that end, two members should be in a preservation-related field and one Commissioner should be a member of the Ramsey County Historical Society. Commission members serve three year terms. The HPC's goals include supporting the protection of the City’s heritage by preserving, protecting, conserving, and wisely using the significant historical, cultural, architectural, or archeological objects, structures, buildings, and sites in the City. The City encourages broad citizen participation in historic preservation activities and has worked on such projects as the Bruentrup Farm preservation project. The Historic Preservation Commission also works closely with the Maplewood Area Historical Society. Role of the Chairperson and Vice Chairperson Commissions generally appoint the chair and vice chair at set times of the year. Although the appointment is usually for a year, the chair and vice chair serve at the pleasure of the commission. The willingness and ability of an individual to serve as the chair or vice chair should be taken into consideration. Commissions should try to give all commissioners an opportunity to serve as chair. The responsibility of service as chair or vice chair does take extra time. Responsibilities of the Chair: •Preside at all official meetings of the board, commission, or committee. •Consult with the staff liaison in drafting the meeting agenda. •Attend City Council meetings, in person or through another commissioner as designee, as needed to represent the commission, board, or committee with the approval of the commission, board, or committee. •Sign correspondence from the commission with the approval of the City Council. The effective chairperson also, during meetings: •Solicits opinions and positions from reticent commission members. •Protects new thoughts from being rejected prior to fair evaluation. •Discourages blame-orientated statements. •Keeps the discussion focused on the issue. •Builds trust by even handedness and fairness to all the participants. Responsibilities of the Vice Chair: •Substitute for the Chair as needed. Responsibilities of Individual Members Each member of the city of Maplewood board, commission, or committee agrees to the following responsibilities during his or her term of office: •Demonstrate respect, kindness, consideration, and courtesy to others. •Prepare in advance of meetings (e.g. read agenda packet carefully prior to the meeting) and be familiar with issues on the agenda. •Be respectful of other people’s time. Stay focused and act efficiently during meetings. •Serve as a model of leadership and inspire public confidence in Maplewood government. •Act and speak with honesty and integrity. •Do not speak for the commission unless authorized by the action of the commission. •Do not speak for the city unless authorized to do so by action of the City Council. •Encourage inclusiveness and the free flow of opinions and positions. Staff Liaison Responsibilities The City Manager or his/her designee serves as the staff liaison to city boards, commissions, and committees. The staff liaison attends all meetings of the commission, prepares the agenda, acts as technical advisor, and finalizes the minutes for approval by the group at its next meeting. Requests for information or support should be directed to the staff liaison, not directed to other city staff. Commissions do not have any supervisory authority over city employees. The responsibilities of city staff serving as liaisons include: •Provide background and context on a subject. •Alert the commissions of possible detrimental actions. •Offer professional expertise and recommendations about an issue. •Make commissions aware of relevant training opportunities through the League of Minnesota Cities or other such organizations. •Keep the board, commission, or committee focused on priorities. •Interpret codes, ordinances, city policies, and other regulations. •Ensure that motions and minutes reflect the intent of the commission. •Educate new members about their role and responsibilities. •Encourage members to participate fully on the commission. •Staff will make every effort to respond in a timely and professional manner to requests made by individual commissioners for information and assistance. Requests that require significant staff time should be approved by the City Council or city manager. •Staff response to an individual commissioner will be distributed to all commission members if the liaison believesthe material may be of interest. •Staff is assigned to the commission but reports to the City Manager. •Post the agendas and minutes to city bulletin board (agenda only) and website in a timely manner. Relationship with City Council Members of city commissions are sometimes referred to as the “eyes and ears” of the City Council. They serve an important role in extending the reach of the democratic process into the community. Even though the Council relies on the work of city commissions, there should be no confusion about the separate roles of each. In this symbiotic relationship, however, commissioners need to remember they were not appointed to relieve the elected officials of making political decisions. Commissioners should avoid trying to predict actions or votes of elected officials. This does not preclude them from interpreting elected official philosophy. Commission members should also recognize that the elected body’s area of concern is much broader and in some cases a commission recommendation will not be followed. Commissioners should not interpret this as a rebuke but rather an inevitable part of the process. Members of commissions should: •Make their decisions based on their judgment and not predict by word or action what City Council will decide. •Think of themselves as advisors rather than decision-makers (except as prescribed by statute). Remember that the City Council has a broader area of concern and does not always follow commission recommendations. Agenda An agenda for each meeting of acity commission is prepared by the staff liaison in consultation with the chair. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. Agendas must be available at the City Clerk’s office at least 72 hours prior to the meeting. Placing Items on the Agenda A commissioner may request an item be considered on a future agenda and, upon consensus of a majority of the commission, staff will prepare a staff report if formal commission action is necessary. A member of the public may request an item be placed on a future agenda during public comment or through other communications with commission members, and upon consensus of a majority of the commission, a staff report will be prepared and approved by the City Manager, or his/her designee. Motions A motion is the way that a group under parliamentary procedure conducts business. There are a number of types of motion, each of which must meet certain requirements before a vote can be taken. A reference guide to motions is provided in chart form in the appendix of this handbook. Steps in making, discussing and voting on a motion: •The maker of the motion asks for recognition by the Chairperson. •After the individual is recognized, he/she will state “I move …” •The Chair will ask if there is a second. Another member of the group must second the motion in order for discussion to start on the motion. •The Chair then restates the motion “It has been moved and seconded that …” and opens the floor to discussion. •The Chair will recognize members who wish to comment on the motion. Only one motion may be discussed at a time. It is important that all members of the group are clear on what the motion is and what its effect will be. Spirited discussion helps to answer questions and explore different interpretations and/or impacts of the motion. •At the end of the discussion period the Chair will “call for the questions” and ask how many members vote “Aye” and how many vote “No” or “Abstain”. Criteria for Effectiveness Understand the purpose of your commission. •Be clear on your role and responsibility and how this particular board, commission, or committee fits into the governance of the city of Maplewood. Prepare for each meeting in advance. •Read through the agenda and know what will be discussed at each meeting. Read through staff reports or other background materials, or visit sites, as appropriate. Bring an open mind to each meeting. •You are representing the entire community in your role as a member of a city board, commission, or committee, so it is important to put aside personal opinions and be open to new ideas, information, and points of view. Treat everyone with respect and dignity. •You are an important part of the democratic process, which guarantees access and fair treatment to all. Your behavior and attitudes are in the spotlight and should reflect the highest standards of the community. Demonstrate patience, show empathy, and remain dignified under stress. Phrase motions with care •. Phrasing a motion can be difficult and corrections may be necessary before it is acted upon. Commissioners may wish to write out motions beforehand or ask staff to prepare a draft for difficult issues. Working with City Staff •Treat all staff as professionals. Acknowledge the abilities, skills, experience, and dignity of every employee of the city of Maplewood. They are choosing to make their living serving your community and should be respected for that choice. Recognize that staff liaisons value their family and personal time. Accordingly, contacting staff during non- working hours is generally discouraged. •Communicate clearly, honestly, and directly. •Build a relationship based on mutual trust and respect. •Don’t criticize or embarrass city staff in a public setting. If you have a concern about staff performance, it should be brought privately to the City Manager. •Don’t ask city staff to perform tasks or share information outside the role as liaison. MEMORANDUM TO: Heritage Preservation Commission FROM: Ginny Gaynor, Natural Resources Coordinator/HPC Liaison DATE: February 12, 2015 HPC Meeting SUBJECT: 2014Demolition Report Introduction The Heritage Preservation Commission (HPC) has requestedphotos of buildingdemolitionsor sites at yearend. This request was made by the HPC to help provide a record of the buildings or sitesthat weredemolishedand provide comments ontheirhistorical significance in the city. Discussion Below is thelist of properties that receiveda permitto demolish a building in 2014. Attachment 1 contains photos of most of these. 319 Bellwood Avenue, House, fire 1285 Cope Avenue, Commercial building, site being redeveloped 1560 County Road B, 12x12 gas house at John Glenn School, damaged by vehicle 1800 Bradley Street, House 1880 English Street, Mobile home 2228 Maplewood Drive, Canopy demolished 2480 Linwood Avenue, Pole barn 2650 Harvester, Houseand garage 3094 White Bear Avenue, Commercial building, site being redeveloped In addition, permits to demolish garages were received from: 2415 Cypress Street 798 McKnight Road 264 Maryland Avenue 1800 Flandrau Street 111 Century Avenue 1405 Larpenteur Avenue Recommendation Review,comment and approvethe HPC demolition report for 2014. Attachments 1.Photos of buildingsthat received demolition permits(excluding garages) 12/29/2014 319 Bellwood 1285 Cope 1 12/29/2014 1560 County Road B 12x12 gas house 1800 Bradley 2 12/29/2014 1880 English 2228 Maplewood (only canopy demolished) 3 12/29/2014 2480 Linwood Pole Shed 2650 Harvester 4 12/29/2014 3094 White Bear Avenue 5 2014Heritage Preservation CommissionGoals - Status 1.Continue all necessary measures for the Certified Local Government (CLG) status by maintaining a historical site survey and providing all the documentation required to the Minnesota State Historic Preservation Office.Completed. 2.Complete Historic Context Study.Completed. 3.Develop criteria for local designations, identify site to designate, and begin process for designation of onesite.Criteria selected. Need to prepare promotional materials, identify site, and begin designation process. 4.Submit a nomination to the city council for the Maplewood Heritage Award for 2013. Completed. 5.Submit a recommendationto the city council to have a Heritage Award for businesses. Completed. Decided to NOT create business heritage award. 6.Write and obtain a grant for preservation planning.Not completed. 7.Write a grant to continue archeological investigation at Fish Creek.Not completed. 8.Ensure proper preservation ofthe city council minutesand public access to copies of the minutes.City’starget for online availability of all minutes is 2016. 9.Review photos of demolished buildings throughout the year and make it part of the HPC’s annual report.Doannually in January. 10.Have a guest speaker from a historical sitegive historical presentation to the commission. Completed. 11.Continue to identify and recognize historic families. 12.Continue to identify and recognize the history of geographic features such as lakes, etc. 13.Continue to provide and add links to the city website from the Maplewood Area Historical Society, Minnesota State Historical Society and other public websites. 14.Continue to identify books, articles and media about Maplewood. Work with the Maplewood Library to provide the books, articles and media to the public. 15.Continue to promote, collaborate and work with the Maplewood Area Historical Society. MEMORANDUM TO: Melinda Coleman,City Manager FROM: Heritage Preservation Commission Ginny Gaynor, Natural Resources Coordinator/HPC Staff Liaison DATE: [Insert Date] SUBJECT: Approval of Heritage Preservation CommissionAnnual Report Introduction The Heritage Preservation Commission (HPC) has preparedtheir annual report. Chair Peter Boulay will present the report to the city council for review. Background 2014 HPC ANNUAL REPORT Members The HPC consists of seven members appointed by the city council. Membership terms are for three years. The current membership is as follows: CommissionerMembership Began Term Expires Peter Boulay(Chair)10-09-0604-30-15 Richard Currie(Vice Chair)01-26-0404-30-16 Robert Creager07-26-04 04-30-16 John Gaspar01-14-1304-30-17 Frank Gilbertson09-09-1304-30-16 Leonard Hughes04-23-12resigned January 2015 Brenda Rudberg04-11-1104-30-17 The staff liaison isGinny Gaynor, Natural Resources Coordinator. Meetings The HPC’s regularly scheduled meetings are the second Thursday of themonth at 7:00 p.m. In 2014, the HPC held tenmeetings. Designated Sites as of December 31, 2014 City of Maplewood Has DesignatedOne SiteLocally 1 Owner: City of Maplewood BruentrupHeritage Farm Site,2170 County Rd D,Maplewood, MN 55109 OnePropertyin the Cityis on the National Register Owner: Ramsey County Ramsey County Poor Farm Campus (cemetery, barn, milk house, water tower, garage and boiler shop) 2020 White Bear Ave,Maplewood, MN 55109 Inventory of Historic Buildings Maplewood maintains an inventory of historic homes, which was developed by HPC and Maplewood Area Historical Society. Reviews and Accomplishments 1. Satisfactorily performedthe responsibilities listedinthe MN Certified Local Government (CLG)Procedures Manual and those specifically delegated to it under the Act by the MinnesotaState Historic Preservation Office (SHPO): The City of Maplewood HPC has demonstrated an active commitment per the Minnesota CLG Procedures Manual. No newlocal designations were made in 2014.TheHPCprepared criteria for a local designation program and will launch the program in 2015. Norenovation requests were submitted or reviewed for a siteon the National Register. No NationalRegister nominationswere commented on or submitted to the SHPO. Commissioner Rudberg and Staff LiaisonGaynor attended the American Association of State and Local History annual conference (funded by CLG grant). 2.The HPC assisted consultants in conducting an Historic Context Study,by providing input and reviewing drafts. This project was financed with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through theMinnesota Historical Society. 3.The HPC recommended BobJensenfor the 2013 Maplewood Heritage Award. The Maplewood Heritage Award is an annual award recognizing an individual who has positively influenced our city’s past or strengthened the preservation of Maplewood history. 4.The following guest speakers gave historical presentations at HPC meetings: a.Maplewood Drive-In Theater, Pete Boulay b.Old Betsy-Gladstone’s First Fire Engine, Bob Jensen and Dick Juker c. Oral Histories and Maplewood Volunteer Firefire Oral History Project, Kate Cavett d.Memory Groves, Bob Jensen 5.The HPC reviewed the following developmentor renovationproposals:Gladstone Phase II Improvements. 6.The HPC recognized the following demolished buildings in 2014: 319 Bellwood Avenue, House, fire 1285 Cope Avenue, Commercial building, site being redeveloped 1560 County Road B, 12x12 gas house at John Glenn School, damaged by vehicle 2 1800 Bradley Street, House 1880 English Street, Mobile home 2228 Maplewood Drive, Canopy demolished 2480 Linwood Avenue, Pole barn 2650 Harvester, House and garage 3094 White Bear Avenue, Commercial building, site being redeveloped Outside Activities Several HPC members are also members of the Maplewood Area Historical Societyand worked collaboratively on society events. Conclusion The Maplewood HeritagePreservation Commission is committed to promoting the use and conservation of historic properties for the education, inspiration, pleasure and enrichment of the citizens of this area. 2015Goals On February 12, the HPC approved the following goals for 2015: [insert 2015 goals] RECOMMENDATION Staff recommends City Council approvesthe 2014 Heritage Preservation Commission annual report. 3 MEMORANDUM TO: Heritage Preservation Commission FROM: Ginny Gaynor, Natural Resources Coordinator/HPC Liaison DATE: February 12, 2015Meeting RE: 2015Commission Goals At the FebruaryHeritage Preservation Commission (HPC) meeting, commissioners will develop goalsfor 2015. As you think about you’d like to accomplish in2015, it may help to categorize activities into three groups:1) Preservation/Preservation Planning, 2) Research, and 3) Education/Interpretation/Outreach.It is not necessary to be active in each of these areas every year. A list of Maplewood Area Historical Society’s 2015 Public Programs are attached (Attachment 1). Three goals from 2014 that have not been completed should be carried over to 2015are: 1.Complete local designation materials and launch program. 2.Submit grant for Fish Creek archeology and conduct project (Aprilgrantdeadline). 3.Submit grant for inventory (April grantdeadline.) Mayor Slawik and City Council member Abrams have asked whether theHPC is interested in working on video clips of Maplewood history. This might include short 2-minute videos or longer videosorinterviews that could be used alone or pulled into the Spotlight on Maplewoodcable show. In addition to being shown on cable television, shorter clips could be links on the city’s website. HPC members would need to select topics, write scripts, find photos, etc. Staff from Government Television Network Channel 16 could assist with filming and production work. This is a project that would be done mostly outside the monthly commission meetings so the HPC would need a committee to undertake this. It could be a good joint project with MAHS. RECOMMENDATION Develop HPC goals for 2015. Attachment 1 2015MAHS Social and Interpretive Events – Open to the public Saturday, January 10, 11:30am & 2pmHoliday Tea Saturday, February 14, 5-9pm Sweetheart Dinner, $50/individual, limited to 24 guests Sunday, March 29, 9am – 1pm Breakfast with Easter bunny Friday,April 17, 6-10pm Card Party Saturday, April 25, 9am – 1pm Farmyard cleanup day Sunday, May 3, Noon –3pm Exhibits Open House Saturday, May 30, 11:30am Spring Tea Sunday, June 7, Noon – 3pm Exhibits Open House Sunday, June 14, 11am – 3pm Dairy Day Sunday, July 5, Noon – 3pm Exhibits Open House Sunday, July 26, Noon – 3pm, Volunteer Appreciation Day Sunday, August 2, Noon – 3pm Exhibits Open House Saturday, August 22, 11am – 3pmJohnny Appleseed Day Sunday, September 6, Noon – 3pmExhibits Open House Friday, October 16, 6 – 9pm Halloween Hoedown Friday, November 13, 6 – 10pm Card Party Saturday, December 5, 9am - noonBreakfast with Santa Wednesday, December 9, 6 –8pmMember’s Potluck Dinner Sunday, December 13, 1 – 4pm Holiday Open House