HomeMy WebLinkAbout2015 07-27 City Council Workshop PacketPPLLEEAASSEE NNOOTTEE SSTTAARRTT TTIIMMEE IISS 66::0000 PPMM
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M. Monday, July 27, 2015
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Discussion on Strategic Objectives, Continued
F. ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, City Manager
Mike Funk, Assistant City Manager, HR Director
DATE: July 22, 2015
SUBJECT: Review Strategic Priorities and Key Outcome Indicators
Introduction
The purpose of this discussion is to review the Key Outcome Indicators (KOI’s) and the Targets.
The council also expressed using terminology that can be more effectively communicated to the
community. As such, staff will be presenting the attached presentation to facilitate a dialog with
the council that focuses on desired Measures and Goals.
Background
Staff presented the five (5) strategic priorities and Key Outcome Indicators at the June 22, 2015
and July 13, 2015 Manager’s Workshop. It is recognized that this document is significant in that
it establishes a strategic focus for the future of the community; therefore the City Council
directed staff to bring this item back for further discussion, including clarity on terminology.
Budget Impact
There is no estimated budgetary impact projected for this discussion.
Recommendation
Staff recommends the city council review and provide direction.
Attachments
1. Strategic Plan Presentation
E1
Workshop Packet Page Number 1 of 10
City of Maplewood
Strategic Plan presentation
July 27, 2015
City Manager Workshop
E1, Attachment
Workshop Packet Page Number 2 of 10
Executive Summary
The strategic plan consists of a set of five (5) strategic priorities, which are
the highest priority issues for the next two years, a series of key outcome
indicators and targets, which describe desired outcomes and success
measures, and a list of strategic initiatives, which define the actions
necessary to ensure successful effort.
The purpose of tonight’s discussion is to affirm the five (5) strategic priorities
and the specific targets that will be used to measure success.
Once the Mayor and Council affirm the five (5) strategic priorities, staff will
create specific action steps in order to meet the council directed targets.
E1, Attachment
Workshop Packet Page Number 3 of 10
Components of the Strategic Plan
Strategic
Priority
(Council)
Measures
(Council)
Goals
(Council)
Action
Plans
(Staff)
E1, Attachment
Workshop Packet Page Number 4 of 10
Five Strategic Priorities
Financial Sustainability
Coordinated Communication
Effective Governance
Targeted Redevelopment
Operational Effectiveness
E1, Attachment
Workshop Packet Page Number 5 of 10
Financial Sustainability
MEASURES
(Key Outcome
Indicator-KOI)
GOALS
(Target)
Reserve funding-
facilities and
equipment
All critical items
identified in asset
mgmt. plan funded in
3 yrs
General Fund
reserves
40% of Gen. Fund
operating revenues
are dedicated
reserves
Budget Positive change to net
assets-all govt’l
funds-excluding
future bonded items
Maintain a positive financial position by balancing revenues and expenditures for operations, debt
management, and capital improvements. Provide long-term sustainability of quality city services at a level
that reflects community values and is supported by available resources.
E1, Attachment
Workshop Packet Page Number 6 of 10
Coordinated Communication
MEASURES
(Key Outcome
Indicator-KOI)
GOALS
(Target)
Citizen engagement 3 new engagement
tools implemented
Communication Determination made
regarding most
effective modalities
Feedback from
diverse communities
--Most effective
methods for feedback
determined
--One new approach
implemented
Maplewood is an evolving community and will need to position itself for the future. Create a long-
term vision that reflects our community identity and be able to effectively communicate a
consistent, broad-based message and brand through a variety of mediums.
E1, Attachment
Workshop Packet Page Number 7 of 10
Effective Governance
MEASURES
(Key Outcome
Indicator-KOI)
GOALS
(Target)
Decisions/Strategic
Plan
80% of goals accomplished each year
Council Meeting
Decorum
90% compliance w/ rules of group charter
Advisory
Board/Commissions
Create annual initiatives/work plans to support city’s strategic plan
Maplewood is committed to effective governance. This begins with creating a culture that is built
on trust, creating clearly defined expectations, and is focused on the city’s long-range mission and
vision.
E1, Attachment
Workshop Packet Page Number 8 of 10
Targeted Redevelopment
MEASURES
(Key Outcome
Indicator-KOI)
GOALS
(Target)
Gladstone area
redevelopment
--3 parcels Maplewood
Bowl completed
--Partnerships in place-
trailer park
--50% agree to relocation-
auto repair
Vacant commercial
space
50% of sq. ft. back in
productive use
Century Ave. corridor Shared vision w/Oakdale,
Ramsey & Washington
counties and stakeholders
(prior to infrastructure)
Guide the type and intensity of residential development by leveraging resources to expand the tax
base and create life-cycle/mixed housing options that meet the diversity of the community.
Promote commercial development through green building efforts and innovation that supports
existing infrastructure; and to create an environment for businesses to expand.
E1, Attachment
Workshop Packet Page Number 9 of 10
Operational Effectiveness
MEASURES
(Key Outcome
Indicator-KOI)
GOALS
(Target)
Performance
measures
Five core effectiveness
measures-all
departments
Collaboration/shared
services
Two new executed
service agreements-
one internal, one
external
Survey results 80% or greater
favorable rating on
service delivery
The city values organizational efficiencies, which is based on performance measurement and
accountability.
E1, Attachment
Workshop Packet Page Number 10 of 10