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HomeMy WebLinkAbout2015-03-26 ENR Packet AGENDA CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCESCOMMISSION Thursday,March 26, 2015 7p.m. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval ofMinutes: a.February 25, 2015 5.New Business a.Republic Services Annual Trash and Yard Waste Performance Review 1)2014Trash and Yard Waste Report 2)2015Trash and Yard Waste Work Plan 6.Unfinished Business a.2015 ENR Commission Goals-Implementation Strategies 7.Visitor Presentations 8.Commission Presentations 9.Staff Presentations a.Earth Hour –March 28, 2015 b.Spring Clean Up –April 18, 2015, 8 a.m. to 1 p.m. (Aldrich Arena) c.Urban Agriculture Tour -June 25, 2015 d.Maplewood Nature Center Programs 10.Adjourn Agenda Item 4.a. MINUTES CITY OF MAPLEWOOD ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION 7:00 p.m., Wednesday, February 25, 2015 Council Chambers, City Hall 1830 County Road B East 1. CALL TO ORDER A meeting of the Environmental and Natural Resources Commission was called to order at 7:04 p.m.by Chair Palzer. 2. ROLL CALL Randee Edmundson, Commissioner Present Deborah Fideldy, CommissionerPresent Mollie Miller, Commissioner Present Ann Palzer, Chair Present Tom Sinn, Commissioner Present Dale Trippler,Vice Chair Present Ginny Yingling, Commissioner Present Staff Present Shann Finwall, Environmental Planner Ginny Gaynor, Natural Resource Coordinator Ann Hutchinson, Lead Naturalist City Council Liaison Present Kathleen Juenemann, City Councilmember 3. APPROVAL OF AGENDA Commissioner Tripplermoved to approve the agenda as submitted. Seconded by CommissionerMiller. Ayes – All The motion passed. 4. APPROVAL OF MINUTES CommissionerTripplermoved to approve the December 15, 2014, Environmental and Natural Resources Commission meeting minutes as submitted. Seconded by CommissionerFideldy. Ayes –Commissioner’s Edmundson, Fideldy, Miller, Sinn, Trippler, & Yingling Abstention – Chairperson Palzer The motion passed. February 25, 2015 1 Environmental and Natural Resources Commission MeetingMinutes 5.NEW BUSINESS a.Election of Chair and Vice Chair i.Environmental Planner, ShannFinwall gave the reporton the election of chair and vice chair. CommissionerEdmundsonmoved toelect Dale Trippler as Chair ofthe ENR Commission for 2015. Seconded by CommissionerMiller.Ayes –All The motion passed. Commissioner Tripplernominated Mollie Miller as Vice Chair. Commissioner Yingling nominated Tom Sinn as Vice Chair. Both Commissioner Miller and Commissioner Sinn accepted the nominations to serve as vice chair. The Commission voted for Vice Chair via a private vote. Environmental Planner Finwall counted the vote results. Commissioner Miller received six votes for Vice Chair and Commissioner Sinn received one vote for Vice Chair. Commissioner Miller was appointed as the Vice Chair of the ENR Commission for 2015.. Dale Trippler ran the remainder of the ENR meeting from this point on as the new chair. b.Tennis Sanitation, LLC, Annual Recycling Performance Review i.Environmental Planner,Shann Finwall gave the reporton the annual recycling performance review. ii.David Domack, Tennis Sanitation, addressed and answered questions of the commissionregarding the City’s recycling program. iii.City Council Liaison, Kathleen Juenemann addressed the commission. The Commission touched on the following issues during their review with Tennis Sanitation: Recycling education National Night Out Plastic bag recycling How can we get non-and low-participating residents to recycle? How are the recycling markets doing? The annual report should include pictures of Maplewood The conversions of amount recycled to a real life object like trees saved is beneficial, however, you should convert to gasoline, not oil. The totals for the year on the charts should be moved to the first column so it is easier to read The ENR Commission thanked Tennis Sanitation for their continued efforts to improve the City’s recycling program. The recycling annual review will go to the city council on March 9, 2015. February 25, 2015 2 Environmental and Natural Resources Commission MeetingMinutes c.2015 ENR Commission Goal Setting i.Environmental Planner, Shann Finwall gave the reporton the 2015 goal setting for the ENR Commission. ii.Lead Naturalist, Ann Hutchinson gave the report on the 2015 goals for the Maplewood Nature Center. iii.Natural Resource Coordinator, Ginny Gaynor gave the reporton the natural resource projects for 2015. iv.City Council Liaison, Kathleen Juenemann addressed the commission and thanked them for their service and dedication to support the City in its environmental initiatives. The Commissionheld a brainstorming activity to narrow down three main goals for 2015 as follows: Environmental Education Urban Agriculture Storm Water Management d.2014 ENR Commission Annual Report i.Environmental Planner, Shann Finwall gave the 2014 ENR Commission Annual Report. Commissioner Palzer moved to approve the 2014 ENR Commission Annual Report. Seconded by Commissioner Miller.Ayes –All The motion passed. This item will go to the city council on March 9, 2015. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS None present. 8.COMMISSION PRESENTATIONS a.Harambee Community Cultures Environmental Science School – Commissioner Miller gave the Commission an update on the Harambee Community Cultures Environmental Science Schooland the environmental projects they are undertaking. Commissioner Miller’s son attends the school. Commissioner Miller would like to invite the environmental teacher to a future Commission meeting to discuss how the Commission and school might partner in future environmental project. 9.STAFF PRESENTATIONS a.The March ENR Commission meeting has been rescheduled to Thursday, March 26, 2015. b.Nature Center Programs February 25, 2015 3 Environmental and Natural Resources Commission MeetingMinutes i.Environmental Planner, ShannFinwall presented the upcoming Nature Center Programs. For more information contact the Maplewood Nature Center at (651) 249- 2170. 10.ADJOURNMENT Chair Trippleradjourned the meeting at 9:38p.m. February 25, 2015 4 Environmental and Natural Resources Commission MeetingMinutes Agenda Item 5.a. MEMORANDUM TO: Environmental and Natural Resources Commission FROM: Shann Finwall, AICP, Environmental Planner DATE: March 13, 2015for the March 26 ENR Commission Meeting SUBJECT: Republic Services Annual Trash and Yard Waste Performance Review - 2014 Trash and Yard Waste Report and 2015 Trash and Yard Waste Work Plan Introduction The City-Wide Residential Trash and Yard Waste Service Agreement between the City of Maplewood and Republic Services require that the contractor submit an Annual Report and Work Plan. The Annual Report requires, at a minimum, trash cart sizes, total tons of trash/yard waste/bulky items collected, number of trash cart repairs/warranty issues, service log of residents where education tags were left, log of complaints, and number of households served. proposals for system improvements. The work plan includes Background Annual Report The 2014 Annual Report (Attachment 1) summarizes implementation strategies taken by Republic Services and the City in 2014 to improve service: Public education tools/enhancement Routing improvements Maplewood Solid Waste Management Survey Fall Clean Up Campaign Trash and Yard Waste Data The Year End Trash Services Report (attachment to the 2014 Annual Report) summarizes materials collected in 2014as well as households and sizes of carts participating in the City’s trash and yard waste program. A comparison of trash and yard waste collection in 2013 and 2014 follows: 2013 2014 Trash collected 8,007.18tons8,134.45 tons Bulky items (regular schedule) 28.80tons45.04 tons Bulky items (Fall Clean Up Campaign) 25.40tons19.20 tons Yard waste collected 600.88tons538.30 tons A comparison of households participating in the trash and yard waste program in 2013and 2014follows: 20132014 Single family accounts 8,7878,760 Townhome/manufactured home accounts 144144 Permanent exemptions 264264 Walk up service 5159 Yard waste accounts 913997 Annual Work Plan The 2014 Work Plan (Attachment2) includes improvements in routing, RFID monitoring, City Hall Organics Collection Program, Fall Clean Up Campaign, Pay As You Throw price schedule, tour of RRT Facility or Republic Services’Inver Grove Heights facility, and cart inventory. Annual Performance Review The Agreement specifies that the Environmental and Natural Resources Commission and the City Council review Republic Service’s performance yearly.The objectives of the review include reviewing and offeringfeedback on the Annual Report and Work Plan and reviewingthe contractor's performance based on feedback from residents. Recommendation Approve Republic Services’ 2014Annual Trash and Yard Waste Report and 2015Work Plan for the City’s residential trash and yard waste collection system. Attachments 2014Annual Trash and Yard Waste Reportand 2015Work Plan Attachment 1 CITY OF MAPLEWOOD AND REPUBLIC SERVICES TRASH AND YARD WASTE SERVICES 2014 ANNUAL REPORT Produced by Doug Link, Republic Services Shann Finwall, City of Maplewood City of Maplewood and Republic Services 2014 Annual Trash and Yard Waste Report Republic Services began residential trash and yard waste service in Maplewood on October 1, 2012. We believe that the City and its citizens are happy with the service under this agreement and are pleased to present the 2014 annual report which summarizes our efforts to improve upon the service. Public education tools/enhancements: The Citys trash and recycling contractors (Republic Services and Tennis Sanitation) worked with staff to create a new Solid Waste Manage Guide for 2015. The guide is more convenient to residents, offering combined information on trash, yard waste, and recycling. Republic Services and Tennis Sanitation covered the cost of printing and postage as part of the trash and recycling agreements. The guide was mailed to all residents eligible for curbside trash and recycling service in J Theannual guide has proven to be valuable public education tool  40 percent of residents responding to the 2014 Solid Waste Survey stated they learn about the Citys trash and recycling services through the yearly guide. Additionally, 70 percent of residents responding to the survey s does a good job at educating residents on our trash and recycling programs. 2015 Maplewood Solid Waste Management Guide 2 2015 Maplewood Solid Waste Management Guide Routing improvements: Republic Services has continued to fine tune the routing in Maplewood to reduce truck traffic and be as efficient as possible. Each year we evaluate the Maplewood routes with our routing software to determine if changes need to be made. Following is a summary of 2014 routing improvements: 1)Republic Services was able to reduce 440 hours in route time by reconfiguring one municipal solid waste route in 2014. This has resulted in a decrease of fuel consumption by 1,750 gallons, reducing the trash service carbon footprint in the community. Routing Software Assists in Creating More Efficient Trash/Yard Waste Routes 3 2)Republic Services supplies Maplewood residents with 65 gallon carts for yard waste service. The carts were originally tipped manually into a rear loaded truck. In 2014 Republic Services converted the pick up of yard waste to automated trucks. This allows us to complete the route quicker and reduces employee exposure to lifting injuries. Because of this improvement, Republic Services spends approximately eight to ten hours less per week collecting yard waste in Maplewood, saving about 1,000 gallons of fuel per yard waste season (April to November). 65 Gallon Yard Waste Cart Maplewood Solid Waste Management Survey: Republic Services assisted the City of Maplewood in the creation of an on-line Solid Waste Management Survey. The survey questions were drafted to evaluate the Citys solid waste progra yard waste, recycling, and bulky item collection. The City advertised the survey in the Fall edition of Seasons. A total of 79 residents went on-line and took the survey. 2014 Maplewood Solid Waste Survey Fall Clean-up Campaign: Republic Services assisted the City with its second Fall Clean Up Campaignwhich was held during the second and third weeks in October. The Campaign offers half-price curbside bulky item collection and an educational component focusing on reducing, reusing, and recycling. During the 2014 Fall Clean Up Campaign 330 properties participated with a total of 19.2 tons of bulky items collected including appliances, electronics, old furniture, and carpet. Refer to the 2014 Year End Trash Service Report on Attachment 1 for additional information on items collected during the Campaign. Fall Clean Up Campaign Education Material 5 Trash and Yard Waste Data: This data is included on the attached Year End Trash and Yard Waste Services Report and contains information on the amount of municipal solid waste, yard waste, and bulky items collected throughout the year as well as the number of households and sizes of carts participating in the Citys trash and yard waste program. Moving forward this data can be used to compare the amount of trash and yard waste collected from year to year, which is helpful in determining if the City and Contractors waste reduction educati are working. Waste collected through the Citys trash service is brought to the Resource Recovery Facility in Newport. There it is sorted to capture materials that can be recycled. The remaining is created into resource derived fuel which is used to create energy. In 2014Republic Services collected 8134 tons of municipal solid waste from Maplewood residential properties. According to the Resource Recovery Facility information, this amount of waste converts to the equivalent of generating enough electricity for around 500 homes in one year! In 2014 Republic Services also collected 538 tons of yard waste and 45.04 tons of bulky items during the regular bulky item pick up, and an additional 19.2 tons of bulky items during the Citys Fall Clean up Campaign. Attachment to 2014 Annual Trash and Yard Waste Report: 2014 Maplewood Year-End Trash Services Report 6 2014 Year-End Trash Service Report 2014 Year-End Trash Service Report Attachment 2 City of Maplewood and Republic Services 2015 Trash and Yard Waste Work Plan Republic Service proposes the following work items in 2015 which trash and yard waste service. Implementation Schedule: The trash and yard waste service agreement identified a five-year implementation schedule that outlines tasks and assignments for of the agreement. This schedule will be referred to as a guide for our work plans: 2014: Improvements in routing (including possible changes in the day-certain schedule and service areas) 2014: RFID system review and improvements 2014: Organic waste collection pilot project 2015: Creation of pay as you throw program 2016: Implementation of pay as you throw program 2017: Organics collection Improvements in Routing:Republic Services reviewed and made improvements to the trash and yard waste hauling routes as outlined in the 2014 annual rep staff to analyze the Citys day-certain schedule and service areas. Maplewood has a five-day trash and recycling collection schedule, Monday through Friday. possibilities for improvements to the schedule. RFID Monitoring: Maplewoods trash carts are equipped with Radio Frequency Identification (RFID) tags. The tags allow Republic Services the ability to monitor cart inventory and track time and location of cart collection. Per the requirements of ttrash and yard waste service agreement, Republic Services purchased RFID readers and installed them in three trash trucks purchased for Maplewoods trash service. The 2014 Work Plan included a review of the RFID system to refine the data and ensure the City receives up to date reporting. No action was taken on this item in 2014. The Fleet Mind software that tracks the data has not functioned to capacity since its installation. As such, Republic Services has not been able to submit RFID data to Maple Services will work with Fleet Mind staff to evaluate the readers and software and correct the system. Data from the RFID should be available to Maplewood mid-year. City Hall Organics Collection Program: Republic Services will assist the City of Maplewood with the implementation of the City Hall Campus Organics Collection ProgrMaplewood has been awarded a Ramsey County Public Innovation Grant for the program.in the amount of $11,762 will cover the cost of new organics collection containers for al buildings, waste sort before and after the organics collection program, and the cost of organics 1 collection for two years. Republic Services will monitor and report on the amount of organ collected and offer technical advice on rolling out and managing the program. Fall Clean Up Campaign: For the third year, Republic Services will assist the City of Maplewood on an annual Fall Clean Up Campaign. The campaign will allow residents another alternati disposing and recycling bulky items besides driving their items to the spring cleanup. In 2015 Republic Services will work with staffon options for expanding the campaign including: increased education on reducing, reusing, and recycling in addit increase inthetypes of items collected; and increase incampaign timeframe from two weeks to one month. Pay As You Throw (PAYT): In 2015 Republic Services will draft a revised pricing schedule for the Citys four trash service levels (20-32-65-95 gallon carts). The pricing schedule will be based on a pay as you throw methodology, where there is economic incentive for residents to reduce waste by opting for a smaller trash cart. The PAYT price schedule will intentionally increase the price increments between the levels to promote downsizing of car sizes used by residents of Maplewood.The draft pricing schedule will be complete for review by the Ci the annual trash hauling rates reviews in December. Tour of Resource Recovery Facility in Newport and/or Republic Services Inver Grove Heights Facility: Republic Services will schedulea tour for the Environmental and Natural Resources Commission and City Council at the RRT Facility in Newport where Maplewoods residential trash is disposed. Another alternative includes a tour of Repubts facility. The dispatch center for Maplewoods trash service is locatedin Inver Grove Heights including customer service and trash cart storage. Cart Inventory: The trash and yard waste service agreement requires that Republi manage the Citys trash carts. Republic Services updates the City on its cart inventory in its monthly trash reports. In 2015, Republic Services will conduct an in depth cart inventory to include a report on the number and size of carts: at each household in storage under warranty missing to be purchased 2 Agenda Item 6.a. MEMORANDUM TO:Environmental and Natural Resources Commission FROM:Shann Finwall, AICP, Environmental Planner SUBJECT:2015 GoalImplementation Strategies DATE: March 13, 2015 for the March 26 ENR Commission Meeting INTRODUCTION In February the Environmental and Natural Resources (ENR) Commissionheld a goal setting session. The following goals were discussed: 1) Environmental Education; 2) Urban Agriculture; and Stormwater Management. RECOMMENDATION The ENR Commission should finalize the 2015 goals and discuss how best to implement the goals. Agenda Item 9.a. CHANGE CLIM TE CHANGE USE #YOURPOWER AT EARTHHOUR.ORG EARTH HOUR # 28 MARCH 8:30PM Agenda Item 9.b Maplewood Spring Clean Up Saturday, April 18, 2015 8 a.m. to 1 p.m. Aldrich Arena, 1850 White Bear Avenue Items Accepted: Miscellaneous junk, construction debris, bulky metals, tires, appliances, electronics, furniture (including mattresses), carpet, bicycles, car seats, and other assorted items for free or a small fee(see fee schedule below).Payment can be made via cash or check. Household Hazardous Waste: Ramsey County will be collecting household hazardous waste (HHW) like paint, chemicals, oil, and other household items free of charge at the event. For more information on items collected and additional HHW hours and drop off sites visitRamseyAtoZ.com. Unwanted Medicine: Residents can dispose of medicine for free at the event. The Maplewood Police Departmentwill be in attendance to collect items such as pills, capsules, gel packs, IVs, inhalers, creams, and other items. Used needles, syringes, or lancets will not be accepted at the eventbut can be disposed of at the Ramsey County Sheriff’s year-round drop off site.For a complete RamseyAtoZ.com. list of medicine accepted and information on the drop off sites visit Paper Shredding: Protect your identity and credit by shredding private documents. Residents can bring sensitive documents (old bank accounts, credit card statements, old medical records, etc.) and have the documents shredded for free. Car Seats : Children’s car seats will be collected for free during the Spring Clean Up by a representative from Regions Hospital. The car seats will be inspected for safety and redistributed to needy parents/caregivers. The donor of the car seat must verify that the car seat has never been in a crash. Second Harvest Heartland Food Drive: Residents are encouraged to make a nonperishable food or cash donation at the entry gate to the event. These donations support Second Harvest Heartland, a local food shelf (www.2harvest.org). Items Not Accepted: Leaves, branches, and other yard waste will not be accepted at the event. Please contact Republic Services, the City’s contracted trash and yard waste hauler,at 651.455.8634 to set up yard waste serviceor dispose yard waste at one of Ramsey County’s yard waste sites RamseyAtoZ.com (). Type of Load and FeeAdditional Materials Collected at No Charge Vehicle LoadsFurniture Which Can Be Reused (lightly used) Goodwill(www.goodwill.org) Pick-Up Truck$15.00 – o 4’ x 8’ Trailer$20.00 o Bicycles (any condition) - Re-Cycle (www.re- Car$10.00 o cycle.com) Mini Van$15.00 o Carpet (dry carpet and foam padding, Bulky Items* maximum 6-foot wide roll) – Bro-Tex Appliances** $15.00 o www.brotex.com/carpetrecycling) ( Electronics(w/screen) $10.00 o Small Engines (lawn mower, snow blower, etc., Car Tires$5.00 o any condition) – Small Engine Doctors Furniture Which$10.00 o Household Hazardous Waste – Ramsey Cannot Be Reused RamseyAtoZ.com) County ( (couches, mattresses, chairs) * Bulky item charge in addition to load charge. ** Appliances with ammonia subject to increased charge. Information: Chris Swanson, Environmental Specialistat 651.249.2305or chris.swanson@ci.maplewood.mn.us www.ci.maplewood.mn.us/cleanups Maplewood Spring Clean Up Webpage,