HomeMy WebLinkAbout2015 06-29 City Council Workshop PacketPPLLEEAASSEE NNOOTTEE SSTTAARRTT TTIIMMEE IISS 55::0000 PPMM
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, June 29 2015
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. CPR Training (No Report)
2. 2016 – 2020 CIP Discussion/Review
F. ADJOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
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MEMORANDUM
TO: Melinda Coleman, City Manager
FROM: Gayle Bauman, Finance Director
DATE: June 23, 2015
SUBJECT: 2016-2020 CIP Discussion/Review
Introduction
The Capital Improvement Plan is an annually prepared document that coordinates the planning,
financing and timing of major equipment purchases and construction projects. The 2016-2020
CIP document is being released for review by the various Commissions and a Public Hearing on
the CIP will be held at the Planning Commission meeting on July 7th at 7:00 pm. As part of our
paperless efforts, a copy of the CIP is available in electronic format on the City’s webpage.
Following the receipt of recommendations from all the Commissions, the City Council will be
asked to adopt the CIP at the July 27th City Council meeting. Adopting the CIP does not commit
the council to the proposed projects, nor implement the assumptions made during the
preparation; however, this is the basis for the 2016 Budget as we continue with its preparation.
Background
The Transmittal Letter highlights the major projects within the Plan for consideration. The
document explains each of the proposed projects, as well as analyzes the impacts on the
budget for the various funds, along with the tax impact necessary to implement these projects
as proposed. The staff submits projects based upon goals set at the Council/Management
Team retreats. The finance staff analyzes the funds available for capital projects along with the
impacts of the staff proposals. A number of revisions are made in the project submittals based
upon the analysis of finance, as well as management priorities to achieve the attached CIP plan.
The attached table shows the changes that were made to the original requests based on the
City’s financial means and meetings with the various department heads.
There is a fairly significant decrease in the cost of projects included in the 2016-2020 CIP
compared to previous years. The proposed 2016-2020 CIP contains $35.2 million in
expenditures while the 2015-2019 CIP contained $48.2 million (a 27% decrease). The main
reason for this decrease is that projects related to the Parks System Master Plan, the Asset
Management Plan and the Gas Franchise Fee are not included in this document. The idea is
that these types of projects will have little, if any, effect on other city funds or the 2016 tax levy.
The only impact should be to the tax levy in 2017 and beyond. Staff is exploring using
Abatement Bonds to help fund projects in the Parks System Master Plan, using CIP Bonds to
help fund projects in the Asset Management Plan and still working through the implementation
of the Gas Franchise Fee. Information on these projects will be available later this year. The
projects that could possibly have an effect on 2016 operations or tax levy are included in the
2016-2020 CIP document.
Recommendation
No action required at this time. This item is for discussion only.
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2016 2017 2018 2019 2020
TOTAL
ORIGINAL REQUEST 5/21/15 7,669,870 10,373,260 10,305,590 19,119,520 9,879,980
57,348,220
ADDITIONS
Pond/Dorland area streets 80,000 2,420,000
2,500,000 Replacement project for Lakewood/Sterling
Franchise fee projects 60,000 1,250,000 1,010,000 1,780,000 1,050,000
5,150,000
MOVE/CHANGE/DELETE
Records Management
(5,000) (10,000) (15,000) (20,000)
(50,000)
Reduce amount set aside for future
replacement
Replace Rehab/Air Truck
(300,000) 300,000
0 Move from 2018 to 2019
Server storage
(60,000) 60,000
0 Move from 2019 to 2020
Farrell/Ferndale area streets
(100,000) 0 (7,460,000) 7,560,000
0 Move from 2019 to 2020
Park Upgrades to Existing Parks (50,000) (50,000) (50,000) (50,000) (50,000)
(250,000)
Keep at $100,000 per year - roll into
Abatement bond?
Lift station upgrade program 40,000 (5,000) (5,000) (5,000) (25,000)
0 Department change
Replacement of Police/Fire 800 MHz radios (296,250) (296,250) (296,250) (296,250) 35,000
(1,150,000) replace small amount each year ($35,000)
Lakewood/Sterling area streets 990,000 (3,180,000)
(2,190,000)
Franchise fee project - not full
reconstruction
DECLINE (to future years)
Dennis/McClelland area streets
(100,000) (100,000) (6,760,000)
(6,960,000) Move from 2020 to 2022
Veteran's Memorial Park (150,000) (450,000) (850,000) (750,000) (200,000)
(2,400,000) Deal with higher priority items first
Asset Management Software (115,000)
(115,000) Delay till funds are available
Regional Police Firearms Range (25,000) (100,000) (100,000) (100,000) (100,000)
(425,000)
Future of JPA uncertain - wait for more
information
EAB Ash Removal and Planting (100,000) (100,000) (150,000) (150,000) (150,000)
(650,000) Look at other options
REMOVE THE FOLLOWING - SEPARATE PLANS
Projects related to Parks System Master Plan (580,000) (350,000) (350,000) (390,000) (350,000)
(2,020,000) Sidewalk and Trail Improvements
Projects related to Parks System Master Plan (1,000,000) (1,000,000) (1,000,000) (1,000,000) (1,000,000)
(5,000,000) Park Maintenance & Reinvestment
Projects related to Franchise Fee (1,150,000) (1,250,000) (1,010,000) (1,780,000) (1,050,000)
(6,240,000) Street Projects
Projects related to Asset Management Plan (320,000) (320,000) (320,000) (1,070,000) (320,000)
(2,350,000) Building Maintenance & Reinvestment
UPDATED REQUEST 5,053,620 6,837,010 6,774,340 7,973,270 8,559,980
35,198,220
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