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HomeMy WebLinkAbout2015-07-21 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday, July 21, 2015 7:00 PM Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a. July 7, 2015 5. Public Hearing a. 7:00 p.m. or later: Approval of Planned Unit Development Revision for Overflow Parking Lot, The Shores at Lake Phalen, 1870 East Shore Drive 6. New Business a. Approval of Resolution of Appreciation for Al Bierbaum 7. Unfinished Business 8. Visitor Presentations 9. Commission Presentations a. July 13, 2015 city council meeting – Commissioner Arbuckle 1955 English Street, Public Easement Vacations 2020 Rice Street, Conditional Use Permit b. July 27, 2015 city council meeting – Commissioner Dahm 2016-2020 Capital Improvement Plan 1870 East Shore Drive, Planned Unit Development Revision Ordinance Amendment to Allow Temporary Outdoor Sales in BC (business commercial) Zoning District Resolution of Appreciation for Al Bierbaum 10. Staff Presentations a. Meeting Cancellation—August 4, 2015 for National Night Out – No Report 11. Adjournment DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 7, 2015 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:04 p.m. by Acting Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Commissioner Present Frederick Dahm, Commissioner Present Absent Tushar Desai, Chairperson John Donofrio, Commissioner Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Present Dale Trippler, Commissioner Present Staff Present: Michael Martin, Planner, Economic Development Coordinator Daniela Lorenz, Planning Intern 3. APPROVAL OF AGENDA Commissioner Trippler moved to approve the agenda as submitted. Seconded by Commissioner Ige. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Trippler moved to approve the May 5, 2015, PC minutes as submitted. Seconded by Commissioner Kempe. Ayes – All The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of Vacation of Public Easements, Villages at Frost-English, 1955 English Street i. Economic Development Coordinator, Michael Martin gave the report on the vacation of public easements for the Villages at Frost-English at 1955 English Street and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. No one came forward to address the commission. The public hearing was closed. July 7, 2015 1 Planning Commission Meeting Minutes Commissioner Trippler moved to approve the resolution vacating the sanitary sewer easement, established by Document No. 1791895 and 1800344, located near the middle of the property at 1955 English Street, since: 1. The easement would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Commissioner Trippler moved to adopt the resolution vacating the electrical easement, established by Document No. 1791896, and utility easement, established by Document No. 1820782 (abstract) and 567589 (Torrens), located near the northwest corner of the property at 1955 English Street, since: 1. The easements would serve no public purpose after the applicant redevelops the property into the Villages at Frost-English. This vacation is conditioned upon the following: 1. The applicant meets all and any conditions within Steve Love’s June 25, 2015 report. Seconded by Commissioner Kempe. Ayes - All The motion passed. This item goes to the city council on July 13, 2015. b. 7:00 p.m. or later: Approval of Conditional Use Permit for Used Motor Vehicles, Maplewood Collision Center, 2020 Rice Street i. Economic Development Coordinator, Michael Martin gave the report on the CUP for Used Motor Vehicles at Maplewood Collision Center at 2020 Rice Street and answered questions of the commission. ii. Owner & Applicant, Hue Vang, Maplewood Collision Center, 2020 Rice Street addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. No one came forward to address the commission. Acting Chairperson Arbuckle closed the public hearing. Commissioner Kempe moved to approve the conditional use permit resolution to allow a used motor vehicles business located at 2020 Rice Street North. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All use of the property shall follow the submitted site plan and approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. July 7, 2015 2 Planning Commission Meeting Minutes 3. The city council shall review this permit in one year. 4. Prior to the city issuing a business license, the property owner shall prepare the site in the following manner: a. Restripe all areas of the parking lot to meeting parking space dimension and drive aisle requirements. b. Remove all unapproved rental vehicles from the site. 5. New signs must comply with the current sign ordinance requirements. 6. No use of attention-getting advertising devices including, but not limited to, banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. All cars for sale must be kept in the fenced-in-area of the parking lot as indicated by the applicant’s site plan. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. Seconded by Commissioner Trippler. Ayes - All The motion passed. This item goes to the city council July 13, 2015. c. 7:00 p.m. or later: Approval of the 2016 - 2020 Capital Improvement Plan (CIP) i. Finance Director, Gayle Bauman gave the presentation for the 2016 – 2020 Capital Improvement Plan (CIP) and answered questions of the commission. ii. Building Official, Nick Carver answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. No one came forward to address the commission. Acting Chairperson Arbuckle closed the public hearing. Commissioner Kempe moved to approve the 2016 – 2020 Capital Improvement Plan (CIP). Seconded by Commissioner Dahm. Ayes - All The motion passed. This item goes to the city council on July 27, 2015. Commissioner Dahm will attend the City Council meeting on July 27, 2015 as the planning commission representative. 6. NEW BUSINESS a. Ordinance Amendment to Allow Temporary Outdoor Sales in BC (business commercial) Zoning District i. Michael Martin, Planner, Economic Development Coordinator, introduced Planning Intern, Daniela Lorenz and gave her background and what she will be working on in the department for the summer. Economic Development Coordinator Martin assisted in answering questions of the commission on the ordinance amendment. July 7, 2015 3 Planning Commission Meeting Minutes ii. Planning Intern, Daniela Lorenz gave the presentation on the ordinance amendment to allow temporary outdoor sales in BC zoning district and answered questions of the commission. iii. Building Official, Nick Carver answered questions of the commission. Commissioner Trippler moved to approve the ordinance amendment to allow temporary outdoor sales in BC (business commercial) Zoning District. Seconded by Commissioner Dahm. Ayes - All The motion passed. This item is planned to be heard at the city council on July 27, 2015. b. Update City Council Meeting Attendance Schedule for Planning Commissioners i. Economic Development Coordinator, Michael Martin updated the City Council meeting on the attendance schedule. No action needed. c. Election of Officers (No Report) i. Economic Development Coordinator, Michael Martin discussed the election of officers. Commissioner Trippler moved to recommend Paul Arbuckle as Chairperson for 2015. Seconded by Commissioner Donofrio. Ayes - All The motion passed. Commissioner Arbuckle moved to recommend Dale Trippler as Vice Chairperson. Seconded by Commissioner Dahm. Ayes – All The motion passed. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. May 26, 2015 City Council meeting – Commissioner Trippler - 1055 Gervais Ave CUP Revisions - Villages at Frost-English TIF Conformity to 2030 Comprehensive Plan Both items were passed by the city council. b. July 13, 2015 City Council meeting – Commissioner Arbuckle - 1955 English Street, Public Easement Vacations, Villages at Frost-English - 2020 Rice Street, Conditional Use Permit, Maplewood Collision July 7, 2015 4 Planning Commission Meeting Minutes 10. STAFF PRESENTATIONS None. 11. ADJOURNMENT Acting Chairperson Arbuckle adjourned the meeting at 8:25 p.m. July 7, 2015 5 Planning Commission Meeting Minutes MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Economic Development Coordinator Daniela Lorenz, PlanningIntern DATE: July 13, 2015 SUBJECT: Approval of Planned Unit DevelopmentRevision for Overflow Parking Lot, TheShores at Lake Phalen,1870 East Shore Drive Introduction Greg Johnson of Maplewood Senior Living, LLC, is requesting approval of a conditional use permit (CUP) revision for a planned unit development (PUD) to add 16 surface parking spaces to the Shores of Lake Phalen, anassisted living developmentlocated at 1870 East Shore Drive. Background On August 9, 2010, the city council approved the following for this site: 1.A lot split. 2. A conditional use permit (CUP) for the planned unit development. 3.Site, building and landscape plans. 4. A wetland buffer variance 5. The creation of a tax increment financing (TIF) housing district Discussion During the annual review of this permit in 2014 staff discovered an overflow parking lot had been installed to serve the Shores at Lake Phalendevelopment. This lot did not meet the city’s basic standards for parking lot construction and crossed over a property line. The property this lot crosses into is slated as a second phase of the Shores development. The existing and approvedplanned unit development for this siteallowsflexibility from the city’s zoning ordinances. Parking lots next to other residential properties are supposed to have a setback of at least 20 feet. The proposed parking lot is setback five feet from the site property line. Staff feels this request for flexibility is acceptable since there will be a phase two development that is related to the Shores development. This is also the only part of the site that a parking lot could be built and not impact a wetland or buffer area. Because of its proximity to Lake Phalen this property is limited to having 40 percent of the site be covered with impervious surfaces. Currently, 33.3 percent of the site iscovered by impervious surfaces. With the overflow parking lot, 36.4 percent of the site will be covered by impervious surfaces. The applicant did state in theoriginal 2010 approval that a reduction in thenumber of spaces the city required would be workable for this development however this has not proved true as additional spaces are needed for employees to park. Approving this overflow lot keeps cars from parking on the street and ensures that the lot that was installed last year is removed and all standards of construction are met. The parking stallsare proposed to be 9’ wide which is allowed for employee parking. Staff is recommending a sign be installed marking this lot for employees only. Department Comments Engineering See Jon Jarosch’s staff report attached to this report. Commission Review The planning commission willreviewthe proposed revision at its meeting on July 21, 2015. Budget Impact None. Recommendations Approve the revised conditional use permit for a planned unit development resolution to allow an additional 16 parking spaces be added to the property located at 1870 East Shore Drive. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): a.The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 reviewand the city engineering department’s July 10, 2015review regarding the overflow parking lot. b.All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approvalandthe overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 2440surface parking spaces. This is a parking reduction of 158142parking spaces (210 parking spaces are required per city code). d.The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e.The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f.The project is approvedwith a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g.The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h.All signs on the property must be approved by the community design review board. i.Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. j.Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul Tourist Cabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. m.The city council shall review this permit in one year. n.Approval is conditioned on the owner submitted a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot.Applicant must follow city’s tree preservation and replacementrequirements. o.A sign shall be installed indicating the overflow parking lot is for employee parking only. Citizen Comments Staff surveyed the 24property owners within 500 feet of this site for their comments. There was one reply and it was in favor of the project. For If they are already doing it might as well let them do it right and meetrequirements. But communicate that no moreparking will be allowed. Was at original meetings saying there was not enough parking. (Mindy Mac Runnel, 1890 Adele Street North) Reference Information Site Description Site Size:4.41 acres Existing Use: Senior/Assisted Living Apartments Surrounding Land Uses North:Parkway Drive South:Vacant Land West:Parkview Court apartments East:EastShore Drive Planning Land Use Plan designation: High Density Residential (hdr) Zoning: Planned Unit Development (pud) Application Date The city received the complete application for a conditional use permit on July 2, 2015. The 60- day review deadline for a decision is August 31, 2015. As stated in Minnesota State Statute 15.99, the city is allowed to take an additional 60 days if necessary in order to complete the review of the application. Attachments 1.Conditional UsePermit Resolution 2.Location Map 3.Land Use Plan Map 4.Jon Jarosch’s Engineering Report, dated July 10, 2015 5.Applicant’s Letter of Request, dated June 26, 2015 6.Applicant’s Site Plan 7.Plan Set (separate attachment) CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Greg Johnson of Maplewood Senior living, LLC, applied for a revised conditional use permitfor a planned unit development to create 16 additional parkingspaces at 1870 East Shore Drive. WHEREAS, this permit applies to the property at 1870 East Shore Drive. The legal description is: LOT 1, BLOCK 1, THE SHORE OF LAKE PHALEN, RAMSEY COUNTY, MINNESOTA THAT LIES NORTHERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1, THENCE NORTH 27 DEGREES 23 MINUTES 03 SECONDS WEST, ALONG THE SOUTHWESTERLY LOT LINE OF SAID LOT 1, A DISTANCE OF 509.1 FEET TO THE POINT OF BEGINNING OF THE LINE TO BE DESCRIBED; THENCE NORTH 64 DEGREES 53 MINUTES 46 SECONDS EAST A DISTANCE OF 105.83 FEET; THENCE SOUTH 61 DEGREES 19 MINUTES 41 SECONDS EAST, A DISTANCE OF 74.90 FEET TO A POINT ON THE EASTERLY LINE OF SAID LOT 1 AND THERE TERMINATING. (PIN 16-29-22-31-0029) WHEREAS, on July 21, 2015, the planning commission held a public hearing. The city staff published notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council__________ this request. WHEREAS, on_______________, 2015, the city council reviewed this request after considering the recommendations of staff and the planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council________________ the above- described conditional use permit because: 1.The use would be located, designed, maintained, constructed and operated to be inconformity with the City’s Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, eater run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.Theuse would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police andfire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional cost for public facilities or services. 8.The use would maximize the preservation of and incorporate the site’s natural and scenic features in to the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions(additions are underlined and deletions are crossed out): a.The engineering department shall review and determine approval of all final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department’s June 7, 2010 reviewand the city engineering department’s July 10, 2015review regarding the overflow parking lot. b.All construction shall follow the plans date-stamped May 24, 2010, and with revisions as noted in this approvaland the overflow parking lot shall follow the plans date-stamped July 2, 2015. The city council may approve major changes to the plans. City staff may approve minor changes to the plans. c. The project is approved with 28 underground and 2440surface parking spaces. This is a parking reduction of 158142parking spaces (210 parking spaces are required per city code). d.The project is approved with a 147 square foot floor area reduction in the required unit floor area for the memory care and assisted living studio units (580 square foot units are required per city code; 433 to 578 square foot units are proposed). e.The project is approved with a 20-foot front yard setback along Frost Avenue for the one-story dining room and kitchen portion of the building (30-foot front yard setback required per city code). f.The project is approvedwith a 5-foot side yard setback along the south property line for the overflow parking lot (20-foot side yard setback is required per city code) g.The project is approved with storage space of not less than 30 cubic feet for the memory care and transitional care units (120 cubic feet of storage area per unit required per city code). h.All signs on the property must be approved by the community design review board. i.Approval is conditioned on the owner constructing or funding a Gladstone neighborhood entry monument sign at the intersection of Frost Avenue and East Shore Drive. j.Approval is conditioned on the applicant implementing interior or exterior signage which reflects the previous use of the property as the St. Paul TouristCabin site. k. The approved landscape plan and tree preservation requirements shall be subject to monitoring by city staff to assure compliance. Minor modifications to these plans shall be subject to review by staff while major modifications shall require city council approval. l.The proposed construction must be substantially started within one year of city council approval or the permit shall end. The city council may extend this deadline for one year. m.The city council shall review this permit in one year. n.Approval is conditioned on the owner submitted a revised site plan for the overflow parking lot showing location, size, and species of trees that will be removed due to the construction of the parking lot.Applicant must follow city’s tree preservation and replacement requirements. o.A sign shall be installed indicating the overflow parking lot is for employee parking only. The Maplewood City Council____________ this resolution on ___________, 2015 Maplewood Heights Kohlman Lake Hazelwood Sherwood Glen Parkside Western Hills Gladstone Hillside Beaver Lake Battle Creek Vista Hills Highwood Carver Ridge Sources: Esri, HERE, DeLorme, TomTom, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Maplewood, City of Maplewood Japan, METI, Esri China (Hong Kong), swisstopo, MapmyIndia, © OpenStreetMap contributors, and the The Shores at Lake Phalen GIS User Community, Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, Planned Unit Development Revision - Overview Map CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City of Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta The Shores at Lake Phalen Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City Legend Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © Planned Unit Development Revision - Land Use Map OpenStreetMap contributors, and the GIS user community High Density Residential Park Low Density Residential Engineering Plan Review PROJECT: The Shores of Lake Phalen – Parking Lot PROJECT NO: 15-13 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 7-10-2015 PLAN SET: Engineering plans dated 6-23-2015 The applicant is proposing to add a 16 stall parking lot at the Shores of Lake Phalen. The applicant is requesting a conditional use permit revision to install this lot. The installation of this parking lot will require the applicantto meet the City’s stormwater quality, rate control, and other stormwater managementrequirements. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review.Thefollowing are engineeringreview comments on the design and act as conditions prior to issuing permits. Drainage and Stormwater Management 1)As this project is creating more than 5,000 square feet of new impervious surface, the applicant shall meet the requirements set forth in the City’s stormwater ordinance. This includes maintaining pre-improvement flow rates and providing water quality treatment for the new impervious surfaces. The current drainage plan for this parking lot depicts the runoff being directed onto adjacent property. This plan does not meet the requirements of the City’s ordinance. The plans shall be revised to meet the ordinance. It should be noted that the existing infiltration basin, in the center of the existing parking lot, appears to have been oversized and has additional water quality capacity available. 2)A grading and erosion control plan shall be provided to depict how the proposed parking lot ties into the site and neighboring property. If grading is proposed on the neighboring property, the applicant shall obtain necessary rights of entry or temporary easements and provide a copy of such to the City prior to the issuance of a grading permit. Grading and Erosion Control 3)All slopesshall be 3H:1V or flatter. 4)The existing infiltration basinshall be protected from sedimentation throughout construction. 5)Inlet protection devices shall be installed on allexistingand proposedonsite storm seweruntil all exposed soils onsite are stabilized. 6)All pedestrian facilities shall be ADA compliant. 7)The total grading volume (cut/fill) shall be noted on the plans. 8)All emergency overland overflows shall contain adequate stabilization to prevent soils from eroding during large storm events. 9)The applicant shall satisfy the requirements of all other permitting agencies. Please provide copies of other required permits and approvals. - END COMMENTS - MEMORANDUM TO: Melinda Coleman, City Manager FROM: Daniela Lorenz, Community Development Intern DATE: July 13, 2015 SUBJECT: Approval of Resolution of Appreciation for Al Bierbaum Introduction Al Bierbaum has submitted his resignation as a member of the Maplewood Planning Commission. The city council appointed Al to the planning commission on February 8, 2010 and he served until May 5, 2015. Commissioner Bierbaum expressed regret to leave the planning commission. Budget Impact None Recommendation Approve a resolution of appreciation for Planning Commissioner Bierbaum. Attachment 1. Resolution of Appreciation for Al Bierbaum RESOLUTION OF APPRECIATION WHEREAS, Al Bierbaum has been a member of the Maplewood Planning Commission since February 8, 2010 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated Al’s experience, insights and good judgment; and WHEREAS, Al has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Al has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Al Bierbaum is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on ___________, 2015 ____________________________________ Nora Slawik, Mayor Passed by the Maplewood Planning Commission On _____________, 2015 ____________________________________ Paul Arbuckle , Chairperson Attest: ________________________________ Karen Haag, City Clerk