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HomeMy WebLinkAbout2015-01-20 PC Packet AGENDA CITY OF MAPLEWOOD PLANNING COMMISSION Tuesday,January 20, 2015 7:00PM Council Chambers -Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a.December 16, 2014 5.Public Hearing a.7:00 p.m. or later: Approval of a Preliminary Plat and Resolutions for Public Vacationof an Alley and Street, Sherwood Parkview, 2240 Hazelwood Street North b.7:00 p.m. or later: Approval of a Resolution for a Conditional Use Permit for Indoor Storage, 2728 Geranium Avenue East 6.New Business a.2014Planning Commission Annual Report b.Planning Commission’s Rules of Procedure–Annual Review c.City Council Meeting Attendance Schedule for Planning Commissioners 7.Unfinished Business 8.Visitor Presentations 9.Commission Presentations a.January 26, 2015city council meeting–Commissioner Trippler Sherwood Parkview Preliminary Plat and Public Vacations 2728 Geranium Avenue Condition Use Permit for Indoor Storage Zoning Ordinance Amendment for Senior Housing Unit-Size Requirements b.February 9, 2015city council meeting–Commissioner Desai At this time, there are no anticipated items requiring PC representation. 10.Staff Presentations 11.Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, DECEMBER 16,2014 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:00p.m.by Acting Chairperson Arbuckle. 2.ROLL CALL Paul Arbuckle, CommissionerPresent Al Bierbaum, CommissionerPresent Absent Tushar Desai,Chairperson John Donofrio, CommissionerPresent Allan Ige, CommissionerPresent Bill Kempe, CommissionerPresent Absent Donn Lindstrom, Commissioner Dale Trippler, CommissionerPresent Staff Present: Tom Ekstrand, Senior Planner Michael Thompson, Public Works Director, City Engineer 3.APPROVAL OF AGENDA Commissioner Trippler added 9. e. to the agenda to bid farewell to Tom Ekstrand who is retiring. CommissionerTripplermoved to approve the agenda as amended. Seconded by CommissionerKempe.Ayes –All The motion passed. 4.APPROVAL OF MINUTES Business Commissioner Trippler had a change on page 2.In the first bullet add the word before the words commercial zoning. And the wording in the first paragraph needs to be reworded to be read more clearly. CommissionerTripplermoved to approve theNovember 18,2014, PCminutes as amended. Seconded by CommissionerDonofrio.Ayes –Acting Chairperson Arbuckle, Commissioners Donofrio, Ige, Kempe & Trippler Abstention –Commissioner Bierbaum The motion passed. December 16, 2014 1 Planning CommissionMeetingMinutes 5.PUBLIC HEARING None. 6.NEW BUSINESS a.Presentation by the Gateway Corridor Commission to update the planning commission on the proposed bus rapid transit line that would run along Interstate 94. No action required. i.Senior Planner, Tom Ekstrand introduced the speakers.Andy Gitzlaff with Washington County Public Works and Adelle Hallwith SRF Consulting. ii.Public Works Director, Michael Thompson introduced the itemand the notification process about this proposal. iii.Project Manager, Senior Planner, Washington County Public Works Department, Andy Gitzlaff, 11660 Myeron Road North, Stillwater, addressed the commission to speak regardingthe Gateway Transit Corridor. iv.Maplewood Resident, Joan Markgraf, 2646 Fremont Avenue, Maplewood, asked what percentage of this proposed project is funded federally, the state and the city? v.Adelle Hall, SRF Consulting, 1 Carlson Parkway, Minneapolis, addressed the commission regarding the proposed Gateway Corridor project. No action was required. The commission asked questions of the speakers regarding the proposal. b.Ordinance Amendment for Senior Housing Unit-Size Requirements i.Senior Planner, Tom Ekstrand gave the report and updated the commission on the ordinance amendment discussion that took place during the planning commission meeting October 21, 2014. Commissioner Trippler moved to adopt the ordinance amendment establishing a minimum habitable living space and unit size for senior housing as stated in the staff report. Seconded by Commissioner Ige.Ayes –All The motion passed. This item will go to the city council in January for the first reading. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. 9.COMMISSION PRESENTATIONS a.Commission presentation for the November 24,2014, city council meeting. Commissioner Kempe attended for Commissioner Donofrio. The U-Haul CUP and the wetland buffer variance at 1703 Jessie Street were reviewed.Both items were approved by the city council. b.Commission presentation for the December 8, 2014, city council meeting. Commissioner Kempe was scheduled to attend. There were no scheduled items requiring planning commission representation. December 16, 2014 2 Planning CommissionMeetingMinutes c.Commission representation for the December 22, 2014, city council meeting. Commissioner Lindstrom is scheduled to attend. This meeting has been cancelled by the city council due to the Christmas Holiday. d.Commission representation for the January 12, 2015, city council meeting. Commissioner Ige is scheduled to attend.There are no scheduled items atthis time requiring planning commission representation. e.Saying farewell to Senior Planner, Tom Ekstrand. Commissioner Trippler thanked Tom Ekstrand for his 38years of service at the City of Maplewood and for being the staff liaison for the planning commission.The commission wished him well in his retirement and thanked him for his service and support. 10.STAFFPRESENTATIONS Senior Planner, Tom Ekstrand thanked the commission for the well wishes and said he has enjoyed working at the city and with the boards and commissions and will miss everyone but is excited for retirement. 11.ADJOURNMENT Acting Chairperson Arbuckleadjourned the meeting at 8:24p.m. December 16, 2014 3 Planning CommissionMeetingMinutes MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: January 9, 2015 SUBJECT: Approval of a Preliminary PlatandResolution for Public Vacationof an Alley and Street, Sherwood Parkview,2240 Hazelwood Street North (Simple Majority Vote of City Council Required for Approval) Introduction Brent Hislop, representing Synergy Land Company, is requestingapproval of a preliminary plat and public vacations of an alley and a portion of a street to develop foursingle-dwelling lots on a 1.5acre parcel. This proposed subdivision would be called Sherwood Parkview.The site currently has one single dwelling, located at 2240 Hazelwood Street. The applicant proposes to remove the old house and garage. Each of the proposed lots would meet lot size requirements of at least 10,000 square feet and a minimum lot widthof 75 feetat the building line. Refer to the enclosed maps and subdivision plans. Discussion Preliminary Plat The subjectproperty is planned and zoned for a single family subdivision and the proposed lots would meet all city lot size requirements. Hazelwood Streetwould provide access to the proposed lots without the need of any new road construction. Sanitary sewer and water mains are also in place to serve the proposed plat.The density proposed would be 2.67units per acre. The proposed number of homesmeetsthe city’s housing density requirements. View from Hazelwood Street NorthAerial photo of subject property and neighborhood Tree Replacement The applicant must complywith city tree-replacement requirements noted in the Environmental Review by Shann Finwall (attached). There are a significant number of trees on the property that the tree preservation ordinance would requirethe applicant to replace.The ordinance requires thatsignificant trees (hardwoods that are at least six inches in diameter; soft woods that are at least 12 inches in diameter, and; evergreens that are at least eight inches in diameter) that are removed, mustbe replaced based on a formula relative to the total amount of caliper inches of trees cut downThe Sherwood Parkview tree planshows 260 trees on or near the site. There are 20 significant trees on the site equaling 444 caliper inches. Of the significant trees, the applicant proposes to remove 148 caliper inches with the development. The City’s tree replacement calculation requires that the developer replace 30 caliper inches Public Vacations To vacate street and alley right-of-way, the city council must find that it is in the public interest. North Half of Laurie Street Right-of-Way The proposed vacation of the northhalfof Laurie Street right-of-waywould gain the applicant approximately 6,600 square feet of additional project area. This right-of-way doesnot currently contain any public infrastructure and isnot needed from a Public Works standpoint. Alley There is no reason for the city to retain this alley for any traffic or access purpose. City staff is recommending the vacation of the alley right-of-way. Department Review EngineeringReview Refer to the Engineering Plan Review by Jon Jarosch, staff engineerdated January 12, 2015. Environmental Review Refer to the EnvironmentalReview by Shann Finwall,environmental planner, dated January 9, 2015. Building Official The applicant would need to obtain building permits for home construction. The Historical Preservation Commission will want a photo of the house before it is demolished. Police Department Comments Police Chief Paul Schnellhad no comments or issues with this proposal. Commission Review January 20, 2015: The planning commission will review this proposal at its January meeting. Budget Impact None. Recommendation A.Approve theSherwood Parkview preliminary plat located at 2240 Hazelwood Street North, subject to the following conditions: 1.Comply with the conditions of approvalin the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. 2.Comply with the conditions of approval in the Environmental Review by Shann Finwall dated January 9, 2015. 3.Before the city can sign thefinal plat, the existing home, garage and shedshall be removed. B.Approve the resolution vacating the northhalfof Laurie Street, between Hazelwood Street East and Sherwood Park,and the alley northof Laurie Street, between Hazelwood Street East and Sherwood Park. Approval is because it is in the public interest to vacate these rights-of-way since: a.Allowing the use of the north half of LaurieStreet for the applicant’s proposed subdivision allows efficient use of underutilized land. b.The remaining south half of Laurie Streetright-of-way is sufficient to access the existing homes south of the proposed subdivision. c. The alley east of Hazelwood Street Northis not needed for traffic use or vehicular access. These vacations are subject to the applicable conditions stipulated in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. Citizen Comments Staff surveyed the65surrounding property owners within 500 feet of this proposed developmentfor their comments. Of the three replies,none werein favor, twowere opposed andone had no comment. Opposed I feel very strongly about maintaining the tree line buffering the park from the property. I would not support the subdivisionwithout a provision that an easement of trees be maintained sufficient to not change the character of the west edge ofSherwood Park.This means a substantial presentation of trees is tobe maintained to essential keep the existing character as it is.A token line of trees along the park would not suffice to accomplish this. Example:a few years agowhen the blacktop trail was added at the north end of Sherwood Park and the path connectedHazelwood to the Park averywide path of trees were removed.I don't recall having this same opportunity but had such a notice been sent I would have been strongly opposed to such a development.I am also concerned about expanded development and its impact on the nearby wetland. Iwould like additional information about the proposal and to discuss language to require tree preservationconsistent withmy description above. (Patrick Thibaudeau,1575 Sandhurst Avenue East) It's too bad that the family can't find a buyer for the property. But putting four houses in is not a good Idea. Leave open space in some way would be good. Why does the city always have to put something on an open piece of land? Instead of putting four house's put three so there’s more space between them. (Paul Tuckner,1534 Sandhurst Drive East) No Comment I have no comments. (Myrna Kane, 1512 Laurie Road North) Reference Information Site Description Existing Use: One single dwelling Site Size:1.5acres Surrounding Land Uses North: Sherwood Park and trail East: Sherwood Park West: Hazelwood Street North and Single dwellings South: Single dwellings Planning Land UseClassification: LDR, (low density residential) Zoning: R1 – Single Dwelling Application Date Thecity received the complete application for the proposed preliminary plat on December 15, 2014.Minnesota State Statute 15.99, states that the city shall review and decide on proposals within 60 days. The deadline for city action is February 13, 2015 Attachments 1.OverviewMap 2.Land Use Plan Map 3.Zoning Map 4.Preliminary Plat 5.Applicant’s Letter 6.Engineering Report from Jon Jarosch dated January 12, 2015 7.EnvironmentalReport from Shann Finwall dated January 9, 2015 8.Public Vacation Petition 9.Right-of-Way Vacation Resolution 10.Plans date-stampedDecember 15, 2014(separate attachment) Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Sherwood Parkview - Proposed Preliminary Plat and Public Vacatio Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © LEGEND OpenStreetMap contributors, and the GIS user community Proposed Public Vacations Area proposed for four single family home lots (alley in middle of site and North half of Laurie Road) Attachment 2 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Sherwood Parkview - Land Use Map Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City LEGEND Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and the GIS user community Low Density Residential Park Attachment 3 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Sherwood Parkview - Zoning Map Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, City Maplewood, Esri, HERE, DeLorme, TomTom, MapmyIndia, © LEGEND OpenStreetMap contributors, and the GIS user community Single Dwelling (r1) Open Space/Park Attachment 4 Attachment 5 Attachment 5 Attachment 6 Engineering Plan Review PROJECT: Sherwood Parkview PROJECT NO: 14-23 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 1-12-2015 PLAN SET: EngineeringPlans dated 10-27-2014 The Applicant is proposing to remove the existing home at 2240 Hazelwood Street and divide the existing lot into four single dwellingparcels.In order to accomplish this, the north halfof the Laurie Road right-of-way and an alley right-of-way would need to be vacated.These right-of- ways do not currently contain any public infrastructure and are not needed from a Public Works standpoint. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review,along with ratified agreements, prior to issuing building and grading permits. The following are engineeringreview comments on the design and act as conditions prior to issuing permits: Grading, Drainage,and Erosion Control 1)All slopesshall be 3H:1V or flatter. There is an area at the northwest corner of the Lot 1 building pad and the southwest corner of the Lot 2 building pad that appears to be steeper than 3:1. This area shall be revised to lessen the slope to within standards. 2)Proposed driveway openings shall be a minimum of 12-feet in width within the right-of- way. 3)Hazelwood Streetand any other paved areathat receives construction related sedimentsshall be swept as needed to keep the pavementclear of sediment and construction debris. 4)All pedestrian facilities, includingany sidewalk replacements along Hazelwood Street, shall be ADA compliant. 5)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. 6)Drainage rates onto neighboring properties shall be equal to or less than existing. Attachment 6 7)The applicant shall work with the City to meet the intent of the City’s Stormwater Management Standards. 8)Silt fence, or other perimeter control methods, shall be utilized in the northwest corner of the proposed development to protect Hazelwood Street from sedimentation. 9)The infiltration basin shall be protected from sedimentation and compaction throughout construction. 10)The proposed grading and drainage plan depicts backyard drainage being directed across property lines and into an infiltration basin. Private agreements or easements shall be provided detailing responsibilities forallowing andmaintaining this drainage pattern and the function of the infiltration basin over time. Sanitary Sewer and Water Service 11)The proposed water services are subject to the review and conditions of Saint Paul Regional Water Services(SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may haveprior to the issuance of a grading permit by the City. 12)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. Other 13)The removal of the existing home will require a demolition permit from the City prior to the execution of any removals. 14)Any intrusions into Hazelwood Street shall require restoration per the City’s right-of-way ordinance. This includes the replacement of the full depth of pavement from construction joint to construction joint in the lane in which the intrusion occurred. 15)The applicant shall submit all necessary permit fees and letter of credit/escrow prior to the issuance of any permits. 16)The installation of the new driveway openings will require the removal and replacement of curbing. The applicant shall provide details on how this curb replacement will occur in order to minimize pavement impacts. 17)Record drawings (asbuilts) shall be submitted to the City following construction verifying the elevations and location of the new infrastructure. Attachment 6 18)The Owner shall satisfy all requirements of all permitting and reviewing agencies, including the Ramsey-Washington Metropolitan Watershed District. Attachment 7 Environmental Review Project: Sherwood Parkview Subdivision Dateof Original Plans: October 27, 2014 Date of Review: January 9, 2015 Reviewers: Shann Finwall, Environmental Planner (651) 249-2304; shann.finwall@ci.maplewood.mn.us Background: The Sherwood Parkview proposal subdividesa1-1/2 acre single family lot at 2240 Hazelwood Street into four new single family lots. The property is located on the east side of Hazelwood Street, west of Sherwood Park, south of a City trail, and north of existing single family homes. Development of the single family lot with the removal of the existing house and development of four new houses must comply with the City’s tree removal and replacement guidelines. Ordinance Requirements: Tree Preservation Ordinance:Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. The ordinance requires any significant tree removed to be replaced based on a tree mitigation calculation. The calculation takes into account the total caliper inches of trees located on the site and the caliper inches removed. Tree Removal and Required Replacement:The Sherwood Parkview tree planshows 260 trees on or near the site. There are 20 significant trees on the site equaling 444 caliper inches.Of the significant trees, the applicant proposes to remove 148 caliper incheswith the development. The City’s tree replacement calculation requires that the developer replace 30caliper inches(15 – 2-inch caliper trees at a minimum). Recommendations : 1.Prior to issuance of a grading permit the developer shall: a.Submit a tree escrow to cover the cost of the replacement trees. Escrow required as follows: $60 per caliper inch of replacement trees (30 x $60 = $1,800). b.Submit a tree protection plan to be approved by staffwhich shows safety fencing placed around significant trees not scheduled for removal. 2.Prior to issuance of a building permit within the plat the developer or builder shall: a.Submit a landscape plan showing the location of all required replacement treeson each of the four lots. At a minimum the landscape plan should show four 2-inch caliper trees on three lots and three 2-inch caliper trees on one lot. Attachment 7 3.Prior to issuance of a certificate of occupancy for each lot the developer or builder shall: a.Plant all required replacement trees. The replacement trees must have a one-year warranty. Once the trees have been planted, the City will release the tree escrow. 2 Attachment 8 Attachment 9 VACATION RESOLUTION WHEREAS, Brent Hislop, representing Synergy Land Company,applied for the vacation of the following: The northern halfof the LaurieStreet right-of-way lyingsouth of Lot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; The alley located within Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; WHEREAS, the history of this vacation is as follows: 1.On January 20, 2015, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council _____ these requests; 2.On January 26, 2015, the city council consideredreports and recommendations from the city staff and planning commission. WHEREAS, after the city _____these vacations, public interest will go to the abutting owners of the following properties: 1.The vacation of the north half of LaurieStreet: The owner ofLot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL. 2.The vacation of the alley: The owner of Lot: 1 Block: 9, SMITH AND TAYLOR'S ADDITION TO NORTH ST. PAUL; NOW, THEREFORE, BE IT RESOLVED that the city council _______ the above-described vacation for the following reasons: It is in the public interest to approve these vacations since: a.Allowing the use of the north half of LaurieStreet for the applicant’s proposed subdivision allows efficient use of underutilized land. b.The remaining south half of Laurie Streetright-of-way is sufficient to access the existing homes south of the proposed subdivision. c. The alley east of Hazelwood StreetNorthis not needed for traffic use or vehicular access. These vacations are subject to the applicable conditions stipulated in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated January 12, 2015. The Maplewood City Council _________ this resolution on _________. MEMORANDUM TO: Melinda Coleman, City Manager FROM: Michael Martin, AICP, Planner DATE: January 13, 2015 SUBJECT: Approval of a Resolution for a Conditional Use Permit for Indoor Storage, 2728 Geranium Avenue East Introduction Donald B. Reganis proposing to purchase the warehouse located at 2728 Geranium Avenue East with the intent to store collector automobiles within the building. A conditional use permit (CUP) is required for indoor storage in a business commercial zoning district.There are no exterior changes to the building or site proposed at this time. Refer to the applicant’s letters and the attached maps. Discussion Interior Storage Request Staff does not see any problem with the proposed CUP for interior storage in the former Yocum warehouse building. This activity should not be a burden on neighbors. The applicant will be storing collector automobiles in the warehouse and will not conducting any other activity on site. Staff believes the proposed use will have a lesser impact on the neighborhood than how the site had been being used as a Yocum Oil facility. Screening The existing vegetation on site will provide the required screening between the warehouse and the homes to the east. Given the low impact of the proposed use, staff is not concerned about the visual impacts to the adjoining properties. Additional SiteConsiderations The applicant is not proposing any alterations or expansions to the existing building or lot. Parking lot:The parking lot will continue to provide parking to the YocumOil office building to the north of the site. Existing Warehouse Building The applicant shall be required to provide a cross access and parking agreement to city staff. Trash enclosure:There is an existing trash enclosure on the southeast corner of the site that will continue to be used by the Yokum Oil office building. The applicant shall be required to provide an agreement between the two user to the city for staff approval. Outdoor storage: No outdoor storage of any kind shall be allowed on site. All of the vehicles shall be kept within the warehouse building. Uses allowed: This CUP only permits the use of the warehouse building for indoor storage. Any other permitted uses within the business commercial district are allowed. Any conditional uses within the business commercial district, including auto sales of any kind, shall not be allowed without city council approval. CUP Consideration The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. These standards for approval are: 1.The use would be located, designed, maintained, constructed and operated to be inconformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. The proposalwould meet the above standards for approval. This use would not impact the neighborhood. Neighbors’ Comments Staff surveyed the 36 property owners within 500 feet of the proposed property for their comments. Staff did not receive any replies. Department Comments Building Official Nick Carver,buildingofficial, stated that all applicable building codes must be complied with. Assistant Fire Chief Butch Gervais, Assistant Fire Chief,commented that the building has a fire protection system and the applicant will need to service the system and make sure the alarm monitoring is working properly. If there is not a Fire Department Lockbox on the building they will need to get the paperwork from the Fire Department so they can order one. Police Paul Schnell, police chief, stated that he sees no issue with this proposal. Budget Impact None. Recommendations A.Approve a conditional use permit resolution to allowindoor storage in a BC (business commercial) zoning district, located at 2728Geranium Avenue East. Approval is based on the findings required by ordinance and subject to the following conditions: 1.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.If the applicant ever proposed changes to the building or site, plans shall be submittedto the community design review board for approval. 4.The applicant shall submit to the city for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. 5.The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. Reference Information Site Description Site size: 1.75 acres Existing land use: Yocum Oil warehouse Surrounding Land Uses North: Geranium Avenue and former fire station, now landscaping business South: Holiday gas station East: Single family home and Yocum Oil office building West: CenturyAvenueand Oakdale commercial properties Planning Land Use Plan designation: C(commercial) Zoning: BC (business commercial) Code Requirement Section 44-512 (4) of the BC zoning district states that in a BC District, a conditional use permit is required for interior storage or warehouses. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for thisrequest wascomplete onDecember 22, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action is February 20, 2015. Attachments 1. Conditional Use Permit Resolution 2.Overview Map 3.Land Use Plan Map 4.Zoning Map 5.Applicant’s CUP Justification Letter CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Donald B. Regan, has applied for a conditional use permit be allowed to operate an indoor-storage facility in a BC (business commercial) district. WHEREAS, Sections 44-512 (4) of the city ordinances requires a conditional use permit for indoor storage facilities in a BC (business commercial)zoning district. WHEREAS, this permit applies to the property located at 2728 Geranium Avenue. The property identification number of this property is: 25-29-22-11-0052 and 25-29-22-11-0057 WHEREAS, the history of this conditional use permit is as follows: 1.OnJanuary 20, 2015, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council _____this permit. 2.On January 26, 2015, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 2.The city council shall review this permit in one year. 3.If the applicant ever proposed changes to the building or site, plans shall be submitted to the community design review board for approval. 4.The applicant shall submit to the city for staff approval agreements between the owners of 2728 Geranium Avenue East and 2719 Stillwater Road for access, parking and use of the trash enclosure. 5.The applicant shall comply with the requirements of the city’s building official, assistant fire chief and city engineer. The Maplewood City Council _________ this resolution on_______, 2015. Attachment 2 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Indoor Storage CUP - Overview Map Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and t GIS user community Attachment 3 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Indoor Storage CUP - Land Use Map Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, LEGEND DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and t GIS user community Low Density Residential Commercial Attachment 4 Maplewood, Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthsta Indoor Storage CUP - Zoning Map Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community, Esri, LEGEND DeLorme, TomTom, MapmyIndia, © OpenStreetMap contributors, and t GIS user community Business Commercial (bc)Limited Business Commercial (lbc)Single Dwelling (r1) Attachment 5 MEMORANDUM TO: Tushar Desai, Planning Commission Chairperson FROM: Michael Martin, AICP,Planner DATE: January 13, 2015 SUBJECT: 2014Annual Report Introduction Attached to this memo is thedraft of the Planning Commission’s 2014Annual Report. This report isproduced every year and then forwardedon to the city council for its review of the Planning Commission’s work throughout the previous year. Discussion The format of the 2014Annual Report is similar to last year’sreport andwhat other city commissionssubmit to the city council. Recommendation Recommend approval of the 2014 Planning CommissionAnnual Report. Attachments 1.2014Planning Commission Annual Report 1 MEMORANDUM TO: Melinda Coleman,City Manager FROM: Tushar Desai, Planning Commission Chairperson DATE: January 20, 2015 SUBJECT: 2014Planning Commission Annual Report INTRODUCTION The city code requires that the planning commission prepare an annual reporteach January for submittal to the city council. The following is a report of the actions and activities of the planning commission in 2014. 2014REVIEWS In 2014, theplanning commission considered the following: 20142013201220112010 Changesto the comprehensive plan 23212 Changesto the zoning map112219 Preliminaryplats/lot divisions11012 Codeamendments118811 Conditionaluse permits and revisions109777 Vacations20232 Variances/codewaivers 64434 Miscellaneous 1223151834 Total3542404381 COMPREHENSIVE PLAN CHANGES PC ActionCouncil Action LCS Lawn Service ApprovedApproved (1177 Century Avenue) Plan amendmentfrom G(government) to C(commercial) The comprehensive plan needed to be amended after city sold property into private ownership. Former Fire Station ApprovedApproved (2001 McMenemy Street North) Plan amendment from G (government) to C (commercial) The comprehensive plan needed to be amended after city sold property into private ownership. ZONING MAP CHANGES PC ActionCouncil Action Former Fire Station ApprovedApproved (2001 McMenemy Street North) Zoning map amendement from F (farm) to BC (business commercial) The zoning map needed to be amended after city sold property into private ownership. PRELIMINARY PLATS/LOT DIVISIONS PC ActionCouncil Action Maekloth AdditionPlat ApprovedApproved Replatting city-owned land at CountyRoad D east and Hazelwood Street. CODE AMENDMENTS PC ActionCouncil Action Ordinance amendment to establish minimum unit sizes for senior housing ApprovedPending CONDITIONAL USE PERMITS(CUP)AND REVISIONS PC ActionCouncil Action Verizon Wireless Ground Equpiment ApprovedApproved (Hillwood Drive and Sterling Street) This CUP revision was to allow Verizon Wireless to expands its equipment building. Hobby Lobby, Plaza 3000 ApprovedApproved (3000White Bear Avenue) This CUP allowed an expansion of a non-conforming use –reduced parking lot setback. Beaver Lake Elementary School ApprovedApproved (1060 Sterling Street North) This CUP allowed for a building addition at the school. Maplewood Office Park ApprovedApproved (1705 Cope Avenue) This CUP allowed for used auto sales. Holiday Station Store ApprovedApproved (1285 Cope Avenue East) This CUP allowed for a reduced building setback from residential districts and 24-hour operation. Senior Housing, former Day’s Inn ApprovedApproved (3030 Southlawn Drive) This CUP allowed for senior multi-family housing at the former Day’s Inn building. Chuck Whitaker ApprovedApproved (1081 Highway 36) This CUP allowed for used auto sales. LCS Lawn Service ApprovedApproved (1177 Century Avenue) This CUP allowed for exterior storage of landscaping equipment. Bruentrup Heritage Farm ApprovedApproved (2170 County Road D East) This CUP revision allowed additional events and operating hours. U-Haul ApprovedApproved (2250 White Bear Avenue) This CUP allows for indoor storage within former Goodwill building and to lease motor vehicles on site. VACATIONS PC ActionCouncil Action Right-of-Way Easement Vacation ApprovedApproved (North of 3003 Hazelwood Street) This easement vacation was for city-owner property at the intersection of County Road D East and Hazelwood Street. VARIANCES AND WAIVERS PC ActionCouncil Action Shoreland Setback Variance ApprovedApproved (2843 Meadowlark Lane) This variance approval allowed a private residence to build an addition. Setback Variance ApprovedApproved (798 McKnight Road) This variance approval allowed a private residence to build a garage. Holiday Station Store ApprovedApproved (1285 Cope Avenue East) This variance approval allowed setback variances for building and parking lot. Chuck Whitaker ApprovedApproved (1081 Highway 36) This variance allows used auto sales within 350 feet of residential properties. U-Haul ApprovedApproved (2250 White Bear Avenue) This variance allows trucks to be leased within 350 feet of residential property. Wetland Setback Variance ApprovedApproved (2250 White Bear Avenue) This variance allowed a private residence to build a garage. MISCELLANEOUS Theplanning commission had otherreviews, discussionsandactionsthat were not part of any other specific proposal.These reviews were: Annual Review of PC Rules of Procedure 2013Annual Report Oath of Office for Commissioners Lindstrom and Diatta Update of the planning commissions schedule for attending city council meetings Presentation by Andrew Hughes, Sherman Associates, Maplewood Bowl Redevelopment New Member Orientation Economic Development Discussion Overview of Gladstone Phase 2 Improvements Home Occupation License –Just Rita’s –2139 Edgerton Street Capital Improvement Plan Resolution of Appreciation –Diatta Gateway Corridor Commission presentation. 2014ATTENDANCE, MEMBERSHIP REVIEWAND CURRENT ROSTER In 2014,planning commission currently has two vacancies due to the resignations of Yaya Diata and Donn Lindstrom. The current planning commission membership and meeting attendance for 2013 is: NameAppointedTermsExpire(12/31)2014Attendance-12Meetings Dale Trippler06-08-98201511of 12 Al Bierbaum 02-08-1020159of12 Allan Ige04-29-13201511 of 12 Tushar Desai07-22-0220167of 12 Bill Kempe02-11-13201611 of 12 Vacancy2016 Vacancy2017 Paul Arbuckle05-14-12201710 of 12 John Donofrio02-11-13201712 of 12 2014REVIEW AND ANTICIPATED 2015DEVELOPMENT ACTIVITIES Last year was normal in terms of the types of reviews the planning commission considered. Many of the CUP reviews were the result of proposed expansions of existing uses. In-fill development and expansion hasbecomethe norm for the city since Maplewood isapproximately 95 percent developed and there are not manyremainingvacantsites available for residential and commercial projects.The projects the city is likely to see will be more complex and time consuming due to redevelopment efforts made throughout Maplewood The city is fosteringredevelopment of the Gladstone Neighborhood.The first major redevelopment in this neighborhood was the Shores Senior Housing complex and the redevelopment of theMaplewood Bowl propertyis slatedto begin later this year. SUMMARY The planning commission looks forward to serving the City of Maplewood in 2015andproviding the city council with advice and guidance on all land use matters. BUDGET IMPACT None. RECOMMENDATION Approvethe planning commission’s2014annual report. MEMORANDUM TO: Melinda Coleman,City Manager FROM: Michael Martin, AICP, Planner DATE: January 13, 2014 SUBJECT: Approval of a Revision to the Planning Commission Rules of Procedure Introduction The planning commission’sRules of Procedure requiresthat theyreview these Rulesat the beginning of each year. Discussion Staff is recommending Section F be revised to recognize the department name change of Community Development Department to Environmental and Economic Development Department. If the planning commission wishes to revise the Rules of Procedure, please inform staff of any changes you would like made. Staff will then forward the revisions to the city council. Recommendation 1.Approved the revisions to Section F of the Planning Commission Rules of Procedure Attachment 1.Planning Commission Rules of Procedure PLANNING COMMISSION RULES OF PROCEDURE Originallyadopted by the Planning Commission on February 21, 1983 Last Changedby the City Council on February 13, 2012 Last Changed by the City Council on February 10, 2014 We, the members of the Planning Commission of the City of Maplewood, Minnesota, created pursuant to Chapter 2, as amended, of the Maplewood Code of Ordinances, do hereby accept the following Rules of Procedure, subject to the provisions of said ordinances, which are hereby made a part of these rules: A.MEETINGS 1.All meetings shall be held in City Hall unless otherwise directed by the chairperson, in which case at least 24 hours notice will be given to all members. 2.Regular meetings shall be held at 7 p.m. on the first and third Tuesdays of each month. If a regular meeting falls on a legal holiday, such meeting shall be rescheduled as a special meeting, if needed. 3.Special meetings shall be held upon call by the chairperson, or in his or her absence, by the vice chairperson or by any other member with the concurrence of five other members of the Commission. At least 72 hours notice shall be given to all members for special meetings. B.QUORUM 1.A simple majority of the current membership of the Commission shall constitute a quorum. 2.Any member having a conflict of interest shall declare the same before discussion of the item in which he or she has a conflict. Any member who abstains from voting on a question because of possible conflict of interest shall not be considered a member of the Commission for determining a quorum for the consideration of that issue. 3.Approval of any motion shall require the affirmative vote of a majority of the members present. C.DUTIES OF CHAIRPERSON In addition to the duties prescribed in Section 2-249 of the Code of Ordinances, the chairperson shall appoint such standing committees and temporary committees as are required, and such committees will be charged with the duties, examinations, investigations, and inquiries about the subjects assigned by the chairperson. No standing or temporary committee shall have the power to commit the Commission to the endorsement of any plan or program without its submission and approval ofthe full Commission. D.ELECTION OF OFFICERS 1.A chairperson and vice chairperson shall be elected at the first planning commission meeting in June, and will serve until their successors have been elected. 2.In the absence of the chairperson, the vice chairperson shall perform all duties required of the chairperson. When both the chairperson and the vice chairperson are absent, the attending members shall elect a chairperson pro tem. 3.If the chairperson resigns from or is otherwise no longer on the planning commission, the vice chairperson shall become the acting chairperson.The planning commission shall elect a new chairperson at the next possible planning commission meeting. If the vice chairperson resigns or is otherwise no longer on the planning commission, the planning commission shallelect a new vice chairperson at the next possible planning commission meeting. E.REPRESENTATION AT COUNCIL MEETINGS A representative from the Commission shall appear at each Council meeting, where a planning item is on the agenda, to present the Commission's recommendation and to answer questions from the City Council regarding the decision. The Commission shall adopt a rotating schedule of its members at the first meeting of each year to attend these meetings. F.ENVRIONMENTAL AND ECONOMICCOMMUNITYDEVELOPMENT DEPARTMENT In addition to carrying out the duties prescribed in Section 2-254 of the Code of Ordinances, the Environmental and EconomicCommunityDevelopment staff shall: 1.Prepare the agenda and minutes for each meeting of the Commission. 2.Actas technical advisor to the Commission. 3.Present written alternatives and make recommendations on matters referred to the Commission. 4.Maintain a record of all agenda items from application to final action by the City Council. G.AGENDA 1.Copies of the agenda, together with pertinent planning office reports and copies of the minutes of the previous meetingshall be distributed so that the members of the Commission shall have a copy at least three days prior to the meeting concerned. 2.The agenda shall consist of the following order of business: a.Call to Order b.Roll Call c.Approval of Agenda d.Approval of Minutes e.Public Hearings f.New Business g.Unfinished Business h.Visitor Presentations I.Commission Presentations j.Staff Presentations k.Adjournment 3.Only items that are on the agenda or added to the agenda prior to its adoption shall be considered by the Commission. H. Except as herein provided, Rosenberg’s Rules ofOrder shall be accepted as the authority on parliamentary practice. I. Amendments to the comprehensive plan shall require thatthe Planning Commission follow the same procedure for hearings and notices as required by State law for zoning ordinances. J. APPOINTMENTS The City Council shall make all appointments to the Planning Commission by following the current city appointment policy. K.AMENDMENT 1.Any of these rules may be temporarily suspended by the vote of two-thirds majority of the members present. 2.These Rules of Procedure may be amended at any regular meeting of the Commission by a majority vote of the entire membership and submitted to the City Council for approval. L. These Rules of Procedureshall be reviewed by the Planning Commission at the first meeting of each year. MEMORANDUM TO: Planning Commission FROM: Michael Martin,AICP, Planner DATE: January 2, 2015 SUBJECT: 2015-2016Planning Commission Schedule for City Council Meeting Attendance Introduction The planning commission has established a schedulefor their attendance at city council meetings when there are commission actionsto present.Attached is the revised 2015- 2016planning commission schedule for future city council meetings.Please review this schedule and provide staff with any revisionsto your telephone numbers if they are different than shown. Attachment 1.2015-2016City CouncilMeeting Schedule p:planning commission\2015schedule for city council meetings 2015-2016PLANNING COMMISSION SCHEDULE FOR CITY COUNCIL MEETINGATTENDANCE (Last Revised 1/2/15) Vacancy (D Lindstrom)12-22-1405-11-1509-28-1502-08-16 Phone # Allan Ige01-12-1505-25-1510-12-1502-22-16 (651-503-6295)(c) Dale Trippler01-26-1506-08-1510-26-1503-14-16 651-490-1485(h) Tushar Desai02-09-1506-22-1511-09-1503-28-16 651-484-2132 (h) Paul Arbuckle02-23-1507-13-1511-23-1504-11-16 651-303-0347 (c) Vacancy (Y Diatta)03-09-1507-27-1512-14-1504-25-16 Phone # Al Bierbaum03-23-15 08-10-1512-28-1505-09-16 651-330-9088 (h) John Donofrio04-13-1508-24-1501-11-1605-23-16 651-578-1885 (h) 651-331-0041 (c) Bill Kempe04-27-1509-14-1501-25-1606-13-16 651-226-7933 (c) ndth City Council meetings are held the 2and 4Mondays of each month. If you cannot attend a city council meeting on your scheduled date, please arrange to trade dates with another commissioner and alsoplease inform staffas well. Michael Martin651-249-2303michael.martin@ci.maplewood.mn.us