Loading...
HomeMy WebLinkAbout2014-10-21- PC Minutes October 21, 2014 Planning Commission Meeting Minutes 1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, OCTOBER 21, 2014 1. CALL TO ORDER A meeting of the Commission was held in the City Hall Council Chambers and was called to order at 7:00 p.m. by Acting Chairperson Arbuckle. 2. ROLL CALL Paul Arbuckle, Acting Chairperson Present Al Bierbaum, Commissioner Present Tushar Desai, Chairperson Absent John Donofrio, Commissioner Present Allan Ige, Commissioner Present Bill Kempe, Commissioner Absent Donn Lindstrom, Commissioner Present Dale Trippler, Commissioner Absent Staff Present: Tom Ekstrand, Senior Planner 3. APPROVAL OF AGENDA Commissioner Ige moved to approve the agenda as submitted. Seconded by Commissioner Bierbaum. Ayes – All The motion passed. 4. APPROVAL OF MINUTES Commissioner Bierbaum moved to approve the August 19, 2014, PC minutes as submitted. Seconded by Commissioner Ige. Ayes – All The motion passed. 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of a Resolution for a Conditional Use Permit Revision, Bruentrup Heritage Farm, 2170 County Road D East i. Senior Planner, Tom Ekstrand gave the report and answered questions of the commission. ii. Michael McKlich, Maplewood Area Historical Society addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. 1. Dave Huebl, 2191 County Road D, Maplewood addressed the commission about the headlight concerns. Acting Chairperson closed the public hearing. October 21, 2014 Planning Commission Meeting Minutes 2 Commissioner Ige moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on people 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlynn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlynn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlynn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. October 21, 2014 Planning Commission Meeting Minutes 39. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Non Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the City of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. 15. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, 15 events shall be allowed to extend to midnight. 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. October 21, 2014 Planning Commission Meeting Minutes 422. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25. 23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Seconded by Acting Chairperson Arbuckle. Ayes – Acting Chairperson Arbuckle, Commissioner Ige Nays – Commissioner’s Bierbaum, Donofrio & Lindstrom Commissioners did not like the midnight ending time for the 15 events and wanted to keep the 10 p.m. ending time. The motion failed. Commissioner Donofrio moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located at 2170 County Road D East, to allow additional large events. Approval is based on the findings required by ordinance and subject to the following conditions: (additions are underlined and deletions are crossed out 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before the city issues a building permit, the city engineer shall complete the necessary grading, drainage, utility and erosion control plans. 3. The applicant or contractor shall complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. b. Install reflectorized stop signs at all exits, a handicap-parking sign for each handicap-parking space and an address on the building. c. Construct a trash dumpster enclosure for any outside trash containers. The enclosures must be 100 percent opaque, match the color of the buildings and have a closeable gate that extends to the ground. If the trash container is not visible to the public it does not have to be screened. d. Install site-security lighting as required by the code. The light source, including the lens covering the bulb, shall be concealed so the light source is not visible and so it does not cause any nuisance to drivers or neighbors. 4. If any required work is not done, the city may allow temporary occupancy if the city determines that the work is not essential to the public health, safety or welfare. October 21, 2014 Planning Commission Meeting Minutes 55. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Update the January 2008 Bruentrup Heritage Farm Master Plan to include correct site size, site conditions, parking references, and purpose and intent of uses including any large non-historical fundraising events. 7. When the parking lot located east of the site cannot accommodate parking for an event (i.e., events where there are more than 84 people based on 4 people per vehicle in the 21 space parking lot located to the east of the site) the society must supply off-site parking to accommodate the events. 8. Off-site parking at Salvation Army (78 parking spaces at 2080 Woodlynn Avenue): a. The society must supply the city with a signed parking agreement between the society and the owners of the Salvation Army for the use of the parking lot. b. Transportation of guests in a wagon pulled by a tractor to and from the Salvation Army parking lot (Woodlynn Avenue) on a trail through the Prairie Farm Neighborhood Preserve is only allowed during daytime hours. c. The society must ensure safe pedestrian crossing at the intersection of Woodlynn Avenue and Ariel Street for visitors parking in the Salvation Army parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 9. Off-site parking at Harbor Pointe (278 parking spaces at 2079 to 2127 County Road D): a. The society must supply the city with a signed parking agreement between the society and the owners of Harbor Pointe which allows the use of this parking lot. b. The society must ensure safe pedestrian crossing at the intersection of County Road D and Ariel Street for visitors parking in the Harbor Pointe parking lot. Safe pedestrian crossing can involve temporary signs or crossing guards. 10. Any large scale music proposed for any event on the site (such as DJs and bands) should be limited to inside the barn. 11. Use of the farm must comply with the city’s noise ordinance which requires that no disturbing noises be generated before 7 a.m. and after 7 p.m. 12. The society will work with Maplewood city staff to coordinate the management of the oak savanna located west of the entry drive within the Bruentrup Heritage Farm site with the intent of continuing to manage that portion of the site as oak savanna. 13. The barn must be posted with a maximum occupancy of 290 people. Conditions Which Apply to the Subleasing of the Site by the Society for Large Non-Historical Fundraising Events: 14. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed six 40 times per year. Historical events conducted by the MAHS, events conducted by the city of Maplewood and events with less than 100 people in attendance shall not count towards the maximum number of events held each year. October 21, 2014 Planning Commission Meeting Minutes 615. Subleased large non-historical fundraising events with 100 or more people in attendance are allowed from 10 a.m. to 10 p.m. Of the 40 total large events, all events shall end by 10 p.m. This time could be reevaluated with the city after one calendar year. 16. Parking for subleased large non-historical fundraising events in which alcohol will be served is limited to the parking lots on the east side of the site and the Harbor Pointe parking lot located about a block west of the site on the north side of County Road D. 17. Maximum number of occupants allowed on site for large non-historical fundraising events in which alcohol will be served is limited to 290 people. The maximum capacity of the barn shall not exceed the posted occupancy limits as determined by the city’s Building Official and Fire Marshall. 18. Appropriate liquor licenses must be obtained prior to serving alcohol on the site. 19. The society must obtain the appropriate liability coverage for large non-historical fundraising events which holds the city harmless. 20. A rental agreement must be approved by the city which dictates hours of use, maximum number of people, location of parking, etc. Conditions Relative to the Proposed Reinforced-Turf Parking Plan: 21. The site and landscaping plan dated July 17, 2013, showing the proposed turf parking plan is approved. 22. Minor revisions may be approved by staff. 23. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. 24. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 25.23. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Seconded by Commissioner Lindstrom. Ayes – Acting Chairperson Arbuckle, Commissioner’s Bierbaum, Donofrio & Lindstrom Nay – Commissioner Ige Commissioner Ige said he voted Nay because he had no issue with the midnight ending time. The motion passed. Commissioner Donofrio made a friendly amendment to revisit the 10 p.m. ending time to reevaluating the midnight ending time with city staff within one calendar year. The friendly amendment was Seconded by Commissioner Ige. Ayes - All October 21, 2014 Planning Commission Meeting Minutes 7The friendly amendment passed. This item goes to the city council November 10, 2014. b. 7:00 p.m. or later: Approval of a Resolution for a Comprehensive Plan Amendment from G (Government) to C (Commercial), a Resolution for a Zoning Map Amendment from F (Farm) to BC (Business Commercial) and a lot division for the former Maplewood Parkside Fire Station, 2001 McMenemy Street North i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. Interim City Manager, Community Development Director, Melinda Coleman addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. 1. Maplewood resident, Sharon Tarble, 1975 McMenemy Street North, lives next door to the fire station building. Acting Chairperson Arbuckle closed the public hearing. Commissioner Bierbaum moved to approve the comprehensive land use plan amendment from G (government) to C (commercial) for 2001 McMenemy Street North. Approval is based on the following reasons: 1. The property is presently dormant and is proposed to be sold to and utilized by a private business which would be compatible with a land use classification of C (commercial). 2. The site would be zoned business commercial which is compatible with the land use designation of C (commercial) and the other commercial properties in the area. This action is subject to the approval of a comprehensive plan amendment by the Metropolitan Council. Seconded by Commissioner Ige. Ayes - All The motion passed. Commissioner Donofrio moved to approve the resolution amending the zoning map for 2001 McMenemy Street North from F (farm) to BC (business commercial) for the following reasons: 1. This proposed rezoning would enable the continued use of the existing, non-residential, building on site. 2. This change would comply with the comprehensive land use plan commercial classification. 3. The proposed rezoning would meet the following six criteria for a zoning map revision as required by city ordinance: a. Assure itself that the proposed change is consistent with the spirit, purpose and intent of this chapter. October 21, 2014 Planning Commission Meeting Minutes 8b. Determine that the proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. Determine that the proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. Consider the effect of the proposed change upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. Be guided in its study, review and recommendation by sound standards of subdivision practice where applicable. f. Impose such conditions, in addition to those required, as are necessary to ensure that the intent of this chapter is complied with, which conditions may include but not be limited to harmonious design of buildings; planting and the maintenance of a sight or sound screen; the minimizing of noxious, offensive or hazardous elements; and adequate standards of parking and sanitation. Seconded by Commissioner Bierbaum. Ayes - All The motion passed. Commissioner Ige moved to approve the lot division request to subdivide the 1.3 acre parcel at 2001 McMenemy Street North. This lot division approval is subject to the following conditions: 1. Satisfy the requirements set forth in the staff report authored by Mr. Love, dated October 14, 2014. 2. A survey must be submitted to planning staff for final approval. 3. The lot division and any and all easement agreements must be recorded with Ramsey County within one year of approval date otherwise the approval is null and void. Seconded by Commissioner Lindstrom. Ayes – Acting Chairperson Arbuckle, Commissioner’s Bierbaum, Ige & Lindstrom Nay – Commissioner Donofrio Commissioner Donofrio voted nay because he felt the city should include the northerly parcel in their property sale since this site doesn’t seem very marketable. The motion passed. This item goes to the city council November 10, 2014. 6. NEW BUSINESS a. Approval of Resolution of Appreciation for Yaya Diatta – Planning Commissioner October 21, 2014 Planning Commission Meeting Minutes 9i. Senior Planner, Tom Ekstrand read the resolution of appreciation for Yaya Diatta. Acting Chairperson Arbuckle moved to approve the resolution of appreciation for Yaya Diatta. Seconded by Commissioner Donofrio. Ayes - All The motion passed. b. Consideration of dwelling-unit size requirements for senior housing – Discussion i. Senior Planner, Tom Ekstrand opened up the discussion regarding dwelling unit size requirements for senior housing. Staff answered questions of the commission who did favor the establishment of some senior housing unit-size guidelines. Staff will bring further information back to the commission regarding this matter. 7. UNFINISHED BUSINESS None. 8. VISITOR PRESENTATIONS None. 9. COMMISSION PRESENTATIONS a. Commission presentation for the August 25, 2014, city council meeting. Commissioner Ige attended. The item reviewed was the comprehensive plan amendment and conditional use permit for LCS Lawn Service at the former Century Avenue Fire Station. b. Commission presentation for the September 8, 2014, city council meeting. Commissioner Trippler attended. The item reviewed was the 2015-2019 CIP which was approved. . c. Commission presentation for the September 22, 2014, city council meeting. Commission Chair Desai was scheduled to attend. There were no items requiring commission representation at this meeting. d. Commission representation for the October 27, 2014, city council meeting. Commissioner Diatta is scheduled to attend but has resigned. There are no items requiring commission representation at this meeting. e. Commission representation for the November 10, 2014, city council meeting. Commissioner Bierbaum will be present. The expected items for review are the Bruentrup Farm CUP and the land use plan amendment and rezoning for the former Parkside Fire Station. 10. STAFF PRESENTATIONS a. Staff stated the November 4, 2014, Planning Commission Meeting is cancelled due to Election Day. 11. ADJOURNMENT Acting Chairperson Arbuckle adjourned the meeting at 8:15 p.m.