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Home My WebLink About1990-08-28 CDRB Packet Sok AGENDA MAPLBWOOD COMMUNITY DESIGN REVIEW BOARD August 28, 1990 7:00 P.M. Maplewood City Hall Council Chambers 1830 E. County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: July 17, 1990 and August 14, 1990 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Exterior Material Change - Emerald Inn, 2025 County Road D b. Code Amendment - Appeals and Building Cost Review- Limits • c. Resolution of Appreciation for Roger Anitzberger 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations: a. Tentative September 11 Agenda: (1) Sign Proposal - Surburbia Furniture and Carpets, 3000 White Bear Avenue (2) City Hall Landscape Plan Review 10. Adjournment CDRBAGENDA • • MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD • 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA JULY 17, 1990 1. CALL TO ORDER Chairman Moe called the meeting to order at 7 p.m. 2. ROLL CALL Donald Moe Present Tom Deans Present Marvin Erickson Absent Roger Anitzberger Absent Michael Holder Absent Daniel Molin Present 3. APPROVAL OF MINUTES a. June 5, 1990 Boardmember Deans moved approval of the minutes of June 5, 1990, as submitted. Boardmember Molin seconded Ayes - -Moe, Deans, Molin • 4. APPROVAL OF AGENDA The agenda was amended adding Item 6. c. Hazelwood Park Picnic Shelter. Boardmember Molin moved approval of the agenda as amended. Boardmember Deans seconded Ayes - -Moe, Deans, Molin 5. UNFINISHED BUSINESS There was no unfinished business. 6. DESIGN REVIEW a. Building Addition - St. John's Northeast Hospital, 1575 Beam Avenue Charles Wieck, construction coordinator for HealthEast, said he sees no problem with any of the seven recommended conditions of approval of the staff report. In response to a question from Boardmember Molin, Secretary Ekstrand said there is not a problem with setbacks, but some of the parking will be eliminated. • Mr. Wieck said they are planning to add more parking in the future. . Community Design Review Board - 2 - Minutes 7 -17 -90 Boardmember Deans said, since the company he works for designed this project, he would normally abstain from voting if there were another member present to constitute a quorum for this vote. As it is, if he abstained, the remaining two members would not constitute a quorum for a vote. Boardmember Deans said since this does not seem to be a controversial issue and he did not work on this project, abstaining does not seem warranted and he would vote on it. Chairman Moe asked for comments from the public and there were no comments. Boardmember Molin moved the Planning Commission recommend approval of plans date stamped June 20, 1990, for a two -story building addition to St. John's Northeast Hospital, subject to compliance with the following conditions: (1) The original conditions of August 23, 1983 shall apply to this project. (2) The applicant shall repeat this review if construction has not begun within two years. (3) Grading, drainage, erosion control and utility plans shall be subject to the City Engineer's approval. (4) All required landscape areas shall be continually and properly maintained. The owner must replace all dead plantings within one year. (5) The building exterior shall be continually and properly maintained. (6) All fire department access roads must be maintained at all times during and after construction. Parking for patient pickup at the main lobby must not block fire lanes. (7) The applicant shall provide an escrow, in a form acceptable to staff, in the amount of 150% of the estimated cost of any site improvements that are not completed by occupancy. The applicant shall also provide proper documentation, to be approved by the City Attorney, which allows staff access onto the property to finish work that may not be completed. • Community Design Review Board -3- Minutes 7 -17 -90 Boardmember Deans seconded Ayes- -Moe, Deans, Molin b. Equipment Storage Building - Woodbury Mechanical, Clarence Street Richard Eldridge was present representing the applicant, Tim Eldridge. Mr. Eldridge said he had reviewed the conditions of approval recommended by staff and was in agreement with them. The Board members discussed with Mr. Eldridge his plans for landscaping. Tom McDonough, 1889 Clarence Street, said he would like to have a fence constructed to screen his property, since there would be some storage outside of the building. Mr. Eldridge responded that he did not think a fence was necessary and he does not have any plans to construct a fence. Chairman Moe suggested additional landscaping could be considered rather than fencing. Boardmember Deans said he didn't feel screening should be required adjacent to the property zoned commercial, • but that screening should be required for adjacent properties zoned residential. Current zonings of area properties were discussed. Bob Kluge, 1881 Clarence Street, said he owns four lots, two of which adjoin Mr. Eldridge's property. Mr. Kluge said he is concerned with property being stored outside of the building and, also, wants evergreen screening between the proposed building and his property. Boardmember Deans moved approval of plans date stamped July 17, 1990, for the proposed Woodbury Mechanical storage building. The applicant /owner must meet the following conditions: (L) Provide screening enclosures around any outdoor trash dumpsters as code requires. Trash enclosures and gates must sit flush on the ground to prevent debris from blowing out from underneath. (2) Screen all mechanical equipment placed outside or on the roof. Screening is subject to Board approval. • • Community Design Review Board -4- Minutes 7 -17 -90 (3) Stripe the parking area in a double stripe, "hairpin" design. Parking and driveway areas shall be bituminous. Parking lots and drives must be kept in a maintained fashion. (4) Repeat this review if construction has not begun within two years. (5) Install site security lighting. This lighting must be directed or shielded to not cause any undue glare onto adjacent properties or roadways. (6) Replace property irons if removed by the construction. Repair and restore any adjacent property if damaged by the construction. (7) Submit a grading, drainage, erosion control and utility plan for the City Engineer's approval. (8) Install a building address on the building and at the driveway entrance. • (9) Resod the boulevard if damaged by the construction. (10) Keep all outside materials within the fenced area. (11) Submit a landscape plan for Board approval providing for: (a) Staff considerations for screening. (b) Adjacent residents considerations for screening. (12) Keep all landscaping and sod areas continually maintained. Dead plantings must be replaced within one year. (13) Widening the driveway to 20 feet with a turnaround by the building, subject to the Fire Marshal's approval. (14) Provide an escrow, in a form acceptable to staff, in the amount of 150% of the estimated cost of any required improvements that are not completed by occupancy. The applicant shall also provide documentation, to be approved by the City • Attorney, allowing staff onto the property to finish any work that may not be completed. • Community Design Review Board -5- Minutes 7 -17 -90 Boardmember Molin seconded Ayes - -Moe, Deans, Molin c. Hazelwood Park Picnic Shelter Boardmember Deans moved approval of the plans for the Hazelwood Park picnic shelter. Boardmember Molin seconded Ayes - -Moe, Deans, Molin 7. VISITOR PRESENTATIONS There were no visitor presentations. 8. BOARD PRESENTATIONS a. Interviews for CDRB Vacancy Boardmember Molin moved the Board recommend the City Council appoint Marie Robinson as a member of the Community Design Review Board. Boardmember Deans seconded Ayes - -Moe, Deans, Molin • 9. STAFF PRESENTATIONS Secretary Ekstrand distributed copies of the City financial report. 10. ADJOURNMENT Meeting adjourned at 8:12 p.m. • MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA AUGUST 14, 1990 1. CALL TO ORDER Chairman Moe called the meeting to order at 7 p.m. 2. ROLL CALL Donald Moe Present Tom Deans Present Marvin Erickson Present Michael Holder Present Daniel Molin Absent Marie Robinson Present 3. APPROVAL OF MINUTES a. July 17, 1990 The minutes of July 17, 1990, were tabled due to lack of quorum. • b. July 31, 1990 The minutes were amended on page 2, item 6. a. changing the word "needing" to "needed ". Boardmember Holder moved approval of the minutes as amended. Boardmember Erickson seconded Ayes - -Moe, Deans, Erickson, Holder Abstentions- - Robinson 4. APPROVAL OF AGENDA Boardmember Erickson moved approval of the agenda as submitted. Boardmember Holder seconded Ayes - -Moe, Deans, Erickson, Holder, Robinson 5. UNFINISHED BUSINESS There was no unfinished business. • Community Design Review Board -2- Minutes 8 -14 -90 • 6. DESIGN REVIEW a. Fina Lube - Finamart Station, 2168 White Bear Avenue Paul Strother of Clutz, O'Brien, Strother Architects was present at the meeting. Mr. Strother said he was in agreement with the conditions of the staff recommendation. Mr. Strother said no new trash dumpsters would be added unless the existing dumpster facilities were found to be inadequate. Boardmember Erickson moved approval of plans date stamped July 10, 1990, for the proposed Fina Lube Center. The applicant /owner must meet the following conditions: 1. Obtain approval of a conditional use permit to service automobiles. 2. Vacate the south 15 feet of the utility easement north of the proposed building. • 3. Provide screening enclosures around any outdoor trash dumpsters as code requires. Trash enclosures and gates must sit flush on the ground to prevent debris from blowing out from underneath. 4. Screen all mechanical equipment placed on the roof and ground. Screening is subject to Board approval. 5. Stripe the parking area in a double- stripe, "hairpin" design. Parking and driveway areas must ' be bituminous. Curbing must be continuous concrete curb. Parking lots and drives must be maintained. 6. Repeat this review if construction has not begun within two years. 7. Install site - security lighting. This lighting must be directed or shielded to not cause any undue glare onto adjacent properties or roadways. 8. Replace property irons if removed by the • construction. Repair and restore any adjacent property if damaged by the construction. • Community Design Review Board -3- Minutes 8 -14 -90 9. Submit a grading, drainage, erosion control and utility plan for the City Engineer's approval. 10. Continually maintain all landscaped areas. All required landscaping that dies shall be replaced within one year. 11. Submit a revised landscape plan for staff approval providing screening along the north lot line as a buffer for the house to the north. 12. Provide reflectorized stop signs, building addresses and handicap parking signs. 13. Repair and sod the boulevard if damaged by the construction. 14. Keep the building exterior continually maintained. 15. Taper the sidewalk to meet the grade of the new driveway. • 16. Install an in- ground lawn sprinkling system for all landscaped areas. 17. Keep the width of the new curb cut at 30 feet maximum. 18. Provide an escrow, in a form acceptable to staff, in the amount of 150% of the estimated cost of any required improvements not completed by occupancy. The applicant shall also provide proper documentation, to be approved by the city attorney, which allows staff onto the property to finish work that may not be completed. Boardmember Holder seconded Ayes - -Moe, Deans, Erickson, Holder, Robinson b. City Hall Landscape Plan Update Secretary Ekstrand distributed copies of a memorandum from Gretchen Maglich, Assistant City Manager, outlining the proposed landscaping revisions for City Hall. • 7. VISITOR PRESENTATIONS There were no visitor presentations. • Community Design Review Board -4- Minutes 8 -14 -90 8. BOARD PRESENTATIONS Boardmember Robinson reported on the August 13 City Council meeting. 9. STAFF PRESENTATIONS There were no staff presentations. 10. ADJOURNMENT Meeting adjourned at 7:36 p.m. • • I MEMORANDUM TO: City Manager Associate Planner SUBJECT: Thomas Ekstrand Des ign Review goad D L UBJTCT: 20 25 East County lewood partnership O LOCAT Emerald Inn of Ma APNLIANT. Wronski Prof PROJECT TITLE. Building Exterior Remodel DRT August 21, 1990 DATEE: INTRODUCTI Request verti a pproval to apply cal-panel d.sidica would lteri is the PP The p P buddin The app th Bmerald Inn. cos y match on closely match the texture and color of the existing Reason for the R est e deteriorating and there The existing precast concrete exterior is is rainwater leakage. BACKGROUND roved plans for the Emerald Inn on The Design , i eV 1 Board app 41 September RECOMMENDATION for the prop ° Th ext e p, proval of plans date stamped August 14, 1990, ld Inn, 2025 East Count Road D. p arbor siding on the keep the building exterior continually applicant or owner sha maintained. TEIN'N (Section 35) Attachments 17 oca ion Line /Zoning Map 2. Property 3. Site Plan ed August 14, 1990 4. Plans date -stamp • Httachment 1 J[ N A . • - - -- • , , _ L.ce - i . � — - - - .- _ — — - - 1'818.11_. 1 • - ', el • ! L2ac �.� rpO' / b \ ° p 0 - v o. / p V r/ w . tc■ • 2. ! 9 2 S • • 1 I; r • to ' O } (4) ) „ - - ........ 1 so ' ' - -- .. / ' : : \ / 0 4 _ a l �. - r ■ til ,a 1sb t -.'' 2r4Lo.18 �� iu.., 2 Oa1 9I • - 28.27 ; — — — ! W. G. L. 11-14-41 .i: - - -. -- __ 0. 1 •694 0 ^3,1 •► 9 • ,i. • r•er a r • . p . . 3 ax..... .� c B 1 p PALco �.,� r . , . t ;;`' ]!1 INN n v« Eo E+ .a ; { . M.e /[ r rrOe� e V ., ' . �. \•. .. ; Yv A .vrEXEO 6 „ 61 . 4111 2 I a ° '52 '�. PERKINS ::,t `;' so ro r., r.,.i,. weo0 le ' 309, 4� , rtp — - - COUNTY ROAD D - 111-111- N III III H L J PROPERTY LINE /ZONING MAP it°' ...._____, • N • 3 Attachment 2 . 1 I IS . ■ Oil 1 icy ° 1 y 1 r 1A �• : 44 h: SGT .*::§:*:. v . , . ? S:' ' �� `: .y . - �• SI . .. .Zoo, �4 =0 �� • ' :: ,•, •: ''. s ,,. y _'d z{=o' '30'•`0 l r-r d • ' r . I. ' - ..4 1 I el • r 41f •• N i 1 M �� t 1 • .2 0 ----- .— -4.L• • 1 � frceH N LIG-T Q IQ ?d-` ' Q"'". 270 zt 24 r t to r‘ JAY E M Ert Ewa, Or -_- aOpEP FA�E l derlr j ' 1 • : x ado I ,exiStf.16 A4 R i'" I 26;o - SITE PLAN 4 Attachment 3 I N I • MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Associate Planner SUBJECT: Code Amendment - Approval of Plans DATE: August 23, 1990 INTRODUCTION Staff is proposing three changes: 1. Increase the dollar limits for Staff approval of minor building plans. 2. Amend the code to allow the Council to change dollar limits by resolution. 3. Extend the deadline for filing an appeal of a Community Design Review Board motion. BACKGROUND Dollar Limits Section 25 -65 (c) of the City Code requires that the City Council • periodically review the dollar limits which determine the projects that the Board must approve. The present limits allow Staff approval of new buildings under $12,000. Staff may also approve additions under $120,000, where the Board has previously approved the original building. The purpose of the ordinance is to speed the review process by allowing Staff approval of smaller projects. On February 18, 1982, the City Council increased the valuation limits from $10,000 and $100,000 to $12,000 and $120,000. Appeals Deadline Code requires that appeals be filed within 10 days of the Board's motion. The Council would like enough time to get the minutes and make an appeal, if they choose. DISCUSSION Council should increase the construction cost limits to $15,000 and $150,000 to stay even with construction cost increases since 1982. The proposed code amendment would allow future revisions by resolution. This would be easier and faster than making these periodic changes by ordinance. Council should revise the ordinance to extend the Review Board appeal deadline to 15 days. The secretary sends the minutes to the Council 7 -8 days after the Board's meeting. (The Mayor does not get the minutes.) Fifteen days would allow the City Council • more time to appeal a Review Board motion if they choose. The only problem with this appeal - period increase is that it could • delay the issuance of a building permit five extra days. RECOMMENDATION 1. Approval of the code amendment on page 3 which: (a) Allows the Council to establish dollar limits by resolution. (b) Extends the deadline for appealing a Community Design Review Board motion from 10 to 15 days. 2. Adoption of the resolution on page 5. This resolution increases the dollar limits for Staff review of minor construction projects to $15,000 and to $150,000 for additions where the Community Design Review Board reviewed the original building. TECOSTS Attachments 1. Code Amendment • 2. Resolution 2 • s e • ORDINANCE NO. AN ORDINANCE CONCERNING APPROVAL OF CONSTRUCTION PROJECTS The Maplewood City Council hereby ordains: Section 1. Section 25 -65 is amended as follows (additions are underlined; deletions are crossed out): Section 25 -65. Approval of plans. Preliminary Rcvicw3 by reviewed -b eard, et= (a) The Director of Community Development shall review all plans for minor building or remodeling proiects. plans of twelve thousand 4ellars ($12,600.00) or 1C33 in value and all additions of eac hundred twenty thousand dollars ($120,600.06) or leas, where the addition is consistent with thc dcslge e€ the original building and where thc original building was prcviou3ly rcvicwcd by tho Community Dc3ign Review Board. The City Council shall define minor building proiects by dollar valuations set by resolution from time to time. Before approving the plans. the Director must first determine, - hewevcr, that the plans meet all City ordinances and • policies. and that the proposal would not have an adverse impact en surrounding propertic3. Anyone may If thc applicant chooses to appeal this the decision e€ thc Director, the case 3h311 be sent to the Community Design Review Board. -a deeise "ea's F_.._ The Board's decision shall be final. unless someone appeals it to may bc made to the City Council by any cffcctcd pereen within tcn (10) fifteen (15) days after the Board's decision. (b) All other plans shall bc rcvicwcd by the The Community Design Review Board shall review all other plans. The Board's decision shall be final, unless someone appeals it appealed to the City Council by thc applicant, city Staff, or any effected per3on, within ten (10) fifteen (15) days after the Board's decision. rcvicwcd by the City Council. Section 2. This ordinance shall take effect upon its passage and publication. • • Passed by the Maplewood City Council on 1990. Mayor Attest: City Clerk Ayes-- Nays-- 1 • 1 • RESOLUTION WHEREAS, Section 25 -65 (a) of the Code of Ordinances requires that the City Council define minor building projects by dollar limits; WHEREAS, construction costs have increased enough to warrant that the City Council increase the previous dollar limits of $12,000 and $120,000; NOW, THEREFORE, BE IT RESOLVED that a minor building project is any building project under $15,000 in value, except additions to buildings that the Community Design Review Board approved before. In this case, a minor construction project must be less than $150,000 in value. Adopted this day of , 1990. Seconded by Ayes- - • MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Associate Planner SUBJECT: Joint Resolution of Appreciation DATE: August 23, 1990 The City Council and Community Design Review Board should approve a resolution of appreciation for Roger Anitzberger. He recently resigned from the Board. His position has been filled. Recommendation Adopt the attached resolution. kd /jntres.mem Attachment: Resolution • • • 10IN7 RESOLl17ION OF APPRECIA7ION WHEREAS, Rogea An i tdei gez Became a menden. o, the Community De sign Review Boaad o/ Maplewood on June 13, 1988 and has waved /aifh /uUj in that capacity; WHEREAS, he his ,? e.ely given o, hL time and ene'gy, without compensation, A4 the LetteamenL o, the City o, Maplewood; and WHEREAS, he has shown thtcence dedication to h.LS dulie4 and has conziztent/Y conta Jited h.ia lead a4hip and e£loat in many ways /on. the Lenz/it o, the City. NOW, THEREFORE, 17 IS HEREBY RESOLVED ,boa and on Behalf of .the City o/ !Maplewood, Mi viezota, and the citizenvs o, the City, that Rogea An i tz..eagea .us he.n 1y extended out heaAt/eit gn.atitude and appreciation /on h•Ls dedicated henv.ice, and we wish him continued aucce6e in the flute e. Passed By the Council o/ the • City o/ !Maplewood thi6 day o7 , 1990. gam Bast i..an, lMayoa Pawed By the Community Design Review Boand o1 the City o Maplewood th.i,.s day of , 1990. Donald !Moe, Chaivnan Attest: Lucille E. ,4w e i uz, r/erk • 111