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Home My WebLink About1989 04-06 & 04-10 City Council PacketAGENDA MAPLEWOOD'CITY COUNCIL 4:30 P.M., Thursday, April 6, 1989 and 7 :00 P.M., Monday, April 10, 1989 Council Chambers, Municipal Building Meeting No. 89 -9 A. CALL TO ORDER B. ROLL CALL Co APPROVAL OF MINUTES None, D, APPROVAL OF AGENDA E, CONSENT AGENDA - - - - - - -------- - - - - -- 1. Approval of Claims 2. Renewal of Insurance Consultant Contract 3, McKnight Road Phase 3, Project 87 -05 - Traffic Control Signal Agreement 4. McKnight Road Phase 3, Project 87 -05 - Concurrence with Bid Award 5, Proclamation: Arbor Day F. AWARD OF BID 1. Communication Recorder H. UNFINISHED BUSIENSS H. 1. BBY Partnership NEW BUSINESS 1, Selection of Insurance Agents 2. Walter Street, Project 84 -14; Schedule Assessment Hearin g 3. Cope Avenue, Craig to Ariel; Project 85 -26 - Revise Interest Period 4, Sterling St,; Schaller Drive, Project 87 -45, Water System Improvements and order Feasibility Study 5, Cope Avenue, Craig to Aprel, Project 85 -26 - Change Order No. 1 6, Stormwater Management Study 7. Recycling Challenges 8, Recycling Complaints _9. Recycling Boundaries (Councilmember Anderson) 10. Survey of Planning Commissions 11. Code Amendment: Rural Street Design (2nd Reading) 12. Menards 13. Approximately 6:30 P.M.; Review Cable T.V. Council Meeting I. COUNCIL PRESENTATIONS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. J. ADMINISTRATIVE PRESENTATIONS 1. Stormwater Financing_ 2. 3 4 K. ADJOURNMENT OF 4 -6 -1989 MEETING L. RECONVENE: Call 4 -10 -89 MEETING TO ORDER M. ROLL CALL N. PUBLIC HEARINGS 1. 7:00 P.M., Home Occupation License Renewal or Renovation: 1725 Laurie Road (Catlin) 2. 7:10 P.M., Brooks Avenue, Hazelwood to Germain Watermain, Project 88 -08 3. 7:20 P.M., Ari.el Street, County Road B to Cope Street - Project 88 -11 Assessment Hearing 4. 7 :30 P.M., Critical Area Plan Amendment: South of Fish Creek and West of I -494 5. 7 :30 P.M., Preliminary Plat: Fish Creek Estates 6. 7 :40 P.M., Conditional Use Permit Termination: 1997 White Bear Avenue 7. 7 :50 P.M., Conditional Use Permit: Kingston and Payne Avenues (Shafer Con- tracting) 8. 8:00 P.M., Conditional Use Permit: 2691 White Bear Avenue (Maplewood Covenant Church) 0. VISITOR PRESENTATIONS P. ADJOURNMENT OF 4 -10 -89 MEETING AGENDA REPORT T0: City Manager FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: April 3, 1989 AGENDA NO. Action by Council'61 Endorsed.». Modifiorl Re j ecte,....,.... x It is recommended that the Council approve payment of the following claims: ACCOUNTS PAYABLE: $ 195,225.08 Checks #6215 - #6271 $ 77,394.54 $272,619.62 PAYROLL: $166,626.46 $ 7,968.14 $174,594.20 Dated 3 -16 -89 thru 3 -30 -89 Checks #5865 - #5986 Dated 4 -10 -89 Total per attached voucher /check register Payroll Checks Payroll Deductions Total Payroll $447,914.22 GRAND TOTAL Attached is a detailed listing of these claims. DFF :Inb attachments f ON fps VOUC:HREG CITY OF MAPL EWOOD PAGE 1 ,. 03/30/89 14.14 VOUCHER /CHEC:K REGISTER _ FOR R • ERIOD 16 t VOUCHER/ - CHECK VENDOR CH€::CK VENDOR ITEM ITEM CHECK i NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT C 6215 140400 03/16/89 CLERK OF DISTRICT COURT CNTY DRIVERS LIC 126.50 126.50 ;4 I 6216 630050 03/16I89 N.S.P. UTILITIES 10.35 UTILITIES 2.75 " I UTILITIES 2.75 UTILITIES 96.80 UTILITIES 100.22 4;. UTILITIES 288.38 .___--- ._...._... .._. _ UTILITIES 112.38 UTILITIES 54.15 :. UTILITIES 6.31 4 UTILITIES 6.31 UTILITIES 435.25 . UTILITIES 250,43 UTILITIES _...- _ _ X77.10 UTILITIES 5+.4 UTILITIES 91.13 U T I L IT I E S 108.80 UTILITIES jZT.65 t.3 .4l UTILITIES 13.73 UTILITIES 8 9 .51 2,171..47 ,r 6217 510100 03/16/87 MAPLE LEAF OFFICIALS ASSN. BASKETBALL OF'F IC ]" ALS 2 596.50 5 6218 144700 03/16/89. DEPT, OF NATURAL RESOURCES DNR LICENSE 72.00 6219 541400 03/16/$9 MINN. STATE TREASURER MOTOR VEH LIC: 593¢`0.09 59310.09 , 6220 541400 03/16/89 MINN. .STATE TREASURER STATE DRIVERS LIC 355.50 355.50 6221 722200 03/17/89 P°U LIC EMPLOYEE RERA DEDUCT 99363.69 C NT BUT IONS 634 1 6222 541400 03/17/89 MINN. STATE 'TREASURER STATE DRIVERS Lie. 629.50 629.50 6223 541400 03/17/89 MINN. STATE TREASURER MOTOR VEH LIC PBL 69960.68 _..._. .68 6224 630050 03/17/89 N, S. F. ES UTILITIES 2415 UTILITIES 2.75 UTILITIES _ _ 2.75 UTILITIES 3.90 ; UTILITIES 2.7� UTILITIES 14.6.19 UTIL IT1 ES 1` 6.10 I UTILITIES 101.88 G u'rIL ITI ES F UTILITIES 5:9.24 +, UTILITIES 171.49 I UTIL. i,r IES 6.28 VOUCHREG CITY OF' MAPLEWOOD PAGE 2 1 03/30/89 14:14 VOUCHER /CHECK REGISTER � FOR PERIOD 16 ij VOUCHER/ a -- CHECK VENDOR CHECK VENDOR ----------- - ITEM ITEM CHECK j NUMBER NUMBER DATE NAME DESCRIP *r ION AMOUNT AMOUNT `! 1 UTILITIES 20.97 P UTILITIES 66.37 1 6225 510900 03/20/89 MAPLEWOOD STATE BANNS F . i . C. A. PAYABLE 7,169.03 }:s: �► FED INC TAX PAY 19,468.32 FICA CONTRIBUTION 71169.03 33, 806.38 }J! i 6226 560100 03/20/89 MN STATE COMMISSIONER STATE. INC TAX PAYABLE 71739.79 79739.79 6227 871825 03/20/89 TOWNLEY, RAYMOND AMB 813785 51.40 51.40 6228 540800 03/20/89 MINN. DEPT OF HEALTH LEGAL & FISCAL 150.00 150.00 1 6229 541400 03/20/89 MINN. STATE TREASURER STATE DRIV LIC FEES 560.50 560.50 6230 541400 03/20/89 MINN. STATE TREASURER MOTOR VEH LIC FEES 41821.50 4v821.50 6231 541400 03/21/89 MINN. S'P'ATE 'TREASURER MOTOR VEH LIC FEES 10 947.45 10 947.45 6232 541400 03/21/89 MINN. STATE TREASURER STATE DRIV LIC FEES 806.00 806.00 6233 741325 03/17/89 RAMSEY COUNTY CONCILIATION AMB BILLS 191.00 191.00 6234 722200 03/22/89 PUBLIC EMFt_.OYEE LIFE = E I N t PAYABLE Y D L E r0 135.00 ; J i y 1 •� 6235 843200 03/22/89 STEEPEN, SCOTT PROGRAM SUPPLIES 35.50 35,00 `1j 6Z3 6 ' 061000 03/22/89 BANI CIS,, JOHN PROGRAM �?��'PL.I ES ,,75 r 00 35 •0V a 6237 081 150 03 /2?/ 9 BOHL, JOHN PROGRAM SUPPLIES 35.00 35.00 6238 240725 03/Z2/59 EMPLOYEE BENS -FIT PLANS DEF W /PAY AGT'S 11000.00 11000.00 6239 _ 541400 r r,fy. �' 0,x/22/89 STATE MINN. ,STATE TREASURER STATE DRIV LIC FEES 755.00 _ '155.00 . i 6240 541400 03/22/89 MINN. STATE TREASURE, -R MOTOR VEH LIB. FEES S 3 •_ 5 1 .2 9 �~� L P 7.3.5.1.2 � 6241 151'220 03 /ZZ /89 COMMISSIONER OF REVENUE FUEL OIL 19.90 FUEL & 01 L. 46.81 ,. FUEL Ck OIL 49.74 FUEL OIL 37.6Z FUEL OIL :7.44 FUEL OIL 50.53 FUEL & OIL 58.41 I,; FUEL & 0 I L 56.48 f, >t FUEL Px OIL 43-15 400.08 t<< 6242 140400 03/23/8 CLERK OF DISTRICT COURT C;NTY DRIVERS LIC: 124.50 1;;;,4.510 ,� . 6243 541400 03/23/89 MINN. ;STATE TREASURER Mo,rOR VEH LIC. 91 341.• 08 91341.08 its ,.. 00 VOUCHREG CITY Or MAPLEWOOD PAGE 3 03/30/89 14:14 VOUCHER/CHECK REGISTER �! FOR PERIOD 16 VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK ► NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT 6244 541400 03/23/89 MINN. STATE TREASURER ....... _.:._ ... ...... ..._._ ......_ STATE DRIVERS LIC 400.50 400.50 6245 530500 03/23/89 METRO WASTE CONTROL COMMISSN S.A.C. PAYABLE 41600.00 S.A.C.RETAINE:R 46.00-- 49554.00 js' 6247 551700 03/24/89 MN REG. S PARK ASSOCIATION _ ..:..... _ .TRAVEL. _TRAINING..._ - -. -. -.. ._. _ �_ 140 00 TRAVEL TRAINING 147.00 2$0.00 6248 510100 03/;Z4/.89...-.. MAPLE LEAF OFFICIALS ASSNv VOLLEYBALL OFF ICIALE jy -Is 155 0 6249 541400 03/24/89 MINN. STATE TREASURER MOTOR VEH. LIC:. PEE PrL.. 6,938.90 6,938.90 i�.;l j< 6250 541400 05/24/'89 MINN* STATE TREASURER STATE DRIVERS LI C. 19008.00 {2f? 1 , 008.00 f 127i ' 6251 901551 03/24/89 U5 WEST" CELLULAR INC. � _ EQUIPMENT_ OTHER _ - - _ ._ ... _ _. _._._�, 472 rC►4_ .._ _:...:...._.. ...1..,_4T�...!0�:_- :.,...,_.. .6252 890100 03/24/89 U S WEST TELEPHONE 1$559.66 13,E TELEPHONE 50.92 321 TELEPHONE 50.9Z ► TELEPHONE �� . 9'2 3 351 TELEPHONE _ _ 280.4'8 .. 361 TELEPHONE: 1 , 071 .90 1371 ► TELEPHONE 48 .72 1391 <: TELEPHONE _ __------- _....� _ _ 48.7 _ _ _._ - _.. _ _ _ �._ ao! TELEPHONE 48.72 TELEPHONE 48.72 TELEPHONE 48.7 TELEPHONE: 48.7: 4j1 TELEPHONE 38890 TELEPHONE _ __. � ._ __ -- 3 8 • 9 0 ._.._ ..._ .._..__ ..� 48 TELEPHONE 38.90 �. TELEPHONE 52 .615 T E L E P H O N E 39.00 52 TELEPHONE 38-90 _.._: _... ... _ ..._._ .__ _ _. `i3 1 TELEPHONE 19 9' i4 55 TELEPHONE 89.05 �6 TELEPHONE 111.90 'S1 1 TELEPHONE: 67.95 5a ,o) �. TELEPHONE 81-80 _ �coi TELEPHONE 50-92 61 TELEPHONE 19.24 62 63 '• TELEPHONE 47.37 64 TELEPHONE 109.36 41201.46 65 1 66 f, 7 �. 6253 144700 03/24/89 DEPT. OF NATURAL RESOURCES DNR LICENSE PBL. 211.00 211.00 68 69 6254 640550 03 /27/89+ NELSON, JEAN VEHICLE ALLOWANCE 14.01 14.01 70 71 - 6255 840400 00/27/89 ST . PAUL CITY. OF FEES FOR SERVICE 3.75 72 73 FEES FOR SERVICE 348.00 351.75 74 , ' 61 owbt VOUCHREG CITY OF MAPL EWOOD PAGE 4 30/89 14:14 VOUCHER /CHECK REGISTER ; FOR PERIOD 16 � VOUCHER /. - - -- CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK-_ NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT 6256 040400 03/27/89 ST.PAUL CITY OF REPAIR & MAINT /E 461.94 REPAIR & MAINT /R 941.59 ' REPA I R -. - &-- _MA. -I T lR 14 ;,: REPAIR & MAI.NT /R 1,025.44 2,569.31 , 14 6257 541 400 03/27/89 MINN. STATE: TREASURE.R MOTOR VEH LIC BEES 12, 586.25 1.2., 586 .25 �. 6258 541400 03/27/89 MINN. STATE 'TREASURER STATE DRIV LIC FEES 19033.00 11033.00 ` 6259 541440 03/28/89 MN STATE TREASURER SURTAX SURTAX 684.53 U SURTAX RETAINER 13.69- 670.84 6260 240725 03/28/89 EMPLOYEE BENEFIT PLANS DEP W /PAY AGENT 2,1000,00 29000.00 6261 541400 03/28/89 MINN. STATE TREASURER MOTOR VEH LIC FEES 1�1 949.76 : 10 949.76 : _ «J 6262 541400 03/28/89 MINN. STATE TREASURER STATE DRIV LIC FEES 513.0 513.50 6263 270500 03/29/89 FRED PRYOR SEMINARS TRAVEL & TRAIN - _.. 99.00 99.04. lj, Cci 6264 541400 03/29/89 MINN. STATE TREASURER MOTOR VE.H LIC FEES 10,683. -t�0 .02683-0.0 ',ir 6265 541400 03/29/89 MINN. STATE TREASURER STATE DRIV LIC FEES 492.10 492.00 ' 6267 140400 03/30/89 CLERK OF DISTRICT COURT _..,._ CNlY DRIVERS LIC 134.50 134.50 ,a 1 623 571100 i�3/30/89 P � � _ *._..p_- _ _.... _. _ ..-._ ,_. I' _ .. p EL _ TRAINING I N't NG _ . _ ...--- - -_ _ _ _�,.r.:... �40 Q 14 Q 11011 6269 410260 03/30/89 KAHLER HOTEL TRAVEL TRAINING 118000 118.00 a 62TO 541400 03/30/89 MILAN. STATE TREASURER STATE DRIVERS LIC 361.00 36100 -- 6271 541.400 _. 03/30/89 NN. STATE TREASURER _ _ MOTOR VEH LIC 056.75 1_1 056.75 , 5865 010499 04/10/89 ADAC I , I NC . SUPPLIES OFFICE 48.64 48.64 586 010600 04/10/89 ACRD MINNESOTA _ SUPPLIES OFFICE 114.53 114.53 ' { 5867 021200 04/10/89 AMERICAN FASTENER SUPPLIES VEHICLE 70.35 70.35 %NO 5868 041230 04 / 10/89 ARROW BUILDING I LD I NG CENTER PROGRAM REG FEES 100.00 100.00 +t` C .) 5869 041350 04/10/89 ARTS, DIANE PROGRAM REG FEES 100,00 100.00 ,, 5870 0607t 04/10/89 LAH1'. ,_- A +._ _ FEES FOR SERVICE 4Oi . 75 4 ;30 5 . T5 U>> 5871 06091 04/10/89 BAKER RU T H M PROGRAM REGISTRATION 17.00 17.00 5872 061000 04/10/89 E,ANICK, JOHN PROGRAM SUPPLIES 35.00 35.00 587 ",3 061900 04/10/89 DATT'ERY 'FIRE WAREHOUSE SUPPLIES VEHICLE 11.44 ` , VOUCHRE G CITY OF MAPL.EWOOD PAGE 5 � 03/30/89 14 :14 VOUCHER /CHECK REGISTER FOR PERIOD 16 VOUCHER/ 4i CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK NUMBER NUMBER DATE NAME DESCRIPTION AM OUNT AMOUNT 5879 091406 SUPPLIES VEHICLE 39.12 SUPPLIES VEHICLE l S1 65.59 �,$1 MAINT. MATERIAL 39.90 90.46 ii t! 5374 070100 04/10/89 BEACON PRODUCTS SPARKLE COMPOUND 11824.00 1 31 MAINT. MATERIAL 195.51 HEAVY DUTY WOOD . 133.00 19957.00 ii;i 87'' 070300 04110/$9 SEHM L OI S PROGRAM SUPPLIES 62,T6 02.76 !'' 5876 080300 04/10/89 BLACKS PHOTOGRAPHY FEES FOR SERVICE .__ _ _.._ .._ ... __._. _- . _ 3.9$ 3.9.$.........._....._..__a''� Ilyl 5377 080900 04/10/89 BOARD OF WATER COMMISSIONERS UTILITIES 22.20 '{ UTILITIES 33.18 �f f f! 4 UTILITIES 133.50 '` }{ I 5882 REPAIR MAINT 13.97 CASS, WILLIAM C. !? I 14.00 14.00 `15' UTILITIES 1, 317.23 UTILITIES 12.20 19532.28 F"J !31! 5878 081154 04/10/89 POHL JOHN PROGRAM SUPPLIES 35.00 35.00 32 5879 091406 04/10/89 SRITT MANUFACTURING SUPPLIES VEHICLE ! 65.59 65.59 �,$1 .BUILDERS 364! 5880 10", 1-4,60 04/10/59 SQUARE MAINT. MATERIAL 195.51 '` MAINT. MATERIAL 123.48 318.99 381 1391 n 5581 101654 04110/ BUkFEIND MARY '. INSTRUCTOR 52.71 '{ EMT INSTRUCTOR 52.71 105.42 4 I 5882 110650 04/10/89 CASS, WILLIAM C. TRAVEL & TRAIN 14.00 14.00 `15' 5883 123090 04/10/89 CEDAR COMPUTERS CENTER, INC. SUPPLIES OFFICE 46.25 jn8 SUPPLIES OFFICE 46.25.50 5884 123105 04/10/89 CELEBRATE PROGRAM SUPPL.I ES 157.36 157.364.1 _...._ 5885 131100 04/10/89 CHIPPEWA SPRINGS FEES FOR SERVICE 4�►.35 45.35 'sal i`' Ir,s1 r. 5886 142850 04/10/89 CHRI STYS COUNTRY STORE ._ ... _ ..... SUPPLIES JANITOR 22 .45 !s;i SUPPLIES JANITOR 1.18- 21.27 5R! 5887 150175 04/10/89 COLLINS ELECTRICAL CONST. REPAIR 7 MAINT /D 334.00 334.00 X62 (63 5888 151 175 04/10/89 COMFORT COACHES OUTSIDE RENT EQUIP 100.00 100.00 65 5889 152100 04/10/89 CONTINENTAL SAFETY EQUIPMENT UNIFORMS & LOTH CLOTH , _ 102.80 66� X671 UNIFORMS & CLO,rH 53.40 i6Rf SMALL TOOLS 191.60 347.80 i wo t 5890 152400 04/10/89 COPY EQU I PME NT , INC. SUPPLIES EQUIPMENT 37.05 SUPPLIES EQUIPME.NT 48.89 i731 SUPPLIES EQUIPMENT 80.5' FEES FOR SE:RV I CE 10 .00 176.53 ±:,,� VOUCHREG CITY OF MAPLEWOOD PAGE G 03/30/89 14:14 VOUCHER /CHECK REGISTER tJ FOR PERIOD 16 ,! V ,,I VOUCHER/ 4` +; C HECK VENDOR CHECK: VENDOR ITEM ITEM CHECK 51 I ' NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT 5891 152500 04/10/89 CORPORATE RISC: MANAGERS, INC. CONTRACT PYM. 150.00 150.00 5892 180800 04/ 10/89 DALCO _ _ SUPPLI ES 66.28 ._ _ � .15 , SUPPLIES J A N T T 0 R 6 . 9 4 SUPPLIES JANI,rOR 5.00- 215.22 5893 184100 04/10/89 DATA DISPATCH FEES; FOR SERVICE 20.00 20.00 5894 190050 04/10/89 DEEM DR I DGETTE _ . _ PROGRAM REG FEES - 15.00 15.00 5895 220150 04/10/8: DUN BRADSTREET CORP. TRAVEL & TRAIN 99.00 99.00 5896 250100 04110/89 E. K. QUE.HL SUPPLIES OFFICE 2.50 _ . 2.50 '1L 5897 _ _ _ 230900 . _. _.. _._ ._� 04/10/39 . EASTMAN KODAK COMPANY __...._ -.. _.__..___....... _._ _ _ SUPPLIES OFFICE _ __.. _ _ _ ._ _ _ 27.08 SUPPLIES OFFICE 10.15 29 SUPPLIES OFFICE 57.22 SUPPLIES OFFICE .67 68 SUPPLIES OFFICE 37-22 1 SUPPLIES OFFICE 16 92 I:,., s5 .. SUPPLIES OFFICE :.�..._:..u- -_'._- u......:.w+ww...r..r+ .. -. .rr.rw. �! SUPPLIES OFFICE 64.30 338.40 1 Jul 5898 240250 04/10/85 ELVIN SAFETY SUPPLY, INC. f ,- REPAIR R MA I N'f f Et5.35 205.35 .c05 .35 - - 1411 555+5+ 20440 04/10/89 FORTMEYER LANG PRINTERS '' PROGRAM SUPPLIES 3T . 50 37.50 ;, },5 i4'ii 5900 2$0440 04/10/89 FORTMEYER LANG PRINTERS PROGRAM SUPPLIES 164.00 164.00 5901 �'� 300 00 _ 04/ 10/89 �' ,fi"+ C` 1= G.A.B. BUSINESS .SERVICE � -, � JUDGEMENTS � LQ$$ES 229.00 Z29 00 ;off; 5902 310200 04/10/89 GOODIN CO. SUPPLIES VEHICLE 141.82 141.82 5903 r 310715 04/10/89 � GOPHER STATE--ONE CALL, INC. FEES FOR SERVICE 110.50 FEES FOR SERVICE; 12.00- 95.50 .,. 5904 310550 04/10/9 GOVERNMENT TRAINING SERVICE TRAVEL TRAINING 285.00 ... �... 285.00. 5905 320306 04/10/89 GRAYBAR ELECTRIC MAINT MATERIAL. 43.92 (6u' MA I NT MATERIAL 641.88 685.80 59016, 540050 04/10/89 HEALTH RESOURSES FEES FOR SERVICE 28.66 'bal FEES FOR SERVICE FEES FOR SERVICE 487.2 14.33 530.21 16,,1 5907 350700 04/10/89 _. HI RSHF.I ELDS SUPPLIES JANITOR 12 .80 12 .80 1riiC 5908 351300 04/10/89 HORSNELL, JUDITH VEHICLE ALLOWANCE 9.49 9.49 ,,, 5909 351400 04/10/89 HORWATH , TOM FEES FOR SERVICE 225.00 2 2. 5.00 CITY OF MAPLEWOO D WAGE 7 VOUCHREG i ` 0V 30/89 14:14 _ _ VOUCHER/CHECK REGISTER FOR PERIOD 16 � VOUCHER! CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK 5 NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT ,` 5910. 391800 04/10/89 INTERSTATE DETROIT DIESEL REPAIR MiAINT /V 29800.00 21800i 0o 1101 f" tj 5911 891500 04/10/89 INTERNATIONAL CONFERENCE BOOKS 46.00 46.0 0_.._ ;i31 5912 59 2 400815 04/10/89 JANTZ TOOL. CO. SMALL TOOLS 65.15 65.15 -- _ 5913 401070 04/10/89 JEANS THORNE TEMP, SERVICES FEES *0"R, SERVI- CE 1.86.40 1.18 '' { TEMP. WAGES 93.20 279.60 1191 5914 480300 04/10/89 KNOWLAN'S PROGRAM SUPPLIES 10.20 i)2! PROGRAM SUPPLIES 6.32 12 PROGRAM UPPLI E� __�. _ ... ___:- 6._.2�_.._. ___. __..� _�2.1_, 81 [r 5915 430610 04/10/89 KOE- SLING, GARS' REFUND PROGRAMS 50.00 50.00 1271 591 450800 04/10/$'9 LAI ELAND FORD SUPPLIES VEHICLE 142.57 142.50 130; 5 917 500050 0 4 / 10 / 8 9 M. 8 o G A P H I CS . . _._ � . _.._ . _ _ _ _ .. P R C1 G R A h� ' F' L I E S _ _ � __ ._.._._ __: __.:.. -- _ _ -. _ ._____ _ .._ M..._._7 7 .0 ___:__ _��_ _ _ 747.00 321 33 t 5918 X10050 04/10/89 M.R.PoA tEM{DERSHI 15.00 15.00 351 sc, 5919 510605 04/10/89 MAPLEWOOD DENTAL ASSOCIATES PROGRAM RE(3 FEES 100.00 100.00 ;381 is t 5920 521 150 04/10/89 MEMOREX TELEX CORPORATION TELEPHONE _.__. _ 545 79_ -- _ 545.79 1401 t 5921 521900 04/10/89 METWO SALES INC. REPAIR MA.INT EQUIPMENT 186.89 186.89 del 14,1, 5922 530800 04/10/89 METRO INSPECTION SERVICE FEES FOR SERVICE 31337.20 39337.20 146 14'11 5923 541 175 04/10/89 MINNESOTA SPORTS FEDERATION PROGRAM SUPPLIES S4 .00 54 •00 '461 -- ---- � 5924 542650 04/10/89 ' M I S HLER I DEBORAH REC REG FEES 4.00 4.00 5� 7671 521 5925 570077 0 4 / 10/89 MOE.LLE:R , BARB PROGRAM REG FEES 50 •00 50 •00 54 155 5926 5 8 0 3 0 0 04/10/89 M P L S. STAR & TRIBUNE MEM B ERS H IP 17,55 _ _17 5_5 6 5 4 57j M -R SIGN COMPANY EQUIPMENT PME:NT OTHER 599.50 599.50 � 5927 � 803.0 04/10/89 ,547 60 5928 610300 04/10/89 MUNICI -PALS SUES MEMBERSHIP 111.00 5.00 '6t h21 6 :3 { 5929 6 3 0 8 0 0 04/10/89 NCR Q U I P M E N 7 OFFICE 15 . 0 _. _. __-- - -..�_ __. _ _._.. ___..._ i' -_•_ �. �s4 i E � ----- ff" 5930 660 570 04/10/89 NORTH MEMORIAL MEDICAL CENTER TRAVEL TRAINING 35. �0 85.00 �67i f $' 998.52 5931 660800 04/10/89 NORTH ST. PAUL. CITY OF UTILITIES X69 ;n UTILITIES 66.00 UTILITIES 128.10 19192.62 r2) -5932 661600 04/10/89 NORTHERN HYDRAULICS MAINT. MATERIAL 17.47 17.47 ;51 VOUCHREG 03/30/89 VOUCHER/ CHECK NUMBER 5933 CITY OF MAPLE-WOOD PAGE 04/10!$9 14.14 VOUCHER/CHECK REGISTER _ _3Z._00_._ _....._ - - -_ -. -- _32.._..4.0.__ -- I, FOR PERIOD 16 5935 700500 04/10/59 P.C. SOLUTIONS EQUIPMENT OTHER 41.00 VENDOR CHECK VENDOR ITEM ITEM CHECK j NUMBER DATE DAME DE:SC:R IPT ION AMOUNT AMOUNT °' 670500 04410/39 NUTE.SON LAVERNE: TRAVEL & TRAIN 14.00 14.00 5934 691750 04/10!$9 GSTRGM-HIEBELER2_. JUDITH _ REG REG FEES _: r _ _3Z._00_._ _....._ - - -_ -. -- _32.._..4.0.__ -- I, 5935 700500 04/10/59 P.C. SOLUTIONS EQUIPMENT OTHER 41.00 41.00 {` 5936 701500 04/10/89 PAYETTE, JEAN EMT INSTRUCTOR 52.71 52.71 5937 710100 04/10/89 PEAT MARW ICK MAIN _ . FEES FOR SERVICE _ - 3t960.00 3v960.00 5933 710471 04/10/89 S,CHINDELDECK:ER JIM UNIFORMS & CLOTHING 20.00 20.00 5939 711300 04/10/89 PETEwRSON, BELL, CONVERSE: &JEN E:N FEES FOR SERVICE 49000.00 FEES FOR SERVICE 259.97 49259.97 ' 5940 711335 04/10/59 PETERSON, DALE R. PROGRAM RE.G F"E:E.E' 100.00 . ... .. ...... 100.00 % 5941 711600 04/10/59 PINK COMPANIES EQUIPMENT OFFICE 322.00 322.00 `31 5942 741200 04/10/89 RA 1N80W INC . PROGRAM SUPPLIES 5.70 5.70 It 5943 741300 04/10/89 FOAM EY CLINIC FEES FOR ;SERVICE 43.00 lsj' FEES FOR SERVICE: 4 .00 !'b FEES FOR SERVICE 49.00 135.00 40 5944 741560 04/10/89 - RAMSEY COUNTY FEES-FOR SERVICE 40 � 00 40.00 'a __. _ __ aaj -! 5945 741700 04/10/89 RAMSEY COUNTY MAINTENANCE MA "fEhIAL 269333.63 �`` I `'1 REPAIR MAINT EQUIPMENT 114-87.28 LEGAL FISCAL 3 . 1 2. ? 7 {i 5946 750925 04/10/89 REYNOLDS SUGAR BUSH, INC. PROGRAM SUPPLIES 21..1 PROGRAM SUE:'PLIES 0 �. 1•".t..._ __.. PROGRAM SUPPLIES 5,80 25.57 A 5947 751350 04/10/89 RICHARDS PROGRAM SUPPLIES �� 5 �� + PROGRAM SUPPLIES 9. 82 15.48 5948 761600 04/10/59 RONS PRINTING SUPPLIES OFFICE _._._.- _..__.__. _.._._.. -_- _..__�.__. 2_1_187.9 2 137.95 r 5949 762300 04/10/39 ROYAL DOWNS PROGRAMS 22.50 212 5 ` 5950 770800 04/10/89 RYCG ;SUPPLY CO, ;SUPPLIES, JANITOR 31.00 31.00 5951 770900 04/10/89 RYDE.R TRANSPORTATION OU'TS IDE. EQUIP R150.00 _� I... _ ......_ 10.O :. 1�0. �U 595'x; 780'a00 04/10/89 S111x5 CRAFTS PROGRAM ;SUPPLIES 135455 � PROGRAM SUPPLIES 965.60 1110105 5953 780300 04/ 10/89 S&T OFFICE.PRODUCTS INC:. OFFICE SUPPLIES 43.:36 i� SUPPLIES OFFICE 56.95 100.: 1 ; VOUCHREG CITY OF MAC }LEWOOD PAGE 9 03/30/89 14:14 _ VOUCHER/CHECK REGISTER. FOR PERIOD 16 VOUCHER/ CHECK; VENDOR CHE CFA VENDOR �J ITEM ITEM CHECK NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT 5954 7804.00 04/10/89 S &D LOCK SAFE ___ .......... __ SUPPLIES EQUIPMENT 19;x. 2 193.92 5955 800800 04/10/8+ SEXTON PRINTING PUBLISHING 3,551.70 31551.70 5956 810850 04/10/89 SI LTMAN, MRS. PROGRAM REG FEES 2.00 2.00 14 5957 820 60 04/10/89 SNAP -ON TOOLS SMALL TOOLS _.. 43.16 SMALL TOOLS 43.16 „ 86.32 !lo 1, ! 5958 831 600 04/10/89 SPS OFF=ICE PRODUCTS EQUIPMENT OFFICE 19148.70 '. SUPPLIES OFFICE 12.14 >; SUPPLIES GF'�'I��E_ ... _ _ . _.. _ _ _. .__ .- ..:- - -� - -. -. -- - - -_.. - - - -._ _._ _ 75.77 _ _ _ _ -_ - - - .. _ _ - _ . - - - -- -- _- - ;-. -- _ ..... _ ._ _..__ SUPPLIES OFFICE gg SUPPLIES OFFICE 20.44 SUPPLIES OFF'I'CE 162.78 _:....._,..._ '�. SUPPLIES OFFICE 16.88 SUPPLIES OFFICE 129.38 31 �.3' SUPPLIES CIFFIC:E 51 .78 . _ _- - _.. SUPPLIES OFFICE 24.98 SUPPLIES OF=FICE 25.17 ±41 SUPPLIES OFFICE _ __. 11.40 i..y.. 5. »,4. ....:.._.�.._.i361 5959 840140 04/10/89 ST. PAUL CANDY TOBACCO, INC. PROGRAM SUPPLIES 79.55 79.55 W 139i 5960 841500 04/10/89 S. T, A. C . �UF'Pi..I ES VEHICLE S _. 395.00 3'95.00 5961 843200 04/10/89 STEFF'EN, SCOTT PROGRAM SUPPLIES - 35.00 35.00 I'l SI 5962 843300 04/10/89 S T EI CHE.NS PROGRAM SUPPLIES 219.75 PROGRAM SUPPLIES .48ti. � 45 . i PROGRAM SUPPLIES 879.00 19582.20 5963 850375 04/10/89 SUBURBAN PRINTING PROGRAM SUPPLIES 1191.00 ,.,.3 5964 851210 04/10/89 SYSTEMS SUPPLY, INC. SUPPLIES OFFICE 23.10 23.10 js 5965 860100 04/10/89 T. J. AUTO PARTS SUPPLIES VEHICLE 6.76 SUPPLIES VEHICLE 127.4+ ;5P! M A I NT MATERIAL . 30.85 165.07 _ 5966 860350 04/10/89 TACO BELL #33Y2 MISC. 25.00 25.00 596T 860650 04/10/89 TARGET STORES SUPPLIES EQUIPMENT 92.13 i 5968 860700 04/10/89 TAUBMAN, DOUGLAS TRAVEL & TRAIN 18.98 18.98_ Ici 59r_ 9 860800 04/10/89 TEAM LAP. CHEMICAL MAINT MATERIAL CHEMICALS 180.00 206.75 386.75 7 ;i 5970 862100 04/10/89 THANE HAWKINS POLAR CHEV. SUPPLIES VEHICLE: 560.80 SUPPLIES VEHICLE 8.88 569.68-.... .68..... _i'- VOUC:HREG CITY OF MAPLEWOOD PAGE-10 Ul 03/30/89 14:14 VOUCHER/CHECK REGISTER FOR PERILED 16 VOUCHER/ . _. _ ------- __:_.� :_.___ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK � NUMBER NUMBER DATE NAME DESCRIPTION xO IP N AMOUNT AMOUNT 5971 871200 04/10/89 TOLL COMPANY SUPPLIES EQUIPMENT 98.50 98.50 59 7 2 871800 0 4 / 10 / 8 9 TOWER ASPHALT ... _ .__.. -.. _ _ _ _. _ .__. _ .. MAINT M A T E.R. I A I.. - __._._. _. ;19? ,,z o. MAINT MATERIAL 190.68 MAINT MATERIAL 159.95,; MAINT MATERIAL 192.85 MAINT MATERIAL 171.10 MAINT. MATERIAL 155.15 MAINT, MATERIAL 197.20 , MAINT. MATERIAL 185.48 MAINT. MATERIAL 182.70 MAINT. MATERIAL 240.10 ; MAINT. MATERIAL 200.10 MAINT. MATERIAL 181.98 Z, 242.44 `L 2n: 5978 880800 04/10/89 TRUCK UTILITIES MFG. SUPPLIES, VEHICLE 167.20 167.20 5974 881500 04/10/89 TWIN CITY FILTER SERVICE SUPPLIES JANITOR 78.02 78.02 ,. 5975 882300 04/10/89 TWIN CITY SAW SERVICE SUPPLIES EQUIPMENT 174,75 L T O U L S SMALL - - -- _ . _ ._ _... _ 104.85 . Y 5976 888500 04/10/89 U.H.L. INCORPORATED REPAIR MAINT BLDG. 3.90 3.90 sa' Icy 5977 9'00100 04/10/.89 UNIFORMS UNLIMITED UNIFORM` � CLOD' _ .- 13.6.60 I 1a, UNIFORMS CLOTHING 149.15 285.75 42� Ty �. 5978 900150 04/10/89 UNITED BUSINESS MACHINES SUPPLIES OFFICE� 79.42 ; 45 f SUPPLIES OFFICE 142.75 222.17 5979 900330 04/10/89 UNIVERSITY OF FLORIDA BOOKS 36.75 36.75 �'3 5980 901100 04/10/89 UNIVERSAL MEDICAL, SUPPLIES EQUIPMENT 102.9 10 92._._�- 5981 901550 04/10/89 U S WEST CELLULAR INC TELEPHONE 51.68 51.68 1 598.E 921100 04110/89 V.W.EIMICKE ASSOCIATES,INC. SUPPLIES OFFICE 37.25 37.25 5983 930500 44/101$9 I.W.iRAINGER SUPPLIES JANITOR 33,98 83,98 lao� fiz` � �-- 5984 940700 04/ 10/89 WESCO OF F'L.I ES JANITOR SUPPLIES • 9� . 95 98 .'�� ;. i,)a 5985 960500 04/10/89 XEROX CORPORATION DUPLICATING COS'T'S 5.24 ,,► DUPLICATING COSTS 8.74 DUPLICATING COSTS 25.68 DUPLICATING COSTS 40.52 i DUPLICATING COSTS, 25.68 r ' DUPLICATING COSTS 50.52 5986 980500 04/10/89 ZEP MANUFACTURING COMPANY SUPPLIES JANITOR 36.55 56.55 L� TOTAL CHECKS Z72,619-62 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 03/24/89 CHECK #7929 - CHECK #8101 EMPLOYEE NAME GROSS PAY GREAVU, JOHN M. 477.58 ROSSBACH, GEORGE 399.42 BASTIAN, GARY W. 399.42 JUKER' FRANCES L. 399.42 ANDERSON, NORMAN G. 399.42 SLAVIK, THOMAS J. 11107.70 McGUIRE, MICHAEL A. 21538.46 BLACKSTONE, GAIL 11427.70 ZAWACKI, KATHRYN 11004.50 BEHM, LOIS N. 11034.10 JAHN, DAVID J. 852.55 SWANSON, LYLE 11052.38 CODE, LARRY J. 276.80 OSTER, ANDREA J. 902.28 MIKISKA, WILLIAM 172.80 FAUST, DANIEL F. 21033930 TAYLOR, LINDA 11050.28 MATHEYS, ALANA K. 11083.88 VIGNALO, DELORES A. 11083.88 ANDERSON, CAROLE J. 11243.88 LA MOTTE, MARLENE 182.00 AURELIUS, LUCILLE E. 11878.90 SELVOG, BETTY D. 238.00 SCHADT, JEANNE L. 11057.79 KELSEY, CONNIE L. 833.24 VIETOR, LORRAINE S. 11070.61 HENSLEY, PATRICIA A. 636.24 JAGOE, CAROL 732.68 CARLE, J EANETTE E. 883.21 OLSON, SANDRA 568.92 COLLINS, KENNETH V. 21084.50 RICHIE, CAROLE L. 954.28 SVENDSEN, JOANNE M. 11274.63 NELSON, ROBERT D. 11800.50 FULLER, ELAINE 259.90 OMATH, JOY E. 972.68 MARTINSON, CAROL F. 936.68 ZAPPA, JOSEPH A. 11561.48 STILL, VERNON T. 11378.28 SKALMAN, DONALD W. 17585.11 FRASER, JOHN 576.24 NELSON, CAROL M. 11664.53 MORELLI, RAYMOND J. 11355.20 STEFFEN, SCOTT L. 11486.36 ARNOLD,.DAVID L. 1,561.48 BANICK, JOHN J. 11378.28 BOHL, JOHN C. 1,435.54 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 03/24/89 CHECK #7929 - CHECK #8101 EMPLOYEE NAME GROSS PAY CAHANES, ANTHONY G. 11800.50 CLAUSON, DALE K. 11403.88 MOESCHTER, RICHARD M. 11416.83 ATCHISON, JOHN H. 11403.88 YOUNGREN, JOHN 1,593.44 PELTIER, WILLIAM F. 11561.48 SZCZEPANSKI, THOMAS J. 11327.08 WELCHLIN, CABOT V. 11394.40 LANG, RICHARD J. 11403.88 RAZSKAZOFF, DALE 11454.28 HERBERT, MICHAEL J. 1,454.28 DREGER, RICHARD C. 11561.48 STAFNE, GREGORY L. 11403.88 BECKER, RONALD D. 11454.28 HALWEG, KEVIN R. 11561.48 STOCKTON, DERRELL T. 11473.65 PAULOS, JR., PAUL G. 11140.33 BOWMAN, RICK A. 11351.53 KARIS, FLINT D. 11390.28 HEINZ, STEPHEN J. 11415.88 GRAF, DAVID M. 11467.08 THOMALLA, DAVID J. 11403.10 PALMA, STEVEN T. 1,237.56 VORWERK, ROBERT E. 11467.08 BERGERON, JOSEPH A. 11390..28 MEEHAN, JAMES 11441.48 MELANDER, JON A. 11467.08 ENGEN, MARIA 371.54 SAUNDERS, SARAH 430.04 EMBERTSON, JAMES M. 11538.10 WILLIAMS, DUANE J. 11454.44 RABINE, JANET L. 11029.48 STAHNKE, JULIE A. 1,06 7.22 BOYER, SCOTT K. 999.88 WALDT, CYNTHIA 819.35 RYAN, MICHAEL P. 21263.38 FEHR, JOSEPH 804.68 NELSON, KAREN A. 11077.53 FLAUGHER, JAYME L. 11067.88 WEGWERTH, JUDITH A. 553.93 HAIDER, KENNETH G. 21084.50 CHLEBECK, JUDY M. 11087.88 MEYER, GERALD W. 1,484.40 KANE, MICHAEL R. 11453.59 NAGEL, BRYAN 976.83 LUTZ, DAVID P. 11322.64 KLAUSING, HENRY F. 11384.68 CITY OF PAYROLL CHECKS ISSUED FOR CHECK #7929 EMPLOYEE NAME ------- - - - - -- SCHMOOCK, JOHN HELEY, RONALD J. OSWALD, ERICK D. FREBERG, RONALD L. CASS, WILLIAM C. LINDBLOM, RANDY ELIAS, JAMES G. PECK, DENNIS L. PRIEBE, WILLIAM IRISH, BRUCE A. GESSELE, JAMES T. GEISSLER, WALTER M. METZ, TERRY LOFGREN, JOHN R. ODEGARD, ROBERT D. BRENNER, LOIS J. KRUMMEL, BARBARA A. STAPLES, PAULINE TRAVERS, DANIEL L. ANDERSON, ROBERT S. LINDORFF, DENNIS P. GARRY, WILLIAM HELEY, ROLAND B. MARUSKA, MARK A. BURKE, MYLES R. SHELDON, LEO B. HANNEGAN, ANDREA DREGER, KARI. McGIVERN, JILL BURKHART, DANIEL PODPESKAR, KIMBERLY J. GREEN, GUY VAN WYK, KRISTIE OLSON, CRYSTAL ANDERSON, CHRISTY BESETH -JR, RONALD NELSON, JACQUELINE FISCHER, PATRICIA WARD, ROY G. TAUBMAN, DOUGLAS J. GREW- HAYMAN, JANET M. NELSON, JEAN HORSNELL, JUDITH A. HUTCHINSON, ANN E. DOHERTY, KATHLEEN M. BARTA, MARIE L. OLSON, GEOFFREY W. MAPLEWOOD PAY PERIOD ENDING 03/24/89 - CHECK #8101 GROSS PAY 992.68 1,358.40 999.40 1,354.20 1,704.68 887.08 1,334.28 1,334.28 1,262.28 11635.08 1,286.28 1,310.28 887.08 942.40 1,878.90 1,107.06 486.34 1,642.28 99.00 1,100.68 1,132.68 818.28 1,099.03 1,342.28 1,197.48 116.25 136.50 75.00 112.50 40.00 60.00 161.25 30.00 160.00 45.00 70.00 20.00 110.00 406.40 1,347.08 1,157.48 379.65 567.94 540.07 1,029.48 936.68 1,878.90 CITY OF MAPLEWOOD PAYROLL CHECKS ISSUED FOR PAY PERIOD ENDING 03/24/89 CHECK #7929 - CHECK #8101 EMPLOYEE NAME GROSS PAY MISKELL, NANCY 328.59 LIVINGSTON, JOYCE L. 490.58 GENEROUS, ROBERT 333.20 EKSTRAND, THOMAS G. 11430.56 OSTROM, MARJORIE 1, 563.08 CARVER, NICHOLAS N. 11187.88 WENGER, ROBERT J. 11286.28 NADEAU, EDWARD A. 1,292.44 MULWEE, GEORGE W. 11173.86 NUTESON, LAVERNE S. 11565.06 BREHEIM, ROGER W. 11269.08 EDSON, DAVID B. 11195.87 GERMAIN, DAVE 11195.87 MULVANEY, DENNIS M. 11288.68 SPREIGL, GEORGE C. 11053.48 $166,626.46 PAYROLL DEDUCTIONS ICMA RETIREMENT CORPORATION Zl $ 71075.84 AFSCME 2725 U1 476.30 MN MUTUAL LIFE INS 19 -3988 160.00 METRO SUPERVISORY ASSOC U3 18.00 MN STATE RETIREMENT SYSTEM Z2 238.00 $ 7,968.14 GRAND TOTAL $174,594.60 AGENDA NO . t AGENDA REPORT Action b3r Counoil. g T0: City Manager Endorses Modifi ed FROM: Finance Director Re j ected Dates RE: RENEWAL OF CONTRACT FOR INSURANCE CONSULTANT " #~ DATE: April 3, 1989 For the past five years the City has used the firm of Corporate Risk Management, Inc., as its insurance consultant. The services that they provide are outlined i n the attached contract wh i ch they have proposed for renewal . The new contract represents a $120 (3.8 %) increase over the present contract. This firm has provided excellent services. It is recommended that the Council authorize the renewal of the contract with them. DFF:Inb 5 Corporate R Managers, Inc. 7525 mitchell road • suite 109 eden prairie, minnesota 55344 • (612) 937 -8942 March, 1989 City of Maplewood Maplewood, Minnesota 55149 Contract: CTYMPL --6 -484 It is hereby agreed that Corporate Risk Managers, Inc. will perform the Property and Casualty insurance functions for the City of Maplewood, Minnesota for one ( 1) year effective April 9, 1989. Outline of Functions: 1. Continuous review of exposures to loss including leases and contractual agreements. 2. write insurance specifications, negotiate placement and renewal of coverages. Approval of the City of Maplewood would be obtained prior to coverage placement. .h 3. Review programs to reduce costs -- improve cash flow to include: (a) Analysis of workers' compensation program, losses and premiums. (b) Consolidation of coverages, reduction 'in number of policies. (c) work with safety personnel to reduce Losses. 4. Assist in claims handling to include: (a) Filing claims under deductibles. . (b) Establish and file property claims and handle settlements. (c) Review claims, obtain status reports, and check company reserves. 59 Reporting and Recordkeeping: (a) Prepare reports. (b) Review audits. (a) Review all premium invoices and approve for payment. (d) Allocate premium costs to departments and locations. (e) Retain statistical records on premiums, insured and uninsured losses, building and equipment values. City of Maplewood, Minnesota March, 1989 Page 2 The agreed fee for one (1.) year is $2,160 plus travel and board expenses to any location outside of Minnesota. This would be payable at a rate of $455 the first month and the balance in eleven ` ( 11) monthly payments of $155 over the remaining months of the contract period. This contract is based on an estimated four (4) days at the rate of $540 per day. Any days over -the estimated four ( 4) days will be additional at the daily rate of $540 per day, but not -to- exceed six ( 6) days ($3,240). Any days under the estimated four C4) days will be adjusted at the same daily rate by Corporate Risk Managers, Inc. The above- described fee does not include group insurance functions. Should the City of Maplewood wish Corporate Risk Managers, Inc. to perform the group insurance functions, the fee is separate at a rate of $540 per day, but not -to- exceed four (4) days. CORPORATE RISK MANAGERS, INC. Witness: 0 CITY OF MAPLEWOOD, MINNESOTA Title Date AGENEIA REPORT TO.: City Manager .L'.1n do s a d.d...rP FROM: Assistant City Engineer SUBJECT McKnight Road, Phase 3 � Project 87 -05 ReJ ecte Traffic Control Signal Agreement Date DATE: April 2, 1989 Attached is an agreement covering the installation and :Mai ntenance of signals and emergency vehicle preemption systems on McKnight Road between Beaver Lake and Conway Avenue Financing for signal systems was included in the feasib,il ity report for Project E37-05. It i s . recommended that the attached resolution authorizing execution of the agreement be adopted.. BAI Attachment � S {,I Remove the existing Traffic Control Signals and Install new Traffic Control Signals with Street Lights, Emergency Vehicle Pre-emption and Signing on Trunk highway No. 5 (East Minnehaha Avenue ) - County State Aid Highway No. 34 (East Minnehaha Avenue) at Trunk Highway No. 5 (Stillwater Road) County State Aid 9 Y Hi hwa No. 68 (McKnight Road) , and on Trunk Highway No. 5 g y 32 (Stillwater (Stillwater 'Road) - County State Aid Highway No. Avenue) at Trunk Highway No. 5 (Stillwater Road) - County State Aid Highway No . 68 (Lakewood Drive) i n Maplewood, Ramsey County, Minnesota. S.P. 6230 -24 S .P . 62- -668 -26 and 62- 668 -30 F,P. M 5081(002) and M 5409 (008) C.R.P. 0089 (009) and 0089 (027) Prepared by Traffic Engineering ESTIMATED AMOUNT RECEIVABLE County of Ramsey $8,950.25 AMOUNT ENCUMBERED None_ Otherwise Covered THIS AGREEMENT made and entered into by and between the Stave of Minnesota, Department of Transportation, hereinafter .p " and the Count of Ramsey, hereinafter referred to as the State , Y referred to as the "County"; and the City 'of Psaplewood , hereinafter referred to as the "City", WITNESSETH : WHEREAS, the State has determined that there is justification and it is in the public's best interest to remove ntrol signals the existing traffic co and install new traffic 9 control signals with street lights, emergency vehicle pre - emption and signing nin on Trunk Highway Now 5 (East Minnehaha Avenue} - • 34 East Minnehaha Avenue) at Trunk .County State .Aid Highway No. • ad - Count State Aid Highway No. 68 Highway Now 5 (Stillwater Road) Y and on Trunk Highway Now 5 (Stillwater Road) - (McKnight R oad } , County State Aid Highway No. 32 (Stillwater Avenue) at Trunk Highway No. 5 (Stillwater Roa d ) - County State Aid Highway No. 69 . ( Lakewood Drive) ; and WHERE , AS it is considered in the public's best interest e . for the .State to provide two (2) pedestal Oaf is and bases and ' two (2 ) new cabinets and control equipment to operate said traf f is control signals; and WHEREAS, the traffic control signal with street lights 9 and signing on Trunk Highway No. 5 (East Minnehaha Avenue) - County State Aid Highway Now 34 (East Minnehaha Avenue) at Trunk 'Highway - Count .State Aid Highway No. 68 Now 5 (Stillwater Road) Y 65177 dam 1 - .(McKnight Road) . [System "A "] is eligible for Federal -aid Urban Funds -at the rate of 76.75 percent of the Construction Coats; and WHEREAS, the engineering and inspection to be performed on the traf f is control signal with street lights and signing. (System "A ") is not eligible for 76.75 percent Federal -aid Urban Funds; and WHEREAS, the County and City requested and the State agrees to provide Emergency Vehicle Pre - emption Systems, hereinafter referred to as the "EVP Systems", as part of said tra.f f is control signals with street lights and signing installations in accordance with the terms and conditions h- ereinafter set forth; and WHEREAS, the materials, equipment, labor and miscellaneous items necessary to operate, maintain, revise and remove said �,EVP Systems shall be at the sole cost and expense of the City; and WHEREAS, an existing Agency Agreement provides for payment by the County to the Minnesota Department of Transportation, Agency Account, for the County's share of the contract costs for the traffic control signal work provided for under this construction contract; and WHEREAS, Cooperative Agreement No. 65475 provides for payment b the county to the Minnesota Department of Y Y Transportation, for the County's share of the engineering and 65177 2 - ins p ection based on the contract costs for the traffic control sign al work ` provided for under this construction contract; and WHEREAS, the County , the City, and the State shall share in the cost, maintenance and operation of the trafFic control signals with street lights, EVP Systems, and signing as hereinafter set forth; NOW,, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The State shall prepare the necessary plan, specifications and proposal and shall perform the engineering and p inspection required to complete the items of work hereinafter set p q forth. Such work as described immediately above shall constitute "Engineering, and Inspection" and shall be so referred to p hereinaf ter . 2 . The contract cost of the work, or if the work is not contract , ed the cost of all labor, materials, and equipment . rental required i red to complete the work, except the cost of q p providing th e p ower supply to the service poles or pads, shall pp y constitute the actual "Construction Cost" and shall be so referred to hereinafter. 3. Costs for EVp Systems control and interface equipment, c , ables detectors and lights for the traffic control signals provided for herein shall be paid by the County at its sole cost and expense. 4. The State with it own forces and equipment or by contract shall perform the traffic control signal work provided t 65177 3 - for under State Project No. 6230 -24, State Project No.'s 62- 668 -26 and 62- 668 -30, Federal -aid Project No.'s M 5081 (002) and. M 5409 ( 008) , and Combined Road Plan No. ' s 0089 ( 009) and 0089 ( 027) with the Construction Costs shared as follows: a. Trunk Highway No. 5 (East Minnehaha Avenue) - County State Aid Highway No. 34 (East Minnehaha Avenue) at Trunk Highway No. 5 (Stillwater Road) County State Aid Highway No. 68 (McKnight Road). System "A ". Remove the existing traf f is control signal and install a new traffic control signal with street lights and emergency vehicle pre- emption. 1) Traffic Control Signal, Estimated Construction Cost is $68,367.50 which excludes State furnished materials and EVP System materials (cable, detectors and 'Lights). Anticipated Federal -aid share is 76.75_ percent. Anticipated State's share is 11.625 percent. County's share is 11.625 percent. 2) - State furnished materials. Estimated Construction Cost is $13,000.00 which excludes EVP System control and interface equipment. Anticipated 65177 4 - 4 1 Federal -aid share is 76.75 percent. Anticipated State' S share is 11 .625 percent. County's share.is 11.625 percent. County's share for the Engineering and Inspection is specified in Paragraphs 6b and 7b. 3) EVP System. Estimated Construction Cost is $6,287.75 which includes: 1) EVP System materials (cable, detectors, and lights) ; and 2) State furnished materials (EVP System control and inter face equipment) . County's share is 100 percent. '. b. Trunk Highway. No. 5 (Stillwater Road) - County State Aid Highway No. 32 (Stillwater Avenue) at Trunk Highway No. 5 ( Stillwater Road) - County State Aid Highway No. 68 (Lakewood Dr ive) . System "B"o Remove the existing traffic control signal and install a new traffic control signal with street lights and emergency vehicle pre- emption. 1) Traffic Control Signal. Estimated Construction Cost is $64,996.25 which excludes State Furnished materials and 6 517 7 - 5 - i r EVP System materials (cable, detectors and lights) , Anticipated State's share is 50 percent, County's share is 50 percent. 2) - State furnished materials. Estimated Construction Cost is $13,300.00 which excludes EVP System control and interface equipment. Anticipated State's share is 50 percent. County's share is 50 percent. County's share for the Fng ineer ing and Inspection is specified in Paragraphs 6b and 7b. 3) EVP System, Estimated Construction Cost is $8,111.00 which includes: 1) EVP System materials (cable, detectors and lights) ; and 2) State furnished materials (EVP system control and interface equipment). County's share is 100 percent. 59 The State shall install or cause the installation of overhead signing and shall maintain said signing all at no ,cost to the County or City. 6. Upon execution of this agreement and a request in writing by the State, the County shall advance to the State an 65177 - 6 - amount equal to its portion of the project cost* The County's total portion shall consist of the sum of the following: a The County's share of the State furnished materials [as specified in Paragraph 4a(2) and 4b(2)] based on the estimated State furnished materials costs* be The County's sharp- for Engineering and Inspection [identified in Paragraph 4a(2) and 4b(2)] based on the estimated State furnished materials costs, is six (6) percent of 1/2 of the Construction Cost [same as three (3) percent of the Construction Cost]* 7e Upon completion and final acceptance of the proj"ect, the County's final share shall consist of the sum of the following: a The County's share of the State furnished materials [as spec if ied in Paragraph 4a (2) and 4b(2)) based on the actual State furnished materials costs. bo The County's share for Engineering and Inspection [identified in Paragraph 4a(2) and .4b(2)] based on the actual State furnished materials costs, is six (6) percent of 1/2 of the Construction Cost [same as three (3) percent of the Construction Cost]* 65177 .� 7 - The amount of the funds advanced by the county in excess of the County's final share will be returned to the County without interest and the County agrees to pay to the State that amount of its final share which is in excess of the amount of the funds advanced by the County. The County shall perpetuate an adequate electrical r supply to the service ads or poles and upon completion of powe PP Y P said 'traffic control signals with street lights installations shall continue to provide necessary electrical. power for their o P eration at the cost. and expense of the County. 90 completion Upon of the work contemplated in P P .Paragraph 4 hereof , it shall be the County's responsibility, at its cost and expense, to: (1) maintain the luminiaires; (2) r P elam the traffic control signals and street lights; and � c *and and the traffic control signals, cabinets and � .l luminaire mast arm extensions. It shall be the State's responsibility, ilit at its cost and expense to perform all other traffic control signal and street light maintenance. 10. The EVP Systems provided for in Paragraph 4 hereof , operated, shall be installed maintained, revised or removed in accordance with the following conditions and requirements: a. All modifications, revisions and maintenance of the EVP Systems considered necessary or desirable, for any reason, shall be done by State forces, or, upon concurrence in writing 55177 - 8 - by the State's Traffic Engineer, may be done by others all at the cost and expenses of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 and 169.03. The City will provide the State's District Engineer or his duly appointed representative a list of all such vehicles with emitter units. C . The City shall maintain and require others using the EVP Systems to maintain a log showing the date, time and type of emergency for each time the traffic signals covered hereby are actuated and controlled by the EVP Systems, and that said logs shall be made available to the State upon request. Malfunction of the EVP Systems shall be reported to the State immed i ate ly . d. In the event said EVP Systems or components are, in the opinion of the State, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after- receipt by the City of written notice thereof from 65177 Imm 9 - the State, the State shall remove the EVP Systems. Upon removal of the EVP Systems pursuant to this Paragraph, the field wiring cabinet wiring and other components shall become the property of the State. All infrared detector heads and indicator lamps mounted external to the traffic signal cabinet will be returned to the City. The detector receivers and any other assemblies located in the traffic control signal cabinets, which if removed will not affect the traffic control signals operation, will be returned to the City. e. All timing of said EVP Systems shall be determined by the State through its Commissioner of Transportation. 1.1. Upon proper execution by the City and the State, the EVP Systems for the traffic control signals on Trunk Highway -No. 5 (East Minnehaha Avenue) - County State Aid Highway No. 34 (East Minnehaha Avenue) at Trunk Highway No. 5 (Stillwater Road) County -State Aid Highway No. 68 (McKnight Road) , and on 'Trunk Highway No. 5 (Stillwater Road) - County State Aid Highway No. 32 (Stillwater Avenue) at Trunk Highway No. 5 (Stillwater Road) - County State Aid Highway No. 68 (Lakewood. Drive) shall become a part of Signal Maintenance Agreement No. 1629 -R between the City 65177 10 - and the State covering operation, revision., maintenance and removal of EVP Systems by State forces at the cost and expense of the City. 12. Any and all persons engaged in the aforesaid wo r k to be Y erformed b the State shall not be considered employees of p e Count or Cit and an and all claims that may or might arise the y Y Y under the Worker's Compensation Act of this State on behalf of said employees while so engaged, and any and all claims made by any fourth party as a consequence h art of any act. or omission on the g P p art of said employees loyees while so engaged on any of the work - contemplated herein shall not be the obligation and responsibility of the County or City. The State shall not be responsible under the Worker's Compensation Act for any employees of the County or City* 13. Timing of the traffic control signals provided for herein shall be determined b the State, through its Commissioner of Transportation, and no changes shall be made therein except with the approval of the State. 14 . Upon execution by the County, the City and the State and completion of the construction work provided for herein this agreement shall supersede and terminate Agreement No. 55223M date , d December 15 1966, between the County and the State. 15* Upon execution by the County, the City and the State and completion of the construction work provided for 65177 11 - r `� herein, the EVP Systems for the existing traf f is control signals on Trunk Highway Now 5 (East Minnehaha Avenue) - County State Aid Highway No. 34 (East Minnehaha Avenue) at Trunk Highway No . 5 (Stillwater Road) - County State Aid Highway No. 68 (McKnight Road) , and on Trunk Highway No. 5 (Stillwater Road) - County State Aid. Highway No. 32 (Stillwater Avenue) at Trunk Highway No,. 5 (Stillwater Road) - County State Aid Highway No. 68 (Lakewood. Drive) shall be terminated from Signal Maintenance Agreement No. 1446 -R, between the County and the State, which .covers operation, revision, maintenance and removal of EVP Systems by State forces. 551 "? 12 - f'4 COUNTY OF RAMSEY APPROVED AS TO FORM: i By County Attorney Chairman of th Board jp -/6 -mot Dated "�� / /Y! RECOMMENDED FOR APPROVAL: l� County Highway 9 eer Hi hwa En (County Seal) By -/ /:0v Chief Clerk - Q unty Board -5 65177 13 - APPROVED AS TO FORM: CITY OF MAP LEWOOD By City Attorney mayor (City Seal) By City Manager STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION RECOMMENDED FOR APPROVAL DEPARTMENT OF TRANSPORTATION __ By District Engineer Assistant Commissioner Operations Division Dated: APPROVED AS TO FORM. AND EXECUTION: DEPARTMENT OF ADMINISTRATION By ----- Special Assistant Attorney General State of Minnesota Dated: 6517? 14 - RESOLUTION BE IT RESOLVED that the City of Maplewood enter into an agreement with the State of Minnesota, Department of Transportation, for the following purposes, to wit To remove the existing traffic control signals and install new traffic control signals with street lights, emergency vehicle p re- emption and signing on Trunk Highway No. 5 (East Minnehaha Avenue) - 9 Y County State Aid Highway No. 34 (East Minnehaha A venue ) at Trunk Highway Noe 5 (Stillwater Road) - 9 County State Aid Highway Noe 68 (McKnight Road), and on Trunk Hig h -way No* 5 (Stillwater Road) -- County State Aid Highway No. 32 (Stillwater ue at Trunk Highway No. 5 (Stillwater Road) Avenue) g Y t State Aid Highway Noe 68 (Lakewood Drive) County 9 y in accordance with the terms and conditions set forth and contained in Agreement Noe 65177, a copy of which was before the Council e BE IT FURTHER RESOLVED that the proper City officers are hereby eb authorized to execute such agreement , and thereby assume for and on behalf of the City all of the contractual obligations contained therein. CERTIFICATION state of Minnesota County of Ramsey City of Maplewood I hereby certify that the foregoing Resolution is a true copy and correct co of a resolution presented to and adopted by the Council of the Cit .of Maplewood at a duly authorized meeting thereof held on the day of 1989, as shown b the minutes of said meeting i Y n my possession. City Clerk (City Seal) rL' tyi L t• AGENDA I TEM � AGENDA REPORT ,potion by Council s 1 TO: City Manager Endorsed FROM: Assistant City Engineer Modified..�.,.,.� Rejecter moo SUBJECT: McKnight Road, Phase 3, Project 87-- (,)'.: -1 Date Concurrence with Award of Bid DATE: April 2, 1939 Bids for the subject project were received on March 10, 1989. The .low bid was submitted by Richard .nut son , Inc. and was .percent below the engineer's estimate. A summary of the bids for the entire project is attached. Due to the low b ids received, Maple wood f s share of the entire project ect cost is significantly reduced. Attached is a summary of local share costs based on the bids received. The actual local share cost payable to Ramsey County is $150,035.89 less than t I•-i e estimated project cost given in the feasibility report. It is recommended that the council concur with the award of bid to Richard Knutson, Inc. A resolution is attached for this pLtl "pose M BAI jc Attachments MINNESOTA BID TABULATION SUMMARY PAGE 1 JOB 890070 _ STATE PROJECT NO. 6230 -0024 BIDS RECEIVED UNTIL 9 :10 A.M. -- ON 03/10/89 MINNESOTA PROJECT NO.S: CRP 0089(009) CRP 0089( 027 ) CRP 0089 ( 034) LOCATED ON TH 5 (MCKNIGHT ROAD) BETWEEN CONWAY AVE AND 1200 COUNTY: RAMSEY FT NORTH OF STILLWATER ROAD TH 5 L ENGTH : - MILES GRADING, SURFACING, STORM SEWER, UTILITY IMPROVEMENTS & CONTRACT NO. 020721 SIGNAL SYSTEMS _ _ ._ _ _ START DATE: COMPLETION DATE: - TYPE OF 14ORK RECOMMENDATION: AWARD TO RICHARD KNUTSON INC DATE OF A14ARD I, THE UNDERSIGNED CERTIFY THAT THIS ABSTRACT IS A CORRECT TABULATiON OF ALL BIDS RECEIVED 014.. THIS (THESE) j. PROJECT(S)= THAT SAID BIDS THAT THE LEGAL REQUIREMENTS RELATING TO COMPETITIVE BIDDING OU PUBLIC PROJECTS HAVE BEEN C014PLIED 141TH: WERE OPENED IN PUBLIC AND A14ARD HAS BEEN MADE TO THE LOWEST RESPONSIBLE BIDDER. APPROVED: STATE AID OR CONSTRUCTION] ENGR - ASST. DIV. DIRECTOR, OPERATIONS RANK VENDOR NO. VENDOR NAME - - -- ---- - - - - -- ----- - - - - -- _ TOTAL BID AMOUNT % OVER LOW. ----------------- ---- - - - - ------ % OVER EST - - - - -- ENGINEER'S ESTIMATE $3,279,659.69 - - 1 K200 RICHARD KNUTSON I14C $2,562,371.67 - -21.9 2 K080 AUSTIN P KELLER CONST $2,848,163.35 11.2 -13.2 3 D140 DANNER INC $2,914v884.46 13.8 -11.1 4 S330 SHAFER CONTRACTING CO INC $3,052,744.00 19.1 -6.9 5 A550 ARCON CONSTRUCTION CO INC _ $3,115,119.85 21.6 -5.0 6 B500 CARL BOLANDER & SOBS CO $3,287,387.77 28.3 0.2 M i N N E S 0 T A D -0 BID TABULATION SUMMARY JOB 890070 STATE PROJECT NO. 6230 -o024 MINNESOTA PROJECT - - - - - BIDS RECEIVED UNTi PAGE 2 NO.S: CRP 0089(009) ON 03/lo/89 L 9'30 A.M. CRP 0089( 027) - -- RP 0089(034), LOCATED ON TH S ( MCKNIGHT ROAD) BETWEEN r T NORTH OF STI L LWATER ROAD COt�IWAY AVE AND 1 200 COUNTY: RAMSEY TH 5 GRADIiJG, SURF LENGTH: SIGNAL SYST ACING' STORM SEWER, UTILITY IMPROVE -'_ EMS IMPROVEMENTS 8 CONTRACT No. 02 START DATE: 0721 TYPE OF WORK: COMPLETION DATE: - = RECOMMENDATION: AWARD TO -- -_ - -__ DATE OF AWARD I THE Ut1DERSIGNED CERTIFY THAT T THAT THE LEGAL REQUI CERTIFY THAT RELATING ABSTRACT IS A CORRECT TABULATIOt OF WERE OPENED IN PUBLIC AND AWARD HAS TO COMPETITIVE BIDDING ON PUBLIC R ALL BIDS RECEIVED ON THIS (TH S BEEN MADE TO THE LOWEST RESPONSIBLE PROJECTS HAVE BEEN COMPLIED WITH: PROJECT (S 1: _ E BIDDER. THAT SAID BIDS APPROVED • - STATE AID OR CONSTRUCTION - _ ENGR ASST. DIV. DIRECTOR-, OPERAT - RANK VENDOR N0. TONS _ VEtJDOR NAME OTAL T _ .BID AMOUNT X OVER LOj�I y, - - - - -- --. OVER EST 7 H150 ---- - - - - -- HARDRIVES INC - ._._ . __ _ . - -. - - -- - •— _ _..__.._ $3, 333, 731.69 30.1 1.6 FUNDING SUMMARY - NCKNIGHT RD (SOUTH PHASE) FUNDING SUMMARY McKNIGHT ROAD (SOUTH PHASE) ENGINEERS ESTIMATE - BASED ON LOW BID BY RICHARD KNUTSON INC. DATE: MARCH 10, 1989 TOTAL CONSTRUCTION COST = $2,562,371.79 SUMMARY ! --------------------------------------------------------- I -----------•-------------------------1------------------------------------------- S.P.62-668-26 1 1-----------------------------------•-------1---------- S.P.62-668-30 1--------------------------------------------------------------------- } S.P.6230-24 •-------------- •----- _ - -• -- ------ 1 i •------------- •--- - - - - -i I-------------- l--------------------------------------------------------- ! I I I I } I I I I I I MAPLEWOOD I I I TOTALS i F.A.U. I STATE AID ( - - - -- ..----- MAPLEWOOD I ST. PAUL ! - --- -- •-- - - -• -- } F.A.U. 1 _-------•----- 1-------------- STATE AID } 1------- MAPLEWOOD } - - - - -- I F.A.U. I T.H.5 I MAPLEWOOD 1 ----- - ------ - i ------- - - -- -• l ------ _ ------ 1------ 138-010-03 } ST. PAUL } • ------ l -------- - - - - -1 •------- •---- •- •--- - - - ROADWAY ITEMS - -- I .............. I --------- •--- 1-------- 1$114621381.56 1 $391,862.48 1 • I $118,707.53 I 1----- •-• ( -•- 1 $2309673.38 1 $699878.26 1 --- 1 $499,641.981 $151,417.93 1 --- 1 --• I "' I SIDEWALK I $13,170.20 I $14,301.17 } --- 1 --- 1 $4,332.28 1 •-- I --' ( - -- 1 $3,481.96 1 $631.88 1 $172.42 1 --- 1 $249.50 I BITUMINOUS PATH } $31,184.35 1 $12,118.44 } --• i $3,671.06 I •-- 1 $5,787.14 } -•• I $1,753.11 1 $10,633.41 1 $2,254.18 1 $967.05 1 ••- I -•" I - - STORM SEWER ( $477,116.42 1 $94,439.59 I $21,070.30 1 $28,817.83 I --- I •-- ! $28,340.72 1 $30,821.72 1 $213,926.36 1 $24,727.27 1 --- 1 $34,972.63 I "-• I UTILITY ADJUSTMENTS 1 $114,464.16 I $21,600.56 I $6,543.49 ( •-` I •-- I $44,455.70 1 $13,467.04 ( --• ( •-- 1 ••- 1 --• 1 $27,033.74 } $1,363.63 } UTILITY BETTERMENTS 1 $272,175.36 ( --- I --- 1 $31,001.69 1 ••- 1 •-• i '-' 1 $59,197.01 1 - -- 1 --- } $181,976.66 ( --• ! --- I BUSH AVENUE IMPROVEMENTS 1 $2,839.92 } --• I -'" I '"' 1 •'" I I I "" ! I '-' I I "" I I "" i '•' 1 $2,839.92 1 I I I •-- I '-- I ! SIGNAL SYSTEMS I I ( 1 $133,477.62 I $23,336.63 I I $1,073.31 1 --- i '-- I --• I $30,740.50 1 -•- } $23,336.63 1 $43,944.49 1 $5,046.00 1 --- 1 -•- 1 CURB I GUTTER 1 $39,561.20 } $18,765.15 1 $11421914 1 $2,443.88 1 $1,819.53 1 $11,598.84 1 $878.41 1 $2,635.14 1 --• I - -- I - -• I --- ! --- I ............................. TOTALS ----••--.......... • ------------------------- = 1$2,562,371.79 } $576,424.02 I $154,815.83 1 • ......... ------------------------------------ $65,934.46 1 $6,151.81 1 $292,515.07 } - ---------- $143,304.93 1 -•--•---------....... - ...... --------------- -.............. $94,407.08 1 $751,220.33 1 $222,976.71 11191,002.06 1 •...... -............... -- $62,006.37 1 $1,613.13 1 10% PRELIM. 8% CONSTRUCT. TOTAL FUNDING :sty ENGINEERING ENGINEERING F.A.U. MAPLEWOOD S.P.62-668-26= $576,424.01 S.P.62-668 -26 = $65,934.46 + $6,593.45 + $5,274.76 = $77,802.67 S.P.62-668-30= 1292,515.07 S.P.62-668-30 = $94,407.08 + $9,440.71 + $7,552.57 = 1111,400.36 S.P. 6230-24 = $751,220.33 S.P. 6230-24 = $191,002.06 + $19,100.21 + $15,280.16 = $225,382.43 ---_=---------- -- • -------------------- - ----- 138-010 -03 = $62,006.37 + $6,200.64 + $4,960.51 = $73,167.51 F.A.U. TOTAL = $1,620,159.41 -•--------------------------------- •--- - - - - -- ------- - - - - -- ------- - - - - -- ------- - - - - -- - MAPLEWOOD = $413,349997 + $41,335.01 + $33,068.00 = $487,752.98 Nn.D.O.T. MnDOT T.H. 5 = .$222,976.71 ST. PAUL • ______ _________________________ __ ____ S.P.62-668726 = $6,151.81 _ + $615.18 + $492.14 = $1,259.13 S.P. 6230 -24 = $1,613.13 + $161.31 + 1129.05 = $1,903.49 - C.S.A.H. S.P462-S68-26 = $154,815.83 - •--- •----------- - - - - -- --------------- ST. PAUL - - - - -• ------ - - - - -- $7,764.94 $16.49 - -- •- - - - - -- ------ - - - - -- $21.19 $9,162.52 S.P.62-668-30 : $143,304.93 S.P. 6230-2k $0.00 _ -----------•--•----- C.S.A.H. TOTAL= $298,120.75 PROJECT TOTAL = $2,562,371.78 :. PAGE 1 OF 16 PAGES r RESOLUTION FOR CONCURRENCE WITH AWARD OF B I Er WH REA , htho City of Maplewood has entered into a cooperat'dve .-,agreement with Ramsey County for the reconstruction of hoc E =::night Road . f rom Beaver Lake to Conway Avenue, F'ro j ec t 87- 05 , an d WHEREAS,. bids were received resulting in costs less than ,estimated in the draft cooperative agreement; NOW,-THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPL.EWOOD , MINNESOTA: that concurrence with the award of bid .t o R i chard . Knutson , Inc. is made. MEMORANDUM To. Michael A. McGuire, City Manager From: Robert D. Odegard, Director of Parks Sub : Proclamation For Arbor Day Date: March 29, 1989 Introduction Action Y b Coune ' i . l 13 9 Endorsed,.... Modified,...-. Re ected... & Recreatio. At your request I have prepared the attached proclamation Arbor recommending that Friday, April 28, 1989, be declar Day for the. City of Maplewood, This date has been see: by the Governor of Minnesota as the offi WHEREAS WHEREAS: PROCLAMATION Frees are an increasingly vital, resource in Maplewood, enriching our lives by purifying air and water, and helping to conserve soil and energy; and Frees serve as recreational settings and provide habitat for wildlife of all kinds, and make our cities more livable; and WHEREAS: Human activities such as construction damage and pollution, as well as disease and insects, threaten our trees,, creating the need for concerted action to ensure the future of Maplewood trees; and WHEREAS: Each year on the last Friday in April has been declared Arbor Day for the people of Minnesota to pay special attention to the wonderful treasure that our trees represent and dedicate themselves to the continued health of our community stock of trees* NOW, THEREFORE, I. John Greavu, Mayor of the City of Maplewood, do hereby proclaim April 28, 1989 to be ARBOR DAY, and I further urge all citizens to become more aware of the importance of trees to their well-being, and to participate in tree planting programs that will ensure a greener Maplewood for decades to come, and to plant, nurture, protect, and wisely use Maplewood's great treasure of trees. JOHN GREAVU, MAYOR CITY OF MAPLEWOOD AGENDA REPORT To: City Manager Micha.el'McGuire From: Chief of Police Kenneth V. Collins Subject: Approval of Bids . Date: April 3, . 1989 Introduction F -/ Action by Comtsilai Endorsed Modified Rejected Dad Funds were budgeted and approved by the City Council for the purchase of a new recorder for our communications center. Specifications were drawn up, we advertised for bids, and two proposals were received: 1. Dictaphone 2. Wahl & Wahl Background A recorder is required to monitor and tape all of our incoming emergency phone lines, all of our radio communications for police, fire and emergency services. Our present recorder is approximately 13 years old. Five years ago we had to replace the heads at a -cost of approximately $ The heads are again wearing - out and will require replacement again in the very near future. Over.the past two years, we have had numerous recording failures during critical times, which has not allowed us to have recordings to prove or disprove allegations that have been made involving police or fire action. This equipment is beyond repair and has become very unreliable at critical times, nict,,cc irn Our present recorder needs to be searched manually when we desire to review i nformati on that is on tape or to re- record specific information. Each review of information or re- recording of i nformati on. results in a minimum of three, sometimes four, man hours to perform. A feature that we specified in our bid was :search by audio recogni ti on.. This allows one to make a recording of a pre - recorded tape and record only the audio on the tape, eliminating all blank tape. This allows a person to review the tape with all unrecorded time removed. This is a dramatic time saver and a much more cost- effective way of handling the numerous requests that we are receiving for recordings from other police and,fire services that we are currently di spatchi.ng for. Attached is a Ietter from Phil Sanders, St. Paul Communications Manager, who was requested to review and comment on the specifications and bids sub- mitted by Dictaphone and Wahl & Wahl, 2 Recommendation We recommend that the bid be awarded to Dictaphone, as they meet all specifi- cations of the bid. Wahl & Wahl does not meet the specifications in a critical area --;-search by audio recognition. The two bids are-as follows: 1. Dictaphone $36,239.00 2. Wahl &Wahl (Lanier) $31,682:50 Budget Impact Sufficient funds were -budgeted to cover the cost of this item. Action Required Recommend approval and submission to the City Council for their review and approval. KVC: -js DEPARTMENT OF POLICE CITY OF'SAINT PAUL r' 1 INTER- OFFICE COMMUNICATION TO: Chief Kenneth Collins, aplewood Police Dept. FROM: Phil Sanders, CSM Unit SUBJECT: Recording Equipment Bid Evaluation DATE: April 1, 1989 As per your request I have reviewed the bids from Wahl & Wahl and Dictaphone for bid specification compliancy and provide the following: I.. Dictaphone - Series 9000 Recorder A. All requirements of the specifications have been met. II. Wahl & Wahl - Lanier Voice Logger A. Universal Audio Input - Requirements 2., 3., 5., and G. have not been met. Impact - Limits present and future flexibility of installation and interfaces. Limits impedance matching and may reduce audio recording quality on some interfaces. B. Audio /Manual Search - Search by audio recognition requirement not met. Impact - May add significant time ( person hours) to recording searches. While the specifications have been met by both bidders on the following Feature /Benef its, it should be noted that the Dictaphone 9000 recorder surpasses the Lanier in these areas: 1. operator Display 2. Input Termination 3. Transport Clock Sync a =� 4. Search By Time 5. Auto Load Diagnostics 6. Service Diagnostics 7. Tape Tracking 8. Auto Resume Recording 9. Variable Speed Search 10. Redundant Power Supply 11. Time - Mutiplexed 12, Future System Upgrade Design PRIVILEGED AND CONFIDENTIAL MEMO TO: Michael McGuire, Maplewood Ci ty Manager Mana g FROM: Maplewood City Attorney 6-1 APR 3 1989 Action by C ounc :1C, Endorsed RE: BBY Investors vs. City of Maplewood et al Modifie� DATE: March 30, 1989 Rejected Dat6 ` Cog ,u'' 17 e /e- . Please find attached to this Memorandum an Order dated and filed March 28 with respect to the above- referenced litigation. This is a Tem p ora ry Restraining Order which has been issued by Judge Faricy. The TRO was requested by BBY in order to prevent the City of Maplewood from further considering partaking any action with respect to the BBY application. This Petition for a TRO was opposed by the City Attorneys as being an improper interference with the legislative process and the legislative branch. This TRO prohibits the City Council from taking n further action with respect to BBY. This will g Y p prevent the City Council from considering the findings being prepared by staff for the Council meeting on April 10, This TRO is only effective until April 21. On that date, this matter will come back for a second hearing before Judge Shumaker to determine whether a more p ermanent restraining order will be allowed. The use of the TRO and the temporary injunction appear to be totally inappropriate ro riate as an interference with the legislative branch. At this time, the City of Maplewood has the option of going to the Court of Appeals for extraordinary relief, a Writ of Prohibition. The request for a consideration of a Writ of Prohibition is controlled by pp the appellate rules. Under those rules and pursuant to telephone conversations with the staff attorney for the Court of Appeals, the earliest that a Writ of Prohibition could be issued would be Ap ril 18. This would allow Maplewood to take further action on the BBY matter until Aril 21, the April date of the injunction heari��a 7. We would then have to wit the •outgo e of tie iny� :,t on J hearing before pro ;ee .g further. It would be the recommendation of the City Attorney that the City Council not take any further action at this time and instead focus its efforts on opposing the injunction hearing set for April 21. The City Attorneys, with the assistance of staff, believe that an extremely strong argument can be made in opposition to this temporary injunction. To attempt to circumvent the TRO at this time would be somewhat costly and not particularly beneficial. cd r STATE OF MINNESOTA DISTRICT COURT COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT Court File No. C3 -88 -3045 BBY Investors Inc., a Minnesota R E C E I V E D general partnership, MAR 2. 9 Plaintiff- Petitioner, , v. ORDER City of Maplewood, a municipal corporation; John Greavu, its Mayor; and Gary Bastian, Norman Anderson, George Rossbach, and I L E Frances Juker, its councilmembers, MAR 281989 Defendants.- Respondents. I E. GOCKO WSKI DISTRICT COURT ADMINISTRATOR By puty The above - entitled matter came on for hearing before the undersigned on March 27, 198 9 , pursuant to Plaintiff- Petitioner's motion for a temporary restraining order. Christopher J. Dietzen appeared on behalf of Plaintiff- Petitioner, and Patrick Kelly appeared on behalf of Defendants. Based upon all of the files and records herein, the argument of counsel, and the court being duly advised in the premises, the court orders as follows: 1. Defendants - Respondents and their agents are temporarily restrained from approving and /or filing findings with this court or from taking any further action with respect to Plaintiff- Petitioner's applications for a comprehensive plan amendment, for a conditional use permit for a planned unit development, and for a negative declaration that Plaintiff- Petitioner's project does not have the potential for significant environmental effects, 20 This matter is scheduled to be before the Honorable Gordon W. Shumaker on April 21 1989, at 2:30 p.m., in Courtroom 1439, to determine whether a temporary injunction should issue; 3. No borid shall be required by the court. IT IS SO ORDERED DATED thisc `v day of March, 1989, BY THE-6OURT: r Rolan J. aricy Judge of Distr' Court 2- AGENDA REPORT T0: City Manager FROM: Finance Director RE: SELECTION OF INSURANCE AGENTS DATE: April 3, 1989 AGENDA N0. //°/ Action by Council v Endorsed , �.....,... _..,.. •,,. Modified Rejected Rate Annually, when the City requests proposals for property /casualty insurance, the process involves the pre - qualification of insurance agents and the assignment of markets. This g process involves requesting agents to complete a questionnaire listing their qualifications and the names of the insurance companies they represent. The completed questionnaires are reviewed to determine which agents should be designated to receive the City's insurance specifications and which insurance companies they should be given exclusive access to. Questionnaires were mailed to our current insurance agent and two additional agents who had expressed an interest in providing insurance to the City. The other agents are Hadtrath and Associates, Inc. and Corroon & Black of Minnesota, Inc., which are located in Minneapolis. (No agent is currently used for the City's worker's compensation insurance because the coverage is provided by the League of Minnesota Cities joint self - insurance plan.) A completed questionnaire was received from all agents. A recommendation from our insurance consultant regarding the assignment of insurance companies to the agents will be distributed at the Council meeting on Thursday. If the League of Minnesota Cities Insurance Trust provides the lowest a uote on coverages, Hadtrath and Associates would have the lowest agent fees ($3,000 less than Ekblad, Pardee & Bewell, our current agent). DFF:Inb CITY OF MAPLEWOOD AGENCY BACKGROUND''"INFORMATION QUESTIONNAIRE Agency name & address Ekblad, Pardee & Bewell, Inc. 2050 White Bear Avenue - Maplewood, MN 55109 Agency Owner Stock owned by Jerome Ekblad. Edward Pa de_e ' C1 au e Bewell Number of years agency has been in business Feb. 1. 1971 — Ekblad,. Agency. _1-925_�__,_._._. Number of full -time personnel in this office 19 Name of account executive and names and number of qualified account handlers who would service this account: Jerome Ekblad; James Hubinger /Jane. Townsend. Claims Backup of Claude Bewell and George Carlson Present limit of errors and omissions coverage in place for this agency Policy expiration date 01/08/90 Agency vol ume ' 1 ess personal 1 i nes and health and life business for last fiscal year (cite dates): $2,200,000 List any professional insurance. des'i gnati ons held by agency personnel: Jerome Ekblad, CLU. List any municipal accounts serviced by this agency currently or within the last five (5) years: City of Maplewood, City of Vadnais Heights, City of Pine Springs, Jim Hubinger, before. joining our staff, handled White' Bear Lake and Hugo List the municipal markets available to this agency by line and by preference, PROPERTY &.LIABILITY: 1) League of Munici alities• 2 Hartford Penco State Fund Mutual; 2) League Workers Comp ie of BONDS: 1) . League,;., 2) St. Paul.; 3) Auto Owners LL NEOUS, OVERAGES:, S.r 1 L' , Sery i ces t at wi 1 be prove decd ed ilie tiTy of Maplewood by this s a 9 ency , We will help with recommendations, look for problems or lack of coverages and new coverages when they become available. We have and will continue to ive preference g p e ence on Would your agency accept a fee in lieu ofta commission on insurance coverages provided to the City of Maplewood? XX Yes No If so, indicate the fee amount and how it *uld be calculated: We will service the contract On a 5% commission, or a $8,000 fee for the League Dackaee of Liabili auto., plus commission on miscellaneous contracts, as long as Corporate Risk or a sim'la company is retained, as ' n the past, .Phone Number r �� 777 -8381 CITY OF MAPLEWOOD AGENCY BACKGROUND INFORMATION QUESTIONNAIRE Agency name & ad d re.s s___.__ Agency owner Number of years agency has Number of full -time person Name of account executive service this account: Corroon & Black of Minnesota, Inc. 100 North Sixth Street, Suite 650 -C, Minneapolis, M.N 55403 Corroon & Black Corporation been in business M nneapol i s - 8�yrs /Parent - 50+ yrs net in this office 36 and names and number of qualified account handlers who would .Robert Novack. State Manaaer - PENCo Richard Allen Assistant Vice President C & B of Minnesota Present limit of errors and omissions coverage in place for this agency $5,000,000 + Policy expiration date Agency volume less personal l i nes and health and life business for last fiscal year { cite dates }: Minneapolis Office,,--,_.$50,000,000 + List any professional insurance designations held by agency personnel: CPCU, ARM List any municipal accounts serviced by this agency currently or within the last five 5 years: PENCo (subsidiary of Corroon & Black, has numerous municipal accounts in Minnesota and other states. Please see attached brochure (31 offices in the United States) List the municipal markets available to this agency by line and by preference: Hartford Insurance Group Services that will be provided to the City of Maplewood by this agency: Designs, markets, and administers property and casualty programs to public entities. Would your agency accept a fee in lieu of a commission on insurance coverages provided to g the City of Maplewood? x Yes No If so, indicate the fee amount and how it would be calculated: To be negotiated. /oA ~- By ,.. c, r (;PUU Title A eP, ss i s ant Vice res i dent Phone Number. (612) 333 -3182 r1 CORROON & BLACK of Minnesota, Inc. April 3, 1989 Mr. Daniel F. Faust Finance Director CITY OF MAPLE WOOD 1830 East County Road B Maplewood,, Minnesota 55109 RE: Proposals for Insurance Coverage Dear Dan: Thank you for your letter of March 22, 1989. It is a pleasure to enclose the questionaire, as well as our 1987 Annual Report k rcf ,. and a brochure which outlines the numerous services and programs which are available through our subsidiary - PENCo. We have use of all of their facilities, as well as our own Mi- nneapo 1 i s Service Department. This office handles $50,000,000 + of premium volume here in our own local area._ We have at our disposal a Marketing Department, Claims and Administration. The personnel have experience in your type of business ranging from a minimum of five (5) years-to thirty (30) years. We can give you a long list of munc i pa 1 i t i es for your ready reference If desired, we would like to meet with your representative, at your convenience, as we provide services in all areas of risk management. Thank you for your interest. Sincerely, CORROON & B C OF MINNESOTA, INC. Richard E. Allen, CPCU Assistant dice President REA /mw enclosures Butler Square, Suite 650 -C, 100 North Sixth Street Minneapolis, Minnesota 55403 (612) 333 -3182 TWX 910 - 576 -3446 FAX (612) 333 -3002 International Insurance Brokers and Consultants CITY OF MAPLEWOOD AGENCY BACKGROUND INFORMATION QUESTIONNAIRE Agency name & address Hadtxath 9 Azzociatez Inc. 622 P.2 mouth Buitdings 12 South Sixth St&eet Minnea of iz Mn 55402 Agency owner Michaet Hadt ath Number of years agency has been in business See Agens Pnopozat Attacked Number of full-time personnel in this office See Agents Pno posat Attached Name of account executive and names and number of qualified account handlers who would service this account: See Agents Pnapozu,2 Present limit of errors and omissions coverage in place for this agency $3,000,000. Policy expiration date 7 -1 -89 Agency volume less personal lines and health and life business for last fiscal year (cite dates): See Reis ume List any professional insurance designations held by agency personnel: See Reis ume List any municipal accounts serviced by this agency currently or within the last five (5) years: Ham Lake, Spx4'-ng Lake PoAk, Ramsey, Pane U ty, Towen, KeZU he&, Littt e6o tk, Hinckley, and Sitven Lake List the municipal markets available to this agency by line and by preference: See Agents Pno pops a e Services that will be provided to the City of Maplewood by this agency: See Agents Pno potsat, Would your agency accept a fee in lieu of a commission on insurance coverages provided to the City of Maplewood? x Yes No If so, indicate the fee amount and how it would be calculated: 7 0 o � the League quote - NOT to exceed $5,000. By NM— Ti t 1 Pne/sident Phone Number (612) 338 -6010 HADTRATH & ASSOCIATES, INC. Licensed Insurance Agents Since 1955 PLYMOUTH BUILDING 12 SOUTH SIXTH ST., SUITE 622 MINNEAPOLIS, MINNESOTA 55402 (612 ) 338 -6010 "PROPERTY 9 LIABILITY INSURANCE AGENTS PROPOSAL" NADTRATH 9 ASSOCIATES INC, Had uth 9 Azz o cia tees , Inc. is a eaxt y oven o j p erus o nne e and buz inuz jxom Tnanz co nt inenta t Bno km , Inc. Tnan co nt inentat Bno keu , Inc, waz e sta.btiz hed .c.n. 1975 with itz . px many book o j bu .6.ine s.a being . pubtic entity, In June o j 19 8 5 , Tnan.6 co ntinentat Bno keu , Inc. uxtz acqu,vzed by F.uust Bank System. In May o j 19 8 6 , new management took o v etc. FiAz t I n,6 u &ane a and a.dv.us ed the nemain.ing p etas o nn et that F•ul b t I n s utcanca no t o ng en wanted to be .invoty ed in pubic entity businuz and .instead wanted to eoncen Aa..te on .in,6u ing bank cuatome u . As the pelus o nnet associated with Tnan,b eo n t t.nentat Bno keu , Inc weh.e and stitt ane co nz.idened expel in pubtic entity bu roes , a decision wu made by Faust I nzunance to ne eeaz e a tax9e votu.me o f bus.inesz back to an .ind iv:iduat pnodueen tin onden to beaten .a enve the pubtic entity bu in".a . On App 1, 1987, Uadt a th 9 A z oe is tees Inc. mz jovned to continue to .s env e the pubtic entity bu s.inu.6 neteaas ed by F.uu t Bank. Syzterm and to pu zue new ct i.entete. fiacL#&ath 9 Adboci,aiea, Inc. ewvi.ente.y emp.Co y ,5 pnajusion.a.l,s Linda Sanemon 16 yeau expexience, .P.icevi,bed in PxapeAxy and C"uatty. T.i,#,ee: 0jjice ManageA Raponbibi,?.iti.ee inc.2ude cu.dtometi. denvice nom ctai.rm hanc(R,i,ng, binding and submitting ni,afta to vani.ou.d manite�'.i.ng duti,.ea . Ms.chae,P. HacGt&axh 17 yeana expehi.ence. Specia,Zi..zed in pubtic entity .i.nawucnce. Oven. the paat 11 yeah,a, Mike has inauned oveh. 40 vcvci.auz eouwti.e,a, citi.ee and bchoot. diatu,efi6 .i.n the Sate o5 Abi.nnebata.. A.Uo act as a Condu,P.tawt ion w&iting 6ua.i.nebb on a 6ee ion a elcv ic.e 6ad,s,e . Licensed aee..P.i.nea .i,►zceudi.ng Lib e and Sunpeub Linea. "Pico pvtt y 9 Liabitity I n-6uopLa.nce Agents Propoza " Pag e 2 - Co nt. Date HadtAath 32 yeau expehi.ence .apec.ca.2i.zi.ng in pub.Lic entity bu.dineda . Date hab wnitten aveA 15 mi,2eian in annuaei.zed pub.P.ic entity pnemi.um oveh. the .eabZ 10 yecuca. Patti Hadt a th Accountant m, Day to day bookkeeping, data tcecotcd ing .b tatem ent v eau, ��.�a n, d, c�cepanc�i.es , premium btcea f�do►wn etc. Greg Bo ynto n CPA, handt-es cotcpatate tcecotcd s and accounting, taxes etc. CuAAent HadtA.a..th 9 Ass o c iatu Inc. have booked a vole 6j buz.ines s to be in the $1,,000.,000. to $2.,500.,000, blr ac k e t cvs o utt i.n ed in yo u x .invitation to bid. W e expect to exceed $3.,500,000. .in the next ) 8 mo nthz . We cwvicevitey u#,iei.ze the 6ottowing mcvcFzGetd in the pea.cemewt a6 muwicipu.2 bcus.i.ne,6b * * 1. League o6 M.i.nnea aka C.iti.ea - Statewide wti teh. o6 Mun i.c i,.pa,e. bws.inead . * 2. Titan indemnity - Nationwide wkiivc on' Muni.cipae bu6�.ne,sz. 066exed exceubiv¢.Qy th&u out o66ice in the State o6 Minnesota. * 3. United Stateb Fidetity 9 Gu.ana.nty (USFSG) - Nationwide wniteA a6 Muvu,cipu,2 bu,t,,ine,6.6 . * 4. Hcv►,i6ond Irzwca.nce - Nationwide wnitvc ob Muwicipae pnopehti.0 . * * 5 . PENCO - Nationwide wnitvc o6 Muni.cipa,e 6ua.inez.6 . ** 6. IRt.i.no.r..b I►wuha.nce Exchange (III) - C.easb -ic Syndicate - Nationwide wrcitet o6 Muni,ci..pa.P bu.aina.d . ** 7. Sate fund Mutuat - GVon►tvus' Compenaa.#,i.on Orty - M,i,nneaaza Oriey. * Binding Authotc ity and SmaU Ct im Dtcait AuthoAity * * Subs jots quotation ion and company a ppftovat . One oj our cahhi.etz (nod the League) dau a comptete Safety and Engineeung Survey and pnovtidea the City with a R.i,ah Management Pnagnam at no change. Our o i iice a.?.z o pna vid¢,6 , at no Chang e, a R,i,a Ft Management n2view on an a.b needed bad.i,a . 1 -' "Pno peAt y 9 L.i a.bitity I n.6uA .nee Ag erg Pho pozat" Page 3 Cont, 4� Regandi,ng C.eaim,6 - we keep camn.Cete 6ites on a.P,e aCa.ima . we pnov.i.de the Muvi4' .ci,pa.Piti,2a with toaa nuns wheneve& nequezted. In addition., we pnay.i,de att the aab.iazance pozbi6.2e in hancCti.ng c,tai,me, inc.QucGi.ng jiting Ladd nepaAta and negotiating with the adfwste�cb on the C.iti.ez 6eha.Pi. Ctni,ma ane handted by the Agent and .2obd statL6ticz by the c:u.atomvc .ae�cv�.ce nepne,seniati.ve. REFERENCES: The jottowing .i.b a pahti,a.e .eiat aj hese>cencea: City as Spn,i.ng Lake Panf� - In.�wcance Pnov.�.ded: ,4.P,e Lines Contact: Von Butch Phone: (612) 784 -6491 City oj Ham Lake - InzuAAnce Ptrovided: At2 L.i.n.vs Contact: Donis N.iva.2a. Phone: (612) 434 -9555 City aj Pine City - In.swcance Phavided: AU Lines Contact: 'Dan K.i,ueehout Phone: (1) 629 -298 Out, agency can he ep the City a g/teat deaf in Va,Qua Lion and Appwisats . Given oun back g &ound, it .us qua. to ears y to compare pl.opetr ty vatuez o j out vats ious ins uxedos ' and a&&ive at neaUzt i.c aetua e ears h vague o& nepta cement cost vatuens . We eu4Ae.nty eatrty $3, 000, 000 aggregate rt��oPLz u 0ffa ssItEonz covvi rage.. We have never, in our peu o nat ca&eetus , expet ieneed a Pubt i c Entity E tr.ou 9 Ontii -6.6 i o" eta i.m aga.i.nos t us . CuvrAent Cwuiien : Utica Mutuat I nos u1r a.nce Company Cutrh.ent Deduct i,bt e : $1.,0000 "P).o pe)tt y f Lia.bi,Qi,ty I n.6 crane Agent -6 Pnopo.aa e" Page4 -Cont, REGARDING RENUMERATI ON : Onty the League witt ptcovide net quota . ThexeJone, we would be witting to quote the League Pna gtc am net. TW witt tceduc e a t L eag u e Pxopexty and Ca.6uatty pnemium6 by 10% and reduce League Woxkeu ' Compenzatio n pn b y 2%. We woutd .then cha x9 e a jee j 6 etcvkce. T hiz jee jok z envic e .inctud ea , but iz not timi t ed to the 6ottouk',ng: tilaxfteti,ng R.iz Ft Management C.eaim H.i.6 zan y 9 Fit.i.ng Depattmewt 8n.eakdawn ab Pneanuuma etc. We au pob.iti.ve that you w.ie.2 be camp.2ete,2y sati,6jied with oun ee�rv.ice� and mcvcFze,#,i,ng ability. We knave the City w.i,P,� save money by eeecfii.ng u.a ass youtc Agent. Thank you ban the appon iun i ty to beAve you. I j you need any addiziana e. inja-trmation, p.�ea6 e g�.v e ua a cat.e . S- i,nceAe,P. y, O'cha'et L. HacG#�ca�h Pn"ident HadUaih 9 Ms o ci.aiea Inc . (612) 338-6010 MLH /.P.P,4 AGENDA ITEM AGENDA REPORT =="1~�-� TO: City Manager ~~~�~~ Modified FROM: Assistant City Engineer Rej eated __ SUBJECT: Walter Street, Project 84-14--Schedule Assessment Hearing DATE: April 2, 1989 Bids -for the Walter Street project were received on March 31, 1989. The low bid was in the amount of $43,768.75. Adding costs 'orSt. Paul Water Utility, contingencies, engineering, and other indirect project costs gives a total project cost of $601202.73. As part of the final design, the existing sanitary sewer was inspected by televisicm. It was found that several sections required repair. The necessary repairs were incorporated in the final as-bid plans. The portion of the project cost associated with these repairs of the existing sanitary sewer is $4,777.50. lt' is recommended that this repair cost be financed by the city through the sanitary sewer depreciation fund. The assessment rates required to fund the balance of the project compared with the project assessment rates presented in the October 3, 1988 feasibility report are summarized as follows: Street Water Main Water Service Sanitary Service Required Actual Assessment Rate $ 61.13/FF 24.56/FF 543.75/EA Feasibility Report Estimated Assm't Rate $ 58.90/FF 25.25/FF 930.00/EA 930.00/EA Aproposed assessment roll with reference map is attached. Resolutions to schedule an assessment hearing are also attached. BAI 0 c PROJECT NO. 84-14 D/P Me 5916 ASSESSMENT ROLL ITEM QUANTITY STREET WATER MAIM12Q�. 000 WATER 'SERVICES SEWER SERVICES TOTAL ASSESSMENT STREET* 160.010 WATER MAIN eloo WATER SERVICES SEWER SERVICES TOTAL ASSESSMENT STREET WATER MAIN WATER SERVICES SEWER SE RV ICES TOTAL ASSESSMENT STREET ******* 151 s 020 WATER MAIN *******151.020 WATER SERVICES SEWER SERVICES TOTAL ASSESSMENT STREET as@ WATER MAIN WATER SERVICES SEWER SERVICES TOTAL ASSESSMENT WALTER STREET PER RATE FF AT ***$El s lu"t"Ab EA, FF AT ** *$24.560 EA. EACH AT **$543.750 EA. EACH AT **$673s310 EA, FF AT ***$61.130 EA. = FF AT ** *$24.560 EA. = EACH AT **$543a750 EA, = EACH AT * *$67 3.310 EA. = FF AT ***,$b'-1,130 EA. = FF AT ***$24,560 EA. = EACH AT * *$543.750 EA, = EACH AT **$673.310 EA. = FF AT ***$61o130 EA, = FF AT ***$24,560 EA, = EACH AT **$543a750 EA. = EACH AT **$673o310 EA. = FF AT ***$61.130 EA. = FF AT ***$24a560 EA, = EACH AT **$543a750 EA. = EACH AT **$673o3l0 EA. = STREET *N**§**603ml@@ FF AT *"$61*130 EA. = WATER MAIN 3. 188 FF AT x$24.560 EA. = WATER SERVICES *******"7s Oft EACH AT **$543.750 EA. '= SEWER SERVICES 115a SW EACH AT **4673e3l@ EA. TOTAL AWUNT ASSESSED FOR THIS PROJECT PAGE I OF 1 04-03-1989 ASSESSMENT 16-29-22-42-0013 ******$543.7',j *$10, 55 16-29-22-42--0014 ****$9, 780.80 ****$3j 929. 60 ****$11087.50 * * * ** *$673.31 ***$151471,21 16-29-22-42-0015 00 00 16-29-22-42-0079 ****$99 `31.85 ****$39709,05 ****$19087.50 ***$169 048. 16- 29- 22 -42— BO ***$109519a 25 ****$4, 226.28 ****$19087,50 ******$673,631 ***$169 506. 35 6RAND TOTALS *** 369867a5@ ***$149 812. 14 ****$39 886.25 ****$39 366.55 ***$58,1852.44 � ' � PAGE 1 OF 1 /p ND, 5916 PROJECT NO. 84-14 WAITEw,STmEE` ' PROJECT SUMMARY 5 PARCELS � SEC-1 ��~E~S-- ------ ITEM QUANTITY PER STREET . *******�03 100 FF AT WATER MAIN ***** ^ FF AT WATER SERVICES *********7.0001 EACH H` SEWER SE RVICES *********5.000 EACH Al- GRAND TOTALS 5 PARCELS ASSESSED ITEM QUANTITY PER STREET. FF AT WATER '- �******603~1�0 FF� � AT - ` WATER SERVICES ~ �********� ��0 EACH AT SEWER'�ERVI[?�S EACH �� TOTAL AMOUNT ASSESSED FOR THIS PROJECT = RATE 130 EH"' = ***$Cf4.5b0 ER. = 543.75CA EA. = **$673.3101 EA. = RATE ***$61.130 EA, = ***$24.560 EA. = **$543~750 FA. = **$673.310 EA. = ASSESSMENT 0 **$14,8z2.14 ASSESSMENT **$3 50 **$149 81E,14 806.25 ***$58,852.44 1 j ab ♦S3 C)F7 Ara ♦1' QG. .- 0 M�NNE � 02 `,.%% dc. 4f-�-oC.x>oED rn! 1b- L9-22 -Zg- LEASED TO VILLAGE OF MAPLEWOOD (G.77a.c.) Air. 1504.43G -C. C> % �C- , cl / A t / tia 2�� i� 3se t OF �� in � v 2640.32 130 ! : 1 O c'.o Cep two 60 0 1 30 3o 11 �o - 1 t i 10 11 10 t+I2 i 9 i2 9 a 4 1 7 14 14 i' 7 `4 ' 1L7 is 7;T5 ,, _X15 ; ' G. = I O 5 1G 5 • � 1 G� � � I� r 1 r • IT Pill °� : i g � _ • f 18 � � '� 3 J � ' 9 � in so 2.0 20 I VACAT D ; vACA ° AVE* v tJ 10 !i �4�1f0 r it 1 10 1J 10 (x')12 g7� t3 ; 8 j 19 13 1 1 a 3 1 . ' S2 j 14 7�� i4 7 �.Lt }s ��1�� 14 1 7 ro 8= Is 15 130.4ia t IG 1G _ N ' s�8�17 4�$3} '� 11 s � � 1`1 1 1 �,S7 /r t? � )4 IX S3) 14' w_ (SL}19 �l.3)19 t z - 19 • 1 ZO ` r ` 20 1 1 3 o �-- i O Mo so .o _.. /A qb t 5 J ` (42) i I J IG I IG 04 .3 2 C. Z W 2 t 1 15— (73) 2 15 �6� 30 �. 1 � � �� 7 �' g J t 14 (`r2) 3 14 01 v G o 8 � Z.a — — — — — °�da O t 3 4 Q ! 3 = 4 13 �9 o t 4 GORDo �j ro Z � ! g t, 4 a's "�7 zo 4O 2Ii (,a6) 5 12 �5 5 0. a, O c { -� (3z)ti � >� ,� 11 fr i 1 ! �7l) i 1 4 6 ) sa 1?„ 1 14 — —" �6) 5 C�> O �4L)� GO 0 6 11. °J 9 2 — ':5 > o Q 8 I o 8 •` o �'� o 13 ��Z R IP S LOOKOUT LEY AV E. o � __V�1`0 10 i (P^ RK 40 ,� � 1 � 40 1(74). Z g t0 so 11 010 7 ' - S• -- l' ' -A- RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk.and city engineer have received bids for the improvement of Walter Street, Fenton Street to Frost Avenue City Project 84-14. ' NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MApL|WOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for s`c' improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall , � on completion of such proposed assessment notify the council thereof. RESOLUTION ORDERING ASSESSMENT ROLL HEARING WHEREAS, the clerk h and the engineer have, at thedir^ection il prepared an assessment roll for the construction t�� the council, pr` � -' -^ �� ' A City Project 84 `t � Street, Fenton Street to Frost venue, y — �r ��' = ~^� = « i file .14, and the said assessment s on e in the office of the city' \ clerks NOW, THE E, REFOR BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOQD , MINNESOTA: A hearing shall be held on the 8th day of May, 1989, at � cit. hall at 7 p.m. to pass upon such proposed assessment and ^^��uch'ti�e ��d place all persons owning property affected affected by ~^ such 'improvement will be given an opportunity to be heard with reference to such assessment. 2,1N The city the.hearing on the offic1a] /newspaper to�/nail notices to assessments clerk is hereby directed to cause a notice of .proposed assessment, to be published in the , at least two weeks prior to the hearing, and the owners of all property affected by said ' . . The notice of hearing shall ate the date, time and -~ ' i the general nature of the improvement the area place�of�hear hearing, e g�ne to be assessed, that the proposed assessmen t roll is on file with the` clerk and that written or oral' objections will be considered. ' AGENDA ITEM ` Action by Counoll al, TO: ' City Manager -------_�--�~�=°� __~ifi=`....° FROM: Assistant City Engineer ej -_' SUBJECT: Cope Avenue, Craig to Ariel, Project 85-26 _ Revise Interest Period for First Assessment Installment DATE: Aori] 2, 1989 y luti d ti th The ��so on adopting e a asses sment roll for the subject project states: "To the first instal lment shal l be added interest on the entire assessment from the date of this resolution (October 10, 1988) m until December 31, 1989." The contractor did .not start construction until April 3, 1989. It is anticipated that the first payment to the contractor will be on or about May As stated in the original resolution adopting the assessment roll., the first year's payment in 1990 would consist of one year-'s installment plus 11 percent interest This may impose a }/e , financial hardship on some individuals. Whereas, the`city will not make significant expenditures until May 11 1989, it is recommended revise e ded t i the interest period for the first assessment installment to begin on May 11 1989. This revision would reduce the interest added to the first installment to 8/12 x 97. = 61%. A resolution for this purpose is attached. BA I jc: Attachment w R RESOLUTION TO REVISE . ASSESSMENT ROLL FIRST INSTALLMENT INTEREST COMPUTATION BE IT RESOLVED BY THE CITY COUNCIL OF MAPL EWOOD 1 MINNESOTA the October 10 , . 19 38 resolution adopting the assessment roll for Cope Avenue, Craig to Ar^ i e l, Project 85-26 shall be revised by deleting the statement, "To the first installment shall be added interest on the entire assessment from the .date of this resolution until December 31, 19891" and substituting, "To t h e first installment shall' be added interest on the entire assessment from May 1, 1989, through December 31, 1989." AGENDA ITEM // - Ll ------- Action by Couocilol AGENDA REPORT Endorsed..- TO: City Manager -�~�� _ Modifl �a� FROM: Assistant City Engineer --~ ected Dat SUBJECT: Sterling Street, Schaller Drive, Project 87-45--Interi (T)- Water System Improvements and (Re)Order Feasibility Study DATE: April 2, 1989 Introduction The street and utility improvements on Sterling Street from Hil1wood Drive to Highwood Avenue and on Schaller Drive from Lak�wood Drive to Sterling Street that were previously ordered have`not been bid. It has not been possible to acquire the necessary right-of-way through negotiations. Since over a year has elapsed from the date of the public hearing, the project must have a new public hearing. This report requests authorization to update the feasibility study to reflect needed changes that have become apparent There is a significant interrelationship between the proposed improvements on Sterling and the distribution of water at adequate pressure within the area to be served by the Mai1and Road booster station and the new elevated tank at H1llwood Drive and Sterling Street. The design of the Water District 8 improvements was predicated on the proposed trunk water main on Sterling to convey water at higher pressure to Linwood and Highwood. The area between Linwood and south of Highwood is still on low pressure. The higher elevation areas on Highwood have had a chronic problem with low pressure. The new subdivisions that have been created during the past two years under the invalid premise that both Water District 8 and Sterling, Schaller improvements would be completed will exacerbate the situation. Since it will be fall at the earliest before the proposed trunk water main on Sterling could be constructed, the need for interim measures to allow the water pressure and available fi re flow to be boosted in these areas. Static pressure and fire flow tests were taken in March 1989, in several locations not currently connected to the Mailamd Road booster station and elevated storage tank. The readings are given as: Project 87-45 Locat ion Mamie and Marnie McC1el1and south of Highwood Linwood Court 2 April 2, 1989 Fire Flow at 20 psi main Static (psi) Residual si) Pressure ( 39 10 430 22 8 180 38 12 480 The Recommended Standards for Water Works specify that water .stems should be designed to provide at least 35 psi working pressure to minimize the potential for back flow into the water stem with consequent risk to public health. Since the static readings were taken during March, it is unlikely that the 36 psi n � mum working i i pressure could be maintained during a high nm r ng press consumptive demand period like a dry summer evening. Fire flow for a residential area is usually designed for 750 - 1 000 gpm minimum. The current available fire flows are � ,significantly below this minimum level. In the event of a serious structure fire, the limited fire flows may hamper fire f ight ing or result in extremely low system pressures that allow fow~'potential back siohonage . As an interim measure, it is possible that a constantly running in-line pump could be constructed on the existing Highwood line east of Lakewood Drive. This would boost the pressure of the higher areas to the east and south. It would cost approximately $40,000. Although the underground vault structure could be utilized to house the check valve that was to provide redundancy for the single Sterling main, the bulk of such an investment would serve a useful purpose only until the Sterling main was constructed~ The other alternative measure to raise water pressure and fire fl'ow mould be to utilize the existing 12-inch diameter trunk main on McKnight between Linwood and Highwood to convey high pressure .water. Refer to the attached system map. Since this water main is within the low pressure service area, the resulting pressures which would be within the design parameters of the water main ' would exceed the 85 psi upper limit for residential services. The pressure supplied to each individual residential service could be reduced to an acceptable range by the installation of an individual pressure reducing valve on the load side of each water oueter. There are 110 affected residences. Contacts with several plumbing contractors indicate that the cost per residence would boe about $200 each. If all low lying homes were supplied with an installed individual PRV, the cost would be about $22,000. This HIGHWOOD RESERVOIR ?"VCS /DE DR. 0 E. LINWOOD AVE. ♦ 2 ;,fix., t2" N LO j ID T el WATER MAIN uj X ie TEAKWOOD DR. TEAKWOOD 0 CT 0 3: uj !4 -i OAKRIDGE DR. 3: w z _j w U- HILLWOOD AVE. 12" .8" 1 --8 Lo (6 r 600^ \ 41 HIGHWOOD RESERVOIR ?"VCS /DE DR. 0 E. LINWOOD AVE. ♦ 2 ;,fix., t2" N LO j ID T el WATER MAIN . ........... N LINWOOD AVE. 12" 4 12- 12 UNWC-pr AVE. i �Nw T Y Y cv 6 6 TIMBER PHYLIS., C1 9 cv • VALLEYVIEW AVE mz C,j v WATER MAIN Project 87-45 3 April 2, 1989 is significantly less than the cost of an in-line pumping station. It would not make the Sterling Street improvements unnecessary or imprudent. However contrast to the in-line pump, the installation of individual PRV would al1ow the McKnight Road trunk water main to provide a high pressure secondary backup to the proposed Sterling water main. This is of value to provide a r«e1iab] e water supply system. The major drawback to the individual PRV concept is the need to work with individual homeowners to provide for access for installation. The City of Mendota Heights was able to install PRV in 250 homes as part of a conversion of the public water distribution system. According to the city engineer, Mr. James Danielson, there were no significant problems associated with this change over. The St. Paul Water Utility has given approval to the individual PRV concept based on their experience in dealing with Mendota Heights. It is recommended that the city council direct the installation of individual PRV to allow for conversion of the existing McKnight Road water main to transmission of water at higher pressure. Furnishing and installing PRV would be done by a licensed plumber under city contract with inspection by the St. Paul Water Utility inspector at no cost to the homeowner. After mail notification from the engineering department to affected residents, the contractor would arrange for access for installation and plumbing permit from St. Paul Water Utility. The homeowner would be required to provide access (the contractor will be required to allow for installation at other than normal business hours as required) and assume ownership and maintenance <PRVare very reliable) after calibration. In order to be successful all services must be converted or turned off. The Support of the council to turn off the water supply at the curb stop box for recalcitrant individuals that refuse to provide access may be required. The installation of individual PRV would boost normal pressures and provide in the interim for minimally acceptable fire flows. It is recommended that financing be through the water availability charge or hydrant fund. The proposed Sterling Street improvements would raise fire flows and would provide a redundant transmission line. Several facets relating to the Sterling Street improvements have been manifest since the original public hearing. Significant opposition to the extension of water main on Linwood without concurrently extending sanitary sewer has been expressed by property owners. It is recommended that the desirability of extending water main east of Sterling Street to Century Avenue, as originally ordered, be reevaluated. This is particularly imp ort an t i n view of the diffi cu lti es in t ry i ng to cons t ruc t a ^ Project E37-45 4 April 2, i9E39 +cat ` in in the boulevard of unimproved Linwood Avenue that currentl y complies with St. Paul Water, Util ity requirements that will not require extensive reconstruction when Linwood is reconstructed by Ramsey County. ` The second major aspect that should be reviewed by an updated feasibility report relates to the lack of a storm sewer outlet for the drainage area of which the Sterling Street improvements comprise a significant portion. Maplewood, Ramsey County, and St, Paul are currently involved in litigation relating to discharge of all drainage from the area to the French property at Highwood and McKnight. There is no outlet and this discharge causes ponding on private property with resultant property Recommendation It is recommended that the attached resolutions to order the preparation of an updated feasibility report and authorize bids on a contract for the installation of individual pressure reducing valves be adopted. ic Attachments BAI .� RESOLUTION ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to construct Sterling Street from Hi1I wood Drive to Highwood Avenue and Schal1er from LakewoorJ Drive to Sterling Street, City Project 87-45, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, ` |NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MIWNESOTA: � That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the councii with all convenient speed `advising the council in a preliminary way as-to whether the proposed improvement is f,easibls and as to whether it should best be made as proposed or in'connection'with some other improvement, and the estimated cost of the improvement as recommended. RESOLUTION .ORDERING IMPROVEMENT WHEREAS, the low water pressure in the area south ofL:*Lnwood Avenue and north of Boxwood Avenue may constitute a threat to pub1 i^ healtnv safety, and welfare, and ' 'WHEREAS, permanent measures torectify this potential problem cannot be provided in a timely manner* NOW, THEREFORE, BEIT RESOLVED BY THE CITY COUNCIL OF MAPLEW000, MINNESOTA, as follows: 1. It is advisable.) _expedient and necessary that the City of Maplewood install' individual pressure reducing valves in existing residences between Linwood 'Avenue and Highwood Avenue below Elevation 975 and orders the same to be made, _ 2. The city engineer is designated engineer for this improvement and is hereby directed to prepare a contract and obtain bids on said improvement. ' ` .. ' . ..' � . ` ' !'- ` { AGENDA ITEM� ' AGENDA REPORT A^tloD by Co%�wailm Vndorsed ` TOo , �` _City Manager Xnd'if iad~WM"~"�~=~ FROM:. ' Assistant City Eng ineer ��~�=_~=� ' ` SUBJECT: Cope Avenue, Craig to Arielv Project 85-26 Change Order 1 ' DATE. April .29 1989 . In the interim since bidding for the Cope Avenue project, there have been several developments that necessitate a change order. The existing 16-inch diameter water main at Cope Avenue and Germain was originally constructed to follow existing terrain without regard to future road grades. Although the existing 16- inch .water main was known to be marginally deeper than water Utility standards allow, an attempt was made to have the water utility waive the standard in this instance. They would not. Furthermore, the existing ,as-builts` were shown to be incorrect by field exposure. Therefore, about 200 feet of 16-inch main must be removed and relayed, ' ' In negotiations with the nursing home and adjacent residents, a preference for removal of the existing hedge with construction of a fence was expressed. This condition has been made part of the easement acquisition. ' An itemized change order will be presented at the Thursday evening meeting. Attached is a resolution approving the change order. BAI jc Attachment ` 1 RESOLUTION DIE' CT I NO MODIFICATION OF EXISTING CONSTRUCTION CONTRAC T WIAEREA , the City Council of Maplewood, Minnesota has heretofore turd ered made Improvement Project 85--26 and has let a ConstrLtct icon contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS.-it is now necessary and expedient that said contract be modified and designated as Improvement Project 85-26 Change Order 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD , MINNESOTA that the mayor and city clerk- are hereby authorized-.and directed to modify the existing contract by executing said Change Order 1 ' � \ \ , \ - AGENDA ITEM_______�� AGENDA REPORT - Aotlmz by Council: TO: City Manager Eodozsed-�-�—~�-� FROM: Publ ic Works Director Modifle�_ � Re1 eo � SUBJECT: Storm Water Management Study Date DATE: April 2, 1989 Introduction Recent, state legislation requires storm water planning e� management efforts by a number of agencies. The 1988 and 1989 b— |ets included a total of $120,000 for Maplewood's storm water management plan. This amount was based on estimates for similar p.l 's in other cities. Several years ago, the disty`icts or watershed boundaries. Maplewood of these organizations respective watersheds. local management plan recommendations of the entire metro area created watershed management organizations that cross city is affected by four such agencies. Each has completed a management plan for their Maplewood is now required to complete a taking into account the policies and four different watersheds& Beyond the minimum requirements of the law, this study would also be used by staff to review development proposals within the city. ' The city's current storm water plan was prepared in 1974 and is out of date. There has been substantial departures from the plan over the last 15 years and updating the plan in its current format is rather difficult if not impossible. The engineering division sent a request for proposals to eight local consultants in late 1988. Eight proposals were submitted to the city varying in price from $22,080 to $151,000. Four firms were selected to be interviewed based on the proposals. The interview committee consisted of the city manager, community development director, assistant city engineer, and city engineer. The four firms interviewed estimated costs ranging from $22,000 to over $90,000. Based on the proposals and interviews, it was +elt that none of the proposals fully met the city's . expectations. These included meeting the legal requirements and providing a functional plan that could be used easily and quickly on a daily basis by the staff. Storm Water Study 2 April 2., 1989 Alternatives After significant discussion an alternative method to produce a storm water plan evolved. The lowest cost consultant proposal would be supplemented by specialized computer hardware and software that would provide a very flexible, usable storm water management plan. The consultant would prepare the core of the study and design the basic storm water system to fully meet the established policies. This data would be presented in a written report, a series of overlay maps, and computer data on disks. The cost of this work iemestimated`at $28,5006 This plan would meet the intent of the law. The plan, however, would become less and less useful as time passes and more development occurs. In other words, the plan would be fine on I the day it is published, but cannot be conveniently updated and will eventually become useless. A`plan that is stored and analyzed on a continuing basis, however, is always up-to-date. This is particularly useful for review of development proposals. Each time something is c . onstructed or proposed, its effects on the rest of the current and future system will be known. It is felt that this type of reliable storm water information is becoming more and more important in light of our existing storm water problems. Litigation, flooding, and financing for improvements are topics that can be more adequately addressed if good information is available. The engineering division has done substantial investigation into available hardware and software over the last few months. The equipment proposed is not on the cutting edge of technology, but rather systems that are in use and indeed have been in use for several years. The systems have proven reliable and easy to use in small engineering offices similar to Maplewood. The analysis of the storm water system would be performed by a software package called HydroCAD. This software uses a standard analysis program similar to software currently used by the city with one important difference, input convenience. The software c:./rrently used by the city is quite old and requires substantial time to format the input. In addition, there is a somewhat high likelihood of error because the input format is complicated. The pro posed software would save time and allow for a more thorough aynalysis. This software and minor alterations of existing hardware is estimated to cost $4,300. The second element of the computer system involves hardware and software called Civil Design. This package provides mapping Storm Water Study 3 April 2, 1989 capabilities that will keep the storm water system updated to the current situation. The system actually provided automated d ting capabilities that could be used for a variety of purposes in addition to storm water management. The system can analyze and inventory anything that can be represented on a map. This could include storm water districts, water districts, sanitary sewer districts, zoning, land use districts, etc. This information cOu1d be presented numerically or graphically such as colored maps. The system also possesses many other useful products that would be incorporated into our daily operations over a period of time. The cost of this system is estimated at $521500 Discussion Based on the assumption that Maplewood comply with state law, two alternatives exist. The first is to contract with the consultant toconduct the study and present the document for review and approval by the various agencies. This would comply with the law. The cost of this alternative is attractive estimated at $28,500. The study alone, however, would be of little value in years to come and would eventually have to be done over every so ofte_. In addition, the quality of information available would decline as time passes. This makes it difficult to review development proposals and ac;sess their storm water impacts. The second alternative involves contracting for the consultant study and purchasing the computer hardware and software required to update the storm water system on a continuous basis in-house. The other functions of the computer system aside, the storm water, management information would be useful and up-to-date. The estimated cost of this alternative is approximately $85,000, well within the $120,000 budget. This alternative fully meets the expectations of the budget item and provides a useful information system for the city years into the future. Recommendation It is recommended that the consultant study, and purchase of the described computer hardware and software, be authorized. This recommendation is based on the usefulness of the final product. The engineering division could make cIontinuing use of the recommended system for storm water management and analysis. In addition, the system would be used for many other purposes. The estimated cost of the recommendation is approximately $85,000. The budget is $120,000. Storm Water Study 4 April 2, 1989 Aqt-ion Re uired City Council authorization is requested to enter into ' � ^ - contracts with the consul tant and various suppl iers at a cost notro exceed $90,000 and direct the city manager to make the appropr ia t budget transfers ` KGH jc TO FROM: SUBJECT: DATE: INTRODUCTION Action by Counci v MEMORANDUM Endors ed.,..�„ Modified R e j e c t e d-- ....._�...r......,. Date City Manager Environmental Health Official RECYCLING CHALLENGES March 21, 1989 Maplewood has received'a request from the City of Shoreview to enter into with New Brighton, White Bear Lake, and Shoreview acontest fie the first to rec oreview to determine. which city will ycle 100 tons in a month. DISCUSSION This is primarily a contest for ubli ' addition Ma w p city designed to promote recycling. In y ou l d be a good month to do the City Council 1 originally proposed b Michael y Recycling Challenge y el Hinz of Gopher Recycling. As you recall, .contest, each Council member would save 1' in this e their recyclables for one month. Mr. Hinz wound weigh the materials at the end of the month and declare the winner, RECOMMENDATION 1. Accept the challenge from the City 2. Approve ty of Shoreview pP a May as the City Council Recycling y g month Action by Councillfl MEMORANDUM Endorsed Modifierl..,�, TO:,, City Manager Mana Rejected � - g FROM: Director of Community Development Date SUBJECT: Recycling Complaints DATE:. March 29, 1989 INTRODUCTION Maplewood curbside recycling program has been in operation for five months now, but the City is still getting quite a few complaints from residents regarding poor service. (See the attached list.) DISCUSSION The problem of continued missed pick —ups has been discussed with Gopher Recycling on several occasions, but we continue to get calls. A small number of complaints is to be considered normal for a service of this type, but we feel we are getting too many, Gopher Recycling states that it is an internal personnel ,problem. If people are frustrated with the service, they will not use it. RECOMMENDATION Discuss this problem with Gopher Recycling to see if the problems can be resolved. If the problems cannot be resolved, the City should consider an alternate hauler when the contract expires on December 31, 19890 " MEMORANDtJM TO City Manager FROM: Bob Generous, Planning Intern SUBJECT: Survey a4 Planning Commissions DATE: March 22, 1989 INTRODUCTION Action by Cotmo3.2:t-,&1 Endorsed-_ N Modified...--- Re ecte Date The City Council requested a survey of the size and duties of other Planning Commissions. This survey included 26 cities in the metropol itan area closest in size to Maplewood (based on the 1980 census) or adjacent to the City. ,MEMBERSHIP The composition of Planning Commissions varies from five to ten members. The majority., 17 of 26 cities, have seven member - Planning Commissions. Three of the cities use alternates. DUTIES & RESPONSIBILITIES The general duties o+ the Planning Commission are to act as an advisory committee to the City Council , to review applications and make recommendations on these app l i cations and to study planning issues. Other responsibilities are as follows: reviewing all plans, policies and programs for development in -order to promote orderly development. loop" -preparing and recommending a Comprehensive Plan as well as reviewing all Plan amendments. on" assisting in zoning administration and reviewing all zoning regul at ion amendments. The following are special tasks not done by all the Planning Comm i ss i ons: conducting long-range planning. undertaking special studies for the City Council sitting as Boards of Review or Appeal reviewing all City construction proposals over $10,000. APPLICATIONS REVIEWED 1. Variances: 19 of 26 cities. 2 . CUP's or SUP's: 26 of 260 38 Rezoning: 26 of 260 4. Code Amendments: 23 of 26a 6 of these relate only to zoning i ssues . 5. Platting: 26 of 26a a rii nor suoa v s ons: 20 of 26. 7. PUD -1 S 80 25 of 25. Be Pub ic vacations: 9 of 26 U 9 Home occup I ations: 12 of 25, 108 Sign permits: 6 of 26, 11. Site plans: 20 of 260 12. Building permits: 2 of 26n 1.30 Capital Improvement Programs: 10 of 260 PUBLIC HEARINGS 23 of the 26 Planning Commissions hold PUblic hearings, In most of these cities, the City Council . also held a hearing, reSUltinc.g in two hearings on each case, MEETINGS Planning Commissions meet from as few as three times a year to twice a month. FINAL AUTHORITY In. four cities, the Planning Commission had final approval authority subject to appeal to the City Council. This authority was in regard to 1) site plan approval. requiring no variances, 2) site plan approval and special use permits and 3) two cases relating to variances, PAYMENT Six cities paid their Planning Commission members. One paid per month (*70 for members and $85 for the chairman). The other five paid per meeting, from $a per meeting to $25 per meeting. One City will begin paying their commissioners in the near future, BGPCOMM ..� ■i t D .ii'� .� �_; ■1 ■.n. � ■1 �Al�� ■!■II: . ■�- � �; . ■■■ i■I�. ®�r ,. „1� ■IIVL�71,1 ■ilk I�em■;Im�n ■II■ i�r '�1 ■1 11 ■II ;111 X11 ■;1 Il ■II 11 � ■11■�t11 ■II �� - - ■�� .:.. �... 1`11 ■I IJII = ■;1 11 ■�� I;II��11 11!■I�1 ■;11 11t�■1 ■11 lllllltl ■il I11 ■r�i ■il I�11 QI ■11 Li � ■.11 illl _� ■;11 ill � ■:11 I,1111� ■�I! 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Council has been asked to accept a "relaxed urban" street design (gravel shoulders and drainage ditches) as part of the Fish Creek Estates preliminary plat proposal. Section 29-52 of City code permits a "relaxed urban" street design, where determined to be appropriate by the City. However, other than waiving the requirement for curbing, the present code does not specify any minimum design requirements. If Council concurs that the code should continue to permit the option for a rural street design, then the City Engineer wants these minimum design requirements established by code as are the minimum requirements for "urban" street design. RECOMMENDATION Approve the attached ordinance. mmtr\streets.mem Attachments: 1. Ordinance 2. Typical Rural Street Section ORDINANCE NO AN ORDINANCE AMENDMENT CONCERNING STREET DESIGN T:HE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 29-52 (Design Standards of Streets; Variations) is amended as follows (additions are underlined and deletions are crossed out) : (a.) Streets shall be desjqneid on the basis of future as wel I as present needs. Underground utilities shall be installed prior to street construction, unless spee+++ee++y exempted by the City Council - The +01 1 owing factors shal I be considered for all street designs: Geometric design shal I be cst deS+gft -speed T -pass +Mg-or-- stopp+mg -s +ght-d +-st amee oth- *Vert +ea+- amd-hom +zW-enta + *--des igm -?tour -eapac+ty -topography restrft+mts- in accordance with the ProcedUrea of a the tjnDOT Road- Design Manual (2) The- roadway width design shall tai:: to acc t 02Un t bL _ t not be limited t bre-esta . _ the design speed desired I evel of service, average annual daily traffic, heavy commercial average daily traffic, des+sm-houm peal.:: hour traffic volume, access requirements, Intersectio n frequency and ' design parkin topography7 and available right-o 01 F-way, (3) The structural strength des_ign_ shat I bg__.Perfo_rmed accor!4.�:L_ng - to Mn OT standard methods t she++-be esab+ +shed efftb'"k. M&M t -Stab + i-+t y _+M_ add+t +oM -te -the -+ae tor'ftL Al 1 streets shall be designed to accommodate no I ess than nine (9)-ton axle loadings, unless specific- al I y exempted by the City CO(Ancil a (4) No sum+eee street i improvements shall be made to 0 I Pss than both sides of a f ul I b ock of street except as necessary to complete the improvement of a block wh i c h h as previously ,been partially completed. % Conccrete curb and gutter shall be installed at the same time as street surfacing except thatj-"here-, U-stmeet -des -tPt" -C Limbs -W-+4-4- -mot -be-me specified in Re qd +med as quirement Five below, ( p 5) APermanP_n+ "relaxed urban" street des . -:L*gn---, ma v be Used with � I ots that are over one ac!:.e when ,. -proved by the City Council, The design . shall incoMorate the *%ds a A �ight-of-wa ---L.Minimum standar wide u Y-.w.idth of e _hty feet with -a- ten -foot- tility easement on each side ... ditches and a f wide shoulderv, alonR.. each - side of the street* The the SL3L-tches+ shat ceed a 4:L. side sl opes of sub -grade and shat I aDjR 0 be ect to the roval of the city Engineer, The As j2halt r)ort Of �on.._._the street shal I be at Least 24 , feet wide lf constrUCted-to anine�ton gesic n Both sides f the street sh far L., 0 hall be -Posted ark- i n!2 . I EQ 12 If The City Engineer shal I re are a .-typical section drawing to illustrate the minim+Ltm-- desL%n standardsM NNN (6) 'Sidewalks shall be placed near schools, heavily traveled areas and other locations, when approved by the City Council, (7)_ Principal and minor arterial streets shall be of adequate width to accommodate projected traffic volumesi but not less than fift,Y-two (52.) feet in width measured between faces of curb -f6)- .(8) Ms;�Om Collector streets shall MOmMft++y be thirty7six ( 36 ) to +orty-=+-our (44) +CMMtY-e+JPtt feet in widt-hv measured between faces of curbs. .Lac al residential streets shall mOmmft++y be thirty-two (32) feet in widths measured between faces of curbs. (10) 8r"ftMeMtft+ Street lighting, when installedl shall be instal I ed in accordance with the most recent Emg+meem4 . S-See+ety Q_i_tY street I i2htin ai icy. ( b ) The City Council may permit variations from require- ments i in subsection (a) hereof in specific cases which in its opinion.) do not affect the general purpose of this section. Section 2. This ordinance shall take effect upon its passage and pub l i cation . Passed by the Maplewood City Council on 1989 Attest: City Clert.--. Ayes-- Nays_ Mayor �w ../ `1 I "J EREVISION OF DRAWING ii -88 CITY OF MAPLEWOOD - ENGINEERING DEPT. PLATE ,. TYPICAL RESIDENTIAL STREET " °. •� - -. RURAL SECTION -- 5 Attachment 2 Co • �,, Z - O �- Z > U ..J W N --j W V Co �w CL �W� _ C\l -0 Q w V D Q M N . `z�� tV M W CSC o J W tV W M N a. C/) Z LL _. a. W F-- 2: O N o to M CL o c V O CL .w% .. N W Cn W O W Cn 0 0 U) C� V •• V` Z 0 V o OC Q tr 0 O W o M z (J) m a •:- •' U � to m _ W Z cn Z Q ' O 2 W '• � Cr m N - o .m.. CD N tD N EREVISION OF DRAWING ii -88 CITY OF MAPLEWOOD - ENGINEERING DEPT. PLATE ,. TYPICAL RESIDENTIAL STREET " °. •� - -. RURAL SECTION -- 5 Attachment 2 ` H Action Council %' ` MEMORANDUM Enoozse ' �M�RANDUM `�~-_.~...=. ___f~="--~_~.� TO: City Manager RmJeote FROM: Director of Community Development SUB-JECT: Menards --� DATE: March 31, 1989 ` ' ' I have prepared a resolut.ion based on the Council 's notion on March 27. Condition 15 requires that "all applicable conditions shall. be complied with before opening the store." The store opened on March 31. Conditions 4, 51 9, 11 and 13 have not been met. The_ attached letter (page 2) from Menard's attorney states that they will meet the required conditions by June 1, 1989" R1EC8MMENDATION Reconsider the revisions made to the conditional use permit on March 27th and schedule a public hearing for April 24th to revise condition 15 to give Menards additional time to complete all applicable conditions. Condition 4 should also be revised to conform to the _neighbor's request. GOMENARDS attachments: 1. Lett erx Menard's Attorney 2. Revised Conditional Use Permit 3. Neighbors' Petition WILLIAM S. ROSEN DAVID D. MEYER WILLIAM P. SIMONS ROSEN, MEYER & SIMONS LAWYERS 1016 MERITOR TOWER 444 CEDAR STREET SAINT PAUL, MN 551 O 1 March 30, 1989 Mr. Geoff Olson Director of Community Development City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Re: Menard, Inc. Conditional Use Permit 2280 Maplewood Drive Our File No. 8537 Dear Mr, Olson: TELEPHONE (612) 227 -7731 TELECOPIER (612) 223 -8514 Menard's will open its Maplewood store (2280 Maplewood Drive) on Friday, March 31, 19890 .Menard's is in full compliance with the conditional use permit .that was approved by the city of Maplewood on March 28, 19880 Menard's received from you late in the day on March 28, 1989 the resolution of the Maplewood City Council adopted March 27, 1989 (copy attached) which amends the conditional use permit that the council approved on March 28, 1988. Menard's is also fully in compliance with the terms of the amended conditional use permit except for items 4, 5, 11 and 13. Since the amended permit was approved by the council late in the evening of March 27, 1989 it is impossible for Menard's to comply with items 4, 5, 11 and 13 before the store opens on March 31, 198.9, Item 5 does not require compliance until June 11 1989, and Menard's will provide a cash deposit or payment in the amount of an estimate that Menard's will obtain from a competent tree planting service. The additional fencing required by items 4, 11 and 13 will be completed by June 1, 19890 WSR /mb cc* Mr, Patrick J, Kelly Mr. Mary Prochaska Mr. Michael McGuire Ver trul your , IL S. R 2 Attachment 1 -1 1 4 • do .Pursuant to due call and notice thereof a regular meeting of the C20ty Council of the City of Maplewood, Minnesota was duly cal led and held in the Council chambers in said City on the 27th day of March , 1999 at 7 P so MA The f o l I owing members were present: The following members were absent: WIAEREAS, Menards initiated a conditional Use permit to constrUCt and operate a storage yard within 350 feet of a residential -Z-one at the following - described property: PARCEL 1. That certain triangel ar tract of I and Sit Uated in the SOLIthwest A—, , described as -f c)I I ow!-; Ozuarter of Section 9, Township 29, Range 21 to-wi t : Commencing at a point on the East line of the CSOLIthwest Quarter of said Section 9 at its intersection with the E,-:is3terly 1 ine of United States Highway No. 61, as widened ; thence-3 South On the East 1 ine of said Southwest Quarter to a point 100.) feet North of the North I ine of County Road B thence West and parz-Al I el wi th the North I ine of said County Road B to the Easterl y I ine of United States Highway No. 61, as widened; thence Northeasterly along the Easterly line of said United States Highway No. 61, as widened, to the point of beginning. PARCEL 0.21 The South 107 f eet of that part of the North 5 acres of the SOLIth 50 rods of the North 105 rods of the West '32- rods of tIIP_ SOU thea�.;-L Quarter of Section 9, Township 29, Range which I i e s Southeasterl y of the f of 1 owing-described I ine: Commencing at a point on the South I ine of said 5-acre tract which I ine is the South I ine of the Northwest Quarter of the Southeast Quarter, distant 60 feet East of the Southwest corner thereof ; thence running Northeasterly to the Northeast corner of said tract and there terminating. PARCEL 3 AT 1 that part of the West 32 rods of the SOL(thwe-st OLIC-Arter of the Southeast Quarter of Section 9, Township 2)9, Range 2 ^ lying Norti-i of County Road B, except Heinemann &*s Eel leview Addition to Gladstone, and e.m.cept highwayS Attachment 2 PARCEL 4 Bloclo%- 16, 1 yin'g South of the Stc-Ate TrUnt-C Highway No. 36, except the East 240 feet thereof; and Block 159 except the East 240 -f-ec-it thereof and e,--.-,: cept part thereof taken for highway; and Bloc[-, % except the East 30 f eet thereof and except that part of the West 225 feet of the East 255 f eet thereof 1 yinq. South of the North --1 30 f eet thereof , al I in Cl if ton Addition Ramsey County 9 Minnesotz - NOTE: Parcel designations are for convenience of reference only and do not constitute an integral part of the legal descriptions I*h *1 1 s property is also known as 2280 Maplewood Driveg Maplewood; WHEREAS, the Maplewood City Council approved a conditional use ,permit on March 28, 1988; and WHEREAS, Section 36-442 (e) of City Code states that al I be reviewed by the Council within one conditional use permits sh year of the initial date of approval unless Such review is waived by Council decision or ordinances At the one-year review, the Council may specify an indef inite term or specif is term, not to exceed f ive (5) .years, for subsequent reviews. The Council may impose new or additional conditions upo n the permit at the time of initial or subsequent reviewss a a WHEREAS, the Maplewood City Council, held a public hearing on March 27, .1989, Notice thereof was published and mailed pursuant to law. Al-1 persons present at said hearing were given an opportunity to be heard and present written statements. The Counc i l also considered reports and recommendations of the City staff NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL TH01 the above-described conditional use permit be revised and renewed on the -basis of the following findings-of-fact: is The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapters 2s The establ ishment or maintenance of the use WOUl d not be deter imental to the publ, is heal th safety or general wel f are 3a The use would be located, designed, maintained and operated to be compatible with the character of that zoning districts 1 49 The use would not depreciate property vat ues& 50 The use would not be ha-Z-ardous, detrimental or diStUrbing to -present and potential surrounding land uses, date to the noises, glare, smoke dust odor f umes water pol 1 ut ion , water run-of f , vibrcat ion -general unsightl iness, electrical interference or other nUisancess 4 � o � '. -. . 6s The e would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or - .Park 11ng needs that will cause undue burden to the area properties. 7. The use would be serviced by *essential public services, Such as streets, police , fire protection, utilities , schools and par k s. 8. The use would not create excessive additional requirements at public cost for public faciIities and services; and would not be detrimental to the welfare of the City~ . '90 The use would preserve and incorporate the site's natural and scenic featLtres into the development design. 10. The use would cause minimal adverse environmental effects. A-pproval is subject to the following conditions: 1. Adherence to the site plan, dated March 15, 19889 unless a change is, approved by the City~S Community Design Review Board. 2, Materials in the storage yard shall be no more than 20% visible from the residential lots to the south. This may limit U_ Stacking heights or. r-equire a higher fence height. .. 3. _ours of operation in the storage yard shall be limited to 7 U a.m. to 10 P.M. ' 40 An additional four feet of solid screening material shall be added to the existing screening fence behind 1115, 1101, and 1081 East County 'Road B. |5. A row of eight-foot-tall evergreen trees shall be planted six feet on center on the rear property at 1101 East County Road B before June 1, 1989. The property owner at 1101 East County Road B shall be responsible for the maintenance of the trees. Menards shall provide a cash escrow or ]etter of credit for the installation of the trees before the store may open. 6. An exterior public address system shall not be allowed. 7. All lighting in the storage yard that is not needed for site security shall be turned c»ff after business hours. �a . This permit shall be subject to review after one year from the date of renewal , based on the procedures in City Code. � . No more than 2 1/2 feet of the 1� 1/2-foot rack shal l be visible from the rear of the homes that are at street level on County Road 'B ' ' low Menards shal l be responsible for the safety of the neighbor s in 'regard to the materials stored over the height of the fence. 11. Menards shall install a six-to eight-foot high privacy fence .to screen the residential lots west of the existing ten-foot fence , from vehicle 'headl ights . ' 12. Plowed snow shall be stored away from the Southern and eastern property lines to avoid run-off problems on residential property . ' Ji 3 ~. The fence along the east property line shal l be extended approximately 110 feet to the north, to the point where the property jogs to the east. ' 14. No storage shall oCc.r outside the fenced area. . . ` 15.' All applicable conditions shall be complied with before ,opening the store. Adopted this 27th day of March, 1989. Seconded by Ayes-- .STATE OF MINNESOTA � / ZOUNTY OF RAMSEY ) SS. ) ,CITY OF liAPLEWOOD � %v the d' he the duly qualified and appointed Clerk of the City of Maplewood, Minnesota, do hereby certify that I have 'careful 1 compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the 27th day of �Mcmrchv 1989,, with the original on file in my office, and the same is a full ` true and complete transcript insofar as the same relates to a conditional use permit, .Witness. my hand as such Clerk- and the corporate seal of the City thi 5 day of , 1989. City Clerk City of Maplewood R i i a March 6, 1989 ` 4 Dear Maplewood City Council Members, i We as residents of the City of Maplewood and owners of the adjoining and surrounding properties located near the Keller Lake Menards project, have organized f together to voice this community's concerns regarding the devastating effect this business is having on our properties and our peace of mind. We feel that had all s ' s pertinent facts been provided to the community and council, Menards would not . x be building this unsightly facility next to our residential properties. Although •• this effort comes too late to stop the Menards project altogether we do hope we tj f� have the council's support in enforcing the following conditions. t k - 1. We request that the 171 storage rack be reduced to the 121, maximum height, is a restriction set forth by the City Council. With the only acceptable alternative being an additional 4 feet of a solid screening material added to the existing fence behind the property at 1101 E. Co. Rd. B. (Andersen's) and 4 -12 to 14 foot mature evergreen trees planted on the properties at 1081 E. Co. Rd. B. (Hartmans} �j 1 and 4 of the same at 1115 E. Co. Rd. B. (Miner's) , to provide additional screening. 2. A row of 8 mature evergreen trees to be planted 6 on center on the property at 1101 E. Co. Rd. B. (Andersen's), as this property is forced to overlook the entire storage facility. 3. We ask that the fence be extended west to screen both 1081 and 1071 E. Co. Rd. B. (Hartman and Forbes /Dupre) properties from the unsightly entrance pole bldg., from oncoming headlights from vehicles entering storage yard and to help abate '. noise generated by the "considerable" traffic expected by Menards along with trucks idleing during off hours waiting to deliver materials. We ask this be done without damage or removal to existing trees and shrubs. a 4. We ask that the fence be extended North to provide screening for the property at 2255 Duluth St, from the noise and commotion of the loading dock. 5. We ask that the City restrict, Menards from storing any material above the height of the fence along the residential properties. We feel that to allow unsecured building material to be exposed to the public puts unnecessary security risks on the homeowners. 6. We ask the Council to restrict any deliveries and the use of all equipment in the storage yard to that of business hours, which are Mon thru Fri. Sam to 9pm, �i Sat. Sam to 6pm and Sun, loam to 5pm. We f eel that the current hours of lam to 10pm will not allow our families anytime to use our yards in a quiet environment. Attachment 3 page .2 March 6, 1989 7. We 'would ask that all lighting except that to which is absolutly necessary for providing security be turned off after business hours. 8. This neighborhood feels, very strongly that. the use of any outside PA.system be totaly restricted due to the close proximity to residential homes. i i 9. Due to an already inadequate drainage system it is requested that no on site piling of snow be allowed. Lastly, we the residents of this neighborhood feel the above conditions to be our compromise to this growing problem, and in an effort to insure a peaceful co existance between residents and Menards we ask that these conditions and restrictions be complied with before a Certificate of Occupancy is granted and before the Conditional Use Permit is extended, except in the case of seasonal delays, in which case we ask that a performance bond be issued. a Sincerly, �6 Gam. ��- clf onz a,,) cry. t 0, o t;o xc/ . r 13 c0 L)�r�,iZ -o3 i-V ��j!��' � Action byr Council.,, Endorse Modified.,----- MEMORANDUM Rejected TO: City Man ac,i e r Date 1-HUM: SlJBJ�CT : Director of C ommun i t y Development Homo occupation LOCATION: License 1725 L_aur i e Ro Kevin Catlin DATE: April 3, 198 INTRODUCTION UCTIO The applicant is re t~t est i ng that his home Occupation i a taxi-cab 1 easing business b�► � on � �.�en e for �'enewed . BACKGROUND The City approved month. this l i tense on January , 1 g8g for three DISCUSSION Staff received activity at the a 1 en gthy I etter- from several neighbors i n ` Staf g bors dcc�.tment i nc the report and it 'o ow i n f his given ven the Cat 1 i n f � c� have scheduled a meet inch with copy of t h. h �' • Catlin i n t o d i sc the Coc.tr�c i l to meet i t..tss ng , staf f w i l have a recommendat i s be handed out n for•, at the thursday meeting, COCA TL I N Attachment �• M Property Line/Zoning jw Cewwomwao opteel a.a 14040 4RAW Ai -0 W-M wo ice ' /42 • • �� • (7Z1 *►: - Go 1 D ?�O !2' t601 - IC C ro� 71 . 1. -. t. - -4 -- � JO �t ' 97 p2i op (Q[ • O , a• Mr. f � elk too' 1. f1 ��_• .. � ! t v qp W ZVI ~ '��' • ed— 76 1 ' fis +266,7 iA a; • {5f+, 0 1 ST ... • r L ! i illpr L • • w f 1714w 17 26 1734 7f x ip o 0 1: l -1 -, f2 Cie t� C Cl:�� .Gtr '^ ► . 1726 734 VAC •t 004a Z t04 4Z (ter •5 a+s� on. .J — tA 3 n.4 - 7S' c 36 l K. •O _ VA G Dec ♦ - Are r ��► ; 4.9 Z ac 4t 41 VAC Jo to k 2 • 2 • .ice fr[+3.vc mow✓ tl � - !o - 1��9 20 .7•• •a " or r PROPERTY LINE /ZONING MAP Q 6 Attachment 2 ice ' /42 • • �� • (7Z1 *►: - Go 1 D ?�O !2' t601 - IC C ro� 71 . 1. -. t. - -4 -- � JO �t ' 97 p2i 2i ► ^ 2 2i Z • Mr. f � .00' too' o �(� .. ��_• .. � l -1 -, f2 Cie t� C Cl:�� .Gtr '^ ► . 1726 734 VAC •t 004a Z t04 4Z (ter •5 a+s� on. .J — tA 3 n.4 - 7S' c 36 l K. •O _ VA G Dec ♦ - Are r ��► ; 4.9 Z ac 4t 41 VAC Jo to k 2 • 2 • .ice fr[+3.vc mow✓ tl � - !o - 1��9 20 .7•• •a " or r PROPERTY LINE /ZONING MAP Q 6 Attachment 2 o W.' 27 0 ISO its fL � � VA► 1- 9 - 4S � ZVI ~ '��' • ed— ' fis +266,7 iA a; l -1 -, f2 Cie t� C Cl:�� .Gtr '^ ► . 1726 734 VAC •t 004a Z t04 4Z (ter •5 a+s� on. .J — tA 3 n.4 - 7S' c 36 l K. •O _ VA G Dec ♦ - Are r ��► ; 4.9 Z ac 4t 41 VAC Jo to k 2 • 2 • .ice fr[+3.vc mow✓ tl � - !o - 1��9 20 .7•• •a " or r PROPERTY LINE /ZONING MAP Q 6 Attachment 2 ' ~ . Al AGENDA ITEM ^� -- =~ ' Action by CounoJ14 . AGENDA REPORT ` �ndors . TO: City . �kana�er ------- - modifi Be� Assistant City Engineer - ~eu -__ SUBJECT: Brooks Avenue Water Main, Hazelwood to Germain ` Project 88-08--Public Hearing DATE a- April 2, 1989 The mailing list for the subject project is hereby transmitted. A resolution to o rd er th e pre pa rati on of plans and sp ecific tio ns is attached. BAI jc Attachment I , RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING �� a\fter due construction notice of public hearing on the ��r�� water main, services, �d appurtenances . ��k Avenue, Hazelwood Street t � �n 1s �� m Street City P Brooks h��erim�� on said ''- - Street ^ ' y roject 88-08 a ��en «*�xs duly held zmpr�»��msnntl in accordance with the notice dul y ' all. persons desiring � "" April 10, 1�~��/ ' and the counci l has heard �o� p=rred he same; to be heard on the matter and has fully s^^~ � mmme ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY [U — IL OF ,D, MINNESOTA, , as follows: - — 1~ That it is.advisablev expedi .t �nd City � Maplewood construct water main, �' n�es�ry that the appurtenances on Brooks Avenue Hazelwood street and Streetn City project 88 08 � « �«m w000 s�r�et to Germain thereof, ~ - , s described in the notice of hearing. ereo and orders the ar ng 2~ The city engineer is designated* engineer for this improvement and i mn�.in� of said Prepare final plans and specifications for the ' " improvement, ' ^ ` /v - AGENDA 8f �� ITEM_-- Action by ~~�°�� : AGENDA REPORT ~ TO: City Manager _-~d��=u~~�~�~~~~� ' FROM:: � ��t Assistant City Engineer eu..~._._ Date.' SUBJECT: Ariel Street, County Road B to Cope Avenue Project 88-11--Assessment Hearing DATE[: April 2.j 1989 The mailing list for the subject assessment hearing is hereby transmitted. A resolution to adopt the assessment roll is attached. BAI jc Attachment RESOLUTION ADOF'TION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper notice duly given is required by law, the city council has met and heard and passed as a1^ objections to the proposed assessment for the construction of �iel Street �� County Road B to 'Cope Avenue � described in the files of the city clerk as Project 88-11, and has such � proposed assessment as it deems just, �~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MApLEWOOD, MINNESOTA: l. Such proposed assessment, as amended, a coy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement int he amount of the assessment levied against it. 20 Such assessment shall be» pa '-'le in equal �annual installments extendiog over a period f20 years, the first of the installments to be payable on or after the first Monday in January 1990, and shall bear interest at the rate of nine (9^ 0) percent per annum from thee date of the adoption of t his assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 1989. To each Subseque'nt installment when due shall be added interest for one year on all unpaid installments. 3" It i.s hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this improvement paid for from mmnicipal funds by levying additional assessmentvs on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement but not herein assessed for the improvement, when changed conditions relating to such properties make such .assessment feasible~ 4. To the extent that this improvement benefits nonabutting properties which may be served by the improvement when one or more later extensions or improvements are made but which are not herein assessed, therefore, it is hereby declared to be the intention of the Council ' ' as authorized by Minnesota Statutes Section 420"051v to reimburse r�e the city by adding any portion of the cot so paid to the assessments levied for any of such later extension or improvements. 5^ The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended don the property tax lists �f the c"^~tyv and such assessments shall be collected and paid over in the same manner as other municipal taxes. Action by Coune,,jIm, Endorsed— MEMORANDUM Modif i ed..,, TO: I Re ected- FROM: City Manager Dat SUBJECT: Director of Commun ity Devel opment LOC . ATION: Critical Area Plan Amendment OWNERS: South of Fish Creek, West of 1-494 Kenneth G. DUCIOS, Villa Schlomkaj Gary Schlomlea, Roy Schlomkaj Everett Houle and LrATE: Larry Anderson, March 30, 1989 INTRODUCTION The developers of the Fish Creek Estates Plat 'need an amendment to the City-'s Critical Area Pla n to devel op I Ots wi ize of 1. th an average s2 acres. The Critical Area Plan establishes a i mum lot area of three acres, min BACKGROUND In 1979, Maplewood was require s d by the State to adopt a pecial development plan for the area South of Carver Avenue and west of 1-494. This area was . designated by the State to be part of the Mississippi River Critical Area. This g e pl , an .w entitled Mapleood's Critical Area P-lan is intendd to prohibit development that would damage the natural beauty of the bluffs along the Mississippi River and Fish Creeka One of the provisions of Maplewood's plan calls for the area south of Fish Creek to the permanently served by on-site sewage disposal systems on lots with at least three acres of area, 2n Section 1166.129 Subdivision 3 of State Statutes states that the City shall permit development only in accordance with the Critical Area Plan. 3N 'State law requires that the state • Environmental Qua lity Board (EQB) approve any amendment to a muni 4 area plan. Icipal critical Staff submitted the developer s request to the EQBw The EQB concluded that the proposed amendment is inconsistent with the executive order designating the critical area. As a result, they returned the application to the City for modification consist the following: an The City must submit an amendment to their comprehensive sewer plan to the Metropolitan Waste Control Commission incorporating management controls for on•site systems consistent with the Metropolitan Wastewater Treatment and Handling Policy • Plan. ba The City must complete a detailed investigation of the soil limitations in the area for on-site systems, the potential impact on ground and surface water and propose mitigating measures tobe incorporated inthe development plans for the area.. c. The City must complete guidelines for the area that establishes standards to limit erosion during and after development for City review and approval. DISCUSSION The City's environmental health official feels that one-acre lots can be developed with on-site septic systems, provided that the area contiguous to the primary and secondary drainfields is we11 drained, the drainfields are located in areas with generally twelve percent or less of grade, and the drainfields are not encroached upon by the structure of a driveway. Last October, the City permitted Lance Bierschenk at 1420 Sterling Street to .create two unsewered lots that average .8 of an acre and which are .both closer to Fish Creek that the applicant's lots would be. According to the Environmental Health Official, the soil conditions are very similar to the applicant's site. The negative side of reducing the minimum lot area to one acre is that more lots could be developed. This is a public safety concern. Based on one-acre minimum lots, approximately 23 lots could be developed on a dead-end street of approximately 1,800 f eet. City Code Iimits a dead-end street to 1,000 feet, unless there is no other alternative. While soil tests may verify that one-acre lots are acceptable from an environmental prospective, the- City may wish to maintain a larger lot size for public safety reasons. When the City decides on a lot size for this area, it should be rezoned accordingly. Public water should be extended to this area if it is permitted to be developed. There is no place to refill a pumper-fire engine in this area. Fish Creek, is not an acceptable source of water. A pumper truck would exhaust its supply of water in less than five minutes. The developer agrees that it is not feasible to pay for the extension of water to this area without reducing the lot area to one acre. It is difficult for staff to advise the Council on whether this agreement is justified without more information. A feasibility study should be done to identify the costs, assessments, and financing alternatives for water to this area. Such a feasibility study should also include an appraiser's opinion of what estate lots in this area could be sold for. Until a case can be made for reducing lot sizes, the City should not make any :changes. If the feasibility study justifies a smaller lot size,, the City can pursue the information needed by � RECOMMENDATION Take no action on the plan amendment until a feasibility study for the extension of water to this area is finished* mb/FishCrPA.mem Attachment: EQB correspondence March 16, 1989 'VI On nA� IA WO 300 Centennial Building • 658, Cedar Street • St. Paul, Minnesota 55155 612 - 296-2603 Y John C, Greavu City of Maplewood 1830 East County Road B Maplewood, Minnesota 55.109 RE: Critical Area Plan Amendment Dear Mr, Greavu: At its March 16, 1989 meeting, the Environmental Quality Board adopted Findings of Fact, Conclusions of Law and order returning the proposed Maplewood Critical Area Plan amendment for modification as del- ineated, The Board's action was taken by a unanimous 7 -0 vote. Copies of the adopted Resolution and Findings of Fact, Conclusions of Law and Order are enclosed. Sincerely, Shirley Dougherty � M. Dou g y Administrator Enc. cc: Carl J. Schenk 4 An Equal Opportunity Employer MARI 2 a" March 9, 1989 300 Centennial Building► • 658 Cedar Street -St. Paul, Minnesota 55155 612-296 -2603 TO: EQB Members FROM: Rand Kluegel. SUBJECT: Amendment to Maplewood Critical Area Plan In accordance with Executive Order No. 130 and 79 -19 designating the Mississippi River Corridor as a state Critical Area, the Metropolitan Council shall review plans, regulations and capital improvement programs and amendments prepared by local units of government, regional and state agencies for consistency with regional objectives and with the Order of Designation. The Council shall submit its written evaluation and recommendations to the Environmental Quality Board. The EQB shall, review all plans and amendment options upon receipt of the comments from the Metropolitan Council and determine whether the plans are consistent with the provisions of the Order of Designation. The EQB will approve the amendment or return it to the City for modification. The EQB reviewed and approved the City of Maplewood!s Critical Area Plan and Regulations on the 18th day of September, 1980. The City of Maplewood has proposed to amend its Critical Area Plan and Regulations. The proposed amendment would redesignate a 48 -acre area located along the top of the river bluffs from the existing 3 -acre minimum lot size to one -acre minimum lots. The area is borded by I -4.94 on the east, the river bluffs to the west and part of the Ramsey County open Space system to the north and south (map 1) . The Open Space area on the north includes the Fish Creek ravine while the southern portion overlooks the I -494 interchange and the City of Newport. The area to the west, which is located in the City of St. Paul, is characterized by high, wooded river bluffs overlooking the valley. The 48 acre area is comprised of steep slopes which drain into Fish Creek, the river valley and the City of Newport to the east. The City's Critical Area plan currently requires 3 -acre Minimum lots for the entire area served by private on -site sewage disposal systems. The plan identifies the soils in the area as suitable for on -site systems but because of the restrictive slope, the plan recommends the area be plotted into 3 -acre lots in order to provide adequate level ground for the soil absorption systems. An EquRl opportunity Employer EQB Members March 9, 1989 Page Two The proposed amendment would reduce the minimum lot size to 1 -acre served by an on -site system. The' 48 acre area is located within the Metropolitan Urban Service Area (MUSA) and the city indicates the cost to extend a trunk sewer to the area would be prohibitive because of the distance (2400 feet ) from Carver Avenue, The city would provide municipal water to the area. Consistency with Critical Area Plan The proposed 1 -acre minimum lot size is consistent with Critical Area planning standards. The area is located in the Urban Diversified District where residential uses are permitted consistent with the protection of the natural environment of the district. There is no minimum lot size or density requirement because the Metropolitan Development and Investment Framework limits density requirements to rural service outside the MUSA. Maplewood is within the MUSA. The Metropolitan Council's Wastewater Treatment and Handling Policy Plan., Part 1, requires local governments to adopt comprehensive management controls for on -site sewage disposal systems and adopt controls for the inspection and maintenance of on -site systems in areas where the allowable density exceeds 4 dwelling units per 40 acres. The proposed amendment would allow development to exceed the 4 dwelling units per 40 acre threshhold. The City's existing regulations require that the installation of on -site systems meet state standards (Minn. Rules pt. 7080), that installers be licensed, and. additional space for a backup drainf ield is required for all new lots. The City's regulations do not provide for the inspection and maintenance of the systems, licensing of haulers and site evaluation, record keeping and other Metropolitan Council requirements. The City's proposed comprehensive sewer plan which is being reviewed by the Metropolitan Waste Control Commission is deficient in these same areas. The soils underlying the 48 -acre area are primarily Mahtomedi loamy sands and some Chete sandy loam on steep slopes. The soils are characterized by moderate to rapid permeability; therefore, a possibility exists . that sewage would not be adequately treated by an on -site system. The effluent may impact the groundwater and nearby lakes and streams. The Ramsey County Soils and Water Conservation District states that "the soils have severe limitations for standard septic tank absorption fields ... due to the poor filtering capabilities of the soils. These have -a rapid permeability rate and low water - holding capacity." The United States Soils Conservation Service recommends the area be thoroughly investigated with soil borings to assess the potential for contamination. The information would include depth to groundwater, groundwater flow and direction and the structure of the subsurface soils. The Ramsey County Soil and Water Conservation district indicated that additional septic system in the area would present a severe threat to Fish Creek and recommends that a detailed soils survey be completed before any septic systems are permitted in the area. 6 EQB Members March 9 1989 Page Three The northern portion of the 48 acre area drains toward Fish Creek which drains into the Mississippi River through St. Paul. The southern portion drains to an unnamed creek into the City of Newport. The western drainage leads through various gullies and into nto St Paul and eventually the river, Therefore, because of the area's location along the .bluff, it is likely . that g roundwater moves westward from the site towards the valley. Approximately a dozen homes are located below the bluffs along TH61 that are not served by municipal water. The wells could be affected by. inadequately treated effluent from on-site systems from the proposed lots within the 48 acres area. Fish Creek and other surface waters on or near the site could be similarly impacted. Finally,.the sandy character of the soils and the extensive slope conditions of the area may cause severe erosion problems if the area is developed. Revegetation may become..difficult once the erosion has begun. The City should incorporate.specific measures in development plans to address erosion control during and after construction in order to minimize the impact of sedimentation on Fish Creek and other surface water. Recommendations .1.- The proposed amendment be returned to the City of Maplewood for modification because the activity is not consistent with the Metropolitan Council's Development Guide Chapter. Prior to resubmitting the proposal, the City should: A. Submit an amendment to their comprehensive sewer plan to the Metropolitan Waste Control Commission incorporating ,management controls for on -site systems consistent with the Metropolitan Wastewater treatment and Handling Policy Plan. Be Complete a detailed investigation of the soil limitations in the area for on -site system, the potential impact on ground and surface water and proposed mitigating measures to be incorporated in the development plans for the area. C. Complete guidelines for the area that establishes standards to limit erosion during and after development for City review and approval. 7 HIGHWOOD NEIGHBORHOOD LAND USE PLAN 19 °27 4 N N t 1' ('•• e+ •! � �. � ' -• �� sees •/ t�.•�� _ .� � 1' .l �,��; ri. •^sees �, • .,..� r Ramse y County open space Protected steep slope (40 -foot setback required) �! .• -�- -- - C R 1� E R - =- ►• .,: •� - ---14 V E. ►r�L:..r r -•M''' . 1 J l" • ••i , • sue. • ,, ., f 1, ,, •. • /' 9 Jose W. 4) k. 11.1 a, '.Al� .. < sees - .i .rA ; toll, o - r ..• .f••/ top 40 , • r �� , • �. so to 4 Pos S 1b 19 future •f / ,�'4, .1 so) ��•' ''`•: �.. .,. let j//y �', �'/ • •;,,1a, . ,. . • QL; • f of 0 440 4 • • ft too Of a. Got • -E • j • 1 . ''�• / '. •seer i . � 111 � fuss .� 1 . � �•o - • . N ;US \� ;�• .` •• : f �' %'� • .; / i l : '`'' • : �' ' � C.J. M , •, '{' � ..• . 46 1 • ` ` / •46 �' ', . / f•, �, • / ,.• - -nom fee 0 lost No t."j rot's Site --� , , •" •• i 7. AREA DEVELOPMENT CONCEPT f '1• t • Gross area: 47.6 . Net area: 45.0 . Average lot area: 2.0 acres Distance to farthest cul -de -sac: 4,100 feet (If Heights Avenue is extended to Henry Lane - -2.750 feet.) g Attachment 2 3ourcet Plennln9 Department t N f� _Z Ram' 0 n r pep k "TO ir�3 � � O Map 2 PROPOSED LAND USE * Proposed 1 -acre o minimum lot area Graphic Source: Maplewood Critical Area Plan 9 4- t r off" j �o; Map 3 SURFACE WATER FEATURES MIA � r 01 "e1 ti J ETON A• O e- ''''�=' 'r'' �' •'� � i loo a • ' i� n f ............ water course or drmnage chamel depressed. tow are wedand area ........ . it- .3 ,C cc 960 960" �c Proposed 1 -acre minimum lot area Graphic Source: Maplewood Critical Area Plan 10 -5- y� -T s an ard] 0. c;v �_ _j 40 04 v ui b iviisilo wpc XL v ` rr I Q 41 ' ` -• y acre minimum lots . ZVI •. ok dp oo V V� Inolth IL 4L %. a. sewer concept ______ Y• Ib • Q city sewer � on -site .��-. OPEN SPACE 4 N ,' 1 1 , ` \ �� • Awls 'W7 ;:; r 1 1 i t ; 11 �, 1 • \ • \ / , ' , 1 1 i , • 1 + J ► t I ► l I ! j t ► •' ; t ► . I 1 / / 1 1 1' 1� t 1 1 � \ �. .' 1 1 � t ►; f �r � l� r J► t ►! �� ► ! ` 1 j / /1 / • - — 1 t 1 11 ' 1 ` 1 ► i , / � � 1 r f t l ! r ' i 1 ' ► ► 1 ► i i 1 ! I / i i ► � j « . — ; � ;: l / � .- \ 1 . t 1 t 1 j 1 1 1 � / \ I ! / � % . j ► 1 ► ► t / �.,, ! f / / / / / ' / ::;:�: �/ I t .t i it ll�l 111 it l � / J I !.,i tl ►'� rt ` i 1 , •r d: �♦ // i /► ` �' i( i t l l( 1 1 1 t p� 1 , � 1 + 1/ t l �•� •� •,;. 1 V. .0 .o Ile i i ++�u►►i. pili i1 1! I; t! 1 l 1 ,/ / /` J r i 1/ (1 , ► + 1 1 i! j / 1 / t ! � :::•. Ile T dl- or 01 ca �` \�� // // I/ j / t 1 1 I 1 1 1 ` \ ,�\ ` � °• ,,' •�'�' - �\\ ``` 1 1 \, t t ! 1 ; � 1` ,', a i/ /� � ''��'� �/ ' j /'/� /_ _/_ '• • Y \ `\ \ \ \ \ \ / \ dow ap oll \ \\ \\ \\t \� \ \t \ \ % LOT 41 , , \ u • 1 , ; \ \ \��\ \,\ , - � 1 \ 01, \ t\ fir► :f; 1 1 �' 1 \ : t 1 \ \ . \� \� r ::: •'•• / /' -_� y..•� li .. ` ,�• .rte/ , ` t 1 `\ ` \ \`,` ``` �. ..� / I ' "co jf r 1 RAMSEY COUNTY OPEN SPACE PRELIMINARY PLAT 4.112 s 4 h and Metropolitan Waste Control Commission Mears Park Centre, 230 East fifth Street, St. Paul, Minnesota SSlOt January 10, 1989 Mr. John Rutford Referral Coordinator Metropolitan Council 230 East Fifth Street St. Paul, MN 58101 RE.* Metropolitan Council Referral File Number 14730-1 Dear Mr. Rutford : The Metropolitan Waste Control Commission has reviewed the Mississippi River Corridor Critical Area Plan Amendment sub - mitted by the City of Maplewood. The amendment proposes to change the minimum residential lot size for the use of on- site sewage disposal systems from three acres to one acre. Our review indicates the plan amendment is not consistent with Policy Number 2 of the water Resources Management, Part 1, water Treatment and Handling Policy Plan adopted by the Metropolitan Council on September 8 1988. The policy plan recommends that local governments develop plans• and ordinan- ces that allow on -site sewage systems only for residential densities with one unit or less per ten acres on a forty acre basis. The City has submitted an on -site system ordinance which includes standards consistent with Minnesota Rules 7080 per - taining to the regulation of on -site disposal systems. However, since residential densities in the proposed deve- lopment are greater than one unit per ten acres the City. should adopt an on -site sewage disposal ordinance which. includes the full range of the management requirements shown in Table 8 On -Site Sewage Disposal Svstem Management Reauirements of the Council's Policy Plan. very truly yours, fr. R. A. odde Municipal Services Manager RAO : EJB : J le w 612 222 -8423 #�--�. United States Soil f Department of Conservation Agriculture Service %.e ✓IE Rosev 1 1 1 e, Minn, 551:3 C).M P,e4*er 4r_ on Rams-ey SWIM `1 Street 015 Rice F� -D 46. Rose vi I I e M ; nn 5 Dear Tom: .F e !:.- , 1: 3 9 4: 9 CO-; OV Thank you for g i v 1 ing me an opportur%# i1w-y to provide some assistance to you on your review of the suitability of ,"-.0-eipt 1 c sysl,:ems for the pre I i m i nary p I at propos-a- 1 for the Property located south of Fist) Creek and west. of 1-4940 Based on 41--he interpretat-ions of 4,-.he r-oils in that zirea the so is I In have severe I i M i tat i ons for st.-andaard Sept "! c I..-_afr&,- 4 ab s o r pt i on f i c I d hc e v or e 1 1 m i t t i of a- 9 c c uc -t h o poor f i I t c r i n g c a p a b i I i t i es of the s o i I s They t i a v c a rap i d %W pc r meab f I i t y rate and low water -holding capacity. 11, ".1 4-he Due to the poor f i "Itering capabl' I ities of the soi I,-- in t area, the potential exists for possible. contamination to surface and subsurface water resources in the area. I would recommend a more detailed investigation of the area with soil borings two more accurate ly assess the potential for coritaminai:10n. Parameters to investigate should include .depth to water table, subsurface soil.s (Including texture and depth) , and groundwater flowr speed and direction. The Minnesota Geologic Survey may be of some assistance with some of this information. Please keep in mind that soil survey information should be used for general planning purposes only,., Soil borings should be a- part of any dcta i I ed i nvest i gat i on . I IF you have any questions regard! ng this: assessment p ease cal I on me,. I am forwarding a soll I survey map sheet and soi I int.erpretat* ion sheets aiong with a copy of this letter to Car I Schenk of Metropa: I i tan Counc `1 1 , Sincerely, Dave L. Copeland SCS Disti -ict,Conservationist.Roceville 146The Soil Conservation Service is an agency of the 12 tj Department of Agriculture RAMSEY SOIL nNO WATER CONSERVATION DISTRICT MINNESOTA SOIL AND WATER CONSERVATION DISTRICT C:ar 1 ..T . Schenk; Metropolitan 'oun c i1 Mea r s Park Cent re 0 East F, i f th Street St. Paul , MN 5 5101 Dear Carl: Dairy Center of Minnesota 2015 Rice Street Roseville, Minnesota 55113 Telephone: (612) 488-1476 Fetjr+.ia: u i �1 , 1 C)� Toot, F. F,et.er� en C.onservat ion Distri `t Nana: er ")015 P i ce street Posevili e, Mtn 551 13 612 - 488 -14 "16 I would suggest that the Metropolitan Council proceed very caul ions i y on the septic system issue in this particular aA ea . As I stated to you during our phone conve r sat ion , I am aware of existing septic of fluent entering Fish Creek and I am convinced that introducing additional septic systems to this geographic area will present a severe threat to the Creek. The soils are Qr:tremely permeable, with intermingled . ayers of silts and clay at levels deeper than the S . C . S . Soil Survey Leaved. To better understand this, I would suggest that you inspect the soils r),,- Gf ile in th +s sensitive area by walkinc_a the Fist) Creek stream bed, now, while it is under construction. I would reiterate what Mr., Copeland has said,, that before any septic systems are permitted in this area, a very detailed :,�.ls survey must be carnpiet ed , with qualified interpretation by a 1.i censed ons i %e sanitary systems engineer. Sincerely yours, Torn P. Petersen Conservation District Manage r 13 AN EOUAL OPPORTUNITY EMPLOYER 300 Centennial Building • 658 Cedar Street, St. Paul, Minnesota 55155 612-296-2603 ' RESOLUTION OF THE MINNESOTA ENVIRONMENTAL.QUALITY BOARD CONCERNING AN AMENDMENT TO THE CITY OF MAPLEWOOD'S CRITICAL AREA PLAN AND REGULATIONS WHEREAS, Minn. State section 116G.10, subd. 3 and Minn. Rules pt. 4410.9500 subp. 3 provide for the approval of amendments to critical area plans and regulations; and WHEREAS, the EQB staff is requesting-EQB approval of an amendment to the City of Maplewood Critical Plan and Regulations; and WHEREAS, Minn. State section 116G.07, subd. 3c and Minn. Rules' pt, 4410.9400 provide for the City of Maplewood to implement P p the amendment to the plans and regulations upon written approval of the EQB; and WHEREAS, the EQB has considered the Proposed Findings of Fact, Conclusions,, and Order in the matter of approvin g Y the City of Maplewood's amendment to its Critical Area Plan and Regulations. NOW THEREFORE BE IT RESOLVED that the EQB approves and adopts the attached Findings of Fact., Conclusions, and Order of Approval. The Chair of the EQB is hereby authorized to execute the attached Findings of Fact, Conclusions, and Order of Approval on behalf of the EQB in the matter of approving the amendment to the City of Maplewood's Critical. Area Plan and Regulations, Adopted: March 16, 1989 14 An Equal Opportunity Employer STATE OF MINNESOTA ENVIRONMENTAL QUALITY BOARD In the Matter of the Review of an Amendment to the Plans and Regulations FINDINGS OF FACT of the City of Maplewood .relating to CONCLUSIONS OF LAW an area within the Mississippi River AND ORDER Corridor Critical Area pursuant to Minnesota Rules pt. 4410.8100 et seq. Procedural His The above- entitled matter was brought before the Minnesota Environmental. Quality Board (hereinafter, the "Board") on March 16 19.8 9 , pursuant to Minn. Stat . sec. 116G . 10 (1988), Minn. Rules pt, 4 410. 9100 and section E.1. of the Standards and Guidelines for Preparing Plans and Regulations for the Mississippi River Corridor Critical Area (hereinafter, "Standards and Guidelines "). Based upon review of the proposed plan and .regulations of the City of Maplewood, comments of the Metropolitan Council staff and interested agencies, and. all other matters of record, the Board makes the following: Findings of Fact 1. Certain areas of the Mississippi River Corridor were designated a critical area under Minn. Stat, ch. 116G pursuant to Executive order No. 130 effective November 23, 1976, and continued pursuant to Executive Order No. 79 -19, effective April 11, 1979. The .Metropolitan Council, on July 12, 1979, approved the designation of the Mississippi River Critical Area for an indefinite period as provided for in Section 116G.06, subd. 2(c). 20 The Board has authority pursuant to Minn. Stat. sec. 116G.10 to review and approve amendments to critical area plans and regulations that a local unit of government finds necessary or desirable.. 3. The: City of Maplewood (the "City ") has planning and regulatory authority over activities within the designated critical area. 4. The City's plans and regulations for the area were approved and adopted by the Board in the 11th day of September, 1980, 5. The proposed amendment to reduce the minimum lot size from 3 acres is consistent with Critical Area Standards and Guidelines. 6, The City's management controls for on -site sewage disposal systems are inadequate and inconsistent with the Metropolitan Wastewater Treatment and Handling Policy Plan and Critical Area Planning Standards, 7. Further investigation of the area is necessary to determine the limitations for the permitting of on -site sewage disposal systems, the potential impact on ground and surface waters and the appropriate measures to ensure proper development of the proposed site. 15 89 The. City may after completing the • p g above instructions resubmit its pending proposed amen Board to its critical area plan regulations to the p and d for approval, 9. Staff of the Board has reviewed the City's s ro y proposed amendment to its critical area plan and regulations and has r p ovlded the Board with rationale for its recommendations to return the proposed amendment to the City with certain instructions. Conclusions A. The , procedures specified by statute, rule and guidelines .review of proposed laps � nes.for the h P p and regulations for the Mississippi River Corridor Critical Area have been complied with. B. The proposed amendment submitted by the city s inconsistent ' the Executive Order designating istent with gnating the critical area. Order Based on the attached Staff Memorandum and c.iie Findings and Conclusions contained herein and g the entire record �n this matter, IT IS HEREBY ORDERED that: 1. Pursuant to Minn . Stat. sec . 116G . 07 , subd . 3(b 19 8 8 ' Rule 441 C � C ) , Minn. 0. 9100 and. Section E .1. of the Standards and Guidelines that the proposed amendment to the critical area lans a o p and regulat ions of the City f Maplewood be returned to the City for modification consistent with the following: A. The City must submit an amendment to their comprehensive sewer plan to the Metropolitan Waste Control Commission incorporating management controls for on -site systems y terns consistent with the Metropolitan Wastewater Treatment and Handling Policy Plan. B. The.City must complete a detailed investigation estlgatlon of the soil limitations in the area for on -site systems, the ' Y potential impact on ground and surface water and propose mitigating measures to be incorporated in the development lans for the e area. c • The C' ty must complete guidelines for the area that establishes standards to limit erosion during nd after development for City g P y review and approval.. Approved and adopted 14 16 of , 1989 . STATE OF MINNESOTA ENVIRONMENTAL QUALITY BOARD John Co Ditmore, Chair TO: FROM SUBJECT: LOCATION: APPLICANT: PROJECT TITLE: DATE: INTRODUCTION MEMORANDUM N —s Action by Council: Endorsed........ Modified....... Rej ected...- City Manager Date Director Of Community Development Pre] ' 0 * ry Platj Three Code Variations.; and Approval I m i na for a "Relaxed Urban Street Design" South of Fish Creek , west of Henry Lane Lawrence Do Anderson Fish Creek Estates Preliminary Plat. March 29, 1989 The applicant is requesting approval of the following: 1• A prel iminary p at f or seven I cats 20 'The use of "relaxed urban" streets (ditches i g nstead of curb and utter) Section 29-52 (a) (4) of the Streets, Sidewalks and PubjriC Grounds code permits Council to authorize a "relaxed urban" street design, (In a separate report staff is proposing that Council amend-this code to define the characteristics of a "rural" street • design,* The applicant's proposal is Consistent with the proposed ordinance.) 3. Approve a variation from the platting code to permit on-site sewage .disposal 7 rather than sanitary sewer, Section 30-12 requires sanitary sewer to be installed in the right-of-ways of newly dedicated and constructed streets, 4. Approve a lot-frontage variation from the platting code and a lot-width variance from the zoning code for Lot Seven, Section r 30-8 (f)(1) of the Platting code requires single dwelling lots to have atleast Sixty feet of frontage on a public street. Proposed Lot Seven would have 31 feet of street frontage and 32 feet width at the setback line. As such, a lot-frontage variation of 29 feet and a lot-width variance of 43 feet are required, DISCUSSION The City cannot approve this plat. Section 116G.12, subdivision 3 of State Statutes states that the City shall permit development only in accordance with the Critical Area Plan. The Critical Are a Plan requires minimum lot sizes of three acres. An amendment to allow one acre lots was not approved by the State Environmental Quality Board (EQB). All amendments to the Critical Area Pl an must be approved by this board before the City can approve a amendment. n 1 State law also requires that a City take action on a prel iminary plat application within 120 days of the application.. unless the applicant approves a time extension. The applicant had approved an extension to allow the EQB to review the Critical Area Plan Amendment. If the app icant does not al I ow the City an add it lional extension, the City must take action on this app] icationG RECOMMENDATION Deny the application for preliminary plat,, Code Variations, Code Variance and "Rel axed Urban" street , unl ess the appi icant al I ows the City an additional time extension. Denial is based on the fact that the proposed lots are not consistent with the City's Critical Area Plan. State I aw* prohibits., approval of developments that are inconsistent with the Critical Area Plan. GOMEMO Attachments: lie Location Map 28 Property Line/Zoning Map 3. Area Development Concept 4. Preliminary Plat 516 Letter: Ramsey County 618 Memo: Soil Conservation 2 LOCATION MAP o'. Applicant' Site Attachment 1 3 N W. !.Aso&. ft Ito RITZ Q... L# 49,75, A so, _A41 fV' / ,r '` F '02? r-- WA7 PROPERTY LINE" / ZONING MAP 4 Attachment 2 17. 1 4 '"`.fir.", z .. T-. _- .— s��xra��c �tj f ��r• t _ _ C R 1� I� V I 111-V its, soft X. 0 • ."' �_ ` '� A)!0 1 � \ 1 � L� /!r• •� .._.il..�• r .• Jl � A � '� 1 1 _� •r Imo. / � �I + . t - Io • C7 i • c PRO eSo list 4 Ito rp ' ) ! GIK r � ' j � �• �• ... l - •t... • ,••�. =- _.,.a44 1 `j i to f t _ Jot �. • •�'- ) _ a Jay' s •fie ,,,, w • L� 2 d MI •. r �,. ,,.u! >fC, , rr a ♦ tij•p " ,• j / tit + •�� t1 . _�� •� �!�/ /.= "'sue``• ,•�+* �/'� � ;� ; � ; .t •;• .r � � C•� r 00 ep Ramsey Count open space ,� {�''` • `,, sfb?e jr% I ilk - \�\ ,•. =-,• i, �.. \. �LA '• `� Tt (s Street �lrry'i • �'r •`� `j r l•r 1 loft IV i /(' /•^` -� -- ice' -`' •` . ' ` \. '•� ' • �• I ` .... / l t 1•• �.� •'•ti ♦,i: �• )_ �, •'j Protected steep slope =: .r� .0 - (40-foot setback required)'- \� g-M tPACi • r, ls� •;`� • . - Iks If 01 0.1 4 jet tt ,� V r - .. ) • b jjj % 13 — `�, r .r '1 (• 1 si. •a \=,fir , r ; ' + ccC� . ♦O•r .f r \.• �1 ` - � /75, // '- \ �/ � ' J •. 1 � 1 - 1 � �� , Applicants Site .. ' r � 1 1. • r f 1 ��• • ' _ IMP /1 .� - ''1�ti ?J.�. /1 l ) t ,. "\..tom -� r• • ' . m n n space ,~ � � _ _;t.� •r .. �;, R , a sey County ope p •• a �� eat- 0/1Notes: ' ``" : .• "IN_ Source: Plhnning Department tllo -- • Gross area: 47.6 �, X + • a. Net area: 45.0 �- �`\__� "eo• °� ' i / r� �.' "1 _ . Average lot area: 2.0 acres %':e�° % ,�' .'b:`� ; : �; •• Distance to farthest cul -de -sac: 4,100 feet (I f Heights Avenue is Nei 4 •,� " extended to Henry lane - -2.750 feet.) AREA DEVELOPMENT CONCEPT 5 Attachment • 3 • SNAP 1��t1 +11 + +�t�,��♦ �� 1 1 f II,1rJrrtt►ttlr, r 1 t f `11 1 +, 1'ttlt. �` \. /' t , i ►!; 1 •1 ►1 /� ►rtl,r r t � ` � � � /��---- �1t�111i 11�� ♦ `�� i i •�I+iJ1l; �,I,j�tlj� � f r , ( i / l / 1+ i 1i'1 1 +r � `'" t rf ►1 +;�i!'ii! ,1 t t 1 ! ; , / � �,_ � i �,i t 1 i t i+ i1;1 ii � ii � ,,_, '� / r i ��:t „� !I 1 t ; '; � I I � 1 / � 1 �" • Cl s. �' ►11111 + ► r 1 t 1+ t �� Iw„rc vt►o of i 1 ► l� I��r r 1 }i 1 1 � i �// `i 1i ►,111 (t � r � ! 1 1 J �� 1 1 1 ` L.07 l/ I ► t , /OR / � / / / \\ `\ �/ ! ,! J I ► t 1 I t I 1 t\ \\ \ \ 1 t t '• 1 f t t �� / /� '// �� // `"f -.. lot 14 #f AW fit I � / ♦ / /' / / ' `\ �/ / //r //l t7J / t i `' `.` `'•�_ \� •� \ �, �..,�. —err ..�° dF ow wo 41 Af ow Cw doo or jF .::fir / 1 4`: • / 1 1 i , i 1 , `\ \ \ \ \\ `\ \ ♦ \ t \ \ 1 1 . t t t \ `\ \ `� p / \ \ LOT 41 as \ \ \\ to W PAW 1 OA no w It t - ' RAMSEY COUNTY OPEN SPACE PRELIMINARY PLAT _ Off Site Easements That Must be Acquired Attachment 4 6 Q n .�b �,lg• w�nnsEV couHry RAMSEY COUNTY PARKS& RECREATION DEPARTMENT 2015 N. Van Dyke Street Telephone- (612) 777-1707 Maplewood, Minnesota 55109 -3796 Gregory A. Mack, Director Apri 1 11, 1988 Mr, Randall Johnson AICP - Associate Planner City of Ma- p l ewood 1830 East County Road B Maplewood, Minnesota 55109 Re: Anderson Development Proposal Dear Mr. Johnson: Thank you for your letter regarding the proposed development south of ,Fish Creek. In general, we would certainly support the city's effort to purchase the property for open space. As we have indicated in earlier conversations regarding this matter, the remaining county open space funds are committed to acquire remaining parcels in our approved sites. If the development were to proceed, we would have the following concerns regarding the specific variances that have.een proposed 1) on site sewage disposal system - One acre lots seem rather small for on -site systems. Therefore, we woul d request the city to look very carefully at-this to insure that there is no impact on the adjacent open space property. 2) Streets without curb and gutter - Due to the sheep topography on the open space site surrounding the site, it would be desirable to direct as much of the run -off toward the storm - water ponding area east of the site adjacent to the freeway. It would seem difficult to accomplish this without street curb and gutter and storm sewer system. If the storm -water is not contained we would have very strong concerns about erosion on adjacent open space steep slopes, 7 Attachment _5 Mr. Randall Johnson April 11, 1988 Page 2 3) long cul -de -sac - The length of the cul -de -sac does not directly affect the open space. However, if the develop- ment were constructed as proposed, we would request- the city to provide a public right -of -way along the east side of development to access the open space south of the development site. This portion of the open space has some recreational potential, and should be accessible -to residents of the area. Concerning the other question in your letter, we have no concerns regarding the east- west street between Henry Place and Dorland Road. Thank you for the opportunity to comment. Please keep me informed regarding this development. Sincprely, Gregory A. ;oak Director 0 STATE OF MINN OTA RAMSEY SOIL AND WATER CONSERVATION DISTRICT DATE May 26, 1988 TO: Randall Johnson, Maplewood Associate Planner FROMs Tom Petersen, Conservation District Manager SUBJECT: Soil Assessment for Anderson Development Proposal I Introduction The. following report is a brief summary of inherent soils suitability for on site septic systems at the proposed Anderson site. The interpretations are based on data contained in the Ramsey County Soil Survey. When selecting a specific location for an on site septic system, it is recommended that a qualified Soils and Septic System Specialist be consulted to insure adequate design. II. Soils The following soils mapping units may be found on site, 155B (Chetek Sandy Loam 0 TO 6% slope) and 454 B, C, D, F (Mahatomedi Loamy Sand 0 TO 40% Slopes). All 5 soil mapping units have limitations for on site septic systems. Limitations range from moderate to severe depending upon elope. All of the soils units have underlying material that is a mixture of sand and gravel. Sand and gravel will have rapid permeability and thus present an extreme potential for the contamina -- tion'of ground water and /or adjacent surface water resources. III. Recommendations Due to the potential limitations as cited by the Soil Survey and the proximity of Fish Creek, I recommend that the City require a detailed environmental assessment before allowing systems to be established. Please note that there is existing evidence of septic system seepage into Fish Creek. (This problem was most likely caused by two dwellings that have been removed from the Ebertz property.) AN EQUAL OPPORTUNITY EMPLOYER 4 04 •- � Attachment ,6. l / MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Associate Planner SUBJECT: Conditional Use Permit Termination LOCATION: 1997- White Bear Avenue North OWNER: Wal ter E. Knights PROJECT: The Nove7 &Exchange (Home Occupation) DATE: March 21, 1989 SUMMARY INTRODUCTION Aotion by Council., Endorsod.~-_~~~_~~�~ M#dif i --~ '__--_~�~� Date- Therevsa Barnhill , the previous user of this home occupation permit, has moved. This conditional use permit (CUP) should, therefore, be terminated. The current owner has no need for this permit. BACKGROUND ON April 7, 1980, Council granted a CUP for this home occupation. The permit was renewed on April 16, 1981, for three years and again on March 12, 1984, for five years. ORDIN.ANCEREQUIREMENTS Section 36-442 (f) The Council may, upon review, termin I ate the permit if the approved conditions have been violated or the use is no longer in effect. Section 36-442 (g) In the event the Council in its review proc'ess decides to consider imposing additional conditions or termination of a conditional use permit, the City Council shall hold at least one public hearing on that permit after a notice of the hearing has been pUblished in the official newspaper at least ten days before said hearing. RECOMMENDATION Approve the resolution on page 4 terminating the conditional use permit for the book exchange home occupation at 1997 White Bear Avenue North. kd/knights.mem 1. Loc tr on Map 2. Property Line/Zoning Map 3. Resolution E= IMAWLE)tIEW PIE N RAD A? :. -.• •- - C& o...... o O ' .7 NORTH 2 W lot ►_ /U O 1- > W � J OHIMAN AVE. W KOHLMAM AYE_ ROAD C- Y 23 2 J N! W . t7 z Z E DGEHILL Rd. W Cr z Cr = 65 V — DEMONT AVE. W a c ROOK AV o E• � � — 3 W ' AV � it th AVE. CD SEXIA-INT AV AVE. GERVAIS ♦' ► _ AY G 6NDYI.EW FAVE. �C t�..i� r .rs 7� '• J6 p VIKI DR. CASTLE Av `r � SHERREN AVE • � Ea EH AYE.' 1 COPE AVE. S =i. COPE AVE. LARK AVE. �.: LARK AVE. t•! Z A LAURIE R0. ¢ R IE R O ILAU � •••. 25 = i = LAV -- ----� W _.. _1 65 L N •� 8 •• W Q D >) U RKE tr AVE.; 8U KE A �• ►-' ELDRIDG AVE 8 �� - J = � '�• MAq,.EwdoD R' '' I1} U J � PUBLIC WORKS R . W B E L M p N T oc AVE. W 64 > BLDG. r < 6 • :: KILL 1dA M m AV = u E. HA Pt 13 r -j AVE SU a -' W 4 f- W ar 'p • p I Wakefield W c Lok e 1 Z < 130P J%E �' W Q O Z 2 PRI Fl nn n� o LOCATION MAP 2,640 N. 2400 N. 2160 N. �8 I Z aC itt PLEY h [KINQSTQ" AVE. J [PRICE z AVE °C eer k _< F- f-- 1r1E1 F :1c 2 - Attachment One Q N i ti 1. 1 • G 2ec.�.. ao 1 ♦. .4K. jV/ toy t G' g• an MR --.._. -14r Avowal 0OC30 a R --r 14 41 31 3 IN rV 3 4 Co T f yMZ. - r. •+ t. e -•.. 4 `�,,� r0.0 100 E' �c� 'e V�J --- --- � 10 , ' Af do or 1 2r IOC .. r n�+ p`3. Z°� ''` C1 , .e� n : ::; . .ti• .�,..,�; c Co r N1 •„ t ` 1007 t �r 23 2z, Z� Zl: tJ �e +� �� _ _., _ \195 19E 9 is �+i :.. 955 Al ` 1• ^ t•� �C • �� , } ' r Z. Ike 97 IN zp +1 . � 51 � i � . K r ► i � S � --- 9 � � n • � -S8) III to �- � � � r l Q 1 <, 4 7 Z if I> 1 LC J R.i:SER "EO �� ,.�Z )� �• FOR � 10 1 1 UW N%NAtaF_ O t 1 ) O "Is 3 '� fn «• • .� C, r • � rf1 tin V d% 33 '� t4Si.c• •,�, .ic• yr 141A t-,'.•. L� r ; t1 < <.. , 7 ta•.. R i • r • PROPERTY LINE / ZONING MAP 3- Attachment Two 4 N Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said City on the day of 198 at 7 p.m. The following members were present,: The following members were absent: WHEREAS, Mrs. Theresa Barnhill initiated a conditional use permit to operate a book exchange. home occupation at the following-described property: Lot 1, Block 1, Edgeview This property is also known as 1997 White Bear Avenue North, WHEREAS, the procedural history of this conditional use permit is as follows: ' 1. This conditional use permit was granted by the Maplewood City Council on April 7, 1980. 2. The Maplewood City Council renewed this permit on April 16, 1981, and on March 12, 1984. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY' COUNCIL THAT the above-described conditional use permit be terminated on the basis that Mrs. Barnhill has sold her home at 1997 White Bear Avenue North and the current owner has no wish to continue this home occupation. Adopted this day of It 19890 Seconded by Ayes-- STATE OF MINNESOTA ) ) COUNTY OF RAMSEY ) GS. ' CITY OF MAPLEWOOD � I, the undersigned,, being the duly qualified and appointed Clerk of the City of Maplewood, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day of , 198 , with the original on file in my office, and the same is a full, true and complete transcript insofar as the same relates to a conditional use permit. 4 Attachment 3 Witness my hand as Stich Clerk k and 1.1 is day of the cor~por~te seal of the City City C. l e r k City of Maplewood 5 MEMORANDUM TO City Manager FROM: Robert Generous, Planning Intern SUBJECT: ~ Conditional Use Permit--Mining �� LOCATION: 'Kingston and Payne Avenues Operation APPLICANT: Shafer Contracting Company OWNER: Mount Zion Temple Cemetery DATE: March 15, 1989 SUMMARY INTRODUCTION �/ ~7 Action by Councilv Mod if1md�~~_~_~�. Rejected._�~~_�~ ^ The applicant is requesting a conditional use permit for the . extraction of approximately 1501000 Cubic yards of sand from"= " ^ the h map on e site° The mining operation will proceed in fou r phases" (See page 8^) Access is proposed over the sta te trail and P °/ Avenue. Once th e sand is removed, the site would be i |ll d with broken concrete mixed with earth and a ten-foot cover filled cl�y t/� level the site for cemetery use. ur CRITERIA FOR APPROVAL 'The City must base approval on the ten findings in the resolution DISCUSSION 'Staff feels that this excavation request would meet the findings .+or a conditional use permit if several require(---I conditions were in the permit. (See the recommendation") The two main u1red .restrictions would be to limit the access road to the R trai� rather than including Payne Avenue, and reducing the m | « from five years to one year" A renewal could be c e considered permit theDNR allc�*vs an extension of its permit to use its if RECOMMENDATION Adoption of the resolution on page 15 approving a conditional use permit for the proposed mining operation" Approval is based the findings require d by code and subject to the following on conditions: �~ Adherence to the 7-27-88 grading plan, Unless a change is 2. This permit is good for one year. It may be renewed by the City Council, 3^ Truck traffic shall be restricted to the DNR trail Truck speeds shall be limited to 15 miles per hour or l ^ less on the access road. ' -- — ` 40 A structure or method of operation shall be employed to remove excess dirt from truck bodies and tires prior to exiting onto a public street. 59 The applicant is responsible for any permits from other ..agencies. 6V A $10#000 irrevocable letter of credit to insure compliance with the permit conditions shall be submitted to the City .prior to issuance of the permit. This letter of credit ,shall remain in effect for the duration of the permit, 70 The developer shall furnish the City with a hold-harmless subject to the approval of the City Attorney. A certificate of insurance shall also be provided for the duration of operations., of comprehensive general liability and automobile liability insurance, with the limits at least $250,000/$500,000 bodily injury and $100,000 property damage liability, with the City shown as an additional insured, 810 The developer shall employ proper precautions to prevent adverse environmental impacts from dust, dirt or water, Eros ion, dust, dirt and sedimentation-control plans shall be approved by the City prior to excavation operations, Silt fences shall be reinforced with hay bales and maintained. 9. No noise from equipment is permitted before 7 a. m. or after 5 pe M* No activity is permitted on Saturdays, Sundays or holidays, except during emergency conditions and provided that the City is given prior notice and gives its approval, 10, The mining operations shall be substantially screened from the townhouses to the southeast and the single-family homes to the westt lie All graded areas will be planted with ground cover sufficient to hold the soil, 120 Ten trees per acre will be planted as part of the rehabilitation plan. Credit shall be given for tree preservation within the site, 13 Final grading plans shall be approved by the City. 144 The developer shall notify the City of the start of operations and upon completion, 2 CITIZEN COMMENTS Staff sent surveys to 40 property owners within 350 feet of the site., Of the 26 responses, four were in favor, two had no comment, and 20 were opposed, In Favor if the project does not lower property values and if the time frame is reduced, then do it and get it done with. Opposed 18 "There is a possibility for broken gas lines., due to heavy truck traf f ic. 11 "Payne Avenue will be wrecked." 28 "The operation will be dirty and dusty," Reply: The City will require that methods be employed to reduce the dirt being tracked in the neighborhood and to limit the dust, 36 "The operation will create excess noise." Reply: The. City will limit hours of operation. Screening can limit noise, 49 "The development threatens neighborhood quality of life and property values." Reply: The City will attach conditions to the permit to mitigate any adverse effect on the neighbors. 56 "Five years is too long for this project to continue," Reply: The permit is limited to two years, .611 "Question whether the developer needs to excavate up to 30 feet of property lines." 70 "The tranquility of the neighborhood and the wildlife along the state trail should have priority over the proposed construction schedule, 80 "Limit operations to 8 a.m. to 5 p.m., Monday through Friday, "' 9* "Requests removal of the trailer on site." 3 10 ~ `Truck traffic will 'create safety problems for children." . "Truck traffic will start to crack building foundations." Reply: 'Truckswill be limited to 15 miles per hour, 4 REFERENCE Site Description Size: 6,83 acres Use: undeveloped property ^ Surround i.n-2.- -Land Uses North: state trail and cemetery East: golf course South'east: to*nhouses South: cemetery West: single-family homes P1 ann i n.9 Land use. designation: OS, open space 2. Section 36-442 (b) of City Code st«xtes that approval of conditional use permits shall be based on the ten findings listed in th�� resolution on page 15, . jl ZIONCUP~mem Attachments 1. �Lzxcaticn Map 281 Property Line/Zoning Mao u~ Proposed grading and phasing plan 4. Letter from Shafer Contracting Co., Inc. 5. Letter from Shafer Contracting Co., Inc. 6. DNR! permit 7^ Resolution ` 5 , MI � R Ml Ml F' i TRUNK ARx Ml • F L i�%[ au Ro a R R v COUNTY U E CANADA R R � ��' F� N • (� � DEL e NO a (R2} • •� ..e.. It vF ° WE %_4 NE . NC � R \ F R R � , N z NC 11111111111111"N �4 I WA#4 R F W g +� F `n P( • i vE "%VS AVE • 1� . BC' f R i RYAN R 0 W �- f R R AVE IF R - •-'r AV - •--- -- AVE ... Z ' FE ti to (s• • a C _4Q R3o '2 0 F tRISSIE!t2 A H • IN i NE RJPL.EY L i FILE% E: El 4VF F N - + ' .1 so? 4A Avg �. R . C F - '..."'■'1 F E; , HQLEN �. Q 8C* AVE A3 R Ll #/R F B LAKE F �. F R— 2 _ F C/ iY OF ST PAUL LOCATION MAP 6 Attachment 1 4 N 6 „ a..ea - 15c 19 (�,t° so 4x.44 - r °bo - " ST. PAUL C s.00 �. I PLAT A � PLAT d 4� 1� �(s3) 35� s tZ � � •� j C� Zoo. � - G - - � 4.3 Lam') � ��. d ��•c to �. i8 ac 1 f t r vac. a• 04 t1<'Ca • da 37• i -- T""j� _ �+ 266.4A - -- ._ .w ., ;t 9 tiws NE 4 of 4 — - T - �• ttiJ. ra . � �/ �' 1 VptATlO •� 1ASO � M••.t O.4 Lot A - � � Q` ,fir — -- y �• '' ''' • • V (4-) oF (2) ' - R3lIa is 27 E� - R � t -- _— �� •gab - r i QUO .� ` .. ♦ � -. O "{ "R Ell 11i .� a .�° 1 " = .- -� =.. • 1 - , . FIB 3A _ ZS _ ': I too =Fl7q FrA �w or-am "M 4 1 1 t tl Y,.' 23.1}. 1 2 t9 3c1',•� Y+ � : •.Is j_ a ! 24 10000 > S _20 �30 �r 3 L•.� tl • ( /(, !9 �o W 9 ''i;, e^ T_ _a;. i�siies • -- Vie-. ��, f. "y. _ ,► I G2 I i I \ (,) Oil P.. 1 1 ,'� .r tS 14 1 �Z 1 �� ' 9' rh' -'�.� -� l �f9 1 �8 I t7 I� ' w •• '' Q. �� , '. — f ) t3 t 1 It to 9 , 8 6 t7 J� ( w G_ _ 5 M (16., ac. or Tj0,400 ) , 1 1 0 — -� , Q1 I i 1 '�- — r, r Its' to 14 ��• se �o° 40 40 t 40 tk " 49.t i� �l f . P °_�_ L _'_ 4 ��6e,• 33 K it , �p I 2 24 t KINGSTON ,:.. -. 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'> PLAT A off° �''0 '� tii • •� ' 5 t5Z)1(4t.) ; .1 O)I (it, P,�S Li BLOCKS 1 THRU S, 0 THRU It A THRU E � �� 1�+o��t,t too z fa 31 61) i •_„ �) - . a 2l�t. iS 410 S' of �) (Ze) o:v •L « r mww I , I w i - TaTtgi'�.'4' T 1 s ��►�'.��'.. a 403 7 mot! 3a4 b0r-� t7e; _ t'^ _ ' - ITEU �� Ce.,d•...Qi.«, _, �. � :e� • ,� 2;'Z6430oR ,_.,..��2.z_jb `130 4.5 PROPERTY LINE /ZONING MAP Q � Attachment 2 11 MOO... fit rN t - tryosriw • • e &Jir% SAAS 98 wi00 fCAr. 1 I11 /I'Mtltt - •.•: -•tt,,. �.—r / t�e�� 0M41 /AAJF r ow" NEVIS#& tom' , •• ��+� •� '•'�r..� =.f l.I•� f�, N�r••..� �• y ''' r • ••• • •• , SMA FEIN CWTUCTIM4 iN C. 2 -Z �tC> �ti •- • ' • • { - • a l ,/� �- - ' 7�i /�i• • � �' . ,.• . • iY� • 4• � . • ,, �•� • _ I . .. •�' ' G � • � j!I- t �� f i a •' •; . • ••..- • ' Ste• f �. /��••,:�'wV � • r`, •.•" _��. �+ �••�r { . ✓/y _ I• •� •, • .. r • i, ( /�' . • _ � •� a Y , - � ` �'i 3i •+yam w �� '' ji►I ii , •.l /►•`�� •` `: � •• �'• ' • • � • .,•• • � /. �- •► . i tiIiia- �' �• i •. �_. � . q�'' 0174 .• � .. • � :; Ae IrAL AA � •� • •. i •�'. r •/ter". •• ' •� � riq•Y•Y. . sKT Q L� •rte � •1 ': � �I!��•� • • • �•. • •ti ♦• . • : if ' • .�. ,.r•- '' ��, • . 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Y,•� -. •y.`-•`� ii�'('�'.. f�ri. .1il►�� • ••� saqw.� �� '(~ •• ,•• 1 f•�'I! '�fi�. ,�••� • {•�.ti'tM ��irt • ; t a $ .r _� �! � � � °i i • • .. �"�.•i� J t ' • ♦ ^� ' � i�.:C rr /I t • r �T� ` •�,� •� r .:..ti •.. .► . '�1.. Jr� �� • Proposed Grading and Phasing Plan 8 Attachment 3 cvw" "rW4"9� eaof. #79ce SHAFER, MINNESOTA 55074 July 19, 1988 Mr. Ken Haider Director of Public Works & City Engineer City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 Dear Ken: This is a request for permission to remove sand and regrade. an - area in the Mount Zion Hebrew Cemetery. The area we propose to rade is in the e northeast corner of Payne Avenue and Kingston Avenue in the City of Maplewood. (Parcels Nos. 030 -04 020 -04 and 300 -01 , approximately six acres) Part of SE4, Sec. 17, T 29N R 22W. } The reason for requesting a'permit for this area is the granular material on the site, as well as the need to develop the site for future burials. Three borings were taken to a depth of 30 feet below the existing grade at g g g the locations shown on the plan. Twin City Testing reports show 4.9% passing the 200 sieve. The borings show one to two feet of topsoil covering the granular. None of the borings showed water. The trees on the site are mostly small, second growth. They will be removed in the process of grading the site. New trees and shrubs at locations better suited for the future development of the cemetery will be lanted b the P y owner, Our work will be conducted in four phases as shown on Sheet 2 of the p lans. Each phase includes the removal of sand and the placing of a core fill. When the core fill is completed, that phase area will be filled to rade as shown g on the plan. A silt fence will be installed along the east . and north side of the . ra ert P p y .No removal or filling will take place within 30 feet of the abuttin g properties. The property lines of the project will be verified prior to start of work. The core fill will be broken concrete mixed with earth and placed in a controlled manner to assure compaction and uniformity. No asphalt, wood or any other building demolition debris will be allowed in the fill. The 10 foot of cover, above the core fill will be clay binder soil better suited for or burial excavation than the existing fine sand. The depth of the excavation, as well as the existing trees, will act as a buffer to keep noise during the development to a minimum. The topsoil will be stripped and stockpiled to be placed at a later date on the new grade . It is estimated that the removal of the 150,000± cubic yards of sand and the rehabilitation of the site will be completed in f i ve years or less. 9 Attachment 4 SHAPER, MINNESOTA 55074 Mr. Ken Haider Page 2 July 1 9 , 1988 During the day -to -day operation of the development, access would be Payne Avenue from Larpenteur to Kingston, then at a point 30± feet north of Kingston, the haul route enters the cemetery property. The trees along the west and south. sides of the property will remain undisturbed until they are removed in Phase 4. There is a 6 foot chainlink fence along the east side of the site between the golf course and the cemetery ending on the north end of the State trail right of way. The orrnamental iron fence along the west side starting at Kingston runs northerly 290± feet. The balance of the site, which is approximately 800 lineal feet, will be fenced with temporary chainlink fencing. There will be a chainlink gate in- stalled on the access road 30± feet north of Kingston. The gate will be locked when work is not in progress. The property will be limited to use by Shafer Contracting Co., Inc. and will not be open to the general public. We plan to have a rubber tired loader and a dozer on the property when work is being done. No trucks or other equipment will be parked on public streets. The streets will be maintained for dust control and any other concerns related to our activity. We will respond to any complaints concerning our activities as soon as possible. We will have communication between our office and the project by two -way radio. All of,our equipment will meet the Minnesota Pollution Control Agency and the Federal Environmental Protection Agency requirements. There are no public utilities within the limits of the development. No processing such as washing of granular will be done on the site. We would like to have working hours of 7:00 a.m. to 6:00 p.m. A set of plans and a copy of this request has been submitted to the Ramsey County Public Health Department for their review. Also included is an abstract as required for a public hearing. If you have any questions concerning this request, please call me at 462 -7462. Yours very truly, SHAFER CONTRACTING CO., INC. ,i • B y. � r • • RJR:so Robert J. udy 10 January 6, 1989 Mr. Robert Generous Community Development City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 Re: Mount Zion Cemetery Dear Mr. Generous: SHAPER, MINNESOTA 55074 This letter concerns our meeting in your office on the 4th of January, 1989. One of the concerns you expressed was the need to protect the people living near the site from as much inconvenience as possible. This is also of great concern to Shafer Contracting.. As stated in my letter to Mr. Ken Haider, the trees on the site would be left in place as long as possible to provide a natural buffer from the activities on the site. It may also be possible to build an earthen berm along the west and southeast property lines with topsoil stripped from the site. These berms would be removed as the need for the topsoil arises in the restoration of the site. The restoration of the site would be accomplished by placing on -site topsoil on the new grades. Then Department of Transportation mixture #500 seed would be applied and maintained until growth is evident. You asked if the silt fence could be backed up with hay bales. I see no problem with that. Also discussed were the working hours. I believe we agreed on 7 a.m, to 5 p.m. Monday thru Friday, no holiday or weekend activities with the exception of emergencies that may arise. Shafer would contact the City of Maplewood for approval to be active on the site under that condition. Dust caused by hauling or windy conditions on the site would be watered down by water trucks that are available when needed. The availability of the use of the Department of Natural Resources trail on the north side of the site as a haul route will relieve the activity on Payne Avenue. We would ask that Payne Avenue to Larpenteur also be included as a haul route. We will impose a 15 mile per hour speed limit on our trucks using the haul routes. A copy of the Department of Natural Resources letter is part of this letter. 11 Attachment 5 Poo *7"o SHAPER, MINNESOTA 55074 Mr. Robert Generous Page 2 January 6, 1989 Every attempt will be made to prevent dirt from being carried onto public streets. Sweepers and water trucks will be available to service the haul route. If you need any additional information, please call. RJR: so Encl. 12 Yours very truly, SHAFER CONTRACTING CO., INC. sy .Robert J. Rudy PHONE NO. STATE OF H H M 0 DEPARTMENT TRAILS & WATERWAYS, 296 -3572 October 10, 1986 OF NATURAL RESOURCES �� R ROAD, S ' . PAUL , :.'_`J 5 510 6 1200 WAR FILE NO. Mr. Bob Rudy S:JAF�R CONTRACTING CO . , 1NC . Shafer, III' 55074 Dear Mr. Rudy: Per::ssion is given by this letter of agreement and your .signature to use the Soo Line Trail right of way. T is agreement will give you the, right to drive on the trail. The driving shah6 be str i ct' y for the purpose of hauling gravel and trail .maintenance. The area to be used shall be from the access point at Edgerton Avenue east to the access to the cemetery property (approximately 1/2 mile), as shown on the attached map A. This permit alrows you to use mot .. ized equips ent on the trail, which under normal conditions is not allowed. 7.his activity will be perm'tted provided the following conditions and terms are met: 1. All use will be restricted to between the hours of 7 a.m. and 4 p.m., Monday through Friday. No work is allowed on holidays or weekends. 2. The permittee shall take all reasonable precautions to protect state property, to clean up any refuse and protect any of the public using the trail. 3. Caution signs shall be posted at the Edgerton trail access and at the north end of the access to the excavation site. It is the permittees responsibil- ity to maintain these signs at all times. 4 . The trail right of way s::al l be kept ;n a reasonable condition during the week, with holes filled and woter used to keep the dust down. Fermittee agrees t�ons upon the wrlttei or to correct any unsafe condy verbal order from the Area Trails and Waterways Manager. 50 The trail shall be graded or backbladed every Fr :day before quitting for the weekend. 6. The rermi ttee steal.: provide and install the necessary fill material (class 5 or comparable), as shown on the attached map_ B, to fill washouts a".: zhe Edger ton crossyr_gs a::d the bridge east of the excavation site. 13 Attachment 6 AN EQUAL OPPORTUNITY EMPLOYER mq& Bob Rudy Page rllr-jo October 10, .1988 7. The per miLttee shall add f.;.. I -I " ,a terial (class 5 or comparable) and blade to specif icat - ions provided by .-".,Dlet ion o -%e project, the Minnesota nNR at the co,,- th 8.1 The permittee shall b.1ade 4%-.he en-'Z.-ire length of the trail, pulling the gravel back Jn and crowning the t Ar a i 9. The permittee shall keep the State informed of the status of the project* (Di-weel-'..1y verbal contact.) and shall take all re + asonable steps to reduce negative impacts to the trail. Permittee agrees to take no actson that interferes with the lawful public use of the trail. 10. No equipment shall be stored along the trail right of way or on St-ate property . -ermina-te qI. The use of this trail r4g't of way shall I. IA. L A. . A. at the completion of the project or DeceAmiber 1st, .whichever comes first. 112. -Permittee waives and releases all claims aga.;.,.nst the St-ate of Minnesota its of.-Ifflcers or e"...ployees for any damage to persons or T)roz)e.r'%.y arising from the exercise of the privileges granted by this r)errnit and agrees to hold harmless said State and its employees from such cla-4,.Am. The permittee by signing both copies of this permit and returning one copy to the above address agrees to all provisions set forth above P. E RMTTI'Er - .<< January 6. 1989 - Da t- e Since.rely, r ..awrence M. Killien Area Trails and Waterways Manage" cc: Kathleen Wallace Delos Barber Greg IYA u -1- ra y Gary Thell Torn, Danger 6 6 / dv 14 4 1.1 Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Maplewood., Minnesota was duly called and held in the council chambers in said City on the day of , 198 at 7 pum. The following members were present: The +ol I owing members were absent WHEREAS, Shafer Contracting Co,, Inc. initiated a conditional use permit to extract sand at the following-described property: Part of Lot 4 bet WL of Lot 27 and CL of Lot 30 blk 1 U+ ton Grove Second Plat extended N to M St P and S ste M Ry RW across SD Lot 4 Moore's Garden Lots Part S of M St P and S Ste M Ry R/W and W of extended E L of Lot 26 BI k- 1 Ufton Grove Second Plat and E of extended CL of Payne Ave of Lot 4 Moores Garden Lots Effingham & Kingston Aves accruing to blk 1 as vacated in Doc No. 1793795 and no part of vac Greenbrier Ave. adj SD Blk 1 & all aalleys as vac in Doc No. 1793795 & 1677960 & all of Blk. 1 Ufton Grove, Second PI at.. This property is also known as Mount Zion Cemetery, Maplewood; WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission on , 1989. The | . |Planning Commission recommended to the City Council that said permit be 2. The Maplewood City Counci1 held a public hearing on , 1989. Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above-described conditional use permit be approved on the basis of the following findings-of -fact: 15 Attachment 7 0 I. The use, is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter., �2. The establishment or maintenance of the use would not be detri-mental to the public health, safety or eneral welfare. . 30 The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. 40 The use Would not depreciate property values. 5. The use would not be hazardous, detrimental or disturbing to p-resent and potential surrounding land uses, due to the noises, glare, smoke, dust, odor, fumes, water pollution, water run-off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion, unsafe access or parking needs that will cause undue burden to the area properties. ' 7. The use would be serviced by essential public services, such as streets., police, fire protection, utilities, schools and parks. 81 The use would not create excessive additional requirements at public cost for public facilities and services; and would not be detrimental to the welfare of the City. 91 The use would preserve and incorporate the site's natural and scenic features into the development design. 10. The use woul.d cause minimal adverse environmental e++ects. Approval is subject to the following conditions: 11 Adherence to 7-27-88 grading plan, unless a change is approved by the City Engineer. 2. This permit is good for one year. It may be renewed by the City Council. 3. Truck traffic shall be restricted to the DNR trail . Truck speeds shall be limited to 15 miles per hour or less on the access 4. A structure or method of operation shall be employed to remove excess dirt from truck bodies and tires prior to exiting onto a public street. 5. The applicant is responsible for any permits from other 16 6. A $10,000 irrevocable letter of credit to insure compliance with the permit conditions shall be submitted to the City prior to issuance of the permit. This letter of credit shall remain in effect for -the duration of the permit. . 7" The developer shall furnish the City with a hold-harmless agreement, subject to the approval of the City Attorney, A certificate of insurance shall also be provided +or the duration of operations, of comprehensive general liabilitv and automobileliability insurance, with the limits at least $250,000/$5001000 bodily injury and $100,000 property damage liability, with the City shown as an additional -insured. ' The developer shall employ proper precautions to prevent adverse environmental impacts from dust, dirt or water. Erosion, dust, dirt and sedimentation-control plans shall be approved by the City prior to excavation operations. Silt fences shall be reinforced with hay bales and maintained. 9. No noise from equipment is permitted before 8 a.m. or after 5 p.m. No activity is permitted on Saturdays, Sundays or holidays, e.xcept during emergency conditions and provided that the City is given prior notice and gives its approval. 10. The mining operations shall be substantially screened from the townhouses to the southeast and the single-family homes to the West 11. Al] graded areas will be planted with ground cover sufficient to hold the soil. 12. Ten trees per acre will be planted as part of the rehabilitation plan. Credit shall be given for tree preservation within the site. 13~ Final grading plans shall be approved by the City. 14. The developer shall notify the City of the start of operations and upon completion'. 17 AdI� this day of , 1989 . Ayes~- Seconded by � STATE OF MINNESOTA ) COUNTY OF RAMSEY SS. _ ' ) CITY OF ) i �h duly lified and appointed Clerk I, the undersigned, being e u y qu� of the City of Maplewood, Minnesota, do hereby certify that I have ca-fully compared the 'tached �and foregoing extract.t�f minutes of a �`e'~'�r meeting of the City of Maplewood, held ��n the day of =`~ ' , .989 , :with ^ the original on f i l e in my of f ice ,� and the 1 ,same is a f ul l true and complete transcript insofar as the same r`,mlates to a conditional use permit. ` ''Witness my hand as such Clerk and the corporate seal of the City t:h is day of 9 1989 W City Cl erk City, of Maplewood Ire Planning Commi.ssion Minutes 3-20-89 _5- a ObtaJ:V an access easement f rom Ram,%ey County to perm -k, access across the county-pwned portion of vac"ed right-of-way; b Acquire the county-owned vacated right-o+-way; C, Submit a revised site plap to the City staf + for approval'. which does not incorporate this portion of vacated right- -of -way into the Bachman -s p I an` ... 3. Approval of a p ark in4"... space authorizati.on for 123 -fewer spaces than code".requi res. Approval is based on the unique natbre of ._ :th i.s type of business operation. The past -his-bpry of Windsor Landscaping on this site, and the doCLimentation provided outlining the Bachman's parking uses at their other facilities, If a parking shortage develops,9 the applicant shall provide add it,-*onal parking spaces, subject to the .City Council's requ-irements. Staff shall period ica"I I y monitor the 'Parking. IV, Commissioner Car inal seconded Ayes- 7-Axdahl, Card i `hal Dempsey, Fiola, Fisc.her,, Sigmund ik 9 Sl etten D it Conditional Use Permit: Kingston and Payne Avenues (Mining) - Sect. 17 The staff report was presented by Secretary Olson. Secretary Olson said he had consulted with the DNIR trail representative concerning the limits of liability stated in the staff report. Bob Rudy, representing Shafer Contracting Company, said it was in their best interest when excavating to keep things level and drained to avoid future problems. Commissioner Sletten moved the Planning Commission recommend adoption of the resolution approving a conditional use permit for the proposed mining operation., Approval is based on the findings required by code and subject to the following conditions: Adherence to the 7-27-88 grading plan, unless a change is approved by the City Engineer. 2a This permit is good for one year. It may be renewed by the City Council . Planning Commission �6- Minutes 3-20-189 3. Truck traffic shall be restricted to the DNR trai]. Truck speeds shall be limited to 15 miles per hoLtr orless on the access road" 4.Astructure or method o+ operation shall be employed tore�veexcs�di�fr�tr�kb�i�a�tir� prior to exiting onto a public street. 5. The applicant is responsible for any permits from other agencies. 6.A$10,0N irrevocable letter o+ credit to insure compliance with the permit conditions shall be submitted to the City prior to issuance of the permit. This letter of credit shall remain in effect for the duration of the permit. 7. The developer shallfurnish the City with a hold- harmless agreement, subject tothe approval o+ the City Attorney. A certificate of insurance shall also be provided for the duration o+ operations, of comprehensive general liabilit\~ and automobile liability insurance, with the limits at least $250,000/$500,000 bodily injury and $100,000 property damage liability, with the City shown as an additional insured. 80 The developer shall employ proper precautions to ' prevent adverse environmental impacts from dust, dirt or water. Erosion, dust, dirt and sedimentation-control plans shall be approved by the ' City prior to excavation operations. Silt fences shall be reinforced with hay bales and maintained. 9, No noise from equipment is permitted before 7 a.m. or after 5 p.m. No activity is permitted on Saturdays, Sundays or holidays, except during emergency conditions and provided that the City is given prior notice and gives its approval. 10. The mining operations shalI be substantial ly screened from the townhouses. to the southeast and the single-family homes to the west. 11. All graded areas will be planted with ground cover sufficient to hold the soil. 12. Ten trees per acre will be planted as part o+ the rehabilitation plan. Credit shall be given for tree preservation within the site. Planning Commission Minutes 3-20-89. - 7- 13. Final grading plans shall be approved by the CitY- 14 . The developer shall notify the City of the start. of operations and upon completion, Commissioner Dempsey seconded Ayes--Axdahl,, Cardinal I Dempsey,, Fiola7 Fischer, Sigmundik, Sletten E Sout Inds Apartments ind s Secretary Ol 01 n presented the staff repor3t. A commissioner a*-, ked Ken Haiders Director 6+ Public Works,, ,if there .is lan'%.available for a pedestr�ian trail or street to go nor or west to walk to _the park +acil ities in the area. Mr. aider also diSCUSSed the easement for pond ing purposes a storm sewer anti. drainage plans. The architect for thixs project sa-l"`d that the connection of the access road to , the north W , ld be a hazardous condition and a great �`�.,iability..' A commissioner said a de4ignated route for the children walking to schools in the'-,area should be considered.. Commissioner Cardinal moved *to table the requested Southwinds Apartment project \,. until a plan is submitted showing the north/south pedestrian access and a revised staff report, Commissioner Fischer seconded Ayes--Ax dahl, Cardinal 7 Dempsey., IFiolaq Fischer, Ski gmundik,, S etten Public Improvement Project: Ari L - Street Sect. 11 Ken Haider, Director of Public Works presented the staff report and discussed it with the comm issit'Dners. Mr. Haider said this would be a joint project with North St. Paul., Commissioner Fischer moved the Planning Commission recommend:/ in Mak a finding that the proposed drainage and water main improvements are not part of the 'comprehensive plan and are, therefore, not inconsistent with the comprehensive plan, TO: FROM: SUBJECT: LOCATION: APPLICANT: OWNERS/HOST: PROJECT:. DATE.: INTRODUCTION MEMORANDUM City Manager Hoisington Group Inc. Planning Conditional Use Permit 2691 White Bear Avenue Riverside Medical Center Maplewood Covenant Church Outpatient Adolescent Chemical March 16, 1989 SUMMARY Al - 9 Action by C'oun(3J1:1 Endorsed,.... Consultant 'Rodif ied ReJ ected,... Date------ Dependency Center The applicant is requesting approval of a conditional use permit CUP) to operate an adolescent chemical dependency program, .primarily for Maplewood adolescents, in the Maplewood Covenant .Church at the corner of Kohlman and White Bear Avenues. A permit is required because the property is zoned R-1., single-family .res ident ia I BACKGROUND ON THE PROPOSAL The Maplewood Adolescent Chemical Dependency Program already operates an after-care program for up to 15 adolescents, aged 12 through 17, in the subject church building. The proposal is to add a total-care outpatient program for between 5 and 10 additional adolescents. The after-care program operates from 12:00 noon until 5:30 p. m. Monday through Friday, plus a Monday evening family night which runs from 6:00 to 8:00 p.m. The total-care program will operate between the hours of 8:30 a.m. and. 4:30 p.m.# Monday through Friday. The total-care treatment runs from four to seven weeks after sobriety beg ins. The total- care program requires the issuance of a cent if icate of need from Ramsey County which also triggers a City approval. Adolescents served will be primarily Maplewood residents. The after-care program for up to 15 young people that has operated in the Maplewood Covenant Church since November of 1987, primarily consists of group counseling sessions. The total-care program will include group therapy, classroom studies# school work and reading. There are presently one to three counselors on-site at any one time. One additional staff person will be required when outpatient care services are offered. During the Monday evening family sessions two counselors are present at the Maplewood facility. The Maplewood Adolescent Chemical Dependency leases space from the Church. The program occupies two rooms plus a hallway in the lower rear new portion of the building. The square footage occupied is approximately 1, 200 square feet and access is directly to the outside to the south parking lots The present after-care program has a very low parking demands Essentially all of the adolescents are driven to the site by parents or are provided -school district transportation. When we made observations of parking related to the present after-care program on Tu I esdayi, February. 21j, 1989, there were ten students in The att.endance and only three automobiles in the parking lots program does not conflict with church programs and there is more than .an ample supply of parking in the present lot to accommodate the Monday evening family sessions when up to 17 vehicles may be present. This will be the peak demand period. .According to Jeff Hunsberger, administrator for the program, some kind of supervision is provided for the entire day except for lunch periods. The five plus total-care adolescents would have free time during the lunch hour to walk to area restaurants. In response to some of the comments made by residents indicating that a similar program is presently being operated at the Health East.facility on Hazelwood Street in Maplewood., all of the chemical dependency programs have been removed from that facility. The proposed adolescent chemical dependency program will be the only such program in Maplewood. . DISCUSSION The use is consistent with the f indings for a CUP and with the comprehensive plan policies to encourage churches in p I rovi.ding human services. It would have no adverse effect on surrounding land uses. RECOMMENDATION Approval of the resolution on page 14 approving a CUP for the operation of an adolescent chemical dependency program in the Maplewood Covenant Church. Approval is based on the findings in the resolution and is subject to the following conditions: 1. That a maximum of 25 after-care and total-care adolescents be enrolled in the program at any one time. 20 That there be no exterior signages 3. That the program operate not more than one evening per week in addition to the day hours. 4, That the hours of operation be established as 8 a. m. to 6 p.m.# in addition to the one evening per week family counseling sessions 2 59 That the extent of the use be 1 imited to the present area and s iz.ev which. includes two roams plus evening use of the church's community room. 6. Installation of exit signs, emergency 1 ight inq, smoke detectorso and f ire extinguishers# as required by the Fire Marshal. 79 This permit shall be subject to review after one year from the date of 'approval, based on the procedures in City code. 3 CITIZEN COMMENTS A total of 17 neighborhood surveys were mailed to owners and occupants of properties within 350 feet of the proposed Maplewood Covenant Church site. A total of eight were returned with four in favor, three opposed and one no-comment. Those in favor made the followingcc/mmmemts: 1 �t is a good idea, (' ) , . � responses ` 2. l b.elieve that the program is worthwhile in its efforts to .change the adolescents lives., Those opposed made the +oll owing comments: 1,One treatment center, St. John's, within a mile isenc�h. Our property �� depreciated enough in the last three years - a car wash across the street, a mall next door - we do no need any more help not selling our home. Who do you think will buy our home? Would you? I don't think anyone will ! This will root help our cause/ One treatment center is enough! 1. 2^ I have an eelderly -mother at home alone. I work and I do not like the idea o+ having to worry about her safety. I do not believe there is total supervision in these programs I feel these kids wil l come and go whenever they feel bored or tired of lectures, etc", and start wandering the neighborhood. 3. I believe the facility on Hazelwood Avenue should be sufficient. Why is another site needed? Gt. John's has a chemical dependency program in this area. 4 ISOUEFERENCE 11 Site DescriRtion The subject property has approximately 2.3 acres with 350 feet of frontage on White Bear Avenue and a depth along Kohlman.Avenue of approximately 330 -feet. The site contains the Maplewood Covenant Church, which includes the original church and a late 1970s add it ion. The church facility seats approximately 140 persons and has a parking lot capacity of approximately 45 vehicles* Surrounding Land Use The property north of Kohl man Avenue is vacant primarily because it is a cattail marsh, an area of very poor soil conditions that is not likely to be developed in the future. Some f i 11 i.g has occurred along White Bear Avenue and one house is located northerly of the subject property 250 feet. Land use to the west consists of several single-family homes on both sides of Kohl.man Avenue, There is an open space buffer# penetrated only by the northerly driveway entrance to the church, 180 feet in width between the f irst house to the west ( 1896) and the church f.ac I il,ity. There is also a row of coniferous trees# located on the property at 1896 Kohlman Avenue which provides a screen between said house and the church parking lots Land to the south of the subject property is retail and service in nature consisting of a Citgo gasoline station, Les' Superette and the Mogren's shopping center. Lands on the easterly side of White Bear Avenue include the Harmony Community Education Center., Iocat ed at the northeast corner of.White Bear Avenue and County Road CP which building is still part of School District #6228 That facility includes such uses as Early Childhood Family Education, Early Childhood Special Education, El S,haddai Christian Center and Stepping Stone. Land to the east of the Maplewood Covenant Church across White Bear Avenue is Ramsey County Open Space. Generally speaking, land use at the .corner of County Road C and White Bear Avenue is Commercial or retail in nature, as is most of the land further to the south. Existing Zoninq The subject property is zoned R-1P single-family residential district# as are the properties westerly thereof. Lands to the north of the subject property and those lying easterly of White Bear Avenue are zoned Fo farm residence district. Lands to the south of the subject property are zoned BC, business commercials A According to the City's Zoning Ordinance, Section 36-423, Conditional Uses, the proposed adolescent chemical dependency program use is interpreted to be a permitted use by CUP in any district, subject to the City's ability to make the appropriate CUP ,findings" The appropriate section of the ordinance reads as +01lows: IC 4. To permit any of the following uses in a district, from which they are excluded: heliport, library, community center, church, hospital , any institution of any educational , philanthropic or charitable nature, cemetery, crematory, mausoleum or any other place for the disposal of the human dead. Comprehensive Plan 'The comprehensiveplan designates the subject site for use as a c I hurch. Surrounding l ands are guided RI, residential lower density to the west, SC, service commercial to the immediate south, OS, open space and school to the east of White Bear Avenue- and DS , open space northerly of Koh l'man Avenue in the area which correlates with poor soil conditions. � The comprehensive p1 an is supportive of the proposed usage of the property. Supporting health and welfare objectives contained in t.he comprehensive plan include the following (page 17-6) : 4. The City should actively support social welfare programs which: b. Identify and eliminate conditions which produce and perpetuate the need +or wel+are services,; e. Encourage the churches, civic and fraternal organizations of Maplewood to stimulate, coordinate, strengthen and provide human services in the community. The proposed use of the Maplewood Covenant Church for an _adolescent chemical dependency program will in no way change the .present site or access to it. The Church presently has an access tvaf<ohlman Avenue and two parking lot entrances to/from White Bear Avenue. The Kohlman Avenue entrance is by far the most important in that it satisfies the access needs of northbound traffic on White Bear Avenue where it includes a median cut at Kohlman Avenue. The two driveway entrances to White Bear Avenue allow only right-in/right-out movements since there are not median cuts in White Bear Avenue to allow left turn or northbound According to the Ramsey County 1987 Traffic Flow Map, White Bear �Avenue carries 22,000 ADT in the vicinity of the Maplewood � Covenant Churcho The facility will add approximately 60-80 additional daily trips to the present volumes on White Bear Avenue and half of those will occur during the ,P.MV peak traffic hours. 'Because the after-care program is already operating# the increase in traffic generated by the Iota 1 -care program will be less than half the above numbers. kd/chemdep.mem Attachments 19 Plan Map 2& Property Line/Zoning Map 3. Letter of Justification 49 Determination of Need 5, Resolution FA REVISED -25 -85 9 -29 -87 4-08-85 8 -28 -85 10-09-85 11 -08 -85 .0- i..7 —am 1 Tzz,jo C A � Ck 0 C ar v O 0 • E Interchange i C - -m 8 Ennumms =s utmaws collector J �, am' ♦� �� &"^ two" i I min 0v etlal `"R m sc OS C dpi f i )S os -� sC - R H Ls - +c *a u n ' = � RL� —Tl J — L SC In ail ha g• .r 0 t 0 m • r HAZELWOOD NEIGHBORHOOD LAND USE PLAN 8 Attachment 7 • ,,, �.., (- • r I D. 9 4 �.�. i p�� J4 (` l 5 4. t o) 'g. a ai•: ON (.4 Z, l C5o f o ��OCKA .Zo) low • _ ' ' 53 4v � 1 PUD _rL t LBCI("ip&c W • ► n1 .� --- `. � " o -; OUT f • f ♦ t C 04 _ D (2) 7 a 1.53 ac. r 1.01 ex, a ID 1.01 a t . `0 �' G� +' + 0 2725 40 a60 (3) t1 �'� 180 -400 vs' • .40a4. W 0. �•32at. c N 15� lao � .0 Q o 1873 1885 1 1893 a „ • o. '6' 120' 102" o Oa o • w «+ N V . -- 191.5 i4o ►oo. too` too' too , ;ti', •'::;5,,•;. 9 ' %,' -658 9S Ap 1874 1884 1892 1896.. .,;.•::: b 450 o 8.52 (C FAA 1i o 9 8 7 6 •' •• - - (7� 0 Z i " y {. f � 2691 �'� (si r .ti /CO- (25) tl r 24 (2-3 (3z) (33) {9 h r L. 3�t C ? �� IN DEPENDENT C� o 14 o .,, • h 2 23 ~ 0 17 14 ?' (3) - ' 2665 � - 2650 Z - - -%�- - -.-n th .0 ziL Q 0 = �s Q 1883 1889 1895 , a goo' 100' 10 0' 100# goo' oo • �'t am ..._..........� ...� IvwxAp w .. yA- 4- �49.s• PROPERTY LINEI ZONING MAP 9 Attachment 2 January 3, 1988 City of Maplewood Community Development Department 1830 E. County Road B Maplewood, MN '55109 Letter of Justification The Adolescent Chemical Dependency Program of Fairview Deaconess Center seeks to install a treatment program for adolescents who abuse alcohol and other drugs. This outpatient program will provide short- interview assessments, full diagnostic evaluations, group and individual counseling for the adolescent and family, and aftercare services. For approximately a year we have provided aftercare to those adolescents who have used our inpatient and outpatient programs in Minneapolis, but because they lived in or near Maplewood, found travel to Minneapolis impractical. For those who need treatment for chemical dependency, and could continue to live at home, the presence of a nearby treatment program will allow a more natural and less expensive option to that of inpatient hospitalization. The program will satisfy all eleven criteria for approval of a Conditional Use Permit. It's location accommodates greater traffic during Sunday worship services than during the (weekday) program. As none of the programming will overlap with worship services, the flow of traffic will .neve.r be greater than that which is normal for a church activity. In no way shall the Maplewood outpatient Program be detrimental to the public health, safety, or general welfare; it's purpose is to help i.ndivi'duals arrest their alcohol and drug problems, and by so doing improves these aspects of community health. No new construction is required to begin this program., so there will be no inconvenience to property owners, nor will it create additional need of public services or cause adverse environmental effects. 10 Attachment 3 DETERMINATION OF NEED Submitted to Ramsey County Human Services by Riverside Medial Center Adolescent Chemical Dependency Outpatient Program January 1, 1989 11 Attachment 4 I . INTRODUCTION The Adolescent Chemical Dependency Program of Riverside Medical Center has provided treatment for adolescents for more than thirteen years. It operates evaluation, treatment, and aftercare in three cities: 'Minneapolis, Crystal, and Burnsville. Previously, those primary treatment graduates from Ste Paul and surrounding communities were required to travel considerable distances for continuous aftercare support. In January of 1988, Riverside Medica..l. Center began to provide aftercare support in Maplewood* Adolescents from that and nearby communities could then access services without the travel which was for many prohibitively far. While adolescents of Ramsey and Washington counties will continue to make use of the inpatient programs of Riverside Medical Center, the opening of a full service program in Maplewood will allow those communities more ready access to its outpatient services. II. II.e. THE PROGRAM The Adolescent 'Chemical Dependency Program offers a full range of outpatient services including free screening assessments, clinical education and referral, primary treatment, and a three -phase ,structured aftercare program with school re -entry and support groups* The on -site program includes individual, group and family counseling, occupational and recreational therapy, spiritual care services, grief group, chemical health education, and psychiatric consultation and clinical review. Access to detoxification services is provided by the Adolescent Receiving Center in Minneapolis (20/20). Placement for psychiatric - crisis or inpatient chemical dependency treatment is also available at Riverside Medical Center. The program is managed by the Adolescent Chemical Dependency Program of Riverside Medical Center. Administrative and support services are provided for the program by various Riverside Medical Center departments. The clinical staff is comprised of highly qualified and experienced chemical dependency professionals who offer the specialized services required to treat this population. III. GEOGRAPHIC AREA BEING SERVED The Adolescent Chemical Dependency outpatient Program will be located in the educational wing of the Maplewood Covenant Church, at 2691 White Bear Avenue. It is readily accessible from Interstate 35E, highways 694, 61, 36, and County Road C. The primary service area is Northern Ramsey County, which includes School District 622. The program will also serve central Washington .County* -1- 12 IV. TARGET POPULATION The program serves boys and girls between the ages of 12 and 17 (18 year -olds who are still in school will be considered for admission). All clients have had a history of using drugs and /or alcohol, and have had problems because of their use at school, at home, or in the community. For most of them, this is their first treatment experience. Referrals are usually made by their parents, school counselors, social worker, probation officer or minister. The referring party may depend on what type of trouble the adolescent has experienced , or to whom he has gone for help. The most common 'problems experienced are failing grades, truancy, being caught with drugs at school, breaking curfew at home and fighting with parents regarding his dishonesty, general attitude and behavior. Although family relationships have become strained during the drug use, the adolescent is usually .still living at home and the family becomes involved in the treatment process. The program will however, also work with the adolescents who are living in some other supervised living situation (e.g. foster group homes, foster placement or a court assigned living arrangement), and with those who have received full or partial inpatient primary treatment. For those with partial inpatient treatment., our 2 by S program allowing those ready to return home after brief treatment stays to use a program which is both less restrictive and less expensive. V. EXISTING PROGRAMS To our knowledge, there is one program which provides outpatient adolescent chemical dependency treatment for the service area described in this document. New Connections Programs serves the Roseville Community from it's Hamline Avenue address. V1 . REFERRAL SOURCES Referrals to the program are anticipated to come largely from School District 622. Social Services and Juvenile Court Services have made significant numbers of referrals to Riverside Medical Center's other Adolescent Chemical Dependency Programs, and are expected to do so with the Maplewood Outpatient Program. Attached are "letters of need" from community referral sources; please refer to these. The Adolescent Chemical Dependency Program of Riverside Medical Center has a Community Liaison staff, one of whom is assigned to serve the Maplewood site. The first duty of the Community Liaison staff is the maintenance of a working relationship with the area schools, both through participation in on -site student support groups and, for primary treatment graduates, re -entry planning. These activities have been well received by area schools, and help adolescents to find the necessary support to remain chemical -free or to smoothly transition .from treatment back into student life* -2- 13 Pursuant to due call and notice thereof a regular meeting of the. City Council of the City of Maplewood, Minnesota was duly called and held in the council chambers in said City on the day of n 198 at 7 p.00. The following members were present: The following members were absent: WHEREAS, the Maplewood Adolescent Chemical Dependency Program initiated a conditional use permit to operate an adolescent chemical dependency program in the existing Maplewood Covenant Church at 2691 White Bear Avenue, in Maplewood, Minnesota, described as follows: Lots 1-5., Homeland Addition WHEREAS, the procedural history of this conditional use permit is as follows: 1. This conditional use permit was reviewed by the Maplewood Planning Commission' on March 20, 1989. The Planning Commission ` recommended to the City Council that said permit be 2. The Maplewood City Council held a public hearing on , 198 . Notice thereof was published and mailed pursuant to law. All persons present at said hearing were given an opportunity to be heard and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL THAT the above-described conditional use permit is approved for the operation of an adolescent chemical dependency program within the Maplewood Covenant Church on the basis of the following findings-of- 1. The use is in conformity with the City's comprehensive plan and with the purpose and standards of this chapter.. 2. The establishment or maintenance of the use would not be detrimental to the public health, safety or general welfare. 3. The use would be located, designed, maintained and operated to be compatible with the character of that zoning district. There will be no changes to the existing church building. 14 Attachment 5 4, The use would not depreciate property values. It does now and will have every appearance nce of operating as part of the existing church activities and# other than on Monday evenings# will have almost no appearance of activity related to the chemical dependency program. 5* The use would not be hazardous# detrimental or disturbing to present and potential surrounding land. uses, due to the noises, glare, s.moke., dust, odor, fumess water pollutions water run --off, vibrat ion, general unsightliness, electrical interference or other nuisances. 6e The use would generate only minimal vehicular traffic on local streets and shall not create traffic congestion., unsafe access or parking needs that wlill cause undue burden to the area properties. The present Maplewood Covenant Church parking lot has more than ample parking to accommodate peak parking demands. A minuscule amount of traffic will be added to White Bear Avenue and only half will occur .during peak traffic hours. 7. The church is already served by all essential public services, 80 The use would not create excessive additional requirements at public cost at public facilities and services; and will not be detrimental to the welfare of the City. 92 The use would preserve and incorporate the site's natural and scenic c features. There will be no change in the design of the present church buildings 10. The use would cause no adverse environmental effectst Approval is subject to the following conditions: 111 That a maximum of 25 after-care and total-care adolescents be enrolled in the program at any one time. 2. That there be no exterior signagell 3. That the program operate not more than one evening per week in addition to the day hours. 49 That the hours of operation be established as 8 a.m. to 6 p. m. in addition to the one evening per week family counseling session. 59 That the extent of the use be 1 imited to the present area and sizer which includes two rooms plus evening use of the church's community rooms 6. Installation of exit signs, emergency lighting, smoke detectors, and f ire extinguishers, as required by the Fire Marshal. 79 This permit shall be subject to review after one year from the date of approval, based on the procedures in City code. 15 Adopted this day of 198 Seconded by Ayes-- STATE OF MINNESOTA � COUNTY qE RAMSE Y Ss" CITY OF MAPLEWOOD � I, the undersigned, being the dUl y qual i+ i ed and appointed Cl erg:: 0f the City of Maplewood, Minnesota, do hereby certify that I have careful 1 y compared the attached and foregoing extract of minutes of a regular meeting of the City of Maplewood, held on the day o+ 198 , with the original on file in my off ice, and the safe is a full, true and complete transcript i nso+ ar~ as the same rel ates to a conditional use permit Witness my hand as such Cl erg:: and the corporate seal of the City this day of , i 9 City C1 erg: City of Maplewood 16 Planning Commission Minutes 3-20-89 Commissioner Card*nal moved he Planning Commission recommend approval f the rel iminary and final plat for na moved f t h/ere Crestview Forest Fou h ddition. Approval is subject to I .maintaining establishe distances to all property lines h i f 0 as specified in the ifo Building Codes Commissioner SH 7et n seconded Ayes--Ax dahl., Cardinal Cardinal Dempsey ,9 la, Fischer, Sigmundik., Sletten Ba Conditional Use Permit: 2691 White Bear Avenue (Maplewood Covenant Church) - Sect. S2 Secretary Olson presented the staff report. Chairman A%Asdahl asked for comments- from the audience.. There were no comments. Randy Forsman, 1940 Craig Place, Maplewood:, clinical director at Fairview Riverside, said the requested- chemical dependency center is needed as a follow-up program to the in-patient program at Fairview Riverside and for those adolescents not requiring hospitalization. Commissioner Cardinal moved the Planning Commission recommend approval of the resolution approving a conditional use permit for one year for the operation of an adolescent chemical dependency program in the Maplewood Covenant Church. Approval is based an the f indings in the resolution and is subject to the following conditions: 114 That a maximum of 25 after-care and total-care adolescents be enrolled in the program at any one time. 2a That there be no exterior signagee 3. That the program operate not more than one evening per week in add it , on to the day hours. 4a That the hours of operation be established as 8 a.m. to 6 p.m. in addition to the one evening per week. family counseling session. 59 That the extent of the use be I imited to the present area and size, which includes two rooms plus evening use of the church's community room. Planning Commission - 4-- Minutes 3-20-89 6a Instal I at on of exit signs, emergency I i g h t i n g 1, smoke detectors, and fire extinguishers, as required by the Fire Marshal, 7. This permit would be subject to review after one year from .the date of approval based on the procedures and City code, Commissioner Fischer seconded Ayes--Axdahl , Cardinal Dempsey.) Fiola,, Fischer, Sigmundik,, Sl etten Ce Parking thorizationg Rezoning and Street Vacations: Bachman's Sect . 11 th or sm Ba t The staff report as presented. Todd BAchman,, 6010 a SOL Lyndale Avenue \So L h, Minneapolis, the' app l icant of the project-, said that 'formerly Windsor Landscaping had 65 parking spaces. Bri'\an Clutz.1. representing the architect of this project, ask 6,.d that the sidewalk requirement be el iminated temporaril Bruce Beck, 2785 White ear Aver, ue, said he was r%e present i ng Duane and Rbtth All'i son , who are requesting a vacation of 237 feet of Eqgehi `Il Road in order to create two buildable lots, Commissioner Fischer moved Planning Commission recommend: in Approval of the resod utiN'.n rezoning the German Street right-o+-way to BC business commercial. a 2n Adoption of the resol ut i on �,., to vacate the unimproved Edgehill Road right-of-way orated between White Bear Avenue and., Ariel Stree Approval is in the public interest because: a The street segments are Got needed for area traffic circulation or em . Irgency vehicle accessin b Al I a'djoining properties h e adequate street rge, \he a accesse Before building permit is issue for Bachman 's 'o ex pans /n, the applicant shall do one of the following: