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HomeMy WebLinkAboutCouncil Minutes (3) AGENDA M APLEWOOD COMMUNITY DESIGN REVIEW BOARD June 13, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Ord 2. Roll Call 3. Approval of Minutes: May 23, 1995 4. Approval of Agenda 5. Unfinished Business a. Building Elevation Revisions — Hollywood Video 6. Design Review a. Double Dwelling — John Brandt, Southlawn Drive b. Building Elevations — Dayton's, Maplewood Mall c. Building Elevations — Mervyn's, Maplewood Mall 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the July 10, 1995 City Council Meeting b. Resolution of Appreciation for Roger Anitzberger 10. Adjourn p:miscell\cdrb.agd MAPLEWOOD COMMUNITY DESIGN I REVIEW BOARD MINUTES OF A T COUNTY 1830 EAST COUNTY ROUN 63 MAPLEWOOD, MI , 1g95 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II, ROLL CALL Marvin Erickson Present Marie Robin Present Robins Present Ananth Vidy present Gordon Berggren III, APPROVAL OF MINUTES A. May 23, 1995 23, 1995, as submitted. Boardmember Berggren moved approval of the minutes of May Boardmember Robinson seconded. Ayes –all IV. APPROVAL OF AGENDA agenda as submitted. Boardmember Robinson moved approval of the Boardmember Vidyashankar seconded. Byes –all V. UNFINISHED BUSINESS A. Building Elevation Revisions — Hollywood Video s of both the idan Investment Company, presented colored rendering Claudia lann, and Opp es. The new plan shows a reduction in neon n explained an lor, with original plan ring m e requested Chang matching the dryvit that matches the rock -face block. s also said there with the coloring on the west elevation and both tenants w Id now enter from brick columns south ele would be added equipment y n also said south elevation. The second tenant nd would roof -tops een reduced from from the plastic awning on the front has b would be a white rap be parapet. She noted that the elevation of the building screened by p 26 feet to 21 feet, 4 inches. rove the building Des Maplewood Retail d June 13, 1995, for Hollywood Video at the lMap the community Boardmember Robins ign Review Board app en moved the Commune y it a screening p Addition elevations copping center. The applicant shall submit Addition shopp 9 equipment that would be visible. design review board for all roof -top Ayes–all Boardmember Vikyashankar seconded. 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Repeat this review in two years if the city has not issued a building permit for this project. 2. Install in- ground lawn irrigation for landscaped areas. 3. If the landscaping or any other required work is not done by occupancy, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow 150 ° / or of the cost of the unfinished work. required work. The amount shall be The city receives an agreement that will allow the city to complete any unfinished work. 4. All work shall follow the approved plans. The director of community development may approve minor changes. B. Approve the signs for Dayton's as shown on the plans date - stamped June 1, 1995. Boardmember Berggren seconded. Ayes – all C. Building Elevations— Mervyn's, Maplewood Mall Jacki Cook - Haxby, the Mervyn's project architect, was present representing the applicant. She described the design and various materials to be used and showed a prototype of a typical store. Ms. Cook -Haxby explained that the nationwide concept for Mervyn's e level fl e cts a California "style." She said there would be two diagonal entrances –an upper towards Dayton's and a lower level facing towards Sears. Boardmember Vidyashankar and Secretary Ekstrand were concerned about the amount of dryvit and the center band being too wide. A mall representative was also present and said that their main concern was that the materials be compatible with the remainder of the mall. Boardmember Robinson moved the Community Design Review Board recommend: A. Approval of the plans date - stamped June 1, 1995, for the Mervyn's store at the Maplewood Mall. This approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Install in- ground lawn irrigation for landscaped areas. 3. If the landscaping or any other required work is not done by occupancy, the city may allow temporary occupancy if: 1 Community Design Review Board -4- Minutes of 06 -13 -95 a. The city determines that the work is not essential to the public health, safety, or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 4. All work shall follow the approved plans. The director of community development may approve minor changes. The applicant shall also: a. Submit a full sample board of colors for staff review. b. Use four -inch, modular rough -face concrete block as presented at the board meeting. 5. The corner area around the dock shall be screened. B. Approve the signs for Mervyn's as shown on the plans date - stamped June 1, 1995. Boardmember Berggren seconded. Ayes —aII VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS A. June 12 City Council Meeting: Chairman Erickson reported. IX. STAFF PRESENTATIONS A. Representative for the July 10, 1995 City Council Meeting: Boardmember Robinson B. Boardmember Robinson moved the Community Design Review Board extend a resolution of appreciation to Roger Anitzberger for all his service to the board. Boardmember Vidyashankar seconded. Ayes —aII X. ADJOURNMENT The meeting adjourned at 8:26 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD June 27, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: June 13, 1995 4. Approval of Agenda 5. Unfinished Business a. Building Elevations Clarification — Home Depot 6. Design Review a. Site and Landscape Plan Changes — 1st Evangelical Church b. Site and Landscape Plans — Parkview Town Homes 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the July 26, 1995 City Council Meeting b. July Schedule c. Summer Tour Date: July 31 d. Next Agenda: Carefree Cottages Building Elevations Resubmittal 10. Adjourn p:miscelncdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA JUNE 27, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Absent III. APPROVAL OF MINUTES A. June 13, 1995 Boardmember Robinson moved approval of the minutes of June 13, 1995, as submitted. Boardmember Vidyashankar seconded. Ayes –aII IV. APPROVAL OF AGENDA Boardmember Vidyashankar moved approval of the agenda as submitted. Boardmember Robinson seconded. Ayes –aII V. UNFINISHED BUSINESS A. Building Elevation Clarification —Home Depot and Cub Foods Greg Madsen, senior project architect for Ryan Companies, said his intent, as indicated in the minutes of the April 11, 1995, community design review board meeting, was to propose painted concrete block on the east and north elevations of the Home Depot and the east and south elevations of the Cub Foods. The resolution approved by the city council indicates a rock -face block. Chairperson Erickson said he was concerned about the view of the buildings from Highway 36. Mr. Madsen assured the board that the color of the block would match the remainder of the building exactly. Boardmember Vidyashankar suggested extending the banding, now on the south elevation, in rock -face or brick around the complete east side of the building. Mr. Madsen said they would be willing to work with this recommendation and he will check the colors that are available in the rock -face. Boardmember Robinson said her first preference was to require this elevation to be rock -face. Boardmember Vidyashankar said he preferred to see it all rock -face but would accept bandings of either brick or rock -face block on the entire east side and also the north side of Home Depot and the east side and south side of Cub Foods. The board discussed the elevations of the retail addition and the future multiple housing area to the east. The board and applicant referred to the grading plan which showed approximately a 30 -foot grade change between the two areas. Mr. Madsen said he preferred to go with the painted concrete block if this grade berm is constructed. Chairperson Erickson felt that, if the grade change Community Design Review Board -2- Minutes of 06 -27 -95 exists and would be high enough to shield the remainder of the building, he would have no problem with the painted block. If there will be no berm, he would require the rock -face. Boardmember Vidyashankar moved the Community Design Review Board recommend that the east and the north elevation of the Home Depot and the east and south elevation of Cub Foods be completely rock -face block if the grading of the adjacent property on the east side does not show a berm of approximately 30 feet, comparable to that shown in the grading plan date - stamped October 19, 1994. The grading will be clarified by the architect and communicated to staff. If the elevation is confirmed to be approximately 30 feet, Boardmember Vidyashankar moved that the east and the north elevation of the Home Depot and the east and south elevation of Cub Foods shall be completely painted concrete block without banding. Boardmember Robinson seconded. Ayes –all VI. DESIGN REVIEW A. Site and Landscape Plan Changes —First Evangelical Free Church Dennis Batty, the ar for the church, was present. Secretary Ekstrand said the church had proposed a landscaping plan in February 1995 and presented it to the board and city council. The council approved this plan but also included the code requirement for a 6 -foot- tall, 80 percent opaque screen in the recommendation. The church did the landscaping according to their plan, but did not include the screen. The church has now been working with the neighbors to complete this screen requirement but it is not 80 percent opaque. John Gregerson, representing the church, said they had put in the 20 evergreens to provide a year - round screen. He said that this, with the addition of one more tree, is satisfactory with the neighbors. Boardmember Robinson moved the Community Design Review Board recommend: B. App of the revised plans (stamped May 24, 1995) for First Evangelical Free Church at 2696 Hazelwood Street. The applicant shall do the following: 1. Direct or screen lighting so it is not directly visible from any residential area or public street. Lighting shall not exceed one foot - candle at a residential property line. (Code requirement) 2. Repeat this review in two years if the contractor has not stated building the parking lot. 3. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. 4. Screen all roof - mounted equipment that will be visible from streets or adjacent property. Submit screening plans to the design review board for approval. (Code requirement) 5. Construct a trash dumpster enclosure as required by city code. The enclosure must match the building color. Submit plans for the enclosure to staff for approval. i Community Design Review Board -3- Minutes of 06 -27 -95 6. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval before starting the parking lot. 7. Install an in- ground sprinkler system for all landscaped areas. (Code requirement) 8. Submit the plans for all Phase II development to the design review board for approval. 9. Submit a revised screening plan for the south lot line to staff for approval. The plan must show enough planting and berming to provide an 80 percent screen that is at least six feet tall. This screening is required for the rear yards of the two homes at the end of Germain Court. (Code requirement) 10. Provide at least a 20 -foot setback between the playground and equipment storage shed and the north lot line. (Code requirement) 11. Construct concrete curbing around the proposed parking lot and drives. (Code requirement) 12. Paint the doors on the north end of the building. (Code requirement) 13. Submit a cash escrow or an irrevocable letter of credit to the city for any required work that is not completed by occupancy. The required escrow amount shall be 150 percent of the cost of the unfinished work. First Evangelical Free Church shall give staff an agreement that allows the city to complete any unfinished work. 14. Restripe the existing parking lot and stripe the new parking lot to meet code. Boardmember Vidyashankar seconded. Ayes —all B. Site and Landscape Plans — Parkview Town Homes Al Block, general manager of Town and County Homes (the applicant), presented a revised plan that reflects changes made as a result of comments from staff and residents. Mr. Block said that two key issues were addressed: 1) the building at the east end, closest to Connemara condominiums, was moved to comply with the 55 -foot setback, and 2) the setback from the wetland area was changed to meet the 100- and 110 -foot requirements. Derrick Passe, of Passe Engineering, was also present. Mr. Block said they are attempting to preserve additional trees, will implement an intense landscaping plan, and have moved the siltation pond to the top of the hill to help conserve the wetland. The developer has also committed to put in playground facilities. Mr. Block said these will probably be close to the middle of the project, near the siltation area. He also said the buildings will be of high quality with brick on the fronts and around the entry doors, possibly on the ends and maybe on the backs. Boardmember Robinson moved the Community Design Review Board recommend: E. Approval of the site and landscape plans, presented June 27, 1995 to the Community Design Review Board (Sheet C -1 dated June 26, 1995 and the remainder dated June 27, Community Design Review Board -4- Minutes of 06 -27 -95 1995), based on the findings required by code and subject to the applicant doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Dedicate the following easements if the final plat has not been recorded. (1) A wetland easement over all delineated wetlands as recognized by the Ramsey/Washington Metro Watershed District. (2) A 100 - foot -wide wetland buffer surrounding the large wetland easement. (3) A wetland buffer easement around the smaller delineated wetlands. The width of this buffer shall be approved by the city engineer based on the wetland classifications noted in the code. b. Revise the plans for staff approval as follows: (1) Move the building with Units 87 -92 to the south to keep all construction and ground disturbance out of the 100 - foot -wide wetland buffer. (2) Provide at least 72 open parking spaces. Make sure the five spaces west of Units 87 -92 would not encroach within the wetland buffer. (3) Provide at least ten feet of setback of any building foundation from the wetland buffer. (4) Provide fire hydrants, subject to the fire marshal's approval. (5) Provide continuous concrete curbing along all internal roadways and parking lots subject to staff review and approval. (6) Provide shrubbery around the buildings and sod in all developed areas. c. Provide the final grading, tree preservation, internal street, utility, erosion control and drainage plans for the city engineer's approval. The erosion control plan shall comply with the Ramsey Soil and Water Conservation District Erosion Control Handbook. d. Submit architectural plans to the community design review board for approval. e. Demolish or move the existing buildings on the site. Abandon any wells or septic systems, subject to the environmental health officials's approval. e Community Design Review Board -5- Minutes of 06 -27 -95 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install permanent signs around the edge of the wetland easements. These signs shall state that there shall be no building, mowing, cutting, filling or dumping beyond this point. Staff shall approve the sign placement. d. Install reflectorized stop signs at both driveway exits. e. Install address directional signs, subject to staff approval. f. Install an in- ground sprinkler system for all landscaped areas. g. Post the internal drives with "no- parking" signs on both sides. h. Install site /security lighting, subject to the police chief's approval. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Vidyashankar seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS There was not a board representative at the June 26, 1995, city council meeting. IX. STAFF PRESENTATIONS A. Representative for July 24, 1995, City Council Meeting: Boardmember Robinson will attend this meeting. Boardmember Vidyashankar will attend the July 10 city council meeting. Community Design Review Board -6- Minutes of 06 -27 -95 B. July Schedule There will be no review board meeting on July 11, 1995. The next meeting will be July 25, 1995. C. Summer Tour Date: July 31 Secretary Ekstrand announced that the annual tour will be on July 31, 1995. D. Next Agenda: Carefree Cottages Building Elevations Resubmittal Secretary Ekstrand said that the Carefree Cottages will have a resubmittal of the building elevations at this next meeting. Other items to possibly be reviewed are the tri- district magnet school to be built on County Road B near the Cub Foods store and additional signage for the Group Health on County Road B and White Bear. E. Interviews for Community Design Review Board Applicant Secretary Ekstrand said there was one applicant for the board. He will forward the information to the board members so the applicant can be interviewed at the next meeting. X. ADJOURNMENT The meeting adjourned at 8:40 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD July 25, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: June 27, 1995 4. Approval of Agenda 5. Unfinished Business a. Trash Compactor Screening Waiver — Home Depot b. Trash Compactor Screening Waiver and Front Building Design — Cub Foods 6. Design Review a. Sign Request — Media Play - b. Sign Request — Health Partners c. Building Exterior Remodel — Countryside VW / Saab d. Building Proposal — TriDistrict School 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the August 14, 1995 City Council Meeting b. Summer Tour Reminder: July 31 c. Next Agenda: Carefree Cottages Building Elevations, Interview for new member 10. Adjourn p:miscell\cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA JULY 25, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Absent Gordon Berggren Present III. APPROVAL OF MINUTES A. June 27, 1995 Boardmember Berggren moved approval of the minutes of June 27, 1995, as submitted. Boardmember Robinson seconded. Ayes –aII IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Berggren seconded. Ayes –aII V. UNFINISHED BUSINESS A. Trash Compactor Screening Waiver –Home Depot There was no representative from Home Depot at the meeting. Secretary Ekstrand discussed the recommendation with the board. Boardmember Robinson moved the Community Design Review Board recommend waiving the screening requirement for Home Depot's trash compactor and recyclable - materials container since they would be screened from 11th Avenue by Cub Foods and landscaping, would be over 700 feet from 11th Avenue, and would be buffered by a tall earth berm on the east. Boardmember Berggren seconded. Ayes –aII B. Trash Compactor Screening Waiver and Front Building Design —Cub Foods Anne Foley, project architect with Planmark, was present representing the applicant. She said they were requesting to have the trash compactor screening waived for many of the same reasons as Home Depot. Ms. Foley said the compactor, enclosure and bin are all finished in the same color, and, because the refuse is loading directly from the building into the container, no trash is visible. Community Design Review Board -2- Minutes of 07 -25 -95 Ms. Foley also said the front of the building has been changed to a subtle beige with the Cub Foods sign in red. She said only three colors would be used on the front facade. Boardmember Berggren moved the Community Design Review Board recommend: 1. Approve the revised front building elevation date - stamped July 18, 1995, for Cub Foods south of 11th Avenue. 2. Waive the screening requirement for Cub Food's trash compactors since each compactor would be screened by the building and buffered by a tall earth berm on the east. Boardmember Robinson seconded. Ayes –all VI. DESIGN REVIEW A. Sign Request —Media Play Carl Parrague', director of architecture and construction for Media Play, was present at the meeting. Mr. Parrague' reviewed the staff recommendations and disagreed with the manner in which the sign area was calculated. He said the sign was less than 500 square feet. Mr. Parrague' also showed prototypes of a newly -built Media Play building. Boardmember Erickson said he definitely had a problem with the size of the sign. Mr. Parrague' said they were concerned about visibility because of the location, and also that Media Play was a new concept so identification was needed on the sign. He said they would be willing to keep the descriptive part of the sign for a period of time and then remove that portion. Secretary Ekstrand said he was reluctant to recommend a system where signs would be temporarily approved. Boardmember Robinson moved the Community Design Review Board recommend: Denial of the request for a 684 square foot fascia sign for Media Play at Birch Run Station, according to the sign plans date - stamped July 7, 1995, because: 1. This sign would be 372 square feet (119 %) larger than the largest sign presently at Birch Run Station. It, therefore, would not be in keeping with the aesthetics of the shopping center. 2. Allowing a sign this large would set a precedent for other extra -large signs which would further detract from the aesthetics of the shopping center. 3. This sign could be acceptable if 350 square feet or less and approved by staff. Boardmember Berggren seconded. Ayes –all Community Design Review Board -3- Minutes of 07 -25 -95 B. Sign Request — HealthPartners Kate Kovar, the clinic manager at HealthPartners in Maplewood, requested reconsideration of staffs recommendation on the White Bear Avenue signage. She said much of the parking is to the north of the clinic and cars traveling south on White Bear Avenue frequently miss the turn -in. She also said clients of the methadone clinic on White Bear Avenue mistake the lot as a public parking lot and then enter the HealthPartner building. Boardmember Berggren moved the Community Design Review Board recommend: Approval of the comprehensive sign plan for HealthPartners at 2165 White Bear Avenue, as described in the July 14, 1995, memorandum. This approval grants an exception from the code to allow two 10- square -foot, street -side directional signs on County Road B, an 18- square -foot, street -side directional sign on White Bear Avenue, and one 18- square -foot on- site directional sign near the main building entrance since: 1. The number of directional signs proposed are fewer than the code would allow. 2. The proposed sign plan is attractive and uniform, resulting in an improved relationship between the various parts of the sign plan. Boardmember Robinson seconded. Ayes –all C. Building Exterior Remodel — Countryside VW /Saab Chuck Levin, an architect with Charles Levin Architects, was present representing Countryside VW /Saab. Mr. Levin and Secretary Ekstrand discussed code requirements for signage. Secretary Ekstrand said this was not an issue to be considered presently by the board. John Schmelz, president of Countryside VW /Saab, was also present and answered questions from the board. Chuck Levin said the color scheme will be light gray walls with blue bands. Boardmember Robinson moved the Community Design Review Board recommend: A. Approval of plans, date - stamped June 30, 1995, for the remodeling of Countryside VW /Saab, 1180 Highway 36. Approval is subject to the property owner doing the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following: a. Install reflectorized stop signs at all exits and a handicap - parking sign for teach handicap - parking space. b. Screen any new roof - mounted mechanical equipment that may be installed. The screening method and design is subject to CDRB approval. (code requirement) Community Design Review Board -4- Minutes of 07 -25 -95 c. Get approval for all site /security lights from the director of public safety. Aim or screen all lights to comply with code requirements. 3. If any required work is not done, the city may require a cash escrow or an irrevocable letter of credit for completion of the required work. The amount shall be 150% of the cost of the unfinished work. 4. This approval does not include the signs. 5. All work shall follow the approved plans. The director of community development may approve minor changes. B. The trash dumpster screening requirement is waived as long as the dumpsters remain hidden between buildings. If they are moved into view, the property owner must install enclosures, subject to the approval of the city staff. Boardmember Robinson clarified that signage was not being considered in this review. Boardmember Berggren seconded. Ayes –all D. Building Proposal —Tri- District School Paul Holmes of Pope Associates (architects), principal in charge for the Tri- District school, was present and answered questions from the board. Mr. Holmes said they were not planning to sprinkle the ball field and soccer field areas –only the sodded areas and the plantings around the school and parking lot. Boardmember Robinson moved the Community Design Review Board recommend: C. Approval of the plans stamped June 30, 1995 for the Tri- District Community Elementary School. The following conditions shall apply: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following for staff approval before the city issues a building permit: a. A revised site plan showing: (1) 9.5- foot -wide parking stalls (2) The west softball field moved at least 20 feet to the east. b. A plan showing the design of the trash dumpster and recycling container enclosure and gate for any of these that would be outside. The enclosure gate shall be 100% opaque (code requirement). The enclosure must match the materials and color of the building. c. A revised landscape plan showing: Community Design Review Board -5- Minutes of 07 -25 -95 (1) Dwarf Bush Honey Suckle or Clove Currant instead of the Alpine Currant (2) A mix of tree types around the parking areas that are more salt and heat resistant than Red Maples. d. The final construction and engineering plans for the approval of the city engineer. These plans shall include: grading, utility, drainage, erosion control, tree and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The tree plan shall show: (a) Where the developer or contractor will remove, save or replace large trees. (b) The size, species and location of any trees that the developer will plant as replacement trees. (c) All trees that the developer will plant shall be at least 2 1/2 inches in diameter. There shall be no tree removal past the approved grading and tree limits. (3) All the parking areas and driveways shall have continuous concrete curb and gutter. (4) The NURP ponds shall be subject to the approval of the city engineer. The developer or owner shall give the city drainage easements for the ponds that cover all areas to a point one foot above the 100 -year flood level. The applicant shall be responsible for getting any needed off -site pond and drainage easements. e. A certificate of survey of the property. f. Place temporary orange safety fencing and signs at the grading limits. g. Record with Ramsey County all drainage and wetland easements required by the city. The wetland easements shall cover the wetlands and any land within twenty feet surrounding a wetland. These easements shall prohibit any building, mowing, cutting, filling or dumping within twenty feet of the wetland or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands from fertilizer and to protect the wetland habitat from human encroachment. City staff shall approve these easements before the developer records them. 3. Complete the following before occupying the building: a. Set property corner irons. Community Design Review Board -6- Minutes of 07 -25 -95 b. Sod the boulevard. c. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. d. Screen all roof - mounted equipment visible from streets or adjacent property, as code requires. e. Construct a trash dumpster and recycling container enclosure as city code requires. The enclosures must match the materials and color of the building. f. Install an in- ground sprinkler system for all landscaped areas, except playing fields. g. Install continuous concrete curbing around all existing and proposed parking and drive areas (code requirement). h. Install site lighting, subject to the director of public safety's approval. Lighting shall not exceed one - foot - candle of light at any residential property line. The contractor shall shield or aim the lights so the light source is not visible (code requirement). i. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, adding of structures or dumping beyond this point. j. Install survey monuments along the wetland boundaries. k. Remove any debris or junk from the wetlands and site. i. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Berggren seconded. Ayes —all Community Design Review Board -7- Minutes of 07 -25 -95 VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS Boardmember Robinson reported on the July 24, 1995, city council meeting. Boardmember Vidyashankar attended the July 10, 1995, council meeting and forwarded his comments to Secretary Ekstrand. Both board items at this meeting were tabled to the July 24 meeting so they were covered in Boardmember Robinson's report. IX. STAFF PRESENTATIONS A. Representative for the August 14, 1995 City Council Meeting: Boardmember Robinson B. Summer Tour Reminder Secretary Ekstrand said the summer tour would be held July 31. The group will be going on a bus this year. C. Next Agenda: Carefree Cottages Building Elevations, Interview for New Member Secretary Ekstrand said Boardmember Vidyashankar reviewed the resume of the board candidate and submitted two questions to be asked during the interview. One question was how much experience he had in reviewing building designs, and the second was if he was in favor of more multi -unit developments in Maplewood. Boardmember Vidyashankar then said he cast a yes vote for the candidate. The candidate, Tim Johnson, will be interviewed by the board at the next meeting. X. ADJOURNMENT The meeting adjourned at 7 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD August 8, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: July 25, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Lawn Irrigation Variance — Volunteers of America 7. Visitor Presentations a. Landscaping Discussion — Fran Kiesling 8. Board Presentations a. Interview of CDRB- Membership Applicant — Tim Johnson 9. Staff Presentations a. Representatives for the August 28 and September 11 City Council Meetings b. Next CDRB Meeting Date — Discussion 10. Adjourn p:miscell \cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA AUGUST 8, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Absent Gordon Berggren Present III. APPROVAL OF MINUTES A. July 25, 1995 Boardmember Berggren moved approval of the minutes of July 25, 1995, as submitted. Boardmember Robinson seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Berggren seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Lawn Irrigation Variance — Volunteers of America Sylvia Graham, with the Homestead at Maplewood, presented justification for their request for a variance from the lawn sprinkling requirement. Ms. Graham said they have not budgeted for this system and do not have the money for it. Boardmember Robinson asked staff what areas require sprinkling. Secretary Ekstrand said all areas of new landscaping would need it. Boardmember Berggren stated that the code is a requirement whether it was stated specifically in a report or not —at some point, the developer should have been aware of this requirement. Boardmember Robinson moved the Community Design Review Board recommend denial of the proposed lawn irrigation variance for the Volunteers of America's Homestead at Maplewood at 1890 Sherren Avenue, based on the following reasons: 1. Strict enforcement of the code would not cause the applicant undue hardship because of circumstances that are unique to the property. There are no unique circumstances. Community Design Review Board -2- Minutes of 08 -08 -95 2. State law requires that "economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance." The fact that the applicant has not budgeted for this system, therefore, is not sufficient justification for approval. 3. An in- ground lawn irrigation system would benefit the property by aiding in the establishment of the lawns. Boardmember Berggren seconded. Ayes –all VII. VISITOR PRESENTATIONS A. Landscaping Discussion —Fran Kiesling Fran Kiesling, a student at the University of Minnesota in the landscape architecture department and graduate intern with Maplewood, said she was hired through the Phalen Chain of Lakes Watershed Management Project to do an ecological classification project for the City of Maplewood. She spoke of new innovative ideas in parking lot and commercial design technology. Ms. Kiesling also said that the project recommendations are aimed at either maintaining or improving environmental quality. The Board then discussed various landscaping applications with Ms. Kiesling. VIII. BOARD PRESENTATIONS A. Interview of CDRB- Membership Applicant —Tim Johnson Chairman Erickson began by asking the applicant two questions that were submitted by Boardmember Vidyashankar who is on vacation. The Board then continued to interview Mr. Johnson and discuss Board responsibilities with him. Boardmember Robinson moved the Community Design Review Board recommend the City Council appoint Tim Johnson to the Community Design Review Board to fill the present vacancy. Boardmember Berggren seconded. Ayes–all IX. STAFF PRESENTATIONS A. Board Member Representative for the August 28 City Council Meeting: Marie Robinson Board Member Representative for the September 11 City Council Meeting: Gordon Berggren B. The next Community Design Review Board meeting will be September 12, 1995. Boardmember Robinson thanked the city for the annual Maplewood tour. The Board and staff then discussed metal buildings. X. ADJOURNMENT The meeting adjourned at 7 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD September 12, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: August 8, 1995 4. Approval of Agenda 5. Unfinished Business a. Building Elevations — Carefree Cottages of Maplewood Apartment Building 6. Design Review a. Sign Plan and Landscape Plan Revisions — Plaza 3000 7. Visitor Presentations a. Landscaping Design Presentation / Discussion — Jim Hagstrom, Savanna Designs 8. Board Presentations 9. Staff Presentations a. Representative for the September 25 City Council Meeting 10. Adjourn p:miscelltdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DOD MINNESOT BOARD 1830 COUNTY ROAD EPTEMBER 12, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 8 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Present Tim Johnson Present III. APPROVAL OF MINUTES A. August 8, 1995 Boardmember Robinson moved approval of the minutes of August 8, 1995, as submitted. Boardmember Vidyashankar seconded. Ayes –all IV. APPROVAL OF AGENDA Boardmember Vidyashankar moved approval of the agenda as submitted. Boardmember Berggren seconded. Ayes –all V. UNFINISHED BUSINESS A. Building Elevations— Carefree Cottages of Maplewood Apartment Building Bruce Mogren and Gerald Mogren were present reprreesaenting aae f oe er c Cottages ace block Maplewood. Bruce Mogren remarked that they will do wainscoting if the costs allow. He also said, depending on t h co e st a noug iron fight be used instead of wood for the rails. The building will be grey Boardmember Robinson moved the Community Design Review Board recommend approval of the building elevations date - stamped August 18, 1995, the apartment building in Phase III of the Carefree Cottages of Maplewood. The p er block 1. May substitute the horizontal -lap, vinyl siding with vision shal be tted to for on the lower elevation of the building. Plans for th is re approval. 2. Shall install grilles in the windows as shown on the plans. Boardmember Berggren seconded. Ayes –all Community Design Review Board -2- Minutes of 09 -12 -95 VI. DESIGN REVIEW A. Sign Plan and Landscape Plan Revisions —Plaza 3000 Matthew Molesky, of Plaza 3000 Partnership, was present and gave reasons for their request. Staff explained the need for a compromise. he Chairperon Erickson signsS Staff suggested fora out all existing the trees between the property and 9 landscape designer to propose a plan for review. Boardmember Vidyashankar moved the Community Design Review Board recommend the applicant: 1. May remove the trees from the existing readerboard north to the proposed pylon sign, not all the trees along White Bear Avenue. 2. Have staff inspect the existing trees south of the readerboard to determine if they are stressed. 3. Have the area between the existing pylon and proposed pylon designed by a landscape architect. 4. Submit a revised landscape plan for the entire property frontage along White Bear Avenue. Boardmember Berggren seconded. Ayes –all VII. VISITOR PRESENTATIONS A. Landscaping Design Presentation /Discussion —Jim Hagstrom, Savanna Designs Jim Hagstrom, a landscape architect and owner of Savanna Designs, gave a presentation and showed slides of sustainable, ecologically appropriate landscapes he has designed. VIII. BOARD PRESENTATIONS There were no board presentations. IX. STAFF PRESENTATIONS A. Representative for the September 25 City Council Meeting: Ananth Vidyashankar X. ADJOURNMENT The meeting adjourned at 10:15 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD September 26, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: September 12, 1995 4. Approval of Agenda 5. Unfinished Business a. Sign / Landscape Plan Revisions — Plaza 3000 6. Design Review a. Building Remodeling — Parkside Fire Station b. Landscape Plan — Bud Kolby 4th Addition 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the October 9 City Council Meeting 10. Adjourn p:miscetncdrb.agd t MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA SEPTEMBER 26, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Absent Gordon Berggren Present Tim Johnson Present III. APPROVAL OF MINUTES A. September 12, 1995 Boardmember Berggren moved approval of the minutes of September 12, 1995, as submitted. Boardmember Johnson seconded. Ayes —aII IV. APPROVAL OF AGENDA Boardmember Berggren moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes —aII V. UNFINISHED BUSINESS A. Sign /Landscape Plan Revisions —Plaza 3000 Matthew Molesky, with Plaza 3000 Partnership, said they would like to remove a total of 15 trees —two trees on the south side of the existing pylon and then all of those continuing around the corner to where the proposed pylon will be erected. They would be willing to add shrubs along this area and at the base of the new sign. Secretary Ekstrand felt the shrubs along White Bear Avenue would be inconsistent with the present landscaping but did recommend them at the base of the sign. Mr. Ekstrand also said that none of the trees along White Bear Avenue appeared to be stressed. Mr. Molesky thought it was necessary to remove the two trees south of the existing plan in order to open up the frontage of the whole shopping center. The Board discussed a compromise of 13 trees or of replacing mature trees with younger trees. Since the copy of the new sign would begin at about seven feet, Mr. Ekstrand recommended against replacing trees. Boardmember Robinson recommended the Community Design Review Board recommend: A. Amend Condition Five of the comprehensive sign plan for the Plaza 3000 and Plaza 3000 North Annex as follows (additions are underlined and deletions crossed out): ■ Community Design Review Board -2- Minutes of 09 -26 -95 5. The pylon signs arc apprevcd a3 shown on the sketches dated October 16, 1991. The original Plaza 3000 pedestal sign is also permitted shall be removed. The 11- by 20 -foot pylon sign. as shown on the plan date - stamped August 18, 1995. is approved. subject to meeting city code requirements. The existing Plaza 3000 and Plaza 3000 North Annex pylon signs are approved and may remain. If the shopping center owner does not install the proposed pylon sign there shall be no pylon sign changes. except removal, without city approval. B. Approve the landscape plan changes for the Plaza 3000 shopping center, date - stamped September 18, 1995, with the following exceptions: 1. The two trees south of the existing reader -board sign shall remain. 2. The thirteen trees, running from the existing reader -board sign northward to Woodlynn Avenue, may be removed. 3. The proposed shrubs shall not be allowed, except for the six junipers below the proposed pylon sign. Boardmember Berggren seconded. Ayes —all VI. DESIGN REVIEW A. Building Remodeling — Parkside Fire Station Ed Leier, fire chief at Parkside Fire Station, said the changes in the building were being made to bring it up to the existing building and American with Disabilities Act requirements and to reduce hazards. The new exterior portions are proposed to be cut -face block that will be brought around and painted to match the north wall. The mansard roof will tie into the north vestibule and appear as part of the building. The existing overhang will be removed. Boardmember Robinson moved the Community Design Review Board recommend approval of the plans (stamped September 18, 1995) for the remodeling of Parkside Fire Station, 2001 McMenemy Street. This approval is conditioned upon all colors and materials matching the existing building. Boardmember Johnson seconded. Ayes —all B. Landscape Plan —Budd Kolby 4th Addition Ken Gervais, owner of Image Development Company which owns Budd Kolby 4th Addition, was present at the meeting. Mr. Gervais said he would be planting no less than 30 Scotch, Norway and Spruce evergreen trees on a center island that is the median of 24 -foot, back -to- back from the curb, 10 -mile per hour street. Each homeowner receives 1/14 undivided interest, by fee title, in this island when he /she purchases a lot. Mr. Gervais said chips and rocks would also be added. Mr. Gervais also said the monument at the entrance would be 10 -foot long and 5 -foot high, sandblasted cedar in honor of the area resident who used to own these woods. Community Design Review Board -3 Minutes of 09 -26 -95 Boardmember Berggren moved the Community Design Review Board recommend: Approval of the landscape plan, date - stamped September 18, 1995, for the center roadway island in the Budd Kolby Fourth Addition. Approval is subject to Mr. Gervais revising the landscape plan in detail for staff approval showing: 1. The proposed location of at least 30 evergreen trees of three varied species. The applicant shall use at least three varieties of evergreens that are 6- to 8 -feet tall when planted. The trees shall be balled and burlapped. The applicant shall choose trees that are resistant to drought. 2. Install weed barrier beneath all wood chip mulch. Boardmember Robinson seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS There were no board presentations. IX. STAFF PRESENTATIONS A. Representative for the October 9 City Council Meeting: Mary Erickson B. The Board meeting for October 10 is only tentative at this time. X. ADJOURNMENT The meeting adjourned at 8:05 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD October 24, 1995 7:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: September 26, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Ground Sign — Great Hope Church and Maplewood Covenant Church b. Ground Sign — Village on Woodlynn c. Sign Plan Change — Red Rooster Liquor Lounge d. Building Remodel — Merit Chevrolet 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the November 13, 1995 City Council Meeting b. Sign Code Discussion 10. Adjourn p:\co m_dvpt\cdrb. agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW A BOARD 1830 COUNTY ROA OCTOBER 24,1 gg5 OOD, I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Absent Gordon Berggren Present Tim Johnson Present III. APPROVAL OF MINUTES A. September 26, 1995 Boardmember Robinson moved approval of the minutes of September 26, 1995, as submitted. Boardmember Berggren seconded. Ayes –all IV. APPROVAL OF AGENDA Boardmember Berggren moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes –all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Ground Sign —Great Hope Church and Maplewood Covenant Church Pastor David Frazer, of Great Hope Church of the Nazarene, was present. Pastor Frazer said the new, metal- framed sign would be bolted over the existing leaves appl'ed c m nt place. He also said the lettering will be painted and the maple the p I Y wood sign. Boardmember Robinson expressed concern ed be applied. o t th durability of painted letters and glued leaves. Pastor Frazer said a sealant would Berggren moved the Community Design Review Board approve the sign sketch and "changes to the sign facing (lettering)," dated October 12, 1995, for a 32- square- foot ground sign at 2691 White Bear Avenue for Great Hope Church of the Nazarene and Maplewood Covenant Church, since: 1. A 32- square -foot sign would not be too large for this 2.10 acre sign. 2. The design of the sign is attractive. Community Design Review Board -2- Minutes of 10 -24 -95 3. There is a need for this sign. 4. The sign would not block a driver's visibility when exiting the site. 5. This sign would not effect any single - dwelling property. 6. A 32- square -foot sign is appropriate for White Bear Avenue frontage location. The proposed sign shall not extend onto the boulevard. Boardmember Johnson seconded. Ayes –all B. Ground Sign — Village on Woodlynn Howard Rekstad, of the Village on Woodlynn, was present at the meeting. Mr. Rekstad said it would be a basic plywood sign, with 4 x 4 standards on each end, and will be mounted in concrete. This is the first identification sign for the Village in the 5% years they have been on Woodlynn. Mr. Rekstad said the letters will be applied by a new masting process. Boardmember Robinson moved the Community Design Review Board recommend approval of the sign sketch, dated October 12, 1995, for a 24- square -foot ground sign at the Village of Woodlynn, since: 1. A 24- square -foot sign would not be too large for this 4.67 acre site. 2. The design of the sign is attractive. 3. The setback meets the code. 4. There is a need for this sign. The applicant presently has no other identification signage. 5. The sign would not block a driver's visibility when exiting the site. 6. This sign would not effect any single dwelling property. Boardmember Berggren seconded. Ayes –all C. Sign Plan Change —Red Rooster Liquor Lounge Mark Weinand, of the Red Rooster Lounge, was present at the meeting. He said they are going to use 3M products that have a 5 -year guarantee against fading, etc. The board and staff discussed the possibility of setting a precedent by allowing one tenant of a building to install a canopy. Boardmember Berggren moved the Community Design Review Board approve the amendment of Condition 3 of the comprehensive sign plan for the Plaza 3000 North Annex as follows (additions are underlined): 3. The approved signage area on the Plaza 3000 North Annex is the upper building fascia. The maximum letter height allowed is 36 inches. The total sign height for more than one line of copy shall not exceed four feet. These signs shall be individual, internally -lit letters mounted on raceways. There must be at least two feet between both ends of a tenant's sign and that tenant's store front. These signs must be centered horizontally and vertically within the upper building fascia. Community Design Review Board -3- Minutes of 10 -24 -95 The Red Rooster Liquor Lounge is an exception. The Red Rooster may display their sign on back -lit awnings on the front and side of their space, as shown on the plans date - stamped October 16, 1995. Boardmember Johnson seconded. Ayes –aII D. Building Remodel —Merit Chevrolet Pat Sullivan, with Sullivan Building Systems, Inc., was present and explained the project. Mr. Sullivan said the remodeling will be done on the main building only at this time. He said the existing steel on the north side of the building will be resurfaced with a troweled -on, manufactured styrofoam polystyrene product (EIFS– exterior insulated finished system). A guard rail will also be placed to prevent cars from backing into the building. Mr. Sullivan said the existing dock would be torn out and replaced. Boardmember Robinson moved the Community Design Review Board recommend approval of the plans date - stamped October 19, 1995, for the Merit Chevrolet exterior building changes. This approval is subject to the following conditions: 1. Except for the showroom, the proposed changes to the north elevation are approved as submitted. The exterior changes shown for the showroom and parts /service portion of the building are approved in concept. The applicant shall submit the final plans to staff for approval. 2. This approval does not include signs. The applicant shall apply to city staff for sign permits. 3. If there are any minor changes, they shall be subject to staff approval. 4. Approve the dock replacement on the north elevation of the building subject to meeting the plan submitted to the Community Design Review Board at its meeting of October 24, 1995. Boardmember Johnson seconded. Ayes –aII VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS Boardmember Robinson reported on the City Council meeting of October 9, 1995. IX. STAFF PRESENTATIONS A. Representation for the November 13 City Council Meeting: Mary Erickson Community Design Review Board -4- Minutes of 10 -24 -95 B. Sign Code Discussion Staff feels it is unjust for an applicant to spend $311 to appear before the board for a simple sign request such as those required for churches. Secretary Ekstrand asked if the Community Design Review Board would support a code change to allow 32 -foot signs without their review and approval. He said staff would write an ordinance amendment and bring it to the board for recommendation. Then the city council will review it twice. The board agreed with this and supported the ordinance change. C. Secretary Ekstrand presented Maplewood tee shirts to the board. These were given by the city to the employees and various board members in recognition of their service. X. ADJOURNMENT The meeting adjourned at 8 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD November 14, 1995 7:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: October 24, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Remodel — Office Building, 1973 Sloan Place b. Building and Tower Proposal — AT &T, 1840 English Street c. Building Proposal — Pariseau Dental Clinic, 11th Avenue d. Building Addition — Hesley Office Building, 2607 White Bear Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the November 27, 1995 City Council Meeting (AT &T proposal) 10. Adjourn p:\com_dvpt \cdrb. agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA NOVEMBER 14, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Present Tim Johnson Present III. APPROVAL OF MINUTES A. October 24, 1995 Boardmember Berggren moved approval of the minutes of October 24, 1995, as submitted. Boardmember Robinson seconded. Ayes —aII IV. APPROVAL OF AGENDA Boardmember Vidyashankar moved approval of the agenda as submitted. Boardmember Johnson seconded. Ayes —aII V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Building Remodel— Office Building, 1973 Sloan Place There was no representative present for this item. The board discussed the requirement for shutters. They also asked that the new materials be required to match the existing. Boardmember Robinson moved the Community Design Review Board recommend approval of the plans (stamped November 1, 1995) for the new windows and replacement door at 1973 Sloan Place. This approval is subject to the applicant meeting UBC requirements and with the following conditions: 1. Match the existing windows and frames in color. 2. Match the existing brick soldier course and sill in color. Boardmember Vidyashankar seconded. Ayes —aII Community Design Review Board -2- Minutes of 11 -14 -95 A representative for Item 6.b., Building and Tower Proposal —AT &T, 1840 English Street was not present so this item was tabled until after Item d. C. Building Proposal — Pariseau Dental Clinic, 11th Avenue The applicant, Greg Pariseau, was present at the meeting. Mr. Pariseau said he had no problems with the staff recommendations as they existed at the time they were presented. However, Mr. Pariseau explained that, as they were surveying and attempting to stake the building as shown on the site plan, it appears the building would be placed in an area that has been graded by the property owners to the east. He said it is possible that up to 100 feet of his property has been changed and this most likely involves the building, drive and parking area. As a result, the elevations have been altered to such an extent that it may not be possible to build in that location now. Mr. Pariseau said that he and staff had discussed an option of moving the building to the western part of the site. Secretary Ekstrand indicated that there must be 30 feet between the right of way and the building, and 15 feet between the right of way and the parking lot, because German Street is still a platted street. Boardmember Berggren moved the Community Design Review Board recommend approval of the plans (stamped October 25, 1995) for a dental office for Dr. Mary Pariseau, based on the findings required by the code. The applicant shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. b. Get a lot division approved by the city to create this site and show proof of recording with Ramsey County. c. Provide a certificate of survey. (code requirement) d. Payment to the City of North St. Paul for part of the cost of 11th Avenue as it relates to this property. 3. Complete the following before occupying the building: a. Install a reflectorized stop sign at the exit, a handicap - parking sign for the handicap - parking space and an address on the building. b. Construct a trash dumpster enclosure for any outside trash containers that may be used. (code requirement) The design and placement of an enclosure shall be subject to staff approval. Community Design Review Board -3 Minutes of 11 -14 -95 c. Install an in- ground sprinkler system for the area in front of the building. (code requirement) d. Install a fire hydrant, subject to the fire marshal's approval. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety, or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. 6. Staff shall approve any site plan change resulting from a relocation of the building to the west. Boardmember Vidyashankar seconded. Ayes –all D. Building Addition — Hesley Office Building, 2607 White Bear Avenue David Hesley, the applicant, was present at the meeting. Mr. Hesley suggested possibly using a catch basin and draining into the sewer system used by the property to the west. He asked the board to consider allowing him to escrow the money for the drainage system, as well as curb, paving, and landscaping. He would then have time to reevaluate an alternative to draining to White Bear Avenue. Secretary Ekstrand said there was no objection to escrowing the money, but the drainage and grading plan must be approved before a building permit is issued. Mr. Hesley also requested escrowing the money for the trash dumpster and in- ground sprinkler and then installing them in the spring. the board. Mr. Krum m said R the material on the outs de of the trash enclosure answered wound be the the oard. Mr. Krum same vinyl siding as on the addition. Boardmember Vidyashankar moved the Community Design Review Board recommend approval of the plans, date - stamped October 27, 1995, for the building addition at 2607 White Bear Avenue for David H. Hesley. This approval is subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. Community Design Review Board -4- Minutes of 11 -14 -95 2. Before the city issues a building permit for this project, the applicant shall: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. The drainage plan shall show catch basin(s) to collect parking lot runoff with piping to the storm sewer in White Bear Avenue. b. Submit cash escrow or an irrevocable letter of credit to cover all site - related improvements, including sprinkler system and site drainage. The site drainage plan shall be subject to approval by the city engineer. The city will refund this escrow once all conditions have been met. 3. Complete the following: a. Construct a trash dumpster enclosure for any outside trash or recyclable - material containers. The enclosures must match the color of the building. (code requirement) b. Install an in- ground sprinkler system for the front yard. (code requirement) 4. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded. Ayes –all B. Building and Tower Proposal —AT &T, 1840 English Street Ted Olson, property manager for AT &T Wireless, was present at the meeting. Mr. Olson said they reviewed the recommendations and had no questions. He also said the city building inspector, Marge Ostrom, indicated to him that she would prefer to see the roof flat because of fire concerns. Secretary Ekstrand said he spoke with Ms. Ostrom and Jim Embertson, the city fire marshal, and the consensus was that it probably could work. Mr. Olson said the structure is brought in as a cast - concrete building and then a colored paint is applied for a brick look. They would match the immediately adjacent buildings, at this site, with darker brown brick and banding on the corners with lighter tan trim. Mr. Olson described the brick fascia as integrally -cast with grout lines that will be painted tan or buff color. Mr. Olson said no lighting is required at the top of a 150 -foot tower unless the tower is in close proximity to an airport. He informed the board that AT &T prefers to add towers, as demand increases, rather than raise the height of an existing pole. He said there would be no interference for radio, television or other electronic devices. Secretary Ekstrand recommended that screening of the storage area be required in an attempt to clean up the area. Mr. Olson was agreeable to providing a buffer. Secretary Ekstrand said he was also suggesting that some additional landscaping be added in the front of the building. Boardmember Robinson was concerned about the trash enclosure. Mr. Olson said no trash would be generated by the facility. This requirement is directed at enclosing the existing Community Design Review Board -5- Minutes of 11 -14 -95 dumpster and cleaning up some of the deficiencies of the property. Mr. Olson said he would work with staff to achieve a design that would work well on the site. Boardmember Berggren moved the Community Design Review Board recommend: A. Adoption of the resolution which approves a conditional use permit for a 150 - foot -tall cellular telephone tower and equipment building at 1840 English Street. Approval is based on the findings required by code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. B. Approve the plans, date - stamped October 4, 1995, for a 150 - foot -tall cellular telephone tower and equipment building at 1840 English Street. Approval is based on the findings required by code and subject to the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Submit a landscaping and screening plan to the city for staff approval. An opaque screening material shall be added to the fencing on the south and west sides to decrease visibility. b. Submit revised building plans showing a gable roof on the proposed building, subject to staff approval. Staff may waive the requirement for the roof if building code clearances cannot be met. 3. Complete the following before occupying the building: a. Construct a trash dumpster enclosure for the trash dumpster (code requirement), unless the dumpster is kept out of view behind the building. The applicant must submit the enclosure design and location proposal to staff for approval. b. Clean up the site and dispose of any debris. c. Repaint or reside the two buildings in the rear of the site. Boardmember Vidyashankar seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. Community Design Review Board -6- Minutes of 11 -14 -95 VIII. BOARD PRESENTATIONS There were no board presentations. IX. STAFF PRESENTATIONS A. Representative for the November 27, 1995, City Council Meeting: Mr. Vidyashankar Secretary Ekstrand said the next review board meeting, to be held on November 28, 1995, would probably be canceled. The only item The board also agreed to cancel he December 26, 1995, the board waives review of small signs. meeting. X. ADJOURNMENT The meeting adjourned at 8:22 p.m. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA DECEMBER 13, 1994 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Bruce Thompson Present Marie Robinson Present Roger Anitzberger Present Ananth Vidyashankar Present III. APPROVAL OF MINUTES A. November 15, 1994 Boardmember Robinson moved approval of the amended minutes of November 15, 1994, correcting page 10, line 8 of text, to read as follows: "Boardmember Robinson seconded." Boardmember Anitzberger seconded. Ayes —all B. November 22, 1994 Boardmember Anitzberger moved approval of the minutes of November 22, 1994, as submitted. Boardmember Vidyashankar seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Vidyashankar moved approval of the agenda as submitted. Boardmember Anitzberger seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. 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If any required work is not done, the City may allow temporary occupancy if : a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The City receives an agreement that will allow the City to complete any unfinished work. 5. All work shall follow the approved plans. The Director of Community Development may approve minor changes. Boardmember Robinson seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS The Board discussed its meeting with the City Manager and City Council.of December 5, 1994. Boardmember Thompson said he would be resigning from the Board at the end of December. Boardmember Anitzberger spoke about the City Council meeting of December 12, 1994. IX. STAFF PRESENTATIONS Board Member representative for the December 19 meeting: Boardmember Anitzberger X. ADJOURNMENT Meeting adjourned at 7:40 p.m.