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HomeMy WebLinkAboutCouncil Minutes (2) AGENDA M APLEWOOD COMMUNITY DESIGN REVIEW BOARD January 24, 1995 7:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: December 13, 1994 4. Approval of Agenda 5. Unfinished Business a. Landscape Plan — Maplewood Retail Addition, White Bear Avenue and Highway 36 6. Design Review a. Building Addition — Hilltop Dental Clinic, 50 E. County Road B b. CDRB Annual Report c. Elections of Chairperson and Vice Chairperson 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the February 13, 1995 City Council Meeting 10. Adjourn ■ MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA JANUARY 24, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7:00 p.m. II. ROLL CALL Marvin Erickson P resent Marie Robinson Present Roger Anitzberger Present Ananth Vidyashankar Present III. APPROVAL OF MINUTE A. December 13, 1994 Boardmember Anitzberger moved approval of the minutes of December 13, 1994, as submitted. Boardmember Robinson seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Anitzberger seconded. Ayes —all V. UNFINISHED BUSINESS A. Landscape Plan — Maplewood Retail Addition, White Bear Avenue and Highway 36 John Dietrich, RLK Associates, was present representing the developer of the retail addition. Mr. Dietrich stated that both he and the developer had looked at and were in agreement with the staff recommendations. He also agreed to work with staff in changing the species of plant material, changing deciduous and other plant material to oak to have year -round leaves, and to look at clustering of shrub material around the pond area. Mr. Dietrich said they would use a stronger combination of perennial and annual rye as an initial groundcover instead of the Birdsfoot trefoil. Fran Kiesling, an environmental intern with the City, mentioned that she had lists of various commercial seed mixtures for different conditions. She said she would be willing to work with the developer in selecting an appropriate mix for their use. Secretary Ekstrand explained that there is a 25-foot site tria taller 21/2 required ed by City Code at the corner, and plantings within this area are not allowed to be 1 Community Design Review Board Minutes of 1 -24 -95 Boardmember Robinson moved the Community Design Review Board recommend approval of the site and landscape plans (date - stamped December 30, 1994) for the Maplewood Retail Addition, subject to the following staff recommendations. The developer shall revise the landscape plan as follows before getting a building permit: 1. Replace the Birdfoot trefoil seed with a less dominant seed. 2. Add 14 more shade trees along the White Bear Avenue and 11th Street frontages as shown on the reduced landscape plan in the report dated January 13, 1995. 3. Stagger the boulevard trees and plant them far enough away from the parking lot so they will not overhang the pavement when they are mature. 4. Replace the pine and spruce trees around the pond with Red cedars and varieties of oak trees that keep their leaves in the winter. 5. Provide shrubbery around the pond for lower level screening and wildlife habitat. 6. All plantings and seed types must be common to Minnesota. Boardmember Anitzberger seconded. Ayes —all VI. DESIGN REVIEW A. Building Addition — Hilltop Dental Clinic, 50 East County Road B Craig Anderson of Pratt Construction was present representing the applicant. Mr. Anderson said they may have difficulty during the winter cutting the curb that is required to make the clinic handicap - accessible. They would then escrow the necessary amount. The sprinkler system would be started now but will also have to be completed later. The second floor of the building is not used. Boardmember Anitzberger moved the Community Design Review Board recommend approval of the plans (stamped January 9, 1995) for a building addition to the Hilltop Dental Clinic at 50 East County Road B, subject to the findings required by the Code. Dr. Taylor, the property owner, shall do the following: 1. Complete the following before occupying the building: a. Provide a handicap - parking space with a handicap - parking sign. -2- Community Design Review Board Minutes of 1 -24 -95 b. Install an in- ground sprinkler system for the lawn and landscaping around the proposed addition. (code requirement) 2. If any required work is not done, the City may allow temporary occupancy if: a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The City receives an agreement that will allow the City to complete any unfinished work. 3. All work shall follow the approved plans. The Director of Community Development may approve minor changes. Boardmember Vidyashankar seconded. Ayes —all B. CDRB Annual Report Secretary Ekstrand noted that he counted the multiple applications of larger projects as individual items reviewed. Boardmember Anitzberger moved approval of the 1994 Community Design Review Board annual report. Boardmember Vidyashankar seconded. Ayes —all C. Elections of Chairperson and Vice Chairperson Boardmember Robinson moved nomination of Mary Erickson as Chair. Boardmember Vidyashankar seconded. Ayes — Robinson, Anitzberger, Vidyashankar Boardmember Robinson moved nomination of Roger Anitzberger as Vice Chair. Boardmember Erickson seconded. Ayes— Erickson, Robinson, Vidyashankar VII. VISITOR PRESENTATIONS There were no visitor presentations. - 3 - Community Design Review Board Minutes of 1 -24 -95 VIII. BOARD PRESENTATIONS Boardmember Anitzberger reported on the December 12, December 19 and January 13, 1995, City Council meetings. IX. STAFF PRESENTATIONS A. Board Member representative for the February 13 City Council meeting: Boardmember Vidyashankar The next Board meeting is tentatively scheduled for either February 7 or February 21, depending on the priority of the items to be reviewed. Secretary Ekstrand will notify the members accordingly. X. ADJOURNMENT Meeting adjourned at 7:53 p.m. -4- MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA FEBRUARY 21, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7:00 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Roger Anitzberger Present Ananth Vidyashankar Present III. APPROVAL OF MINUTES A. January 24, 1995 Boardmember Anitzberger moved approval of the minutes of January 24, 1995, as submitted. Boardmember Robinson seconded. Ayes —aII IV. APPROVAL OF AGENDA Boardmember Anitzberger moved approval of the amended agenda, reversing Items 6.a. and 6.b. Boardmember Vidyashankar seconded. Ayes —aII V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Building Addition —Media Play at Birch Run Station, 1725 Beam Avenue Bob Pounds and Chris Simmons, both of the Welsh Companies, were present at the meeting. They had no questions, comments, or objections to the recommendations. Boardmember Robinson asked about the amount of space to be used by Media Play and if this area is taller than the remainder of the building. Mr. Pounds said it would not be any higher. The Board also asked about signage. Secretary Ekstrand explained that signs are not part of this review. A revised sign plan has been proposed and will be presented for review at a future meeting. Boardmember Robinson moved the Community Design Review Board recommend approval of the plans (stamped January 25, 1995) for the Media Play addition and revisions at Birch Run Station, subject to the findings required by the Code. The developer shall do the following: 1. Repeat this review in two years if the City has not issued a building permit for this project. ■ Community Design Review Board - 2- Minutes of 02 -21 -95 2. Before getting a building permit, the applicant shall revise the building elevations for Staff approval. The rear elevation of the addition shall match the design and materials of the back of the existing building. 3. Complete the following before occupying Media Play: a. Screen any new roof - mounted equipment visible from streets or adjacent property (code requirement). The screening shall match the others on the building. b. Provide trash dumpster enclosures for all trash dumpsters (code requirement). These enclosures shall match the others on the site. c. The proposed truck ramp down to the dock doors behind the building shall not extend further north than the existing building line. d. Provide site /security lighting around the building (code requirement). e. The driveway on the east side of the building shall have yellow curbs and be posted for no parking. 4. Signs are not included in this approval. The applicant must apply for a comprehensive sign plan change for any new signage. The "feature frames" on the front of the building are considered signs and are not allowed. 5. If any required work is not done, the City may allow temporary occupancy if: a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The City receives an agreement that will allow the City to complete any unfinished work. 6. All work shall follow the approved plans. The Director of Community Development may approve minor changes. Boardmember Anitzberger seconded. Ayes —all B. Building Addition — Ramsey County Correctional Facility, 297 Century Avenue Art Cavora, superintendent of the correctional facility, and Dale Wenkus, Wold Architects, were present representing the applicant. Mr. Wenkus gave a presentation explaining the proposal. The steps on the back of the addition are to be used in case of fire. A fence will be installed around the area. Boardmember Vidyashankar moved the Community Design Review Board recommend: Community Design Review Board -3 - Minutes of 02 -21 -95 II. Approval of the plans (stamped January 4, 1995) for the expansion of the Ramsey County Correctional Facility at 297 South Century Avenue, subject to the findings required by the Code. Ramsey County shall do the following: 1. Repeat this review in two years if the City has not issued a building permit for this project. 2. Submit a revised landscape plan for staff approval showing additional trees east of the parking lot before getting a building permit. 3. If any required work is not done, the City may allow temporary occupancy if: a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The City receives an agreement that will allow the City to complete any unfinished work. 4. All work shall follow the approved plans. The Director of Community Development may approve minor changes. III. Waive the screening requirement for the rooftop mechanical equipment on the Ramsey County Correctional Facility addition because: 1. It would not improve the building's appearance or affect property values. 2. The building is a long distance from Century Avenue and the nearest homes. 3. The City waived the screening requirement for the roof - equipment installed on top of the 1993 additions. The County shall paint the roof equipment to match the building (code requirement). Boardmember Anitzberger seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS A. February 13 City Council Meeting: Boardmember Vidyashankar reported Community Design Review Board -4 - Minutes of 02 -21 -95 IX. STAFF PRESENTATIONS A. Board Member Representative for March 13 City Council Meeting: Boardmember Robinson X. ADJOURNMENT The meeting adjourned at 8:26 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD February 21, 1995 7:00 P.M. Conference Room A Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: January 24, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Addition — Ramsey County Correctional Facility, 297 Century Avenue b. Building Addition — Media Play at Birch Run Station, 1725 Beam Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the February 27, 1995 City Council Meeting 10. Adjourn AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD March 14, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: February 21, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Addition — Carver Elementary School, 2680 Upper Afton Road b. Building Addition — Holiday Station Store, Lower Afton and McKnight Roads c. Building Addition — Corner Kick Soccer Center, 1357 Cope Avenue d. Building Remodel and Sign Request — Mervyn's at the Maplewood Mall e. Sign Request — Jumpin' Jax Sign at the Maplewood Mall 7. Visitor Presentations 8. Board Presentations a. Interview — CDRB Vacancy 9. Staff Presentations a. Representative for the March 27, 1995 City Council Meeting 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MARCH 14, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Roger Anitzberger Present Ananth Vidyashankar Present III. APPROVAL OF MINUTES A. February 21, 1995 Boardmember Robinson moved approval of the minutes of February 21, 1995, as submitted. Boardmember Anitzberger seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Anitzberger moved approval of the amended agenda, omitting Item 6.d. Boardmember Vidyashankar seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Building Addition — Carver Elementary School, 2680 Upper Afton Road Myrene Biernat, ATS &R Architects, gave a presentation on the addition and answered questions from the Board. Pat Sarver, a landscape architect with ATS &R, described alternate landscape plans and also answered Board questions. He said a Southeast Asia landscape feel was requested so appropriate plants that would tolerate Minnesota weather were chosen. The landscape, as planned, would require minimal upkeep and would include interactive gardens. Two overhead site lights would be added in addition to the existing lights. Boardmember Robinson moved the Community Design Review Board recommend: B. Approval of the plans stamped January 18, 1995, and the utility, grading and erosion control plan stamped March 9, 1995, for the Carver Elementary School expansion. The following conditions apply: Community Design Review Board -2- Minutes of 03 -14 -95 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following for staff approval before the city issues a building permit: a. A revised site plan showing 18- foot -deep parking stalls or 2- foot -wide non -grass areas next to the curbs for vehicle overhang. b. A plan showing the design of the trash dumpster gate. The gate shall be 100% opaque. (code requirement) c. A revised landscape plan showing: (1) Screening north of the westerly parking lot that is at least six - feet -tall. (2) Additional evergreen trees on the northeast corner of the existing school to help screen the new service drive from the homes to the north. (3) Sod on all disturbed areas. d. A grading, drainage, utility and erosion control plan for the city engineer's approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. This plan shall have a catch basin on the north side of the proposed expanded parking lot. e. The school district or contractor shall provide the city with documentation that they have permission to put storm water on to Ramsey County property. 3. Complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Install reflectorized stop signs at all exits and a handicap - parking sign for each handicap - parking space. c. Install continuous concrete curbing around all existing and proposed parking and drive areas. (code requirement) d. Install site lighting, subject to the director of public safety's approval. Lighting shall not exceed one foot - candle of light at any residential property line. The contractor shall shield or aim the lights so the light source is not visible. (code requirement) 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. Community Design Review Board -3- Minutes of 03 -14 -95 b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. C. Waive the screening requirement for the new rooftop mechanical equipment on the Carver Elementary School addition because: 1. It would not improve the building's appearance or affect property values. 2. The addition would be at least 450 feet from Upper Afton Road on the north and 400 feet from the church to the east. The new gym would screen the view from the west and there is a playground and a park to the south of the proposed addition. The school district or contractor shall paint the new mechanical equipment to match the building. (code requirement) D. Adoption of the resolution which approves a variance from the requirement for an in- ground lawn irrigation system for Carver Elementary School. The city bases the variance on the following findings: 1. The spirit and intent of the ordinance would be met since the school district has a maintenance staff to water the lawns when needed. 2. The school property is well maintained. Boardmember Anitzberger seconded. Ayes —all B. Building Addition — Holiday Station Store, Lower Afton and McKnight Roads Mark Nelson, the real estate manager for Holiday Companies, gave a presentation on the project. Mr. Nelson said the building will have a corner checkout system that allows entrance and convenient parking on both sides of the building. The building will be oriented toward McKnight Road, but access will be both from McKnight and Lower Afton Road. Mr. Nelson also said a detached, single -stall car wash will be included. Samples of building material were shown to the Board. The Board also discussed signage, grading, drainage, traffic control, and curb cuts with the applicant. Mr. Nelson explained that the code would require the minor fuel designation which limits fueling capacity (one gas island) for this project because the distance from the southerly line of the Holiday property to the northerly line of the residential property is Tess than 350 feet. Secretary Ekstrand discussed the property valuation study that was requested by the Planning Commission. Mr. Nelson said Holiday eliminated the convenience foods drive -thru concept and this has allowed them to have more green space along McKnight and a greater setback for the car wash. Community Design Review Board -4- Minutes of 03 -14 -95 Boardmember Vidyashankar moved the Community Design Review Board recommend: Approval of the plans (stamped January 25, 1995) for the proposed Holiday Station at the southeast corner of Lower Afton and McKnight Roads, subject to the findings required by the code. The developer shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following before the city issues a building permit: a. A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. b. Dedication of a walkway easement along the westerly three feet of the site. c. A certificate of survey. (code requirement) d. A revised site plan with the following changes: 1.) Omit all rolled- bituminous curbing and replace with continuous concrete curbing. (code requirement) 2.) Widen all customer parking stalls to ten feet. Employee parking spaces may be nine - feet -wide, but must be signed for employee parking only. (code requirements) 3.) A 15 -foot parking lot setback from Lower Afton Road. (code requirement) 4.) Keep the ground sign outside of a 25 -foot sight triangle at the intersection. (code requirement) 5.) Show a five - foot -wide concrete sidewalk along McKnight Road from the Lower Afton Road curb to the proposed south curb cut. This sidewalk shall lie between the buried telephone wires and the future right -of -way. e. A revised landscape plan for staff approval showing additional evergreen trees along both frontages and additional plantings in the southeast corner of the property. 3. The applicant shall not get a building permit unless the city council approves a land use plan change and rezoning to BC (business commercial) and changes the code to allow two pump islands instead of one. 4. Complete the following before occupying the building: a. Restore and sod - damaged boulevards. Community Design Review Board -5- Minutes of 03 -14 -95 b. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap - parking space and an address on the building. (code requirements) c. Screen all roof - mounted equipment visible from streets or adjacent property. Screening must be compatible with the building materials and colors. (code requirement) d. Install an in- ground sprinkler system for all landscaped areas. (code requirement) 5. If any required work is not done, the city may allow temporary occupancy if : a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 6. This approval does not include the signs. Signage will be reviewed by staff. 7. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded. Ayes —all C. Building Addition — Corner Kick Soccer Center, 1357 Cope Avenue The applicant was not present. Secretary Ekstrand explained the project which includes a glassed -in viewing area, an extension of the snack bar and a parking authorization for fewer spaces than code requires. Mr. Ekstrand said, although some of the citizen comments were unfavorable, the police department did not have problems with the facility. Boardmember Anitzberger moved the Community Design Review Board recommend: 2. Approval of a parking authorization for 149 fewer parking spaces than are required by the code. Approval is based on the following reasons: a. The proposed addition is support- oriented and would not generate additional traffic. b. The city council approved a parking authorization for 151 fewer spaces in 1989. If a parking shortage develops, the city council may require that the applicant restripe part of the parking lot with nine - foot -wide spaces for employee parking and add six more spaces west of the proposed addition. 3. Approval of the plans (stamped February 15, 1995) for the Corner Kick Soccer Center, subject to the findings required by the code. The property owners shall do the following: Community Design Review Board -6- Minutes of 03 -14 -95 a. Repeat this review in two years if the city has not issued a building permit for this project. b. Provide a revised landscape plan for the area along Cope Avenue showing at least two, six - foot -tall evergreen trees between each shrub grouping. The evergreens must be a dense variety like spruce, not airy such as Norway pine. This plan shall be submitted for staff approval before the city issues a building permit. c. Complete the following before occupying the building: 1.) Screen any new roof - mounted equipment visible from streets or adjacent property. (code requirement) 2.) Plant the new trees that are required. d. If any required work is not done, the city may allow temporary occupancy if : 1.) The city determines that the work is not essential to the public health, safety or welfare. 2.) The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 3.) The city receives an agreement that will allow the city to complete any unfinished work. e. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded Ayes —all Boardmember Robinson emphasized that Item 3.b. did specifically require evergreen trees, not Norway pine, etc. D. Sign Request — Jumpin' Jax at the Maplewood Mall The applicant was not present. Secretary Ekstrand presented the report. Boardmember Anitzberger moved the Community Design Review Board recommend approval of the Jumpin' Jax sign at the Maplewood Mall as shown on the plans date - stamped March 3, 1995. Boardmember Vidyashankar seconded. Ayes —all Boardmember Robinson asked for clarification of the colors of the sign. VII. VISITOR PRESENTATIONS There were no visitor presentations. Community Design Review Board -7- Minutes of 03 -14 -95 VIII. BOARD PRESENTATIONS A. March 13, 1995 City Council Meeting: Boardmember Robinson reported. B. Interview for Community Design Review Board Vacancy The Board interviewed the applicant, Gordon Berggren. The Board then discussed the qualifications of the applicant. Boardmember Anitzberger moved the Community Design Review Board recommend the City Council appoint Gordon Berggren to the Community Design Review Board to fill the present vacancy. Boardmember Robinson seconded. Ayes —all IX. STAFF PRESENTATIONS A. Board Member Representative for March 27 City Council Meeting: Boardmember Erickson X. ADJOURNMENT The meeting adjourned at 9:15 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD March 28, 1995 7:00 P.M. City Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: March 14, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Building Addition — Arlington Hills United Methodist Church, 759 East County Road B b. Twin Home — Dale Perrault, Ivy Avenue and Mayhill Road 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the April 10, 1995 City Council Meeting 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MARCH 28, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Roger Anitzberger Present (arrived at 7:17 p.m.) Ananth Vidyashankar Present III. APPROVAL OF MINUTES A. March 14, 1995 Boardmember Robinson moved approval of the minutes of March 14, 1995, as submitted. Boardmember Vidyashankar seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda. Boardmember Vidyashankar seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Building Addition — Arlington Hills United Methodist Church, 759 East County Road B Ken Benson, chairman of the trustees of the church, was present at the meeting. Mr. Benson explained they were asking for the variance because there are seven acres of land and it would be too expensive to install an inground lawn- irrigation system. Mr. Benson also said six to eight retired church members very adequately maintain the grounds and water the plants around the church. This is done on a regular schedule. He said the stucco and brick on the addition will match the church as closely as possible. Mr. Benson said the existing driveway will swing slightly to the east by the new entrance near the education area and additional accessibility for the elderly will be added in the front. A representative of MCL, the architectural firm designing the addition, said the corner of the east section of the new wing will extend 62 feet from the property boundary. Mr. Benson said there will be some additional exterior lighting on the outside face of the new addition. Secretary Ekstr annuasancet the Mr fou interior oe steps on the screened so they are not 1 Community Design Review Board -2- Minutes of 03 -28 -95 northeast side will compensate for the difference in grade. He also said the only rooftop equipment will be a drain. Boardmember Robinson moved the Community Design Review Board recommend: 1. Adoption of the resolution which grants a conditional use permit for a church and nursery/preschool at 759 East County Road B. This permit is based on the standards for approval required by Code and subject to the following conditions: a. All construction shall follow the site plan approved by the City. The Director of Community Development may approve minor changes. b. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may extend this deadline for one year. c. The City Council shall review this permit in one year. 2. Adoption of the resolution which approves a variance from the requirement for an in- ground lawn irrigation system for Arlington Hills United Methodist Church. The City bases approval on the following reasons: a. The spirit and intent of the ordinance would be met since the church has a maintenance staff to water the lawns when needed. b. The church property is well maintained. 3. Approval of the plans (stamped February 2, 1995) for the narthex and Christian education area additions and landscaping at Arlington Hills United Methodist Church, 759 East County Road B. Approval is subject to the church doing the following: a. Repeat this review in two years if the City has not issued a building permit for this project. b. Complete the following before the City issues a building permit: (1) Provide a plan for screening any new roof -top equipment that may be added. This plan shall be submitted for Board approval. (code requirement) (2) Submit a grading, drainage, utility and erosion control plan to the City Engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. (3) Provide a revised landscaping plan for staff approval showing an evergreen planting screen to block headlight glare east of the pick -up /drop -off area. c. Complete the following before occupying the building: (1) Screen all new roof - mounted equipment visible from streets or adjacent property. . ! Community Design Review Board -3- Minutes of 03 -28 -95 (2) Construct a trash dumpster enclosure. The enclosure must match the color of the garage structure. Wooden enclosures must be protected in front with concrete - filled steel -pipe bollards. (code requirement) d. If any required work is not done, the City may allow temporary occupancy if : (1) The City determines that the work is not essential to the public health, safety or welfare. (2) The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. (3) The City receives an agreement that will allow the City to complete any unfinished work. e. All work shall follow the approved plans. The Director of Community Development may approve minor changes. Boardmember Vidyashankar seconded. Ayes—all B. Twin Home —Dale Perrault, Ivy Avenue and Mayhill Road Dale Perrault, the applicant, was present. Mr. Perrault said he had no problem with the staff recommendations. He also said Interstate Lumber did the plans and recommended individual rather than continuous roof venting. Mr. Perrault said he planned to sod the yard, plant one tree, and add rock and shrubs along the front sidewalk. He proposes to finish the unit on the south first and then list it for sale. A prospective buyer could either buy that side, or have the north unit finished to his /her specifications. Boardmember Vidyashankar moved the Community Design Review Board recommend: Approval of the plans (stamped March 10, 1995) for a twin home proposed by Dale Perrault, subject to the findings required by the code. Mr. Perrault shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Sod each lot, including the boulevards and plant a 2.5 -inch caliper hardwood tree in the front yard of each unit. 3. Have all property irons in place before a building permit is issued. 4. Give the city a cash escrow or irrevocable letter of credit if the lots and boulevards are not sodded, and the two trees are not planted, by occupancy. The amount shall be 150% of the cost of doing this work. The property owner shall give the staff an agreement that will allow the city to complete any unfinished work. i Community Design Review Board -4- Minutes of 03 -28 -95 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Anitzberger seconded. Ayes—all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS March 27 City Council Meeting: Boardmember Erickson reported IX. STAFF PRESENTATIONS A. Board Member Representative for April 10 City Council Meeting: Boardmember Vidyashankar X. ADJOURNMENT The meeting adjourned at 7:45 p.m. AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD April 11, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: March 28, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review Building Elevations, Comprehensive Sign Plan and Rooftop Equipment Screening Waiver — Maplewood Retail Addition 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations Representative for the April 24, 1995 City Council Meeting 10. Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA APRIL 11, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Present III. APPROVAL OF MINUTES A. March 28, 1995 Boardmember Robinson moved approval of the minutes of March 28, 1995, as submitted. Boardmember Vidyashankar seconded. Ayes —all IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda. Boardmember Vidyashankar seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Building Elevations, Comprehensive Sign Plan and Rooftop Equipment Screening Waiver — Maplewood Retail Addition Greg Madsen, the project architect for Ryan Companies, was present representing Home Depot, Cub Foods, Petsmart and Boston Market. Mr. Madsen said extra aesthetic changes were added to the plans and he wanted to explain these additional items. In an effort to carry the building design throughout the center, all the pylon signs will have a blondish rock -base block foundation with a brick cap. The entire element of the Home Depot box sign is back -lit, not individually -lit letters. Boston Market would like to change their wall - sign location from the south to the north side. Home Depot has changed their design to include a brick base and some brick bands that would match the other buildings in the development. The east and north elevations will be painted concrete block. The Cub Foods' south and east elevations will be painted concrete block. Mr. Madsen showed samples of earth -tone dryvit that would be used for the sign backs. Community Design Review Board -2- Minutes of 04 -11 -95 Since screening from the east side would be ineffective, Mr. Madsen suggested using a mechanical unit that is primed with an earth -tone paint color that matches the building. If the unit is painted by the contractor, an electrostatic -type paint would be used. In summary, Mr. Madsen stated that all buildings will be of the same materials and detailing to provide cohesion throughout the project. Mr. Madsen then answered questions from the board about the plans. He also said they could comply with staff recommendations. Roger Anitzberger, a former member of the Community Design Review Board, commented that, according to his recollection, earlier plans submitted to the board in November showed front elevations that were more attractive and contained more brick. Mr. Anitzberger suggested the board ask for a 24" x 36" color photograph of a similar building in Plymouth, Minnesota in order to get a full impact of the yellow /orange and red colors being used. Boardmember Robinson moved the Community Design Review Board recommend: 1. Approval of the architectural plans date - stamped March 31, 1995, for the Maplewood Retail Addition, subject to the developer meeting the following conditions: a. Revise the brick design on Home Depot for staff approval to match the brick detail shown on Petsmart. b. Submit the video store building elevations to the CDRB for approval. c. Reduce the amount of red on Cub Food with the revised scheme to be submitted to staff for approval. 2. Approve the comprehensive sign plan for the Maplewood Retail Addition with the following conditions: a. Signage shall be installed as shown on the plans stamped by the city March 31, 1995. Staff may approve changes if the sign sizes and design are compatible with other signs within this shopping center and comply with code. Additional tenant signs, such as TCF on Cub Foods, may be approved by staff. b. All wall signs shall be internally -lit, individual letter signs with the exception of Home Depot's cabinet sign. c. The 40- foot -tall pylon signs shall be setback 45 feet from street right -of -ways to meet setbacks. d. This plan allows Cub Foods and Home Depot to display their store identification on each other's site since: (1) The number of pylon signs in the shopping center, as a whole, is under the maximum allowed by the code. Seven are proposed —the code allows nine. (2) The use of sign space on each others sign does not increase the number of signs. Community Design Review Board -3- Minutes of 04 -11 -95 3. Waive the screening requirement from the east for the rooftop mechanical equipment on Cub Foods and Home Depot because: a. It would not improve the building's appearance or affect property values. b. The grade elevation of the adjacent land to the east would be higher than the top of these buildings making the screening ineffective. c. The developer shall meet the following conditions: (1) Paint the new mechanical equipment to match the uppermost part of the building. (code requirement) (2) Submit the roof - equipment screen plans for the west, north and south sides of Cub Foods and Home Depot to staff for approval. Boardmember Berggren seconded. Boardmember Vidyashankar amended Item 1. c. of the above motion to read: "Reduce the amount of red on Cub Food with the revised scheme to be submitted to the CDRB for approval. Boardmember Berggren seconded. Ayes— Erickson, Vidyashankar, Berggren Nays— Robinson After voting on amended Item 1.c., Boardmember Vidyashankar Item 1.c. the Community Design Review Board recommend the above Boardmember Berggren seconded. Ayes— Erickson, Vidyashankar, Berggren Nays— Robinson VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS April 10 City Council Meeting: Boardmember Vidyashankar reported. IX. STAFF PRESENTATIONS Board Member Representative for April 24 City Council Meeting: Boardmember Berggren X. ADJOURNMENT The meeting adjourned at 8:33 p.m. T MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA APRIL 25, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gorgon Berggren Present III. APPROVAL OF MINUTES A. April 11, 1995 The minutes of April 11, 1995, were approved as submitted. Ayes —aII IV. APPROVAL OF AGENDA Boardmember Berggren moved approval of the amended agenda, tabling Item 6.A., Maplewood Townhouses —Ariel Street and Eleventh Avenue, until the next meeting. Boardmember Robinson seconded. Ayes —aII V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW B. Batteries Plus —White Bear and Radatz Avenues Cliff Snyder, of CMD Properties, Inc., was present at the meeting. Mr. Snyder objected to any requirement for brick on the building because the franchiser would not allow it. Mr. Snyder also was opposed to an 80 percent opaque landscape screen. He felt that trees would die. Boardmember Erickson said that it was up to the applicant to determine how he wished to meet the screening ordinance. Bruce Fischer of 2836 White Bear, the neighbor to the north, and Mrs. Magnuson, the neighbor to the east, were present at the meeting and discussed this proposal. Boardmember Vidyashankar moved the Community Design Review Board recommend: Approval of the plans (stamped April 3, 1995) for Batteries Plus, subject to the findings required by the code. The developer shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. Community Design Review Boards -2- Minutes of 04 -25 -95 2. Complete the following before the city issues a building permit: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. b. Submit a plan to screen any roof -top mechanical equipment to the community design review board if the screening is provided by other than the building parapet. c. Submit the design of the trash enclosure to the staff for approval. The walls and gate shall be 100% opaque. The enclosures must match the color of the building. d. Revise the landscape plan for staff approval providing for a screen along the north and east lot lines. These screens shall be at least six - feet -tall and 80 percent opaque upon planting or installation. These screens may be accomplished by berming, evergreen trees, decorative wood fencing or a combination. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install a reflectorized stop sign at the White Bear Avenue exit, a handicap - parking sign for each handicap - parking space and an address on the building. d. Screen all roof - mounted equipment visible from streets or adjacent property. e. Install an in- ground sprinkler system for all landscaped areas. f. Provide a certificate of survey. 4. The placement and design of the storage building shall be subject to approval by the community design review board. 5. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 6. This approval does not include the signs. The applicant shall apply to staff for sign permits. Community Design Review Boards -3- Minutes of 04 -25 -95 7. All work shall follow the approved plans. The director of community development may approve minor changes. Appeals Anyone may appeal the board's decision to the city council. An appellant must notify someone in the community development department within fifteen days after the board's meeting. Boardmember Berggren seconded. Ayes –all C. Holy Redeemer Parish Parking Lot Expansion -2555 Hazelwood Austin Ward, pastor of Holy Redeemer Church, was present. The board discussed the need for additional lighting in the parking lot. Boardmember Robinson moved the Community Design Review Board recommend: 2. Approval of the site plan (stamped March 28, 1995) for the parking lot expansion at Holy Redeemer Parish, 2555 Hazelwood Avenue. Approval is subject to the church doing the following: a. Repeat this review in two years if the city has not issued a permit for the new parking lot. b. Stripe the parking lot in accordance with city code requirements and install continuous concrete curbing around all new paved areas. c. All work shall follow the approved plans. The director of community development may approve minor changes. d. Add additional light poles on the proposed parking lot expansion, subject to staff approval. 3. Waive the parking lot screening requirement on the south side of the parking lot expansion area. Screening would not be needed because: a. The neighboring house at 2516 Barclay Street has no windows on its north side that would give a view of the new parking lot. b. The proposed parking lot would be 150 feet from 2516 Barclay Street. c. This property owner replied in favor of the parking lot expansion. Boardmember Vidyashankar seconded. Ayes –all VII. VISITOR PRESENTATIONS There were no visitor presentations. 1 Community Design Review Boards -4- Minutes of 04 -25 -95 VIII. BOARD PRESENTATIONS A. April 24 City Council Meeting: Boardmember Berggren reported. IX. STAFF PRESENTATIONS A. Secretary Ekstrand reported on pending reviews. B. Board Member Representative for May 8 City Council Meeting: Boardmember Erickson X. ADJOURNMENT The meeting adjourned at 8:30 p.m. 1. Call to AGENDA MOrder APLEWOOD COMMUNITY DESIGN REVIEW BOARD April 25, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 2. Roll Call 3. Approval of Minutes: April 11, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Maplewood Townhouses — Arel Street and Eleventh Avenue b. Batteries Plus — White Bear and Radatz Avenues c. Holy Redeemer Parish Parking Lot Expansion — 2555 Hazelwood Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Pending Reviews for May 9, 1995: Cub Foods Facade Color, Maplewood Retail — Video Store Elevations, Parkview Townhomes, Maplewood Pet Clinic, City /County Employees Credit Union Annex, School District #622 Administration Building Parking Lot Expansion b. Representative for the May 8, 1995 City Council Meeting 10. Adjourn AGENDA MAP LEWOOD COMMUNITY DESIGN REVIEW BOARD May 9, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: April 25, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. Maplewood Townhomes — Shelter Corporation, 11th Avenue and Ariel Street b. Hollywood Video — White Bear Avenue c. Parking Lot — Kohlman Avenue and Highway 61 d. City & County Employees Credit Union Support Facility —1661 Cope Avenue e. Parking Lot — School District 622, 2055 Larpenteur Avenue f. Maplewood Mall Expansions — Daytons, Mervyn's and Kohl's 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the May 22, 1995 City Council Meeting 10. Adjourn p:miscell\cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MAY 09, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Present III. APPROVAL OF MINUTES A. April 25, 1995 Boardmember Robinson moved approval of the minutes of April 25, 1995, as submitted. Boardmember Vidyashankar seconded. Ayes—all IV. APPROVAL OF AGENDA Boardmember Berggren moved approval of the agenda as submitted. Boardmember Vidyashankar seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. Maplewood Townhomes — Shelter Corporation, 11th Avenue and Ariel Street Garrett Carlson, of Shelter Corporation, said they have reviewed the staff report and have no objections to the recommendations. Mr. Carlson felt there was ample common ground with a tot lot for children. He said Shelter Corporation was revising the landscape plan to show the additional six - foot -high trees required in the recommendations. Mr. Carlson said their company worked out the dumpster ratios with BFI, a trash collection company. A recycling program will be imposed in this development. Shelter Corporation is willing to work with the Board and reevaluate this ratio, if necessary. The dumpsters will be enclosed but do not have a roof on them. Secretary Ekstrand affirmed that the density of this project met city code. Mr. Carlson showed pictures of a similar development that Shelter recently completed in Burnsville. The Maplewood buildings would be a neutral tan /taupe with white trim and dark asphalt shingles. Shelter Corporation is the developer, owner, and management firm for the townhomes. Mr. Carlson said, if necessary, a parking program to equitably allot available parking space will be implemented. Community Design Review Board -2- Minutes of 05 -09 -95 Louis Kamrath, 2499 Ariel Street North, was concerned about a shelter building because there are no basements in these units. Mr. Carlson said they will either construct a block office area or put a basement under the office. He also said Shelter Corporation was working with the city engineering department to determine the size and location of the water retention pond. Tamra Kamrath Wichard, a former resident and frequent visitor in the area, spoke about all the "destruction and construction" in the area. In response to Boardmember Vidyashankar's question about lighting, Mr. Carlson said they would be submitting a plan to staff. Boardmember Berggren asked about the pile of dirt that is presently on the site. Mr. Carlson said this would be used to fill some low spots in the area. The Board also discussed the storm shelter with Mr. Carlson. Boardmember Robinson moved the Community Design Review Board recommend:: Approval of the plans date - stamped March 15, 1995 for the Maplewood Town Houses, based on the findings required by the code. Shelter Corporation, Inc. shall comply with the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. The drainage plan shall also show a permanent sedimentation pond to treat stormwater runoff prior to discharge into County Ditch 18. The applicant shall provide any easements that may be required by the city engineer. b. Provide a certificate of survey for all new construction. (code requirement) c. Revise the plans showing a storm shelter on the site. The storm shelter shall be subject to the approval of the emergency management director. d. Revise the site plan to provide a 15 -foot setback for any open parking stalls from dwelling unit windows and delete the westerly seven parking stalls to provide a 20 -foot pavement setback from the west lot line. (code requirements) The applicant should add as many open parking spaces back into the plan as practicable. The applicant shall submit the revised plan to staff for approval. e. Revise the landscape plan providing seven more trees along each street frontage for additional buffering. The additional trees shall be six - foot -tall spruce trees. The applicant shall submit the revised plan to staff for approval. f. Provide design plans for the trash enclosures, with adequate capacity, for staff approval. The enclosures shall be compatible with the buildings. The walls and gates shall be 100% opaque. (code requirement) Community Design Review Board -3- Minutes of 05 -09 -95 g. Revise the utility plan showing an additional fire hydrant at the west side of the site, subject to the fire marshal's approval. h. Check with the Minnesota Pollution Control Agency's noise division prior to applying for the building permits for the two southerly buildings. The applicant should take whatever noise mitigation measures are needed to comply with PCA requirements. i. Pay for the development along Ariel Street and 11th Avenue according to the contract between North St. Paul and Maplewood. The city engineer shall determine the amount to be paid. 3. Complete the following before occupying the building: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at all exits and a handicap - parking sign for each handicap - parking space. d. Install a house address on each unit. e. Install continuous concrete curbing. f. Provide site - security lighting. Site lighting shall not exceed one foot - candle of intensity at the lot line. (code requirement) Lights shall be directed or screened so the bulbs, lenses and reflectors are not visible to drivers or neighbors. g. Install an in- ground sprinkler system for all landscaped areas. (code requirement) h. Install 10 mile -an -hour speed limit signs within the site. Staff shall approve the number and placement of these signs. i. Provide adequate exterior lighting subject to staff review. 4. If any required work is not done, the city may allow temporary occupancy if : a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Community Design Review Board -4- Minutes of 05 -09 -95 6. Construct a shelter of suitable material to accommodate the residents subject to staff review. 7. Color and material of siding and shingles shall be subject to staff review. Appeals Anyone may appeal the board's decision to the city council. An appellant must notify someone in the community development department within fifteen days after the board's meeting. Boardmember Vidyashankar seconded. Ayes —all B. Hollywood Video —White Bear Avenue Claudia Ryan, of Oppidan Investment Company, explained there were two changes to the plans in the report. The tenant entrance has been moved to the left on the north elevation and three panes of glass are on the right side. The center area would be brick. The west side fronting White Bear Avenue will be similar to the south elevation. Mrs. Ryan said the dryvit on the top of the south elevation would be a soft cream, the second level a red -tint, and the third level white. The neon in the sign would be red and blue. The Board expressed concern about the amount and combination of neon and colors. Boardmember Robinson preferred cream, or a similar neutral color, instead of the brighter yellow. Boardmember Erickson felt it was just too much color. The Board requested a more muted design that would be compatible with other buildings in Maplewood and the shopping center. Boardmember Vidyashankar moved the Community Design Review Board deny the building elevations date - stamped May 8, 1995 for Hollywood Video at the Maplewood Retail Addition shopping center. The applicant shall revise the color scheme and resubmit plans, along with a color rendition of all four elevations, to the Board for review. Boardmember Berggren seconded. Ayes —all C. Parking Lot — Kohlman Avenue and Highway 61 Tom Ekstrand, Board secretary, presented the staff report. Mr. Ekstrand said a sidewalk from the building to the parking lot is included in the plan. Boardmember Vidyashankar questioned the availability of access from the handicap - parking space. Boardmember Robinson was concerned about cleaning up the area. Boardmember Robinson moved the Community Design Review Board recommend: 1. Adoption of the resolution which approves a conditional use permit to expand two nonconforming uses by expanding the impervious surface area of the site by adding one parking lot. Approval is based on the findings required by the code and subject to the following conditions: Community Design Review Board -5- Minutes of 05 -09 -95 a. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. c. The city council shall review this permit in one year. 2. Adoption of the resolution which approves a seven -foot parking lot setback variance for a proposed eleven - vehicle parking lot on the north side of 2720 Maplewood Drive, based on the following reasons: a. Strict enforcement would cause undue hardship because of circumstances unique to the property. Compliance with the 15 -foot setback requirement would require the removal of mature trees and substantial grading into a hillside. b. The variance would be in keeping with the spirit and intent of the ordinance since the parking lot would have a 34 -foot setback from the street edge. This is more than the typical setback from a street. 3. Approval of the plans (stamped February 2, 1995) for one on -site parking lot at 2720 Maplewood Drive, subject to the findings required by the Code and compliance with the following conditions: a. Repeat this review in two years if the city has not issued permits for the driveways and parking Tots. b. Restore and sod damaged boulevards and site areas. c. Install a handicap - parking sign and space for the handicap - parking space. d. Construct a trash dumpster enclosure as City Code requires. The enclosure must match the color of the building. The design and placement of the enclosure shall be submitted to staff for approval. e. Remove the gazebo and restore the lawn with sod. f. Clean up the site and remove all debris. g. All work shall follow the approved plans. The Director of Community Development may approve minor changes. h. Add a sidewalk from the parking lot to the adjacent building. i. Add a curb cut for adequate access from handicap parking space to the building. Boardmember Berggren seconded. Ayes —all Community Design Review Board -6- Minutes of 05 -09 -95 D. City & County Employees Credit Union Support Facility -1661 Cope Avenue Mod Fedders, the project architect with Buetow & Associates, gave background on the project. He said the building would be consistent with the existing credit union building through the use of color and texture. Sheldon Sandborn, president of the credit union, said they were concerned about planting the required trees because of safety reasons. They had no objection to a deciduous -type tree. Boardmember Vidyashankar moved the Community Design Review Board recommend: 1. Adoption of the resolution which approves a conditional use permit for an office building in a M -1 (light manufacturing) district north of 1661 Cope Avenue. The zoning ordinance requires a conditional use permit since this building would be closer than 350 feet to a residential district. Approval is based on the findings required by code and subject to the following conditions: a. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. c. The city council shall review this permit in one year. 2. Approval of a parking authorization for 22 fewer parking spaces than are required by the code. Approval is based on the following reasons: a. The proposed addition is support- oriented and would not generate customer or membership traffic. b. Much of the proposed building would be used for storage. c. There is room available on the site for 22 more parking stalls if a shortage develops. If a parking shortage develops, the city council may require that the applicant provide additional parking spaces in accordance with city parking requirements. 3. Approval of the site and landscaping plans date - stamped April 14, 1995 and the building elevations date - stamped April 28, 1995, for the City & County Employees Credit Union support facility north of 1661 Cope Avenue, subject to the findings required by the code. The property owners shall do the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Submit the following before the city issues a building permit for this building: Community Design Review Board -7- Minutes of 05 -09 -95 (1) A plan for staff approval showing the design of the trash dumpster enclosure with a 100% opaque closeable gate. This enclosure shall be compatible with the design and colors of the building. (code requirement) (2) A roof - equipment screening plan for review board approval if there is to be any roof -top mechanical equipment visible from adjacent properties or roadways. (code requirement) (3) A grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. (4) A revised landscape plan for staff approval showing six trees along the north lot line for site beautification. (5) Written verification that the deed has been recorded creating this site. c. Complete the following before occupying the building: (1) Replace property irons that are removed because of this construction. (2) Ihstall handicap parking signs for each handicap parking space and an address on the building. (3) Build the north /south driveway along the west lot line that connects to the credit union parking lot to loop the traffic flow. (uniform fire code requirement) (4) Screen all roof - mounted equipment visible from streets or adjacent property. (code requirement) (5) Install an in- ground sprinkler system for all landscaped areas. (code requirement) (6) Provide continuous concrete curbing along all pavement. (code requirement) (7) Provide parking lot lighting in accordance with the city code. d. If any required work is not done, the city may allow temporary occupancy if : (1) The city determines that the work is not essential to the public health, safety or welfare. (2) The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. (3) The city receives an agreement that will allow the city to complete any unfinished work. Community Design Review Board -8- Minutes of 05 -09 -95 e. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded. Ayes —all E. Parking Lot — School District 622, 2055 Larpenteur Avenue Patrick Sarver, the project architect of ATS &R, Inc., was present at the meeting. Mr. Sarver said the school district wanted to solve the problems of an inadequate parking facility and poor access to the lot and building. The client and architect are in agreement with the requirements of staff. Boardmember Vidyashankar moved the Community Design Review Board recommend: A. Adoption of the resolution which approves the conditional use permit to expand the parking lot at School District #622's service center at 2055 East Larpenteur Avenue. The permit is based on the findings required by the code and subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be started within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. B. Approval of the plans stamped April 18, 1995 for Independent School District 622's parking lot addition. The school district shall comply with the following conditions: 1. Repeat this review in two years if the city has not issued a permit for this project. 2. Submit a grading, drainage and erosion control plan for the City Engineer's approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. 3. Get an access easement from the adjacent property owner to the east for the Beebe Road driveway connection or obtain the land by fee title. Fee title shall require getting approval of a lot split by the city. 4. Complete the following: a. Restore and sod - damaged boulevards. b. Install a reflectorized stop sign and a handicap - parking sign for each handicap - parking space. c. Install continuous concrete curbing around all existing and proposed parking and drive areas. (code requirement) Community Design Review Board -9- Minutes of 05 -09 -95 d. Install parking lot lighting. Lighting shall not exceed one - foot - candle of light intensity at any residential property line. The contractor shall shield or aim the lights so the light source is not visible. (code requirement) 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded Ayes —all F. Maplewood Mall Expansions— Dayton's, Mervyn's and Kohl's Michael Maloney, of Corporate Property Investors in New York (the owners of the Maplewood Mall), was present and spoke about the expansion. Mr. Maloney stated they were at the meeting to discuss Dayton's and Mervyn's and were just notifying staff and the Board that Kohl's was possibly interested in enlarging their store in the near future also. Chairperson Erickson said the Board would eliminate all reference to Kohl's expansion at this time. Mr. Maloney said they had significant problems with the recommendation for a one -way ring road. A lot of businesses have primary entrances from the ring road. The number of accidents in comparison to the amount of traffic on the road has been minimal. He compared Maplewood Mall, with seven entrances and numerous adjacent businesses on the ring road, to Rosedale which has only four entrances and no businesses adjoining their road. Dave Spence, representing Kohl's, said there were unresolved issues that the city should be aware of. He told of an agreement between Corporate Property Investors and Kohl's in July of 1994 that contains limitations on the location and size of future expansions of the Mall, specifically any expansion of the Carsons building. Kohl's concerns were parking reduction and congestion, traffic safety, and loss of visibility. Chairperson Erickson felt this was a contractual dispute between the Mall owners and Kohl's —the City of Maplewood is not involved. Boardmember Berggren moved the Community Design Review Board recommend approval of the site and landscape plan, date - stamped May 3, 1995 for the Dayton's and Mervyn's additions to the Maplewood Mall. Boardmember Robinson seconded. Ayes —all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS There were no board presentations. IX. STAFF PRESENTATIONS A. Board Member Representative for May 22 City Council Meeting: Boardmember Vidyashankar. Community Design Review Board -10- Minutes of 05 -09 -95 X. ADJOURNMENT The meeting adjourned at 9:50 p.m. ■ AGENDA MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD May 23, 1995 7:00 P.M. Council Chambers Maplewood City Hall 1830 East County Road B 1. Call to Order 2. Roll Call 3. Approval of Minutes: May 9, 1995 4. Approval of Agenda 5. Unfinished Business 6. Design Review a. 3M Building 235 Building Addition — Conway Avenue b. Maplewood Pet Clinic — 2811 White Bear Avenue c. Carefree Cottages of Maplewood III — Gervais Avenue 7. Visitor Presentations 8. Board Presentations 9. Staff Presentations a. Representative for the June 12, 1995 City Council Meeting 10. Adjourn p:miscell\cdrb.agd MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MAY 23, 1995 I. CALL TO ORDER Chairperson Erickson called the meeting to order at 7 p.m. II. ROLL CALL Marvin Erickson Present Marie Robinson Present Ananth Vidyashankar Present Gordon Berggren Present III. APPROVAL OF MINUTES A. May 9, 1995 Boardmember Vidyashankar moved approval of the minutes of May 9, 1995, as submitted. Boardmember Robinson seconded. Ayes —aII IV. APPROVAL OF AGENDA Boardmember Robinson moved approval of the agenda as submitted. Boardmember Vidyashankar seconded. Ayes —all V. UNFINISHED BUSINESS There was no unfinished business. VI. DESIGN REVIEW A. 3M Building 235 Building Addition — Conway Avenue Valerie Carr of 3M, the architect on the project, showed a sample of the exterior brick that was similar to that used on the original building. She said that windows, etc. would match the existing structure. Peter Levng, a civil engineer with 3M, explained that employees with medical difficulties are assigned specific parking areas. According to requirements, provisions have also been made for visitor handicap parking. Ms. Carr said the parking lot that now exists on the building addition site will be moved further west. Boardmember Berggren moved the Community Design Review Board recommend approval of the plans (stamped May 8, 1995) for the 3M Building 235 addition, subject to the findings required by code. 3M Company shall do the following: Community Design Review Board -2- Minutes of 05 -23 -95 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Before getting a building permit, the applicant shall submit a landscape plan for staff approval. Boardmember Robinson seconded. Ayes —all B. Maplewood Pet Clinic -2811 White Bear Avenue Bill Hickey, Shea Architects, was present. Mr. Hickey said they read the staff recommendations and would comply with all of them. He presented some colored elevations of the proposed building. Trash storage would be inside in the kennel area. Mr. Hickey also said they would probably have a low -key monument sign, for the pet center only, that would be illuminated by flood lights. Boardmember Vidyashankar moved the Community Design Review Board recommend: A. Approval of a parking reduction authorization for seven spaces fewer than the code requires, since: 1. The kennel area would not generate any traffic to the site. 2. The amount of parking spaces required by code exceeds the actual amount needed as demonstrated by other veterinarian clinics. 3. Reducing the number of spaces would preserve green area and less the amount of impervious surface on the site. Approval is subject to the property owner (present or future) adding more parking spaces if a parking shortage develops. The city may also require additional parking spaces at the time of building permit issuance if there is a change in occupancy. B. Approval of the plans (stamped March 7, 1995) for the Maplewood Pet Center at 2811 White Bear Avenue, subject to the findings required by the code. The developer shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Submit a grading, drainage, utility and erosion control plan to the city engineer for approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. b. Have the property staked with surveyor irons. Community Design Review Board -3- Minutes of 05 -23 -95 c. Revise the site plan for staff approval showing the following changes: (1) At least 18 parking spaces. (2) Continuous concrete curbing. (3) A striping plan showing 9 1/2- foot -wide spaces and handicap spaces that meet ADA (Americans with Disabilities Act) requirements. (4) "Proof -of- parking" for a total of 25 spaces or as many spaces that can feasibly be placed on site. (5) Elimination of the three "dead end" spaces. d. Revise the building elevations for staff approval showing vinyl or aluminum siding instead of wood lap siding and substituting the plain concrete block with a decorative variety of block. 3. Complete the following before occupying the building: a. Restore and sod - damaged boulevards. b. Install handicap - parking signs for each handicap - parking space and an address on the building. c. Screen all roof - mounted equipment visible from streets or adjacent property. d. Construct a trash dumpster enclosure if there is any outdoor trash storage. The enclosure must match the color of the building and have a closeable gate. The enclosure and gate must be 100% opaque. Wood -fence enclosures must be protected with concrete - filled steel -pipe bollards. e. Install an in- ground sprinkler system for all landscaped areas. 4. If any required work is not done, the city may allow temporary occupancy if : a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Boardmember Robinson seconded. Ayes —all Community Design Review Board -4- Minutes of 05 -23 -95 C. Carefree Cottages of Maplewood III — Gervais Avenue Jerry and Bruce Mogren, representing the Carefree Cottages of Maplewood III, spoke about the proposed project. The Board discussed the planting recommendations with the Mogrens. Bruce Mogren said they intend to revise the plans to increase the number of covered parking stalls from 60 to approximately 96. Each wing would have its own recycling and garbage area. Bruce Mogren also said they were hoping to install three elevators, instead of the two now planned. The Board requested specific architectural plans showing elevations from all four sides. A discussion was held as to whether the item should be tabled by the Board or forwarded to the City Council with a condition that the applicant resubmit final elevations to the Board for approval. Boardmember Robinson moved the Community Design Review Board recommend: Approval of the plans (dated April 27, 1995 and May 17, 1995) for Phase III of the Carefree Cottages of Maplewood, based on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, tree and driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall include proposed building pad elevation and contour information for each building site. (3) The tree plan shall show: (a) Where the developer or contractor will remove, save or replace large trees. (b) The size, species and location of any trees that the developer will plant as replacement trees. (c) All trees that the developer will plant shall be at least 2 1/2 inches in diameter. There shall be no tree removal past the approved grading and tree limits. (4) All the parking areas and driveways shall have continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. Community Design Review Board -5- Minutes of 05 -23 -95 (5) The design of the NURP pond shall be subject to the approval of the city engineer. The developer shall give the city an easement for this pond and shall be responsible for getting any needed off -site pond and drainage easements. b. Record with Ramsey County all drainage and wetland easements required by the city. The wetland easements shall cover the wetlands and any land within twenty feet surrounding a wetland. These easements shall prohibit any building, mowing, cutting, filling or dumping within twenty feet of the wetland or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands from fertilizer and to protect the wetland habitat from residential encroachment. City staff shall approve these easements before the developer records them. c. Submit a certificate of survey for all new construction. d. Revise the landscape plan for city staff approval showing: (1) Drop the vegetation around the proposed propane storage area. The Fire Marshal shall approve this part of the plan. (2) The driveway between the east end of the cottages and the storm water pond. (3) The planting of native evergreens on the site to replace some of the proposed Black Hills Spruce. These should include eastern red cedar and eastern arborvitae. These should be on the north side of the propane storage area and on the north and west sides of the storm water pond. (4) Planting (instead of sodding) the disturbed areas on the west, north and east sides of the apartment building with native grasses and native flowering plants. The native grasses and flowering plants shall be those need little or no maintenance. This is to reduce maintenance costs, strengthen the wetland buffer and to reduce the temptation of mowers to encroach into the wetland buffer. (5) The planting of native grasses and flowering plants around the proposed storm water pond. This type of planting shall extend out at least four feet from the ordinary high water mark (OHWM) of the pond. (6) The repair and redefinition of the east edge of the existing pond that is west of the proposed apartment building. The edge of the pond shall be reshaped and planted with sedges, rushes and cattails. e. Verify that the apartment building height and all unit sizes meet city code standards. 3. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction. Community Design Review Board -6- Minutes of 05 -23 -95 b. Restore and sod damaged boulevards. c. Install reflectorized stop signs at the Gervais Avenue exits, a handicap - parking sign for each handicap - parking space and addresses on each building. In addition, the applicant shall install stop signs and traffic directional signs within the site, as required by staff. d. Screen all roof - mounted equipment visible from streets or adjacent property, as code requires. e. Construct trash dumpster and recycling enclosures as city code requires. The enclosures must match the color of the buildings. f. Taper the existing sidewalk along Gervais Avenue to match the driveway grades. g. Install an in- ground sprinkler system for all landscaped areas. h. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. i. Install a storm shelter in a central location in the apartment building. This shelter shall be subject to the approval of the Maplewood Director of Emergency Preparedness. It shall have a minimum of three square feet per person for 80% of the planned population. j. Install on -site lighting for security and visibility, subject to city staff approval. k. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping beyond this point. I. Install survey monuments along the boundaries of the wetlands. 4. If any required work is not done, the city may allow temporary occupancy if : a. The city determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the City to complete any unfinished work. 5. All work shall follow the approved plans. The Director of Community Development may approve minor changes. Any site plan changes shall be reviewed by staff. Community Design Review Board -7- Minutes of 05 -23 -95 6. The applicant shall resubmit the building design changes for the apartment and apartment garages to the community design review board for approval. Boardmember Vidyashankar seconded. Ayes—all VII. VISITOR PRESENTATIONS There were no visitor presentations. VIII. BOARD PRESENTATIONS A. May 22 City Council Meeting: Boardmember Vidyashankar reported. IX. STAFF PRESENTATIONS A. Board Member Representative for June 12 Council Meeting: Boardmember Erickson X. ADJOURNMENT The meeting adjourned at 8:38 p.m.