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• MAPLEWOOD H. R. A.
February 12, 1980
1. CALL TO ORDER
The meeting was called to order at 7:45 p.m.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Present
Fran Juker Present
Maria Larsen Absent
Wilbur Nemitz Present
Eric Blank Present
Also Present
Gary Bastion
Bob Wanger, Health Officer
3. APPROVAL OF AGENDA
Glover moved approval of the agenda as submitted with 7F ahead of other
items, Juker seconded, Ayes, All.
4. APPROVAL OF MINUTES
Glover moved to approve the minutes as correct, Nemitz seconded,
Ayes, All.
5. COMMUNICATIONS None
6. COMMITTEE REPORTS None
7. UNFINISHED BUSINESS
A. SECTION 8 METRO H. R. A.
Nothing.
B. A -95 REFERRALS
No thing.
C. M. H. F. A. GRANT APPLICATIONS
Considered Carrie Olson. She was given points
1 - -4 pts. 5- -None
2- -None 6 - -4 pts.
3 - -None 7 - -2 pts.
4 - -None
Nemitz moved that 10 points is not enough for her to
qualify, Juker seconded, Ayes, All.
IK
MAPLEWOOD H. R. A. Page 2
7. UNFINISHED BUSINESS - continued
C. M. H. G. A. GRANT APPLICATIONS - continued
Consideration of Virginia Fishback was continued. She
was awarded 2 points for Item 7, bringing her total to
15 points. Amounts of funds authorized, including
electric and insulation, is $1,800.
D. DISCUSSION OF REPORTS RECEIVED
Nothing,
E. BONUS FUND APPLICATION & 1980 SMALL CITIES GRANT
Nothing.
F. DISCUSSION OF HOUSING CODE
The proposed Ordinance No. , Section 214, Housing Maintenance
Code, was discussed extensively and the following changes and
corrections were recommended:
Section 214.040 DEFINITIONS
Item 4 -w. Rooming House. Should read, "...the owner or
• operator to three or more persons..."
Item 4 -z. Workmanlike. Omit the word "reasonably."
Section 241.060 EXTERIOR PROPERTY AREAS
Item 1. Sanitation. Change the word "rubbish" to "refuse."
Item 2. Grading and Drainage. Would like it to include
man-made and not natural.
Item 5. Would like it to have heading.
Section 214.070 EXTERIOR OF STRUCTURES
Item 1 -b. The words "substantial" and "peeling" are misspelled.
Section 214.080 INTERIOR STRUCTURES
Item 5. Sanitation. Change the word "rubbish" to "refuse."
Item 6 -a. The word "noxious" is misspelled.
Section 214.090 BASIC FACILITIES
Item 8. Water Heating Facilities. It should be specified
that this is for rental dwellings.
MAPLEWOOD H. R. A. Page 3
•
7. UNFINISHED BUSINESS - continued
F. DISSCUSSION OF HOUSING CODE - continued
Section 214.090 BASIC FACILITIES - continued
Item 9. Heating Facilities. It has not been decided how
to state this so that Federal Guidelines could be followed
and yet be sure that managers of rental dwellings kept
these dwellings heated adequately.
Item 10. Heading should be changed to, "Operation of
Heating Equipment."
Section 214.100 INSTALLATION AND MAINTENANCE
Item 4. Electrical Service, Outlets, Fixtures. Should
say, "All rental dwelling..."
Section 214.110 LIGHT AND VENTILATION
Items 5 & 7. Would like a more appropriate word than
"water closet."
Section 214.130 RESPONSIBILITIES OF OCCUPANTS RELATING TO THE
MAINTENANCE OF DWELLING UNITS
Item 3. Change "rubbish" to "refuse."
Section 214.180 INSPECTION OF DWELLINGS, GENERALLY
Should be worded more consistently. Glover will rewrite
Section 214.180 and get it to Bob Wanger.
Section 214.190
Heading should read "ACCESS BY OWNER OR OCCUPANT."
G. HOUSING PLAN AMENDMENT
Nothing.
H. SECTION 8 MODERATE REHABILITATION PROGRAM
Nothing.
J. SENIOR BUILDING
Nothing.
K. DISCUSSION OF HOUSING ELEMENT OF LAND USE PLAN
111 Nothing.
IL
MAPLEWOOD H. R. A. Page 4
•
8. NEW BUSINESS
A. JOINT MEETING WITH COUNCIL - AGENDA
Probable items for discussion would be housing codes, housing
chapter, and the annual report.
9. COMMISSION PRESENTATION
Nothing
10. DATE OF NEXT MEETING March 11, 1980
11. AJOURNMENT 10:30 p.m.
•
Respectfully submitted by
Lori Langer -- Recording Secretary
• SUBJECT: Joint HRA - City Council Meeting
- March 11
TO: City Council Members
HRA Members
Attached is a revised copy of the proposed Housing
Maintenance Code. Please read it before the meeting and come
prepared to discuss it.
At this meeting we will also be reviewing our
proposed workload for the coming year, and our progress in
the last year.
PLACE; City Hall Kitchen
TIME: 7 ;30 P.M,
r
.
MAPLEWOOD H. R. A.
• March 11, 1980
1. CALL TO ORDER
The meeting was called to order at 7:40 p.m.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Present
Fran Juker Present
Maria Larsen Absent
Wilbur Nemitz Present
Eric Blank Present
Also Present:
Bob Wenger, Health Officer
Gary Bastian
Norm Ansierson
Barry Evans, Village Manager
3. APPROVAL OF MINUTES
• Juker moved to correct spellings of "Bastian" and "Wenger"
from minutes of February 12.
Juker moved to approve minutes as corrected, Nemitz seconded,
Ayes, All.
4. LAST YEAR'S ACTIVITIES
Fischer gave a run —down of material that appeared in annual
report.
5. UNFINISHED BUSINESS
A. DISCUSSION OF HOUSING CODE
The proposed Ordinance No. , Section 214, Housing Main-
tenance Code, was discussed extensively and the following
changes and corrections were recommended:
Section 214.010 TITLE
Shall read, "This ordinance may be cited as the Housing
Maintenance Code."
MAPLEWOOD H. R. A. Page 2
• 5. UNFINISHED BUSINESS - continued
Section 214.020 PURPOSE
Last sentence shall read, "The general objectives
include the following.
Item 1. Shall read, "Residential properties within
the City."
Section 214.030 APPLICABILITY AND SCOPE
Shall read, "The construction, alteration, or repair
of residential property for compliance with the pro-
vision of the Housing Maintenance Code. Any altera-
tion or change of residential property shall be done
in accordance with applicable sections of the Building
Code and Zoning Code.
PAGE 2
S:ion 214.040 DEFINITIONS
Item 4 -h. Enforcement Officer. Should read, "shall
mean the City Manager or his authorized representa-
• t ive .
PAGE
Section 214.040 DEFINITIONS
Item 4 -t. Plumbing or Plumbing Fixtures. Shall read,
"installed washing machines,"
Item 4 -w shall read, "Residential property for the pur-
pose of this ordinance does not include: rest homes,
convalescent homes, nursing homes, hotels and motels."
Item 4 -x shall read, "Rooming House"
Item 4 -y shall read, "Rooming Unit"
Item 4 -z shall read, "Supplied"
PAGE 4
Section 214.040 DEFINITIONS
Item 4 -aa shall read, "Ventilation"
II I Item 4-bb shall read, "Workmanlike"
Item 4 -cc shall read,
"Yard"
MAPLEWOOD H. R. A. Page 3
• 5. UNFINISHED BUSINESS - continued
Section 214.060 EXTERIOR PROPERTY AREAS
Strike, "All dwellings shall meet the following re-
quirements."
Section 214.070 EXTERIOR OF STRUCTURES
Strike, "All dwellings shall meet the following re-
quirements."
Item b. Shall read, "and any conditions which might
admit moisture to the..."
PAGE 5
Section 214.070 EXTERIOR OF STRUCTURES
Item 3. Windows, Doors, and Hatchways. Shall read,
"exterior door, and hatchway shall be substantially..."
Item 3 -g. Shall read, "Every hatchway shall be so
constructed..."
PAGE 6
NOTHING
PAGE 7
Section 214.090. BASIC FACILITIES
Item 1 -b. Strike last sentence, "Each dwelling unit-
shall have facilities for the safe storage of drugs
and poisonous household chemicals."
Item 5. Doors Locks and Security. Shall read, "shall
be equipped with functional locking devices."
PAGE 8
Section 214.090. BASIC FACILITIES
Item 8. Water Heating Facilities. Shall read, "Every
rental dwelling shall have..."
PAGE 9
Section 214.110. LIGHT AND VENTILATION
Items 1 and 2 will be rewritten by Wenger to reflect
natural lighting in a dwelling unit.
MAPLEWOOD H. R. A. Page 4
• 5. UNFINISHED BUSINESS - continued
Section 214.110. LIGHT AND VENTILATION
Item 3 shall read, "Multiple dwellings shall have in
each laundry, furnace room, and other non - habitable
work spaces, one supplied electric light fixture
available at all times."
PAGE 10
Section 214.110. LIGHT AND VENTILATION
Item 5. Electric Outlets Required. Shall read, "Every
dwelling shall have an adequate number of electrical
outlets and electrical lighting fixtures for normal
usage, subject to the approval of the Electrical In-
spector."
Item 6. Adequate Ventilation. Shall be rewritten to
be in compliance with the revision of 1.
Section 214.130.
111 Shall read RESPONSIBILITIES RELATING TO THE MAINTENANCE
OF DWELLING UNITS.
PAGE 11
NOTHING.
PAGE 12
Section 214.180. INSPECTION OF DWELLINGS, GENERALLY.
Shall read, "If the owner, operator, or person in
possession of the dwelling shall refuse to consent
to the..."
Section 214.190
Shall read ACCESS BY OWNER OF DWELLING.
Section 214.200. COMPLIANCE ORDER.
Shall read, "Whenever the Enforcement Officer determines
that any dwelling,..."
PAGE 13
Section 214.210. VARIANCE
Shall read, "Appeals to interpretation of variance
shall be made to the City Manager. If not satisfied,
(
MAPLEWOOD H. R. A. Page 5
•
5. UNFINISHED BUSINESS - continued
PAGE 13 continued
Section 214.210 VARIANCE (continued)
"further appeal may be made to the Board of Adjust-
ments and Appeals according to established City
procedures. The Board will hear requests for variance
and interpretation of the ordinance. The Board may
grant variance in instances where the strict enforce-
ment would cause undue hardship because of circum-
stances unique to the individual property under con-
sideration, and when it is demonstrated that such
action will be in keeping with the spirit and intent
of the ordinance."
6. ADJOURNMENT 10:30 p.m.
Recording Secretary,
Michelle Jones
•
•
DATE: TUESDAY, APRIL 8, 1980
PLACE: CITY HALL JURY ROOM
LOCATION: 1380 FROST AVENUE
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
A. March 11, 1980
5. Communications
A. Staff Change
6. Committee Reports
7. Unfinished Business
A. Section 8 Metro H.R.A.
B. A -95 Referrals
C. M.H.F.A. Grant Applications
D. Discussion of Reports Received
E. Bonus Fund Application and 1980 Small Cities Grant
F. Discussion of Housing Code
G. Housing Plan Amendment
H. Section 8 - Moderate Rehabilitation Program
I. Emergency Housing
J. Senior Building
K. Discussion of Housing Element of Land Use Plan
L.
M.
8. New Business
A. M.H.F.A. Request for Input - Proposed Section 8 Construction
B.
C.
9. Commission Presentations
10. Date of Next Meeting - May 13, 1980
11. Adjournment
MAPLEWOOD H. R. A.
April 24, 1980
1. CALL TO ORDER
A special meeting of the Maplewood H.R.A. was called to order by Chairman
Fischer at 8:15 P.M.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Absent
Frank Juker Present
Maria Larsen Absent
Wilbur Nemitz Present
Staff Present: Randy Johnson
Staff summarized a proposal to waive local priority guidelines for the remainder
of the 1979 -1980 MHFA Home Improvement Grant Cycle. It was indicated that two
applicants, Nettie Sherman and Grace Olson, who were previously rejected, although
income eligible, would benefit from this proposal.
Member Nemitz moved that in view of the availability of additional funds which
must be allocated before the end of April, 1980, funding is hereby authorized
for all income eligible applicants received to date for which points have
previously been assigned.
Member Juker seconded Ayes - all.
Meeting adjourned at 9:00 P.M.
Randy Johnson
Acting Secretary
MEMORANDUM
TO: Housing and Redevelopment Authority
FROM: Randy Johnson
SUBJECT: Special Meeting- April 24, 6:45 P.M., Jury Room
DATE: April 15, 1980
The HRA has recently (February and April meetings) chosen to deny two MHFA
Home Improvement Grant applicants, Nettie Sherman and Grace Olson, on the
basis that they did not meet the required point threshold, although income
eligible.
The point system has a great deal of validity when a limited amount of grant
money is available. The 1979 - 1980 grant cycle, however, is very untypical,
as Maplewood has been given the "green light" to fund as many income eligible
applicants as can be processed by April 30.
In light of this unusual situation, the HRA may wish to reconsider its decision
to deny funding for the two applicants mentioned above.
Staff is recommending that:
1. the local priority guidelines be waived for the remainder of the 1979 -1980
grant cycle
2. reversal of previous action to deny grants for Grace Olson and Nettie Sherman
i
DATE: TUESDAY, MAY 13, 1980
PLACE: PUBLIC WORKS FACILITY
LOCATION: 1902 E. COUNTY ROAD B
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutea
A. April 8, 1980
B. April 24, 1980
5. Communications
6. Committee Reports
7. Unfinished Business
A. Section 8 Metro H. R. A.
B. A -95 Referrals
C. M. H. F. A. Grant Applications
D. Discussion of Reports Received
E. Bonus Fund Application and 1980 Small Cities Grant
F. Discussion of Housing Code.
G. Housing Plan Amendment
H. Section 8 - Moderate Rehabilitation Program
I. Emergency Housing
J. Senior Building
K. Discussion of Housing Element of Land Use Plan
L. Annual Report
M. Reappointment of Maria Larsen
N. Letter to M. H. F. A. - Section 8 Proposal.
0.
8. New Business
A. Capital Improvements Program - Housing Costs
B. Resolution - Home Improvement Grant Program
C. Citizen Participation Plan - CDBG Program
9. Commission Presentations
10. Date of Next Meeting - June 10, 1980
11. Adjournment
MAPLETIOOD H. R. A.
April 8, 1980
1. CALL TO ORDER
The meeting was called to order at 7:45 p.m.
2. ROLL CALL
Larraine Fischer Present
Guy Glover Present
Fran Juker Present
•aria. Larsen Present
T.'ilbur Nemitz
Eric Blank Present
Present
Randy Johnson
Present
3. APPROVAL OF AGENDA
Agenda was approved.
4. APPROVAL, OF MINUTES
Nemitz moved to approve minutes, Junker seconded, Ayes, All.
5. COI°MUNICATIONS'
Eric Blank attended his last meeting of the H.R.A. before
accepting a position in Plymouth.
6. COMMITTEE REPORTS
Nemitz made a motion that the chairman will respond to the
letter of March 31, 1980, concerning the Committee Development
Block Program.
7. UN7I11ISHED BUSIITESS
A. SEC ION 8 METRO H.R.A.
Metro H.R.A. requested us to resume inspection of the
Section S. ^1e will discuss it further at the joint
council meeting on April 24, 1980. Randy Johnson will
review the contract with Metro H.R.A.
B. A -95 REFERRALS
None.
C. M.H.F.A. GRANT APPLICATIONS
Nemitz moved that Frank Horner ,Hake a new application to
determine if he's *500 over on income. Glover seconded.
He was given points.
1--0 4 - -0 7 - -0
2 - -0 __
3 - -5 5 0
6 - -4 or 7*
x-JJ
will be given 4 points if the work is done by an out-
side contractor and 7 points if he does it himself.
Larsen moved, Per i tz seconded.
MAPLEWOOD H. R. A. Page 2
7. UNFINISHED BUSINESS - continued
C. M.H.F.A. GRANT APPLICATIONS
Considered Sharon Boyd. She was given points.
1 - -2 4 - -0 7 - -5
2 - -0 5 - -0
3 - -0 6 - -7
In view of the time limit of April 30, Randy and Marge
will work together to determine the extent of work
necessary up to the amount of 85,000. Larsen moved,
Nemitz seconded.
Considered Diane Finch. She was given points.
1 - -2 4 - -0 7 - - 8
2 - -0 5 - -0
3 - -0 6 - -8
Leave priorities to discretion of Randy and Marge.
Ayes, All.
Considered Nettie Sherman. She was given points.
1 - -? 4 - -0 7 - -3
2 - -0 5 - -0
3 - -6 6 - -o
Randy will try to verify her income but it looks like she
doesn't have enough points to qualify.
Considered Gomez Davis. It was decided to write the
usual letter saying no aid is available.
Items D -K were tabled.
8. NEW BUSINESS
Motion made and seconded that the M.H.F.A. request for input
on proposed Section 8 construction is consistent with city
policy. Randy will call existing housing to justify the
waiting list that they have for the elderly.
9. JOINT MEETING WITH CITY COUNCIL
Thursday, April 24, 1980, 7 :30 p.m.
a. Housing Maintainance Code
b. Review inspection requirement under Section 8 housing.
10. ADJOURMENT 9:50 p.m.
Recording Secretary
Cindy Lawson
1=0O lm T P. "t.
Apri] 3, 1990
1. C",LL 70 CRDTP
The 11.ectinG was called to ( at 7:/5 p.n.
2. P0LL CALL
Larralne 7ischer PresJ-nt
_over Present
Juker Present
:aria Larsen Present
'1'11bar eiiit z Present
LrI Blank Present
Rand Johnsen Present
3. UPRCVAL OF AGENDA
Agenda i.Jas op2roved.
4. 12,11)07AL OF =H
HefiJits moved to approve minutes, Junk. r seconded, !Ayes, All.
5. CO7=CATIOI3
Eric Blank atbendr his lust neetir4; of the H.R.A. before
accept a position in Plymouth.
6. CO=TTRE =C7=
He.. rade a motion that the respcnd to the
letter of :larch 71, 1 concerning the Committee Revelopment
Program.
ITHI=IS1!7D 711317-17s
A 7m 8 ::7,TFO IT ID
Iletro 7.E.A. requested us to res11. inETection of the
Section 2. 'in will discuss It f'lther at the joint
council _: on April 24, 190. Randy Johnson will
review the con.;ract with :letro
B. A-95 1
Hone.
C. 1.H. CRA_HT
remits noved tht Frank Horner make a new application to
determine df he's ':5O0 over on inc,eme. Glover seconded.
He was c,iven points.
4 7
2--0 5 _- 0
3
6-4 or 7v
lie will be {Yvon 4 pents if Lhe wor': is done by an out-
., side contrc and 7 ncAntr if he does it hlAself.
Larsen _I-red, :e1^_dta, seconded.
P'; PL`J00D 11. R. A. Page 2
7 NF: 'TIST i3
. UNFINISHED � ���.�,�D �J SIiT1',5S coi_t_Lnued
•
• C. M.H.F. GRANT :f PPLTCr'1( _TS
Considered Sharon Boyd She W9s given points.
1 --2 4 - -0 7 - -5
3 - -0 6 --a7
In view of the time Unit of r'p::'il 30, Randy and Marge
will work togeth r to determine the extent of work
necessary up to the amount of :;;5,00. Larsen moved,
ITemitz seconded.
Considered Diane Finch. She was given points. '
1 - -2 4. -.0 7 - -8
2 - -0 5 - -0
3 - -0 6 - -r3
- Leave priorities to discretion of Randy and Marge.
Ayes, All.
Considered Nettie Shersn. She wts given points.
1 - -?
2 - -0 5 - -0
3 - -6 6 - -0
Randy will try to verify her inc l,ne but it looks like she
doesn't have enough points to qualify.
Considered Gomez Davis. It was decided to write the
usual letter saying no aid is available.
Items D-K were tabled.
8. 3:17.1 BUSINESS
Motion made and seconded that the M.R.R. ^. request for input
on proposed Section 8 construction is consistent with city
policy. Randy will call existing housing to justify the
waiting list that they have for the elderly.
9. JOIT T T`EE'1'IT ?G '.yITH CITY COUNCIL
Thursday, "_pri1. 24, 1980, 7 :30 p.m.
a. Housing aintainance Code
b. Review inspection requirement under Section 8 housing.
10. ADJOURI ETTT 9:50 p.m.
Recording Secretary
Cindy Lawson
•
MAPLEWOOD H. R. A.
April 24, 1980
•
1. CALL TO ORDER
A special meeting of the Maplewood H.R.A. was called to order by Chairman
Fischer at 8:15 P.M.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Absent
Frank Juker Present
Maria Larsen Absent
Wilbur Nemitz Present
Staff Present: Randy Johnson
Staff summarized a proposal to waive local prior guidelines for the remainder
of the 1979 -1980 MHFA Home Improvement Grant Cycle. It was indicated that two
applicants, Nettie Sherman and Grace Olson, who were previously rejected, altiough
income eligible, would benefit from this proposal.
Member Nemitz moved that in view of the availability of additional funds which
must be allocated before the end of April, 1980, funding is hereby authorized
• for all income eligible applicants received to date for which points have
previously been assigned.
Member Juker seconded Ayes - al l .
Meeting adjourned at 9:00 P.M.
Randy Johnson
Acting Secretary
•
•
MEMORANDUM
•
TO: Housing and Redevelopment Authority
FROM: Randy Johnson
SUBJECT: Special Meeting- April 24, 6:45 P.M., Jury Room
DATE: April 15, 1980
The HRA has recently (February and April meetings) chosen to deny two MHFA
Home Improvement Grant applicants, Nettie Sherman and Grace Olson, on the
basis that they did not meet the required point threshold, although income
eligible.
The point system has a great deal of validity when a limited amount of grant
money is available. The 1979 - 1980 grant cycle. however, is very untypical,
as Maplewood has been given the "green light" to fund as many income eligible
applicants as can be processed by April 30.
In light of this unusual situation, the HRA may wish to reconsider its decision
to deny funding for the two applicants mentioned above.
Staff is recommending that:
• 1. the local priority guidelines be waived for the remainder of the 1979 -1980
grant cycle
2. reversal of previous action to deny grants for Grace Olson and Nettie Sherman
•
•
f 1
NORTHWEST ASSOCIATED CONSULTANTS INC.
March 17, 1980
• This letter was sent to the persons listed on the attached list.
•
RE: Capital Improvements Plan
File No: 698.01
We are in the process of preparing a Capital Improvements Plan for the City of
Maplewood through 1985. We would appreciate it if you could forward to Geoff
Olson a list of capital items your department may undertake between now and 1985.
The capital improvements list should be an estimaie of what the department may
need in the next five years to meet the service demands of the City. In determining
what capital improvements may be needed in the next five years, the City depart-
ment heads should evaluate the present level of services and determine what improve-
ments are necessary to keep pace with future service demands.
The following provisions should be examined in determining what projects may be
necessary:
1. Are any of the existing facilities reaching the end of their useful life,
becoming inadequate or obsolete, and may need repair, replacement or
rehabilitation in the next five years?
2. What if any new facilities, utilities or programs will be necessary to meet
the service demands of the growing community?
We are primarily interested in the major community improvements. The following chart
is an example from the New Hope Community Improvement Plan and illustrates the type
of information desired. The list of projects should not be prioritized by the departments.
The purpose of the Capital Improvements Plan is to establish a process and policies to
evaluate and assign priorities to each project.
Very truly yours,
NORTHWEST ASSOCIATED CONSULTANTS, INC .
/1
Alan Brixius
Community Planner cc: Geoffrey Olson ✓✓✓
4820 minnetonka boulevard, suite 420 minneapolis, mn 55416 612/925 -9420
c
(
. t
NEW HOPE COMMUNITY IMPROVEMENT PROGRAM
ff'
. (In Thousonds of Dollars) y
. l
Streets 1978 1979 1980 1981 1982 1983
1. Louisona 27th to 32nd 270 (def)
1.
2. Medicine loke Rood E. of Winnetka 1900 (def) t
3. Medicine Lake Rood W. of Winnetko 945 (def)
4. 62nd Ave. Vv'est of West Eroadway 457 (def) ,-
.
5. 62nd Ave. East of West Broadway 131 (def) t
6. 45th and Xylon NA (de) €;
Sidewalks r
7. 27th Avenue 62 (de) 31 (de)
8. 42nd and Winnetka - (cc) new 9 (defg)
9. 42nd and Winnetko - (cc) widen 11 (defg) r „
10. 62nd Avenue N. 74 (de)
i
Signolization
11, 42nd and Xylon 37 (e)
12. 42nd and Nevada 40 (e) L
13. 42nd and Quebec 37 (e)
14. Winnetka and 45th - e - -°-35 (e)
15. Winnetko and 55th -44----.- 42 (e) Ite-
16. Vnnetko and Terra Linda NS, (e)
17. Gettysberg & Boss Lake Rc. d 35 (e)
Structures (
18. Ice Arena Fxponsion 121 (f)
• 19. Community Center (included in 18 above) r '
L
Wafer /Sewer
20. Replace Lift Stations 67 (o) I
Storm Sewer
21. Enclose Ditch - Soo Line Tracks 194 (d)
_ Y_.__ -__
___ __ - -_ ------ --._ -- -
Housing
22. Metro HRA Section 8 (f) (f)
23. Single Family Rehab. (f) (f)
24. Modest Housing 175
f -
Cl
- enter �
(Public & Private) -- -� f
L
25. Landscape Plans _ 12 (f)
26. Landscape Implementation -. 3 (f). ---- -- 93 (odfg) ■
27. Signoge Piaru 4 (f) 1.
28. Signoge Implementation X 20 (def) 10- L
29. Lighting Pions 8 (f)
30. Lighting Implementation -.. -75 (df) i*
31. Areo Planning Coordination -..cS - 7.5 (adf ?) 7g" `
L :
Environmental Protection
32. County Rood 18 Noise Abatement -�F-°- . - -( ?) N" - r '
L .
• (o) Paid out of annual revenues or surplus within fund (e) State Aid Highway Monies
(b) General Obligation Bond approved 7/74 (f) Graras or Cost Sharing with other Governmental Unit
(c) Proposed General Obligation Bond (g) Possible Industrial Revenue Bond
(d) Special Assessment ( ?) Source Undetermined
NOTE: Cost estimates hove been revised from 1976 to reflect inflation.
NA: Not Available T.,
15.
•
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Home Improvement Grant Program
DATE: May 6, 1980
Request
The Metropolitan Council has requested Maplewood to indicate whether or not the City
intends to continue participation in the Minnesota Housing Finance Agency's Home
Improvement Grant Program. Maplewood's response, to be in the form of a resolution
(enclosed), is to be received by Metro Council no later than May 23, 1980.
Background
Since July 1977, the Maplewood H.R.A. has been working with the Metro H.R.A. and
Minnesota Housing Finance Agency to offer home improvement grants to Maplewood's low
income residents. The primary objective of the Home Improvement Grant Program is to
provide monies to correct energy, health, and safety deficiencies.
During the past three years, the Maplewood H.R.A. has distributed about $90,000
for new roofs, insulation, furnaces, weather stripping, electrical and plumbinc
upgrading, window replacement, etc. Grants awarded to date have averaged about $2,800
per recipient, with a maximum allowable of $5,000.
Maplewood has tentatively received an allocation of $27,374 for FY81. Of this amount
$1506.00 (5.5 %) may be used for local administration, $684.00 for Metro H.R.A.
administration, and $'.5,184 for grant funds.
Recommendation
Staff recommends that the City Council adopt the attached resolution, indicating Maple -
wood's willingness to continue participation in tha Minnesota Housing Finance Agency's
Home Improvement Grant Program.
Enclosures:
1. Resolution to continue participation
2. Letter from Metropolitan Council, dated 4 -49 -80
3. Table of available grant funds
•
•
RESOLUTION OF APPLICATION
Requesting the Metropolitan Council HRF, to apply for Rehabilitation
Grant funds for the City of Maplewood.
WHEREAS, the City of Maplewood desires to assist low income homeowners
• in' making repairs to their homes for the purpose of orrectiingadCCfecibility
affecting directly the safety, habitability, energy usage,
of the property;
WHEREAS, the Minnesota Housing Finance Agency has funds to be used
for such purposes, and will accept applications from housing and redevelop-
ment authorities desiring to administer these Home Improvement Grant
Program funds; and,
WHEREAS, the Metropolitan Council has been duly organized pursuant
to Minnesota Statutes 1976, Section 473.123 and has all of the powers and
duties of a housing and redevelopment authority pursuant to Minnesota anc
Statutes 1976, 473.193 nesota Statutes Sectionsu4621411 to 462.711;
Redevelopment Act, Mi n 711;
and
NOW, THEREFORE, BE IT RESOLVED that the Metropolitan Council is
.hereby requested to include the City of Maplewood in an application
of
state Home Improvement Grant Program funds, and that upon approval
such applicat the City and the Metropolitan Council will enter into
an agreement for operating the program within the City.
•
•
•
•
•
1:1122
r
• LF.4
T
N CITtti
•
300 Metro Square Building, 7th Street and Robert Street, Saint. Paul, Minnesota 55101 Area 612, 291 -6359
• April 29, 1980
•
TO: Local Officials In Ramsey County, Washington
County, and Brooklyn Center
SUBJECT: Minnesota Housing Finance Agency Home Improvement
Grant Program, Year V
MHFA has just announced that funds for Year V will be available on
July 1, 1980, and that applications from agencies to administer
those funds must be received by May 30, 1980.
Metro HRA will be applying for funds as an administering agency in
cooperation with those communities who authorize Metro HRA to under-
take the program in their city. Since your community has participated
with Metro HRA in this program in the past, we encourage your con.
tinued cooperation in providing rehabilitation grants to low income
homeowners in your community.
The maximum grant amount will be increased to $6,000 and the maximum
adjusted income for the homeowner applicant will be $6,000 for tha_s
phase. The amount of funds available for your community is indicated
on the attached sheet as well as the amounts available for administra-
tive costs. If you intend to provide local administration of the
program, please let me know.
If you would like to continue the _program in your community, please
have the attached resolution approved;by th -Crt.y .Counci - ` and.---returne - d
ttn etro7— ERA.._by,..-Fr .
Thank you for your continued cooperation. If you have any questions,
please call me at 291 -6306.
•
Sincerely,
/ /
Phillip . Katzung i
Metro HRA Program Manager
PLK /ts
AttCachment
An Agency rented to Coordinate the Planning and Development of the Twin Citiee Metropolitan Area Comprising:
Anoka County 0 Carver County 0 Dakota County 0 Hennepin County o Ranim,ey County 0 Scott County 0 WaahingtOn County
METROPOLITAN •COUNCIL HOUSING AND REDEVELOPMENT AUTHORITY
COOPERATIVE REHABILITATION GRANT PROGRAM
•
AVAILABLE GRANT AND ADMINISTRATIVE FUNDS
•
-July 1, 1980 to July 1, 1981
Local Metro Grant
Allocated Admin. Admin. Funds
_Ramsey County Amount (5.5 %) (2.5 %) Balance
Arden Hills " 3,465 191 87 3,187
Falcon Heights 8,663 476 217 7,970
Gem Lake 1.040 57 26 957
Lauderdale 5,544 305 138 5,101
Little Canada 3,465 191 87 3,187
Maplewood 27,374 1,506 684 25,184
Mounds s View 6,584 4 .362 165 6,057
New Brighton 8,662 476 217 7,969
North St. Paul 19,404 1,067 485 17,852
Roseville 20,790 1,143 520 19,127
Shoreview 9,009 495 225 8,289
Vadnais Heights 4,505 248 113 4,144
White Bear Lake 25,988 1,429 650 23,909
White Bear Township 10,395 572 260 9,563
Ramsey County Total 154,888 8,518 3,874 142,496
W g Washington County
Cottage Grove 8,316 457 208 7,651
Oakdale 8,316 457 208 7,651
St. Paul Park 9,009 495 225 8,289
Stillwater 39,501 2,173 988 36,340
Washington County 65,142 3,582 1,629 59,931
Total
Hennepin County
Brooklyn Center 18,711 1,029 468 17,214
Total Program 238,741 13,129 5,971 219,641
Pursuant to due call and notice thereof, a regular meeting ofcCCi City
yeC ou n ci la of the,C
of Maplewood, Minnesota, was duly called and held in the Council
the 17th day of Iiay, )-�.l79, at 7:33 P.1-I.
IlkE: following r members were present: Mayor Jolui Greavu; Councilmen Norman Anderson, Burton
Y
Murdock, Earl Nelson and Donald Wiegert.
The following; members were absent: Non
•
Councilman Wiegert introduced the following resolution and moved its adoption:
WHEREAS, the City of Maplewood desires to assist low income homeowners in making repair:
to their homes for the purpose of correcting defects affecting directly the safety,, habit—
_ ability, energy usage, or accessibility of the property; c
WHEREAS, the Minnesota Housing Finance Agency has funds to be used for such purposes,
and will accept applicatnons from housing and redevelopment authorities desiring to `drain^
inter these home Improvement Grant Program funds; and
WHIAEAS, the Metropolitan Council has been duly organized pursuant to Minnesota Statute::
- 1976, Section 473.123 and has all of the powers and duties of a housing and redevelopment
authority pursuant to Minnesota Statutes 1976, 473.193 under the provisions of the i:unicipa:
Lousing and Redevelopment: Act, Minnesota Statutes 1976, Sections 462.411 to 462.711; and
NOW, THEREFORE, BE I : RESOLVED that the Metropolitan Council is hereby requested to
include the City of Maplewood in an application xortheState
City and Improvement
tiie Metropolitan Council
funds, and that upon approval of such application,
will enter into an agreement for operating the program within the City.
• econded by Councilman Anderson.
Ayes — all.
STATE OF MINNESOTA
)
COUNTY OF 1 A -SBY ) SS.
)
CITY OF MAPLEZiOOD )
I, the undersigned, being the duly qualified and appointed City..iianager of.the City of
Maplewood, Iinnesota, do hereby certify I have cCityuofylMaoleaood d ,thnldtoucthe 17tilfo .+ dee
going extract of minutes of a regular meeting S of the
of Nay, 1979, with the original on file in my office, and the same is a full, true end com-
plete transcript therefrom insofar as the same relates to requesting the Metropolitan Counee
ERA to apply for rehabilitation grant funds for the City of Maplewood.
'L-Iitneau my hand as such City Manager and the corporate seal of the City this 21st day a
May, 1979. `
TO: _ ---- - City Manager
__Mayor & Council City 1- Iau.3ger A
City Clerk • City !o , aplekood, Iinnesota
_ Finance Dir.
Dir. Pub. \\'crks
. 0 _________ --Dir: Comm. Dev. •
/�� 7---/95
Dir. Pub. Saf
._____ _ __ety 4/1> Personnel
( 211--74:_ Otis _ / 4 'ee f ) •
Community Services 1 Tv s . / ,
FROM: Com Y - - /9/
DATE: �d`-t� ' .
CITY OF MAPLEWOOD
CITIZEN PARTICIPATION PLAN
(Community Development Block Grant (CDBG) Program)
Contents Page
I Introduction 2
II Dissemination of Information 2
III Scope of Participation 3
Pre - Application 3
Application 4
Post Application 4
IV Complaint H&ndling Procedures
V Conceptual Citizen Participation Schedule 5
Attachments:
A. Citizen Participation File 6
B. Consideration of Objections to Applications 7
(CFR 24 Part 570.303(f)
111
•
I. INTRODUCTION
The Federal regulations which govern the administration of the Department of
Housing and Urban Development's (HUD) CDBG Program, vest locally elected officials
with responsibility for program design and implementation. These regulations also
mandate that citizens be given an opportunity, and encouraged to serve in a key
advisory role throughout the decision making process.
To achieve these goals, the regulations require that all applicants for CDBG funds,
must prepare and follow a written Citizen Participation Plan. The following
paragraphs outline the City of Maplewood's strategy for complying with these
requirements.
II. DISSEMINATION OF INFORMATION
The City will undertake several public information related efforts to promote
citizen participation. These efforts will include, but not be limited to, the
following:
A. Public notification for all public hearings will be published in a non -legal
section of the St. Paul Dispatch and Maplewood Review. Public notices will be
. published at least 10 days prior to scheduled hearinc dates and will indicate
the date, time, location, and a summary of the agenda. Hearings will be held
at City Hall in the evening to encourage citizen involvement. If a location
other than the City Hall is determined to be more convenient for the public,
an announcement of the change will be posted at the City Hall at least 10
• days in advance and made mention of in each published public notice.
B. The Community's quarterly newsletter, Maplewood in Motion, will be utilized,
as deadlines permit, for program progress reports, up coming hearing
notification, etc.
C. CDBG Program Orientation will be the primary topic of the first of two pre -
application public hearings (refer to Section III Al). City officials will
inform citizens of:
1. the total amount of funds available for community development and housing
activities,
2. the range of activities that may be undertaken with CDBG funds,
3. the kinds of activities previously funded in the City,
4. progress made with previously funded projects,
5. the competitive nature of the program, as a result of more pre - applications
being submitted than can be funded,
6. the role of citizens in each stage of the process, and
7. A summary of other major requirements, such as, environmental policies,
fair - sharing housing provisions, contracting procedures, etc.
2
•
•
D. All documents and the Citizen Participatio1 File (see Attachment A), which
relate to the CDBG Program will be available for public review during
normal working hours (8 A.M. to 5 P.M.) at the Office of Community Development,
1902 East County Road B. To assure that a staff person will be available to
answer any questions, individuals will be encouraged to make appointments.
E. Public notice of the City's submission of a CDBG Application to HUD will be
published in both official news papers. This notification will cite a
contact person for assistance in filing a statement in opposition to HUD's
approval of the application. (Refer to Section III D2).
F. Maplewood, presently does not have any concentrations of minority individuals,
If the need arises, however, bilingual opportunities will be provided. The
St. Paul International Institute will serve as a resource in providing the
City with bilingual expertise.
III. SCOPE OF PARTICIPATION
The City will encourage citizens to participate in a wide range of CDBG related
activities. In specific, the City will be seeking citizen input toward:
the determination of community development priorities, the development of a strategy
to pursue priori ':y needs, review and comment on the draft application prior to
submission to HUD, assessment of the City's program performance, and comments on
any proposed changes or amendments to the application (budget revisions or program
strategy) or Housing Assistance Plan.
• The following general mechanisms will be utilized to encourage citizen input as
outlined above: public hearings, neighborhood attitude surveys, press releases,
and articles in the City's quarterly newsletter, Maplewood in Motion. In all cases,
citizens will be informed who to contact for comment or further information.
A. Pre - Application Stage
Citizen participation in the development of a CDBG Pre - Application will be
encouraged as follows:
1. Two public hearings, open to the entire community, will be held on separate
nights. The purpose of the first hearing will be to orient the public to the
CDBG Program (refer to Section IIC) and to obtain input on the community's
priority needs. The second hearing will be held to obtain input on the
formulation of a strategy(s) to address specified priority needs.
2. Citizens will be invited to submit written project proposals to the Director
of Community Development. To be assured of consideration, such proposals
should be submitted to City staff prior to the second "Application Public
Hearing" (refer to Section IIIB1). A written response will be provided
within 15 working days.
3. Neighborhood Attitude Survey (NAP)
a. Resident property owners directly affected (within 350 feet) by a
proposed CDBG project, will be surveyed, door -to -door by City Staff
S b. Non- resident property owners directly affected (within 350 feet) by a
proposed CDBG Project will be mailed a survey.
3
•
In either case, the purpose of the NAP is to provide directly affected
citizens an opportunity for input regarding the type and scope of a .
proposed CDBG Project.
B. Application Siage
If the City is invited to submit a full application, the City Council
• will hold two public hearings, on separate nights, to receive comment
on the proposed application.
Both of these hearings will be held prior to Council consideration to
approve submittal of the application to HUD. Additionally, these hearings
shall serve as required public hearings for any public improvement projects
associated with the application.
Public notice will be mailed to all property owners directly affected.
Citizens will be given an opportunity to respond to the scope and type
of the proposed project, estimated costs and assessments, and the time
schedule for development.
In preparation for these public hearings, a public information session
will be held in the general vicinity of a proposed CDBG Project. The
purpose of the session will be to inform affected residents of proposed
improvements so that they can have a realistic basis to form opinions.
The sessions will be informal and intended to be on a one -to -one basis.
• City Staff will be available to advise citizens on procedures for filing
an objection to approval by HUD of a locally approved project application.
C. Post - Application Stage
1. Program Amendment
Citizen participation during program implementation will occur
primarily through consultation with the Planning Commission or Housing
and Redevelopment Authority, as appropriate. These bodies will be asked
to review and comment on specific guidelines for approved projects.
They will also meet to review any program amendments, budget revisions,
and program /housing assistance plan modifications. All such changes will
be discussed with either or both of these bodies and their comments con -
sidered prior to the City Council taking final action. These meetings
will be held on an as- needed basis.
Any modifications proposed for the Community Development Program or
Housing Assistance Plan, which require prior HUD approval, will be subject
to public hearing prior to City Council consideration.
2. Program Implementation Performance
A public hearing will be held to receive citizen comment regarding the
City's performance in carrying out an approved Community Development
Program. This hearing will be held within three months following the end
4
of each program year. Citizen commentary presented at this meeting as
• well as volunteer comments offered throughout the program year will be
used to develop the Grantee Performance Report as required by HUD.
At the time of the initial program orientation meeting, citizens will be
invited to volunteer comments throughout the year relative to any aspect
of program performance. Every reasonable effort will be made to provide
written responses within 15 days to complaints regarding program performance.
Program staff will also be available during normal working hours (8 A.M.
to 5 P.M.) to respond to citizens' inquiries.
3. The Citizen Participation Plan will be subject to public comment by way
of a public hearing to be held the first pre - application public hearing for
a subsequent CDBG Application.
D. Complaint Handling Procedures
•
These procedures apply when a complaintant objects, in writing, to an application
or alleges that the City of Maplewood has failed to comply with the requirements
of the CDBG Program (24CFR Part 579.303).
1. Within 5 working days program staff will acknowledge, in writing, receipt
of a complaint.
•
2. If an application has been approved by the City Council and submitted to
HUD, program staff will provide informational assistance to citizens
• wishing to file an objection to approval by HUD. Staff will provide
the complaintant with the information outlined in Attachment B, as well
as any other desired program documentation.
3. If an application has not been approved by the City Council, Program Staff
will make every effort to resolve the complaint within 30 days, and provide
the complaintant with a written response.
4. In all cases, the Citizen Participation File shall contain records of all
complaint related correspondence, both verbal and written.
E. Conceptual Citizen Participation Schedule
Pre- Application Public Hearings January
Neighborhood Attitude Survey January
Public Information Session March
Application Public Hearings March
• Program Modification - Public Hearing As Necessary
Program Performance Public Hearing February
• Citizen Participation Plan Public Hearing Prior to next Pre- -
Application Public Hearing
5
•
ATTACHMENT A
Contents of Citizen Participation File
Copies of Public Notices and Minutes of Meetings and Public Hearings
Identification of where and when program documents (And records are available for
public review
Listing of persons attending meetings and public hearings with addresses and phone
numbers
Copies of handouts, guidebooks, etc., prepared for citizens
Identification of any technical assistance provided by type and date
Evidence of any special efforts made to secure minority, female or low- income participation
• Copies of citizen complaints or comments regarding the City's CDBG program performance,
the City's assessment 9f these comments, and actions taken
Timetable specifying all activities undertaken to inform citizens of the local CDBG
program, and to provide opportunities for their participation.
•
i
•
ATTACHMENT B
CFR 24 PART 570.303
(f) Consideration of objections to applications. Persons wishing to object
to approval of an application by HUD may make such objection known to the
appropriate HIJD Area Office. HUD will consider objections made only on the
following grounds: The applicant's description of needs and objectives is
plainly inconsistent with available facts and data; or the activities to be
undertaken are plainly inappropriate to meeting the needs and objectives
identified by the applicant; or the application does not comply with the
requirements of this Part or other applicable law; or the application pro-
poses activities which are otherwise ineligible under this Part.
Such objections should include both an identification of the requirements not
met and in the case of objections made on the grounds that the description of
needs and objectives is plainly inconsistent with significant, generally
available facts and data, the data upon which the persons rely. Although HUD
will consider objections submitted at any time, such objections should be
submitted within 30 days of the publication of the notice that the application
has been submitted to HUD, as described in paragraph (i)(3) below. In order
to ensure that objections submitted will be considered during the review process,
HUD will not approve an application until at least 45 days after receipt of an
411 application.
A CITY OF
•
, MAPL Av/ , 00D
,,-. ., ,,,,
', 1330 FROST .-\VENUE MAPI. EW ) -\ .: ., - c. ,,,
,. „ i OC D. •. II.�:�LSOIA ����lU
DEPARTMENT OF COMMUNITY DEVELOPMENT 770 - 4560
` May 7, 1 980
Ms. Mary Youle
CPD Representative
Department of HUD
6400 France Avenue
Edina, Minnesota
Dear Ms. Youle:
Enclosed is a revised copy of Maplewood's Citizen Participation
Plan for your review. I trust that each cefi ci ency cited in your last
monitoring report has been adequately addressed.
If you have any questions or comments, do not hesitate to contact
• me.
Very truly yours,
e / ;
A � '
Randall John •n
Associate P anner
ENC.
•
•
UAPLEWOOD IHOUSING AND REDEVELOP' ENT AUTHORITY
May 13, 1980
1. CALL TO ORDER
The meeting was called to order at 7:40 p.m.
2. ROLL CALL
Lorraine Fischer Present
Fran Juker Present
Randy Johnson Present
Iailbur Nemitz Present
Maria T.a :sen Absent
Guy Glover Absent
3. APPROVAL OF AGENDA
The agenda was approved.
4. APPROVAL OF MINUTES
A. April 0, 1980 - Bill Nernitz made motion to approve the
minutes, Fran Juker seconded. They were approved unani-
mously.
3. April 24, 1930 - Fran Juker moved to approve the minutes,
Bill Nemitz seconded. They were approved unanimously.
5. C 0.2. `UN I CAT I(YJ 3
None.
5. COM:TITTT DEPORTS
None.
7. UNFINISHED BUSINESS
A. SECTION METRO 114?
Randy Johnson reviewed the contract we had. Until we get
another building inspector, we will let the Metro HRA do
the inspections.
B. A -95 REFERRA
None.
Page 2
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
C. MHFA GRANT APPLICATIONS
Grace Olson has been funded. Nettie Sherman is putting
her house into foundation status; her eligibility for
grants is, therefore, in doubt. Esther hasn't accepted
bids or a repayment agreement. Because Diane Finch lives
in an old schoolhouse, the Historical Society has been
contacted. Approval must be obtained from the Society
before any remodeling can be done.
D. DISCUSSION OF REPORTS RECEIVED
None.
E. BONUS FUND APPLICATION AND 1950 SMALL CITIES GRANT
The City Engineering Department is reviewing the line -item
budgets, and they will come back to Council with new fig-
ures.
F. DISCUSSION OF HOUSING CODE
On Thursday, May 15, the Council will review the Housing Main-
tenance .00de for rental units only.
C. HOUSING PLAN AMENDMENT
We will not review the Amendment until it comes through
the Planning Commission, and they are in the process right
now.
H. SECTION 8 - MODERATE REHABILITATION PROGRAM
We received an updated memorandum from the Metro HRA Pro-
gram. The ads are appearing in the Twin Cities newspapers.
A copy of the memorandum is attached.
I. EMERGENCY HOUSING
None.
J. SENIOR BUILDING
None.
K. DISCUSSION OF HOUSING ELEMENT OF LAND USE PLAN
We will not discuss this matter until after the Planning
Commission reviews it.
L. ANNUAL REPORT
The new annual report was distributed to the members.
Page 3
MAPLEWOOD HOUSING AND REDEVELOPME NT AUTHORITY
7. UNFINISHED BUSINESS - CONTINUED
M. REAPPOINTMENT OF MARIA LARSEN
A status discussion took place. If Maria has not resigned
and no one has been reappointed, she will still legally
serve in the position. Delay of the appointment is neces-
sary so her attendance record can be studied.
N. LETTER TO MHFA - SECTION 3 PROPOSAL
This item is dealt with under Section 7 -B.
8. NEW BUSINESS
A. CAPITAL IMPROVEMENTS PROGRAM - HOUSING COSTS
Randy Johnson handed out a capital improvement worksheet,
and a copy is attached. There was a discussion of the
programs and costs listed on the worksheet.
B. RESOLUTION - HOME IMPROVEMENT GRANT PROGRAM
The resolution on the Home Improvement Grant Program is
included in the packet. Bill Nemitz motioned for resolu-
tion of the Council to apply for rehabilitation grant
funds for the city of Maplewood. Fran Juker seconded the
motion. Two changes made are that income eligibility and
grant limits are both increased to $6,000 rather than $5,000.
C. CITIZEN PARTICIPATION PLAN - CDBG PROGRAM
The Commission has discussed the Citizen Participation
Plan submitted to us, and they have accepted it as is.
9. COMISSION PRESENTATIONS
None.
10. DATE OF NEXT MEETING
June 10, 1980
11. ADJOURNMENT
9:15 p.m.
Recording Secret ry
'
Michele Mrozinski
Attachments
MEMORANDUM
TO: City Manager
FROM: Associate Planner
SUBJECT: Horne Improvement Grant Ranking Criteria
DATE: June 4, 1980
The Maplewood HRA has received authority to participate in the 1981 cycle of the
MHFA Home Improvement Grant Program. Staff intends to notify the public of the
availability of this program via the newspaper, Maplewood in Motion, churches, and
sewer billing enclosures. However, before staff can advertise, the rating
criteria must be revised regarding income (Item #1). As outlined below, Staff
suggests that other criteria should also be considered for revision.
Our 1981 allocation is slightly larger than our previous allocations but as
you are aware, income eligibility and the grant ceiling have increased greatly
In essense, a situation exists where the City could likely serve fewer persons
than in the past but be faced with many more applications.
Given this background, staff suggests that the existing priority criteria be
reviewed relative to the following items.
1. Target Groups
Does the existing system give priority to all target groups wished to be
reached. For example:
a. Handicapped /disabled applicant
b. Elderly (62 and over)
c. Single head of household with dependent children
d. Household with four or more dependent children
2. Housing Assistance Plan Goals for Substantial Rehabilitation
a. Presently the City has a committment to substantially rehabilitate 10
homes. Substantial rehabilitation is defined as bringing a home up to
at least Section 8 standards.
3. Grant Impact
Guidelines 6 and 7 are presently quite subjective. The following criteria
are suggested to deal with these items more objectively and also to tie into
the HAP:
a. Bring home to Section 8 existing housing quality standards
b. Bring home to City Code (Housing maintenance and /or Building Code
c. Eliminate hazardous conditions
d. Substantial weatherization and energy conservation improvements
e. Eliminate housing overcrowding
f. Maintain neighborhood stability (eliminate isolated incidence of
deteriorated housing
4. Other Factors
a. Demonstrated efforts toward maintenance or rehabilitation
b. Applicant will provide labor
5. Existing Guidelines
a. Income ranking has to be changed to reflect a $6,000 ceiling. It is
suggested that a percentage concept be used to eliminate the necessity
of again revising these points in the future. For example:
1. 100% or less than the maximum income level
2. 80% or less than the maximum income level
3. 60% or less than the maximum income level
4. 40% or less than the maximum income level
5. 20% or less than the maximum income level
b. Item 2 does not appear to be applicable any longer
c. Item 3, see Target Groups
Points should be assigned to each criteria as in the past, possibly adding up
to a total of 100 points. A threshold may be a good idea, particularly for the
area of Grant Impact. Such a threshold would be a means of rejecting an other-
wise qualified applicant if the improvements were not thought to be a priority
of the HRA,
PRIORITY GUIDELIUES
Applications will be reviewed in order of date and time received.
Eligible applicants as defined by Statute, meeting one or more of the
following Guidelines, will be awarded points. Those applicants with
the highest point totals will be given first considerations for grant
monies, provided that priority is to be given to elderly applicants,
and energy related improvements, not withstanding point totals.
1. Income
0 - $1,000 - 10 points
$1,000 - $2,000 - 8 points
$2,000 - $3,000 - 6 points
$3,000 - $4,000 - 4 points
• $4,000 - $5,000 - 2 points
2. Humber of Residents in Housing Unit for whom a $300 deduction is
not allowed under P1.H.F.A., Item 2 -D, Form 605
2 - 1 point 5 - 4 points
• 3 - 2 points 6 - 5 points
4 - 3 points 7 - 6 points
3.. Age of Applicant
Above 90 - 10 points
' 80 - 90 - 8 points
70 - 80 - 6 points
60 - 70 - 5 points
4. 100% Permanent Disability for head of Household under the age of 62.
Head of household - 4 points.
5. Location
Adjacent to (within six blocks) of a Federally Subsidized Housing
development containing at least 50 housing units. - 4 points
6. Energy Related Repairs - 4 - 10 points
7. Imminent Health and Safety Danger - 1 - 15 points
The foregoin -g system of point allocation is an experimental format
which may be revised as time and experience dictates.
m.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
JUNE 10, 1980
The June 10 .1980 meeting was cancelled due to lack of a quorum
DATE: TUESDAY, JUNE 10, 1980
PLACE: PUBLIC WORKS FACILITY
LOCATION: 1902 E. CO. RD. B
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
A. May 13, 1980
5. Communications
6. Committee Reports
7. Unfinished Business
A. Section 8 HRA
B. MHFA Grant Applications - Status Report
C. Bonus Fund Application - Maple Knoll PUD
D. Rental Housing Maintenance Code - Status Report
E. Housing Plan Amendment /Update of Housing Element - Status Report
F. Section 8 - Moderate Rehabilitation Program - Status Report
G. Senior Building - Status Report
H.
I.
J.
8. New Business
A. MHFA Home Improvement Grant - Guidelines
9. Commission Presentations
10. Date of Next Meeting - July 8, 1980
11. Adjournment
DATE: TUESDAY, JULY 8, 1980
PLACE: PUBLIC WORKS FACILITY
LOCATION: 1902 EAST COUNTY ROAD B
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
A. May 13, 1980
5. Communi cations
6. Committee Reports
7. Unfinished Business
A. Section 8 Metro HRA
B. MHFA Grant Applications - Status Report
C. Bonus Fund Application - Maple Knoll PUD
D. Section 8 - Moderate Rehabilitation Program - Status Report
E. Senior Building - Status Report
F.
G.
H.
8. New Business
A. MHFA Home Improvement Grant - Guidelines
B. Revised Housing Plan - Review
9. Commission Presentations
10. Date of Next Meeting - August 12, 1980
11. Adjournment
DATE: Tuesday, August 12, 1980
PLACE: Public Works Facility
LOCATION: 1902 East County Road B
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to order
2. Roll call
3. Approval of agenda
4. Approval of Minutes
5. Communications
6. Committee reports
7. Unfinished business
A. MHFA Home Improvement Grant rating criteria
B. Housing Plan review
C. MHFA Grant applications
D. Bonus Fund application - Maple Knoll PO
E. Section 8 - Moderate Rehabilitation Program
F, Trails
8. New Business
A. Section 8 Bonus Funds /Housing Mobility Program
B. 1981 Small Cities Block Grant Application Workshop
9. Commission Presentations
10. Date of Next Meeting - September 16, 1980
11. Adjournment
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
July 8, 1980
1. CALL TO ORDER
The meeting was called to order at 7:45 p.m.
2. ROLL CALL
Lorraine Fischer Present
Fran Juker Present
Randy Johnson Present
Wilbur Nemitz Present
Maria Larsen Absent
Guy Glover Absent
3. APPROVAL OF AGENDA
The agenda was approved.
4. APPROVAL OF MINUTES
A. May 13, 1980 - Fran Juker made motion to approve the minutes, Wilbur
Nemitz seconded. They were approved unanimously.
B. June 10, 1980 - Meeting was cancelled due to lack of quorum.
5. COMMUNICATIONS
None.
6. COMMITTEE REPORTS
None.
7. UNFINISHED BUSINESS
A. SECTION 8 METRO HRA
Section 8 is now taking applications for two - bedroom families. The
waiting list is long; Randy will check on how long they are taking
applications and whether there is need for a notice in the Maplewood
In Motion.
B. MHFA GRANT APPLICATIONS - STATUS REPORT
This was closed in May. There were 21 total applicants; 8 in progress;
5 closed out; and 8 withdrew or rejected. Our total dollars were $42,150,
and the average grant was $2,810. We received $28,000 for 1981, and
advertisements went out last week. We will continue the past practice
of considering the first applicants for this year as those that are
carried over, submitted before the notice, or in the process of coming in.
Page 2
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
C. BONUS FUND APPLICATION - MAPLE KNOLL PUD
Status report on funding - -still up in the air with Council and HUD
funding.
D. SECTION 8 - MODERATE REHABILITATION PROGRAM - STATUS REPORT
Section 8 status is the same as last month. We have received one
application for a duplex. There will be another advertisement.
E. SENIOR BUILDING - STATUS REPORT
They will begin building in August of 1980.
8. NEW BUSINESS
A. MHFA HOME IMPROVEMENT GRANT - GUIDELINES
We reviewed the MHFA Home Improvement Guidelines and the item presented
by Randy. Randy will research several questions and report back at
the next meeting. Final adoption will be made in August.
B. REVISED HOUSING PLAN - REVIEW
A review of the revisions to the housing plan were discussed and approved.
C. DATA PRIVACY ACT
Randy discussed the possible impact of the Data Privacy Act of our
meeting; we will use case numbers in our minutes now.
9. COMMISSION PRESENTATIONS
None.
10. DATE OF NEXT MEETING
August 12, 1980.
11. ADJOURNMENT
10:30 p.m.
Recording Secretary
Jo i M. Wells
RANKING CRITERIA
(For Discussion Purposes)
HOME IMPROVEMENT GRANT PROGRAM
1. Income (% of maximum allowable)
0 - 20 10 pts.
21 40 8 pts.
41 - 60 6 pts.
61 - 80 4 pts.
81 - 100 2 pts.
2. Age
Applicant 62 years of age and over - 5 pts.
3. Disability
Head of household 100% Permanent Disability - 5 pts.
4. Dependents
Household with four or more dependents - _ pts.
5. Grant Impact
a. Elimination of a life- safety hazard - _ pts.
(Each hazard to be eliminated to count separately) ,
b, Weatherization and conservation improvements
- Attic insulation pts.
- Attic ventilation pts.
- Weather stripping /caulking pts.
- Storm windows /doors (new versus repair ?) _ pts.
c. Improvement of accessibility (disabled persons) -
d. Improvement of habitability (all eligible repailds not directly related to
energy efficiency or correction of an imminent health or safety hazgard )- _ pts.
e. Applicant will provide labor - __ pts.
f. In the last years the applicant has made improvements which would have
been grant eligible - pts.
A minimum of grant impact points are required to be eligible for funding
All applicants must meet the following conditions to be fundable:
1. that all necessary improvements are listed in a Property Inspection Report.
2. that the structure, upon completion of necessary repairs, will be reasonably
livable, safe, habitable, and energy efficient
3. that the structure, upon the completion of necessary repairs, will be economically
viable, such that the amount of the Home Improvement Grant may be amortized
-2
RANKING CRITERIA
(For Discussion Purposes)
HOME IMPROVEMENT GRANT PROGRAM
1. Income (% of maximum allowable)
0 - 20 10 pts.
21 - 40 8 pts.
41 - 60 6 pts.
61 - 80 4 pts.
81 -100 2 pts.
2. Age
Applicant 62 years of age or over - 5 pts.
3. Disability
Head of household % Permanent Disability - 5 pts.
4. Dependents
Household with four or more dependents - pts.
5. Location
Adjacent to (within 6 blocks) of a Federally subsidized housing development
containing at least 50 housing units
6. Grant Impact
a. Elimination of life- safety hazard(s) pts.
b. Weatherization and conservation improvement(s) pts.
c. Improvement of accessibility (disabled persons) pts.
d. Improvement of habilitability (all eligible repairs not directly related
to energy efficiency or correction of an imminent life- safety hazard) pts.
e. Applicant will provide labor pts.
f. In the last years the applicant /RAP has made improvements which would
have been grant eligible pts.
A Minimum of grant impact points are required to be eligible for
funding
All applicants must meet the following conditions to be fundable:
1. All necessary improvements must be listed in the Property Inspection Report
2. The structure, upon completion of necessary repairs, will be reasonably
livable, safe, habitable,and energy efficient
3. The structure, upon the completion of necessary repairs, will be economically
viable, such that the amount of the Home Improvement Grant may be amortized
DATE: Tuesday, September 16, 1980
PLACE: Public Works Facility
LOCATION: 1902 East County Road B
TIME: 7:30 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
5. Communications
6. Committee Reports
7. Unfinished Business
A. MHFA Home Improvement Grant Ranking Criteria
B. Referral of MHFA Grant Applicants to RAP
C. Section 8 Moderate Rehabilitation Program Status
D. Trail Easement - Archer Heights PUD
ff. Section 8 Bonus Funds - Parkway Townhouses
8. New Business
A. Fiscal Year 1981 MHFA Home Improvement Grant Applicants
9. Commission Presentations
10. Date of Next Meeting - October 14, 1980
11. Adjournment
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. CALL TO ORDER
The meeting was called to order at 7:35 p,m.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Absent
Fran Juker Present
Maria Larsen Present
Wilber Nemitz Absent
3. APPROVAL OF AGENDA
Larsen requested that a recent amendment to Chapter 531 offtheeHumandRiahts Act
be discussed under new business. Fischer moved approval
amended, Juker seconded. Motion carried unanimously.
4. APPROVAL OF MINUTES
Juker moved approval of the July 8, 1980 minutes as submitted, Fischer seconded.
Motion carried unanimously.
5. COMMUNICATIONS
None
6. COMMITTEE REPORTS
None
7. UNFINISHED BUSINESS
A. MHFA HOME IMPROVEMENT GRANT RANKING CRITERIA
Larsen moved that discussion of he tbled until the
September 16, 1980 meeting. Ju k
An overview of the Ramsey County Action (RAP) Program for energy conservation
was presented by Staff. It was indicate that thatseligible,Home Improvement
Grant applicants receive preference ca
Staff requested that a policy be established forreferral ofd Grant
Applicants to the RAP Program, Two points of view
a. All applicants should be referred, no matter how extensive the
estimated cost of eligible improvements. This policy would
maximize the use of available grant monies. Little, if any,
insulation related work would be done by private contractors;
b, Refer to RAP, only those applicants whose eligible improvements
are estimated to exceed $6,000. Would reduce the competition
between the public and private sector regarding energy related
improvements.
Larsen motioned and Fischer seconded to table this issue until the September
meeting. Motion carried unanimously.
The implications of the Privacy Act regarding HRA review and ranking of grant
applicants were discussed. It was decided that all application data will
be available to the HRA for ranking purposes but that all references to
applicants will be by case number.
B. HOUSING PLAN REIVIEW
Juker moved to eliminate from the House Plan, the policy requiring the place-
ment of all utilities underground, Fischer seconded. Motion carried unanimously.
Staff provided an overview of proposed 3 and 10 year housing allocation
schedules with the accompanying text. This material was originally pre-
sented as pages 60 and 61 of the "yellow housing plan ". The membership
accepted the proposal as submitted
C. MHFA GRANT APPLICATIONS
Of the 21 applications received for the 1980 funding cycle, 13 were funded.
Eight either withdrew or were ineligible. Seven of the funded applicants
have work remaining to be completed. To date, seven applicants have been
declared income eligible for the 1981 cycle. The City Building Official
is presently contacting these persons. Applications will be taken until
early October, at such time the HRA will begin the ranking process.
D. BONUS FUND APPLICATION - MAPLE KNOLL
The Maple Knoll project did not make the cut off for funding. There is a
possibility that the project will be eligible for additional bonus funds
later this fall. Staff will check into the possibility of using previously
committed funds for another project.
E. SECTION 8 - MODERATE REHABILITATION
Two duplex rental units qualified for the program in Maplewood. Inspection
of the units is scheduled for August 19 to determine what improvements need
to be made.
F. TRAILS
It was suggested that the City consider developing the trail easement at
Archer Heights PUD, Staff will investigate the possibility of including
the trail in the next budget proposal.
8. NEW BUSINESS
A. SECTION 8 BONUS FUNDS /MOBILITY
In July the Metropolitan Council advertised for _proposals for developers,
The deadline for submittal just passed, as such, no information was available
regarding proposals for Maplewood. Each developer is to set aside up to
2
l
20% of the proposed units for minorities from concentrated minority areas.
B. 1981 SMALL CITIES BLOCK GRANT
A workshop will be held on August 26, for prospective applicants.
C. HOUSING DISCRIMINATION
The Human Rights Act has been Amended to prohibit discrimination against
families with children. The Human Relations Commission is considering a
program that would test for this type of discrimination in Maplewood's rental
housing complexes. (A copy of the Amendment is attached.)
9. COMMITTEE PRESENTATIONS
None
10. DATE OF NEXT MEETING
Due to primary elections being held on the 9th, the next meeting will be on
September 16, 1980.
11. ADJOURNMENT
10:00 P.M.
Res'-ctfully Si bmit ed,
R.ndall Joh I
Acting Secr- .ry
DATE: Tuesday, October 14, 1980
PLACE: Public Works Facility
LOCATION: 1902 E. County Road B
TIME: 7:00 P.M.
(NOTE TIME CHANGE)
MAPLEW00D HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
5. Communications
6. Committee Reports
7. New Business
a. MHFA Grant Applications
b. Housing Maintenance Code Amendment
c. Metro Council A -95 Policy Revision Proposal
8. Old Business
City installation of smoke detectors for MHFA Grant Applicants
9. Commission Presentations
10. Date of Next Meeting - November 11, 1980
11. Adjournment
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. CALL TO ORDER
The meeting was called to order at 7:30 P.M.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Absent
Fran Juker Present
Maria Larsen Present
Wilbur Nemitz Absent
3. APPROVAL OF AGENDA
Larsen motioned and Juker seconded to approve the agenda as submitted. Motion
carried unanimously.
4. APPROVAL OF MINUTES
Maria moved approval of the minutes, subject to correction of the spelling
of Wilbur Nemitz' name, Juker seconded. Motion carried unanimously.
5. COMMUNICATIONS
Staff brought a needs assessment questionnaire from Ramsey County Action
Program to the attention of the membership. Larsen and Fischer will respond.
A summary of the results will be available later this fall.
6. COMMITTEE REPORTS
None
7. UNFINISHED BUSINESS
A. MHFA HOME IMPROVEMENT GRANT RANKING CRITERIA
Staff presented a ranking criteria proposal based upon comments received
at the August meeting. Following additional revisions and assignment of
points, Larsen motioned and Juker seconded to adopt the criteria as amended.
(A copy of the adopted criteria as attached). These ranking criteria are
subject to approval by the MHFA.
The membership requested Staff to pursue the feasibility of the City
purchasing smoke detectors and installing them in each home as an alternative
to expensive contractor installation.
B. REFERRAL OF MHFA GRANT APPLICANTS TO RAP
Fischer motioned and Larsen seconded to automatically refer all applicants,
at the time of application, to the RAP Program. Motion carried unanimously.
The rationale being that the RAP Program should be used to the greatest
extent possible in order to make the most cost - effective use of available
MHFA Grant funds.
C. SECTION 8 MODERATE REHABILITATION PROGRAM
Two duplexes in Maplewood will be funded under the program. These structures
are located at 1800 English and 943 Century. The duplex at 1800 English will
be the first structure funded under this program. As such, the HRA membership
requested that some media coverage be given to this project. Monies for an
additional 100 units of rehabilitation have been allocated to the Metro HRA
Advertisement for prospective landlords will be in the near future.
D. TRAIL EASEMENT - ARCHER HEIGHTS PUD
Staff will continue to pursue the possibility of including the pavement of this
easement in the upcoming budget proposal.
E. SECTION 8 BONUS FUNDS
1. The Parkway Townhouse proposal (Larpenteur and Parkway Drive) containing
30 family units ranked as the first alternate for funding. Metro Council
staff indicated that the outlook is good for funding. A decision should
be made by late October.
2. The Manle Knoll proposal (Radatz and White Bear Avenues) containing 57
units of family housing has been approved for funding. The details of site
and building plans will be discussed in the very near future.
8. NEW BUSINESS
A. 1980 MHFA HOME IMPROVEMENT GRANT APPLICANTS
Juker motioned and Larsen seconded to approve applications 80 -1 and 80 -4
for grant funds. Motion carried unanimously. The following improvements were
approved:
Case 80 -1: All items contained in the building inspector's report up to the
maximum of $6,000.00
Case 80 -4: a. Residing, provided the Applicant qualifies to provide his own labor
b. Insulation of attic to R44 and ventilate
d. Insulate and ventilate beneath the floor of addition
The estimated cost of these improvements minus the labor for
residing is $2500.00
9. COMMISSION PRESENTATIONS
None
10. DATE OF NEXT MEETING
- October 14, 1980
- The time of the next meeting will be moved up to 7:00 P.M. due to the number of
grant applications to be reviewed.
11. ADJOURNMENT - 10:30 P.M.
Re tful A bm'A ted,
%
Ranly Johns 1Acting Secretary
M E M O R A N D U M
TO: HRA
FROM: Associate Planner - HRA Laision
SUBJECT: MHFA Grant Reconsiderations
DATE: November 14, 1980
CASE 80 -10
Request
Fund labor as well as materials for a driveway
Background
Approval was granted on October 14, 1980 to fund the construction of an accessibility
ramp (wheel chair) and a driveway, if:
a. the MHFA Accessibility Program could not fund prior to next spring and
b. labor to install the driveway would be provided by the Applicant.
Section 6.4b4 of the MHFA Guidelines states "reconstruction of sidewalks and driveways
is allowed only on private property and only if existing conditions are a clear
and imminent health hazard ". In this case, an imminent health hazard was found to
exist due to the age of the Applicant (71) and the lack of easy passage between
the house and car by wheel chair.
The Applicant has made application to the MHFA Accessibility Program. Also, since
that time it has been brought to Staff's attention that the Applicant had understood
that his labor would be voluntary, but that approximately $500 in labor costs for
assistance to him would be paid.
Partial labor costs cannot be funded. If labor costs are to be paid in any manner,
a contractor must be employed who is licensed by the City. The Applicant has
requested that the HRA revise its conditions for approval to allow labor costs for
the installation of a driveway.
Materials were approved and estimated at $500. The cost of labor would be
approximately $700- 1,000 in addition to present grant amount estimate of $3,000.
Recommendation
Fund the labor costs in addition to material costs for the installation of a driveway,
subject to:
p
1. Maplewood receiving an allocation of Bonus funds in excess of the requested
labor costs
2. The driveway is not funded by the MHFA accessibility program.
Approval is based upon the following findings:
1. Approval would be consistent with the spirit and intent of the program guidelines
2. Due to accessibility considerations, a unique situation is established in which
there is a demonstrated hardship.
3. Approval does not obligate the funding of additional driveway improvements
unless similar circumstances can be proven.
Case #80 -14
Request
Appeal Staff's determination of income ineligibility
Background
On October 14, 1980, conditional approval of the applicant's application was granted.
Staff was instructed to determine whether or not the applicant was employed in addition
to receiving County Assistance.
Staff's investigation found that the applicant had become employed shortly after
making application for the grant. licant
Based upon this information new income calculations the culataons indicatedCrthattt the
iap
was over incomed. The attached letters pp
calculations and income eligibility guidelines.
The applicant's concern is that the MHFA guidelines mandate l that the HRA
anticipa
an applicant's income for the 12 month period following app ati
matters, a period of unemployment, are deemed the
consideration. In other words,
period of time in which an applicant is employed, in this case only five months.
Furthermore, the HRA has no authority to waive the income eligibility guidelines.
Recommendation
Denial of the appeal on the basis that MHFA program guidelines have been adhered
to.
If the applicant wishes to pursue a revision to the Minnesota Housing Finance Agency's
guidelines, Mr. Gary Barter (296 -8843) should be contacted.
enclosures
CITY OF
t , MAp 1 EW 0 0 D
. , ..4,
,,... ,... ,„,,
.,,
v Er.,. S ti t . .,
3 tf'i R • : Y
. , 1902 EAST COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
. -;i1 1 -; .-
OFFICE OF COMMUNITY DEVELOPMENT 770 - 4560
October 27, 1980
Ms. Dorothy Goff
2425 Hazelwood
Maplewood, MN 55109
Dear Ms. Goff:
I have reviewed your Income Verification Forth from Recycling Unlimited. Your
employer has also indicated that this positibn is temporary, mostly likely
for four to six months. I have also contacted Ramsey County for an update on
the status of your AFDC grant.
From this information I have calculated your annual gross income as follows:
August through December 1980
Job - $160 /week X 22 weeks $ 0
352
AFDC - $102 /month X 22 weeks
$4081
The fact that your present job is only temporary cannot be taken into consideration.
Program guidelines do not permit me to make an allowance for an unemployment
situation which is deemed to be temporary. Therefore, I have to project based on the
income for the remaining seven months of the year (January thru July) P
income earned during the first five months. Thus, your annual gross income is
established at $9794.00, for purposes of the grant program. Unfortunately, I
cannot recommend approval of your grant application because, your gross income
exceeds $7250.00.
For your information I have computed your income, assuming you would be eligible
for unemployment compensation from January through July of 1981. Given the
possibility, your annual gross income would be approximately $
maximum allowable. I also calculated an income for you assuming that you remained
unemployed (doubtful) from January to July 1981, without benefit of unemployment
compensation. In this case, your income worked out to be $6985 or $265 under the
maximum allowable. Again, in a seven month period the program assumes you will
be reemployed, certainly earning at least $265.00.
'• _ 2 - October 27, 1980
Ms. Dorothy Goff -
If any of my calculations are incorrect, plane ferltfi free
ptog the eAlso,
do not hesitate to make application next spring
your employment situation changes.
In the meanwhile, the Hillcrest- MidAmerica Bank (White Bear Avenue and
lable. For
North St. Paul Road) has low interest h
KarenmWieczoreklat 770 -3939.
further information about this loan program,
Very truly yours,
Randall John
Associate P1 ner
CITY OF
MA PLEWO OD
..
. .
., ,o, ,
..?,§„ ,. , / 2,•- -
2 ., 1902 EAST COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109 0
______ . ,,,,,,,,. OFFICE OF COMMUNITY DEVELOPMENT
770 -4560
October 31, 1980
Mrs. Dorothy Goff
2425 Hazelwood
Maplewood, MN 55109
Dear fors. Goff:
In response to our telephone conversation on October 30, 1980, I have enclosed:
1. An excerpt from the Minnesota Housing Finance Agency's
gency's (MHFA) H o a Improvement
Grant Procedual Guidelines. This
income eligibility requirements.
2. A table illustrating the number of grant applications received over the past
two years listed by minority vs. non- minority and by income eligibility.
The Minnesota Data Privacy Act prohibits fr g ge
iv n out any information which
m
would cause a grant recipient to be i lied in the past two years have been
3 of the 4 minority families who have app
found to be over incomed. Likewise, 9 of the 33, non - minority families were
found to be ineligible.
The key point is that every homeowner in the City f Maplewo has been inform d
of the program's existance and given ample opportunity to
flier was inserted - in each homeowneInsaddition, bill
newspaper
from July through September 1980.
and an article appeared in the Maplewood in Motion ".
Finally, as I indicated over the telephone, the Maplewood Housing nandeRedevelop -ty
melt Authority (HRA) has no dete °minesre hichvemp�ovementsg will be made once an
guidelines. The HRA simply you may
applicant is determined by me to be income eligible. If you wish, m keep
appeal my decision to the HRA at their November 18th meeting, not the
in mind that the MHFA has the last word relative to income eligibility,
• _ 2 - October 31, 1980
Mrs. Dorothy Goff
HRA. For your information, Gary Barter (296 -8843) is the person who administers
the grant program at the Minnesota Housing Finance Agency.
If you desire further information, do not hesitate to call.
Respectfully,
eaddi I
Randall Johnstr
Associate Planner
RJ /njm
Enc.
toJiNv I -
•
o
_ AMC i M1) 6U E'MEMT C7e»NT ? G u � 6 �?A
?Roc E uP�t
6.1 Application Form (Form 605) -
NOTE: Financial information,- including but not limited t-o,
credit reports, financial statements, and net worth calculations
_received or prepared by MHFA regarding any Grant and the name of
each Grant Recipient are private data on individuals, pursuant
to State Statute on the Privacy of Information. -
(a) Household Information: Section A of the Homeowner Applica-
tion for Grant supplies necessary standard information.
(b) Income Information: In Section B of the Homeowner Applica-
' tLion for Grant, the applicant shall -list all residents of
the household, along with their ages and any income which
tomes into the household in the name of each resident list-
.
ed. .
Residents shall include all persons, other than renters,
living in 'the household for at least nine months of the
year,. or persons who are claimed as dependents for income
tax purposes. A renter is defined. as a bona fide tenant
who .would not normally be allowed to reside in the dwelling
without paying rent. The rent paid by the tenant generally
shouted equal or exceed the costs which the landlord incurs
by the presence of the tenant in the dwelling. The income
of the tenant cannot be free or readily accessible to other -
members of.the household.
Income which must be listed includes:
•
- Any public assistance, including, but not limited to:
• Welfare, AFDC, SSI, and Unemployment Compensation.
- Salaries (including commissions, bonuses, overtime pay
and tips).
Interest and dividends.
- Pensions and Annuities, including P.E.R.A. and Social
Security.
- Rental income. . _
— Estate or Trust income.
- Business income -- for self- employed individuals, includ
ing farme.
- Gains fro the sale of property or securities.
• - Interest payments received from properties being sold on
Contracts for Deed.
ALL INCOME WHICH THE HOUSEHOLD MAY REASONABLY ANTICIPATE
RECEIVING DURING THE 12 MONTHS FOLLOWING THE DATE OF APPLI-
CATION MUST BE INCLUDED.
4 -.
M C.a f - _
a. 2
Page 16
(c) Asset Determination: Section C of the Homeowner Applica-
tion for Grant lists the cash value of all assets held by
residents of the household. The value of all assets shall
be defined as the current market value of an i t e m . listed
minus existing indebtedness on that item. For purposes of
the Home Improvement Grant Program, assets shall include
the following items:
- Cash on hand or in checking accounts.
- Cash in savings accounts, including accounts held -in
trust.
- The cash value of securities or U.S. Savings Bonds.
- The redemption value of life insurance policies.
- The current market value of all interests in real
exclusive of the structure to be improved and a parcel of
real property of not more than two acres on which the
structure is located_ Included in this determination is
any land in which any resident of the household holds
title and is selling on Contract for Deed. The value of
Contract for. Deed property shall be defined as 100% of
the outstanding balance on the contract;
- All other property, exclusive of household furnishings,
clothing, and one automobile. This section includes, but.
is not limited to: farm equipment, boats, snowmobiles,
motorcycles, business machinery, business inventory, 'farm
stock, and additional vehicles.
ASSET The sum of the cash value of the assets of the house-
LIMIT hold, as defined above, SHALL NOT EXCEED $25,000.
(d) Property Information: In Section D of the Homeowner Appli-
cation for Grant, the applicant shall provide the following
information:
• - Years lived in the property.
- Age of structure.
- Purchase price of the structure.
- Whether structure is single - family or a duplex.
- Current estimated value of the structure (to be verified
by Administering Entity). For the purpose of this sec-
.
tion, applicants shall use the "Market Value" figure
which appears on the most recent property tax statement.
- Information concerning any outstanding mortgage(s) or
contract(s) for deed.
6.2 Income Verification
All sources of income listed on the Homeowner Application for
Grant must be verified by the Administering Entity. EVIDENCE OF
SUCH VERIFICATION MUST BE INCLUDED -IN THE GRANT SUBMISSION PACK-
AGE. The following is a list of acceptable forms of income ver-
ification evidence:
3/80 Page 17
•
•
(a) Written verification from employers or other income provid-
ers.
* (b) Copies of current check stubs.
(c) Written statements by Administering Entity staff that they
have viewed documents verifying the income. Such state-
ments must include- a statement of the actual document
viewed, the date of the document viewed, and the_full name
of the individual who viewed the document.
(d) IRS forms only in the case of self- employed individuals
(see Section 6.4a of these Procedural Guides).
(e) Income derived from rent must be verified by the renter in
writing or by examining copies of checks or rent receipts.
* The following verifications will be accepted as evidence of in-
come only if applicant receives payment of public assistance or
social security.
- Copies of current social security or public assistance
checks.
- Statements of deposit from banks.
- Copies of deposit slips indicating the deposit of a particular
check.
* The date of the document used in verifying income may not be
more than 90 days previous to the date of application or the
start of Program Year V, whichever is most recent.
6.3 Property Inspection Report
A copy of the initial inspection report must be included in the
Grant Submission Package. The Inspection Report provided by
MHFA shall be included with all Grant Submission Packages. Oth-
er Inspection Reports may be substituted, but only upon receipt
of written approval by MHFA. Such report forms must include at
least the following items:
(a) General condition of the structure.
(b) Structural soundness. -
(c) Plumbing systems, including: water supply, waste disposal,
fixtures, and piping system.
(d) Heating systems.
(e) Electrical systems.
(f) Roof.
(g) Energy efficiency, including: insulation, infiltration,
windows, doors, and ventilation.
(h) General exterior conditions.
(i) General interior conditions.
An explanation should be provided for any deficiency which ap-
pears on the inspection report but does not appear on the Im-
provements Certificate for correction. Tie Inspection Report
shall be signed and dated by the inspector.
3/80 Page 18
6.4 Improvements Certificate (MHFA Form 610)
THIS FORM SHALL BE COMPLETED BY THE ADMINISTERING ENTITY.
(a) Income Formula Worksheet: The income formula determines
the "ADJUSTED GROSS INCOME" of an applying household. The
Administering Entity is responsible for the correct use of
this formula in determining the eligibility of the appli-
cant. Specific sources of income are to be treated as fol-
lows:
HOUSEHOLD GROSS ANNUAL INCOME
* - must include gross income from all the sources listed in
Section B of the Homeowner Application for Grant.
- may NOT be based on a temporary condition such as unem-
ployment, if such condition is deemed to be of a short
term or nonrecurring nature. Income in these cases must
be .ro'ected on what the a..1 in. household can reasona-
bly be expected to receive as income when normal circum-
stances resume at a reasonably certain date in the coming
year. •
SELF- EMPLOYED INCOME
- must include income for self - employed persons based on an
average of the last two years of income, as determined BY
the Administering Entity upon review of the previous two
AO years' IRS forms (Schedule of Business or Farm Profit and
Loss). Normal business expenses may be deducted for the
purpose of determining actual income for inclusion in
Household Gross Annual Income. Property and equipment
depreciation are not allowable deductions.
RENTAL INCOME
- must include net rental income from all properties owned
and rented out by all members of the household, including
rents from the property to be improved with proceeds of
the Grant. The following expenses may be deducted for
the purposes of determining the actual income for inclu-
sion in the Household Gross Annual Income: mortgage in-
terest payments, utilities, taxes, insurance, and main-
tenance costs. In no event shall such deductions exceed
gross rental income.
BONUSES /OVERTIME
- must include projected bonuses and overtime, as deter-
mined by the Administering Entity through contacting the
applicant's employer. The amount may be based on prior
years' figures or on average amounts awarded to other
employees with the same status.
d k
3/80 Page 19
•
LOSS FROM ONE SOURCE OF INCOME
- any income determination which results in a net LOSS of
income must be considered as $0 income. That is, an in-
come loss from one source may not be subtracted from a
separate source: of income for the purpose of determining
total HOUSEHOLD GROSS ANNUAL INCOME.
EDUCATIONAL GRANTS
- any educational grants, including VA benefits, which are
paid directly to the individual must be included as in-
come. Grants or scholarships which are paid directly to
an educational institution are not included as income.
STANDARD DEDUCTIONS
STANDARD DEDUCTIONS
- $750 for'• the first adult resident of the household (18
/P� • years of aqe or o er .
�' ZSb I € €&CHIP)- $750 for the second adult (18 years of age or older) in
'N yp CA the household, if applicable.
$500 for each additional resident of the household,
regardless of aqe. except foster children. Nonresident
dependents as defined by the Internal Revenue Service
may be deducted if the applicant claims them as depend-
ents for income tax purposes and provides at least 50
percent of their support. e,
SPECIAL DEDUCTIONS
SECONDARY INCOME
- an amount up to $750 of the income of an adult resident
other than the primary income recipient.
CHILD CARE EXPENSES
- an amount up to $750 for child care expenses. Child
care deductions can only be claimed if each parent is
working away from the home at least half time. Deduc-
tions may be claimed if care is provided .through any of
these sources: 1) a licensed day care center; 2) a
babysitter in the home (not related); or, 3) a relative
(with some additional restrictions). Verification of
such expenses, in the form of receipts, cancelled
checks, etc., must accompany the Application.
3/80 Page 20
1 -
INCOME OF MINORS AND FULL -TIME STUDENTS
- the income of any resident (except the primary income
recipient) who- is under 18 years of age or is a
full -time student, and who is related by blood, adop-
tion, or marriage to a resident income - recipient or
his /her spouse. To be deductible, such income must
have been initially in the HOUSEHOLD GROSS ANNUAL IN-
COME.
NOTE: Income received by the parents on behalf of minor
children is not deductible. This includes, but is not
limited to, S c al Security Survivor Benefits, child sup-
port payments, and AFDC.
FOSTER CARE INCOME
- the entire.-amount received by the household for foster
care. Such income is that received under the direction
of any public or private, nonprofit child placing agen-
cy, or the courts, for the care and maintenance of in-
dividuals who were placed in the household by such
agency. Verification of such placement must accompany
the Application.
EXTRAORDINARY MEDICAL EXPENSES
- an amount equal to the total of those medical and other
expenses which MHFA determines to be extraordinary.
These costs may include, but not be limited to, insur-
ance premiums, prescriptions, and medical costs not
covered by insurance. SUCH EXPENSES MUST BE VERIFIED
AND APPROVED BY MHFA PRIOR TO THE SUBMISSION OF THE
APPLICATION TO MHFA.
S
NONRECURRING INCOME
- an amount equal to that anticipated income which is
deemed by MHFA to be of a nonrecurring nature. Items
for inclusion under this category may include: cash
sale of property, receipt of one -time survivor bene-
fits, sale of stocks, etc.
ADJUSTED GROSS INCOME
INCOME LIMIT
- shall be determined by subtracting the DEDUCTIONS from
the HOUSEHOLD GROSS ANNUAL INCOME.
* - SHALL NOT EXCEED $6,000.
+ 1 a 5o 0441%.0 OA 5
7 i hA gt•Au gw,//a "Alf /N c
3/80 Page 21
HOME IMPROVEMENT GRANT PROGRAM
APPLICANTS
NON MINORITY MINORITY
GRANT INCOME ELIGIBLE INCOME ELIGIBLE • TOTAL
YEAR - TOTAL YES NO YES NO ELIGIBLE
1980 16 14 11 2* 0 11
1979 21 19 13 2* 1 14
*One minority applicant applied both years and was determined to be ineligible
each time
,
Motion made by Fischer to fund 80 -9 for roof, gas line to
heater, clean plumbing, check plumbing leaks, and smoke
detectors for an estimated cost of $2,000. Insulation to
be taken care of by RAP. Motion seconded by Nemitz and
carried unanimously.
Case 80. -10: 1. INCOME 1 +
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1 5
2 4
3 0
4 2
b. 15
c . 10
d. 5
e. 0
TOTAL POINTS 50
Motion made by Fischer to fund 80 -10 for roof, plumbing,
counter top in kitchen, electrical system, have the build-
ing inspector determine whether the heating system should
be disconnected, a ramp, and driveway if he provides the
labor. The ramp and driveway will also be applied for
through the Accessibility Program. Motion seconded by
Juker and passed unanimously. Estimated cost is $3,000.
Case 80 -11: 1. INCOME 2
2. AGE 0
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1 5
2 4
3 3
4 0
b. 15
c. 0
d. 0
e. 0
TOTAL POINTS 29
Motion made by Juker to fund 80 -11 for roof, steps, hand
rails ,rear storm door, replace soffifts, toilet bowl,
wax liner, floor if needed, check flue to chimney and
check incinerator up to $6,000. Motion seconded by Nemitz
and carried unanimously.
TOTAL POINT! 26
Motion made to fund 80 -15 for roof, foundation, chimney,
and smoke detectors. Motion made by Fischer and seconded
by Juker. Passed unanimously. Motion also made by Fischer
to give this an emergency priority funding for the
foundation problem. Seconded by Nemitz and carried
unanimously.
B. HOUSING MAINTENANCE CODE AMENDMENT
To be discussed in more detail at the next meeting. Proposal
was distributed for member comments before the next meeting.
C. METRO COUNCIL A -95 POLICY REVISION PROPOSAL
A memorandum vas distributed to all the members explaining the
revised policies associated with the A -95 reviewing criteria.
8. OLD BUSINESS
The city will not get involved with purchasing and installing of
smoke detectors.
9. COMMISSION PRESENTATIONS
None
10. Date of Next Meeting - November 18, 1980
11. ADJOURNMENT - 10:20 P.M.
Respectfully submitted,
Linda Fox, Acting Secretary
DATE: Tuesday, November 18, 1980
PLACE: Public Works Facility
LOCATION: 1902 E. County Road B
TIME: 7:00 P.M.
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. Call to Order
2. Roll Call
3. Approval of Agenda
4. Approval of Minutes
5. Communications
6. Committee Reports
7. Old Business:
A. MHFA Grant Applications - Two reconsiderations
B. Housing Maintenance Code Amendment
8. Commission Presentations
9. Date of Next Meeting:
December 9, 1980
10. Adjournment
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
1. CALL TO ORDER
The meeting was called to order at 7:05 P.M., October 14, 1980
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Absent
Fran Juker Present
Maria Larsen Absent
Wilbur Nemitz Present
3. APPROVAL OF AGENDA
Juker motioned and Nemitz seconded to approve the agenda as submitted.
Motion carried unanimously.
4. APPROVAL OF MINUTES
Fischer moved approval of the minutes and Juker seconded. Motion
carried unanimously
5. COMMUNICATIONS
Lorraine Fischer received a letter from Concordia Arms thanking
the commission for our cooperation.
Maplewood Knoll has been given funding authority. Report will go
to the council and planning commission in November.
Park Side Townhouses has been funded. Family units only were funded.
Rothchild Finance Cooperation has a proposal to build two buildings,
five units each, for Ataxia handicap housing. $325,000 of 202 money
available for Maplewood for this proposal.
MHFA announced a new Accessibility Program for handicapped.
grant
Our ranking criteria was approved by MHFA. Randy is requesting
written confirmation.
Moderate Rehabilitation - One of the two duplexes is not zoned
properly; namely, the duplex on Century Avenue. That property has
financial problems under the Grant eligibility criteria. Randy
requested members to identify some duplexes that might qualify for
the Moderate Rehabilitation Program.
6. COMMITTEE REPORTS
None.
7. UNFINISHED BUSINESS
A. MHFA Grant Applications
Case 80 -5: 1. INCOME 4
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1 5
2 4
3 3
4 0
b. 10
c. 0
d. 0
e. 0
TOTAL POINTS 31
Motion made by Juker to fund 80 -5 for roof, relief valve,
smoke detector, and storm windows for an approximate cost
of $2,000. Motion seconded by Nemitz and carried unanimously.
Case 80 -7: 1. INCOME 8
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1 5
2 4
3 0
4 2
b. 20
c. 0
d. 0
e. 9-
TOTAL POINTS 44
Motion made by Juker to fund 80 -7 for foundation, gable,
broken glass in basement, disconnect water burner, front
screens, preasure relief valve and have inspector look at
pipes in well for an estimated cost of $2,300. Motion
seconded by Fischer and carried unanimously.
Case 80 -9: 1. INCOME 6
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1 5
2 4
3 0
4 2
b. 10
c. 0
d. 0
e. 0
TOTAL POINTS 32
Case 80-13: 1. INCOME 2
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1. 5
2. 4
3. 3
4 0
b. 25
c. 0
d. 0
e. 0
TOTAL POINTS 44
Extensive work required, value of house after work done
such as to raise question whether this might not meet our
requirement as a grant eligible structure. Motion made
by Nemitz to fund 80-13 for electric work, post, minor
repair to the roof and smoke detector.up to $2,000. Motion
seconded by Juker and carried unanimously.
Case 80-14: 1. INCOME 6
2. AGE 0
3. DISABILITY 0
4. LOCATION 0
• 5. GRANT IMPACT
a. 1. 0
2. 0
3. 3
4. 0
b. 20
c. 0
d. 0
e. 0
TOTAL POINTS 29
Motion made by Nemitz to fund for furnace, water heater,
plumbing, flashing, chimney, handrails, rear storm door
and smoke detectors up to $3,000. Motion seconded by
Juker and carried unanimously.
Case 80 -15: 1. INCOME 6
2. AGE 5
3. DISABILITY 0
4. LOCATION 0
5. GRANT IMPACT
a. 1. 0
2. 0
3. 0
4. 0
b. 15
c. 0
d. 0
e,, 0
MAPLEWOOD H. R. A.
January 8, 1980
1. CALL TO ORDER
The meeting was called to order at 7:48 p.m.
2. ROLL CALL
Lorraine Fischer Present
Guy Glover Present
Fran Juker Absent
Maria Larsen Absent
Wilbur Nemitz Present
Eric Blank Present
3. APPROVAL OF AGENDA
Nemitz moved to approve the Agenda, Glover seconded, Ayes, All.
4. APPROVAL OF MINUTES
Fischer moved to approve the minutes as correct, Nemitz seconded,
Ayes, All.
5. COMMUNICATIONS None
6. COMMITTEE REPORTS None
7. UNFINISHED BUSINESS
A. SECTION 8 METRO H.R.A.
Metro has stopped sending a staff person out on a regular
basis since December.
B. A -95 REFERRALS
Nothing
C. M. H. F. A. GRANT APPLICATIONS
Considered Esther Lindquist. She was given points.
i - -8 pts. 4- -None 7 - -10 pts.
2 - -None 5 - -None
3 - -6 pts. 6 - -5 pts. Total of 29 pts.
Since she has 29 points, she will be placed first, 1.f money
comes back. Judy is working to get estimates on repairs.
D. DISCUSSION OF REPORTS RECEIVED
Nothing
E. BONUS FUND APPLICATION AND 1980 SMALL CITIES GRANT
See attached letter.
F. DISCUSSION OF HOUSING CODE
Tabled to next meeting. Copies of ordinance will be mailed.
Bob will be at the next meeting to answer ar questions.