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HomeMy WebLinkAboutCouncil Minutes (3) 1uawuano!pd 'TT Z86t `6 q°apW 6upaaL 1xaN }o a1pa 'OT aajnp aauo!ssmoa so uo 4 u6lsa1 'd suopp1uasaad uo!.ssiwwo3 '6 d.ysaagwaW VJH a04 sa1Pppupa Mapnaa1uI '3 1 8143 a12 q M 6u!4aat imp(' '8 gaodaH 1pnuud 'd ssaul.sn8 MaN '8 sngplS - MA( aoold wnwP.W 641laMa al6ULS '3 a3upu.pJO 1uaw4apdd Dossa00V '8 Il.wpd }o uoi2lul.4aa 'V ssaui.sne pausM.uf 'L soda aa42iwwoa '9 suopp3lunwwoa 'S 1861 `8 aagwaoaa 'V sa1nuqW so 1pnoaddy 'ti ppua6v so 1pnoaddd '£ LlpO lloH 'Z aepa0 04 !APO 'T 'W'd 0£:L :3WIl Mb ,k1N000 '3 ZO6T :NOIld00l AllllOd3 S) OM OI18Od :3Odld 386T `6 AiVfli33 `AvaS3Hl :3140 A1IlOH1OH 1N3Wd013A303b ONV 9NISOOH 000M31dVW . MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, FEBRUARY 9, 1982 1902 E. CO. RD. B, MAPLEWOOD, MINNESOTA CALL TO ORDER CHAIRMAN Fischer called the meeting to order at 7:37 p.m. 2. ROLL CALL Lorraine Fischer Present (Chairman ) Lucille Bryant Present Guy Glover Absent Fran Juker Present Tom Morris Present 3. APPROVAL OF AGENDA Commissioner Juker moved to approve the agenda, second by Commissioner Bryant. Ayes, all. 4. APPROVAL OF MINUTES Commissioner Juker moved to approve the minutes, Commissioner Bryant second, Ayes, all. 5. COMMUNICATIONS A. Community Development received a phone call from Elaine Kruse, withdrawing her application to the H.R.A. Commission. B. Commissioner Fischer informed the Commission of a ] day seminar, on March ]]th, about "Granny Flats." C. Commissioner Fischer attended the Open House at Concordia Arms. Reverend Gable was present, and said that invitations were extended to the area Churches. The Kitchen, dining room and community rooms are all furnished. The piano and pool table were donated. 6. COMMITTEE REPORTS None 7. UNFINISHED BUSINESS A.' Commissioner Bryant moved to approve Staffs proposal on the Definition of Family. Commissioner Morris second, Ayes: Bryant, Fischer, Morris. Abstained, Juker. B. Accessory Apartment Ordinance. ). There was a great deal of discussion. Geoff Olson informed the Commission that the present ordinance is 650 square feet for a one bedroom apartment, 880 square feet for a 2 bedroom, 500 square feet for an effeciency. 2. A Special Exception Permit requires a #30 fee and only the adjacent property owners are notified. Requires no Page 2 i q publication or public hearings. 3. A Special Use Permit requires a $100 fee, and the property owners within 200 feet are notified. Requires publication and public hearings. Commissioner Morris moved to approve Ordinance 214 relating to the Definition of Rooming House, and Ordinance 916 relating to the Definition of Family, Rooming House, and Boarding House. Commissioner Bryant second, Ayes, Bryant, Fischer, Morris Abstain; Juker. 7. C. Single Dwelling Minimum Floor Area- Status The consensus of the Commission was to endorse the Staff report. 8. NEW BUISNESS At this point, one of our applicants, Jewell Lewis requested that if possible, could we please do the interviews, because she had another engagement. All the Commissioners agreed to move 8C to become 8* , 8A to 8B, 8B to 8C. A. Interviews: Candidates that were present, Jewell Lewis, Ronald Smith, Joseph DaBruzzi, Greg Schmit, Jerry Heaps. 1. Jewell Lewis, informed us that after sitting through our meeting, she realized that there was too much involvement, and was more than she could handle at this time. Jewell withdrew her application, and was thanked by the Board for her interest. 2. Ronald Smith -has requested agendas and minutes on a monthly basis even if he is not appointed, also would like information abouth the H.R.C. 3. Joseph DaBruzzi, stated he had no problem with Tuesday evenings, and would like information on H.R.C. 4. Greg Schmit, would like more information on the different commissions, and had no problem with meetings being held on Tuesday. 5. Jerry Heaps, left early and was unavailable for interviews. Commissioner Bryant moved to table the appointments to the H.R.A. until the March meeting, when we can complete all the interviews. Commissioner Morris second; Ayes, Bryant, Fischer,, Morris. Nays, Juker B. Annual Report Correction on Guy Glovers ter, it should read 1984 not 1982. Commissioner Bryant moved to table this item until the March meeting., Commissioner Morris second, Ayes, All. C. Joint Meeting Commissioner Bryant moved to table this until the new commission is seated. Commissioner Morris second, Ayes, all. 9. COMMISSION PRESENTATIONS Resignation of Commissioner Juker Commissioner Juker moved to accept Commissioner Jukers' resignation, second by Commissioner Morris. Ayes, all. .40 ' 3 9. Appointments Commissioner Morris' term expires March 1982, and has informed us that due to his work, he is unable to continue on the H.R.A. Commissioner Juker moved to have the City Council direct Staff to send Commissioner Morris a resolution of commendation for services. Commissioner Bryant second, Ayes, All. 10. DATE OF NEXT MEETING March 9, 1982 11. ADJOURNMENT 10:23 p.m. 12. COMMENTS Seeing that our loveable Staff liaison, Randy was unable to attend, Geoff Olson replaced him, and he ate all of the refreshments . Geoff was very disappointed by the type of beverage that was served. Respectfully submitted by Fran Juker, Acting Secretary. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, MARCH 9, 1982 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 E. COUNTY RD. B TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. February 9, 1981 5. Communications 6. Committee Reports 7. Unfinished Business (Bring February's Packet Information) A. Annual Report B. Interview Candidates for Membership 8. New Business A. Objectives for 1982 9. Commission Presentations A. Retirement of Commissioner Morris 10. Date of Next Meeting April 13, 1982 11. Adjournment t f MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY March 9, 1982 1902 East County Road B, Maplewood 1. CALL TO ORDER Chairman Fischer called the meeting to order at 7 :40 P.M. 2. ROLL CALL Lorraine Fischer present Lucille Bryant present Guy Glover present Fran Juker present Tom Morris present 3. APPROVAL OF AGENDA Commissioner Bryant moved and Commissioner Juker seconded to approve the Agenda as submitted. Motion carried unanimously. 4. APPROVAL OF MINUTES Revisions: Item 5B change brackets to "1" Item 5C change "Gable" to "Goebel" Item 7B change bracket to "1" Item 8B change "ter" to"term" Commissioner Morris moved and Commissioner Bryant seconded to approve the minutes as corrected. 5. COMMUNICATIONS A. Metro HRA has received an additional allocation of 196 existing Section 8 units. Applications will be taken sometime this summer. With the new allocation, approximately 3,000 families will be receiving rent subsidies in the Metro area. One waiting list is kept for the entire Metro area, with families ranked according to need. B. On February 4, Council denied a Zoning Code Amendment which would have reduced the minimum floor area requirements for single dwellings. The foundation size requirements remain as: 950 square feet for single dwellings, 960 square feet for 1 -1/2 story dwellings and 720 square feet for two story dwellings. Minimums for Bi -level and Tri -level homes were not established. C. The Metro HRA has received 14 applications from Maplewood for Home Improvement loans for low income homeowners. Proceed to work orders should begin to be issued this spring. Maplewood's allocation is $16,000. Each loan recipient is eligible for $6,000. ( r 6. COMMITTEE REPORTS None 7. UNFINISHED BUSINESS A. Annual Report Exhibits for the annual report were approved. Chairman will draft the cover letter. It was suggested to double up as many exhibits as possible to reduce unnecessary bulk. B. Interview Candidates Tod Rovie could not attend but asked to be considered at a later date. The other two candidates, Jerry Heaps and David Borre did attend. Of the three eligible candidates, Joseph DaBruzzi, Gregory Schmit and Ronald Smith, Commissioner Bryant moved and Commissioner Morris seconded to recommend to the City Council the appointment of Gregory Schmit and Ronald Smith to the Housing and Redevelopment Authority. Motion carried unanimously. Staff was directed to submit this recommendation to the City Council for consideration on March 18. 8. NEW BUSINESS A. Objectives for 1982 This item was tabled until the new commissioners are present. 9. COMMISSION PRESENTATIONS Chairman Fischer presented resolutions of appreciation to retiring Commissioners Morris and Juker, thanking them for the service on the HRA. 10. DATE OF NEXT MEETING April 13, 1982. 11. ADJOURNMENT The meeting adjourned at 10:00 P.M. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: APRIL 13, 1982 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 W. COUNTY RD. B TIME: 7:30 P.M. AGENDA 1. Call to Order and Welcome New Members 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. March 9, 1982 5. Communications 6. Committee Reports 7. Unfinished Business A. Remaining Supportable Allocation -- 1980 -1983 Subsidized Housing Goals B. Objectives for Upcoming Year 8. New Business A. Joint Meeting Date with the Council B. Policy 39 Ranking Critique C. New Member Terms D. Rezoning "Leg" South of Lower Afton Road to RE 9. Commission Presentations 10. Date of Next Meeting May 11, 1982 11. Adjournment y MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY April 13, 1982 1902 EAST COUNTY ROAD B, MAPLEWOOD 1. Call to Order Chairman Fischer called the meeting to order at 7:30 p.m. 2. Roll Call Lorraine Fischer - Present Lucille Bryant - Present Guy Glover - Present Greg Schmit - Present Ronald Smith - Present 3. Approval of Agenda Commissioner Glover moved and Commissioner Smith seconded, to approve the Agenda with the revision to hear Item 8D "Rezoning 'Leg' South of Lower Afton Road to RE," before unfinished business. Motion unanimously carried. 4. Approval of Minutes Commissioner Fischer moved and Commissioner Glover seconded, to approve the minutes as submitted. Motion carried unanimously. 5. Communications None 6. Committee Reports None 8D. Rezoning "Leg" South of Lower Afton Road to RE. Geoff Olson, Director of Community Development,indicated that the Council has requested the Planning Commission to consider the potential of estate lot zoning in the southern portion of the City. Councilpersons Maida and Juker were in attendence. Staff is asking for further direction from the Council as to whether the intent of this request is to protect the unique environmental characteristics of this area or to create elite neighborhoods. The membership was opposed to the establishment of large lot districts for the primary purpose of creating elite neighborhoods. The preferred approach is an environmental overlay district which would preserve natural features without arbitrarily increasing the cost of housing. Chairman Fischer motioned and Commissioner Schmit seconded to direct staff to prepare an environmental protection ordinance that would protect the specific natural features recommended in the staff report. It is felt the other alter- A nativeswould only add to housing costs, while providing a lesser degree of protection for the environment. Motion carried unanimously. Commissioner Glover was absent. 7. Unfinished Business a. Remaining Supportable Allocation -- 1980 -1983 Subsidized Housing Goals It was indicated that Maplewood's remaining allocation consists of 29 small family, 2 large family, and 17 elderly units. In Maplewood, Section 8 New and Existing, and Section 8 Moderate Rehabilitation units are reviewed against these allocation goals. b. Objectives for Upcoming Year This item was tabled because of the lateness of the hour. It is to be the first item of business at the May meeting. 8. New Business a. Joint Meeting Date with Council This item was tabled until objectives for the upcoming year have been discussed. b. Policy 39 Ranking Critique No changes were recommended for the questionnaire responses that established Maplewood's preliminary ranking. c. New Member Terms At the 3 -18 -82 Council meeting, Ron Smith was appointed to fill the remainder of Commissioner Juker's term, ending March, 1983. Greg Schmit was appointed to a full five year term, ending March,1987. 9. Commission Presentations None 10. Date of Next Meeting May 11, 1982 11. Adjournment The meeting was adjourned at 9:50 p.m. /mb MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: MAY 11, 1982 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 E. COUNTY RD. B TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes A. April 13, 1982 5. Communications 6. Committee Reports 7. Unfinished Business A. Objectives for Upcoming Year (Please bring the Housing Plan from last month's agenda packet.) B. Date for Joint Meeting with Council C. Annual Report 8. New Business A. Election of Officers 9. Commission Presentations 10. Date of Next Meeting June 8, 1982 11. Adjournment ■ C. Annual Report 1. The following changes were suggested: a. Eliminate Exhibit D b. Change Exhibit F to Exhibit D c. Combine Exhibits C and the now Exhibit D on the same page d. Double side Exhibit B e. Reduce Exhibit E to one page 2. Staff was directed to draft the 1982 -1983 objectives portion of the annual report for consideration at the next meeting. 8. New Business A. Housing Financing Alternatives The membership agreed to hold a special meeting on May 19th, 24th or 26th to discuss available financing alternatives for the development of a senior building. Staff will arrange for Stan Kehl, an affiliate of NAHRO, to attend the meeting to discuss the details of several alternatives available to the City and HRA. The results will be dis- cussed at the joint meeting with the Council in June. B. Time and Date of HRA Meetings The present time and date are to be retained. C. Election of Officers Commissioner Glover motioned and Commissioner Schmit seconded the following nominations for HRA officers: Lorraine Fischer - Chairman Lucille Bryant - Vice Chairman Gregory Schmit - Secretary The nominees were unanimously elected as nominated. These appointments are to expire in March 1983. 9. Commission Presentations None 10. Next Regular Meeting Date To be set at the special meeting later this month. 11. Adjournment The meeting adjourned at 10:20 p.m. 3 MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY (Special Meeting) DATE: WEDNESDAY, MAY 26, 1982 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 E. COUNTY ROAD B TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Old Business A. Objective Section of the Annual Report 5. New Business A. Financing Options -- Tandem Senior Residence and First -Time Home Buyer Program Proposal (8:00 p.m.) B. Meeting Date and Agenda for Joint Meeting with Council 6. Adjournment MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY May 26, 1982 (Special Meeting) 1. Call to Order Chairman Fischer called the meeting to order at 7:40 p.m. 2. Roll Call Lorraine Fischer Present (Chairman) Lucille Bryant Present (arrived 8 :05 p.m.) Guy Glover Present Greg Schmit Present Ronald Smith Absent 3. Approval of Agenda Commissioner Schmit moved and Commissioner Glover seconded to approve the agenda as proposed. Motion carried unanimously. 4. Old Business A. Objective Section of the Annual Report Commissioner Glover moved and Commissioner Fischer seconded to adopt the objectives as proposed, with items one and two (senior housing proposal) subject to revision following the discussion of New Business item A. Motion carried unanimously. 5. New Business A. Financing Options -- Tandem Senior Residence and First -Time Home Buyer Program Proposal Stanley Kehl and James Holmes of Holmes and Graven were present to inform the Authority of the financing options available for the desired project. The applicability and restrictions involved with the following options were discussed: tax - exempt mortgage revenue bonds, an interest reduction program, and tax increment financing. The membership's concept proposal for a senior residence develop- ment continued to appear feasible. Mr. Kehl recommended that the City's bond underwriting counsel be brought into the discussions as quickly as possible. A Council decision is necessary by July 2nd in order to plan for a 1983 construction start. B. Joint Meeting with Council No dates were proposed. Staff was asked to request a meeting with the Council following the Authority's June 8th meeting. The agenda would consist of a discussion of the Authority's Annual Report and whether the development of a senior residence is a project which the Council wishes to pursue. 6. Adjournment The meeting adjourned at 10 :10 p.m. jw MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: WEDNESDAY, JUNE 9, 1982 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 E. COUNTY ROAD B TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes A. May 11th B. May 26th 4. Approval of Agenda 5. Communications 6. Committee Reports 7. Unfinished Business A. Senior Residence Project Proposal 8. New Business A. Joint Meeting Objectives 9. Commission Presentations 10. Next Meeting Date 11. Adjournment III: 11k MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY JUNE 9, 1982 1902 EAST COUNTY ROAD B 1. Call to Order Chairman Fischer called the meeting to order at 7:30 p.m. 2. Roll Call Lorraine Fischer Present (Chairman) Lucille Bryant Present Guy Glover Present Greg Schmit Present Ronald Smith Present 3. Approval of Minutes Commissioner Schmit moved and Commissioner Bryant seconded to approve the May 11 minutes as submitted. Motion carried unanimously. Commissioner Bryant moved and Commissioner Schmit seconded to approve the May 26 (Special Meeting) minutes as submitted. Motion carried unanimously. 4. Approval of Agenda The agenda was accepted as submitted. 5. Communications None 6. Committee Reports None 7. Unfinished Business Senior's Residence Program Proposal Staff presented a draft copy of the memorandum that will serve as the basis for presenting the proposal to the City Council at the joint meeting to be held later in the month. The public purpose and need for the project would be discussed. The membership's belief is that the project has merit and that the City should move forward to a feasibility study, provided a developer participates in the cost. A final copy of the memorandum will be sent out with notification of the joint meeting date. 8. New Business a. Joint Meeting Objectives The order in which objectives should be presented to the Council was agreed on as follows: Item 4: Plan for assembling tax forfeited parcels. Item 5 (a -c): Code Amendment proposals to reduce the cost of housing. Items 1 & 2: Housing Program for seniors and first -time home buyers. b. A second alternative date was set for June 22. 9. Commission Presentations None 10. Next Meeting Date Wednesday, July 14 11. Adjournment 10:10 p.m. mb APP ANNUAL MEETING MAPLEWOOD CITY COUNCIL /HOUSING AND REDEVELOPMENT AUTHORITY DATE: WEDNESDAY, JUNE 23, 1982 PLACE: 1902 EAST COUNTY ROAD B WHERE: PUBLIC WORKS BUILDING TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. HRA Annual Report A. Accomplishments during the Past Year B. Objectives Proposed for 1982 -1983: (See pages two and three of the Annual Report) 1. Develop a Plan for Assembling Tax - forfeited Parcels (Objective 4) 2. Code Amendments to Reduce the Cost of Housing (Objective 5) 3. Housing Program for Seniors and 1st Time Home Buyers (Objectives 1 and 2) 4. Council Presentations 5. Adjournment • MAP LEWOOD I HOUSING I AUTHORIT ES Y AND CITY COUNCIL June 23, 1982 1. Call to Order Housing Authority Chairman Fischer,called the meeting to order at 8:00 p.m. 2. R o l l Call City Council Housing Authority Gary Bastian Lorraine Fischer (Chairman) John Greavu (Mayor) Fran Juker Greg Schmit Marylee Maida 3. HRA Annual Report a. Accomplishments During the Past Year Chairman Fischer gave an overview of the HRA's accomplishments from March 1981 through February 1982. b. Objectives Proposed for 1982 -1983 1) Develop a Plan for assembling tax - forfeited parcels. Council authorized the HRA to prepare a plan for their consideration. 2) Code Amendments to reduce the cost of housing. a) Zero Lot -Line Construction (not discussed) b) Minimum Floor Area Standards for Residential Construction The HRA was authorized to prepare recommendations. The Council requested that these recommendations should be discussed at a shirt-sleeve session, accompanied by visual aids, prior to scheduling a public hearing. c) Accessory Apartments Council did not wish to reconsider their previous decision to deny such uses. 3) HRA Housing Proposal Stan Kehl of Holmes and Graven and Andrew Merry of Juran and Moody were in attendence to assist with the presentation of this proposal to the Council. A Council decision whether to proceed to a feasi- bility study is to be made on June 28th. 4. Council Presentations None 5. Adjournment The meeting was adjourned at 9:45 p.m. MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY JULY 14, 1982 1. Call to Order Chairman Fischer called the meeting to order at 7:45 p.m. 2. Roll Call Lorraine Fischer Present (Chairman) Lucille Bryant Present Guy Glover Absent Greg Schmit Present Ronald Smith Absent 3. Approval of Minutes a. The June 9, 1982 minutes were accepted as submitted. b. Commissioner Fischer moved and Commissioner Schmit seconded to accept the minutes of the HRA /City Council joint meeting on June 23, 1982, with the following changes: 1. Item 3b (1): Change "Council authorized the HRA to prepare a plan for their consideration" to the HRA will prepare a proposal for their consideration. 2. Item 3b (C): Change "deny" to "regulate." 4. Approval of Agenda The agenda was accepted as submitted. 5. Communications Staff informed the membership that a workshop is scheduled for August 12 to discuss the 1982 Community Development Block Grant Program. Chairman Fischer was asked to attend. 6. Committee Reports None 7. New Business a. Tandem Housing Proposal 1. The market feasibility study was authorized by the City Council on June 28 for completion by the end of July. The study is to provide: a) A site /location analysis and ranking of the seven sites under consideration. b) The demand for a seniors' condominium /cooperative among Maplewood senior citizens who presently own houses in Maplewood. c) The feasibility of a first -time home buyer program which requires an existing home to sell for $62,000 or less. d) An evaluation of whether the senior's residence can proceed without the first -time home buyer program to free up the equity of participating seniors. A meeting will be held on July 28 to discuss the preliminary results with the Consultant (Gary Solomonson). 2. Developer selection is to be based upon the site /location analysis, site and building concept, and the degree to which a developer is willing to participate in the project's soft costs - -a) $13,000 to $14,000 to receive tax - increment financing and tax - exempt housing bonding authority and b) a local contribution of three percent of the housing bond issue. At present, a $7 million issue is proposed, requiring a local contribution of $210,000. It was suggested that all costs ($5,000) associated with gaining approval of the TIF plan, should be borne by the developer. Because gaining authority for tax - exempt bonding involves a competition for limited monies, the 4,000 to $5,000 application fee would be at risk. Assuming the project will proceed, the membership suggests that the City should consider, if necessary, reinvesting the $4,000 to be repaid for the feasibility study to pay these application fees. Proposals are to be submitted on July 28th. Staff will prepare a list of criteria for the membership's comment, that will be used to evaluate the site and building proposals from the developers with the two to three best site/ financial packages. A narrative response and preliminary site plan will be requested of these developers on August 9th for submission by August 27th. Items to be addressed include: amenities; associated facilities; an explanation of how the on- going monthly costs for energy, maintenance of structures and amenities will be kept to a minimum; association bylaws unique to a seniors' residence; and any anticipated variance requests from the Zoning Code. b. Minimum Floor Area Requirements Tabled to the September meeting c. Plan for Tax - Forfeited Parcels Tabled to the September meeting d. Prioritize 1982 -1983 Objectives Tabled to the September meeting - 2 - 8. Commission Presentations None 9. Next Meeting Date As necessary for the tandem housing project. Staff was directed to request a shirt- sleeve session with Council for August 5th to discuss the items to be decided on August 9th (selection of two to three best sites, agree on a financing scheme for the soft costs, designate a bond counsel and under- writer). A meeting with the developer is scheduled for July 28th for those members who can attend. 10. Adjournment The meeting adjourned at 9:30 p.m. mb MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: WEDNESDAY, July 14, 1982 PLACE: 1902 E. County Road B TIME: 7:30 p.m. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes A. June 9, 1982 B. June 23, 1982 - -Joint HRA /City Council 4. Approval of Agenda 5. Communications 6. Committee Reports 7. New Business A. Tandem Housing Proposal (1) Feasibility Study -- Status (2) Criteria for Selection of a Developer (3) Soft Costs B. Minimum Floor Area Requirements C. Plan for Tax Forfeited Parcels D. Prioritize 1982 -1983 Objectives 8. Commission Presentations 9. Next Meeting Date 10. Adjournment SPECIAL MEETING MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY /CITY COUNCIL DATE: THURSDAY, September 2, 1982 PLACE: CITY COUNCIL CHAMBERS 1380 Frost Avenue TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. HRA Housing Proposal A. Feasibility Study Results B. Interview Developers for Seniors' Residence Site 3 (Gervais, west of White Bear Avenue) - 8:15 to 9:00 Site 4 (2696 Hazelwood Avenue) - 9:00 to 9:45 C. Discussion of Alternatives 4. Council Presentations 5. Next HRA Meeting - September 16 6. Adjournment MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY (Special Meeting) SEPTEMBER 2, 1982 1. Call to Order Chairman Fischer called the meeting to order at 7:30 p.m. 2. Roll Call Housing Authority City Council Lorraine Fischer Present (Chairman) John Greavu Present (Mayor) Lucille Bryant Present Fran Juker Present Guy Glover Present Gary Bastian Absent Greg Schmit Present Norman Anderson Present Ronald Smith Absent Marylee Maida Present 3. HRA Housing Proposal A. Feasibility Study Results Gary Solomonson outlined his findings and recommendations for the HRA's proposed senior residence /first -time home buyer program. The project has been determined to have the potential to be very success- ful. Based upon the survey of seniors, construction of two senior residence structures -- apartment style and townhome style - -is recommended. Of the 150 units that Maplewood was determined to be able to support, 75 of each type of unit style should be pursued -- townhomes on site three for younger empty- nesters and apartment -style cooperatives/ condominiums on site four for the more frail elderly. B. Interview Developers for Seniors' Residence 1. Site Three -- (Gervais Avenue, west of White Bear Lake) Mr. Ted DeZurik of WoodMark, Inc. explained the proposal for this site. The proposal was consistent with Mr. Solomonson's recommenda- tions. No citizens were present to ask questions of Mr. DeZurik. 2. Site Four -- (Former Hazelwood Elementary School site) Mr. James Swanson of Health Resources, Inc. and Mr. Gerald Glazer of the Ebenezer Society explained their proposal for this site. The proposal was consistent with Mr. Solomonson's recommendations. Several citizens (Paul Caldwell, Kristine Stone, Steve Samuelson, Grant Haffely and Ronald Erickson) voiced concerns that the proposed development would be inconsistent with their neighborhood -- devaluing property values and increasing traffic. These concerns were not felt to be justified given the proposal would be of a less intensive nature than presently is permitted by the Land Use Plan. The site also provides an opportunity for interaction among the elderly and youth, a highly desirable amenity when siting elderly developments. C. Alternatives 1. Commissioner Schmit motioned and Commissioner Glover seconded to accept the findings and recommendations presented in the feasibility study. Motion carried unanimously. 2. Commissioner Glover motioned and Commissioner Schmit seconded to recommend that the City Council consider the construction of two 75 -unit senior residences-- townhome style on site three and apart- ment style cooperatives /condominiums on site four. Motion carried unanimously. 4. Council Presentations None 5. Next Meeting Date The next meeting was scheduled for Wednesday, September 22. The primary purpose of this meeting will be to outline the first -time home buyer program details with bond counsel, assuming the program is permitted to proceed by the City Council on September 13. 6. Adjournment The meeting adjourned at 10:35 p.m. -2- MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: WEDNESDAY, SEPTEMBER 22, 1982 PLACE: PUBLIC WORKS FACILITY TIME: 7:00 P.M. 1. Call to Order 2. Roll Call 3. Approval of Minutes A. July 14, 1982 B. September 2, 1982 4. Approval of Agenda 5. Communications 6. Committee Reports 7. New Business A. Seniors Residence Site Alternatives B. First -Time Home Buyer Program Goals C. Environmental Protection Ordinance (If time permits) 8. Commission Presentations 9. Next Meeting Date 10. Adjournment MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY SEPTEMBER 22, 1982 1. CALL TO ORDER Chairman Fischer called the meeting to order at 7:15 p.m. 2. ROLL CALL Lorraine Fischer Present (Chairman) Lucille Bryant Absent Guy Glover Present Greg Schmit Present Ronald Smith Present 3. APPROVAL OF MINUTES A. July 14, 1982 Commissioner Schmit moved and Commissioner Glover seconded to approve the July 14, 1982 minutes as submitted. Motion carried unanimously. B. September 2, 1982. Commissioner Schmit moved and Commissioner Glover seconded to approve the September 2, 1982 minutes, as submitted. Motion carried unanimously. 4. APPROVAL OF AGENDA The agenda was approved as submitted. 5. COMMUNICATIONS None 6. COMMITTEE REPORTS None 7. NEW BUSINESS A. Seniors' Residence Site Alternatives On September 13, the City Council rejected the former Hazelwood School site for a senior's residence. The remainder of the HRA's tandem senior residence /first -time home buyer program was authorized. It was explained that the applicant (Health Resources, Inc.) intended to request Council reconsideration of its decision. The membership discussed the program options for a senior's residence, assuming the HRA site would not receive Council approval. The consensus of the HRA membership was that a "frail- elderly" residence must be a part of the program to proceed. The only option, other than the HRI site, would be to build all 150 units on the Woodmark site. The developer, however, expressed skepticism for the marketability of a combination development and indicated they preferred the original split site proposal. The developer did not want to commit to the first -time home buyer program application unless both sites were approved by Council. Commissioner Glover moved and Commissioner Schmit seconded to reaffirm their September 2 recommendation to Council that a split site seniors' residence development should be pursued, with the former Hazelwood school site being the location of the "frail- elderly" residence. An HRA meeting was scheduled for October 7 following the Council's reconsideration of the Hazelwood school site. If the reconsideration is denied, the membership would determine whether Woodmark will consider: 1. All 150 units on their site, and 2. Paying the $5000 application fee for the first -time home buyer program on their own. The application process must begin no later than October 8 to meet the required submittal deadlines. B. First -Time Home Buyer Program Goals Stanley Kehl of Holmes and Graven and Paul Ekholmiof Miller and Schroeder explained the requirements for competitive program application. An out- line of the policy questions was discussed. These issues will be discussed in detail at the HRA's October 12 meeting. C. Environmental Protection Ordinance This item was tabled until the Planning Commission and City Council meet jointly to discuss the proposal. 8. COMMISSION PRESENTATIONS None 9. NEXT MEETING DATE October 12, October 7 if the former Hazelwood school site fails to gain City Council approval. 10. ADJOURNMENT Meeting adjourned at 10:00 p.m. MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY October 7, 1982 The meeting was not convened because Council authorized a land use plan amendment to permit seniors' housing on the former Hazelwood School property. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY Special Meeting Date: Thursday, October 7, 1982 Place: City Hall - -First Floor Conference Room, 1380 Frost Avenue Time: Following Council's decision on HRI Reconsideration Scheduled for 6:30 p.m. AGENDA 1. Call to Order 2. Roll Call 3. New Business Tandem Senior Residence/First-Time Home Buyer Program 4. Adjournment *This meeting will not be convened if the former Hazelwood School site is approved by the City Council for a senior's residence. � a MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, OCTOBER 12, 1982 PLACE: PUBLIC WORKS FACILITY TIME: 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Minutes A. September 22, 1982 4. Approval of Agenda 5. Communications 6. Committee Reports 7. Unfinished Business A. Amendment of Housing Plan B. First -Time Home Buyer Program Goals 8. New Business A. Commercial Rehabilitation Loan Program 9. Commission Presentations 10. Next Meeting Date 11. Adjournment MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY OCTOBER 12, 1982 1. CALL TO ORDER Chairman Fischer called the meeting to order at 7 :45 p.m. 2. ROLL CALL Lorraine Fischer Present (Chairman) Lucille Bryant Absent Guy Glover Absent Greg Schmit Present Ronald Smith Present 3. APPROVAL OF MINUTES Commissioner Smith montioned and Commissioner Schmit seconded to approve the September 22, 1982 minutes as submitted. Motion carried unanimously. 4. APPROVAL OF AGENDA The agenda was approved as submitted. 5. COMMUNICATIONS A housing conference entitled "Public- Private Partnership: It's More Than Just Money" will be held on October 27, 1982. Interested persons must sign up by October 21. 6. COMMITTEE REPORTS None 7. UNFINISHED BUSINESS A. Amendment of the Housing Plan Stanley Kehl of Holmes and Graven and Paul Ekholm explained that a housing bond plan must be approved by the City Council to be eligible to issue tax - exempt bonds for the first -time home buyer program. Mr. Ekholm presented a draft of bond - related information that, together with the Housing Section of the Comprehensive Plan, fulfills the statutory requirements (Chapter 462c) for a housing bond plan. Commissioner Smith motioned and Commissioner Schmit seconded to recommend City Council approval of the proposed housing bond plan, as revised. (The information supplemental to the Housing Section of the Comprehensive Plan is attached.) Motion carried unanimously. B. First -Time Home Buyer (FTHB) Program Goals The September 22 discussion of program objectives continued. Commissioner Schmit motioned and Commissioner Smith seconded to the following policy recommendations: 1. Tax - exempt mortgage monies may be used for: a. First -time home buyers who would purchase the existing homes of seniors interested in moving to the proposed seniors' condominium/ cooperative. b. Seniors who have been renters for more than three years. c. Sale to a FTHB of an existing home owned by a nonsenior citizen or a senior citizen who does not wish to relocate to seniors condomin- ium /cooperative. d. New construction for FTHB. The developers should be given a reservation of funds for items "a" and "b" for a period of time to be specified at a later date. The developers and staff should be given the latitude to utilize monies for items "c" and "d" to the best advantage of the program. 2. The tax increment generated from the seniors' developments should be used to the best advantage of the city and the developers. All five means of using the increment should be considered (acquire the land for the seniors' residences, provide on -site public improvements, provide a write- down of the developer's construction interest, write -down the interest rate on the first -time home buyer mortgages )and write -down the interest rate for the seniors financing the proposed senior's residences). 3. FTHB mortgages should be assumable. 4. Mobile homes should not be financed with FTHB monies because of the negative effect on the bond rating. 5. FTHB should be charged a loan fee for program participation. 6. All lenders doing business in Maplewood should be considered for origination of FTHB mortgages. 7. Ninety percent of the FTHB monies should be reserved -for low to moderate income persons for a period of six months. Motion carried unanimously. It was suggested that the City Council should be invited to the November 9th meeting to discuss a draft of the program. Council will consider the program on December 13. 8. NEW BUSINESS A commercial rehabilitation loan program tabled until a future meeting. 2 9. COMMISSION PRESENTATIONS None 10. NEXT MEETING DATE November 9, 1982 11. ADJOURNMENT The meeting was adjourned at 11:00 p.m. 3 MEMORPNDUM TO: City Manager FROM: Director of Community Development SUBJECT: Environmental Protection Ordinance DATE: November 4, 1982 The enclosed ordinance has been revised to include suggestions made at the joint city council /planning commission meeting of October 21 and the plan- ning commission meeting of November 1. The major change is to guarantee property owners the maximum density allowed in the Comprehensive Plan Update. The section on trees was also made less restrictive. Several other minor wording and organizational changes were made. Recommendation Approval of the enclosed ordinance 1))Lt. CG ORDINANCE NO. ENVIRONMENTAL PROTECTION ORDINANCE An ordinance protecting the health, safety and welfare of the citizens of Maplewood, Minnesota, by amending City Code to adopt new sections, creating site planning requirements. Section 1. Chapter nine of the Code of Ordinances is amended to add the following sections: ARTICLE IX. ENVIRONMENTAL PROTECTION ORDINANCE • GENERAL PROVISIONS Sec. 9 -186. Purpose. The purpose of this ordinance is to protect significant natural features, which: (1) Preserve the natural character of neighborhoods (2) Protect the health and safety of residents (3) Protect water quality (4) Prevent erosion or flooding Sec. 9 -187. Applicability. This ordinance shall apply to any new subdivision, development or building to be approved by the city council or community design review board. This ordinance shall not apply to any use permitted on a temporary basis for a period not to exceed two years, when such use is established without site preparation. Sec. 9 -188. Definitions. Bluffline - -a line delineating a top of a slope with direct drainage to a protected water, connecting the points at which the slope becomes less than eighteen percent. (More than one bluffline may be encountered proceeding landward from the protected water.) Critical Area - -the area bounded by Carver Avenue, I -494 and the City limits Crown Cover - -the ratio between the amount of land shaded by the vertical pro- jection of the branches and foliage area of standing trees to the total area of land, usually expressed as a percentage Direct Drainage: drainage into a protected water without an intervening pond or wetland 0 -1 O. Erosion- -the general process by which soils are removed by flowing surface or sub - surface water or wind Gross Soil Loss - -the average annual total amount of soil material carried from one acre of land by erosion Lift Station - -a facility, including pumping facilities, for the lifting of sewage or storm water runoff to a higher sewage facility or storm water runoff facility Pipeline - -an underground line of pipe including associated pumps, valves, control devices and other structures utilized for conveying liquids, gases, sewage or other finely divided solids from one point to another Protected Water -- formerly referred to as public waters, means any water defined in Minnesota Statutes, Section 105.37, subdivision 14 Retaining Wall - -a structure utilized to hold a slope in position which it would not naturally remain in Sediment -- suspended matter carried by water, sewage or other liquids Slope- -the inclination of the natural surface of the land from the horizontal Structure -- anything manufactured, constructed or erected which is normally attached to or positioned on land, including portable structures Substation - -any utility structure, other than lines, pipelines, holes or towers Terrace - -a relatively level area bordered on one or more sides by a retaining wall Tree - -any woody plant, except a shrub, that has at least one trunk whose diameter is four inches or greater, four feet above the ground Utility Facility -- physical facilities of electric, telephone, telegraph, cable television, water, sanitary and storm sewer, solid waste, gas or similar service operations Vegetation- -all plant growth, especially trees, shrubs, mosses or grasses Water Body - -any lake, stream, pond, wetland or river Wetland - -any land which is seasonably wet or flooded, including all marshes, bogs, swamps or floodplains Sec. 9 -189. Density Guarantee. No requirement in this article shall prevent the development of property to the maximum density allowed in the Maplewood Comprehensive Plan Update. The city council may require the clustering of dwellings in the form of town- houses, quads or apartments or similar uses, where it is necessary to preserve natural features. 0 -2 SITE PLANNING REQUIREMENTS Sec. 9 -190. Site plan required. The applicant shall submit a site plan and any other information needed to determine compliance with this ordinance. Specific requirements shall be stated on an application form in the office of the director of community development. Sec. 9 -191. Site plan approval standards. No site plan which fails to satisfy the following standards shall be approved: (1) General standards a. The conduct of all grading, landscaping, structure placement, and street routing shall be consistent with and to the maximum extent in the furtherance of the City's Comprehensive Plan, and for develop- ment in the critical area, the Maplewood Critical Area Plan. b. The proposed development shall not lessen existing public access to and along a protected water. c. The proposed development shall be designed, constructed and maintained to avoid causing: 1. Accelerated erosion 2. Pollution, contamination or siltation of water bodies or storm sewers 3. Flooding or increasing the storm water run -off rate 4. Ground water contamination d. Development shall not substantially diminish the scientific, historical, educational, recreational or aesthetic value of unique natural areas and unique plant and animal species, which are registered with the State as such, and shall not substantially alter the reproductive cycle of the species. e. Views of protected waters from buildings or public streets shall not be impaired by the placement of advertising signs. (2) Slopes a. No development shall be permitted on existing slopes of eighteen percent or greater which are in direct drainage to a protected water. b. In areas not in doneexistinnaaptthanafortynpercent pment shall be allowed existing slopes greater c. No development, whether or not in direct drainage to a protected water, shall be permitted on land having an existing slope, in excess of twelve percent, unless the applicant proves the following conditions are met: 0 -3 1. Controls and protections exist uphill proposed such that there is no danger o f by falling rock, mud, uprooted trees or other materials. 1),4* r, 2. The proposed development presents no danger of falling rock, mud, uprooted trees or other materials to structures downhill. 3. The view of a developed slope within the critical area from the Mississippi River and opposite river bank is consistent with the natural appearance of the undeveloped slope, consistent with any state registered historic areas nearby, compatible with the view from historic areas, and compatible with surrounding architectural features. 4. The city engineer may require the developer to provide a soils engineer to certify the stability of potentially unstable slopes. d. All new structures and roads shall be placed no closer than forty feet from a bluff line. Exceptions shall be: 1. Public recreation facilities, scenic overlooks, public "observation" platforms or public trail systems 2. The construction of above - ground pumping stations 3. Other development, when the applicant can conclusively demonstrate that construction or final development will not negatively impact slopes with a grade of eighteen percent or greater 4. All other structures, other than buildings and roadway surfaces, but including retaining walls, shall meet the following design requirements: a) Retaining walls or terrace contours in excess of three feet in height shall have a fence. b) Construction materials shall be subject to community design review board approval e. The city council may waive the requirements of this section in the following situations: 1. Where a slope has been substantially altered by prior excavation or filling 2. Where a slope is too small to be significant 3. Where earth sheltered homes are proposed (3) Erosion control and soils a. All erosion control, storm water run -off, utility and similar structures shall be designed to be maintained and operated without requiring the crossing or operation of heavy maintenance vehicles and equipment, such as bulldozers, trucks and backhoes, on slopes in excess of eight percent. This requirement may be waived by the city council where there is no other alternative. 0 -4 b. Construction shall not be allowed where there are soil problems, including but not limited to, soil bearing strength, shrink /swell potential or excessive frost movement, unless effective soil correction measures or building construction methods are approved by the building official. c. Development shall be accomplished only in such a manner that on -site gross soil loss levels shall not exceed five tons per acre per year during construction, but only two tons per acre per year when the site is adjacent to a water body or water course and 0.5 tons per acre per year after construction activities are completed. d. A development shall be located to minimize the removal of vegetation and alteration of the natural topography. e. Erosion protection han the measures shall of new vegetation on vegetation, rather placing (4) Wetlands a. Wetlands and other water bodies shall not be used as primary sediment traps during construction. b. Filling or construction shall not be allowed in areas proposed for ponding in the Maplewood Drainage Plan, as determined by the city engineer. c. Filling shall not cause the natural nutrient stripping capacity of the wetland to fall below the nutrient production of the wetland watershed for its projected development. d. Fill must be free of chemical pollutants and organic wastes. e. The property owners adjoining a wetland should be given the opportunity for an equal apportionment of fill. (5) Trees a. Development shall be designed to preserve the maximum number of healthy trees. This requirement shall not apply to diseased trees or where a forester certifies that thinning s needed removal the planVmust approved woodlot; in which case, a specif ic tree by the city. b. If trees are cut, the density of trees shall be restoredia existed before development, but in no case shall the applicant required to raise the density above ten trees per acre, unless part of a required planting screen. Any trees required to be planted shall be varied in species, shall maximize the use of species native to the area, shall not include any species under disease epidemic and shall be hardy under local conditions. Tree diameters shall be at least two inches. 0 -5 c. The applicant shall demonstrate that all grading which takes place will be conducted in a manner that preserves the root zone areation and stability of existing trees and provides an adequate watering area equal to at least one -half of each tree's crown cover. UTILITIES AND STREETS Sec. 9 -192. Utilities. (a) Underground placing of utilities shall be required, unless economic, technological or land characteristic factors make underground placement unfeasible. Economic considerations alone shall not be the major deter- minant regarding feasibility. (b) Overhead crossings, if required, shall meet the following criteria: (1) The crossings shall be adjacent to or part of an existing utility corridor, including bridge or overhead utility lines, whenever possible. (2) All structures utilized shall be as compatible as practical with land use and scenic views. (3) Right -of -way clearance shall be kept to a minimum. (4) Vegetative screening shall be utilized to the maximum extent that would be consistent with safety requirements. (5) Routing shall avoid unstable soils, blufflines or high ridges. The alteration of the natural environment, including grading, shall be minimized. (6) The crossings shall be subject to the site planning requirements set forth in this ordinance. (c) Utility substations (1) All substations shall be subject to the site planning requirements set forth in this ordinance. (2) New substations or refurbishment of existing substations shall be compatible in height, scale, building materials, landscaping and signing with surrounding natural environment or land uses. Screening by natural means is encouraged. (d) Pipelines (1) All proposed pipelines and underground facilities shall be subject to the site planning requirements set forth in this ordinance. (2) These facilities shall be located to avoid wetlands, woodlands or areas of unstable soils. (3) All underground placing of utilities or pipelines shall be followed by turf establishment. 0 -6 7 • Sec. 9 -193. Streets. (a) The grades of any streets shall not exceed seven percent, unless is no feasible alternative as determined by the city engineer. (b) Roads shall be constructed to minimize impacts on the natural terrain and natural landscape. (c) All roads shall be subject to the site planning requirements set forth in Section 9 -191. Section 2. This ordinance shall take effect after its passage and publication. Passed by the City Council of the City of Maplewood, Minnesota, this day of , 198 . Mayor ATTEST: Ayes - Clerk Nays - 0 -7 SPECIAL MEETING OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY AND CITY COUNCIL DATE: Wednesday,Nov.10,1982 PLACE: GLADSTONE FIRE STATION 1900 Clarence Street TIME: 8:00 A.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes A. October 12, 1982 4. Approval of the Agenda 5. HRA Housing Proposal A. First -time Home Buyer Program 6. Council Presentations 7. Next HRA Meeting 8. Adjournment MINUTES JOINT CITY COUNCIL /HOUSING AND REDEVELOPMENT AUTHORITY NOVEMBER 10, 1982 1. CALL TO ORDER Acting Mayor Juker called the meeting to order at 8:05 a.m. 2. ROLL CALL City Council Housing Authority Norman Anderson Present Lorraine Fischer Present Gary Bastian Present Lucille Bryant Absent John Greavu Absent Guy Glover Absent Fran Juker Present Greg Schmit Present Marylee Maida Present Ronald Smith Absent 3. HRA HOUSING PROPOSAL A. First -Time Home Buyer (FTHB) Program The contents of the proposed FTHB program were discussed. It was explained that all of the tax increment from Woodmark's senior develop- ment and a portion of the increment from Health Resources' site develop- ment would be pledged to the FTHB program. Stan Kehl of Holmes and Graven (bond counsel), Paul Ekholm of Miller and Schroeder (bond underwriter), Ted Dezurik of Woodmark and Mary Alice Lightle of Health Resources were available to answer questions. Council acted as follows on the six program policy questions outlined in the attachment: 1. Councilman Bastian motioned and Councilman Anderson seconded to accept the definition of "housing unit" as presented in the draft program. Motion carried unanimously. 2. Councilman Bastian motioned and Councilman Anderson seconded to retain the proposed "one -time program participation" restriction. Motion carried unanimously. 3. Councilman Bastian moved and Councilman Anderson seconded to accept the proposed provision to set aside 100% of the FTHB mortgage monies for a period of six months for persons with 80% or less of the maximum allowable program income. Motion carried unanimously. 4. Councilman Bastian motioned and Councilman Anderson seconded to: 1) allow the FTHB mortgages to be assumable, subject only to state and federal requirements, and 2) permit the tax - increment write -down of the FTHB mortgages to be assumable, provided the new buyers meet the income limits set by state statute for moderate income persons) in addition to the statutory FTHB requirements for assumable mortgages. Motion carried unanimously. 5. Councilman Bastian moved and Councilperson Maida seconded to allow the mortgage monies that by law can be used for non-FTHBs (up to ten percent) to be allocated to persons buying units within the senior citizens developments. Motion carried unanimously. 6. In an attempt to make the Maplewood FTHB application as competi- tive as possible, Council directed staff to evaluate developer interest in reserving upwards of fifty mortgages for new construction. 4. ADJOURNMENT The meeting adjourned at 9:25 a.m. -2- MEMORANDUM TO: HRA FROM: Associate Planner -- Johnson SUBJECT: Environmental Protection Ordinance DATE: November 8, 1982 A revised version of the Environmental Protection Ordinance is enclosed. The copy enclosed with your agenda packet did not include revisions recommended at the November 1 Planning Commis- sion meeting. The membership should be prepared to discuss whether a special meeting of the HRA should be called to discuss this ordinance. jw enclosure , MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, DECEMBER 14, 1982 PLACE: PUBLIC WORKS FACILITY TIME: 7:30 P.M. AGENDA 1. Call to Order 2. Roll Call 3. Approval of Minutes A. October 12, 1982 4. Approval of the Agenda 5. Communications 6. Committee Reports 7. Unfinished Business A. Minimum Floor Area Requirements 8. New Business A. Commissioner Terms B. Potential Conflict of Interest Disclosure -- Commissioner Schmit C. Developer Selection Criteria - -FTHB New Construction D. 1983 Minnesota Community Development Grant Program 9. Commission Presentations 10. Next Meeting Date 11. Adjournment MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DECEMBER 14 1. Call to Order Chairman Fischer called the meeting to order at 7:35 p.m. 2. Roll Call Lorraine Fischer Present (Chairman) Lucille Bryant Present Guy Glover Absent Greg Schmit Present Ronald Smith Absent 3. Approval of Minutes Commissioner Schmit motioned and Commissioner Fischer seconded to accept the October 12, 1982 minutes, as submitted. 4. Approval of Agenda Commissioner Fischer moved and Commissioner Bryant seconded to approve the agenda with the following revisions: A. Include item 8B (Potential conflict of Interest Disclosure--Commissioner Schmit) with item 5 (communications). B. Consider item 7A (Minimum floor area requirements) after item 8C (Developer Selection Criteria - -FTHB New Construction) to accommodate Stan Kehl of Holmes and Graven (bond counsel), who was in attendance to answer questions. 5. Communications A. In accordance with chapter 462.432 of State Statutes, Commissioner Schmit's disclosure of potential conflict (attachment A) was acknowledged by the membership. Commissioner Schmit may not be counted toward a quorum or take part in the Commisson's discussions of the First -Time Home Buyer Program as it relates to new construction. B. Staff indicated that on December 13, Council authorized the submission of the First -Time Home Buyer (FTHB) housing bond program to the Minnesota Housing Finance Agency (MHFA) for approval. The City will be notified on or before February 1, 1983, if Maplewood's program is authorized. C. The MHFA is offering tax - exempt (FTHB) mortgage money for the construction of medium density owner - occupied housing (Medium Density Homeownership program). Three developers with Maplewood sites, submitted proposals- - 1) Cave and Sons, S.W. corner of Ivy and Century for twenty units of a 68- unit development, 2) Woodmark, Inc. 701 East Larpentuer for eighteen units Road a oad anduLar Townhome R p • 6. Committee Reports None 8. New Business A. Commissioner Terms Council is no longer considering a proposal to limit a commissioner to two consecutive terms. The Council has elected to do the interviewing for appointment without commission recommendation. C. Developer Selection Criteria - -FTHB New Construction Commissioner Schmit withdrew from the discussion Stan Kehl of Holmes and Graven (project bond counsel) explained that to receive a favorable bond rating, the rating agencies will desire to 1) interview the builders before the issue is sold, 2) see a short developer reservation period -- twelve months from allocation to mortgage closing is acceptable, and 3) see several smaller developments rather than one large development to reduce the concentration of risk. The selection of the developers who are to receive mortgage money commitments, must be defensible, thus the need for selection criteria. The membership felt that the following items should be given priority in the selection of development proposals: 1) In -fill building within a "target area" (attachment B) will receive the highest priority. No purchase price limits would be imposed. 2) In -fill building outside of a "target area." A purchase price ceiling O less than the $94,380 permitted by law, would be established for moderate income persons, The ceiling would be established according to the base price of a dwelling. 3) The number of units within the total development affordable to persons with an adjusted gross income of $25,000 or less and between $25,000 to $31,500. A balance between low and moderate income, and middle - income units is desired. (100% of a developer's allocation must be affordable to persons with an adjusted income of $25,000 or less for the first six months. If these units are not purchased, the developer may market to persons with an annual income of $31,500 or less to commit their allocation.) 4) Preference will be given in the following order regarding builder participation fees: a. Proposals to pay more than the minimum required fee to reserve an allocation (presently set at two points). b. Proposals to buy -down the interest rate on the tax - exempt mortgages. c. Proposals to pay the minimum required builder participation fee. - 2- The types of eligible projects were discussed. The membership felt that a need exists for a housing rehabilitation program for moderate income persons. As an alternative to rehabilitation of the worst of these homes, a pool of money for demolition and relocation should also be established. 9. Commission Presentations 10. Next Meeting Date January 11, 1983 11. Adjournment The meeting was adjourned at 10:45 p.m. mb . ATTACHMENT A Mr. Gregory A. Schmit 2369 E. Linwood Ave. Maplewood, Mn. 55109 November 22, 1982 Maplewood Housing & Redevelopment Authority Lorraine Fischer, Chairperson 1902 E. County Rd. B. Maplewood, Mn. Madam Chairperson and Commissioners: I am at this time, advising the commission of the potential of a conflict of interest between myself as president of Castle Design & Development Co., Inc. and the Maplewood Housing & Redevelopment Authority. This conflict would arise from Castle Design's interest in obtaining a portion of the mortgage funds that may become available from the revenue bonding issue now being sought by the City of Maplewood. The issue being the first time home buyers program in tandem with the senior citizen's housing project. As.a result of this situation, please be advised that at any future meetings, I will find it necessary to withdraw from any discussions or actions pertaining to this matter and must abstain from any voting, recommendations, or decisions. Resp tfully submitted, Grego jmg /gas cc: Randal Johnson City of Maplewood • • a Q�1 !,s{ to • tl r , q . :4.g O „. v A s, r l . - * 7 f .°•u°.. . i i ' / ` DIfil •, .1 r _ -,--� - j T �y, a inu IS • ,3 ro.a s.. ■ 'L • 61 Z s » 1 1 "-s.� „ . 2 Q of �u..r , ,, ..1. 1 , -.• „vi .4. rs,W V Vit i in ,, _, 1 , _ . .. 6.,„ \. \ ....._ _ 1.11(7 Lc.. 4,..t. I .1., 1 .. - ;.--' -. . ii _ ,.., 111 z • .- - - ,..4 . OSAWAMN 3 4 . .. d ...._ . 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