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HomeMy WebLinkAboutCouncil Minutes (2) , MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY January 13, 1981 1. CALL TO ORDER The meeting was called to order by Chairman Fischer at 7:10 P.M. 2. ROLL CALL Lorraine Fischer Present Guy Glover Present Fran Juker Present Maria Larsen Present Wilbur Nemitz Present 3. APPROVAL OF AGENDA Nemitz moved and Juker seconded to pprove the agenda with the following amendments: 1. hear Item 8A when the developer arrive 2. Discuss a by -law revision to ad ress absenteeism as Item 8B 3. Discuss the contents of the upc ing annual report as Item 8C Motion carried unanimously 4. APPROVAL OF MINUTES Nemitz moved and Juker seconded to approve the December 9, 1980 minutes as submitted. Motion carried unanimously. 5. COMMUNICATIONS Staff noted that the Maplewood Review had written an article about the rehabilitation of 1800 English. Thi rental property was the first to receive a Rehabilitation Loan in the Metro area under the Section 8 Moderate Rehabilitation Program. Chairman Fischer indicated that the ousing Maintenance Code for private dwellings had been given first readi g. 6. COMMITTEE REPORTS None 7. OLD BUSINESS A. Reconsideration of Home Improveme t Grant ( #80 -13) Staff indicated that the MHFA as taken issue with the HRA's approval of improvements for only selected "imminent safety hazards ". (Letter dated 12- 20 -80). MHFA has interpreted the procedural guidelines to mean an applicant is to be funded for all necessary work or $6,000, which ever is the lesser. It is the census of the HRA that MHFA's interpretation appears to be unjustified. Consequently, Nemitz moved and Juker seconded to direct staff to refer MHFA staff's appraisal of the issue back to them for further review and advice. Motion carried unanimously. B. Interview Candidate for HRA Membership The candidate scheduled to be i was recommended for appointment to the Community Design Review Lard. The membership recommended that the Council appoint Donald Moe or Tim Morris to fill out the remainder of Wilbur Nemitz's term. (Wilbur's letter of resignation, effective immediately, is forthcoming). Lucille Bryan was recommended to succeed Maria Larsen as HRC liaison to the HRA. (Larseh's resignation, effective upon replacement, is forthcoming). Staff indicated that, if possibhe, Council consideration of these appointments would be scheduled for January 2, 1981. 8. NEW BUSINESS A. Discussion of HAP goals with De elopers :Gary Grant (Marvin Anderson Homes) and Robert Tillsen (Tilisen Homes) shared their thoughts of how Maplewood could achieve its low to moderate and modest cost fair share housing goals. Land costs and financing were cited as major hurdles. If the HRA could reduce these costs, the goals are morelattainable. Items directly under the City's control were also discussed. Lowering minimum lot and floor area requirements, City development of utilities rather than the developer (City bonding rates versus interest rates available to the developer) and lowering of the present requirement of a letter of credit in the amount of 150% of estimated project cost were mentioned as actions which would lower the cost of housing. City involvement (land write down) in the development of scattered site rental and for - purchase dwelling units were viewed as viable means of assisting in the attainment of the fiar share goals. B, By Law Revision Staff was directed to prepare a proposal for the February meeting. C. 1980 Annual Report Chairman Fischer indicated that she would prepare the cover letter. Staff is to assist in pulling together all appropriate support materials. A draft of the report will be presented at the February meeting. 9. COMMISSION PRESENTATIONS A. A joint meeting with the Council was proposed for March. The specifics are to be discussed at the February meeting. B. Wilbur Nemitz was presented with a plague from the HRA membership to acknowledge his resignation after 6 years of service. 2 DATE: Tuesday, January 13, 1981 PLACE: Public Works Facility LOCATION: 1902 East County Road B TIME: 7:00 P.M. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES 5. COMMUNICATIONS 6. COMMITTEE REPORTS 7. OLD BUSINESS: A. Reconsideration of Home Improvement Grant ( #80 -13) B. Interview Candidate for HRA Membership 8. NEW BUSINESS: A. Discussion of HAP with developers 9. COMMISSION PRESENTATIONS 10. DATE OF NEXT MEETING: February 10, 1981 11. ADJOURNMENT . MINNESOTA ♦6 HOUSING IV FINANCE AGENCY January 30, 1981 Ms. Lorraine Fischer Maplewood Housing and Redevelopment Authority 1902 East County Road B Maplewood, Minnesota 55109 Dear Ms. Fischer: I am in receipt of your January 14, 1981, letter to me in which you re- sponded to my letter regarding Ms. Adrian McKinzie. In it, you state that the Procedural Guides, specifically Section 6.4, "does not stipulate what a grant can be, so long as it resides within the stipulated parameter ", and is not applicable in the McKinzie case. I do not agree with the hRA's interpretation of this section, as the Guides state that the grant amount shall be the lesser of $6,000 or the actual cost of the work performed. The issue at hand appears to be the definition of "cost of the work performed." I refer you to Section 5.2(a) which states: "that the structure, upon completion of necessary repairs, ;will be reasonably livable, safe, habitable, ana energy efficient; ". A reasoned interpretation of this would be that the "work performed" must be that which accomplishes the objectives stated in Section 5.2(a) and thus creates one of the parameters it which the grant amount must reside. If Maplewood HRA can attest to the fact that the improvements requested will make Ms. McKinzie's hone reasonably livable, safe, habitable, and energy efficient, C orr that Ms. MdKinzie specifically wishes no further improvements knowing her entitlement to the full $6,000, then MHFA would approve the limitation of this grant amount. Please reassess your Agency's position in regards to this grant submission package and forward a reply tome at your earliest convenience. Sincerely, Gary R. Barter Housing Development Officer Horne Improvement Grant Program - GIB fd 333 Sibley Street, St. Paul, Minnesota 55101 W12)296.7608 Equal Opportunity Housing and Equal Opportunity Employment MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: Tuesday, February 10, 1981 PLACE: Public Works Facility LOCATION: 1902 E. County Road B TIME: 7:30 P.M. (Note Time Change) 1. CALL TO ORDER 2. ROLL CALL 3. ARPRQVAL OFIAGENDA 4. APPROVAL OF MINUTES 5. COMMUNICATIONS 6. COMMITTEE REPORTS 7. OLD BUSINESS A. Reconsideration of Home Improvement Grant ( #80 -13) B. By law revision C. Annual Report 8. NEW BUSINESS A. Resolutions of Appreciation B. Joint Meeting with Council C. Housing Assistance Plan 9. COMMISSION PRESENTATIONS 10. DATE OF NEXT MEETING March 10, 1981 11. ADJOURNMENT MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY February 10, 1981 1. Call to Order The meeting was called to order by Chairman Fischer at 7:35 P.M. 2. Roll Call Lucille Bryant Present Lorraine Fischer Present Guy Glover Present Fran Juker Present Tom Morris Present 3. Approval of Agenda Juker moved and Glover seconded to approve the agenda as submitted. Motion carried unamiously 4. Approval of Minutes Spelling correction: Fiar to fair - Page 2, Item 8A, Paragraph 2. Glover moved and Juker seconded to approve the January 13, 1981 minutes as corrected. Motion carried unanimously. 5. Communications A. Staff indicated that 85 single family units (twin homes, quads and single family detached dwellings) had been constructed in Maplewood during 1980. Excluding land costs, 44 units had been constructed for less than $62,000 - the ceiling for modest cost housing. B. Because of underestimated site preparation costs, the Parkside Townhouse project, proposed for Larpenteur and Parkway Drive, is no longer being considered for CDBG funding. 6. Committee Reports None 7. Old Business A. Reconsideration of Home Improvement Grant ( #80 -13) The MHFA indicated in their letter of January 30, 1981 (enclosed), that the HRA may not fund less than the amount of work needed or $6000, which ever is less, unless the Applicant wishes no further improvements knowing their entitlement to a grant amount up to $6000. The HRA took issue with this interpretation. However, the issue is not to be pursued at this time, since the homeowner has indicated that the HRA's original approval in the amount of $2500 for only the most urgently needed repairs, would be satisfactory. I Staff was authorized to send a letter to the MHFA stating that the HRA's original approval is to stand. A letter from the homeowner is to accompany. B. By -Law Revision The statutory requirements (Section 462.435) for Commissioner dismissal were discussed. Staff indicated that the City Attorney had recommended that the HRA not include an absentism section in their bylaws, but rather rely on the statutory language. C. Annual Report Chairman Fischer presented a draft of the cover letter for discussion. Staff was asked to prepare the final draft for submission to the Council. Juker motioned and _Bryant seconded to accept the report and forward it to the City Council for approval. Motion carried unanimously. 8. New Business A. Resolutions of Appreciation Correction: Change April to March on Wilbur Nemitz's letter. Glover motioned and Juker seconded to approve resolutions for Wilbur Nemitz and Maria Larsen. Motion carried unanimously. Glover motioned and Juker seconded to amend the agenda as follows: 1. Add a new Item 8B - election of officers 2. Change old Items 8B and 8C to Items 8C and 8D, respectively Motion carried unanimously. B. Election of Officers Chairman Glover moved and Juker seconded to nominate Fischer to continue as Chairman. Motion carried unanimously. Vice - Chairman Glover motioned and Fischer seconded to nominate Juker for Vice - Chairman. Motion failed 2 votes to 3. Juker moved and Bryant seconded to nominate Glover for Vice- Chairman. Motion carried 3 votes to 2. Secretary Bryant motioned and Glover seconded to nominate Juker for Secretary. Motion carried unanimously. C. Joint Meeting With Council 2 • It was recommended that the meeting be held in March. The date, time, and place to be determined by the Council. Items to be discussed should include the Annual Report and information obtained recently from local developers regarding alternatives for providing for modest cost and low to moderate income housing in Maplewood. D. Housing Assistance Plan (HAP) Staff indicated the source of the survey information and that the goals are based upon Metropolitan Council fair share goals. This HAP would be "free standing" that is not associated with any particular grant proposal. It was further explained that due to recent developments concerning the avail- ability of grant monies, it would probably not be in the City's interest to submit the plan, at this time. Approval could commit the City to performance which may not be possible. Non - performance could affect the City's chances of receiving grant monies. Staff recommended that the HRA not be submitted to the Department of Housing and Urban Development (HUD), until such time that Maplewood again pursues CDBG monies. It was agreed to use the document as a tool when working with developers but not to submit it to HUD at this time. 9. Commission Presentations None 10. Date of Next Meeting To be determined by the City Council 11. Adjournment Bryant moved and Morris seconded to adjourn at 10:00 P.M. Respectfully submitted, ,,,s Iii i i-p."•-- Randall Jo, son Recording secretary - 3 - MEMORANDUM TO: City Manager FROM: Director of Community Development SUBJECT: Joint Council /HRA Meeting DATE: February 11, 1981 At their meeting of February 10, 1981, the Housing and Redevelopment Authority (HRA) recommended that a joint meeting of the Council and HRA be scheduled for March. The purpose of the meeting would be to discuss the HRA's activities during 1980 and proposed activities for 1981. The location, date, and time of this shirt sleeve session are to be chosen by the Council. Action by Council: // Erdcr : - / 9'/8 Date • 3. Joint Council /HRA Meeting Request a. Manager Evans stated at their meeting of February 10, 98g , Redevelopment Authority (HRA) recommended that a joint meeting the Housing HRA be scheduled for March. g and and The purpose of the meeting would be to discuss the HRA's activities durin g 198 0 and proposed activities for 1981. b. Councilman Bastian moved to establish a Joint Council /HRA meetin on March 19, 1981 at 6:30 P.M. in the Council Chambers. Seconded by Councilman Anderson. Ayes — all. M E M O R A N D U M TO: HRA FROM: Associate Planner - HRA Liaison SUBJECT: March Meeting DATE: February 26, 1981 A joint meeting of the City Council and HRA has been scheduled for 6:30 P.M. on Thursday, March 19, 1981. This meeting is to be held in lieu of the HRA's regular meeting date. Please note the time and date. In the event of a time conflict, please contact me (770 -4560) at your earliest convenience. The purpose of the joint meeting is to discuss the HRA's 1980 -1981 Annual Report, including the proposed work program for 1981 -1982. A copy of the report is enclosed. The report will be submitted to Council sometime in April for formal acceptance. At this time, it appears that the only other item of business that should be dealt with is the consideration of a home improvement grant application. All grant monies must be allocated before March 31, 1981 Discussion of the grant application is to be dealt with following the joint meeting in either the City Hall kitchen or jury room. Enc. MEMORANDUM TO: City Manager FROM: Director of Community Development SUBJECT: Joint Resolutions of Appreciation - Community Design Review Board DATE: March 12, 1981 Community Design Review Board Members Leroy Herauf and Lyle Mueller have recently resigned from the Board. Mr. Herauf, after serving two complete terms on the Board, has left his service to the City on December 31, 1980. Mr. Mueller, after serving nearly two terms on the Board ended his service to the City in September, 1980. Both of their positions have been subsequently filled. At the Community Design Review Board meeting of February 24, 1981, the Board voted unanimously to express their appreciation to Leroy Herauf and Lyle Mueller for a job well done, while serving on the Board. The attached joint resolutions will extend this sincere thanks for their years of unselfish service given to the City of Maplewood. Recommendation Approval of the joint resolutions of appreciation for Leroy Herauf and Lyle Mueller. HOME IMPROVEMENT GRANTS AVAILABLE The Maplewood Housing and Redevelopment Authority HRA applications for the Minnesota Housing Finance Agency's Home ( ) is presently accepting ce Agenc Y ome Improvement grant Households with an annual adjusted gross in for assistance. come of $6,000 or less are eligible The purpose of this grant program is to assist eligible their homes to correct deficiencies directly affecting safety, their and om handicap to correct act defjiiit t applicants in habitability, energy per applicant. Y• The maximum grant amount available bis�$6,000ergy Homeowners and contractors wishing to participate in this program should contact Randall Johnson ( -4560) at the Maplewood Office of � Community Development. MINUTES HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL MEETING March 19, 1981 1. CALL TO ORDER The meeting was called to order by Chairman Fischer at 7:05 P.M. 2. ROLL CALL Lorraine Fischer Guy Glover Tom Morris 3. Discussion of MHFA Grant Application (Case #80 -3). A question regarding the Applicant's income eligibility was raised. Staff was requested to verify whether the Applicant has a dependent whose income has not been included in the total. Glover moved and Morris seconded to approve the following improvements, if the Applicant is reverified as income eligible: 1. Repair well if cost is substantially less than the cost of providing public water, less a W.A.C. charge 2. Repair sewer line - cleaning cannot be authorized 3. Upgrade electrical system to minimum code 4. Reroof with asphalt and rock 5. Replace the hot water heater /remud vent 6. Remud furnace 7. Repair front and rear steps 8. Replace front handrail and secure rear railing 9. Miscellaneous plumbing repairs 10. Replace rear door 11. Install smoke detector Motion carried unanimously. Meeting adjourned at 7:30 P.M. JOINT MEETING MINUTES CITY COUNCIL AND HOUSING AND REDEVELOPMENT AUTHORITY MARCH 19, 1981 1. Call to Order The meeting was called to order by HRA Chairman Fischer at 6:35 P.M. 2. Roll Call CITY COUNCIL HRA Councilperson Anderson Commissioner Fischer Councilperson Bastian Commissioner Glover Councilperson Greavu Commissioner Juker Councilperson Juker Commissioner Morris Councilperson Nelson 3. Presentation of HRA Annual Report Chairman Fischer summarized the HRA's anual report, o n hto the b HRA r made 81 In addition to the work program pr esented the following recommendations: 1. That the Council consider establishing an ad -hoc committee to review Maplewood's present subdivision requirements. The purpose of the committee would be to make recommendations aimed at reducing developer costs without compromising public health and safety. 2. That the Council should consider reducing minimum floor area requirements for new housing. The present floor area requirements are felt to be overly restrictive. Chairman Fischer also informed the Council that the Metro HRA will be preparing a slide presentation to explain various housing rehabilitation grant and loan programs available. Maplewood has been asked to participate. Council had no objections. A question was raised regarding the status of the Ataxia Foundation Handicapped Housing oropcsal. It was indicated that the Foundation hav finding an adequate site. Councilperson Bastian suggested option of purchasing the 1 2 0 footawideeCity owned parcel, located east of Maplewood State Bank, sou A question was also raised as to the estimated completion date of the Concordia Arms elderly housing project. The meeting adjourned at 6:55 P.M. ATTACHMENT B SURVEY OF METRO AREA COMMUNITIES MINIMUM FLOOR AREA REQUIREMENTS (Single Family Detached Dwellings) MARCH 1981 1. Brooklyn Center - Uniform Building Code 2. Brooklyn Park 2 bedroom 768 square feet foundation size 3 bedroom 960 square feet 4 bedroom q 1160 square feet 3. Moundsview 1050 square feet for all single family dwellings New Brighton y ellings - Uniform Building Code 5 . Richfield - Uniform Building Code 6. Robbinsdale (Measured from interior of strucuture) bedroom ) 2 bedroom 720 square feet 3 bedroom 820 square feet 3 4 920 square feet 1050 square feet 7 . White Bear Lake Lot Size 150 ee tf wide x 150 deep Floor Area 100 feet wide x 120 deep 1200 square feet 80 feet wide x110 deep 1200 square feet 60 feet wide x 110 deep 800 square feet 800 square feet 8 . Woodbury 1000 square feet of habitable square feet, less below 9. Coon Rapids grade levels 1200 square feet in an R -1 zone (minimum lot 960 square feet in an R -2 zone area of 15;000 - square feet). (minimum lot area of 10,800 square feet). ATTACHMENT C FLOOR AREA SURVEY - METRO AREA BUILDERS CAPP HOMES 1 story Bi - level 1100 -1200 square feet Tri - Level 905 and up square feet Two Story 1000 and up square feet 750 square feet DYNAMIC HOMES 1 story Bi -Level 960 - 1040 square feet Two Story 864 and up square feet 725 and up square feet SU S SEL 1 story 2 bedroom 3 bedroom 816 - 952 square feet 988 - 1600 square feet Bi -level 2 bedroom 894 - 1100 square feet 3 bedroom 1003 - 1312 square feet Tri -level 1003 - 1312 square feet two story 760 - 880 square feet WAUSAU HOMES 1 story Bi -level 900 - 920 a 850 a (a) a trend toward if codes will permit Square foot areas calculated as f - ----- --- - - - -- ollows: y lstor Bi -le Foundation size Bi- level main floor two - • on-grade plus entry two-story 9 e and above grade levels ••••• foundation size - MEMORANDUM TO: City Manager FROM: Director of Community Development SUBJECT: Zoning Code Amendment - Minimum Floor Area DATE: April 2, 1981 • SUMMARY OF PROPOSAL Request 1. Amend Section 904.010 (6) to establish less restrictive minimum floor area requirements for detached single- family dwellings. 2. Amend Section 916.010 of Code to include definitions for floor area and commonly referred to single family detached residence types. - Proposal Refer to Attachment A for an explanation of the dwelling types referred to below. 1. Abandon the present method of using only first floor area to establish minimum dwelling size. Adopt a "total floor area method and revise the code to include a definition of how floor area is to be calculated. 2. Establish new reduced minimum floor areas, as follows: a. One -story dwellings, 884 square feet (presently 1040 square feet) b. 1 1/2 -story and bi -level dwellings, 1008 square feet (presently 960 square feet for first floor). c. Two -story dwellings, 1152 square feet (presently 720 square feet for first floor). 3. Establish a separate category for tri -level dwellings, with a minimum total floor area of 975 square feet. 4. Replace the requirement of three livable rooms and a 90 square foot minimum room requirement with a statement that room size and number shall be consistent with Uniform Building Code standards. BACKGROUND Existing Code Section 904.010 (6) - Room Size Requirements - states that:" In- every dwelling house hereafter erected, there shall be at least three livable rooms. The overall first floor dimensions of any dwelling house hereafter erected shall not be less in area than the following: AM 1. a one - floor, rambler -type home, 1040 square feet 2. a one and one -half story dwelling, 960 square feet 3. a two -story dwelling, 720 square feet. no livable room, - ,except the kitchen shall be .less in area than 90 square feet." State Building Code Requirements In 1977, Richard Brooks, Assistant Director of the Minnesota Building Code office determined that, based on Building Code minimums, a two - bedroom house could theoretically be constructed with as little as 493 square feet. A three - bedroom dwelling could be built with as little as 563 square feet. Using these same standards, but in conjunction with a convenient, livable floor plan, the minimum square footage for a two- bedroom would be 624 square feet and 708 square feet for a three - bedroom dwelling. The source'of these revised figures is a report published by the Metropolitan Council entitled Modest -Cost Housing in the Twin Cities Metropolitan Area, 1976. Model Residential Code Recomendations In 1976, a Model Planned Residential Development Code was prepared by a consultant for the Metropolitan Council. Estimated minimum, adequate, and generous total floor areas are recommended on the basis of family size. The following table illustrates the results: LIVING AREAS RECOMMENDED BY THE MODEL PLANNED RESIDENTIAL DEVELOPMENT CODE (Square Feet) Minimum Size of Adequate Adequate Total Generous Total Household Total Floor Area Floor Area Floor Areal 2 adults 475 558 592 2 adults + 1 child 650 715 775 2 adults, 2 children 785 805 885 2 adults, 3 children 940 1,040 1,105 1 Includes additional kitchen area, sleeping area, entertainment area, and second bath. Source: Developed from Model Planned Residential Development Code prepared for the Metropolitan Council by Bather, Ringrose, Wolsfeld, Inc., Project Manager, Myers and Bennet Architects, Inc.; Ross, Hardies, O'Keffe, Babcock and Parsons. December 1973. -2- • Metropolitan Council Recommendation The Metropolitan Council's position is that local land use regulations and comprehensive plans should not specify minimum floor areas for single - family dwellings. It is their position that the Uniform Building Code provides adequate regulation. The Metropolitan Council gives weight to this recommendation, by ranking applications for recreation and transportation grant funds. Of 100 total ranking points, two points are awareded to those communities who do not have minimum floor area requirements. Survey Results - Metro Area Communities Of nine communities surveyed, eight have minimum floor area requirements which are less restrictive than Maplewood's. Three of the eight rely totally on the Uniform Building Code minimums. None of the communities surveyed use building type (i.e. one -story or two - story) for determining allowable minimum floor area, as is the policy in Maplewood (Refer to Attachment B). Home Builders Survey Several Metro area builders (Capp, Dynamic, Susse),and Wausau) were contacted regarding typical first floor area ranges for two and three - bedroom, one - story, bi- level, and tri- level, and two -story structures. (Refer to Attachment C for results). 4 CONCLUSION Analysis In recent months, several proposals have been received by our department for construction of dwellings which would contain less than the required minimum floor area - two - bedroom dwellings, in particular. In speaking with several prominant metro area builders, a trend appears to be established toward smaller house sizes, in particular, a return to the two - bedroom home. A survey of metro area communities revealed that Maplewood's present codes are overly restrictive with recent trends. The result is that some persons are being put in a position of having to over build relative to their needs, in order to build in Maplewood. In light of rising building costs, smaller family sizes, rising utility costs, and an industry trend toward making smaller housing styles available,Maplewood's present minimum floor area requirements should be revised downward. Any revision, should take into consideration the following points: 1. Establish a square foot minimum which will accommodate a variety to two - bedroom floor plans. 2. Not lower the minimum so as to significantly affect housing mass, as viewed from the street, relative to existing housing stock. - 3 - The proposed reductions in minimum floor areas would accommodate architecturally proportional two - bedroom and smaller three - bedroom dwellingy of styles, whose mass would not appear significantly different than that of existing stock. g Recommendation 1. Amend Section 904.010_(6) to read as follows: (6) Minimum Floor Area Re uirements a. The floor area of any detached single family dwelling, hereafter erected, shall not be less than the following: 1. A one -story dwelling: 884 square feet 2. A tri -level dwelling: 975 square feet 3. Bi -level and 1 1/2 -story dwellings: 1008 square feet 4. A two -story dwelling: 1152 square feet b. Room size and number shall be consistent with Uniform Building ng Code 11. Amend Section 916.010 to include the following new subsections: (20) Single- family detached residence types are defined as follows: a. one -story residence - single floor level, usually at grade level. b. 1 -2 story residence - two floor levels; one at grade and and one above grade, which does not have full ceiling height for the entire above -grade level. c. Two -story residence - two floor levels; one at grade and one above grade, both with full ceiling height. d. Three -story residence - three floor levels; one at grade and two above grade, all with full ceiling height. e. Tri -level residence - three floor levels; usually one four feet below grade, one at grade, and one four feet above grade, all with full ceiling height. f. Bi -level residence - two floor levels; usually one four feet below grade, one four feet above grade, both with full ceiling height. May be on sloping lot with lower level partially exposed. (21) Floor Area for at single - family detached dwellings shall be calculated follows: ed -4_ �v 11ce1`` 9raae �h v X\ � v1 Of above de 1e 1 at 9ra 1eJe1s be1o� 1 area o� a rt1a 1 1y tot 0 Q a • the 9rt tre area a 1� e crPe rce -\yCe e5 res . Pita o� V'S � J �` ae rs v E�`clo 1t1o' Metrrs va .1 R. 00-' C. ,>ape" .. x „.: , ,, ATTACHMENT A • A. D. i1 t it= F • 4111 4 • • �- rtr.W nr B. E. c8,7"ff _' > V4.2 p, X73 _ i } F. Types of Residences A. 1 story residence — single floor level usually at grade level. - • - 3 B. 1 - 1/2 story residence — two floor levels; one at grade, one above grade which does not have full ceil- ing height for entire above -grade level. C. 2 story residence — two floor levels; one at grade, - one above grade, both with full ceiling height. D. 3 story residence — three floor levels; one at grade, two above grade, all with full ceiling height. E. Tri -level residence — three floor levels; usually one - four feet below grade, one at grade, and one four feet above grade, all with full ceiling height. F. - Bi- level residence — two floor levels; usually one four feet below grade, one four feet above grade, both with hill ceiling height. May be on sloping lot with lower level partially exposed. _ � r MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: April 14, 1981 PLACE: Public Works Facility LOCATION: 1902 East County Road B TIME: 7:30 P.M. 1. CALL TO ORDER 2. RA 3. APPROV CLL AL OF AGENDA 4. APPROVAL OF MINUTES February 10, 1981 March 19, 1981 March 19, 1981 (Joint meeting Council /HRA) 5. COMMUNICATIONS 6. COMMITTEE REPORTS 7. OLD BUSINESS A. Annual Report B. Ataxia Foundation 8. NEW BUSINESS A. Code Amendment - Minimum Floor Area B. Home Improvement Grant - Program Status 9. COMMISSION PRESENTATIONS 10. DATE OF NEXT MEETING May 12, 1981 11. ADJOURNMENT MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: May 12, 1981 PLACE: Public Works Facility LOCATION: 1902 East County Road B TIME 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. April 14, 1981 5. Communications 6. Committee Reports 7. Old Business A. Code Amendment - Minimum Floor Area 8. New Business A. Design Standards - Single Family Dwellings 9. Commission Presentations 10. Date of Next Meeting A. June 9, 1981 11. Adjournment . MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY APRIL 14, 1981 1. Call to Order The meeting was called to order by Chairman Fischer at 7:35 P.M. 2. Roll Call Lucille Bryant Present Lorraine Fischer Present Guy Glover Absent Fran Juker Present Tom Morris Present 3. Approval of Agenda Juker moved and Bryant seconded to accept as submitted. Motion carried unanimously. 4. Approval of Minutes a. Correction: Change HRA to HAP - page 3, item D, second paragraph Juker moved and Morris seconded to approve the February 10, 1981 minutes as amended. Motion carried unanimously. b. Correction: Change Councilperson Greavu to Mayor Greavu - item 2 Juker moved and Morris seconded to approve the March 19, 1981 Joint Council /HRA minutes as amended. Motion carried unanimously. c. Morris moved and Fischer seconded to approve the March 19, 1981 minutes as submitted. Motion carried unanimously. 5. Communications a. Concordia Arms is scheduled for completion in September 1981. Applications will be taken in June. Over 600 persons are on an application mailing/ waiting list. Staff was asked to check into the possibility of arranging for a tour of the facility by HRA, City Council and Planning Commission members before it is occuppied. b. There is a possibility of that a student intern will be on board late spring, early summer. Her background is in housing. Staff asked the membership if they could think of any research projects. 6. Committee Reports None 7. Old Business A. Annual Report Copies were distributed to the membership. B. Ataxia Foundation Two sites, (Robbinsdale and West 7th and Western - St. Paul) have been chosen. In each case the land was owned by an HRA and offered to the Foundation for about $10,000. Both sites will contain 10 units of handicap housing. 8. New Business A. Code Amendment — Minimum Floor Area. The initial concensus was that standards should be set with the primary emphasis on livability not relative mass as compared to existing housing stock. In was r agreed code is dwellingsrwhich restrictive that the wouldprobablybe too Uniform Building small. Discussion of the proposed minimums was tabled until the next meeting to allow the membership to visit homes which exemplify the proposed minimums. Other issues which should be addressed include how the proposed code will relate to walk out basements and earth sheltered (non - conventional) housing styles. Staff was directed to find out what Oakdale and North St. Paul's minimums are. B. MHFA Home Improvement Grant Program - Program Status Due to budget cuts, the MHFA has eliminated funding for the program as it presently exists. There is a possibility that a modified "deferred loan" program could be available later this fall. Staff will advertise in the sewer billings April through June in case funding is made available. 9. Committee Reports None 10. Date of Next Meeting May 12, 1981 11. Adjournment The meeting adjourned at 10:00 P.M. - 2 - MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY MAY 12, 1981 1. Call to Order The meeting was called to order by Chairperson Fischer at 7:35 P.M. 2. Roll Call Lucille Bryant Present Lorraine Fischer Present Guy Glover Present Fran Juker Present Tom Morris Present 3. Approval of Agenda Juker moved and Bryant seconded to approve the agenda as submitted. Motion carried unanimously. 4. Approval of Minutes Juker moved and Bryant seconded to approve the April 14, 1981 minutes as submitted. Motion carried unanimously. 5. Communication A. Tours of the Maple Knoll and Concordia Arms projects, for interested Council,Planning Commission and Housing Authority members have been tentatively arranged for later this summer. Date and times are yet to be scheduled. B. The Department of Housing and Urban Development is presently accepting applications for elderly or handicapped housing proposals. Staff is not aware of any proposals for Maplewood. C. Chairperson Fischer asked staff to make arrangements for her to attend a June 3, 1981 Housing Conference, sponsored by the Metropolitan Council D. Staff briefly outlined a concept involving tax increment financing which has possibilities for facilitating the development of modest cost -fair market housing. The membership directed staff to continue to pursue the utility of this concept. 6. Committee Reports none ." f 7. Old Business Code Amendment Minimum Floor Area Chairperson Fischer presented slides illustrating various housing sizes, presently found in the City, all of which are smaller than allowed by City Code. It was reiterated that the issue before the membership is that if a minimum floor area requirement is to be retained, a decision must be made whether to base the code on livability (internal characteristics) versus relative mass (external appearance). Stated another way, the needs of an individual or family versus the public interest. Although the majority of the membership felt that the Code should be based primarily on the internal livability of a dwelling, a hesitancy exists to allow the State Building Code to function as the standard for minimum floor area. It was pointed out that the Building Code will permit a two bedroom dwelling with as little as 624 square feet. Discussion was delayed until the June meeting to allow the membership to visit several dwelling styles of various sizes, including earth sheltered and gi domes. 8. New Business Design Standards for Single Family Dwellings Commissioner Juker requested that this item be tabled 9. Committee Reports None 10. Date of Next Meeting June 2, 1981, if convenient for Commissioner Bryant. If not, the meeting is to be scheduled for June 9, 1981. 11. Adjournment The meeting was adjourned at 10:15 P.M. -2- ■ MINUTES MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY JUNE 9, 1981 1. Call to Order The meeting was called to order by Chairman Fischer at 7:35 p.m. 2. Roll Call Lucille Bryant Present Lorraine Fischer Present Guy Glover Absent Fran Juker Present Tom Morris Present 3. Approval of Agenda The agenda was approved as submitted. 4. Approval of Minutes The May 12, 1981 minutes were approved as submitted. 5. Communication A. A status report on the Maple Knoll and Concordia Arms subsidized rent projects was given. The waiting list for Concordia Arms is in excess of 700 persons (124 units available). Maple Knoll will have 57 units with 295 persons requesting rent applications to date. Both propose to offer occupancy later this summer. A tour of each facility, for City officials, will be arranged. B. Chairman Fischer summarized several housing - related trends and problems affecting the Twin City Metro Area which were presented at a June 3, 1981 seminar. Among the topics were: the rental housing market, condominium conversions, conversion of single family houses to high densities, the attached housing market, financing alternatives for single home buyers, and housing costs associated with government regulations. It was also indicated that Edina and Richfield are pursuing the develop- ment of condominium complexes for senior citizens. 6. Committee Reports None 7. Old Business Code Amendment -- Minimum Floor Area Requirements The membership reviewed the staff proposal relative to the dwellings recently ra The shouldebehthefrulingafactorrinlestabl habitability, shingnew rather minimum standards. It was also pointed out that habitability minimums would apply to conventional as well as non - conventional dwellings. External mass considerations would not apply consistently to earth - sheltered dwellings. The membership also felt that one minimum standard should apply, no matter what style of dwelling is proposed. Chairman Fischer shared a taped response (June 3, 1981 Housing Conference) from an Orrin Thompson representative regarding City regulation of dwelling floor areas. His point was that cities should allow the market to dictate the size of a dwelling, restricted only by the requirements of the Uniform Building Code. Commissioner Morris motioned and Commissioner Bryant seconded to establish the Uniform Building Code as a standard for the minimum floor area of single family detached dwellings. Motion carried 3 to 1, with Commissioner Juker opposing. Commissioner Morris motioned and Chairman Fischer seconded that in the event the Planning Commission or City Council consider the Uniform Building Code floor area requirements to be too low, that 800 square feet should be establish- ed as a minimum floor area for all styles of single family detached dwellings. Motion carried 3 to 1, with Commissioner Juker opposing. 8. New Business None 9. Committee Reports None 10. Date of Next Meeting July 14, 1981 11. Adjournment The meeting adjourned at 10:00 p.m. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: JUNE 9, 1981 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 EAST COUNTY ROAD B TIME: 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. May 12, 1981 5. Communications 6. Committee Reports 7. Unfinished Business A. Code Amendment - Minimum Floor Area 8. New Business 9. Commission Presentations 10. Date of Next Meeting A. July 14, 1981 11. Adjournment MEMORANDUM TO: HRA FROM: Staff Liaison SUBJ ECT: Meeting Cancellation SUBJECT: DATE: July 7 1981 The next major item of business to discussed by the H ed dw whether or not present be to reduce the Pr t floor area requirements for attached strikes, the construction of several major ed. These developments (Map Unfortunately, due to recent labor represent different developments in Maplewood has been delay Addition) rep Maple Greens, Cave's Century able to rdo attached Mai and should be visited betore Concordia September. an styles of attaared requirements a during the first week in ,mum floor area requirements are discussed. min September meetings be schedule a tour of these developments Augus and Sep s and c such, it is swill b d that the regular July, ) cancelled. You will be notified later next month regarding a tour date(s) times. ou anticipate a conflict the first wee e contact me at your earliest convenience if y Pleas September. week in Sep the Planning Commissio; reg tabled fonsddetached of sal on July 6, 1981, floor area requ t c prop° Incidentally t review the proposa the proposed allow to the mi minimum August. should be back k before etheCPlanniing Commission sometime in Aug should be back Have a nice summer A RESOLUTION OPPOSING THE STRUCTURE OF PROPOSED EQB ENVIRONMENTAL REVIEW PROGRAM WHEREAS, the Minnesota Environmental Quality Board (EQB) is required to amend the Minnesota Environmental Policy Act by the 1980 Minnesota State Legislature WHEREAS, the purpose of these amendmens are Wtokstre streamline Et r process for processing Environmental Assessment Impact Statements, and WHEREAS, these rules are scheduled for a public hearing on October 26, 1981, and WHEREAS, the proposed rules for commercial industrial, uta,n and hr esi d en t i a lan EAW for WHEREAS, the residential thresholds for ndat h a v e eb e tn r 0 uce from 100 units in an unsewered area and 500 units in attached or 75 attached units in an unsewered area and 150 unattached or 225 attached units in a city of the second class, WHEREAS, all cities and government agencies have a responsibility to reduce the cost of housing, and WHEREAS, the EAW process creates add cost loss of time, as well as expense, which is often passed on to the NOW, THEREFORE, BE IT RESOLVED, that the Minnesota Environmental Quality Board reject the proposed thresholds and develop criteria that relate specifically to potential environmental problems. Passed by the City Council of • the City of Maplewood, Minnesota 81 this day of Mayor Attest: Ayes - Clerk Nays - Qo 11ta� C, ti ° A hh °.� w 7 P IN CI'ITI 300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291 -6359 September 9, 1981 Randy Johnson City of Maplewood 1380 Frost Avenue Maplewood, MN. 55117 Dear Mr. Johnson: Since our initial meeting with you on the Section 8 Moderate Rehab Program, we have not received an property owners in your city. We would likeotolgenerateental more interest from rental property owners by conducting a direct mailing. This is where we need your help. We would like a list of rental properties that you know of that could use some rehabilitation or some energy improvement. With the rental property address and /or the building owner's name and address, we will mail some general information to the owner on the Section 8 Moderate Rehab Program. Hopefully interested owners will call and want to participate. Metro HRA appreciates your help and cooperation with the Section 8 Moderate Rehab Program. If you have any questions, please feel free to call me. Sincerely, / GGQ�/h'LGL� • • Rosemary Fagrelius, Rehab Supervisor Metro HRA 291 -6504 RF /eh An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: An oka County 0 Carver County 0 Dakota County 0 Hennepin County 0 Ramsey County 0 Scott County 0 Washington County j 400 it CN Soh o ,�T w TIN CIT 300 Metro Square Building, 7th Street and Robert Street, Saint Paul, Minnesota 55101 Area 612, 291-6359 September 9, 1981 TO: Metro HRA Participating Communities RE: Promotion of the Section 8 Moderate, Rehabilitation Program Since April of this year, Metro HRA has publicized the Section 8 Moderate Rehabilitation Program in city and suburban newspapers of general circula- tion. Rosemary Fagreiius has also met with your building inspector to discuss program features and methods of promotion. As a result, a few inquiries and project proposals have been received from rental property owners, but the volume is insufficient for the operation of a viable reha- bilitation program. Metro HRA is anxious to implement the Moderate Rehabilitation Program in your city and in order to do so, must receive rehabilitation proposals from rental property owners. As a community participating in this program, Metro HRA again turns to you for assistance in program promotion. Some methods of advertising and promotion your city might want to consider include the following: 1. Placement of our program poster and brochures in a strategic location in your city hall. 2. Use of advertising enclosures in city distributed utility billings. 3. Placement of articles and advertisements in community newsletters • and newspapers. 4.. Provide a list of rental property owner names and addresses for direct mailing purposes. 5. Provide a list of neighborhood or community groups as a source for program presentations and contacts. 6. Referral of identified potential properties by your building inspector. Your city may have carried out some of these methods to publicize the program. I will be contacting you during the next week to discuss these efforts and also additional promotional methods you feel could be imple- mented by your city. Sincerely, • Roberta Everling Metro HRA An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising: Anoka County 0 Carver County O Dakota County O Hennepin County O Ramsey County 0 Scott County 0 Washington County RENT CONTROL SURVEY KEY: a. Rent Control Ordinance B. Other Controls 1. Brooklyn Center a. No. b. license apartments for code compliance yearly 2. St. Louis Park a. No. b. Fire department two years over eight units 3. Coon Rapids No 4. Roseville a. No b. No 5. Fridley a. No b. No 6. New Brighton a. No b. Register every two years for Code compliance 7. White Bear Lake a. No b. No 8. Woodbury a. No b. No 9. North St. Paul a. No b. No , MEMORANDUM TO: City Manager FROM: Director of Community Development SUBJECT: Proposed Rules for EQB Environmental Reviews DATE: September 30, 1981 The enclosed resolution is in response to proposed rules by the Environmental Quality Board for environmental reviews. Several cities in the Metropolitan area are being asked to pass similar resolutions. Recommendation Approval of the enclosed resolution. Enclosures: Resolution MEMORANDUM TO: HRA FROM: Associate Planner - HRA Liaison SUBJECT: Section 8 - Moderate Rehabilitation DATE: October 6, 1981 Metro Council is asking our help in advertising the program. Apparently very few landlords have indicated a desire to participate. Specifically, the Metro HRA is asking for a listing of rental properties that the City believes could use some rehabilitation. In the past, the program's availability has been advertised in the Maplewood in Motion, the Metro Monitor, and local newspapers. Any suggestions on how to get the word out to landlords would be appreciated. MEMORANDUM TO: HRA FROM: Associate Planner - HRA Liaison SUBJECT: MHFA Home Improvement Loan Program DATE: October 6, 1981 On September 3, 1981, the City Council authorized Maplewood's participation in this program. A copy of the Staff memo to the Council is attached. Guidelines for the loan program (attached) are substantially the same as those of the previous grant program. Start -up is proposed for later this year. The program's availability is presently being advertised in the Maplewood in Motion and in the sewer billings. It is suggested that, prior to accepting any applications, Item 6 of the HRA's ranking criteria (enclosed) be eliminated. The HRA has no authority to determine an applicant's program eligibility. However, as in the past, the HRA may rank eligible applicants according to need, allocating available funds until all are encumbered. It is recommended that, as last year, applicantions be accepted for some period of time. At the end of the application period, the HRA should rank these applications according to need. Applications received after the dead- line would be funded if monies remain available. Recommendation Eliminate Item 6 (minimum point requirement for loan consideration) from the HRA's ranking criteria for Home Improvement funds. Enclosures: 1. Staff Report to the City Council dated August 27, 1981 2. MHFA Home Improvement Loan Guidelines 3. HRA Home Improvement Ranking Criteria MEMORANDUM TO: HRA FROM: Associate Planner - HRA Liaison SUBJECT: Conflict of Interest - HRAs DATE: October 6, 1981 The 1981 Minnesota Legislature passed a bill (House File 569) that sets new standards and procedures for commissioners and employees of housing and redevelopment authorities (HRAs) to disclose conflicts of interest. The new law (Chapter 79) takes effect on August 1. It requires HRA commissioners or employees to submit a written statement to the board before they take any action of make any decision which could substantially affect their own financial interests or those of an organization they're associated with. Commissioners or employees who fail to submit a full and accurate statement within one week of becoming aware of a potential con- flict of interest, or who knowlingly take part in their official capacity in a sale, lease, or contract which they have a personal financial interest in, may be guilty of a gross misdemeanor. The law further stipulates that commissioners or employees may receive financial help from an HRA real property program (other than rental assistance) one time only. Former commissioners or employees are barred for a year from appearing as agents or attorneys for anyone other than the HRA regarding any HRA issue they were involved with during the year before termination of their employment. Enclosure MEMORANDUM TO: HRA FROM: Associate Planner - SUBJECT: Metro Housing Review HPolicieson DATE: October 6, 1981 Enclosed, for your information, is a copy for reviewing and ranking subsidized housing Metro Council's Guidelines were adopted on June 25, 1981 9 proposals. These guidelines The guidelines encourage attainment but not exceeding Metro subsidized housing goals; partially subsidized , scattered subsidized than 35 ugigs• fair share priority to family sfo go red b itf, i1 prlderly mixes, the lowest priority to elderly-only units, followed by famil with little or no subsidized units, y -on units; allocation to communities No action is required. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, OCTOBER 13, 1981 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 EAST COUNTY ROAD B TIME: 7:30 P.M. 1. :a1 t O 2 . oo Call 3. Approval of Agenda 4. Approval of Minutes — June 9, 1981 5. Communications 6. Committee Reports 7. Unfinished Business A. Metro Housing Proposal Review Guidelines B. Minimum Floor Area Revisions - Status C. MHFA Grant Program - Applicant Status 8. New Business A. Conflict of Interest Law - HRA's B. MHFA Home Improvement Loan Program C. Section 8 - Moderate Rehabilitation Program D. Rent Control - Survey of Other Metro Communities E. Proposed Rules for EQB Environmental Reviews 9. Commission Presentations 10. Date of Next Meeting November 10, 1981 11. Adjournment • MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY OCTOBER 13, 1981 7:30 P.M. 1902 E. Co. Rd. B, Maplewood, Minnesota 1. CALL TO ORDER The meeting was called to order by Chairperson Fischer at 7:35 P.M. 2. ROLL CALL Lorraine Fischer Present (Chairperson) Lucille Bryant Present Guy Glover Present Fran Juker Present Tom Morris Present 3. APPROVAL OF AGENDA Amend the agenda by adding: Item 8F "Data Privacy Act" and Item 8G, "Accessory Apartments" Commissioner Juker moved and Chairperson Fischer seconded to approve the agenda as amended. Motion carried unanimously. 4. APPROVAL OF MINUTES A. June 9, 1981 Commissioner Morris moved and Commissioner Bryant seconded to approve the minutes of June 9, 1981 as submitted. Motion carried unanimously. 5. COMMUNICATIONS A. Metro Council Aging and Housing Task Force Commissioner Fischer explained that the policies developed by this body would be in addition to, not in lieu of, existing Metro Council housing policies for subsidized housing. These new policies would not have an adverse affect on Maplewood's housing development potentials. B. September 16, 1981 Conference - Where Will Our Children Live? Commissioner Fischer explained that the thrust of the seminar, was that pressures for smaller homes and lots will challenge existing community development policies. Commissioner Juke and Councilman Anderson also attended this conference. C. Housing Development Tour Staff asked the membership what date they would prefer for a tour of the Maple Knolls and Concordia Arms developments, October 21, 27 or 28. Staff will advise which date is the most convenient for all City officials. 6. COMMITTEE REPORTS None • 7. UNFINISHED BUSINESS A. Metro Housing Proposal Review Guidelines Staff provided the membership with copies of the adopted uide ' Commissioner Fischer asked Staff to get a clarification of the intent of the following statement, found on page 1: g lines. subdivision regulations or other local regulations or p needed ". This statement was made with regard to the provision of local encouragement and incentives for subsidized housing. asked if this meant amendments to the ComprehensivePlanissioner Fischer. B. Minimum Floor Area - Status Commissioner Fischer indicated that the Planning Commission had recommended to the City Council, the adoption of the Staff proposal (relative mass) rather than the HRA and HRC proposal (internal habilitability). The only change proposed was to reduce the requirement for one -story structures from 864 square feet to 800 square feet. The issue will Council on November 5, 1981. be heard by the City C. MHFA Home Improvement Grant Program - Status Staff informed the membership that three of the ten grant recipients had improvements remaining. One recipient has had major complications associated with a reroofing improvement. 8. NEW BUSINESS A. Conflict of Interest - HRA The membership was given a copy of a recent law requiring HRA Commissioners to disclose in writing any conflict they may have with a project. The Maplewood HRA is not involved in property development at this time. The membership, therefore, is not affected. B. MHFA Home Improvement Loan Program Applications should be available later this included with the September and October sewer billings and e will e also be included in the November billings. The program guidelines were discussed. The only difference between the new and old programs is that the new program is based upon loans, not grants. The membership reviewed the program funding criteria used in the past. Commissioner Juker moved and Commissioner Fischer seconded to eliminate Item 6 (a minimum of 17 points to be eligible for funding) from the ranking criteria. Motion carried unanimously. C. Section 8 Moderate Rehabilitation Program Staff explained that very few landlords have responded to the advertising of the program's availability. It was suggested that the advertisements be written in a more eye catching format. D. Rent Control Staff presented a survey of local communities. Of the nine communities contacted, none have rent control ordinances. The membership feels that this approach is counterproductive and should be discouraged. E. Proposed Rules for EQB Environmental Reviews Staff presented a resolution which recommends that environmental criteria should be used rather than arbitrary threshold numbers for determing the need for an DAW. Arbitrary numbers can have the effect of increasing housing costs when otherwise unnecessary studies are required. Commissioner Bryant moved and Commissioner Fischer seconded to approve the resolution. Motion carried 2 to 0, with Commissioners Glover, Juker, and Morris abstaining. Commissioners Glover and Morris abstained on the basis that the resolution language is too vague and unclear. Commissioner Juker abstained because the issue would be before the Council on October 15. F. Data Privacy Conference Commissioner Fischer explained how the Minnesota Data Privacy Law affects the HRA. Of primary concern is the presentation of the Tennesen Warning to all persons from whom data is to be solicited pertaining to an application. Staff will develop disclaimers,as appropriate, for the HRA applications. G. Accessory Apartments The membership tabled this item until the next meeting. 9. COMMISSION PRESENTATIONS 10. DATE OF NEXT MEETING November 10, 1981 11. ADJOURNMENT Meeting adjourned at 10:30 P.M. • MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, OCTOBER 13, 1981 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 EAST COUNTY ROAD B TIME: 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. June 9, 1981 5. Communications 6. Committee Reports 7. Unfinished Business A. Metro Housing Proposal Review Guidelines B. Minimum Floor Area Revisions - Status C. MHFA Grant Program - Applicant Status 8. New Business A. Conflict of Interest Law - HRA's B. MHFA Home Improvement Loan Program C. Section 8 - Moderate Rehabilitation Program D. Rent Control - Survey of Other Metro Communities E. Proposed Rules for EQB Environmental Reviews 9. Commission Presentations 10. Date of Next Meeting November 10, 1981 11. Adjournment MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, NOVEMBER 10, 1981 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 EAST COUNTY ROAD B TIME: 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. October 13, 1981 5. Communications 6. Committee Reports 7. Unfinished Business A. Accessory Apartment Code Amendment B. Subsidized Housing Proposals - Clarification of Metro Council Guidelines C. Minimum Floor Area - Single Family Dwellings - Status D. Home Improvement Loan Program - Status 8. New Business A. Minimum Floor Area Standards - Attached Dwellings 9. Commission Presentations 10. Date of Next Meeting December 8, 1981 11. Adjournment Igr MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, NOVEMBER 10, 1981 7:30 P.M. 1902 E. Co. Rd. B, Maplewood, Minnesota 1. CALL TO ORDER The meeting was cancelled due to the lack of a quorum. MINUTES OF THE MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY TUESDAY, DECEMBER 8, 1981 7:30 P.M. 1902 E. CO. RD. B, MAPLEWOOD, MINNESOTA 1. CALL TO ORDER Chairman Fischer called the meeting to order at 7:40 P.M. 2. ROLL CALL Lorraine Fischer Present (Chairman) Lucille Bryant Present Guy Glover Absent Fran Juker Present Tom Morris Present 3. APPROVAL OF AGENDA Revisions: Item 8A, substitute "definition of Family - Code Amendment" for "Multiple Dwelling Minimum Floor Area - Code Amendment" Change items 7 B through 7 D to 7A through 7C Change item 7A to 8B Change Item 8B to 8C The Agenda was unanimously approved as amended. 4. APPROVAL OF MINUTES A. October 13, 1981 Corrections: Items 1 and 2, change "Chairperson" to "Chairman" Item 5B change "Commissioner Juke" to "Commissioner Juker" 5. COMMUNICATIONS A. Staff informed the membership that the Federal Government has authorized States to take over the administration of the Community Development Block Grant program. The newly created Minneosta Department of Energy, Planning, and Development has until June of 1982 to request this program authority. Draft regulations are being prepared by the Department at this time. From preliminary indications, these rules would be significantly less complicated than the Federal rules. If approved by the Department of Housing and Urban Development, Minnesota's program would begin with the 1983 funding cycle. B. Accessory Apartment Code Amendment - The membership agreed with the concept and definition but desired more means of revoking the permit to rid a nuisance situation. The body suggested that the requirements of the special exception permit also include a review by the City for compliance on a regular basis, for example, every three years. The item was tabled until the definition of family is revised. C. Resignation of Commissioner Juker Commissioner Juker's letter of resignation was accepted. Staff has begun advertising for a replacement. 9. COMMISSION PRESENTATIONS None 10. DATE OF NEXT MEETING January 12, 1982 11. ADJOURNMENT The meeting adjourned at 10:15 P.M. MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY DATE: TUESDAY, DECEMBER 8, 1981 PLACE: PUBLIC WORKS FACILITY LOCATION: 1902 E. COUNTY ROAD B TIME: 7:30 P.M. 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes A. October 13, 1981 5. Communications 6. Committee Reports 7. Unfinished Business A. Accessory Apartment Code Amendment B. Subsidized Housing Proposals - Clarification of Metro Council Guidelines C. Minimum Floor Area - Single Dwellings - Status D. Home Improvement Loan Program - Status 8. New Business A. Minimum Floor Area Standards - Multiple Dwellings B. Resignation of Commissioner Juker 9. Commission Presentations 10. Date of Next Meeting January 12, 1982 11. Adjournment