HomeMy WebLinkAbout2014 09-08 City Council Workshop PacketPPLLEEAASSEE NNOOTTEE CCHHAANNGGEE IINN SSTTAARRTT TTIIMMEE
AGENDA
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
6:00 P.M. Monday, September 8, 2014
City Hall, Council Chambers
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Historic Preservation Grant Update
2. 2015 Budget Review
F. AD JOURNMENT
THIS PAGE IS INTENTIONALLY LEFT BLANK
MEMORANDUM
TO: Melinda Coleman, Interim City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator/HPC Liaison
DATE: September 8, 2014
SUBJECT: Historic Preservation Grant Update
Introduction
In Fall 2013, Maplewood received a grant to conduct a historic context study. Consultants will
present the completed study at the September 8, 2014 council workshop.
Background
Maplewood is in the early stages of historic preservation planning. The planning process is
guided by: 1) Maplewood’s 2030 Comprehensive Plan-Chapter 9, 2) Maplewood’s Heritage
Preservation Ordinance, 3) Requirements for Certified Local Governments (Maplewood
achieved this designation in 2012), and 4) State and federal preservation standards.
One of the first steps in preservation planning is to conduct a historic context study. This type of
study organizes history based on cultural themes and their geographical and chronological
limits. The context study is a framework for evaluating the relative significance of cultural
resources. Rather than concentrating on individual properties, it focuses on broad themes that
the city can use to organize and evaluate resources. The contexts established create a
foundation for future preservation planning and projects.
Maplewood received a $9500 grant to conduct the historic context study and hired Thomas R.
Zahn and Associates. The funds for this grant were provided by the State of Minnesota from
the Arts and Cultural Heritage Fund through the Minnesota Historical Society. During the past
several months our consultant has had several meetings with staff, Heritage Preservation
Commission, and Maplewood Area Historical Society.
Consultants from Thomas R. Zahn and Associates will present the highlights of the study at the
September 8 council workshop. Council members will receive a copy of the completed study
and it will be posted on the city website at www.ci.maplewood.mn.us/history.
E1
Workshop Packet Page Number 1 of 194
E2
MEMORANDUM
TO: City Council
FROM: Melinda Coleman, Interim City Manager
Gayle Bauman, Finance Director
DATE: September 2, 2014
SUBJECT: 2015 Budget Review
Introduction
The maximum tax levy for 2015 needs to be adopted and filed with the County by the end of
September 2014. The City Manager, Finance staff, and department heads have been actively
engaged in planning and preparing the 2015 budget, which funds all City operations and
functions.
Background
At the City Council/Manager Workshops held on August 11, 2014 and August 25, 2014, staff
discussed General Fund expenditures and the trend data from revenue other than property
taxes (i.e., fees, licenses, permits, fines, charges for services). It showed that revenues
generated from sources other than the City’s property tax levy are generally flat. Staff also
talked about bonding debt and the reasons for its increase over the past several years.
Operational costs and capital projects are competing for the same tax dollars and our recent
levy increases have not been able to keep up with both.
The tax levy increase needed to fund initial 2015 departmental requests was between 9%-10%.
At the August 25, 2014 workshop, staff proposed the following changes which reduced the levy
increase needed to 3.4%:
Reduce the number of newsletters published in 2015 from 12 to 9 $30,840
PW -reduce building repair/maintenance $5,000
PW -reduce consulting $5,000
PW -reduce street maintenance materials $8,000
PW -reduce engineering temp wages $5,000
PW -reduce forestry fees for service $3,000
PW -reduce park maintenance materials $5,000
Parks-reduce Administration $2,100
Parks-reduce Nature Center $1,040
Parks-reduce Open Space $1,540
Rec Prog-eliminate Gym Jammers at Carver and staffing of warming houses $5,000
PD-No longer store forfeited vehicles $30,000
Fire-reduce staffing from 8 FF to 7 2/3 FF $35,000
Fire-add non-resident fee to ambulance runs $65,000
Proposed budget cuts $201,520
Workshop Packet Page Number 2 of 194
E2
Budget Planning
Priorities of the City include maintaining reasonable tax levies and user fees, a strong financial
condition, moderate debt levels and a high bond rating.
Department Heads, along with the City Manager and Finance Director have been focused
on the following:
• The need to control and/or reduce costs
• Assessment and consideration of new sources of revenue
• Review of all existing City services for possible service delivery changes
• Analysis of inter-departmental and inter-governmental service and/or resource sharing
• Identification of critical needs in City-owned buildings and facilities
The City Manager has directed Department Heads to prepare and refine both operational and
capital budgets in a balanced manner using the philosophy of:
1. Responsible stewardship of the public’s resources
2. Providing services and programs that will reflect a commitment to excellence; and
3. Recognizing and valuing the high quality of service and innovation of city employees
through fair and equitable compensation.
Department Heads are looking at methods of addressing structural budget challenges in a way
that is sustainable and makes increases in the City property tax levy based upon need and
responsible decision-making. This is a multi-year process and not something that happens
overnight. If the City continues to operate as it has been, assuming a 2% inflationary factor for
operating expenditures each year for the next five years, the levy would need to increase on
average 2.5% per year to support operations as shown in Attachment 2. This does not factor in
the need for capital projects such as street improvements, parks, redevelopment and
investment in city facilities. At the council meeting later tonight, we will review the 2015-2019
Capital Improvement Plan and see the list of $18 million of projects that were declined or
deferred to future years.
Two of the cuts proposed at the August 25, 2014 workshop are no longer being considered.
The Recreation Programs budget is currently running at an operating deficit. Even if Gym
Jammers and the warming house staff are eliminated in 2015, this would not result in additional
funds for the General Fund. Also, it has been recommended not to reduce staffing in the Fire
Department due to public safety concerns. Staff is still actively engaged in the budget planning
process and has come up with two other small changes to take the place of the two that were
removed, which would keep our proposed levy increase at 3.4%:
Rec Prog-eliminate Gym Jammers at Carver and staffing of warming houses $5,000
Fire-reduce staffing from 8 FF to 7 2/3 FF $35,000
Move .1 fte of employee to Rec Programs $12,410
Further reduce CIP Fund levy $25,000
Proposed budget cuts
$(2,590)
Additional items currently being discussed:
• Implementation of a Gas Franchise Fee
• Implementation of an Early Retirement Incentive Program
Workshop Packet Page Number 3 of 194
E2
Recommendation
Staff seeks Council guidance around priorities and considerations for the “maximum tax levy” for
2015. In full recognition of the range of implications, department heads will continue final
preparation of a “maximum levy” recommendation based on the framework or guidance as
provided by the Council. With some budget cuts and deferrals already identified, the final staff
recommendation will be based upon feedback from the Council. Staff will continue to work with
Council to present a “maximum levy” recommendation and implications assessment for your
consideration and adoption on September 22, 2014.
Attachment
1. Worksheet on current budget position
2. General Fund projections
3. 2015 Draft Operating Budget
Workshop Packet Page Number 4 of 194
E2, Attachment 1
2014 LEVY 18,528,400
Increases for:
Debt Service 134,220
Police vehicles and equipment 114,560
Projected decrease of other revenue sources 273,300
General Fund expenditure increases 284,660
Fund street project deficits 250,000
Decreases for:
Reduce MCC levy (25,000)
Reduce Ambulance Service levy (50,000)
Reduce Recreation Program levy (15,000)
Remove Fire Truck Fund levy (50,000)
Remove Park Development Fund levy (30,000)
Remove Redevelopment Fund levy (40,000)
Reduce CIP Fund levy (15,000)
Position as of 8/11/14 19,360,140
4.5%
Additional cuts/revenue
Reduce number of newsletters (30,840)
PW cuts (31,000)
Parks & Rec cuts (9,680)
Police cuts to vehicle storage fee (30,000)
Reduce fire staffing (35,000)
Add non-resident fee to ambulance runs (65,000)
Position as of 8/25/14 19,158,620
3.4%
Additional changes
No benefit from part of Parks & Rec cut 5,000
Do not reduce fire staffing 35,000
Move .1 fte of employee to Rec Programs (12,410)
Further reduce CIP Fund levy (25,000)
Current position with above changes 19,161,210
3.4%
Workshop Packet Page Number 5 of 194
E2, Attachment 2
Workshop Packet Page Number 6 of 194
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E2, Attachment 3
Workshop Packet Page Number 7 of 194
OPERATING BUDGET
Summary
Proposed Tax Levy .............................................................................................................. 1
Revenue Summary ............................................................................................................... 2
Expenditure Summary .......................................................................................................... 4
Department Budgets
Citizen Services .................................................................................................................... 7
Administration ................................................................................................................ 12
Deputy Registrar ............................................................................................................ 14
Elections ........................................................................................................................ 16
Taste of Maplewood / Light It Up – July 4th Event .......................................................... 18
Environmental and Economic Development ...................................................................... 21
Administration ................................................................................................................ 26
Building Inspections ....................................................................................................... 28
Code Enforcement ......................................................................................................... 30
Planning ......................................................................................................................... 32
Public Health Inspections ............................................................................................... 34
Recycling ........................................................................................................................ 36
Executive ........................................................................................................................... 39
Administration ................................................................................................................ 44
Human Resources Administration .................................................................................. 46
Legal Services ................................................................................................................ 48
Safety ............................................................................................................................. 50
Finance .............................................................................................................................. 53
Administration ................................................................................................................ 58
Ambulance Service Billing .............................................................................................. 60
Finance Services ............................................................................................................ 62
Fire Department ................................................................................................................. 65
Administration ................................................................................................................ 70
Emergency Management ............................................................................................... 72
Emergency Medical Services ......................................................................................... 74
Fire Prevention ............................................................................................................... 76
Fire Suppression ............................................................................................................ 78
Information Technology ...................................................................................................... 81
Information Technology Services ................................................................................... 86
Legislative .......................................................................................................................... 89
Charitable Gambling ...................................................................................................... 94
City Council .................................................................................................................... 96
Human Rights Commission ............................................................................................ 98
Maplewood Area EDA ................................................................................................. 100
Police Civil Service Commission .................................................................................. 102
Parks and Recreation ....................................................................................................... 105
Administration .............................................................................................................. 110
Community Center Operations ..................................................................................... 112
Ice Arena Operations ................................................................................................... 114
Nature Center ............................................................................................................... 116
Open Space Management ........................................................................................... 118
Recreation Programs ................................................................................................... 120
Tree Preservation ......................................................................................................... 122
Police Department ............................................................................................................ 125
Administration .............................................................................................................. 130
E2, Attachment 3
Workshop Packet Page Number 8 of 194
Animal Control .............................................................................................................. 132
Investigations ............................................................................................................... 134
Police Services ............................................................................................................. 136
Public Works .................................................................................................................... 139
Administration .............................................................................................................. 144
Building Operations ...................................................................................................... 146
Engineering .................................................................................................................. 148
Fleet Management ....................................................................................................... 150
Forestry ....................................................................................................................... 152
Park Maintenance ........................................................................................................ 154
Sanitary Sewer Operations .......................................................................................... 156
Snow and Ice Control ................................................................................................... 158
Storm Sewer Maintenance ........................................................................................... 160
Street Lights and Signals ............................................................................................. 162
Street Maintenance ...................................................................................................... 164
Street Sweeping ........................................................................................................... 166
General Fund ................................................................................................................... 170
Special Revenue Funds
Charitable Gambling .................................................................................................... 171
Maplewood Area EDA .................................................................................................. 172
Police Services ............................................................................................................. 173
Recreation Programs ................................................................................................... 174
Taste of Maplewood ..................................................................................................... 175
Tree Preservation ......................................................................................................... 176
Enterprise Funds
Ambulance Service ...................................................................................................... 177
Community Center Operations ..................................................................................... 178
Environmental Utility .................................................................................................... 179
Recycling Program ....................................................................................................... 180
Sanitary Sewer ............................................................................................................. 181
Street Light Utility ......................................................................................................... 182
Internal Service Funds
Fleet Management ....................................................................................................... 183
Information Technology ................................................................................................ 184
E2, Attachment 3
Workshop Packet Page Number 9 of 194
THIS PAGE WAS LEFT BLANK INTENTIONALLY
E2, Attachment 3
Workshop Packet Page Number 10 of 194
TAX LEVY FOR 2014-2015
Proposed
2014 2015 Change
Levy Levy Amount Percent
Operations:
General Fund $12,330,530 $12,636,530 $306,000 2.5%
Ambulance Service Fund $450,000 $335,000 ($115,000) -25.6%
Community Center Operations Fund $525,000 $500,000 ($25,000) -4.8%
Recreation Programs Fund $175,000 $160,000 ($15,000) -8.6%
Operations Total $13,480,530 $13,631,530 $151,000 1.1%
Capital Improvements:
C.I.P. Fund $180,000 $140,000 ($40,000) -22.2%
PD Squad/Equip Fund $0 $255,000 $255,000 N/A
F.T.R. Fund $50,000 $0 ($50,000) -100.0%
Park Development Fund $30,000 $0 ($30,000) -100.0%
Redevelopment Fund $40,000 $0 ($40,000) -100.0%
Street Improvements $0 $250,000 $250,000 N/A
EDA Fund $89,270 $89,270 $0 0.0%
Capital Improvements Total $389,270 $734,270 $345,000 88.6%
Debt Service:
Debt Service Fund $4,658,600 $4,792,820 $134,220 2.9%
Totals-All Funds $18,528,400 $19,158,620 $630,220 3.4%
0.0% 3.4%
E2, Attachment 3
Workshop Packet Page Number 11 of 194
PERCENT
2012 2013 2014 2015 OVER(UNDER)
Total By Source ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Taxes $13,583,799 $13,738,630 $14,041,250 $14,185,970 1.0%
Special Assessments 26,081 1,034 22,490 400 -98.2%
Licenses and Permits 1,508,354 1,260,940 1,389,880 1,291,570 -7.1%
Intergovernmental Revenue 1,108,508 1,303,269 1,023,010 1,105,590 8.1%
Charges for Services 15,397,153 16,273,683 15,936,480 15,921,360 -0.1%
Fines and Penalties 281,439 298,427 261,730 237,600 -9.2%
Miscellaneous 2,470,843 2,139,720 2,084,920 2,236,580 7.3%
Totals $34,376,177 $35,015,703 $34,759,760 $34,979,070 0.6%
Total By Fund
Ambulance Service $2,581,675 $2,943,622 $2,754,920 $2,788,790 1.2%
Charitable Gambling Tax 27,185 27,135 30,000 27,200 -9.3%
Community Center 2,379,350 2,369,003 2,580,470 2,592,450 0.5%
Environmental Utility 2,105,872 2,322,600 2,416,500 2,490,190 3.0%
Fleet Management 976,276 935,302 960,780 979,400 1.9%
General 18,688,380 18,743,655 18,369,580 18,382,340 0.1%
Information Technology 651,326 695,160 743,780 773,680 4.0%
Maplewood Area EDA 189,099 92,917 94,420 90,210 -4.5%
Police Services 18,762 28,177 9,950 10,660 7.1%
Recreation Programs 698,682 644,874 693,450 701,490 1.2%
Recycling Program 520,346 638,311 703,890 722,570 2.7%
Sanitary Sewer 5,246,710 5,269,696 4,910,300 4,928,500 0.4%
Street Light Utility 288,366 294,537 475,360 477,610 0.5%
Taste of Maplewood 3,449 8,909 13,330 12,980 -2.6%
Tree Preservation Fund 700 1,805 3,030 1,000 -67.0%
Totals $34,376,177 $35,015,703 $34,759,760 $34,979,070 0.6%
OPERATING BUDGET
REVENUE SUMMARY
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
E2, Attachment 3
Workshop Packet Page Number 12 of 194
0
5
10
15
20
25
30
35
40
12 ACTUAL 13 ACTUAL 14 BUDGET 15 BUDGET Millions OPERATING BUDGET
Revenues for 2012-2015
TAXES ASSESSMENTS LICENSES/PERMITS
INTERGOVERNMENTAL CHARGES FOR SERVICES FINES/PENALTIES
MISCELLANEOUS
E2, Attachment 3
Workshop Packet Page Number 13 of 194
CITY OF MAPLEWOOD, MINNESOTA
PERCENT
2012 2013 2014 2015 OVER(UNDER)
Total By Department ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Citizen Services $1,089,961 $1,155,443 $1,186,870 $1,187,660 0.1%
Environmental and Economic Development 1,934,859 1,972,496 2,140,330 2,101,000 -1.8%
Executive 827,269 904,595 901,630 964,730 7.0%
Finance 702,244 743,043 781,510 773,720 -1.0%
Fire 3,984,214 4,206,175 4,285,960 4,325,570 0.9%
Information Technology 724,773 711,219 775,670 767,250 -1.1%
Legislative 186,562 193,428 302,570 315,820 4.4%
Parks and Recreation 3,803,090 3,781,825 3,881,560 3,973,350 2.4%
Police 7,993,929 8,213,247 8,341,640 8,379,950 0.5%
Public Works 10,153,236 10,459,372 10,603,760 10,972,040 3.5%
Totals $31,400,137 $32,340,843 $33,201,500 $33,761,090 1.7%
Total By Classification
Personnel Services $18,479,816 $18,632,118 $19,351,800 $19,709,680 1.8%
Commodities 1,486,585 1,785,798 1,677,890 1,646,480 -1.9%
Contractual Services 8,698,030 9,279,168 9,628,600 9,902,250 2.8%
Capital Outlay and Depreciation 1,715,436 1,841,014 1,722,000 1,666,780 -3.2%
Other Charges 1,020,270 802,745 821,210 835,900 1.8%
Totals $31,400,137 $32,340,843 $33,201,500 $33,761,090 1.7%
Total By Fund
Ambulance Service $2,244,532 $2,352,932 $2,439,940 $2,473,950 1.4%
Charitable Gambling Tax 24,027 28,536 32,000 30,000 -6.3%
Community Center 2,554,418 2,559,630 2,554,800 2,628,910 2.9%
Environmental Utility 1,926,163 1,729,293 1,825,790 1,906,540 4.4%
Fleet Management 865,193 917,174 896,900 943,190 5.2%
General 17,615,278 18,455,671 18,656,020 18,662,530 0.0%
Information Technology 724,773 711,219 775,670 767,250 -1.1%
Maplewood Area EDA 14,789 12,871 115,180 129,300 12.3%
Police Services 321 19,581 140 37,000 26328.6%
Recreation Programs 725,654 675,564 738,140 740,730 0.4%
Recycling Program 557,168 519,650 619,270 631,520 2.0%
Sanitary Sewer 3,916,117 4,104,201 4,273,270 4,525,100 5.9%
Street Light Utility 210,131 226,423 241,000 250,550 4.0%
Taste of Maplewood 18,136 25,938 29,330 32,480 10.7%
Tree Preservation 3,437 2,160 4,050 2,040 -49.6%
Totals $31,400,137 $32,340,843 $33,201,500 $33,761,090 1.7%
OPERATING BUDGET
EXPENDITURE SUMMARY
2015 BUDGET
E2, Attachment 3
Workshop Packet Page Number 14 of 194
0
5
10
15
20
25
30
35
40
12 ACTUAL 13 ACTUAL 14 BUDGET 15 BUDGET Millions OPERATING BUDGET
Expenditures for 2012-2015
Citizen Services Environmental and Economic Development
Executive Finance
Fire Information Technology
Legislative Parks and Recreation
Police Public Works
E2, Attachment 3
Workshop Packet Page Number 15 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 2015
2012 2013 ORIGINAL 2015 PERCENT
DEPARTMENT CODE PROGRAM ACTUAL ACTUAL BUDGET BUDGET CHANGE
POLICE 402 Police Services $5,773,712 $6,087,523 $6,149,940 $6,412,090 4.3%
PUBLIC WORKS 508 Sanitary Sewer Oper. 3,916,117 4,104,201 4,273,270 4,525,100 5.9%
PARKS & REC 61X Community Center Oper. 2,554,418 2,559,630 2,554,800 2,628,910 2.9%
FIRE 403 Emer. Medical Services 2,023,964 2,140,902 2,227,910 2,259,860 1.4%
FIRE 404 Fire Suppression 1,341,361 1,412,658 1,386,400 1,414,560 2.0%
PUBLIC WORKS 512 Storm Sewer Maint.1,416,997 1,184,860 1,180,950 1,281,150 8.5%
POLICE 401 Adminstration 913,086 935,984 973,350 1,125,470 15.6%
PUBLIC WORKS 509 Fleet Management 865,193 917,174 896,900 943,190 5.2%
PUBLIC WORKS 602 Park Maintenance 930,819 879,628 860,360 854,450 -0.7%
POLICE 409 Investigations 1,261,694 1,146,666 1,171,620 842,390 -28.1%
INFO TECH 118 I.T. Services 724,773 711,219 775,670 767,250 -1.1%
CITIZEN SERVICES 301 Administration 591,238 658,827 749,670 741,830 -1.0%
PARKS & REC 603 Recreation Programs 725,654 675,564 738,140 740,730 0.4%
PUBLIC WORKS 502 Street Maintenance 800,494 733,863 728,840 732,880 0.6%
PUBLIC WORKS 503 Engineering 748,927 759,842 753,510 646,930 -14.1%
COMM DEVELOP 706 Recycling 557,167 519,650 619,270 631,520 2.0%
INFO TECH 115 Building Operations 531,791 644,346 571,520 576,350 0.8%
FIRE 411 Adminstration 528,988 560,027 575,540 554,340 -3.7%
COMM DEVELOP 702 Planning 497,073 523,364 559,410 533,850 -4.6%
PUBLIC WORKS 514 Snow and Ice Control 349,085 452,149 466,970 481,570 3.1%
COMM DEVELOP 703 Building Inspections 488,572 491,974 480,020 472,310 -1.6%
FINANCE 202 Finance Services 406,803 436,293 440,580 438,490 -0.5%
EXECUTIVE 102 Administration 343,837 387,722 378,010 407,570 7.8%
CITIZEN SERVICES 303 Deputy Registrar 400,113 405,574 337,290 345,600 2.5%
COMM DEVELOP 701 Administration 279,704 282,190 293,710 344,580 17.3%
FINANCE 201 Administration 295,193 306,750 340,930 335,230 -1.7%
EXECUTIVE 116 HR Administration 264,253 297,636 287,150 321,700 12.0%
PARKS & REC 604 Nature Center 255,823 258,619 280,410 287,210 2.4%
PUBLIC WORKS 513 Street Sweeping 190,122 202,127 266,990 270,660 1.4%
PUBLIC WORKS 501 Administration 193,560 205,914 204,850 251,170 22.6%
PUBLIC WORKS 506 Street Lights and Signals 210,131 226,423 241,000 250,550 4.0%
EXECUTIVE 103 Legal Services 211,683 214,146 220,050 229,540 4.3%
PARKS & REC 601 Administration 161,379 183,485 204,810 209,200 2.1%
PUBLIC WORKS 516 Forestry 0 148,846 158,600 158,040 -0.4%
LEGISLATIVE 101 City Council 146,686 144,870 153,240 154,370 0.7%
LEGISLATIVE 000 Maplewood Area EDA 14,789 12,871 115,180 129,300 12.3%
FIRE 405 Fire Prevention 82,650 84,982 85,730 86,940 1.4%
COMM DEVELOP 707 Code Enforcement 64,859 107,192 141,690 75,720 -46.6%
PARKS & REC 605 Open Space Mgmt.64,749 71,070 74,040 75,100 1.4%
CITIZEN SERVICES 304 Elections 80,474 65,104 70,580 67,750 -4.0%
COMM DEVELOP 704 Public Health Inspections 47,484 48,127 46,230 43,020 -6.9%
CITIZEN SERVICES 000 Taste of Maplewood 18,136 25,938 29,330 32,480 10.7%
PARKS & REC 606 Ice Arena Operations 37,630 31,298 25,310 30,160 19.2%
LEGISLATIVE 000 Chaitable Gambling 24,028 28,536 32,000 30,000 -6.3%
FIRE 413 Emergency Mgmt.7,250 7,606 10,380 9,870 -4.9%
EXECUTIVE 114 Safety 7,496 5,092 16,420 5,920 -63.9%
LEGISLATIVE 105 Police Civil Service Comm.0 6,644 2,150 2,150 0.0%
PARKS & REC 000 Tree Preservation 3,437 2,159 4,050 2,040 -49.6%
LEGISLATIVE 108 Human Rights Comm.1,060 507 0 0 N/A
FINANCE 203 Ambulance Billing 248 0 0 0 N/A
POLICE 407 Animal Control 45,437 43,075 46,730 0 -100.0%
$31,400,137 $32,340,843 $33,201,500 $33,761,090 1.7%
OPERATING BUDGET
EXPENDITURES BY PROGRAM - DESCENDING ORDER FOR 2015 BUDGET
2015 BUDGET
E2, Attachment 3
Workshop Packet Page Number 16 of 194
CITY OF MAPLEWOOD
CITIZEN SERVICES
ORGANIZATION CHART
Citizens Services
Director/Director of
Communications
Business License
Specialists &
Passport Agents
50%
Election Judges
Motor Vehicle
Office Specialists
Business License
Specialists &
Passport Agents
50%
Lead Motor Vehicle
Clerk
Customer Service
Center Staff
Citizen Services
Supervisor
Marketing and
Advertising
Consultant
E2, Attachment 3
Workshop Packet Page Number 17 of 194
CITY OF MAPLEWOOD, MINNESOTA
CITIZEN SERVICES
BUDGET 2015
2015 BUDGET
Personnel
Services
77.2%
Commodities
1.6%
Contractual
Services
21.2%
Total By Classification
Citizen Services
Administration
62.5%
Deputy
Registrar
29.1%
Elections
5.7%
Taste of
Maplewood
2.7%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 18 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Citizen Services Administration $591,238 $658,827 $749,670 $741,830 -1.0%
Deputy Registrar 400,113 405,574 337,290 345,600 2.5%
Elections 80,474 65,104 70,580 67,750 -4.0%
Taste of Maplewood 18,136 25,938 29,330 32,480 10.7%
Totals 1,089,961 1,155,443 1,186,870 1,187,660 0.1%
Total By Classification
Personnel Services 869,165 871,320 884,210 916,330 3.6%
Commodities 17,619 21,017 19,500 19,450 -0.3%
Contractual Services 200,063 260,413 283,160 251,880 -11.0%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 3,114 2,693 0 0 N/A
Totals 1,089,961 1,155,443 1,186,870 1,187,660 0.1%
Total By Fund
General Fund 1,071,825 1,129,505 1,157,540 1,155,180 -0.2%
Taste of Maplewood 18,136 25,938 29,330 32,480 10.7%
Totals $1,089,961 $1,155,443 $1,186,870 $1,187,660 0.1%
Number of Employees (FTE)10.26 10.19 10.19 10.40 2.1%
2015 BUDGET
CITIZEN SERVICES
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
10.00
10.25
10.50 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.00
0.20
0.40
0.60
0.80
1.00
1.20 Millions Expenditures
Employees
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CITIZEN SERVICES
MISSION STATEMENT
To maintain records, administer elections, issue all licenses and passports in a timely and
efficient manner and provide citizens with requested data.
To promote the City through print and media and assist other departments in promoting their
activities and programs through innovative advertising, online ads, email and print newsletters to
Maplewood and surrounding areas.
2015 OBJECTIVES
1. 100% of completed council agendas and agenda packets provided 4 days in advance of
meetings and 100% of legal notices prepared, posted and or published with legal deadlines.
2. Manage the production of the Maplewood Living and other city publications keeping the
public informed of progress, events and the overall story of the city. Continue to work with
local and surrounding businesses showcasing their offerings and increase the use of social
networking for marketing and advertising purposes.
3. Work with all departments to manage the record keeping of all contracts and agreements for
required retention purposes and for improved transparency.
4. Facilitate updates and republications to the City Code of Ordinances through Municipal
Code on a bi-annual basis or as needed.
5. Revise the Records Retention Schedule reflecting changes in the 2014 legislative session
and provide departments with updated laws and practices on records retention practices.
6. Continue working with local auto dealers, banks and credit unions in Maplewood and
surrounding areas performing their deputy registrar work.
7. Conduct the 2015 Local Election cycle implementing the use of the new election equipment
and conduct educational open houses for voters to view the new equipment.
8. Serve as the Department liaison for Human Rights Commission assisting the Commission in
projects and events as needed.
9. Conduct the annual July 4th “Lite It Up” fireworks event at Hazelwood Park securing vendors
and sponsors to help with the cost of the event.
E2, Attachment 3
Workshop Packet Page Number 21 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Citizen Services 101
Program:Administration 301
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 410,478$ 421,280$ 497,760$ 524,550$
Commodities 12,672 13,824 14,700 14,200
Contractual Services 164,974 221,030 237,210 203,080
Capital Outlay - - - -
Other Charges 3,114 2,693 - -
Total 591,238$ 658,827$ 749,670$ 741,830$
Percent Change 0.7% 11.4% 13.8% (-1.0%)
Full-Time Equivalent positions 4.26 4.39 5.39 5.60
Program Expenditures by Classification
To maintain accurate and complete permanent city records, to manage the issuance and processing of
business licenses and permits in a timely and efficient manner, produce the Maplewood Monthly to keep the
citizenry informed and provide marketing and advertising expertise to all city departments and to oversee the
general management to all department operations.
The increase in personnel services is due to the reallocation of some hours from the Police Administration
program to the Citizen Services Administration program, pay increases, and an increase in the cost of benefits.
The decrease in contractual services is due to a proposal to reduce the number of newsletters in 2015 from 12
to 9.
Fund # :
Program # :
2015 BUDGET
71%
2%
27%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 22 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Citizen Services
Administration
Fund #:
Program #:
101
301
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Agenda reports 503 580 565 525
Pages of minutes 732 446 500 500
Number of ordinances 9 8 7 10
Number of resolutions 170 194 200 225
Business licenses / permits / registrations / dog-
cat permits 2,092 2,477 2,170 2,100
Number of passports processed N/A 2,052 1,950 2,000
Annual marketing agreements 40 29 12 15
Number of marketing projects 289 200
Testimonial marketing 7 20
EFFECTIVENESS INDICATORS
Percentage of licenses, permits issued by
deadline 99% 99% 99% 99%
Percentage of marketing projects completed 100% 99% 100% 100%
Testimonials used in marketing materials 70% 80% 80% 80%
Business contacts for the purpose of ad revenue
and partnerships 80% 80% 80% 80%
EFFICIENCY MEASURES
Projects are completed on time and in a
professional manner 100% 100% 100% 100%
COMMENTS
Administrative workload remains steady in all areas. Business licensing and permit numbers remain consistent.
Marketing projects have decreased due to implementing more social media opportunities.
In 2013 passport processing was moved from Deputy Registrar to the City Clerk Administrative Division due to a new
federal law prohibiting the same individuals that have the ability to process driver’s licenses or identification cards to
process passport applications.
E2, Attachment 3
Workshop Packet Page Number 23 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Citizen Services 101
Program:Deputy Registrar 303
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 395,906$ 400,470$ 331,790$ 341,830$
Commodities - - - -
Contractual Services 4,207 5,104 5,500 3,770
Capital Outlay - - - -
Other Charges - - - -
Total 400,113$ 405,574$ 337,290$ 345,600$
Percent Change 4.6% 1.4% (-16.8%) 2.5%
Full-Time Equivalent positions 6.00 5.80 4.80 4.80
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To present a courteous, service-oriented team providing a high level of accuracy and efficiency.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
99%
1%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 24 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Citizen Services
Deputy Registrar
Fund #:
Program #: 101
303
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of motor vehicle transactions 50,362 53,001 50,000 50,000
Number of driver’s license transactions 18,217 18,574 18,000 18,000
Number of Auto Dealer’s that we process for N/A 8 10 11
Number of passports processed 1,940 N/A N/A N/A
EFFECTIVENESS INDICATORS
Initial accuracy rate on motor vehicle reports
reconciled 98.5% 98% 99% 99%
Initial accuracy rate on driver’s license reports
reconciled 99% 98% 99% 99%
COMMENTS
Number of transactions remains steady in all areas of motor vehicle and DNR. Passport processing has moved to the
City Clerk Administrative Division due to a new federal law prohibiting the same individuals that have the ability to
process driver’s licenses or identification cards to process passport applications.
Driver’s license transactions have increased in 2014 due to passport processing being moved to City Clerk
Administration. In 2013, Federal guidelines prohibited State Motor Vehicle Departments that are also a Federal
Passport Facility to process first-time driver’s licenses and passports at the same facility. Since passport processing
has been moved to the City Clerk Division, the Deputy Registrar Division has resumed processing first-time driver’s
license applications.
E2, Attachment 3
Workshop Packet Page Number 25 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Citizen Services 101
Program:Elections 304
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 62,781$ 47,914$ 54,660$ 48,500$
Commodities 4,412 7,070 4,000 5,250
Contractual Services 13,281 10,120 11,920 14,000
Capital Outlay - - - -
Other Charges - - - -
Total 80,474$ 65,104$ 70,580$ 67,750$
Percent Change 39.1% (-19.1%) 8.4% (-4.0%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To manage all municipal, federal and state elections focusing on legal compliance and integrity.
2015 is not a presidential election year.
71%
8%
21%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 26 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Citizen Services
Elections
Fund #:
Program #: 101
304
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of registered voters 22,416 22,252 23,500 22,000
Election judges trained 197 150 180 150
Number of ballots cast 21,379 5,295 16,500 5,000
Number of absentee ballots transmitted 2,324 420 1,800 400
Number of absentee ballots returned by voter 2,200 369 1,700 350
Number of absentee ballots rejected 114 7 4 4
EFFECTIVENESS INDICATORS
Eligible voter turnout 86% 24% 62% 25%
COMMENTS
2015 is a local election with two councilmember seats on the ballot.
E2, Attachment 3
Workshop Packet Page Number 27 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Citizen Services 220
Program: Taste of Maplewood / Light It Up - July 4th Event 000
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ 1,656$ -$ 1,450$
Commodities 535 123 800 -
Contractual Services 17,601 24,159 28,530 31,030
Capital Outlay - - - -
Other Charges - - - -
Total 18,136$ 25,938$ 29,330$ 32,480$
Percent Change (-27.4%) 43.0% 13.1% 10.7%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To hold a city-wide 4th of July event for the purpose of bringing the community at large together to enjoy the
holiday with music, food and fireworks and to work with local businesses who help to sponsor the event.
The Taste of Maplewood/Light It Up - July 4th Event is budgeted and additionally subsidized by funds solicited
by participating vendors and sponsors. Beginning in 2012 the City moved the event to July 4th and brought
back its firework display.
4%
96%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 28 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Citizen Services
Taste of Maplewood / Light it Up – July 4th Event
Fund #:
Program #: 220
000
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of vendors 10 10 10 10
Number of business sponsors 3 10 11 11
Number of media sponsors 0 0 2 2
Number of waste/recycling containers 50/50 50/50 50/50 50/50
EFFECTIVENESS INDICATORS
Citizens attending the event (approximate) 5,000 10,000 10,000 10,000
Percentage of waste recycled 60% 70% 80% 80%
COMMENTS
The event continues to be a success. Staff continues to work to make the event more sustainable by providing recycling bins
and educational information on the importance of recycling.
E2, Attachment 3
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E2, Attachment 3
Workshop Packet Page Number 30 of 194
Building
Intern
CITY OF MAPLEWOOD
ENVIRONMENTAL AND ECONOMIC DEVELOPMENT
ORGANIZATION CHART
Assistant City Manager/Environmental and Economic
Development Director
Planner
Assistant
Building
Official
Environmental Health
Officer
Environmental
& City Code
Specialist
Building
Inspectors
Environmental
Planner
Building
Official
Administrative
Operations
Supervisor
Senior
Planner
Office
Specialists
Administrative
Assistant
E2, Attachment 3
Workshop Packet Page Number 31 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
BUDGET 2015
ENVIRONMENTAL AND ECONOMIC DEVELOPMENT
Personnel
Services
64.0%
Commodities
0.3% Contractual
Services
33.2%
Other Charges
2.4%
Total By Classification
Administration
16.4%
Building
Inspections
22.5% Code Enforcement
3.6%
Planning
25.4%
Public Health
Inspections
2.0%
Recycling Program
30.1%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 32 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $279,704 $282,190 $293,710 $344,580 17.3%
Building Inspections 488,572 491,974 480,020 472,310 -1.6%
Code Enforcement 64,859 107,192 141,690 75,720 -46.6%
Planning 497,072 523,363 559,410 533,850 -4.6%
Public Health Inspections 47,484 48,127 46,230 43,020 -6.9%
Recycling Program 557,168 519,650 619,270 631,520 2.0%
Totals 1,934,859 1,972,496 2,140,330 2,101,000 -1.8%
Total By Classification
Personnel Services 1,297,045 1,326,321 1,423,120 1,345,040 -5.5%
Commodities 15,434 11,744 17,210 6,900 -59.9%
Contractual Services 571,292 579,385 649,620 698,400 7.5%
Capital Outlay and Depreciation 0 4,175 0 0 N/A
Other Charges 51,088 50,871 50,380 50,660 0.6%
Totals 1,934,859 1,972,496 2,140,330 2,101,000 -1.8%
Total By Fund
General Fund 1,127,624 1,184,353 1,222,970 1,197,780 -2.1%
Environmental Utility Fund 250,067 268,493 298,090 271,700 -8.9%
Recycling Fund 557,168 519,650 619,270 631,520 2.0%
Totals $1,934,859 $1,972,496 $2,140,330 $2,101,000 -1.8%
Number of Employees (FTE)11.90 13.20 13.20 12.00 -9.1%
2015 BUDGET
ENVIRONMENTAL AND ECONOMIC DEVELOPMENT
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET 2015 ORIGINAL
BUDGET
0.0
5.0
10.0
15.0 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.5
1.0
1.5
2.0
2.5 Millions Expenditures
Employees
E2, Attachment 3
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E2, Attachment 3
Workshop Packet Page Number 34 of 194
ENVIRONMENTAL AND ECONOMIC DEVELOPMENT
MISSION STATEMENT
To protect public health, safety and welfare by ensuring that land use and buildings meet
applicable city codes, regional goals and state and Federal laws. The department will guide
future growth and construction in the city that enhances economic development while
conserving natural resources in accordance with the goals and policies of the Maplewood
Comprehensive Plan.
2015 OBJECTIVES
1. Expand economic development efforts through pro-active actions that stimulate housing and
non-residential development, including redevelopment of strategic areas of the City.
2. Protect public’s health and improve the quality of life of the citizen’s of Maplewood through
the prevention of disease, education, outreach and inspections.
3. Carry out the long-range planning vision for the community’s future as described in the 2030
Comprehensive Plan and the City Council’s goals.
4. Educate contractors, design professionals and the public through pre-development
meetings, literature, city website, and the permit process.
5. Educate city staff and the community in developing a sustainable “green building practices
and methods”, including the promotion and implementation through incentives of green
construction and the Maplewood Green Building Program.
6. Promote high quality building and site design by recommending and requiring enhanced
amenities during city development and building reviews.
7. Provide leadership by serving as the staff liaisons and technical experts for four of the city’s
citizen advisory boards and commissions.
8. Provide technical expertise and regional leadership in issues related to municipal
environmental practices and critical environmental issues that influence the city.
9. Promote and manage the single-hauler solid waste and recycling programs to ensure
compliance with regional and state rules and regulations.
E2, Attachment 3
Workshop Packet Page Number 35 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Environmental and Economic Development 101
Program:Administration 701
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 212,198$ 201,173$ 220,110$ 268,500$
Commodities 5,343 7,093 4,960 4,800
Contractual Services 62,164 69,799 68,640 71,280
Capital Outlay - 4,175 - -
Other Charges (1) (50) - -
Total 279,704$ 282,190$ 293,710$ 344,580$
Percent Change 13.4% 0.9% 4.1% 17.3%
Full-Time Equivalent positions 2.40 2.65 2.65 2.90
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide accurate and timely administrative and clerical support to the divisions within Community
Development including Building, Planning, Public Health and Code Enforcement.
The increase in personnel services is due to reallocation of some hours from Public Works Administration to
this program, an increase in the fte for the director position, pay increases and an increase in the cost of
benefits.
78%
1%
21%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 36 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Administration
Fund #:
Program #: 101
701
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Contractor licenses issued 480 523 480 480
Truth-in-Housing inspection reports 381 406 400 400
Commission packets 65 60 65 65
Council agenda reports 98 113 95 95
Number of inspections scheduled 6,042 6,017 7,000 7,000
Number of permits issued 3,025 3,066 3,100 3,100
EFFECTIVENESS INDICATORS
Percent of minutes available for next meeting 99% 99% 99% 99%
Percent of permits issued accurately 99% 99% 99% 99%
COMMENTS
Contractors licenses are issued for commercial building, mechanical, plumbing, truth-in-housing evaluators and sign
installers. Inspections are scheduled and results logged for building, mechanical and plumbing work.
The Environmental and Economic Development staff provides support for four of the City’s advisory commissions.
This entails the continued preparation of meeting agenda packets and meeting minutes for each commission. In turn,
the department issues permits for the construction of projects approved through the planning review process. They
also prepare and review City Council agenda reports for zoning compliance.
The clerical staff works with Planning, Building, Public Health and Code Enforcement.
Note: Estimated population according to the Environmental and Economic Development Department is as follows:
2012 – 38,424
2013 – 38,474
2014 – 38,524
2015 – 38,724
E2, Attachment 3
Workshop Packet Page Number 37 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Environmental and Economic Development 101
Program:Building Inspections 703
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 412,833$ 404,881$ 401,270$ 396,680$
Commodities 517 677 2,750 1,000
Contractual Services 75,222 86,416 76,000 74,630
Capital Outlay - - - -
Other Charges - - - -
Total 488,572$ 491,974$ 480,020$ 472,310$
Percent Change 13.4% 0.7% (-2.4%) (-1.6%)
Full-Time Equivalent positions 3.50 3.45 3.45 3.20
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To administer the state building code and related ordinances and to safeguard life or limb,health, property and
public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy,
location and maintenance of all building and structures within the City of Maplewood.
The decrease in personnel services is due to the reallocation of hours from this program to other programs
throughout the City.
84%
<1%
16%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 38 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Building Inspections
Fund #:
Program #: 101
703
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Revenue generated $1,273,942 $1,168,275 $1,228,000 $1,104,360
Number of permit apps. 3,025 3,066 3,200 3,200
Number of plan reviews 653 679 650 650
Number of inspections 6,042 6,017 7,000 7,000
EFFICIENCY MEASURES
Average time to issue residential permit 7 days 7 days 7 days 7 days
Average time to issue commercial permit 30 days 30 days 30 days 30 days
Percentage of inspection completed within 24
hours 97% 97% 97% 97%
COMMENTS
The State of Minnesota will be adopting the updated building code in 2014/2015 and building officials must maintain their
knowledge and certifications through the state and International Code Council. The building officials are responsible for
construction inspections for residential buildings, commercial buildings, manufactured homes, accessibility, plumbing,
mechanical and energy. In addition, the building officials are responsible for using the updated codes for plan review and
field inspections.
The Building Department promotes professionalism and knowledge by being involved in building official organizations, the
International Code Council and the State of Minnesota for awareness and input on code changes that affect the City of
Maplewood.
The Building Department has been working as a leader in green building policies and development for sustainable buildings
internationally, locally and is currently implementing the green building ordinance within the City of Maplewood.
E2, Attachment 3
Workshop Packet Page Number 39 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Environmental and Economic Development 101
Program: Code Enforcement 707
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 59,411$ 101,554$ 137,270$ 70,340$
Commodities - - - 100
Contractual Services 5,448 5,638 4,420 5,280
Capital Outlay - - - -
Other Charges - - - -
Total 64,859$ 107,192$ 141,690$ 75,720$
Percent Change (-41.5%) 65.3% 32.2% (-46.6%)
Full-Time Equivalent positions 0.85 1.30 1.30 0.94
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To maintain community standards and protect citizens through inspections, complaint investigations, and
enforcement of local ordinances, state rules and regulations.
An employee resigned during 2013 and the position is not being refilled at this time. This is the main reason for
the decrease in personnel services for this program.
93%
<1%7%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 40 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Code Enforcement
Fund #:
Program #: 101
707
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total number of complaint cases inspected 493 570 500 600
Total number of complaint cases that were
referred to the Admin/Judicial process 48 41 50 50
Total number of re-inspections 904 740 800 800
Total number of letters 376 366 400 400
EFFECTIVENESS INDICATORS
Total number of complaint cases resolved
through the Admin/Judicial process and
abatements
81 58 75 75
Total number of complaint cases resolved 634 401 450 450
Total number of complaint cases pending 24 9 10 10
Abatement fees $20,571 $19,150 $20,000 $20,000
Re-inspection penalty fees $1,425 $1,650 $2,000 $2,000
COMMENTS
The 2014 code enforcement program is administered by multiple employees in the Environmental and Economic
Development Department in partner with the Maplewood Police and Fire. The main code enforcement officers for the city
are the Health Officer and the City Code Specialist.
The number of abatements is directly impacted by the number of foreclosed properties in the city. This number has
decreased over the last few years as formerly vacant properties are purchased but may continue to be a future issue.
The total number of letters mailed or posted to homes is to resolve city code violations.
The abatement fees are assessed to properties for lawn mowing and cleanup. In addition, the administration cost is
included in the abatement fee.
The re-inspection penalty fee is assessed to properties that have excessively consumed city services for multiple
inspections of the same violation.
E2, Attachment 3
Workshop Packet Page Number 41 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Environmental and Economic Development 101 & 604
Program:Planning 702
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 482,523$ 492,067$ 532,600$ 515,970$
Commodities 60 45 - -
Contractual Services 14,489 31,251 26,810 17,880
Capital Outlay - - - -
Other Charges - - - -
Total 497,072$ 523,363$ 559,410$ 533,850$
Percent Change 116.7% 5.3% 6.9% (-4.6%)
Full-Time Equivalent positions 4.05 4.30 4.30 4.10
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To guide and implement the development and redevelopment of residential, commercial and industrial areas as
directed by the principles of the 2030 Comprehensive Plan, the city's zoning ordinance, the city's advisory
boards and commissions and the city council. Also to conduct special land use studies, perform development
reviews, facilitate economic development and assist residents, property owners and developers with planning
building projects. And to provide planning, outreach and enforcement of the National Pollutant Discharge
Elimination System (NPDES) permit.
For personnel services there was a reallocation of some hours from this program to another program for 2015.
Contractual services are down mainly due to the removal of the internal vehicle rental and reduction of
consulting fees.
97%
3%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 42 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Planning
Fund #:
Program #:
101 & 604
702
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of planning reviews 40 46 45 45
Number of building permit reviews 258 334 350 350
Number of site inspections 300 300 300 300
Number of new or modified water- related
ordinances and policies adopted by the city 4 3 4 4
Number of water-related articles published in
city newsletters or local paper 4 10 4 4
Number of project sites over 1 acre receiving
water-related construction inspections 19 6 5 5
Number of water-related improvements at
parks or city facilities 4 1 0 1
Miles of new streets with stormwater
improvements 1.5 2.75 2.2 .5
EFFECTIVENESS INDICATORS
Average days to approve residential permits 7 7 7 7
Average days to approve commercial permits 30 30 30 30
Percent of planning applications completed
within 60 day required time without extensions 95% 96% 98% 98%
Number of public meetings held 15 12 15 15
Number of households & businesses receiving
water-related articles
17,000 17,000 17,000 17,000
Number of non-compliant water-related
construction inspections
44 29 45 45
Drainage area affected by street improvements
(in acres)
32 730 63 32
COMMENTS
These outputs reflect the number of development projects analyzed by city planners and the staff time needed to
complete these reviews. It also reflects the staff time spent reviewing applications with citizens, boards and
commissions. The planning staff is responsible for reviewing all development applications and incorporating these
review inputs from other city departments such as engineering, building inspections, fire, police and environmental.
Economic development and redevelopment continues to be a focus of the planning department and new possibilities
including housing maintenance and business loans and financial assistance will be explored.
The NPDES permit program controls water pollution by regulating point sources that discharge pollutants into waters.
The Environmental Planning-EUF program was created in 2012 and shows commitment by the city to inform, plan,
and enforce the permit process to meet the stormwater goals of the city and the region.
E2, Attachment 3
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CITY OF MAPLEWOOD, MINNESOTA
Department:Environmental and Economic Development 101
Program:Public Health Inspections 704
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 45,938$ 46,829$ 44,930$ 42,040$
Commodities - - - -
Contractual Services 1,546 1,298 1,300 980
Capital Outlay - - - -
Other Charges - - - -
Total 47,484$ 48,127$ 46,230$ 43,020$
Percent Change (-4.1%) 1.4% (-3.9%) (-6.9%)
Full-Time Equivalent positions 0.50 0.50 0.50 0.46
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To improve and protect the health and well-being of the citizens of Maplewood through enforcement and
education of local and state rules related to food, lodging, public swimming pools and public health.
No significant change in the Public Health Inspections budget for 2015.
98%
2%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 44 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Public Health Inspections
Fund #:
Program #: 101
704
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of restaurant inspections 187 191 200 210
Number of pool inspections 39 48 35 40
Number of public health violations 35 37 30 25
Number of itinerant food sales inspections 45 41 71 50
Number of lodging inspections 7 9 10 10
EFFECTIVENESS INDICATORS
Number of restaurant re-inspections 50 43 45 49
Number of hours on food sales inspections 593 597 605 605
Number of food establishment licenses 156 165 167 167
Number of swimming pool licenses 14 15 15 15
Number of lodging licenses 7 8 8 8
COMMENTS
The public health officer is continues to perform risk based inspections that align with the MN Department of Health.
Staff also works closely with the FDA to ensure the city’s program is in uniformity with other regulatory agencies.
Education, outreach, and a continual presence (i.e.—more follow up inspections and spot checks) in licensed
establishments is a key factor in compliance with various Minnesota statutes. This approach may be more time
consuming for the public health officer, however it promotes a safer and healthier environment.
In 2014, a Saturday seasonal flea market at Aldrich Arena started in June. This resulted in an increase of temporary
food inspections and hours worked.
The Health Officer continues to work with the FDA on a grant to achieve outside funding for various educational
opportunities.
E2, Attachment 3
Workshop Packet Page Number 45 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Environmental and Economic Development 605
Program: Recycling 706
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 84,142$ 79,817$ 86,940$ 51,510$
Commodities 9,514 3,929 9,500 1,000
Contractual Services 412,423 384,983 472,450 528,350
Depreciation - - - -
Other Charges 51,089 50,921 50,380 50,660
Total 557,168$ 519,650$ 619,270$ 631,520$
Percent Change (-7.2%) (-6.7%) 19.2% 2.0%
2015 BUDGET
Fund # :
Program # :
To manage the solid waste and recycling programs to ensure compliance with regional and state rules and
regulations.
The decrease in personnel services is due to the reallocation of hours from this program to Code Enforcement.
Commodities are down because we no longer need to purchase recycling bins.
Contractual services are up due to the addition of recycling carts to the program.
Full-Time Equivalent positions 0.60 1.00 1.00 0.40
Program Expenditures by Classification
8%<1%
84%
8%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 46 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Environmental and Economic Development
Recycling
Fund #:
Program #: 605
706
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Education outreach opportunities 17,000 17,000 17,000 17,000
Number of educational tags left by
contractor 2,575 81 200 100
Number of tons of materials recycled 2,591 2,734 3,360 3,624
City events that featured recycling 8 10 10 10
EFFICIENCY INDICATORS
Number of churches and small
businesses that have opted into the
City’s recycling program
0 11 16 22
Average number of pounds recycled per
household per month 41.95 43.78 55 59
COMMENTS
The City approved a new four-year contract with Tennis Sanitation, LLC, for the collection of recyclables from all single
family and multiple family properties in Maplewood. The contract began January 1, 2014, and ends December 31,
2017. The contract required that Tennis roll out contractor-supplied recycling carts to all properties with curbside
recycling collection. The contract cost for recycling collection per household per month will increase from $1.75 to
$2.50. This rate is effective for two years (2014/2015) with a $.25 increase for the third and fourth years (2016/2017).
In March 2014 Tennis rolled out 65 gallon carts to single family homes and 35 gallon carts to townhomes and
manufactured homes with curbside recycling. As of April 2014 Tennis has been billing the City $2.50 per household
per month for recycling collection.
In 2013, the average pounds of recycling collected per month per household from single family households was 43.78
with 84 percent participation. The City is expected to see an increase in recycling tonnage collected and participation
rates in 2014 with the collection of recyclables in carts.
The number of educational tags left by the contractor has significantly gone down due to materials, that were
previously waste, that are now accepted in the recycling program. Because of the 2014 cart rollout there will be a
slight increase in the tags left for 2014 as the contractor educates residents on the new program.
E2, Attachment 3
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E2, Attachment 3
Workshop Packet Page Number 48 of 194
CITY OF MAPLEWOOD
EXECUTIVE
ORGANIZATION CHART
Fire
Chief
Director of
Information
Technology
Finance
Director
Director of
Citizen
Services
Director of
Parks &
Recreation
Human Resource
Assistant
Human Resource
Coordinator
City Attorney
Civil
Assistant City
Manager/Environmental
& Economic
Development Director
City Manager
Police
Chief
Public Works
Director/City
Engineer
City Attorney
Prosecution
City Attorney
Labor Relations
Senior Administrative
Assistant
E2, Attachment 3
Workshop Packet Page Number 49 of 194
CITY OF MAPLEWOOD, MINNESOTA
EXECUTIVE
BUDGET 2015
2015 BUDGET
Personnel
Services
59.0% Commodities
1.0%
Contractual
Services
40.0%
Total By Classification
Administration
42.2%
H.R.
Administration
33.3%
Legal Services
23.8%
Safety
0.6%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 50 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $343,837 $387,722 $378,010 $407,570 7.8%
H.R. Administration 264,253 297,635 287,150 321,700 12.0%
Legal Services 211,683 214,146 220,050 229,540 4.3%
Safety 7,496 5,092 16,420 5,920 -63.9%
Totals 827,269 904,595 901,630 964,730 7.0%
Total By Classification
Personnel Services 455,052 478,192 497,170 569,560 14.6%
Commodities 8,146 10,881 10,400 9,350 -10.1%
Contractual Services 363,071 415,522 394,060 385,820 -2.1%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 1,000 0 0 0 N/A
Totals 827,269 904,595 901,630 964,730 7.0%
Total By Fund
General Fund 827,269 904,595 901,630 964,730 7.0%
Totals $827,269 $904,595 $901,630 $964,730 7.0%
Number of Employees (FTE)3.40 3.50 3.50 4.10 17.1%
2015 BUDGET
EXECUTIVE
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
1
2
3
4
5 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.2
0.4
0.6
0.8
1.0
1.2 Millions Expenditures
Employees
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EXECUTIVE
MISSION STATEMENT
To provide leadership for the effective implementation of policy directions given by the
Maplewood City Council to efficiently deliver efficient public services to the people of
Maplewood.
2015 OBJECTIVES
1. Minimize the impact of property taxes on Maplewood home owners and businesses in the
2015 City Budget while balancing the need to reduce debt. Maintain AA+ bond rating and
set up reserve funds to maintain assets.
2. Explore options for alternative and sustainable revenues to reduce overall reliance on state
finances and reduce/limit property tax increases. Make budget decisions that comport with
the principles of sustainability.
3. Continue to make Maplewood city government transparent and accessible; operate within
an environment of efficiency and mutual respect. Welcome and encourage citizen
involvement, and work with other cities to collaborate and consolidate city services. Expand
communications of city activities to “tell the city story” through the use of City News, website,
CATV and social media.
4. Work to attract new private investment in Maplewood businesses to add new jobs and
expand economic opportunity through policies that reduce property taxes and promote
economic growth. Expand involvement of HEDC and EDA in redevelopment activities and
marketing of vacant city-owned land.
5. Continue to expand the delivery of public information to Maplewood citizens.
6. Continue to recruit talented, qualified individuals as city employees.
7. Further explore policies to control medical insurance costs and employee expenses,
including continued expansion of employee wellness programs.
E2, Attachment 3
Workshop Packet Page Number 53 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Executive 101
Program:Administration 102,119
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 301,350$ 315,624$ 328,710$ 356,590$
Commodities 6,074 8,084 6,200 6,600
Contractual Services 36,413 64,014 43,100 44,380
Capital Outlay - - - -
Other Charges - - - -
Total 343,837$ 387,722$ 378,010$ 407,570$
Percent Change 2.6% 12.8% (-2.5%) 7.8%
Full-Time Equivalent positions 1.90 2.00 2.00 2.25
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To manage all departments and functions of city operations through department heads as directed by city code,
state statute, and the City Council.
There was a reallocation of some hours from Human Resources to this program for 2015.
87%
2%
11%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 54 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Executive
Administration
Fund #:
Program #: 101
102,119
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Management Meetings 50 48 50 50
City Manager Reports 35 42 50 50
News Articles 7 8 8 8
EFFECTIVENESS INDICATORS
Performance Review Good Good Good Good
COMMENTS
The management team remains the seven department heads, the two City Attorney representatives, the Assistant City
Manager and is led by the City Manager. This group provides policy direction for overall city management.
E2, Attachment 3
Workshop Packet Page Number 55 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Executive 101
Program:Human Resource Administration 116
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 146,586$ 155,512$ 161,450$ 197,220$
Commodities 1,822 1,773 2,700 2,200
Contractual Services 115,845 140,350 123,000 122,280
Capital Outlay - - - -
Other Charges - - - -
Total 264,253$ 297,635$ 287,150$ 321,700$
Percent Change (-3.3%) 12.6% (-3.5%) 12.0%
Full-Time Equivalent positions 1.50 1.50 1.50 1.85
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide a positive, productive work environment through management of employment law practices, labor
and employee relations, personnel policies,hiring process, compensation and benefits program, performance
and training.
Some hours were moved from here to Administration but there was also a new position added during 2014 (HR
Assistant).
61% 1%
38%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 56 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Executive
Human Resource Administration
Fund #:
Program #: 101
116
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of full-time, regular employees who left City
employment during the reporting period 8 9 5 4
Number of grievances 2 6 4 4
Number of employment investigations conducted or
overseen by HR 5 7 6 6
EFFECTIVENESS INDICATORS
Turnover rate 5.2% 6.0 3.3% 2.7%
Percentage of internal customers rating service as good
to excellent 100% 100% 100% 100%
EFFICIENCY MEASURES
Average number of working days from request to fill
vacancy until top candidates are referred to hiring
supervisor in an internal hiring process
20 20 20 20
Average number of working days from request to fill
vacancy until top candidates are referred to hiring
supervisor in an external hiring process
32 35 36 35
COMMENTS
E2, Attachment 3
Workshop Packet Page Number 57 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Executive 101
Program: Legal Services 103
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 7,116$ 7,056$ 7,010$ 15,750$
Commodities 250 80 500 -
Contractual Services 203,317 207,010 212,540 213,790
Capital Outlay - - - -
Other Charges 1,000 - - -
Total 211,683$ 214,146$ 220,050$ 229,540$
Percent Change (-20.4%) 1.2% 2.8% 4.3%
Full-Time Equivalent positions - - - -
2015 BUDGET
Fund # :
Program # :
To provide legal services for the City Council and administrative staff and to prosecute City criminal cases in
court.
Beginning in 2012, an internal service fund was established to account for general insurance and risk
management expenses which includes judgments and claims. Attorney expenses remain the major part of this
program. Personnel services increased to account for some benefits that had been overlooked in the past.
Program Expenditures by Classification
7%
93%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 58 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Executive
Legal Services
Fund #:
Program #: 101 & 221
103
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Prosecution cases opened 8,719 8,029 8,200 8,200
Civil cases processed 125 125 125 125
Meetings attended:
Prosecution 575 575 600 600
Civil 225 225 235 250
EFFECTIVENESS INDICATORS
% of criminal code enforcement cases favorably resolved 99% 100% 99% 99%
% of litigation cases resulting in a favorable disposition of
either a dismissal or a settlement of less than $25,000 100% 100% 100% 100%
COMMENTS
Legal services are provided by a contract with an attorney service that is renting office space at City Hall. This
provides for enhanced communication and efficiencies. Prosecution of police issues remains level and any annual
increases will likely be minimal. In addition a vast majority of cases are resolved in plea arrangements that minimize
staff involvement.
E2, Attachment 3
Workshop Packet Page Number 59 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Executive 101
Program:Safety 114
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - 944 1,000 550
Contractual Services 7,496 4,148 15,420 5,370
Capital Outlay - - - -
Other Charges - - - -
Total 7,496$ 5,092$ 16,420$ 5,920$
Percent Change (-13.5%) (-32.1%) 222.5% (-63.9%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To ensure compliance with federal and state safety laws, regulations and City policies.
The Safety Consultant that was previously retained to do monthly work will provide advice whenever needed for
a contracted hourly fee.The consultant will continue to do Public Works specific Safety Training, the yearly
OSHA required "Awair" and "Right to Know" employee training.
9%
91%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 60 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Executive
Safety
Fund #:
Program #: 101
114
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of work-related injuries reported 50 58 35 35
Number of worker days lost due to injuries 209 57 190 75
Percent of injuries involving lost work days 8% 19% 20% 16%
COMMENTS
The numbers have been fairly steady from year to year on injuries and lost time. The City does a very good job
bringing employees back to work with restrictions. Injured employees are brought back to do office work if they cannot
perform their regular job. However, worker compensation premiums have substantially increased, which are not
shown in the above numbers, due to the fact that claims affect the premium calculation for a four year period.
E2, Attachment 3
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Workshop Packet Page Number 62 of 194
CITY OF MAPLEWOOD
FINANCE
ORGANIZATION CHART
Payroll
Coordinator (1)
Technician (.5)
Accounts
Payable
Technician
Accountant
Part-time
Accounts
Receivable
Technician
Finance Director
Administrative
Assistant (.5)
Accounting
Supervisor
E2, Attachment 3
Workshop Packet Page Number 63 of 194
CITY OF MAPLEWOOD, MINNESOTA
FINANCE
BUDGET 2015
2015 BUDGET
Personnel
Services
79.5%
Commodities
0.9%
Contractual
Services
15.5%
Other Charges
4.1%
Total By Classification
Administration
43.3%
Finance Services
56.7%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 64 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $295,193 $306,750 $340,930 $335,230 -1.7%
Ambulance Service Billing 248 0 0 0 N/A
Finance Services 406,803 436,293 440,580 438,490 -0.5%
Totals 702,244 743,043 781,510 773,720 -1.0%
Total By Classification
Personnel Services 568,390 598,200 616,320 614,980 -0.2%
Commodities 3,184 9,021 6,840 6,660 -2.6%
Contractual Services 106,672 112,121 126,350 120,080 -5.0%
Capital Outlay and Depreciation 0 0 0 0 N/A
Other Charges 23,998 23,701 32,000 32,000 0.0%
Totals 702,244 743,043 781,510 773,720 -1.0%
Total By Fund
General Fund 701,996 743,043 781,510 773,720 -1.0%
Ambulance Service Fund 248 0 0 0 N/A
Totals $702,244 $743,043 $781,510 $773,720 -1.0%
Number of Employees (FTE)6.15 6.15 5.90 5.90 0.0%
2015 BUDGET
FINANCE
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.00
2.00
4.00
6.00
8.00 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.2
0.4
0.6
0.8
1.0 Millions Expenditures
Employees
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FINANCE
MISSION STATEMENT
To provide quality financial services and to maintain the city’s financial health and
stability.
2015 OBJECTIVES
1. Arrange for the issuance of bonds to finance projects that will improve and expand the city’s
infrastructure of streets and utilities and explore opportunities for refunding of existing debt
to move interest costs.
2. Maintain city’s bond rating of AA1 from the credit rating agencies.
3. Prepare and distribute the Comprehensive Annual Financial Report for 2014 by May 31,
2015.
4. Prepare and distribute the 2016-2020 Capital Improvement Plan by July 31, 2015.
5. Prepare and distribute the proposed 2016 Budget for City Council review by August 31,
2015.
6. Submit 2014 CAFR to Government Finance Officers Association to receive the Certificate of
Achievement for Excellence in Financial Reporting Award.
7. Submit 2015 Budget to Government Finance Officers Association to receive the
Distinguished Budget Presentation Award.
8. Continue to review the city’s system of internal controls so as to safeguard the city’s assets.
9. Timely completion of the city’s external audit with minimal audit adjusting entries.
10. Continued staff training, particularly in the areas of staff cross-training.
E2, Attachment 3
Workshop Packet Page Number 67 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Finance 101
Program:Administration 201
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 193,040$ 199,578$ 217,990$ 215,230$
Commodities 3,184 3,728 6,840 6,660
Contractual Services 98,969 103,444 116,100 113,340
Capital Outlay - - - -
Other Charges - - - -
Total 295,193$ 306,750$ 340,930$ 335,230$
Percent Change (-2.1%) 3.9% 11.1% (-1.7%)
Full-Time Equivalent positions 2.00 1.50 1.50 1.50
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To manage department operations, borrow money to finance city expenditures, invest city money, prepare and
monitor the annual city budget and prepare the annual update of the city's five-year capital improvement plan.
No significant change in the Finance Administration budget for 2015.
64% 2%
34%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 68 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Finance
Administration
Fund #:
Program #: 101
201
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of pages in budget booklet 362 362 360 360
Number of pages in capital improvement plan booklet 138 140 140
COMMENTS
The number of pages in the budget booklet increased by 25% when the 2004 budget was prepared in 2003 and
changed to a program-performance format. Since then the number of pages has not changed significantly.
The number of pages in the capital improvement plan booklet is affected by the number of projects that are included in
it. No significant change in the number of projects is anticipated in 2015.
E2, Attachment 3
Workshop Packet Page Number 69 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Finance 606
Program:Ambulance Service Billing 203
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 248 - - -
Depreciation - - - -
Other Charges - - - -
Total 248$ -$ -$ -$
Percent Change (-99.4%) (-100.0%) 0.0% 0.0%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To bill, collect and account for ambulance service charges.
Ambulance billing fees are now accounted for in the Fire Department budget under 606-403.
0%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 70 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Finance
Ambulance Service Billing
Fund #:
Program #: 606
203
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of service calls billed 0 0 0 0
Number of payments posted 101 0 0 0
EFFECTIVENESS INDICATORS
Percent of unpaid ambulance bills over two years old
written off N/A N/A N/A N/A
COMMENTS
Ambulance service billing was turned over to an outside provider at the end of 2008. This program is being phased
out.
E2, Attachment 3
Workshop Packet Page Number 71 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Finance 101
Program:Finance Services 202
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 375,350$ 398,622$ 398,330$ 399,750$
Commodities - 5,293 - -
Contractual Services 7,455 8,677 10,250 6,740
Capital Outlay - - - -
Other Charges 23,998 23,701 32,000 32,000
Total 406,803$ 436,293$ 440,580$ 438,490$
Percent Change 4.9% 7.2% 1.0% (-0.5%)
Full-Time Equivalent positions 4.15 4.65 4.40 4.40
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To collect and deposit revenues, disburse money to pay vendors and employees, maintain accounting records,
prepare financial reports, maintain adequate insurance coverage, and assist with the preparation of the annual
city budget and five-year capital improvement plan.
No significant change in the Finance Services budget for 2015.
Contractual services reflects the fee for our OPEB actuarial study which occurs every 3 years. It was required
to be completed in 2014.
91%
2% 7%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 72 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Finance
Finance Services
Fund #:
Program #: 101
202
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of invoices paid 11,660 10,838 10,700 10,750
Number of payroll checks and direct deposits 9,742 9,548 9,800 9,600
Number of pages in annual financial report 208 204 210 205
EFFECTIVENESS INDICATORS
Receive the GFOA Certificate on the annual financial
report Yes Yes Yes Yes
EFFICIENCY MEASURES
Percent of invoices paid by purchasing cards 69% 69% 70% 70%
Percent of benefit earning employees paid by direct
deposit 100% 100% 100% 100%
COMMENTS
The number of pages in the annual financial report fluctuates based upon the length of the notes to the financial
statements, number of funds, and changes in generally accepted accounting principles.
The percent of benefit earning employees paid by direct deposit has gradually increased each year since 1995 when it
was first offered as an option. Beginning in 2001, all new employees were required to enroll in the direct deposit
program. All temporary/casual employees are strongly encouraged to enroll.
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ORGANIZATION CHART
FIRE
CITY OF MAPLEWOOD
Fire Chief /
Emergency Management
Director
Fire Marshal /
Assistant Fire Chief
EMS/Assistant Fire
Chief
Administrative
Assistant
Captains
Full-Time
Battalion Chief
Captain
Captain
Captain
Part-time
Firefighters
Captain
Battalion Chief
Part-time
Firefighters
FF / EMT / Paramedics
Full-time
Police
Paramedic
Captain
Captain
Captain
Captain
E2, Attachment 3
Workshop Packet Page Number 75 of 194
CITY OF MAPLEWOOD, MINNESOTA
FIRE
BUDGET 2015
2015 BUDGET
Personnel
Services
69.4%
Commodities
5.6%
Contractual
Services
18.5%
Capital Outlay
and Depreciation
1.5%
Other Charges
4.9%
Total By Classification
Administration
12.8%
Emergency
Management
0.2%
Emergency
Medical Services
52.2%
Fire Prevention
2.0%
Fire Suppression
32.7%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 76 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $528,989 $560,027 $575,540 $554,340 -3.7%
Emergency Management 7,250 7,606 10,380 9,870 -4.9%
Emergency Medical Services 2,023,964 2,140,902 2,227,910 2,259,860 1.4%
Fire Prevention 82,650 84,982 85,730 86,940 1.4%
Fire Suppression 1,341,361 1,412,658 1,386,400 1,414,560 2.0%
Totals 3,984,214 4,206,175 4,285,960 4,325,570 0.9%
Total By Classification
Personnel Services 2,722,058 2,922,940 2,934,900 3,002,590 2.3%
Commodities 191,339 220,566 261,500 240,250 -8.1%
Contractual Services 726,167 783,992 810,880 801,990 -1.1%
Capital Outlay and Depreciation 124,330 66,647 66,650 66,650 0.0%
Other Charges 220,320 212,030 212,030 214,090 1.0%
Totals 3,984,214 4,206,175 4,285,960 4,325,570 0.9%
Total By Fund
Ambulance Service Fund 2,244,284 2,352,932 2,439,940 2,473,950 1.4%
General Fund 1,739,930 1,853,243 1,846,020 1,851,620 0.3%
Totals $3,984,214 $4,206,175 $4,285,960 $4,325,570 0.9%
Number of Employees (FTE)19.60 19.05 19.65 18.50 -5.9%
2015 BUDGET
FIRE
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
18.00
18.50
19.00
19.50
20.00 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.8
1.5
2.3
3.0
3.8
4.5
5.3 Millions Expenditures
Employees
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FIRE
MISSION STATEMENT
The employees of the Maplewood Fire Department pledge the highest quality of service to meet
our customers’ needs. We further commit to call customers, continual public and employee
education, fire prevention and emergency response. We will provide these services in a safe,
professional and effective manner.
2015 OBJECTIVES
1. Respond to 90% of the emergency response calls within eight (8) minutes.
2. Evaluate new services and techniques to improve our customer service.
3. Update and refine emergency preparedness plans.
4. Train at the highest level possible in a safe environment.
5. Evaluate new ways of becoming more efficient.
6. Total completion of fire training facility.
7. Construction of new fire stations.
E2, Attachment 3
Workshop Packet Page Number 79 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Fire 101 & 606
Program:Administration 411
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 255,845$ 291,083$ 299,530$ 277,820$
Commodities 4,064 4,815 6,000 6,000
Contractual Services 48,760 52,099 57,980 56,430
Capital Outlay - - - -
Other Charges 220,320 212,030 212,030 214,090
Total 528,989$ 560,027$ 575,540$ 554,340$
Percent Change (-16.2%) 5.9% 2.8% (-3.7%)
Full-Time Equivalent positions 2.05 2.25 2.25 1.88
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide administration, clerical and payroll support to all programs within the Fire Department.
The part-time administrative position has a reduction in hours and is being partially allocated to the Emergency
Medical Services program.
50%
1% 10%
39% Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 80 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Fire
Administration
Fund #:
Program #: 101 & 606
411
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of staff meetings held 40 42 45 45
Number of paid-time staff 40 46 44 49
Number of FTE 19 18 18 21
EFFECTIVENESS INDICATORS
Per capita cost excluding ambulance service $50 $53 $52 $52
False alarm violations 163 173 175 175
Additions of new part-time firefighters 5 5 6 6
COMMENTS
Note: Estimated population according to the Community Development is as follows:
2012 – 39,065
2013 – 38,950
2014 – 39,265
2015 – 39,580
E2, Attachment 3
Workshop Packet Page Number 81 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Fire 101
Program: Emergency Management 413
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - 90 700 -
Contractual Services 7,250 7,516 9,680 9,870
Capital Outlay - - - -
Other Charges - - - -
Total 7,250$ 7,606$ 10,380$ 9,870$
Percent Change (-16.9%) 4.9% 36.5% (-4.9%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To assist key officials and emergency services in carrying out their duties and responsibilities under emergency
conditions.
Accounts for supplies and fees needed for the emergency management program within the City.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 82 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Fire
Emergency Management
Fund #:
Program #: 101
413
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
City plan updated Yes Yes Yes Yes
Meetings/training sessions attended 50 45 55 50
EFFECTIVENESS INDICATORS
Hours spent updating City plan 30 28 30 30
Hours spent on all hazardous planning 94 45 50 45
Number of grants 0 2 1 1
COMMENTS
We continue to upgrade the city’s emergency action plan and meet monthly with Ramsey County emergency
management staff to facilitate on-going training and planning. Maplewood staff will be participating in ongoing EOC
training.
E2, Attachment 3
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CITY OF MAPLEWOOD, MINNESOTA
Department:Fire 101 & 606
Program:Emergency Medical Services 403,412
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 1,485,920$ 1,544,300$ 1,600,230$ 1,652,940$
Commodities 95,239 121,736 147,200 126,100
Contractual Services 376,158 408,219 413,830 414,170
Depreciation 66,647 66,647 66,650 66,650
Other Charges - - - -
Total 2,023,964$ 2,140,902$ 2,227,910$ 2,259,860$
Percent Change 3.7% 5.8% 4.1% 1.4%
Full-Time Equivalent positions 11.05 10.30 10.66 10.13
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide Emergency Medical Services,including emergency medical treatment and transport; sponsor and
participate in public education and community awareness efforts to promote first aid skills,healthy living and
accident reduction.
The additional staff projected to be added in October 2014 is being postponed.A portion of the part-time
administrative position is being allocated here in 2015.
Commodities are decreasing due to the fact that there were no requests for small equipment purchases in
2015.
73%
6%
18% 3%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 84 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Fire
Emergency Medical Services
Fund #:
Program #: 101 & 606
403,412
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total EMS calls 3,706 3,996 4,218 4,471
Total ALS transports (Advanced Life Support) 2,500 2,230 2,379 2,522
Total BLS transports (Basic Life Support) 379 770 775 822
Total number of ambulances in service 5 5 5 5
Total billable no transport calls 40 36 30 30
Average time spent per EMS call 48 min. 48 min. 48 min. 48 min.
EFFECTIVENESS INDICATORS
% of medical response time of eight minutes or less
90% 86% 84% 80%
COMMENTS
Our total EMS calls were up in 2013 by 9.5%. As our call volume increases, we anticipate that our percentages of
EMS response times over 8 minutes will increase.
E2, Attachment 3
Workshop Packet Page Number 85 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Fire 101
Program:Fire Prevention 405
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 75,342$ 75,692$ 75,760$ 77,310$
Commodities 2,828 3,387 4,350 4,400
Contractual Services 4,480 5,903 5,620 5,230
Capital Outlay - - - -
Other Charges - - - -
Total 82,650$ 84,982$ 85,730$ 86,940$
Percent Change 5.9% 2.8% 0.9% 1.4%
Full-Time Equivalent positions 0.50 0.50 0.50 0.50
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide preservation of life and property to the citizens by way of fire prevention, education and code
enforcement.
No significant change in the Fire Prevention budget for 2015.
89%
5% 6%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 86 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Fire
Fire Prevention
Fund #:
Program #: 101
405
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Safety inspections 355 670 425 475
Fire pan reviews 20 28 20 20
Community education events 22 22 20 20
EFFECTIVENESS INDICATORS
Number of reinspections 128 396 60 100
Fire investigations 15 4 10 10
Participants in fire prevention training 797 1,765 900 900
COMMENTS
In 2013, we had a major push to do life safety inspections in order to update as many of our building preplans to have
them ready to be added to the new CAD system in 2014.
E2, Attachment 3
Workshop Packet Page Number 87 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Fire 101
Program:Fire Suppression 404
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 904,951$ 1,011,865$ 959,380$ 994,520$
Commodities 89,208 90,538 103,250 103,750
Contractual Services 289,519 310,255 323,770 316,290
Capital Outlay 57,683 - - -
Other Charges - - - -
Total 1,341,361$ 1,412,658$ 1,386,400$ 1,414,560$
Percent Change (-0.7%) 5.3% (-1.9%) 2.0%
Full-Time Equivalent positions 6.00 6.00 6.24 6.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide the highest level of fire suppression services to our customers in a timely and professional manner.
For personnel services,the additional staff projected to be added in October 2014 is being postponed but the
pass through of Fire State Aid due the Fire Relief Association is increasing.
70%
7%
23%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 88 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Fire
Fire Suppression
Fund #:
Program #: 101
404
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Population served:
MAPLEWOOD 38,118 38,163 38,213 38,263
Total fire calls 733 635 600 600
Total EMS calls 3,570 3,996 4,210 4,471
Total calls 4,303 4,631 4,810 5,071
EFFECTIVENESS INDICATORS
Percent of emergency response times of eight minutes or
less 85.2% 86.5% 84.5% 82.5%
COMMENTS
We no longer respond red lights and sirens to canceled fire alarms and ALFA emergency medicals; therefore, the
percentage of our response times is not completely accurate.
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Public Safety
IT Technician
GIS
Analyst
Systems/
Network
Analyst
INFORMATION TECHNOLOGY
CITY OF MAPLEWOOD
ORGANIZATION CHART
Information
Technology
Director
E2, Attachment 3
Workshop Packet Page Number 91 of 194
CITY OF MAPLEWOOD, MINNESOTA
INFORMATION TECHNOLOGY
BUDGET 2015
2015 BUDGET
Personnel
Services
48.1% Commodities
12.3%
Contractual
Services
36.9% Capital Outlay
and Depreciation
2.8%
Total By Classification
Information
Technology
Services
100.0%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 92 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Information Technology Services 724,773 711,219 775,670 767,250 -1.1%
Totals 724,773 711,219 775,670 767,250 -1.1%
Total By Classification
Personnel Services 386,961 365,801 357,070 368,880 3.3%
Commodities 80,268 69,842 95,600 94,100 -1.6%
Contractual Services 239,599 252,389 305,230 282,920 -7.3%
Capital Outlay and Depreciation 17,685 21,354 17,690 21,350 20.7%
Other Charges 260 1,833 80 0 -100.0%
Totals $724,773 $711,219 $775,670 $767,250 -1.1%
Total By Fund
Information Technology Fund 724,773 711,219 775,670 767,250 -1.1%
Totals $724,773 $711,219 $775,670 $767,250 -1.1%
Number of Employees (FTE)4.00 4.00 3.00 3.00 0.0%
2015 BUDGET
INFORMATION TECHNOLOGY
EXPENDITURE SUMMARY
2012 2013 2015
1.0
1.5 Millions2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.00
2.00
4.00
6.00
FTEs2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.5
1.0 MillionsExpenditures
Employees
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INFORMATION TECHNOLOGY
MISSION STATEMENT
To provide the most effective information technology and building operations services and
support possible to the City of Maplewood staff and citizens.
2015 OBJECTIVES
1. Continue to increase documentation of IT systems.
2. Continue to implement mobile technologies to increase staff efficiency.
3. Evaluate Planning/Permitting software applications for 2016 implementation.
4. Assist in implementing asset management application.
5. Continue documentation of IT policies & procedures.
6. Improve helpdesk responsiveness.
7. Improve support of City applications.
8. Continue to work with staff in taking full advantage of our document management system.
9. Evaluate and adjust as necessary our cost allocation process.
10. Explore new revenue streams.
11. Continue to explore working with other agencies to realize increased efficiencies.
E2, Attachment 3
Workshop Packet Page Number 95 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Information Technology 703
Program: Information Technology Services 118
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 386,961$ 365,801$ 357,070$ 368,880$
Commodities 80,268 69,842 95,600 94,100
Contractual Services 239,599 252,389 305,230 282,920
Depreciation 17,685 21,354 17,690 21,350
Other Charges 260 1,833 80 -
Total 724,773$ 711,219$ 775,670$ 767,250$
Percent Change 9.0% (-1.9%) 9.1% (-1.1%)
Less charges to other depts. (643,680) (693,680) (743,680) (773,680)
Net Total 81,093 17,539 31,990 (6,430)
Full-Time Equivalent positions 4.00 4.00 3.00 3.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide and support internal information systems and create external interfaces that facilitates access to city
information.
The increase in personnel services is due to pay increases and an increase in the cost of benefits. Contractual
services more accurately reflect this programs expenses.
48%
12%
37%
3%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 96 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Information Technology
Information Technology Services
Fund #:
Program #: 703
118
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of devices maintained 776 783 790 800
Number of workstations maintained 214 212 210 210
Number of help desk requests 1,987 1,810 2,100 2,200
Number of computers replaced 33 28 35 35
EFFECTIVENESS INDICATORS
Percent of help desk service calls resolved within 24 hrs 64% 58% 63% 65%
Percent of internal customers rating services as good or
excellent 92% 88% 92% 93%
Number of web page hits by external users 883,948 830,078 860,000 900,000
Efficiency Measures
IT wage and benefit expenditures per workstation $1,808 $1,725 $1,700 $1,757
COMMENTS
Estimates for Outputs/Workload in 2015 stay fairly consistent with 2014 with some interesting trends.
We will be adjusting some of our effectiveness indicators and efficiency measures this year to take effect in 2015 due
to the fact that, while workstations are still highly important, there is now additional focus on mobile devices which isn’t
represented currently.
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Environmental &
Natural
Resources
Commission
LEGISLATIVE
Human
Rights
Commission
Planning
Commission
Citizens
City
Council
Economic
Development
Authority
CITY OF MAPLEWOOD
ORGANIZATIONAL CHART
City
Manager
Housing &
Economic
Development
Commission
Park &
Recreation
Commission
Heritage
Preservation
Commission Legal
Community
Design
Review Board
Police
Civil Service
Commission
E2, Attachment 3
Workshop Packet Page Number 99 of 194
CITY OF MAPLEWOOD, MINNESOTA
LEGISLATIVE
BUDGET 2015
2015 BUDGET
Personnel
Services
25.5%
Commodities
1.7%
Contractual
Services
41.1%
Capital Outlay
and Depreciation
31.7%
Total By Classification
Charitable
Gambling
9.5%
City Council
48.9%
Maplewood Area
EDA
40.9% Police Civil
Service
Commission
0.7%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 100 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Charitable Gambling 24,027 28,536 32,000 30,000 -6.3%
City Council 146,686 144,870 153,240 154,370 0.7%
Human Rights Commission 1,060 507 0 0 N/A
Maplewood Area EDA 14,789 12,871 115,180 129,300 12.3%
Police Civil Service Commission 0 6,644 2,150 2,150 0.0%
Totals 186,562 193,428 302,570 315,820 4.4%
Total By Classification
Personnel Services 66,212 65,768 68,980 80,590 16.8%
Commodities 3,908 3,467 6,500 5,300 -18.5%
Contractual Services 116,442 111,818 124,920 129,930 4.0%
Capital Outlay and Depreciation 0 12,375 100,000 100,000 0.0%
Other Charges 0 0 2,170 0 -100.0%
Totals 186,562 193,428 302,570 315,820 4.4%
Total By Fund
Charitable Gambling Tax Fund 24,027 28,536 32,000 30,000 -6.3%
General Fund 147,746 152,021 155,390 156,520 0.7%
Maplewood Area EDA 14,789 12,871 115,180 129,300 12.3%
Totals $186,562 $193,428 $302,570 $315,820 4.4%
Number of Employees (FTE)0.00 0.00 0.00 0.00 N/A
2015 BUDGET
LEGISLATIVE
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.00
0.05
0.10
0.15
0.20
0.25
0.30
0.35 MillionsExpenditures
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LEGISLATIVE
MISSION STATEMENT
To provide for the establishment of policies and adoption of local laws for the public health,
safety and welfare of the people of the City of Maplewood through the City Council as advised
by various commissions and task forces as authorized by ordinance and appointment.
2015 OBJECTIVES
1. ECONOMIC DEVELOPMENT
Set priorities and establish marketing and development plans for businesses in targeted
areas: Maplewood Mall area, Hwy 36-English, vacancies at strip malls. Includes
redevelopment efforts in Gladstone; begin visioning redevelopment options for targeted
commercial areas. Continue to work to attract medical office uses.
2. PUBLIC SAFETY
Areas of focus shall be unique services, Integrative Youth Development, Prevention,
Education, Technology, Focused Service, Partnerships, Diverse Communities, and
Innovation. Community Paramedics shall be explored along with completion of the Fire
Department Program and Plan including selling and redevelopment of abandoned stations;
building of the 3M station and development of the facility for Fire Training.
3. FINANCIAL STABILITY/SUSTAINABILITY
Continue to adapt financial and operational sustainability efforts including reduction of debt
balance, maintain goal of bond rating at AA1 and set up reserve funds to maintain assets.
Continue to adapt financial and operational sustainability efforts including current budget
methods, continue facility upgrades and environmental considerations.
4. PARKS AND RECREATION
Do the necessary preparation to consider a Parks Referendum. Put a financial plan in place
for the Maplewood Community Center.
5. ENERGY CONSERVATION AND ENVIRONMENT
Improve energy efficiency of entire city including all levels of government, businesses,
residences and non-profits. Explore renewable energy sources for all of Maplewood. Begin
to retrofit all City buildings in Maplewood. Expand recycling services to all of Maplewood.
E2, Attachment 3
Workshop Packet Page Number 103 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Legislative 205
Program:Charitable Gambling 000
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 24,027 28,536 32,000 30,000
Capital Outlay - - - -
Other Charges - - - -
Total 24,027$ 28,536$ 32,000$ 30,000$
Percent Change 2.3% 18.8% 12.1% (-6.3%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
The Charitable Gambling Fund accounts for expenditures of the City gambling tax.The tax is ten percent of the
net receipts of a licensed organization for lawful gambling.The City Council allocates the funds to agencies
and departments that provide city-related services.
The requests approved by the City Council for 2015 are listed on the next page.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 104 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Legislative
Charitable Gambling
Fund #:
Program #: 205
000
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Requests considered 18 28 25 23
Requests awarded 18 25 22 21
COMMENTS
The number of requests received and awarded has been fairly constant, but proceeds from the Charitable Gambling
tax have receded in recent years.
The requests approved by the City Council for 2015 are as follows:
$
$ TOTAL
$ Estimated Reserves
E2, Attachment 3
Workshop Packet Page Number 105 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Legislative 101
Program:City Council 101
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 66,212$ 65,768$ 68,980$ 64,440$
Commodities 3,711 3,324 5,500 4,300
Contractual Services 76,763 75,778 78,760 85,630
Capital Outlay - - - -
Other Charges - - - -
Total 146,686$ 144,870$ 153,240$ 154,370$
Percent Change 7.2% (-1.2%) 5.8% 0.7%
Full-Time Equivalent positions Council consists of one Mayor and four Council Members.
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To establish policy, adopt laws and appoint members of advisory commissions.
Council pay rates increase bi-annually in even-numbered years based on the Consumer Price Index.
The videographers are no longer employed by the City. We now contract out for those services.
42%
3% 55%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 106 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Legislative
City Council
Fund #:
Program #: 101
101
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of City Council meetings 22 22 24 24
Number of Council/Manager Workshops 20 19 36 30
Agenda items 503 509 500 500
COMMENTS
The above items reflect meetings and agenda items that are submitted to the City Council.
E2, Attachment 3
Workshop Packet Page Number 107 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Legislative 101
Program:Human Rights Commission 108
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 197 143 - -
Contractual Services 863 364 - -
Capital Outlay - - - -
Other Charges - - - -
Total 1,060$ 507$ -$ -$
Percent Change 105900.0% (-52.2%) (-100.0%) 0.0%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
The Maplewood Human Rights Commission will advocate for equal opportunities for all citizens of Maplewood
in housing, employment, public accommodations,services and education continuously working to improve
human rights within the community.
The budget for this program is being absorbed by the budget for the staff liaison.In this case, any costs will be
paid for by 101-301 (Citizen Services - Administration).
0%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 108 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Legislative
Human Rights Commission
Fund #:
Program #: 101
108
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Contests sponsored 1 2 2 2
Community awareness events sponsored 0 0 3 3
Bias crime complaints 0 0 0 0
Businesses and organizations participating as sponsors 0 2 2 2
EFFECTIVENESS INDICATORS
Number of people attending community events 26 25 400 400
Percentage of businesses and organizations participating 0% 2% 2% 2%
COMMENTS
In 2014, the Commission sponsored an art and poster contest for 3rd through 12th grade students in ISD 622, 623, 624,
and all other public, private, or homeschooled students residing in the City of Maplewood during the 2013-2014
academic year. Entries were required to portray the Civil Rights Act of 1964. Twenty-two submissions were received.
In 2014, the Commission continued its mission to aid and advocate for equal opportunities for all citizens of Maplewood
in: housing, employment, public accommodations, services and education, in addition to continuously working to
improve human rights within the community.
E2, Attachment 3
Workshop Packet Page Number 109 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Legislative 280
Program: Maplewood Area EDA 000
Program Description
2015 BUDGET
Fund # :
Program # :
To assist with development and redevelopment parcels and initiatives.
Program Expenditure Highlights
This program was proposed to be expanded in 2014 to assist with marketing of excess city property as well as
training staff in the procedures of economic development for our business community. We hope to employee
temporary services when needed.
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ 16,150$
Commodities - - 1,000 1,000
Contractual Services 14,789 496 12,010 12,150
Capital Outlay -12 375 100 000 100 000Capital Outlay - 12,375 100,000 100,000
Other Charges - - 2,170 -
Total 14,789$ 12,871$ 115,180$ 129,300$
Percent Change 100.0% (-13.0%) 794.9% 12.3%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
13%1%
9%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
77%
Other Charges
E2, Attachment 3
Workshop Packet Page Number 110 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Legislative
Maplewood Area EDA
Fund #:
Program #:
280
000
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
EDA meetings 1 3 4 8
HEDC commission meetings 8 10 9 10
Business retention meetings 10 15 20 20
Local business leaders meetings 2 1 2 2
EFFECTIVENESS INDICATORS
Number of loans 1 0 1 2
New Tax Abatement/TIF Districts 1 0 2 2
COMMENTS
In 2009, the city council established the Economic Development Authority (EDA) and the Business and Economic
Development Commission. In 2011, the EDA participated in the Trillion BTU program through the St. Paul Port
Authority. The EDA, with the help of the General Fund, contributed $400,000 for a loan to St. John’s Hospital to be
paid back over 5 years at a 4 percent interest rate. In 2012, the city council, which also serves as the EDA,
established economic development as the city’s top priority. During 2012 and throughout 2013, the EDA evaluated
options for a number of subsidy and economic development initiatives. This program will see an increased effort and
EDA action items in 2014, including implementation of new tax increment or tax abatement districts.
In 2012, the housing and redevelopment authority was combined with the business and economic development
commission to form the housing and economic development commission (HEDC). In 2013, the HEDC worked in
implementing its work plan which includes continued business retention outreach, focusing redevelopment efforts in
critical parts of the city and establishing the parameters of a revolving loan fund program. In 2014, the HEDC intends
to continue its mission of fostering development and redevelopment, as well as get more involved with direct project
initiation opportunities. The funding for the HEDC has been moved to the Council’s Economic Development Authority.
E2, Attachment 3
Workshop Packet Page Number 111 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Legislative 101
Program:Police Civil Service Commission 105
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services - 6,644 2,150 2,150
Capital Outlay - - - -
Other Charges - - - -
Total -$ 6,644$ 2,150$ 2,150$
Percent Change (-100.0%) 100.0% (-67.6%) 0.0%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To help ensure a fair and objective hiring process for sworn law enforcement positions and to investigate any
grievances or discipline submitted to the Commission and render an impartial decision.
Budget includes amounts to cover publishing and fees for service.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 112 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Legislative
Police Civil Service Commission
Fund #:
Program #: 101
105
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of lists created - external 0 1 1 1
Number of lists created - internal 0 3 1 1
EFFECTIVENESS INDICATORS
Average number of working days between approval to
post position and adoption of promotional list NA 25 25 25
Average number of working days between approval to
post position and adoption of external eligibility list NA 85 85 85
COMMENTS
The External and Internal Posting and Eligibility List have very little change from year to year on the average number
of working days to adoption of a list. There are some years where there is no need to create an external eligibility list
and other years where there is no need to create an internal eligibility list. On the other hand, sometimes there is a
need to create 2-3 lists, depending on new police positions, retirements and resignations. If there is a high ranking
vacancy, lists are needed of all job titles below it due to probable promotions.
E2, Attachment 3
Workshop Packet Page Number 113 of 194
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E2, Attachment 3
Workshop Packet Page Number 114 of 194
Parks & Recreation
Director
CITY OF MAPLEWOOD
PARKS AND RECREATION
ORGANIZATION CHART
Group Fitness
Instructors
Office
Specialist
Customer
Service
Representative
Lifeguards
Massage
Recreation
Manager
Personal
Trainers
Office
Specialist
Fitness
Supervisor
Banquet
Manager
Nature
Resource
Coordinator
Aquatics
Manager
Membership
Coordinator
Admissions
Manager On
Duty
Lead Nature
Center
Naturalists
Recreation
Coordinator
Customer
Service
Representative
Parks Manager
Nature Center
Naturalists
Office
Specialist
Recreation
Program
Specialist
Recreation
Program
Assistant
E2, Attachment 3
Workshop Packet Page Number 115 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
BUDGET 2015
PARKS & RECREATION
Personnel
Services
56.6%
Commodities
6.4% Contractual
Services
30.6%
Capital Outlay and
Depreciation
6.4%
Total By Classification
Administration
5.3%
Community Center
66.2%
Ice Arena
Operations
0.8%
Nature Center
7.2%
Open Space
Management
1.9%
Recreation
Programs
18.6%
Tree Preservation
0.1%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 116 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $161,379 $183,485 $204,810 $209,200 2.1%
Community Center 2,554,418 2,559,630 2,554,800 2,628,910 2.9%
Ice Arena Operations 37,630 31,298 25,310 30,160 19.2%
Nature Center 255,823 258,618 280,410 287,210 2.4%
Open Space Management 64,749 71,070 74,040 75,100 1.4%
Recreation Programs 725,654 675,564 738,140 740,730 0.4%
Tree Preservation 3,437 2,160 4,050 2,040 -49.6%
Totals 3,803,090 3,781,825 3,881,560 3,973,350 2.4%
Total By Classification
Personnel Services 2,141,267 2,158,649 2,263,340 2,248,220 -0.7%
Commodities 230,711 246,777 232,930 255,640 9.7%
Contractual Services 1,155,575 1,122,294 1,110,220 1,215,730 9.5%
Capital Outlay and Depreciation 275,067 253,761 275,070 253,760 -7.7%
Other Charges 470 344 0 0 N/A
Totals 3,803,090 3,781,825 3,881,560 3,973,350 2.4%
Total By Fund
General Fund 450,604 470,658 504,810 518,640 2.7%
Community Center 2,554,418 2,559,630 2,554,800 2,628,910 2.9%
Environmental Utility Fund 68,977 73,813 79,760 83,030 4.1%
Recreation Program Fund 725,654 675,564 738,140 740,730 0.4%
Tree Preservation Fund 3,437 2,160 4,050 2,040 -49.6%
Totals $3,803,090 $3,781,825 $3,881,560 $3,973,350 2.4%
Number of Employees (FTE)21.50 20.68 21.88 19.03 -13.0%
PARKS & RECREATION
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
5.0
10.0
15.0
20.0
25.0 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
0.8
1.5
2.3
3.0
3.8
4.5 Millions Expenditures
Employees
E2, Attachment 3
Workshop Packet Page Number 117 of 194
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E2, Attachment 3
Workshop Packet Page Number 118 of 194
PARKS & RECREATION
MISSION STATEMENT
The mission of Maplewood Parks and Recreation is to provide diverse recreational opportunities
for people of all ages and abilities, enhance and preserve our parks, facilities, and open spaces
while promoting environmental stewardship through education and outreach.
2015 OBJECTIVES
1. Begin the implementation of the Parks System Master Plan, develop a full scale asset
management plan, and continue to look for alternative funding sources for park development
and recreation programming.
2. Continue to protect natural resources through restoring and managing natural areas, using
sustainable landscaping practices at parks, and providing environmental and nature
programs that enhance enjoyment and understanding of land, water and wildlife resources.
3. Increase sponsorship and partnership opportunities for all MCC and Parks & Recreation
related events.
4. Continue to offer a minimum of five community wide special events per year. These events
will serve diverse audiences and may include a Senior Wellness Fair, Early Childhood
Education Fair, Women’s Expo, Movies in the Park, Maplewood Rec Run 5K etc.
5. Continue to facilitate a successful partnership with Ashland Theatre of Performing Arts and
expand our utilization of the performing arts theater to include fifteen MCC events and or
concerts.
6. Continue to offer comprehensive and diverse recreation programs designed to bring
additional wellness, preventative and specialty programs advantageous for all ages,
ethnicities, interests and fitness levels to Maplewood and surrounding communities.
7. Continue to focus on increasing program participation by partnering with surrounding
communities to expand our participation numbers and outreach.
8. Continue to offer programming that includes, but is not limited to, youth and adult sports,
community special events, music and arts programs, teen, senior and special populations
programs and fitness and health and wellness classes.
E2, Attachment 3
Workshop Packet Page Number 119 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 101
Program:Administration 601
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 124,984$ 139,877$ 161,770$ 169,130$
Commodities 4,736 5,833 5,200 4,700
Contractual Services 31,659 37,775 37,840 35,370
Capital Outlay - - - -
Other Charges - - - -
Total 161,379$ 183,485$ 204,810$ 209,200$
Percent Change 2.4% 13.7% 11.6% 2.1%
Full-Time Equivalent positions 1.20 1.30 1.40 1.40
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To develop and enhance a comprehensive park system for the residents including park development and re-
development and the city wide trail system.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
81%
2%
17%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 120 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Administration
Fund #:
Program #:
101
601
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Enhancements to parks 5 5 9 6
Number of detailed projects completed 1 1 2 2
Number of public meetings (Parks & Rec Commission) 15 11 14 16
Commission items requiring formal action 19 16 24 30
EFFECTIVENESS INDICATORS
Goals Parks Commission & City Council achieved 85% 85% 90% 90%
EFFICIENCY MEASURES
Average number of days between recommendation from
the commission to city council action on the item 14 14 14 14
COMMENTS
1. Begin implementation of the Parks System Master Plan.
2. Develop a full scale asset management plan for our parks system.
3. Continue work on Veteran’s Memorial Park
4. Work with Public Works to continue implementing sustainable maintenance practices.
The Parks and Recreation Commission is a nine-member, volunteer resident advisory board to the City Council on all
matters relating to parks, recreation, trail, open space and park development issues. The commission meets the third
Wednesday monthly, but on occasion additional meetings are needed.
Parks & Recreation Department staff serves as the liaison between the Parks & Recreation Commission and City
Council.
The commission does an excellent job in resolving public issues based on extensive surveying and coordinating the
public input process to ensure community “buy-in” prior to submittal to the City Council.
E2, Attachment 3
Workshop Packet Page Number 121 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 602
Program:Community Center Operations 611-614
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 1,339,744$ 1,337,464$ 1,351,180$ 1,326,170$
Commodities 169,220 189,325 163,770 185,490
Contractual Services 770,524 779,127 764,780 863,490
Depreciation 275,067 253,761 275,070 253,760
Other Charges (137) (47) - -
Total 2,554,418$ 2,559,630$ 2,554,800$ 2,628,910$
Percent Change (-11.7%) 0.2% (-0.2%) 2.9%
Full-Time Equivalent positions 13.60 12.53 13.63 11.23
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To serve the indoor recreation, entertainment and hospitality needs of families,businesses and groups in the
northeast metropolitan area.
Staff continues to work toward achieving a sustainable budget in the next 5-7 years.
50% 7%
33%
10%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 122 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Community Center Operations
Fund #:
Program #: 602
611-614
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of swim lesson packages 1,486 1,650 1,700 1,750
Number of membership packages sold 1,932 2,274 2,400 2,700
Number of group fitness participants 51,808 55,983 60,145 64,695
Number of weddings (and weekend events) 24 21 17 (31) 20 (45)
Number of member admission check-ins 259,146 264,349 270,000 275,000
EFFECTIVENESS INDICATORS
Number of swim lesson participants 1,085 1,100 1,150 1,200
Number of SilverSneakers and Silver & Fit 430 1,791 1,850 2,000
Number of personal training sessions sold 1,161 1,940 2,010 2,110
Number of birthday party packages sold 201 322 400 440
COMMENTS
The number of membership packages, the basis of all MCC operations, are continuing to grow steadily each year. The
addition of the SilverSneakers program, which MCC began to work with in the latter half of 2011, has continued to add
to, and shape the face of, our membership. We now have a large population of senior members and actively aging
adults. As such, other program offerings have been added to in order to better serve this audience. The addition of
monthly social gatherings such as our Pie Wednesday, a senior talent show, and a senior homecoming dance are just
a few of the ways we are adjusting our programming to meet the needs of senior members. Staff efforts appear to be
working as member check-ins continue to rise.
The Group Fitness program offerings have continued to expand and now include Les Mills Bodypump, PiYo and
Insanity. We are also offering fee-based small group fitness classes including TRX, Kettle Bells, Weight Loss, and
Senior Strength Training. As membership grows, personal training numbers are increasing as well, resulting in a
significant sales increase in the past two years.
The Community Center’s banquet and events facility is seeing a slight shift in its product mix. While weddings were
down slightly in 2013, birthday parties grew substantially and experienced 82% percent year over year revenue
growth from 2011 to 2012 and an estimated 43% from 2012 to 2013.
2015 Comments –
Jean’s Comments - Silver & Fit and Silver Sneakers numbers are accurate. We shouldn’t see as large of an increase
in future years to these programs as we did in the past couple of years.
Due to reporting issues with ActiveNet and Recware the figures for packages sold in 2013 is a reliable estimate.
Sasha’s comments - We have seen an increase in all-day rentals, from weekend special events to conferences. In
2014 we have 14 all-day conferences booked.
March 2014 had a record number of birthdays at 68.
Ron’s comments – 2013 swim lessons participants are estimated due to Safari/ActiveNet conversion.
E2, Attachment 3
Workshop Packet Page Number 123 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 101
Program:Ice Arena Operations 606
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 37,630 31,298 25,310 30,160
Capital Outlay - - - -
Other Charges - - - -
Total 37,630$ 31,298$ 25,310$ 30,160$
Percent Change 78.2% (-16.8%) (-19.1%) 19.2%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide a nine-month indoor skating venue for Maplewood and School District 622 residents at the Tartan
Ice Arena located in Oakdale, Minnesota.
This budget is for city payments to Independent School District 622 for a portion of the costs for the operation
and maintenance of the Tartan Ice Arena.The City of Oakdale and the school district also finance the ice
arena.
100%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 124 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Ice Arena Operations
Fund #:
Program #:
101
606
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of actual ice hours sold 2,070 2,150 2,175 2,125
Number of Joint Powers Board meetings attended by
City Council liaisons and/or Parks Staff 5 6 6 6
EFFECTIVENESS INDICATORS
Facility utilization rate 69% 70% 71% 69%
COMMENTS
The city is a one-third owner of Tartan Ice Arena. The City Council provides two members as liaisons to the Tartan Ice
Arena Joint Powers Board.
E2, Attachment 3
Workshop Packet Page Number 125 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 101 & 604
Program:Nature Center 604
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 223,010$ 225,309$ 241,390$ 246,940$
Commodities 10,698 10,576 11,950 13,750
Contractual Services 22,115 22,733 27,070 26,520
Capital Outlay - - - -
Other Charges - - - -
Total 255,823$ 258,618$ 280,410$ 287,210$
Percent Change (-10.7%) 1.1% 8.4% 2.4%
Full-Time Equivalent positions 2.85 2.85 2.85 2.85
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To enhance awareness and understanding of the land, water and wildlife resources; to empower the community
to become stewards of the environment.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
86%
5%
9%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 126 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Nature Center
Fund #:
Program #: 101 & 604
604
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Environmental education programs conducted thru the
Nature Center. 222 281 220 225
Number of adult programs 48 24 30 30
Service projects completed 22 25 25 25
Number of water related programs 34 51 40 40
EFFECTIVENESS INDICATORS
% of people satisfied or very satisfied with program N/A 90 90 90
Total number of program participants and visitors 10,263 9,626 9,000 10,000
# of volunteer hours worked 2,682 2,720 2,500 3,000
# attending water related programs 1,691 1,784 1,200 1,500
COMMENTS
The Nature Center provides nature and environmental programs for the community and helps the city meet its NPDES
requirement by presenting educational programs related to water quality and providing support for the city’s stormwater
program. Naturalists play a key role in the city environmental programs including: stormwater management, native
landscaping, invasive species, trees, Maplewood Seasons newsletter, Edgerton Community Gardens, and the Green
Team. The center has an interactive computer exhibit, graphics panel and features in the visitor center yard to engage
and educate children and adults about stormwater.
In 2014, the Nature Center partnered with Ramsey-Washington Metro Watershed District to conduct watershed
education with Maplewood churches, and partnered with Ramsey County Master Gardeners on pollinator education
and community garden events, and featured educational programs addressing phenology and climate change.
Key projects for 2015 include: 1) Partner with Great River Greening, Xerces Society and local schools to educate about
bumblebees and other pollinators as part of a LCCMR GRANT; 2) Partner with MCC on a special family event at the
Community Center; 3) Partner with Maplewood schools to provide watershed and energy education; and 4) Work with
Department on the Parks and Recreation accreditation (CAPRA).
E2, Attachment 3
Workshop Packet Page Number 127 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 101
Program:Open Space Management 605
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 55,466$ 51,714$ 59,000$ 60,660$
Commodities 4,770 2,211 4,600 4,940
Contractual Services 4,513 17,145 10,440 9,500
Capital Outlay - - - -
Other Charges - - - -
Total 64,749$ 71,070$ 74,040$ 75,100$
Percent Change (-2.9%) 9.8% 4.2% 1.4%
Full-Time Equivalent positions 0.55 0.55 0.55 0.55
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide for the preservation and conservation of ecological systems/natural resources and open space
within the city.
This program has expanded beyond the neighborhood preserves to natural resources throughout Maplewood.
81%
6%
13%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 128 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Open Space Management
Fund #:
Program #: 101
605
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Master plans completed 1 0 1 1
Planting projects completed 3 1 2 2
Number of sites receiving active management 7 7 8 8
Miles of trail developed and/or maintained 8 8 8 8
Number of preserves monitored by volunteers 6 7 7 8
EFFECTIVENESS INDICATORS
Percentage survival or coverage of new plants by end of
season 90% 90% 90% 90%
Percentage of participants satisfied with master plan and
planning process 90% N/A 90% 90%
COMMENTS
The open space management budget supports natural resources management throughout the city, including
management of the 14 Neighborhood Preserves. Implementation of the natural resources chapter of the 2030
Comprehensive Plan falls to Nature Center and Open Space staff, and the Environmental Planner.
In 2014, key projects include: 1) Seed prairie at Gladstone Savanna, 2) Seed prairie and plant oaks at Fish Creek, 3)
Complete final planting at Beaver Creek preserve; 4) Continue citizen monitoring programs for preserves, frogs and
toads, and invasive plants; 5) Revise tree ordinance to accommodate living streets policy; 6) Develop neighborhood-
based approach to oak wilt disease.
In 2015, key projects will include: 1) Implement Gladstone Savanna Phase 2 (plant stormpond, install entries), 2)
Enhance pollinator habitat at Fish Creek by planting several thousand plugs (If grant received), 3) Install trail at Spoon
Lake, 4) Complete Priory Preserve entry and overlook, 5) Develop street tree master plan, 6) Enhance programs to
better engage citizens in stewardship of public lands, and 7) Continue management and citizen monitoring projects.
E2, Attachment 3
Workshop Packet Page Number 129 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 206
Program:Recreation Programs 603,623
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 398,063$ 404,201$ 450,000$ 445,320$
Commodities 37,955 36,769 44,410 45,260
Contractual Services 289,134 234,216 243,730 250,150
Capital Outlay - - - -
Other Charges 502 378 - -
Total 725,654$ 675,564$ 738,140$ 740,730$
Percent Change 5.7% (-6.9%) 9.3% 0.4%
Full-Time Equivalent positions 3.30 3.45 3.45 3.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide a varied and diverse offering of recreational programs and activities year round for people of all ages
in Maplewood and the surrounding communities.
A vacant position that has been on the books for a number of years has been removed.
60% 6%
34%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 130 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Recreation Programs
Fund #:
Program #: 206
603, 623
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Tumbling/gymnastics participants 302 236 220 240
Adult softball, number of teams 194 136 145 150
Fall soccer teams 36 32 40 36
Basketball teams 118 79 92 95
T-ball teams 18 16 16 20
Youth volleyball teams 46 46 55 55
Intro. to soccer participants 222 209 250 250
Senior high basketball teams 34 39 42 45
Number of day camp participants 2,150 2,100 2,175 2,100
EFFECTIVENESS INDICATORS
Percent of program evaluations rated satisfactory or
better 95% 95% 96% 95%
Percent of programs formally evaluated 80% 85% 82% 85%
Increase year over year on number of participants using
our Parks and Recreation social media N/A +100 +125 +200
COMMENTS
Our revenue totals will be affected for 2015 due in part to the end of our contract with Kokoro Volleyball.
Our youth volleyball league has continued to grow. In addition to Stillwater, Oakdale, North St. Paul and Little Canada,
we added the communities of Mahtomedi and White Bear Lake to our program for 2014 and expect their team numbers
to grow in 2015.
Our adult summer softball program is projected to maintain the current level of teams despite the nationwide trend of
decreasing participation in Adult softball leagues.
Our Sunday t-ball league numbers have remained strong and are expected to grow as we absorb participants from
neighboring communities whose programs have folded.
Senior high basketball has seen a slight increase in numbers for the last three years and we expect that trend to
continue.
Tumbling/gymnastics numbers decreased a bit in 2013/14 but are building up strongly again and we have increased
our offerings.
E2, Attachment 3
Workshop Packet Page Number 131 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Parks & Recreation 219
Program:Tree Preservation 000
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ 84$ -$ -$
Commodities 3,332 2,063 3,000 1,500
Contractual Services - - 1,050 540
Capital Outlay - - - -
Other Charges 105 13 - -
Total 3,437$ 2,160$ 4,050$ 2,040$
Percent Change (-75.9%) (-37.2%) 87.5% (-49.6%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To protect and enhance Maplewood's urban forest and promote the planting of trees.
Due to the limited funding available in this program, reductions are proposed for the tree rebate program and
consulting fees.
74%
26%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 132 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Parks & Recreation
Tree Preservation
Fund #:
Program #: 219
000
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
# trees planted by residents thru tree rebate program 48 39 45 45
EFFECTIVENESS INDICATORS
# residents participating in tree rebate program 29 20 30 30
# trees planted on city land 275 299+ 50 50
COMMENTS
The tree preservation fund supports tree planting and enhancement of our urban forest. It funds the tree rebate cost-
share program, tree planting, and tree education. It does not fund the diseased tree inspection program, tree removal
or tree maintenance. Maplewood continues to meet requirements to maintain its status as a Tree City USA.
The tree rebate cost-share program for residents is a 50% cost-share rebate for residents to plant shade trees in their
yards. Since its initiation in 2008, this program has assisted residents in planting over 382 trees.
The number of trees planted on public land varies greatly each year and the numbers above include trees planted on
street reconstruction projects. In 2013, 299 trees were planted as part of the Highway 36 project. In addition, 500
seedlings were planted at Fish Creek.
Project priorities for 2015 include: 1) work with commissions to complete street tree plan, 2) conduct Arbor Day event,
3) reapply for Tree City USA status (must apply annually), 4) provide cost-share program for tree-planting on
residential property, and 5) one tree planting project on city land.
E2, Attachment 3
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Workshop Packet Page Number 134 of 194
CSO's
Fraud & Forgery
Detective
Special Enforcemenet
Sergeant
VCET Task
Force Officer
Patrol
Lieutenant
Technical Asst
Police Records
Specialists
Operations
Lieutenant
Chief of Police
Deputy
Chief
Juvenile OfficerParamedics
6 Patrol
Sergeants
Investigative
Lieutenant
Patrol Officers
Technical Asst
CITY OF MAPLEWOOD
POLICE
ORGANIZATIONAL CHART
Administrative
Asst.
K9 Officers
General Detectives
School Resource
Officer
SEU Officers
Traffic Officer
E2, Attachment 3
Workshop Packet Page Number 135 of 194
CITY OF MAPLEWOOD, MINNESOTA
POLICE
BUDGET 2015
2015 BUDGET
Personnel
Services
84.4%
Commodities
3.9% Contractual
Services
11.2%
Capital Outlay
and Depreciation
0.4%
Other Charges
<0.1%
Total By Classification
Administration
13.4%
Investigations
10.1%
Police Services
76.5%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 136 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $913,086 $935,984 $973,350 $1,125,470 15.6%
Animal Control 45,437 43,075 46,730 0 -100.0%
Investigations 1,261,694 1,146,666 1,171,620 842,390 -28.1%
Police Services 5,773,712 6,087,522 6,149,940 6,412,090 4.3%
Totals 7,993,929 8,213,247 8,341,640 8,379,950 0.5%
Total By Classification
Personnel Services 6,661,009 6,549,069 6,877,800 7,075,380 2.9%
Commodities 336,425 498,857 327,380 326,330 -0.3%
Contractual Services 896,918 927,246 995,880 941,240 -5.5%
Capital Outlay and Depreciation 99,448 237,919 140,440 36,600 -73.9%
Other Charges 129 156 140 400 185.7%
Totals 7,993,929 8,213,247 8,341,640 8,379,950 0.5%
Total By Fund
General Fund 7,993,608 8,193,666 8,341,500 8,342,950 0.0%
Police Services Fund 321 19,581 140 37,000 26328.6%
Totals $7,993,929 $8,213,247 $8,341,640 $8,379,950 0.5%
Number of Employees (FTE)58.34 57.91 58.91 59.65 1.3%
2015 BUDGET
POLICE
EXPENDITURE SUMMARY
2012 2013 2015
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET 2015 ORIGINAL
BUDGET
0.00
20.00
40.00
60.00 FTEs 2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
1.5
3.0
4.5
6.0
7.5
9.0 Millions Expenditures
Employees
E2, Attachment 3
Workshop Packet Page Number 137 of 194
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E2, Attachment 3
Workshop Packet Page Number 138 of 194
POLICE
MISSION STATEMENT
The Maplewood Police Department, in partnership with its citizens, will work to solve
problems relating to crime and the fear of crime, with an emphasis on meeting
community needs.
2015 OBJECTIVES
1. Continue collaboration efforts with other Criminal Justice Partners.
2. Encourage community involvement through volunteer programs.
3. Increase non-enforcement public contact and interaction such as community meetings and
presentations.
4. Continued interaction by officers in schools.
5. Proactively address community public safety problems.
6. Enhance the use of technology to improve the efficiency and quality of police services.
7. Maintain a felony arrest rate of at least 30% of Part One offenses (i.e. murder, rape,
robbery, aggravated assault).
8. Deliver cost-effective police services below the national average per capita cost.
E2, Attachment 3
Workshop Packet Page Number 139 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Police 101
Program:Administration 401
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 611,988$ 572,281$ 637,580$ 807,920$
Commodities 31,907 35,247 23,980 28,450
Contractual Services 269,197 292,848 311,790 289,100
Capital Outlay - 35,605 - -
Other Charges (6) 3 - -
Total 913,086$ 935,984$ 973,350$ 1,125,470$
Percent Change (-1.1%) 2.5% 4.0% 15.6%
Full-Time Equivalent positions 6.14 6.21 6.21 7.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide vision,management and technical support for the Police Department, including fiscal and program
management,record and information services,project development, and interdepartmental and interagency
coordination.
An IT Technician was added during 2014 to support the public safety programs of the City.Contractual
services are decreasing mainly due to the elimination of the contract for forfeited vehicle storage.
72%
2%
26%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 140 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Police
Administration
Fund #:
Program #:
101
401
Performance Measures 2012
Actual 2013
Actual 2014
Actual 2015
Estimate
OUTPUTS/WORKLOAD
Professional development hours (1) 96 96 100
100
Development and implementation of performance/
occurrence measures by departmental function (2)
Department budget – overall (3)
N/A
$7.99 mil
N/A
$8.21 mil
N/A
$8.34 mil
06
$8.38 mil
Number of FTE – Overall authorized (4a)
Sworn (4b)
58
54
58
52
58
52
59
52
EFFECTIVENESS INDICATORS
Per capita cost for services $205 $211 $212 $212
Percent of evaluations completed on time 100 100 100 100
COMMENTS
1.) Continuing professional development by administrative staff assures our citizens that law enforcement
services are delivered with the highest degree of professionalism and in line with industry standards.
2.) Beginning in 2014, the departmental began implementation of a series of performance/occurrence measures
and reporting – a. Community Safety Survey, b. Weekly crime/call for service statistical review, c. Annual
Review analysis by supervisor, d. Fleet telemetric monitoring, e. Performance Review re-write to better reflect
core position functions, f. Monthly activity analysis by officer.
3.) Annual department (overall)
4.) Authorized strength – (4a) overall and (4b) sworn.
Note: Estimated population is as follows:
2015 – 39,580
2014 – 39,265
2013 – 38,950
2012 – 39,065
E2, Attachment 3
Workshop Packet Page Number 141 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Police 101
Program: Animal Control 407
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 45,437 43,075 46,730 -
Capital Outlay - - - -
Other Charges - - - -
Total 45,437$ 43,075$ 46,730$ -$
Percent Change (-5.4%) (-5.2%) 8.5% (-100.0%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide animal control within the city and insure compliance with animal related ordinances.
The animal control contract was canceled and these duties are now handled by the Customer Service Officers
accounted for in the Police Services program.
0%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 142 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Police
Animal Control
Fund #:
Program #: 101
407
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total licenses monitored 582 874 950 1000
Total animal complaints 768 720 760 790
EFFECTIVENESS INDICATORS
Hours spent per 1,000 population on animal related calls
for service 8.3 hrs 6.9 hrs 8.9 hrs 9.1 hrs
COMMENTS
The total number of licensed animals fluctuates significantly every other year because the city has gone to a two-year
license cycle. The total number of animal complaints includes those handled by patrol officers when the animal
control officer is not on duty.
The number of animal complaints grew in 2013, including a spike in animal bites. The hours spent per 1,000
population was determined through dispatch records. In 2014, the department switched from using a contract animal
control officer to employing part-time Community Service Officers. In addition, the department developed a range of
new strategies in response to a growing number of serious animal bite complaints. Following these procedures is
expected to increase the time spent on animal related calls but these are cases of pulbic safety significance.
E2, Attachment 3
Workshop Packet Page Number 143 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Police 101
Program: Investigations 409
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 1,178,504$ 1,069,745$ 1,093,130$ 766,770$
Commodities 22,725 18,976 20,600 22,270
Contractual Services 54,241 57,945 57,890 53,350
Capital Outlay 6,224 - - -
Other Charges - - - -
Total 1,261,694$ 1,146,666$ 1,171,620$ 842,390$
Percent Change 5.2% (-9.1%) 2.2% (-28.1%)
Full-Time Equivalent positions 9.90 9.00 9.00 6.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide investigative services to the Police Department and community and provide follow-up work to
prepare cases for criminal charging.
Due to a reorganization in the Police Department, some of these positions have been move to the Police
Services program.
91%
3%
6%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 144 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Police
Investigations
Fund #:
Program #: 101
409
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Felony cases charged 176 133 150 155
Gross misdemeanor cases charged 365 271 350 355
EFFECTIVENESS INDICATORS
Total cases assigned to investigators 3407 3150 3300 2900
Total cases cleared 3167 3207 3170 2750
Juveniles sent to Police Diversion Program** 146 157 185 100
COMMENTS
The department’s records management system allows case loads for individual investigators to be closely tracked.
The department will implement a new system in 2015, which will allow for closer analysis of investigator caseload and
specific case activity.
**Through 2014, first time juvenile offenders we eligible to be sent to a contractual diversion program for certain low-
level offenses. The program intends to keep petty offenders out of the court system for minor offenses and reduce the
caseload for the juvenile courts. The department is doing an analysis of the cost effectiveness and outcomes of the
current contract diversion program. The department plans to implement an internal – volunteer staffed – diversion
program in 2015. It will be our goal to compare outcomes against program costs to determine the best future option
for the City.
It is expected that investigator case assignment will go down in 2015. This is due to the department’s effort to assign
cases on the basis of a solvability assessment. Only those cases of sufficient seriousness and/or with measureable
solvability factors will be assigned to investigations personnel.
The department continues to see increases in both felony & gross misdemeanor cases charged. The above numbers
reflect internal database statistics, which can be markedly different than typical Uniform Crime Report (UCR) data.
E2, Attachment 3
Workshop Packet Page Number 145 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Police 101 & 208
Program:Police Services 402
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 4,870,517$ 4,907,043$ 5,147,090$ 5,500,690$
Commodities 281,793 444,634 282,800 275,610
Contractual Services 528,043 533,378 579,470 598,790
Capital Outlay 93,224 202,314 140,440 36,600
Other Charges 135 153 140 400
Total 5,773,712$ 6,087,522$ 6,149,940$ 6,412,090$
Percent Change 2.3% 5.4% 1.0% 4.3%
Full-Time Equivalent positions 42.30 42.70 43.70 46.65
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide public safety, investigative, and enforcement activities including neighborhood policing and public
service programs.
Due to a reorganization in the Police Department,some positions have been moved here from the
Investigations program.
For the most part, capital outlay will be funded out of a newly created Capital Projects Fund.The $36,600 listed
below is for one squad which will be purchased from the Police Services Fund.
The police department's share of dispatching costs will increase 23%in 2015 per the contract with Ramsey
County.
86%
4%
9% 1% <1%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 146 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Police
Police Services
Fund #:
Program #: 101 & 208
402
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Arrests for Part I & II crimes 2005 2012 2000 2090
DUI arrests per 1,000 population 6.5 5.3 5.3 5.8
Total arrests for Part I crimes per sworn FTE 14.6 16.2 16.5 16.6
EFFECTIVENESS INDICATORS
Part I offenses per 1,000 population 61.3 61.3 80.0 74.5
Arrests for Part I crimes per 1000 population 24.1 22.5 22.0 23.2
Response time Priority level 2 calls from dispatch to on
scene arrival 6.3 min 6.2 min 6.3 min 5.8 min
Satisfaction with police services from police department
surveys (Above average and Excellent) 82.0% 82% 80% 85%
COMMENTS
2013 showed a small uptick in crime overall in Maplewood. Departmentally, we seek to implement an evidence-based
approach the addressing crime growth. A new Records Management System, which offers built-in call for service and
crime analysis capabilities will launch in early 2015. The plan is to place policing emphasis on known chronic
offenders and locations that show a repeated pattern of calls for service by type. Intelligence information analyzed
crime data will be routinely provided to patrol supervisors who will task patrol officers with developing measureable
prevention and intervention strategies.
Priority Level 2 calls consists of most in-progress events with a threat to people or property. According to the Ramsey
County Emergency Communications Center, Maplewood Police responded to more than 7,000 Priority Level 2 events
in 2013.
The satisfaction with police services data was taken from the police department’s own surveys sent to random people
who have had contact with a police officer, typically as the result of a reported crime or other incident. The surveys are
spread out so that over time so we may receive feedback regarding as many officers as possible. In 2014, the survey
instrument was re-vamped and will now be available online. In addition, the Annual Community Safety Survey will
also serve as a measurement of community satisfaction with police services.
E2, Attachment 3
Workshop Packet Page Number 147 of 194
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E2, Attachment 3
Workshop Packet Page Number 148 of 194
Streets / Storm Sewer
Superintendent
Storm Sewer
Crew Chief
CITY OF MAPLEWOOD
PUBLIC WORKS
ORGANIZATION CHART
Director of Public Works /
City Engineer
Office Specialist
Administrative
Office SupervisorUtility, Fleet & Parks
Superintendent
Mechanic
Crew Chief
Sanitary Sewer
Crew Chief
Parks
Crew Chief
Streets
Crew Chief
Maintenance
Staff
Senior
Engineering
Technicians
Assistant City
Engineer
Maintenance
Staff
Civil Engineer II
Building
Maintenance
Worker
Facility
Technician
Building
Maintenance
Supervisor
Mechanics
E2, Attachment 3
Workshop Packet Page Number 149 of 194
CITY OF MAPLEWOOD, MINNESOTA
PUBLIC WORKS
BUDGET 2015
2015 BUDGET
Personnel
Services
31.8%
Commodities
6.2%
Contractual
Services
46.2%
Capital Outlay
and Depreciation
10.8%
Other Charges
4.9%
Total By Classification
Administration
2.3%
Building
Operations
5.3%
Engineering
5.9%
Fleet
Management
8.6%
Forestry
1.4%
Park Maintenance
7.8%
Sanitary Sewer
Operations
41.2% Snow and Ice
Control
4.4%
Storm Sewer
Maintenance
11.7%
Street Lights &
Signals
2.3% Street
Maintenance
6.7%
Street Sweeping
2.5%
Total By Program
E2, Attachment 3
Workshop Packet Page Number 150 of 194
CITY OF MAPLEWOOD, MINNESOTA
2014 PERCENT
ORIGINAL OVER(UNDER)
Total By Program ACTUAL ACTUAL BUDGET BUDGET 2014 BUDGET
Administration $193,560 $205,914 $204,850 $251,170 22.6%
Building Operations 531,791 644,346 571,520 576,350 0.8%
Engineering 748,927 759,842 753,510 646,930 -14.1%
Fleet Management 865,193 917,174 896,900 943,190 5.2%
Forestry 0 148,846 158,600 158,040 -0.4%
Park Maintenance 930,819 879,628 860,360 854,450 -0.7%
Sanitary Sewer Operations 3,916,117 4,104,201 4,273,270 4,525,100 5.9%
Snow and Ice Control 349,085 452,148 466,970 481,570 3.1%
Storm Sewer Maintenance 1,416,997 1,184,860 1,180,950 1,281,150 8.5%
Street Lights & Signals 210,131 226,423 241,000 250,550 4.0%
Street Maintenance 800,494 733,863 728,840 732,880 0.6%
Street Sweeping 190,122 202,127 266,990 270,660 1.4%
Totals 10,153,236 10,459,372 10,603,760 10,972,040 3.5%
Total By Classification
Personnel Services 3,312,657 3,295,858 3,428,890 3,488,110 1.7%
Commodities 599,551 693,626 700,030 682,500 -2.5%
Contractual Services 4,322,231 4,713,988 4,828,280 5,074,260 5.1%
Capital Outlay and Depreciation 1,198,906 1,244,783 1,122,150 1,188,420 5.9%
Other Charges 719,891 511,117 524,410 538,750 2.7%
Totals 10,153,236 10,459,372 10,603,760 10,972,040 3.5%
Total By Fund
General Fund 3,554,676 3,824,587 3,744,650 3,701,390 -1.2%
Sewer Fund 3,916,117 4,104,201 4,273,270 4,525,100 5.9%
Environmental Utility Fund 1,607,119 1,386,987 1,447,940 1,551,810 7.2%
Street Light Utility Fund 210,131 226,423 241,000 250,550 4.0%
Fl tM tF d 865 193 917 174 896 900 943 190 52%
2015 BUDGET
PUBLIC WORKS
EXPENDITURE SUMMARY
2012 2013 2015
Fleet Management Fund 865,193 917,174 896,900 943,190 5.2%
Totals $10,153,236 $10,459,372 $10,603,760 $10,972,040 3.5%
Number of Employees (FTE)38.28 36.55 36.55 36.25 -0.8%
2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0
10
20
30
40
50 FTEs2012 ACTUAL 2013 ACTUAL 2014 ORIGINAL
BUDGET
2015 ORIGINAL
BUDGET
0.0
2.0
4.0
6.0
8.0
10.0
12.0 MillionsExpenditures
Employees
E2, Attachment 3
Workshop Packet Page Number 151 of 194
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E2, Attachment 3
Workshop Packet Page Number 152 of 194
PUBLIC WORKS
MISSION STATEMENT
To maintain a strong infrastructure of parks, streets, trails and sidewalks, storm sewer and
sanitary sewer systems and provide engineering services for infrastructure replacement and
development review that provide protection of our open space and natural environment.
2015 OBJECTIVES
1. Finalize implementation of Phase 2 of the Gladstone Neighborhood Redevelopment project
generally located along Frost Avenue from Phalen Place to English Street.
2. Maintain a steady Street Reconstruction program to revitalize older neighborhoods by
replacing deteriorated streets and utilities, incorporating Living Streets design standards,
and meeting federal and state mandates by implementing stormwater best management
practices.
3. Finalize the revision of design standards, city codes, and policies to realize full
implementation of the Living Streets approach for infrastructure addition and/or
replacement.
4. Continued successful administration of the new MS4 permit; including continuing the
upgrade in internal tracking and enforcement on construction sites. Continue reductions of
runoff volume and pollutant loading to the MS4 system through adherence to the
Stormwater Ordinance and Standards. Meet the standards of the newly issued MS4
Permit.
5. Implement an asset management system for municipal buildings to assist in determining
long-term capital investment needs.
6. Coordinate maintenance efforts of personnel in sewer, streets, building, storm sewer and
parks at current levels with maximum efficiency.
7. Continue Infiltration/Inflow Reduction Program in coordination with Street Reconstruction
projects.
8. Continue delivery of a “Local Drainage Improvement” program to assist homeowners and
businesses with local flooding and nuisance drainage issues.
9. Implement a rain garden tracking system and on-going maintenance work plan in
coordination with Engineering, Park Maintenance, and Nature Center.
E2, Attachment 3
Workshop Packet Page Number 153 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 101
Program:Administration 501
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 85,868$ 78,490$ 86,520$ 129,230$
Commodities 7,836 9,693 11,000 9,000
Contractual Services 99,856 117,731 107,330 112,940
Capital Outlay - - - -
Other Charges - - - -
Total 193,560$ 205,914$ 204,850$ 251,170$
Percent Change (-25.0%) 6.4% (-0.5%) 22.6%
Full-Time Equivalent positions 0.95 0.85 0.85 1.25
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide accurate and timely administrative,clerical and financial support services for public works programs
and to handle service requests, complaints and inquiries from the public in a courteous and helpful manner.
There is a request to convert a part-time position to full-time in 2015.
The increase in contractual services is for outside rental of equipment.
51%
4%
45%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 154 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Administration
Fund #:
Program #: 101
501
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Council agenda reports 92 76 85 85
Number of mechanic work orders processed 1,589 1,316 1,500 1,500
Number of new projects set up 18 12 25 25
Permits issued 184 145 150 150
E-mails to web site requiring follow-up 73 67 75 75
COMMENTS
It is anticipated that the number of active projects will show a slight increase in future years. The number of permits
issued is anticipated to remain at a consistent level.
Administrative staff continues to provide quality service in a timely and efficient manner with a focus on customer
satisfaction.
E2, Attachment 3
Workshop Packet Page Number 155 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Building Operations 115,110,117
Program Description
2015 BUDGET
Fund # :
Program # :
To provide a clean, well-maintained and comfortable environment for building users of the 1810 (Park
Maintenance)1830 (City Hall)and 1902 (Parks &Recreation Public Works and Community Development)
Program Expenditure Highlights
Maintenance),1830 (City Hall)and 1902 (Parks &Recreation,Public Works and Community Development)
buildings.
The fte's have remained the same from 2014.
More dollars are being allocated to repairs and maintenance expenditures in 2015.
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 209,855$ 232,343$ 238,930$ 218,280$
Commodities 70,332 65,990 61,290 67,300
Contractual Services 251 604 346 013 271 300 290 770Contractual Services 251,604 346,013 271,300 290,770
Capital Outlay - - - -
Other Charges - - - -
Total 531,791$ 644,346$ 571,520$ 576,350$
Percent Change 8.3% 21.2% (-11.3%) 0.8%
Full-Time Equivalent positions 3.13 2.70 2.70 2.70Full Time Equivalent positions 3.13 2.70 2.70 2.70
Program Expenditures by Classification
38%
50%
Personnel Services
Commodities
Contractual Services
Capital Outlay
12%
Other Charges
E2, Attachment 3
Workshop Packet Page Number 156 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Building Operations
Fund #:
Program #: 101
115
Performance Measures 2012
Actual 2013*
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of work orders/tasks 1,421 1,430 1,453 1,453
Number of vendor calls (Scheduled services &
suppliers) 227 235 254 254
Service calls (Outside service companies & contractors) 63 55 46 46
Number of janitorial tasks complete 67,481 50,000 22,571 22,571
EFFECTIVENESS INDICATORS
Percent of customer ratings that were good or excellent 83% 83% 88% 88%
Cost per sq. ft. (City Hall/Police/Public Works/Parks) $4.74 $5.74 $5.09 $5.13
Contracted repairs & maintenance cost per sq. ft $0.79 $1.13 $0.53 $0.72
COMMENTS
During 2014 Building Operations was moved from I.T. to Public Works. This program covers routine HVAC
maintenance for the City Hall Complex, 1902 Building Complex, Park Maintenance Building, Community Center, and
Fire Stations.
A number of changes will be implemented to better track internal work orders and outside vendor work. When staff
implements a more reliable input and tracking system this will allow for more valuable outputs and effectiveness
indicators.
*Estimate
City Hall/Police Dept.: 43,588 sq ft; Public Works: 58,750 sq ft; Parks: 9,954 sq ft; Total: 112,292 sq ft
E2, Attachment 3
Workshop Packet Page Number 157 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 101
Program:Engineering 503
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 707,228$ 669,986$ 685,720$ 571,970$
Commodities 3,402 3,608 7,500 4,800
Contractual Services 38,297 43,275 60,290 70,160
Capital Outlay - 42,973 - -
Other Charges - - - -
Total 748,927$ 759,842$ 753,510$ 646,930$
Percent Change (-15.6%) 1.5% (-0.8%) (-14.1%)
Full-Time Equivalent positions 7.15 5.90 5.90 4.60
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
Provide technical support and design services for a strong infrastructure of streets, storm sewer management,
sanitary sewer and water systems.
An engineer switched jobs during 2014 and the position is being eliminated from the budget in 2015. There is a
proposed increase in consulting fees for 2015 which falls under contractual services.
88%
1%
11%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 158 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Engineering
Fund #:
Program #: 101
503
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Revenue generated $1,036,000 $957,000 $825,000 $825,000
Improvements (engineered in-house only) $3.2 mil $2.4 mil $5.0 mil $1.7 mil
Improvements (in-house and consultants) $12.5 mil $23.6 mil $5.2 mil $5.2 mil
Billable hours 9,647 9,645 7,805 7,756
Total staff hours available 13,404 13,858 11,222 10,735
EFFECTIVENESS INDICATORS
Staff utilization rate 70% 70% 70% 72%
Percent of improvement costs engineered in-
house 26% 10% 97% 29%
COMMENTS
The engineering program remains a revenue-producing program with revenues exceeding the program costs which allows
for a contribution back into the general fund. The program continues to maintain a staff utilization rate well in excess of
50% which shows the program is continuing a high staff assignment rate to projects.
The reduction to the neighborhood street reconstruction is reflected in 2015. Engineering in 2015 is planning to perform in-
house engineering on the neighborhood street reconstruction project, while focusing consultant efforts to public
improvements such as storm cleanup, flooding issues, and the Gladstone Improvements Phase 2.
E2, Attachment 3
Workshop Packet Page Number 159 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 702
Program: Fleet Management 509
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 294,921$ 271,853$ 275,290$ 298,130$
Commodities 199,992 239,562 230,410 245,500
Contractual Services 115,092 137,198 130,200 131,310
Depreciation 254,436 268,250 260,040 268,250
Other Charges 752 311 960 -
Total 865,193$ 917,174$ 896,900$ 943,190$
Percent Change 1.4% 6.0% (-2.2%) 5.2%
Less charges to other depts. (851,232) (851,232) (903,010) (921,700)
Net Total 13,961 65,942 (6,110) 21,490
Full-Time Equivalent positions 3.50 3.35 3.35 3.50
2015 BUDGET
Fund # :
Program # :
To maintain and repair the vehicles and equipment fleet so that other departments can perform their public
services.
There is a request to convert a part-time position to full-time in 2015. Under commodities, there are increased
costs for fuel
Full Time Equivalent positions 3.50 3.35 3.35 3.50
Program Expenditures by Classification
32%
26%
14%
28%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 160 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Fleet Management
Fund #:
Program #: 702
509
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total vehicles in fleet 264 264 264 264
Hours on work orders 3,151 2,776 3,200 3,200
Total staff hours 5,113 4,658 5,100 5,100
Number of work orders 1,653 1,542 1,700 1,700
Average age of equipment/vehicle 9.2 9.3 9.3 9.4
EFFECTIVENESS INDICATORS
Percent of chargeable time 62% 60% 61% 61%
Work orders per vehicle 6.3 5.8 6.0 6.0
COMMENTS
This program is showing that the average age of the fleet is remaining fairly stable in addition to the average number of
work order per vehicle.
E2, Attachment 3
Workshop Packet Page Number 161 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 101
Program:Forestry 516
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ 91,205$ 123,600$ 126,360$
Commodities - 1,177 2,000 1,400
Contractual Services - 56,464 33,000 30,280
Capital Outlay - - - -
Other Charges - - - -
Total -$ 148,846$ 158,600$ 158,040$
Percent Change 0.0% 100.0% 6.6% (-0.4%)
Full-Time Equivalent positions - 1.70 1.70 1.65
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To maintain the City's urban forest which includes trimming, diseased tree removals and storm cleanup.
No significant change in the Forestry budget for 2015.
80%
1%
19%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 162 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Forestry
Fund #:
Program #: 101
516
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of trees (city maintained parks and
boulevards) 9,564 9.800 9,960 9,960
Number of calls for service 101 160 175 175
Number of trees removed from city project areas 135 146 150 150
Number of trees planted in city project areas 274 299 200 200
EFFECTIVENESS INDICATORS
Percent of service calls resolved 100% 80% 100% 100%
COMMENTS
The forestry program was implemented in 2012. This program allows enhanced tracking of activities related to the
urban forest where the city has maintenance responsibilities. The program encompasses customer service, tree
inspections, tree removals, and regular maintenance activities such as trimming and cleanup.
This program is separate from the tree preservation program in the Parks and Recreation Department. That program
will continue to fund tree plantings in coordination with the rebate program. This program will track the number of new
trees planted.
E2, Attachment 3
Workshop Packet Page Number 163 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 101
Program: Park Maintenance 602
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 452,416$ 452,670$ 458,190$ 474,640$
Commodities 129,281 104,835 116,220 95,220
Contractual Services 313,858 314,867 285,950 284,590
Capital Outlay 35,264 7,256 - -
Other Charges - - - -
Total 930,819$ 879,628$ 860,360$ 854,450$
Percent Change 8.2% (-5.5%) (-2.2%) (-0.7%)
Full-Time Equivalent positions 6.00 5.65 5.65 5.65
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To preserve and maintain the parks, preserves, and campus grounds in a safe, clean and attractive condition
for our city residents and visitors.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.
Commodities are decreasing due to a drop in the maintenance materials line item.
56%11%
33%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 164 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Park Maintenance
Fund #:
Program #: 101
602
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of acres mowed per season 3,915 2,592 3,100 3,100
Number of work orders for removal of graffiti 30 20 25 25
Number of abatement actions for Code
Enforcement 42 35 40 40
Number of times athletic fields are maintained 896 832 800 800
EFFECTIVENESS INDICATORS
Percent of citizens rating the appearance of parks
and recreation activities as good or excellent 81%* 81% 81% 81%
COMMENTS
The major priority for park maintenance is to keep the parks well maintained and prepared for athletic activities. Park
Maintenance also leads the effort in removal of graffiti in addition to working with Code Enforcement to abate nuisances
as needed.
A conscious effort continues to reduce mowing acreage annually with the creation of more natural areas consistent with
a sustainability approach. The decrease in the amount of acres mowed in 2013 was due to a late start to the
spring/summer season.
*Data from the 2012 Maplewood Resident Survey.
E2, Attachment 3
Workshop Packet Page Number 165 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department: Public Works 601
Program: Sanitary Sewer Operations 508
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 488,530$ 470,600$ 512,250$ 551,040$
Commodities 13,011 21,347 26,560 23,560
Contractual Services 2,693,286 2,875,260 3,010,620 3,208,850
Depreciation 386,953 385,956 381,410 385,960
Other Charges 334,337 351,038 342,430 355,690
Total 3,916,117$ 4,104,201$ 4,273,270$ 4,525,100$
Percent Change (-3.4%) 4.8% 4.1% 5.9%
Full-Time Equivalent positions 5.70 5.55 5.55 5.70
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To clean, repair and operate the wastewater infrastructure to minimize interruptions to customers.
Sewage treatment is a majority of the total annual budget for this program and can fluctuate due to wet weather,
resulting in high flow years and low flow years.
12%<1%
71%
9%
8%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 166 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Sanitary Sewer Operations
Fund #:
Program #: 601
508
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Feet of sewer cleaned 384,952 319,554 310,000 310,000
Hours of sewer cleaning 617 481 515 515
Feet of sewer televised 63,121 28,356 35,000 35,000
Total miles of sewer 155 155 155 155
Sewage volume (MG) 1,625 1,625 1,625 1,625
EFFECTIVENESS INDICATORS
Percent of system cleaned 47% 39% 37% 37%
Percent of system televised 7.8% 3.5% 5% 5%
Number of backup calls 30 31 45 45
Number of obstructions in sewer main 3 4 4 4
EFFICIENCY MEASURES
Feet cleaned per hour 624 664 600 600
COMMENTS
The feet of sewer cleaned and televised in 2013 was slightly lower due to an increase in hours spent on manhole
rehabilitation work. The goal of cleaning the entire system on a 3 year schedule continues to be met.
E2, Attachment 3
Workshop Packet Page Number 167 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 101
Program:Snow and Ice Control 514
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 166,179$ 227,494$ 195,000$ 198,410$
Commodities 65,084 123,070 88,400 86,900
Contractual Services 93,246 95,444 183,570 196,260
Capital Outlay 24,576 6,140 - -
Other Charges - - - -
Total 349,085$ 452,148$ 466,970$ 481,570$
Percent Change (-7.3%) 29.5% 3.3% 3.1%
Full-Time Equivalent positions 2.20 2.00 2.00 2.00
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide safe winter driving conditions for the community through timely plowing and chemical applications
completed within 8 hours after a 3+inch snowfall; and plow all trails and sidewalks within 48 hours after the
completion of all street operations.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.The
increase in contractual services is due a change made in the calculation of the internal vehicle rental rates.
41%
18%
41%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 168 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Snow & Ice Control
Fund #:
Program #: 101
514
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Hours of plowing and deicing 954 2,178 1,100 1,100
Number of plowing events 13 21 14 14
Hours of deicing 301 672 300 300
Number of deicing events 13 33 13 13
Lane miles maintained 271 271 271 271
Inches of snowfall 36 70 55 55
EFFECTIVENESS INDICATORS
Dollars per lane-mile $1,288 $1,668 $1,723 $1,777
EFFICIENCY MEASURES
Average hours to plow event 7.3 7.1 7.8 7.8
Employee hours per deicing event 23 21 23 23
COMMENTS
This program remains very efficient. The department continues to cross-train employees within the department to
assist in snow plow operations to meet the 8 hour goal.
E2, Attachment 3
Workshop Packet Page Number 169 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 604
Program:Storm Sewer Maintenance 512
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 362,576$ 304,188$ 360,600$ 419,560$
Commodities 21,027 22,290 21,500 19,500
Contractual Services 185,141 180,806 154,640 143,930
Depreciation 480,700 534,208 480,700 534,210
Other Charges 367,553 143,368 163,510 163,950
Total 1,416,997$ 1,184,860$ 1,180,950$ 1,281,150$
Percent Change 4.4% (-16.4%) (-0.3%) 8.5%
Full-Time Equivalent positions 3.80 3.40 3.40 3.75
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To protect the environment and public safety by providing an adequate storm water system and wetland
management program that addresses and enhances the treatment of storm water runoff.
Some employee hours were reallocated here from another program in the City.Also,deprecation expense is
expected to increase based on the actual costs from 2013.
33%
1% 11%
42%
13%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 170 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Storm Sewer Maintenance
Fund #:
Program #: 604
512
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total water bodies 275 275 275 275
Water bodies inspected 108 0 67 67
Total outfalls 440 440 440 440
Outfalls inspected 196 0 122 122
Total sump structures 169 186 172 172
Sump structures inspected 169 186 172 172
Sump structures cleaned 41 64 50 50
Tons of sediment removed from sumps 45 143.5 50 50
EFFECTIVENESS INDICATORS
Percent of water bodies and outfalls inspected 43% 0% 26% 26%
Percent of sump structures inspected 100% 100% 100% 100%
COMMENTS
This program was new in 2004 and shows the growth of information, inspection and the dedication of personnel to the
storm sewer program responsibilities. This is a major growth program as the requirements of the National Pollutant
Discharge Elimination System (NPDES) Permit require additional inspections and maintenance activities to meet the
storm water goals of the region. The sump structures are now part of the performance indicators, with a goal of 100%
sediment removal of all sump structures in need of sediment removal. In addition, with the mandates required by the
NPDES MS4 Permit, which is a 5 year duration, the goal is to inspect a minimum of 20% of the water bodies and
outfalls per year. 100% of water bodies and outfalls had been inspected by 2012. The annual 20% inspection started
again in 2014.
E2, Attachment 3
Workshop Packet Page Number 171 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 607
Program:Street Lights and Signals 506
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 2,594 - 23,500 15,000
Contractual Services 191,227 210,023 199,990 216,440
Depreciation - - - -
Other Charges 16,310 16,400 17,510 19,110
Total 210,131$ 226,423$ 241,000$ 250,550$
Percent Change 7.6% 7.8% 6.4% 4.0%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To maintain and operate street lights and traffic signals.
Utility costs are projected to increase for 2015.
6%
86%
8%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 172 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Street Lights & Signals
Fund #:
Program #: 607
506
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Number of street lights 1,124 1,130 1,145 1,145
Number of traffic signals 51 51 51 51
EFFECTIVENESS INDICATORS
Average cost per street light $187 $200 $210 $219
COMMENTS
The number of street lights increased in 2011 as a result of the decorative pedestrian lighting installed near the
Maplewood Mall on White Bear Avenue and County Rd D. The number also increased in 2012 with the installation of
twenty new decorative pedestrian lights in the Gladstone area. In 2013, six new decorative lights were installed on the
new English Bridge. The City of Saint Paul maintains the specialty lighting while Xcel Energy maintains the standard
fixtures.
E2, Attachment 3
Workshop Packet Page Number 173 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 101
Program:Street Maintenance 502
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 447,561$ 397,157$ 404,780$ 410,920$
Commodities 84,579 100,219 108,650 111,320
Contractual Services 250,438 236,487 215,410 210,640
Capital Outlay 16,977 - - -
Other Charges 939 - - -
Total 800,494$ 733,863$ 728,840$ 732,880$
Percent Change 8.3% (-8.3%) (-0.7%) 0.6%
Full-Time Equivalent positions 4.70 4.50 4.50 4.50
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To keep the city streets in a safe and good condition through timely maintenance.
The increase in personnel services is due to pay increases and an increase in the cost of benefits.The
commodities line reflects an increase to the maintenance materials budget for 2015.
56%
15%
29%
Personnel Services
Commodities
Contractual Services
Capital Outlay
Other Charges
E2, Attachment 3
Workshop Packet Page Number 174 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Street Maintenance
Fund #:
Program #: 101
502
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total lane miles of streets 271 271 271 271
Lane miles rated 46 77 85.8 87.6
Lane miles above 70 PCI 149 153 153 154
Tonnage of repair material 642 579 550 550
EFFECTIVENESS INDICATORS
Percent of lane miles over a 70 PCI rating 55% 56% 57% 57%
Percent of lane miles rated 17% 28% 32% 32%
COMMENTS
The investment in the City’s road reconstruction program is shown in the mileage of streets expected to be above the
good rating of 70 PCI. The goal of the department is to get at least 75% of the streets into a category of good within
the next 5 years. This program is a long term investment in the infrastructure of the City of Maplewood. It is the City’s
goal to rate 1/3 of the City’s streets each year.
E2, Attachment 3
Workshop Packet Page Number 175 of 194
CITY OF MAPLEWOOD, MINNESOTA
Department:Public Works 604
Program:Street Sweeping 513
Program Description
Program Expenditure Highlights
2012 2013 2014 2015
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 97,523$ 99,872$ 88,010$ 89,570$
Commodities 2,413 1,835 3,000 3,000
Contractual Services 90,186 100,420 175,980 178,090
Depreciation - - - -
Other Charges - - - -
Total 190,122$ 202,127$ 266,990$ 270,660$
Percent Change 3.8% 6.3% 32.1% 1.4%
Full-Time Equivalent positions 1.15 0.95 0.95 0.95
Program Expenditures by Classification
2015 BUDGET
Fund # :
Program # :
To provide clean streets and protect the environment through timely street sweeping with a goal of sweeping
each street five times per year.
No significant change in the Street Sweeping budget for 2015.
33%
1%
66%
Personnel Services
Commodities
Contractual Services
Depreciation
Other Charges
E2, Attachment 3
Workshop Packet Page Number 176 of 194
CITY OF MAPLEWOOD, MINNESOTA 2015 BUDGET
Department:
Program: Public Works
Street Sweeping
Fund #:
Program #: 604
513
Performance Measures 2012
Actual 2013
Actual 2014
Estimate 2015
Estimate
OUTPUTS/WORKLOAD
Total lane miles 271 271 271 271
Lane miles swept 1,390 1,220 1,390 1,390
Employee hours sweeping 1,505 1,617 1,500 1,500
Tonnage collected 1,458 1,475 1,400 1,400
EFFECTIVENESS INDICATORS
Times swept per year 5 4.5 5 5
1st sweep completion date 4/6 4/22 4/15 4/15
EFFICIENCY MEASURES
Cost per lane mile swept $137 $166 $192 $195
Cost per capita $4.87 $5.19 $6.80 $6.84
COMMENTS
This program is maintaining a steady pace of implementation. The indicators show that the average date of
completion of the first sweep is within the first 15 days of April which typically allows much of the winter debris to be
swept up prior to major rainstorm events.
The department is maintaining the employee hours dedicated to this program and has been able to provide every
street with at least 3 sweepings per year, with goal of 5 times per year.
Note: Cost per capita is based on estimated population provided by Environmental and Economic Development
Department as follows:
2012 – 39,065
2013 – 38,950
2014 – 39,265
2015 – 39,580
E2, Attachment 3
Workshop Packet Page Number 177 of 194
FINANCIAL RESOURCES FOR OPERATING BUDGET
The City's Operating Budget is financed by several funds. Each fund is a separate fiscal and accounting
entity. The following is a description of the funds which finance the Operating Budget.
General Fund - accounts for all financial resources except those required to be accounted for in
another fund. This fund accounts for the majority of the City's operating budget.
Special Revenue Funds
Charitable Gambling Tax Fund - accounts for expenditures financed by the City gambling tax.
Maplewood Area EDA Fund – established to assist with development and redevelopment parcels
and initiatives.
Police Services Fund - accounts for money that is legally restricted for police services. Most of
the fund revenues are from confiscated money that is split between the city, county and state.
Recreation Programs Fund - accounts for the revenues and expenditures related to recreation
programs.
Taste of Maplewood Fund - accounts for expenditures related to the annual Taste of Maplewood
celebration.
Tree Preservation Fund – accounts for the revenues and expenditures related to development
activity and the furtherance of city tree goals.
Enterprise Funds
Ambulance Service Fund - accounts for customer service charges which are used to finance the
operating expenses for ambulance services.
Community Center Operations Fund - accounts for revenues and expenses related to the
operation of the community center building and related activities.
Environmental Utility Fund - accounts for revenues and expenses related to the administration,
planning, implementation, and maintenance of the storm water management program.
Recycling Program Fund - accounts for the use of recycling charges that are levied to finance
recycling costs and public education on solid waste reduction and recycling.
Sanitary Sewer Fund - accounts for customer sewer service charges which are used to finance the
sewer system operating expenses.
Street Light Utility Fund - accounts for electric franchise fee revenues that are used to finance the
street light expenses.
E2, Attachment 3
Workshop Packet Page Number 178 of 194
Internal Service Funds
Fleet Management Fund - accounts for the operating expenses of all City vehicles and major
pieces of equipment (except for public safety vehicles). These operating expenses are used as a basis to
establish rental rates that are charged to the departments using the vehicles.
Information Technology Fund - accounts for the maintenance, repair and operation of the City's
computer hardware and software.
The following pages consist of a revenue and expenditures summary for each fund.
E2, Attachment 3
Workshop Packet Page Number 179 of 194
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE-EST. 2015
Revenues:
Taxes - current property $12,146,790 $12,287,233 $12,187,080 $12,219,560 $12,522,800
Taxes - other 147,999 (26,382) 146,760 84,250 84,250
Special assessments 25,106 430 22,490 97,650 400
Licenses and permits 1,501,875 1,255,644 1,384,080 1,733,960 1,285,370
Fines and forfeits 272,808 270,308 251,960 227,600 227,600
Intergovernmental 872,791 1,079,224 827,160 890,430 890,430
Charges for services 3,515,821 3,627,478 3,421,020 3,482,840 3,219,120
Miscellaneous 160,018 203,089 101,930 137,310 137,370
Total revenues 18,643,207 18,697,023 18,342,480 18,873,600 18,367,340
Expenditures:
Citizen Services 1,071,825 1,129,505 1,157,540 1,157,540 1,155,180
Env & Econ Development 1,127,625 1,184,353 1,222,970 1,222,970 1,197,780
Executive 827,270 904,595 901,630 901,630 964,730
Finance 701,996 743,043 781,510 781,510 773,720
Fire 1,739,930 1,853,243 1,846,020 1,856,010 1,851,620
Building Operations 531,791 644,346 571,520 571,520 576,350
Legislative 147,746 152,021 155,390 155,390 156,520
Parks 450,604 470,659 504,810 504,810 518,640
Police 7,993,608 8,193,666 8,341,500 8,341,500 8,342,950
Public Works 3,022,885 3,180,241 3,173,130 3,202,185 3,125,040
Total expenditures 17,615,279 18,455,671 18,656,020 18,695,065 18,662,530
Excess (deficit) of revenues over
expenditures 1,027,928 241,352 (313,540) 178,535 (295,190)
Other financing sources (uses):
Proceeds - Sale of Capital Assets 45,173 46,631 27,100 15,000 15,000
Transfers in (out):
Community Center Operations Fund (62,450) (575,135)0 0 0
Debt Service Fund (159,876)0 0 0 0
Information Technology Fund (75,000)0 0 0 0
Park Development Fund (equipment)(80,000)0 0 0 0
Pubic Safety Expansion Fund (180,000) (100,000)0 (350,000)0
Open Space Fund 5,000 0 0 0 0
Housing Replacement Fund (10,000)0 0 0 0
Commercial Property Redevelopment (10,000)0 0 0 0
PIP fund 0 0 0 (271,300)0
Right of Way Fund 0 0 0 0 75,000
Taste of Maplewood (14,686) (17,021) (19,500) (19,500) (19,500)
Total other financing sources (uses)(541,839) (645,525) 7,600 (625,800) 70,500
Net change in fund balance 486,089 (404,172) (305,940) (447,265) (224,690)
Fund balance - January 1 7,945,327 8,431,416 7,690,551 8,027,244 7,579,979
Fund balance - December 31 $8,431,416 $8,027,244 $7,384,611 $7,579,979 $7,355,289
Fund balance/revenues 45.2% 42.9% 40.3% 40.2% 40.0%
Fund balance/expenditures 47.9% 43.5% 39.6% 40.5% 39.4%
CITY OF MAPLEWOOD, MINNESOTA
GENERAL FUND (101)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 180 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Taxes:
3021 Taxes ‐ charitable gambling 27,185 27,135 30,000 27,200 27,200
Total revenues 27,185 27,135 30,000 27,200 27,200
Expenditures:
4480 Fees for service 24,027 28,536 32,000 32,000 30,000
Total expenditures 24,027 28,536 32,000 32,000 30,000
Excess (deficit) of revenue
over expenditures 3,158 (1,401) (2,000) (4,800) (2,800)
Fund balance ‐ January 1 25,758 28,915 28,915 27,514 22,714
Fund balance ‐ December 31 28,915 27,514 26,915 22,714 19,914
CITY OF MAPLEWOOD
CHARITABLE GAMBLING FUND (205)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 181 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Property Taxes:
3011 Current ‐ 87,747 88,230 88,230 88,460
Miscellaneous Revenue:
3801 Investment earnings 6,710 5,152 6,190 3,480 1,750
3809 Miscellaneous 182,388 19 ‐ ‐ ‐
Total revenues 189,098 92,918 94,420 91,710 90,210
Expenditures:
Personnel ‐ ‐ ‐ ‐ 16,150
Commodities ‐ ‐ 1,000 1,000 1,000
Contractual services 14,789 496 12,010 12,010 12,150
Land ‐ ‐ 100,000 100,000 100,000
4752 Outside engineering fees ‐ 12,375 ‐ ‐ ‐
4930 Investment management fees ‐ ‐ 2,170 ‐ ‐
Total expenditures 14,789 12,871 115,180 113,010 129,300
Excess (deficit) of revenue
over expenditures 174,309 80,047 (20,760) (21,300) (39,090)
Fund balance ‐ January 1 4,232 178,542 271,192 258,588 237,288
Fund balance ‐ December 31 178,542 258,588 250,432 237,288 198,198
CITY OF MAPLEWOOD
MAPLEWOOD AREA EDA FUND (280)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 182 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Fines and Forfeits:
3403 Confiscated property 8,631 28,119 9,770 36,000 10,000
Miscellaneous Revenue:
3801 Investment earnings 131 58 180 370 660
3089 Other 10,000 ‐ ‐ ‐ ‐
Total revenues 18,762 28,177 9,950 36,370 10,660
Expenditures:
4120 Program supplies 157 100 ‐ ‐ ‐
4165 Small equipment 29 1,731 ‐ ‐ ‐
4610 Vehicles ‐ 17,597 ‐ ‐ 36,600
4930 Investment management fees 135 153 140 220 400
Total expenditures 321 19,581 140 220 37,000
Excess (deficit) of revenue
over expenditures 18,441 8,595 9,810 36,150 (26,340)
Fund balance ‐ January 1 24,864 43,305 17,935 51,901 88,051
Fund balance ‐ December 31 43,305 51,901 27,745 88,051 61,711
CITY OF MAPLEWOOD
POLICE SERVICES FUND (208)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 183 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Taxes:
3011 Taxes 175,245 170,655 148,260 172,960 158,550
Intergovernmental Revenue:
Other government ‐ JPA 27,323 10,266 ‐ ‐ ‐
Charges for Services:
Recreation program fees 416,817 374,363 445,590 445,590 467,240
Miscellaneous Revenue:
Investment earnings 483 142 ‐ ‐ ‐
Miscellaneous (33) 36 ‐ ‐ ‐
Advertising 6,000 4,000 ‐ ‐ 12,000
Snack bar sales 2,926 2,536 3,800 3,800 2,700
Rentals ‐ room 69,920 82,876 95,800 95,800 61,000
Total revenues 698,681 644,874 693,450 718,150 701,490
Total expenditures 725,654 675,564 738,140 738,140 740,730
Excess (deficit) of revenue
over expenditures (26,973) (30,690) (44,690) (19,990) (39,240)
Fund balance ‐ January 1 140,924 113,951 82,451 83,262 63,272
Fund balance ‐ December 31 113,951 83,262 37,761 63,272 24,032
CITY OF MAPLEWOOD
RECREATION PROGRAMS FUND (206)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 184 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Licenses and Permits:
Miscellaneous 1,350 1,900 1,500 1,900 1,900
Miscellaneous Revenue:
Investment earnings (1) (25) ‐ ‐ ‐
Other ‐ 1,734 ‐ ‐ ‐
Advertising 2,100 5,300 11,830 11,830 11,080
Total revenues 3,449 8,909 13,330 13,730 12,980
Expenditures:
Personnel ‐ 1,655 ‐ ‐ 1,450
Commodities 535 123 800 800 ‐
Contractual services 17,601 24,159 28,530 28,530 31,030
Total expenditures 18,136 25,938 29,330 29,330 32,480
Excess (deficit) of revenue
over expenditures (14,687) (17,028) (16,000) (15,600) (19,500)
Other financing sources (uses):
Transfers in (out)
General fund 14,686 17,021 19,500 19,500 19,500
Net increase (decrease) in fund balance (2) (8) 3,500 3,900 ‐
Fund balance ‐ January 12 0 2,318 (8) 3,892
Fund balance ‐ December 31 0 (8) 5,818 3,892 3,892
CITY OF MAPLEWOOD
TASTE OF MAPLEWOOD FUND (220)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 185 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Miscellaneous Revenue:
3801 Investment earnings 100 5 30 ‐ ‐
3803 Donations and contributions 600 ‐ ‐ ‐ ‐
3854 Tree preservation revenue ‐ 1,800 3,000 1,000 1,000
Total revenues 700 1,805 3,030 1,000 1,000
Expenditures:
Personnel ‐ 84 ‐ ‐ ‐
4290 Miscellaneous commodities 3,332 2,063 3,000 1,500 1,500
4290 EAB Ash removal & replanting ‐ ‐ 70 70 40
4490 Consulting ‐ ‐ 980 980 500
4930 Investment management fees 105 13 ‐ ‐ ‐
Total expenditures 3,437 2,159 4,050 2,550 2,040
Excess (deficit) of revenue
over expenditures (2,737) (355) (1,020) (1,550) (1,040)
Other financing sources (uses):
Transfers in (out)
Public Improvement Projects (25,000) ‐ ‐ ‐ ‐
Net increase (decrease) in fund balance (27,737) (355) (1,020) (1,550) (1,040)
Fund balance ‐ January 1 30,673 2,936 2,866 2,581 1,031
Fund balance ‐ December 31 2,936 2,581 1,846 1,031 (9)
CITY OF MAPLEWOOD
TREE PRESERVATION FUND (219)
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
E2, Attachment 3
Workshop Packet Page Number 186 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3621 Ambulance fees 2,159,435 2,380,372 2,233,000 2,233,000 2,266,500
Miscellaneous 10,207 3,211 ‐ ‐ 65,000
Total revenues 2,169,642 2,383,583 2,233,000 2,233,000 2,331,500
Operating expenses:
Personnel services 1,485,920 1,544,300 1,600,230 1,600,230 1,652,940
Commodities 95,239 121,736 147,200 147,200 126,100
Contractual services 376,406 408,219 413,830 413,830 414,170
4950 Administration 220,320 212,030 212,030 212,030 214,090
4795 Depreciation 66,647 66,647 66,650 66,650 66,650
Total expenses 2,244,532 2,352,932 2,439,940 2,439,940 2,473,950
Operating income (loss)(74,890) 30,650 (206,940) (206,940) (142,450)
Nonoperating revenues (expenses):
Property taxes 349,060 444,378 444,770 444,770 331,970
Special assessments 895 604 ‐ ‐ ‐
Federal grants ‐ 17,862 ‐ ‐ ‐
State fire aid 71,674 100,110 94,170 94,170 136,530
Investment earnings (9,595) (2,915) (17,020) (11,400) (11,210)
Total nonoperating revenues (expenses) 412,033 560,040 521,920 527,540 457,290
Change in net assets 337,143 590,690 314,980 320,600 314,840
Net assets ‐ January 1 (1,449,502) (1,112,359) (709,159) (521,668) (201,068)
Net assets ‐ December 31 (1,112,359) (521,668) (394,179) (201,068) 113,772
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers 337,143 590,690 314,980 320,600 314,840
Add depreciation 66,647 66,647 66,650 66,650 66,650
Change in current assets (54,686) (149,732) ‐ ‐ ‐
Change in current liabilities (103,093) (8,241) ‐ ‐ ‐
Purchase of fixed assets ‐ (13,818) (180,000) (195,000) (30,000)
Net increase (decrease) in cash 246,011 485,546 201,630 192,250 351,490
Cash balance ‐ January 1 (2,418,085) (2,172,074) (1,702,224) (1,686,528) (1,494,278)
Cash balance ‐ December 31 (2,172,074) (1,686,528) (1,500,594) (1,494,278) (1,142,788)
CITY OF MAPLEWOOD
AMBULANCE SERVICE FUND (606)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 187 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
Memberships and daily fees 1,714,303 1,732,477 1,864,090 1,864,090 1,881,210
Commodity sales 29,785 21,745 37,700 37,700 38,200
Room and equipment rental 181,929 150,838 164,350 164,350 177,030
Advertising 4,000 ‐ 750 750 2,500
Total revenues 1,930,017 1,905,061 2,066,890 2,066,890 2,098,940
Operating expenses:
Personnel services 1,339,744 1,337,464 1,351,180 1,351,180 1,326,170
Materials and supplies 169,220 189,325 163,770 163,770 185,490
Contractual services 770,524 754,345 764,780 764,780 863,490
Total expenses 2,279,488 2,281,134 2,279,730 2,279,730 2,375,150
Operating income (loss)(349,471) (376,073) (212,840) (212,840) (276,210)
Nonoperating revenues (expenses):
Property taxes 449,885 453,054 518,890 518,890 495,480
Miscellaneous revenues (expenses)2,604 32,169 ‐ ‐ ‐
Depreciation (275,067) (253,761) (275,070) (275,070) (253,760)
Extraordinary items ‐ (24,782) ‐ ‐ ‐
Gain/(loss) on disposal of property ‐ (19,691) ‐ ‐ ‐
Investment earnings (3,019) (1,542) (5,310) (3,300) (1,970)
Total nonoperating revenues (expenses) 174,404 185,447 238,510 240,520 239,750
Net income (loss) before contributions
and transfers (175,068) (190,626) 25,670 27,680 (36,460)
Transfers in (out):
General Fund 62,450 575,135 ‐ ‐ ‐
Capital contributions 39,809 ‐ ‐ ‐ ‐
Change in net assets (72,808) 384,509 25,670 27,680 (36,460)
Net assets ‐ January 1 7,052,042 6,979,233 7,240,463 7,363,742 7,391,422
Net assets ‐ December 31 6,979,233 7,363,742 7,266,133 7,391,422 7,354,962
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers (175,068) (190,626) 25,670 27,680 (36,460)
Add depreciation 275,067 253,761 275,070 275,070 253,760
Change in deferred revenue 36,345 (56,788) ‐ ‐ ‐
Change in current assets (4,414) (1,362) ‐ ‐ ‐
Change in current liabilities 25,576 (2,613) ‐ ‐ ‐
Purchase of fixed assets (18,629) (395,883) (150,000) (150,000) ‐
Sale of fixed assets/non‐cash activity ‐ 19,691 ‐ ‐ ‐
Transfers in (out)62,450 575,135 ‐ ‐ ‐
Net increase (decrease) in cash 201,327 201,314 150,740 152,750 217,300
Cash balance ‐ January 1 (818,552) (617,224) (530,924) (415,910) (263,160)
Cash balance ‐ December 31 (617,224) (415,910) (380,184) (263,160) (45,860)
CITY OF MAPLEWOOD
COMMUNITY CENTER OPERATIONS FUND (602)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 188 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3651 Environmental utility charges 2,102,720 2,331,328 2,415,000 2,415,000 2,487,450
Total revenues 2,102,720 2,331,328 2,415,000 2,415,000 2,487,450
Operating expenses:
Nature center 68,977 73,813 79,760 79,760 83,030
Planning 250,067 268,493 298,090 298,090 271,700
Storm sewer maintenance 769,967 461,154 490,540 490,540 536,790
Street sweeping 190,122 202,127 266,990 266,990 270,660
4485 Billing 40,647 46,130 46,200 46,200 46,200
4950 Administration 122,760 136,370 162,310 162,310 162,310
4795 Depreciation 480,700 534,208 480,700 480,700 534,210
Total expenses 1,923,241 1,722,296 1,824,590 1,824,590 1,904,900
Operating income (loss)179,479 609,033 590,410 590,410 582,550
Nonoperating revenues (expenses):
Investment earnings 2,819 1,617 1,500 3,850 2,740
Miscellaneous income 333 (2,652) ‐ ‐ ‐
Gain/(loss) on disposal of property ‐ (10,393) ‐ ‐ ‐
Investment management fees (2,922) (4,298) (1,200) (2,310) (1,640)
Total nonoperating revenues (expenses)229 (15,726) 300 1,540 1,100
Net income (loss) before contributions
and transfers 179,709 593,307 590,710 591,950 583,650
Transfers in (out):
Public Improvement Projects fund (net) (100,000) (602,000) (460,000) (460,000) (335,000)
Debt Service (301,460) (399,690) (394,770) (396,520) (390,680)
Storm Cleanup (59,564) (270,000) ‐ ‐ (64,000)
Pond clean up/dredging projects ‐ ‐ (100,000) (100,000) ‐
City Dump Remediation (136,000) ‐ ‐ ‐ ‐
Capital contributions ‐ 3,715,662 ‐ ‐ ‐
Change in net assets (417,315) 3,037,278 (364,060) (364,570) (206,030)
Net assets ‐ January 1 21,143,124 20,725,809 20,013,859 23,763,087 23,398,517
Net assets ‐ December 31 20,725,809 23,763,087 19,649,799 23,398,517 23,192,487
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers 179,709 593,307 590,710 591,950 583,650
Add depreciation 480,700 534,208 480,700 480,700 534,210
Change in current assets (11,114) (21,380) ‐ ‐ ‐
Change in current liabilities (6,495) 5,366 ‐ ‐ ‐
Sale of fixed assets/non‐cash activity ‐ 10,393 ‐ ‐ ‐
Transfers in (out)(597,024) (1,271,690) (954,770) (956,520) (789,680)
Net increase (decrease) in cash 45,776 (149,796) 116,640 116,130 328,180
Cash balance ‐ January 1 352,641 398,417 167,167 248,621 364,751
Cash balance ‐ December 31 398,417 248,621 283,807 364,751 692,931
CITY OF MAPLEWOOD
ENVIRONMENTAL UTILITY FUND (604)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 189 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3781 Recycling charges 413,032 476,709 547,710 547,710 564,140
3782 Trash fees 19,715 78,648 77,500 77,500 78,000
Total revenues 432,746 555,357 625,210 625,210 642,140
Operating expenses:
Personnel services 84,142 79,816 86,940 86,940 51,510
Commodities 9,514 3,929 9,500 9,500 1,000
Contractual services 412,423 384,983 472,450 472,450 528,350
4950 Administration 49,290 49,580 49,580 49,580 49,580
Total expenses 555,368 518,308 618,470 618,470 630,440
Operating income (loss)(122,622) 37,048 6,740 6,740 11,700
Nonoperating revenues (expenses):
3534 County ‐ other grants 78,753 78,629 77,680 77,680 78,630
3801 Investment earnings 1,733 505 1,000 2,380 1,800
3809 Miscellaneous 7,114 3,820 ‐ ‐ ‐
4930 Investment management fees (1,800) (1,341) (800) (1,430) (1,080)
Total nonoperating revenues (expenses) 85,801 81,613 77,880 78,630 79,350
Net income (loss) before contributions
and transfers (36,821) 118,662 84,620 85,370 91,050
Transfers in (out):
Debt Service (2012A Bonds)‐ (77,960) (76,440) (76,440) (75,070)
Change in net assets (36,821) 40,702 8,180 8,930 15,980
Net assets ‐ January 1 391,471 354,649 245,939 395,351 404,281
Net assets ‐ December 31 354,649 395,351 254,119 404,281 420,261
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers (36,821) 118,662 84,620 85,370 91,050
Change in current assets (98,334) (56,815) ‐ ‐ ‐
Change in current liabilities (895) 30,494 ‐ ‐ ‐
Transfers in (out)‐ (77,960) (76,440) (76,440) (75,070)
Net increase (decrease) in cash (136,050) 14,380 8,180 8,930 15,980
Cash balance ‐ January 1 367,414 231,364 231,364 231,364 240,294
Cash balance ‐ December 31 231,364 245,745 239,544 240,294 256,274
CITY OF MAPLEWOOD
RECYCLING PROGRAM FUND (605)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 190 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3305 Sewer permits 5,129 3,396 4,300 4,300 4,300
3651 Sewer billings 5,055,491 5,245,773 4,900,000 4,900,000 4,900,000
31xx Bills assessed to taxes 81 ‐ ‐ ‐ ‐
3808 Connection charges 12,521 8,800 ‐ 17,030 ‐
Total revenues 5,073,221 5,257,968 4,904,300 4,921,330 4,904,300
Operating expenses:
Personnel services 488,530 470,600 512,250 512,250 551,040
Commodities 13,011 21,347 26,560 26,560 23,560
Contractual services 216,998 221,642 201,860 201,860 219,040
4485 Billing 41,163 46,130 45,500 45,500 46,000
4510 Sewage treatment 2,435,125 2,607,488 2,763,260 2,763,260 2,943,810
4950 Administration 323,960 335,630 335,630 335,630 339,170
4795 Depreciation 386,953 385,956 381,410 381,410 385,960
Total expenses 3,905,739 4,088,793 4,266,470 4,266,470 4,508,580
Operating income (loss)1,167,482 1,169,175 637,830 654,860 395,720
Nonoperating revenues (expenses):
Investment earnings 6,266 4,421 6,000 20,000 24,200
Miscellaneous revenues 6,561 6,456 ‐ ‐ ‐
Miscellaneous expenses (3,919) (3,661) (2,000) (2,000) (2,000)
Gain/(loss) on disposal of property 160,661 851 ‐ ‐ ‐
Investment management fees (6,458) (11,747) (4,800) (12,000) (14,520)
Total nonoperating revenues (expenses) 163,111 (3,680) (800) 6,000 7,680
Net income (loss) before contributions
and transfers 1,330,593 1,165,495 637,030 660,860 403,400
Transfers in (out):
Public Improvement Projects fund (net) (100,000) (315,000) (279,000) (279,000) (60,800)
Debt Service (266,930) (264,710) (267,570) (267,570) (248,900)
Sewer Lift Station projects (195,784) (250,000) ‐ ‐ ‐
Public Safety Training Facility ‐ (50,000) ‐ ‐ ‐
Fish Creek open space ‐ ‐ (60,000) (60,000) ‐
Capital contributions ‐ 991,060 ‐ ‐ ‐
Change in net assets 767,879 1,276,845 30,460 54,290 93,700
Net assets ‐ January 1 13,751,110 14,518,989 14,382,539 15,795,834 15,850,124
Net assets ‐ December 31 14,518,989 15,795,834 14,412,999 15,850,124 15,943,824
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers 1,330,593 1,165,495 637,030 660,860 403,400
Add depreciation 386,953 385,956 381,410 381,410 385,960
Change in current assets (239,279) 147,704 ‐ ‐ ‐
Change in current liabilities 9,114 (5,148) ‐ ‐ ‐
Purchase of fixed assets (35,316) ‐ (50,000) (50,000) (75,000)
Sale of fixed assets/non‐cash activity (157,858) ‐ ‐ ‐ ‐
Transfers in (out)(562,714) (879,710) (606,570) (606,570) (309,700)
Net increase (decrease) in cash 731,492 814,297 361,870 385,700 404,660
Cash balance ‐ January 1 1,294,630 2,026,122 2,271,082 2,840,419 3,226,119
Cash balance ‐ December 31 2,026,122 2,840,419 2,632,952 3,226,119 3,630,779
CITY OF MAPLEWOOD
SANITARY SEWER FUND (601)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 191 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3032 Electric franchise tax 287,636 294,811 477,260 477,260 477,260
Total revenues 287,636 294,811 477,260 477,260 477,260
Operating expenses:
Commodities 2,594 ‐ 23,500 23,500 15,000
Contractual services 21,048 18,115 16,990 16,990 16,440
4320 Utilities 170,179 191,907 183,000 183,000 200,000
4950 Administration 15,540 16,400 17,510 17,510 18,900
Total expenses 209,361 226,423 241,000 241,000 250,340
Operating income (loss)78,275 68,389 236,260 236,260 226,920
Nonoperating revenues (expenses):
Investment earnings 730 (274) (1,900) (800) 350
Investment management fees (771) ‐ ‐ ‐ (210)
Total nonoperating revenues (expenses)(41) (274) (1,900) (800) 140
Net income (loss) before contributions
and transfers 78,234 68,115 234,360 235,460 227,060
Transfers in (out):
Public Improvement Projects fund (net) (542,974) ‐ ‐ ‐ (692,500)
Change in net assets (464,740) 68,115 234,360 235,460 (465,440)
Net assets ‐ January 1 267,675 (197,065) (124,705) (128,950) 106,510
Net assets ‐ December 31 (197,065) (128,950) 109,655 106,510 (358,930)
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers 78,234 68,115 234,360 235,460 227,060
Change in current assets (654) (6,190) ‐ ‐ ‐
Change in current liabilities 925 1,555 ‐ ‐ ‐
Transfers in (out)(542,974) ‐ ‐ ‐ (692,500)
Net increase (decrease) in cash (464,469) 63,479 234,360 235,460 (465,440)
Cash balance ‐ January 1 211,962 (252,508) (180,148) (189,028) 46,432
Cash balance ‐ December 31 (252,508) (189,028) 54,212 46,432 (419,008)
CITY OF MAPLEWOOD
STREET LIGHT UTILITY FUND (607)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 192 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO.ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3802 Billings to departments 851,232 851,232 903,010 903,010 921,700
3671 Miscellaneous 57,787 43,713 56,570 56,570 57,700
Total revenues 909,019 894,945 959,580 959,580 979,400
Operating expenses:
Personnel services 294,921 271,853 275,290 275,290 298,130
Commodities 199,992 239,562 230,410 230,410 245,500
Contractual services 115,092 137,198 130,200 130,200 131,310
Depreciation 254,436 268,249 260,040 260,040 268,250
Total expenses 864,441 916,863 895,940 895,940 943,190
Operating income (loss)44,578 (21,918) 63,640 63,640 36,210
Nonoperating revenues (expenses):
Investment earnings 723 117 1,200 ‐ ‐
Miscellaneous 300 320 ‐ ‐ ‐
Gain/(loss) on disposal of property 66,235 39,920 ‐ ‐ ‐
Investment management fees (752) (311) (960) ‐ ‐
Total nonoperating revenues (expenses)66,505 40,046 240 ‐ ‐
Net income (loss) before contributions
and transfers 111,083 18,128 63,880 63,640 36,210
Transfers in (out):
Capital Contributions 63,243 ‐ ‐ ‐ ‐
Change in net assets 174,326 18,128 63,880 63,640 36,210
Net assets ‐ January 1 2,057,567 2,231,894 2,306,294 2,250,022 2,313,662
Net assets ‐ December 31 2,231,894 2,250,022 2,370,174 2,313,662 2,349,872
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers 111,083 18,128 63,880 63,640 36,210
Add depreciation 254,436 268,249 260,040 260,040 268,250
Change in current assets (14,472) (16,583) ‐ ‐ ‐
Change in current liabilities 152,716 50,444 ‐ ‐ ‐
Purchase of fixed assets (548,953) (395,383) (320,000) (320,000) (302,550)
Sale of fixed assets/non‐cash activity 56,000 50,899 ‐ ‐ ‐
Net increase (decrease) in cash 10,810 (24,246) 3,920 3,680 1,910
Cash balance ‐ January 1 137,789 148,600 212,540 124,353 128,033
Cash balance ‐ December 31 148,600 124,353 216,460 128,033 129,943
CITY OF MAPLEWOOD
FLEET MANAGEMENT FUND (702)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 193 of 194
2014
ACCT 2012 2013 ORIGINAL 2014
NO. ACTUAL ACTUAL BUDGET RE‐EST. 2015
Operating revenues:
3802 Billings to departments:
I.T. services 643,680 693,680 743,680 743,680 773,680
Total revenues 643,680 693,680 743,680 743,680 773,680
Operating expenses:
I.T. services
Personnel services 386,961 365,801 357,070 357,070 368,880
Commodities 80,268 69,842 95,600 95,600 94,100
Contractual services 239,599 252,389 305,230 305,230 282,920
Depreciation 17,685 21,354 17,690 17,690 21,350
Total expenses 724,513 709,386 775,590 775,590 767,250
Operating income (loss)(80,833) (15,706) (31,910) (31,910) 6,430
Nonoperating revenues (expenses):
Investment earnings 256 690 100 ‐ ‐
Gain/(loss) on disposal of property 7,390 790 ‐ ‐ ‐
Investment management fees (260) (1,833) (80) ‐ ‐
Total nonoperating revenues (expenses)7,386 (353) 20 ‐ ‐
Net income (loss) before contributions
and transfers (73,447) (16,059) (31,890) (31,910) 6,430
Transfers in (out):
General Fund 75,000 ‐ ‐ ‐ ‐
Capital Contributions ‐ 8,349 ‐ ‐ ‐
Change in net assets 1,553 (7,710) (31,890) (31,910) 6,430
Net assets ‐ January 1 247,797 249,350 164,240 241,640 209,730
Net assets ‐ December 31 249,350 241,640 132,350 209,730 216,160
2014
2012 2013 ORIGINAL 2014
ACTUAL ACTUAL BUDGET RE‐EST. 2015
Net income (loss) before contributions
and transfers (73,447) (16,059) (31,890) (31,910) 6,430
Add depreciation 17,685 21,354 17,690 17,690 21,350
Change in current assets (49) (55) ‐ ‐ ‐
Change in current liabilities (1,229) 6,321 ‐ ‐ ‐
Purchase of fixed assets (36,537) (9,256) ‐ ‐ (40,000)
Sale of fixed assets/non‐cash activity ‐ 251 ‐ ‐ ‐
Transfers in (out)75,000 ‐ ‐ ‐ ‐
Net increase (decrease) in cash (18,577) 2,556 (14,200) (14,220) (12,220)
Cash balance ‐ January 1 161,481 142,905 75,605 145,461 131,241
Cash balance ‐ December 31 142,905 145,461 61,405 131,241 119,021
CITY OF MAPLEWOOD
INFORMATION TECHNOLOGY FUND (703)
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS
STATEMENT OF CASH FLOWS
E2, Attachment 3
Workshop Packet Page Number 194 of 194