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HomeMy WebLinkAbout2014-07-22 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, July22, 2014 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.June 24, 2014 5. NewBusiness: 6.Design Review: a.Approval of Design Plans for aProposed Retail Buildingat 3094White Bear Avenue 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 24, 2014 1.CALL TO ORDER Acting Chairperson Lamers called the meeting to order at6:07p.m. 2.ROLL CALL Absent Boardmember, Leo Burger Boardmember, Bill KempePresent Boardmember,Jason LamersPresent Absent Chairperson,Matt Ledvina Boardmember,Ananth ShankarPresent Staff Present: Michael Martin, Planner 3.APPROVAL OF AGENDA BoardmemberShankarmoved to approve the agenda as submitted. Seconded by BoardmemberKempe.Ayes –All The motion passed. 4.APPROVAL OF MINUTES BoardmemberShankarmoved to approve the May 27, 2014,CDRB minutes as submitted. Seconded by Acting Chair Lamers.Ayes –Acting Chair Lamers, Boardmember Shankar Abstention –Boardmember Kempe The motion passed. 5.NEWBUSINESS None 6.DESIGN REVIEW a.Approval of Design Plans to Convert Day’s Inn Building into Senior Housing, 3030 Southlawn Drive i.Planner, Michael Martin gave the report and answered questions of the board. th ii.Architect, Ben Delwicke, Kaas Wilson Architect, 2104 4Ave S, Ste B, Minneapolis, addressed and answered questions of the board. June 24, 2014 Community Design Review Board Meeting Minutes 1 Boardmember Kempemoved approval of a parking waiver for fewer parking spaces than code requires, allowing 73 spaces. This proposal for 115 units of senior housing would require 230 parking spaces. The city finds that the proposed reduction to 73 parking spaces would be sufficient for this assisted-living and memory-care seniors housing facility since senior housing facilities do not require the amount of parking needed for typical multi-family housing needs. Should a parking shortage develop in the future, the applicantshall revise the plan to provide enough to meet their needs, subject to staff approval. Boardmember Kempemoved approval of the plans date-stamped June 2, 2014, for the Days Inn Hotel Conversion to senior housing. Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall obtain a conditional use permit from the city council for the proposed housing facility in a BC (business commercial) zoning district. 3.The applicant shall complete the site improvements as proposed in the plans. This includes all landscaping, trash enclosure upgrades, retaining wall repair, building painting and parking lot and driveway changes and improvements. 4.After its removal, the old parking lot surface shall be restored to lawn and kept maintained and mowed. 5.The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated June 4, 2014. 6.The applicant shall comply with all requirements of the city’s building official, assistant fire chief and health officer. 7.The applicant shall obtain approval of a parking waiver from the city councilbefore beginning this project. 8.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before betting a building permit. Seconded by Boardmember Shankar.Ayes –All The motion passed. This item goes to the city council July 14, 2014. 7.VISITOR PRESENTATIONS None 8.BOARDPRESENTATIONS None June 24, 2014 Community Design Review Board Meeting Minutes 2 9.STAFF PRESENTATIONS None. 10.ADJOURNMENT The meeting was adjourned by Acting Chairperson Lamersat6:33p.m. June 24, 2014 Community Design Review Board Meeting Minutes 3 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner DATE: July 15, 2014 SUBJECT: Approval of Design Plans for a Proposed Retail Buildingat 3094White Bear Avenue Introduction Matt Worthley, of Thomas English Retail Real Estate, is proposing to remove the existing building and build a new retail building at 3094White Bear Avenue. In addition to the new building, Mr. Worthley is proposing updates to the parking lot, landscaping and signage. Background This existing building was most recently used as a Mr. BBQ restaurant and has had a history of past restaurants and other businesses. The property is guided by the city’s comprehensive plan as Commercial and zoned Business Commercial, which retail is a permitted use. Discussion Building Design The proposed structure will largely be attractive as designed. The proposed materials include cement board siding, metal cladding and multiple EIFS surfaces. Staff’s one concern is in regards to thenorth elevation of the building. As proposed it is a large, unbroken, gray wall. Staff feels more architectural detail, such as windows or additional materials need to be added to this elevation to improve the aesthetics of the building. The rear elevation is where the trash enclosure is proposed to be located but is no shown on the elevations. Staff would recommend a condition of approval be added that elevations of the elevations of the trash enclosure be submitted for staff approval. Landscaping The applicant’s landscape plan proposes shrubs and perennials on the northwest corner of the site and behind the building. The plan also shows the removal of 6 significant trees (equaling 102 diameter inches). The City’s tree mitigation calculation determining the number of replacement trees equals 51.54 caliper inches. The landscape plan shows 16new trees planted on the site (equaling 36caliper inches). In order to meet the City’s tree preservation ordinance, the applicant must add 15.54caliper inches of new trees to the site, or pay into the City’s tree fund at a rate of $60 per replacement caliper inch that is not planted on the site ($932.40). Refer to Shann Finwall’s environmental report, attached to this memo, for more information regarding the tree replacement requirements. East of this site is a residential complex which code requires to be screened. The applicant must submit plans for staff approval showing how it will meet the code requirements for screening along the east property line. Signs The applicant is proposing to modifythe existing pylon sign. The modified sign would be 140 square feet in a area and cannot be more than 20 feet tall – due to ordinance requirements. Tenant signs on the building will be on the westelevation. Signage is not part of this review, but they appear to comply with the code. The applicant should apply for sign permits to staff for the sign installations. Parking Lot The building is proposed to be 3,600 square feet which would require 18parking spaces. The plans show 25 spaces. The plans also show two driveway connections to the parcel to the north. Staff feels this will help with accessing the site and circulation. Before any permits are pulled a copy of the executed cross access easement agreement must be filed with the city. The applicant’s plans do not show the locations of any handicap spaces. The plan also shows the portions of the driveway not being setback five feet as required by code. The drive aisle also needsto be 24 feet wide. Before a building permit is issued, the applicant will have to submit revised plans showing the setbacks and drive aisle width requirementsarebeing met andthe required amount of handicap spacesare in place. Department Comments BuildingOfficial Nick Carver, building official, commented the applicant is required to follow all state and local codes and all permit requirements when constructing the new building. Assistant Fire Chief Butch Gervais, assistant fire chief, commented the applicant is required to follow all state and local fire codes and all permit requirements when constructing the new building. Engineer Refer to the engineering report from Jon Jarosch, staff engineer.The applicant would need to comply with Mr. Jarosch’s conditions as stated in his report. Police Chief Paul Schnell has no issues with the proposal. Budget Impact None. Recommendation Approve the plans date-stampedJuly 8, 2014 for the proposed building, site and landscaping plansfor 3094White BearAvenue.Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated.Staff may approve minor changes to these plans. 2.The applicant shall comply with the conditions noted in the engineering report by Jon Jarosch dated July 11,2014. 3.The applicant shall comply with the conditions noted in the environmental report by Shann Finwall dated June 18, 2014. 4.Submit to staff acopy of the executed cross access easement agreement between the applicant and owner of the property to the north of the site. 5.The plans shall be revised to include the following for staff approval: a.Driveway setback five feet from the side and rear property lines. b.Drive aisle is at least 24 feet wide. c. Inclusionof therequiredhandicap-accessible parking spaces. d.Elevations and plans for the trash enclosure e.Revised north elevation adding additional architectural elements. f.Revised landscaping planwhich meets the city’s tree replacement requirements. g.Plans for meeting the screening requirement along the east property line. 6.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Reference Information Site Description Site size: 0.63 acres Existing land use: The former Mr. BBQ, now vacant Surrounding Land Uses North: Caribou Coffeeand auto mall South: Baker’s Square West: White Bear Avenue and Maplewood Mall East: Sibley Cove Apartment building Planning Land Use Plan designation: C (commercial) Zoning: BC (business commercial) Application Date The application for this request was considered complete on July 7, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is September 5, 2014. Attachments 1. Location Map 2.Applicant’s Letter 3.Site Plan 4.Building Elevations 5.Engineer’s Report dated July 11, 2014 6.Environmental Report dated June 11, 2014 7.Plans date-stamped July 8,2014(separate attachment) Attachment 2 Attachment 3 Attachment 4 Attachment 4 Attachment 5 Engineering Plan Review PROJECT: 3094 White Bear Avenue PROJECT NO: 14-17 COMMENTS BY: Jon Jarosch, P.E. – Staff Engineer DATE: 7-11-2014 PLAN SET: EngineeringPlans dated 7-1-2014 REPORTS: Storm Calculations – Dated 6-30-2014 The Applicant is proposing to remove the existing building at 3094 White Bear Avenue, along with the existing parking lot, and redevelop the site with a new retail building and parking lot. The amount of disturbance on this site is near the thresholdwhichrequires the applicant to meet the City’s stormwater managementrequirements.There is a slightreduction in impervious surfaces proposed on this site. City staff will work with the applicant to meet the intent of the stormwaterordinance based on the final disturbed area. This review does not constitute a final review of the plans, as the applicant will need to submit construction documents for final review,along with ratified agreements, prior to issuing building and grading permits. The following are engineeringreview comments on the design and act as conditions prior to issuing permits: Grading, Drainage,and Erosion Control 1)All slopesshall be 3H:1V or flatter. 2)Inlet protection devices shall be installed on allexistingstorm sewerthat receives runoff from the site and shall remain in place until the site is stabilized. This includes storm sewer along White Bear Avenue. 3)White Bear Avenue and any other paved areathat receives construction related sedimentsshall be swept as needed to keep the pavementclear of sediment and construction debris. 4)All pedestrian facilities shall be ADA compliant. 5)A copy of the project SWPPP and NDPES Permit shall be submitted prior to the issuance of a grading permit. Attachment 5 6)A dedicated concrete washout area/method shall be provided. 7)Drainage rates onto neighboring properties shall be equal to or less than existing. 8)The applicant shall work with the City to meet the intent of the City’s Stormwater Management Standards. 9)The proposed retaining walls have areas that are four feet or greater in height. As such, an engineered plan is required for these walls and a permit shall be obtained from the building department. Sanitary Sewer and Water Service 10)It appears that no modifications to the existing sanitary service are proposed. The applicant shall provide computations for thesanitary sewer serviceto ensure its adequacy for the buildings intended use. 11)Anyproposed water service modifications are subject to the review and conditions of Saint Paul Regional Water Services(SPRWS). The applicant shall submit plans and specifications to SPRWS for review and meet all requirements they may haveprior to the issuance of a grading permit by the City. 12)The applicant shall be responsible for paying any SAC, WAC, or PAC charges related to the improvements proposed with this project. Other 13)The main entrance to the parking lot would require vehicles to switchback abruptly at the southeast corner of the proposed building. The applicant shall provide documentation that the site is navigable without driving over the curbing. 14)Drive accesses are shown to connect to the property to the north in two locations. A copy of an access agreement signed bythe adjacent property owner shall be provided to the City prior to the issuance of grading permits. This access agreement shall also address whether or not additional drainage is being directed towards the neighboring propertyand how this drainage will be accommodated. 15)The applicant shall submit all necessary permit fees and letter of credit/escrow prior to the issuance of any permits. 16)A Ramsey County right-of-way permit will be required for any work within the right-of- way along White Bear Avenue. 17)The Owner shall satisfy all requirements of all permitting and reviewing agencies. Attachment 6 Environmental Review Project: 3094 White Bear Avenue Retail Building Dateof Plans: June 3, 2014 Date of Review: June 18, 2014 Location: 3094 White Bear Avenue Reviewers: Shann Finwall, Environmental Planner (651) 249-2304orshann.finwall@ci.maplewood.mn.us Background: The project redevelops the site from a restaurant to a new retail building. The project includes the removal of significanttrees. Tree Preservation Ordinance :Maplewood’s tree preservation ordinance describes a significant tree as a hardwood tree with a minimum of 6 inches in diameter, an evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a minimum of 12 inches in diameter. The ordinance requires any significant tree removed during redevelopment of the site to be replaced based on a tree mitigation calculation. The calculation takes into account the size of a tree removed versus overall significant trees situated on the property. Tree Removal :The certificate of survey shows 20 trees on the site, 12 of those are defined as significant trees (equaling 190diameterinches). Redevelopment of the site will result in the removal of 6 significant trees (equaling 102diameterinches). Tree Replacement: The City’s tree mitigation calculation determining the number of replacement trees equals 51.54 caliper inches.The landscape plan shows 9 new trees planted on the site (equaling 25.5 caliper inches).In order to meet the City’s tree preservation ordinance, the applicant must add 26.04 caliper inches of new trees to the site, or pay into the City’s tree fund at a rate of $60 per replacement caliper inch that is not planted on the site ($1,562.40). Tree Preservation Recommendation: 1.Revised Tree Replacement Worksheet: The landscape plan includes a tree replacement worksheet that is inaccurate. The worksheet states that there are 262 diameter inches of significant trees on the site, with 121 diameter inches removed. The worksheet further states that the required number of replacement trees on the site would be 16.76 caliper inches. Upon review of the species, number, and size of existing trees versus the size of trees removed, City staff has calculated the required tree replacement as 51.56 caliper inches. The applicant should submit a revised tree replacement worksheet which reflects the City’s tree replacement calculations accurately. 2.Revised Landscape Plan or Tree Fund Payment: a.The applicant must submit arevised landscape plan which shows a total of 51.56 caliper inches of replacement trees on the site; or b.The applicant must submit a payment to the City’s tree fund at a rate of $60 per replacement caliper inch that is not planted on the site. 1