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Home My WebLink About2014 06-09 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 9, 2014 City Hall, Council Chambers Meeting No. 10-14 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of May 12, 2014 City Council Workshop Minutes 2. Approval of May 12, 2014 City Council Meeting Minutes 3. Approval of May 20, 2014 Special City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS 1. Human Rights Commission Appointment G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Fee Waiver for a Temporary Food Sales Permit for Maplewood Athletic Association 3. Approval of a Fee Waiver for a Temporary Food Sales Permit for North East Soccer Association 4. Approval of Temporary Lawful Gambling Permits for Ramsey Nursing Home Foundation, 2000 White Bear Avenue 5. Approval Authorizing Construction of Code Compliant Entrance at 1902 City Building (Parks and Recreation Entrance) 6. Approval of Purchase of Tandem Axle Plow Truck 7. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, South Fire Station Improvements, City Project 12-14 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 6, TH 36/English Street Interchange Improvements, City Project 09-08 9. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 2 with Jorgenson Construction, Police Department Expansion Project – Phase 3 10. Approval of Contribution for Sponsorship of District 622 Educational Foundation’s STAARS Banquet 11. Approval of Resolution Authorizing Purchase of Insurance Agent Services 12. Approval of Resolution to Adopt State Performance Measures 13. Approval of Joint Powers Agreement Between the Saint Paul Police Department and the Maplewood Police Department for Reimbursement of Expenses Associated With the Gerald D. Vick Human Trafficking Task Force H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS 1. Approval of Warehousing in Business Commercial Districts by Conditional Use Permit Ordinance—First Reading J. NEW BUSINESS 1. Letter of Intent to Purchase Fire Station No. 1 (East County Line) a. Intent to Close Meeting (§13D.05 subd.3c) 2. Preliminary Approval for Issuance of Bonds 3. Approval of Home Occupation License for Just Rita’s, a Hair Salon Located at 2139 Edgerton Street 4. Approval of Design Plans and a Parking Reduction Authorization for the Mudslinger’s Coffee Kiosk at Bachmann’s, 2600 White Bear Avenue 5. Approval of a Conditional Use Permit for Used-Car Sales at the Maplewood Office Park, 1705 Cope Avenue 6. Approval of the Following Requests for a Holiday Station Store, 1285 Cope Avenue East a. Approval of a Resolution for a Conditional Use Permit Revision to Allow a Motor Fuel Station to be Open 24 hours a Day and to Have a Reduced Proximity to a Residential District b. Approval of a Resolution for Building and Parking Lot Setback Variances c. Approval of Design Plans 7. Gladstone Improvements Phase 2, City Project 14-01, Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications 8. Approval of Resolution In Support of Integrative Youth Development Programming K. AWARD OF BIDS None L. VISITOR PRESENTATIONS M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update N. COUNCIL PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2000 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 6:00 P.M. Monday, May 12, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:02 p.m. by Mayor Slawik. B. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Presentation of Comprehensive Annual Financial Report – 2013 Andy Grice, auditor at Kern , DeWenter, Viere, Ltd. addressed the council to give the presentation and answered questions. Finance Director Bauman answered additional questions of the council. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:32 p.m. May12, 2014 City Council Workshop Minutes 1 Council Packet Page Number 1 of 291 E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, April 28, 2014 Council Chambers, City Hall Meeting No. 09-14 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:03 p.m. by Mayor Slawik. B. PLEDGE OF ALLEGIANCE Neil Gunderson from Boy Scout Troup 294 addressed the council to explain why he was attending the meeting; and then lead the council in the pledge of allegiance. C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Absent Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1 Ramsey County Peace Officers Memorial N2 Thank You N3 Planning Commission N4 Cable Commission N5 North St. Paul City Council N6 Transportation Related Items Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of April 28, 2014 City Council Workshop Minutes Councilmember Juenemann moved to approve the April 28, 2014 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. May 12, 2014 City Council Meeting Minutes 1 Council Packet Page Number 2 of 291 E2 2. Approval of April 28, 2014 City Council Meeting Minutes Councilmember Cardinal moved to approve the April 28, 2014 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS Police Chief Schnell thanked everyone that participated in the memorial service held for Sergeant Joe Bergeron on May 1st which marks the 4th anniversary of his death. He them informed everyone that this week is National Police W eek. The Minnesota Association of Women Police (MAWP) presented Maplewood Police Detective Alesia Metry with the Officer of the Year Award at their annual conference this year. Lieutenant Kerry Crotty along with law enforcement command staff from all over Minnesota graduated from the ten week Northwestern Staff and Command School. 1. Lieutenant Michael Shortreed Promotion - Police Department – No Report Police Chief Schnell gave the staff report; he then presented the badge to Commander Shortreed’s wife, Jill Shortreed, for pinning of the badge. 2. Life Saving Award – Police Department – No Report Police Chief Schnell gave the staff report; he then presented officers Clint Abel and Jason Marino with the Live Saving Award. 3. League of Women Voters 60 Year Anniversary – Presentation of Historical Booklet Florence Sprague from the League of Women Voters addressed the council to give the report and answered questions of the council. 4. Approval of Resolution Proclamation Recognizing National Public Works Week: May 18-24, 2014 Public Works Director Thompson gave the staff report, then read the Proclamation Recognizing May 18-24, 2014 as Public Works Week. Councilmember Juenemann moved to approve the Proclamation Recognizing National Public Works Week, May 18-24. Seconded by Councilmember Koppen Ayes – All The motion passed. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G5, G6 and G10 be highlighted. May 12, 2014 City Council Meeting Minutes 2 Council Packet Page Number 3 of 291 E2 Councilmember Juenemann moved to approve agenda items G1-G12. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,027,623.96 Checks #92405 thru # 92443 dated 04/29/14 $ 282,226.49 Disbursements via debits to checking account dated 04/21/14 thru04/25/14 $ 253,259.60 Checks #92444 thru # 92483 dated 04/30/14 thru 05/06/14 $ 295,023.60 Disbursements via debits to checking account dated 04/28/14 thru 05/02/14 $ 1,858,133.65 Total Accounts Payable PAYROLL $ 518,192.21 Payroll Checks and Direct Deposits dated 04/25/14 $ 1,276.15 Payroll Deduction check # 9989980 thru # 9989983 dated 04/25/14 $ 519,468.36 Total Payroll $ 2,377,602.01 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 3 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, for the Police Department Expansion Project – Phase 3. Resolution 14-5-1059 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT May 12, 2014 City Council Meeting Minutes 3 Council Packet Page Number 4 of 291 E2 POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is a decrease of $11,481.00. The revised contract amount is $2,230,550.00. Adopted by the Maplewood City Council on this 12th day of May 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval to Close Debt Service Fund Councilmember Juenemann moved to approve the Finance Director to make entries necessary to account for the transfer listed above and to move any remaining balance sheet accounts to the new funds. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval to Transfer Funds Regarding Tax Abatement Note Councilmember Juenemann moved to approve the transfer of funds and related budget adjustments from the Legacy Village Tax Abatement District Fund to the G.O. Tax Abatement Bond Fund in the amount of $709,000.00; and redirect the 2014 LGA funds expected to be received later this year from the debt service funds to the TH36 and English project. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Spring Clean Up Summary Councilmember Juenemann gave the report. Councilmember Juenemann moved to approve the Spring Clean Up Summary. May 12, 2014 City Council Meeting Minutes 4 Council Packet Page Number 5 of 291 E2 Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Resolution of Support to Host a Minnesota GreenCorp Member Assistant City Manager Coleman gave the staff report. Councilmember Juenemann moved to approve the Resolution of Support to Host a Minnesota GreenCorps Member for the project year 2014-2015. Resolution 14-5-1060 Resolution of Support to Host a Minnesota GreenCorps Member WHEREAS, the City of Maplewood has applied to host an AmeriCorps member from the Minnesota GreenCorps, a program of the Minnesota Pollution Control Agency (MPCA), for the 2014-2015 program year; and WHEREAS, if the MPCA selects the City of Maplewood, the organization is committed to implementing the proposed Energy Conservation Project to assist with the implementation of the City’s Green Building Code and other energy and sustainability goals as described in the host site application, and in accordance with pre-scoped position description; and WHEREAS, MPCA requires that the City of Maplewood enter into a host site agreement with MPCA that identifies the terms, conditions, roles and responsibilities. NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood hereby agrees to enter into and sign a host site agreement with the MPCA to carry out the member activities specified therein and to comply with all of the terms, conditions, and matching provisions of the host site agreement. The Maplewood City Council authorizes and directs Shann Finwall, Environmental Planner, to sign the grant agreement on its behalf. Adopted this 12th day of May, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Payment to Ramsey-Washington Metro Watershed District (RWMWD) for Wicklanders Pond Dredging, City Project 13-12 Councilmember Juenemann moved to approve the final payment to Ramsey- Washington Metro Watershed District in the amount of $177,502.92 for Wicklanders Pond Dredging, City Project 13-12; and authorize the Finance Director to adjust the budget to $182,000 to allow final payment and closure of City Project 13-12. Seconded by Councilmember Koppen Ayes – All May 12, 2014 City Council Meeting Minutes 5 Council Packet Page Number 6 of 291 E2 The motion passed. 8. Approval of Purchase for Testing Services, Arkwright-Sunrise Area Street Improvements, Project 12-09 Councilmember Juenemann moved to approve the City Engineer to enter into a contract for services with Braun Intertec Company for testing and quality control-services for the Arkwright-Sunrise Area Street Improvements, City Project 12-09. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Traffic Control Signs, TH 36/English Street Interchange Improvements, City Project 09-08 Councilmember Juenemann moved to approve the local traffic control signs that were installed as part of the TH36/English Street Interchange Improvements, City Project 09- 08. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of Mutual Aid Agreements with Ramsey County Law Enforcement Agencies Police Chief Schnell gave the staff report. Councilmember Juenemann moved to approve the updated Mutual Aid Agreements with Ramsey County Law Enforcement Agencies. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Approval to Proceed, Gladstone Improvements Phase 2, Project 14-01 Councilmember Juenemann moved to approve the Gladstone Improvements Phase 2, City Project 14-01 and utilize the services of Kimley-Horn and Associates, Inc. as the project engineer; and authorize the finance director to make the necessary entries and establish City Project 14-01. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Approval to Proceed, County Road B Trail and Safety Improvements, City Project 14-02 Councilmember Juenemann moved to approve the County Road B Trail and Safety May 12, 2014 City Council Meeting Minutes 6 Council Packet Page Number 7 of 291 E2 Improvements, City Project 14-02 to proceed and utilize the services of Bolton and Menk, Inc. as the project engineer; and authorize the Finance Director to make the necessary transfers and establish City Project 14-02 t be finance by CIP Funds and PAC Funds once the funds are identified. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Approval of a Resolution to Create and Administer a Tax Increment Finance District for the Villages at Frost and English Project Assistant City Manager Coleman gave the staff report. Andy Huse from Sherman and Associates addressed the council to give additional information. Councilmember Juenemann moved to approve the Resolution Expressing Intent to Create and Administer a Tax Increment Finance District for Development of a Senior Living Project; and the Resolution Expressing Intent to Create and Administer a Tax Increment Finance District for Development of a Multi-Family Low to Moderate Income Housing Project. Resolution 14-5-1061 Resolution Expressing Intent to Create and Administer a Tax Increment Finance District for Development of a Senior Living Project WHEREAS: A. It has been proposed that the City of Maplewood, Minnesota (the "City") redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the “Developer”) that a portion of the Maplewood Bowl Site be developed for a project containing approximately 65 affordable senior living rental units (the “Senior Living Project”) which would revitalize the Maplewood Bowl Site and would meet the community needs for affordable senior housing within the area; and B. A need has been identified for additional affordable housing within the City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl Site; and C. The Developer has been working on redevelopment plans for the re-use May 12, 2014 City Council Meeting Minutes 7 Council Packet Page Number 8 of 291 E2 of the Maplewood Bowl Site, and has asked the City to undertake the development of a tax increment financing plan to assist in financing the rehabilitation and development of the Senior Living Project; and D. It is anticipated that successful redevelopment of the Maplewood Bowl Site and the development of the Senior Living Project will require assistance in the form of tax increment financing in order to achieve financial feasibility; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining that tax increment financing assistance is necessary for the Senior Living Project; and (iii) verification of development financing need that substantiates that “but for” the use of tax increment financing the Senior Living Project would be unable to proceed, the City intends to create and administer a tax increment financing district limited in terms sufficient to minimally meet financial requirements of the development in compliance with Minnesota Statutes, Section 469.174 through 469.1794, as amended. Resolution 14-5-1062 Resolution Expressing Intent to Create and administer a Tax Increment Finance District for Development of a Multi-Family Low to Moderate Income Housing Project WHEREAS: A. It has been proposed that the City of Maplewood, Minnesota (the "City") redevelop an area in the City known as the “Maplewood Bowl” site (the “Maplewood Bowl Site”). The City has received a proposal from Sherman Associates, Inc. (the “Developer”) that a portion of the Maplewood Bowl Site be developed for a project containing approximately 50 multi-family low to moderate income rental housing units (the “Multi-Family Project”) which would revitalize the Maplewood Bowl Site and would meet the community needs for affordable multi-family housing within the area; and B. A need has been identified for additional affordable housing within the City; and an opportunity for an adaptive re-use redevelopment of the Maplewood Bowl Site; and C. The Developer has been working on redevelopment plans for the re-use of the Maplewood Bowl Site, and has asked the City to undertake the development of a tax increment financing plan to assist in financing the rehabilitation and development of the Multi-Family Project; and D. It is anticipated that successful redevelopment of the Maplewood Bowl Site and the development of the Multi-Family Project will require assistance in the form of tax increment financing in order to achieve financial feasibility; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood that (i) subject to the City Council holding a public hearing; (ii) determining that tax increment financing assistance is necessary for the Multi-Family Project; and (iii) verification of development financing need that substantiates that “but for” the use of tax increment financing the Multi-Family Project would be unable to proceed, the City intends to create and administer a tax increment financing district limited in terms May 12, 2014 City Council Meeting Minutes 8 Council Packet Page Number 9 of 291 E2 sufficient to minimally meet financial requirements of the development in compliance with Minnesota Statutes, Section 469.174 through 469.1794, as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of an Off-Sale Intoxicating Liquor License for White Bear Liquor, 2223 White Bear Avenue Deputy Clerk Schmidt gave the staff report. Bereket Tsegi Medhania, applicant for White Bear Liquor addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve an Off-Sale Intoxicating Liquor License for White Bear Liquor, 2223 White Bear Avenue. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Acceptance of Comprehensive Annual Financial Report – 2013 Councilmember Cardinal moved to approve the City’s Comprehensive Annual Financial Report. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of a Side Yard Setback Variance Resolution for the Construction of a New Garage, 798 McKnight Road North Senior Planner Ekstrand gave the staff report. Councilmember Juenemann moved to approve the Resolution approving a side yard setback variance; approval is based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the side yard setback requirement stipulated by the ordinance would prohibit the building of a new garage because of the existing locations of the driveway and house. B. Approval of the requested side yard setback variance would benefit the adjacent properties because the site will be improved. C. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as a garage. and; approval of the side yard setback variance is based on the findings required by ordinance and subject to the following conditions: May 12, 2014 City Council Meeting Minutes 9 Council Packet Page Number 10 of 291 E2 A. Shall comply with all zoning and building code regulations regarding the building of garages. B. Must replace tree that was removed to build new garage. Resolution 14-5-1063 Site Yard Setback Variance Resolution WHEREAS, Stephen Mosner applied for a variance from the shoreland protection ordinance. WHEREAS, this variance applies to property located at 2843 Meadowlark Lane North. The property identification number for this property is: 25-29-22-33-0056 WHEREAS, Ordinance Section 44-108 of the R-1 Residence District, requires a setback of 5 feet from the side yard property line for garages and accessory buildings. WHEREAS, the applicant is proposing a setback of 3 feet, requiring a variance of 2 feet, from the side yard property line. WHEREAS, the history of this variance is as follows: 1. On May 6, 2014, the planning commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council approve the variance request. 3. The city council held a public meeting on May 12, 2014, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described variance based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the side yard setback requirement stipulated by the ordinance would prohibit the building of a new garage because of the existing locations of the driveway and house. B. Approval of the requested side yard setback variance would benefit the adjacent properties because the site will be improved. C. Approval would meet the spirit and intent of the ordinance since the proposed garage would be built in an area that is already maintained as a garage. Conditions of Approval: May 12, 2014 City Council Meeting Minutes 10 Council Packet Page Number 11 of 291 E2 Approval of the side yard setback variance is based on the findings required by ordinance and subject to the following conditions: A. Shall comply with all zoning and building code regulations regarding the building of garages. B. Must replace tree that was removed to build new garage. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Resolution Defining Precinct 12 Polling Location Deputy Clerk Schmidt answered questions of the council. Councilmember Koppen moved to approve the Resolution Defining Precinct 12 Polling Location. Resolution 14-5-1064 P-12 Polling Location Change WHEREAS, Beaver Lake School will be under construction and will not be available as a polling location; WHEREAS, Beaver Lake Lutheran Church has agreed to allow us to use the church as a polling location. NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota, does hereby approve Beaver Lake Lutheran Church as a Polling Location for Precinct 12 with no changes to the boundary lines. Seconded by Councilmember Juenemann Ayes – All The motion passed. 6. Approval of a Shoreland Setback Variance Resolution for the Construction of a Home Addition, 2843 Meadowlark Lane Senior Planner Ekstrand gave the staff report. David Gabel, property owner, addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve the resolution approving a shoreland setback variance from Kohlman Lake – a Class 4 Public Water. Approval is based on the following reasons: A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the shoreland setback requirement stipulated by the May 12, 2014 City Council Meeting Minutes 11 Council Packet Page Number 12 of 291 E2 ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. B. Approval of the requested shoreland setback variance would benefit the adjacent lake because the site will have its impervious surface area reduced. C. Approval would meet the spirit and intent of the ordinance since the proposed addition would be built in an area that is already maintained as lawn, which is also allowed by ordinance. D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans and does not require a permit or have any state statutes that prevent the addition from being built. and approval of the shoreland setback variance shall be subject to complying with all of the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review. Resolution 14-5-1065 Shoreland Setback Variance Resolution WHEREAS, David and Kathleen Gabel applied for a variance from the shoreland protection ordinance. WHEREAS, this variance applies to property located at 2843 Meadowlark Lane North. The property identification number for this property is: 04-29-22-31-0005 WHEREAS, Ordinance Section 44-1242 of the Shoreland Overlay District, requires a setback of 75 feet in width adjacent to a Class 4 Public Water. WHEREAS, the applicant is proposing a setback of 45 feet, requiring a variance of 30 feet, from the Class 4 Public Water. WHEREAS, the history of this variance is as follows: 1. On May 6, 2014, the planning commission held a public hearing to review this proposal. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of the city staff. The planning commission recommended that the city council approve the variance request. 3. The city council held a public meeting on May 12, 2014, to review this proposal. The council considered the report and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described variances based on the following reasons: May 12, 2014 City Council Meeting Minutes 12 Council Packet Page Number 13 of 291 E2 A. Strict enforcement of the ordinance would cause the applicant practical difficulties because complying with the shoreland setback requirement stipulated by the ordinance would prohibit the building of any permanent structures, substantially diminishing the potential of this lot. B. Approval of the requested shoreland setback variance would benefit the adjacent lake because the site will have its impervious surface area reduced. C. Approval would meet the spirit and intent of the ordinance since the proposed addition would be built in an area that is already maintained as lawn, which is also allowed by ordinance. D. The Minnesota Department of Natural Resources has reviewed the applicant’s plans and does not require a permit or have any state statutes that prevent the addition from being built. Conditions of Approval: Approval of the shoreland setback variance shall be subject to complying with all of the conditions of approval in Shann Finwall and Virginia Gaynor’s Environmental Review. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Juenemann Ayes – All The motion passed. 7. Approval of a Conditional Use Permit Resolution and Design Plans for a Building Addition to Beaver Lake Elementary School, 1060 Sterling Street Senior Planner Ekstrand gave the staff report. Mike Boland, ISD622 Operations & Maintenance Supervisor address the council to give additional information and answer questions. Councilmember Juenemann moved to approve the conditional use permit resolution approving the plans for the addition to Beaver Lake Elementary, located at 1060 Sterling Street North. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. May 12, 2014 City Council Meeting Minutes 13 Council Packet Page Number 14 of 291 E2 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. Resolution 14-5-1066 Conditional Use Permit WHEREAS, Independent School District 622, has applied for a conditional use permit to construct a building addition to the Beaver Lake Elementary School. WHEREAS, Section 44-1092 (3) requires a CUP for any educational institution. WHEREAS, this permit applies to the property located at 1060 Sterling Street North. The legal description of this property is: This property lies within the NE ¼ of Section 25, Township 29, Range 22, Ramsey County, Minnesota. PID #252922130064 WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. May 12, 2014 City Council Meeting Minutes 14 Council Packet Page Number 15 of 291 E2 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped April 15, 2014. Staff may approve minor changes. 2. The proposed construction shall be substantially started within one year of council approval or this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least two inches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 5. The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 6. The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 7. The applicant shall comply with all requirements of the city’s engineering department report dated April 15, 2014. The Maplewood City Council approved this resolution on May 12, 2014. May 12, 2014 City Council Meeting Minutes 15 Council Packet Page Number 16 of 291 E2 Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval of a Conditional Use Permit Resolution to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center, 3000 White Bear Avenue City Planner Ekstrand gave the staff report and answered questions of the council. Tom Schuette of Azure Properties addressed the council to give additional information and answer questions. Councilmember Cardinal moved to approve the conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The planting plan shall be subject to staff approval. Resolution 14-5-1067 Conditional Use Permit WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of- way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non-confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: May 12, 2014 City Council Meeting Minutes 16 Council Packet Page Number 17 of 291 E2 That part of the South ½ of the Northeast ¼ of the Northwest ¼, lying southerly of the north line of Woodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White Bear Avenue as now located by Final Certificate recorded as Document Number 1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. And The west 329.31 feet of the Northwest ¼ of the Northeast ¼ Section 2, Township 29 North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood, Ramsey County, Minnesota. And Part of the south 640.00 feet of the north 1321.33 feet of the west 329.31 feet of the Northwest ¼, of the Northeast ¼, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. May 12, 2014 City Council Meeting Minutes 17 Council Packet Page Number 18 of 291 E2 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped March 27, 2014. Staff may approve minor changes. 2. The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of a Conditional Use Permit Revision Resolution and Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street City Planner Ekstrand gave the staff report. Steven Wegland of Verizon Wireless addressed the council to give additional information and answer questions. Councilmember Cardinal moved to: A. Adopt the conditional use permit revision resolution approving the expansion of the cell phone and public safety communications facility at the St. Paul Regional Water Services water tower site at the corner of Hillwood Drive and Sterling Street. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined): May 12, 2014 City Council Meeting Minutes 18 Council Packet Page Number 19 of 291 E2 1. All construction shall follow the site plan approved by the city date-stamped February 18, 2014. The director of community development may approve minor changes. 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. B. Approve the plans date-stamped February 18, 2014 for the proposed equipment building for Verizon Wireless to locate on the water tower site at the corner of Hillwood Drive and Sterling Street. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall obtain a conditional use permit from the city council for the proposed expanded use of the site with an additional building and equipment by Verizon Wireless. 3. The applicant shall revise the landscape plan to show the planting locations of the trees to be staggered into two rows, instead of a single row. The applicant shall also work with staff on increasing the number of trees to the landscape plan to bolster the screening provided. The minimum height of these trees shall be six feet tall. The applicant shall make sure to maintain these trees and keep them watered. 4. If the building project results in a need for a retaining wall at the base of the proposed pre-fabricated building due to grades, the applicant shall provide a May 12, 2014 City Council Meeting Minutes 19 Council Packet Page Number 20 of 291 E2 detail of this wall for staff approval. 5. The proposed structure shall match the pattern and color of the existing structure. 6. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 7. The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Resolution 14-5-1068 Conditional Use Permit Revision WHEREAS, Verizon Wireless has applied for a conditional use permit revision be allowed to expand the wireless communications facility which is in place at the St. Paul Regional Water Services water tower site. WHEREAS, Section 44-1327 of the city ordinances requires a conditional use permit for communications towers, including their support equipment, in residential zoning districts. WHEREAS, this permit applies to the property located at the southwest corner of Hillwood Drive and Sterling Street. The legal description of this property is: Outlot B, Beth Heights First Addition, according to the recorded plat in Section 12, Township 28, Range 22 in Ramsey County, Minnesota. (PIN 12-28-22-43-0012) WHEREAS, the history of this conditional use permit is as follows: 1. On March 18, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On May 12, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. May 12, 2014 City Council Meeting Minutes 20 Council Packet Page Number 21 of 291 E2 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city date- stamped February 18, 2014. The director of community development may approve minor changes. 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. Ramsey County shall be responsible only for their communications equipment. 6. Verizon shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by their communications equipment. 7. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. May 12, 2014 City Council Meeting Minutes 21 Council Packet Page Number 22 of 291 E2 8. The applicant shall provide written approval of this project by the St. Paul Regional Water Services since the proposal is on their site. The Maplewood City Council approved this resolution on May 12, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Call Special Meeting to Consider Options to Fill City Manager Position Councilmember Cardinal moved to call for a special meeting of the City Council for Tuesday, May 20th at 5:00 p.m. to be held in the City Council chambers for the purpose of considering options and a schedule to fill the City Manager position. Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION 1. Christine Wrobel 2. John Wykoff 3. Bob Zick M. ADMINISTRATIVE PRESENTATIONS 1. Council Calendar Update City Manager Ahl gave the update providing the council with upcoming meetings and events. N. COUNCIL PRESENTATIONS 1. Ramsey County Peace Officer Memorial Councilmember Juenemann reported on the memorial services for fallen police officers. 2. Thank You Councilmember Juenemann thanked City Manager Ahl for everything he has done for the city and wished him well in his retirement. 3. Planning Commission Councilmember Cardinal gave an update on the last Planning Commission Meeting. May 12, 2014 City Council Meeting Minutes 22 Council Packet Page Number 23 of 291 E2 4. Cable Commission Councilmember Cardinal reported that a Subcommittee of the Cable Commission will be reviewing the Cable Commission’s By-Laws to make update recommendations. 5. North St. Paul City Council Councilmember Cardinal reported on the article about the City of North St. Paul that was in the Star Tribune newspaper on Thursday, May 8, 2014, discussing prayer at public meetings. 6. Transportation Related Items Mayor Slawik reported on the Rush Line, Gateway and TAB transportation projects. O. ADJOURNMENT Mayor Slawik adjourned the meeting at 8:56 p.m. May 12, 2014 City Council Meeting Minutes 23 Council Packet Page Number 24 of 291 E3 MINUTES MAPLEWOOD CITY COUNCIL SPECIAL CITY COUNCIL MEETING 5:00 P.M. Tuesday, May 20, 2014 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:04 p.m. by Mayor Slawik B. PLEDGE OF ALLEGIANCE C. ROLL CALL Nora Slawik, Mayor Present Marylee Abrams, Councilmember Present Robert Cardinal, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as submitted. Seconded by Councilmember Cardinal Ayes – All The motion passed. E. NEW BUSINESS 1. Options to Fill City Manager Position a. Approve Memorandum of Understanding Appointing Melinda Coleman as Interim City Manger City Manager Ahl gave the staff report and answered questions of the council. Human Resource Attorney Bethel answered additional questions of the council. Councilmember Cardinal moved to approve the Memorandum of Understanding Appointing Melinda Coleman as Interim City Manager with the condition that all duties for City Manager and Assistant City Manager be addressed as to who will be performing those duties and report back to the council at the June 23, 2014 City Council Meeting. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Slawik moved to create a subcommittee that would establish goals for the Interim City Manager; membership to be Mayor Slawik and Councilmember Abrams with Councilmember Juenemann as an alternate. May 20, 2014 Special City Council Meeting Minutes 1 Council Packet Page Number 25 of 291DRAFT E3 Seconded by Councilmember Cardinal Ayes – All The motion passed. b. Consider Options for Permanent City Manager Appointment City Manager Ahl gave the staff report and answered questions of the council. Councilmember Abrams moved to delay making a decision on the permanent City Manager until after the budget has been set in September. Seconded by Councilmember Juenemann Ayes – Council Members Abrams and Juenemann Nays – Mayor Slawik and Council Members Cardinal and Koppen The motion failed. Councilmember Cardinal moved to table the options for a permanent City Manager appointment until the June 23, 2014 City Council Meeting. Seconded by Councilmember Juenemann Ayes – Council Members Abrams, Cardinal and Juenemann Nays – Mayor Slawik and Councilmember Koppen The motion passed. F. ADJOURNMENT Mayor Slawik adjourned the meeting at 6:30 p.m. May 20, 2014 Special City Council Meeting Minutes 2 Council Packet Page Number 26 of 291DRAFT MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Lois Knutson, Senior Administrative Assistant DATE: June 3, 2014 SUBJECT: Human Rights Commission Appointment Introduction There is one opening on the Human Rights Commission. This opening is due to terms expiring and resignations. The City has advertised and accepted applications from interested individuals. The City Council then interviewed the candidate for the commission and filled out ballots during the Workshop prior to this meeting, which staff has tallied. Recommendation Staff recommends the City Council approve the attached resolution to appoint a candidate to the commission indicated. Human Rights Commission Annastacia Belladonna-Carrera, term expires May 1, 2015 Attachment 1. Resolution for Appointment F1 Council Packet Page Number 27 of 291 RESOLUTION BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individual, who has interviewed with the Maplewood City Council, to serve on the following commission: Human Rights Commission Annastacia Belladonna-Carrera, term expires May 1, 2015 F1, Attachment 1 Council Packet Page Number 28 of 291 TO:Melinda Coleman, Interim City Manager FROM:Gayle Bauman, Finance Director DATE: SUBJECT:APPROVAL OF CLAIMS 462,256.89$ Checks #92484 thru # 92533 dated 05/13/2014 thru 05/5/2014 278,355.61$ Disbursements via debits to checking account dated 05/05/2014 thru 05/09/2014. 1,607,505.05$ Checks # 92534 thru #92568 dated 05/20/2014 387,042.86$ Disbursements via debits to checking account dated 05/12/14 thru 05/16/14 325,761.31$ Checks #92571 thru #92605 dated 05/16/14 thru 05/27/14 256,986.14$ Disbursements via debits to checking account dated 05/19/14 thru 05/23/14 477,943.42$ Checks # 92606 thru # 92655 dated 05/29/14 thru 06/03/14 415,926.57$ Disbursements via debits to checking account dated 05/27/14 thru 05/30/14 4,211,777.85$ Total Accounts Payable 540,397.52$ Payroll Checks and Direct Deposits dated 05/09/2014 1,104.95$ Payroll Deduction check # 9990000 thru # 9990002 dated 05/09/2014 515,635.41$ Payroll Checks and Direct Deposits dated 05/23/2014 961.71$ Payroll Deduction check # 9990018 thru # 9990021 dated 05/23/2014 1,058,099.59$ Total Payroll 5,269,877.44$ GRAND TOTAL Attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL MEMORANDUM June 4, 2014 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: G1 Council Packet Page Number 29 of 291 Check Description Amount 92484 00585 NET BILLABLE TICKETS - APRIL 636.55 92485 03988 REIMB FOR WORKOUT SHOES 75.00 92486 00393 MONTHLY SURTAX - APRIL 19769123035 2,228.75 92487 00881 REIMB FOR MEALS & TAXI 4/8-4/11 253.50 92488 01546 SHIRTS FOR SPRING SOCCER 1,156.75 92489 01574 BITUMINOUS MATERIALS ~1,081.67 92490 04845 RECYCLING FEE - APRIL 38,828.25 92491 04192 EMS BILLING - APRIL 3,880.02 92492 01190 ELECTRIC & GAS UTILITY 22,081.89 01190 ELECTRIC UTILITY 15,168.62 01190 ELECTRIC & GAS UTILITY 1,227.41 01190 ELECTRIC UTILITY 66.56 01190 ELECTRIC UTILITY 15.88 92493 04419 REFS 1ST HALF SPRING VOLLEYBALL 300.00 92494 05324 RETAINER FEE/ADD'L WORK - APRIL 1,750.00 92495 01865 ASSIGNMENTS 1ST HALF V-BALL 202.50 92496 01871 REFS 1ST HALF SPRING VOLLEYBALL 75.00 92497 05215 SOCCER CLINIC INSTRUCTION 706.80 92498 05203 LINE DANCE INSTRUCTION SATURDAYS 138.00 92499 05206 PHOTOGRAPHY SERVICE APRIL 11 132.00 92500 05325 MCC SHOW MAY 17 FINAL PMT 2,000.00 92501 05025 TABLE SPONSORSHIP STAARS BANQUET 475.00 92502 05207 APPLICANT BACKGROUND CHECKS 60.00 92503 03538 REFS 1ST HALF SPRING VOLLEYBALL 375.00 92504 05030 EQUIP LEASE - MCC - PMT#22 4,344.07 92505 03218 REJECT CVR INCORRECT TOTAL 329.75 92506 04790 COSTUME FEES FOR SPRING RECITAL 1,125.00 92507 04142 DANCE INSTRUCTION APRIL 11 70.00 92508 05350 SPEAKER FOR BIRD BANDING PROG 150.00 92509 00001 REFUND J CARLSON SOCCER 130.00 92510 00001 T TRUONG ART CONTEST WINNER 65.00 92511 00001 M JOHNSON ART CONTEST WINNER 65.00 92512 00001 REFUND C HOPPER DENTAL COBRA INS 46.61 92513 00001 J TRUONG ART CONTEST WINNER 45.00 92514 00001 D BROWN ART CONTEST WINNER 45.00 92515 00001 REFUND CHAMPION PLUMBING PERMIT 41.00 92516 00001 J KLEIN ART CONTEST WINNER 35.00 92517 00001 REFUND J JANSEN LINE DANCE 33.00 92518 00001 E SELLIE ART CONTEST WINNER 30.00 92519 02008 BRIDGE INSPECTIONS 570.00 92520 04264 WATERFEST - ZERO WASTE EVENT 5/31 300.00 92521 05212 SPRING CLEAN UP 3,580.00 92522 03446 DEER PICK UP - APRIL 115.00 92523 01886 L325 REPAIR 588.00 92524 05120 REFS 1ST HALF SPRING VOLLEYBALL 150.00 92525 00198 WATER UTILITY 1,422.51 92526 01836 PRINTING FEES FOR MARKETING 37.00 92527 01550 ELECTRICAL INSPECTIONS - APRIL 2,408.60 92528 01565 PARTS & LABOR SWEEPER UNIT #714 4,702.79 01565 PARTS & LABOR SWEEPER UNIT #703 3,942.41 92529 05213 SPRING CLEAN UP 2,552.74 92530 05342 PROJ 12-14 FIRE DEPT SOUTH PMT#3 334,368.26 92531 02464 PAYING AGENT FEES 450.00 92531 02464 PAYING AGENT FEES 450.00 02464 PAYING AGENT FEES 225.0005/13/2014 US BANK 05/13/2014 TERRA GERERAL CONTRACTORS 05/13/2014 US BANK 05/13/2014 US BANK 05/13/2014 SWEEPER SERVICES 05/13/2014 SWEEPER SERVICES 05/13/2014 TENNIS ROLL OFF LLC 05/13/2014 GOPHER STATE ONE-CALL Check Register City of Maplewood 05/08/2014 Date Vendor 05/13/2014 JODI HALWEG 05/13/2014 MN DEPT OF LABOR & INDUSTRY 05/13/2014 STEVE LUKIN 05/13/2014 SUBURBAN SPORTSWEAR 05/13/2014 T A SCHIFSKY & SONS, INC 05/13/2014 TENNIS SANITATION LLC 05/13/2014 TRANS-MEDIC 05/13/2014 XCEL ENERGY 05/13/2014 XCEL ENERGY 05/13/2014 XCEL ENERGY 05/13/2014 XCEL ENERGY 05/13/2014 XCEL ENERGY 05/13/2014 LOUISE A. BEAMAN 05/13/2014 CHRISTIE BERNARDY 05/13/2014 DON BOWMAN 05/13/2014 KENNETH COOPER 05/13/2014 CORESTRONG FITNESS LLC 05/13/2014 DANCE & ENTERTAINMENT, LLC 05/13/2014 DAVID GRUPA PORTRAIT 05/13/2014 DEUCES WILD, LLC 05/13/2014 DIST 622 EDUCATION FOUNDATION 05/13/2014 EQUIFAX INFORMATION SERVICES 05/13/2014 PATRICK JAMES HUBBARD 05/13/2014 KANSAS STATE BANK OF MANHATTAN 05/13/2014 KLINE NISSAN 05/13/2014 MAYER ARTS, INC. 05/13/2014 POLLY MEYER 05/13/2014 MARK NILES NEWSTROM 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 ONE TIME VENDOR 05/13/2014 RAMSEY COUNTY PUBLIC WORKS 05/13/2014 RAMSEY-WASHINGTON 05/13/2014 RETROFIT COMPANIES, INC. 05/13/2014 SUMMIT INSPECTIONS 05/13/2014 RICK JOHNSON DEER & BEAVER INC 05/13/2014 ROSENBAUER MINNESOTA, LLC 05/13/2014 RICH SCHELL 05/13/2014 ST PAUL REGIONAL WATER SRVS 05/13/2014 ST PAUL, CITY OF G1, Attachment 1 Council Packet Page Number 30 of 291 92532 05284 REFS 1ST HALF SPRING VOLLEYBALL 225.00 92533 03738 ATTORNEY SRVS FEES/RENT - JUNE 6,700.00 462,256.89 50 Checks in this report. 05/13/2014 BOB WOSICK 05/15/2014 CHARLES E. BETHEL G1, Attachment 1 Council Packet Page Number 31 of 291 Settlement Date Payee Description Amount 5/5/2014 MN State Treasurer Drivers License/Deputy Registrar 27,284.80 5/6/2014 MN State Treasurer Drivers License/Deputy Registrar 54,593.37 5/7/2014 MN State Treasurer Drivers License/Deputy Registrar 42,109.06 5/8/2014 MN State Treasurer Drivers License/Deputy Registrar 19,691.99 5/9/2014 MN State Treasurer Drivers License/Deputy Registrar 49,222.04 5/9/2014 MN Dept of Natural Reso DNR electronic licenses 1,836.00 5/9/2014 US Bank VISA One Card Purchasing card items 47,351.01 5/9/2014 Optum Health DCRP & Flex plan payments 1,742.34 5/9/2014 ICMA (Vantagepointe)Deferred Compensation 4,014.00 5/9/2014 ING - State Plan Deferred Compensation 30,511.00 278,355.61 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 32 of 291 Transaction Date Posting Date Merchant Name Transaction Amount Name 04/18/2014 04/21/2014 RUN N FUN $112.00 CLINT ABEL 04/18/2014 04/21/2014 BOARD OF AELSLAGID $134.50 R CHARLES AHL 04/21/2014 04/22/2014 U OF M CCE NONCREDIT $235.00 R CHARLES AHL 04/24/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $254.75 R CHARLES AHL 04/25/2014 04/28/2014 UNIFORMS UNLIMITED INC.$17.10 MARK ALDRIDGE 04/17/2014 04/21/2014 OFFICE DEPOT #1090 $51.28 REGAN BEGGS 04/29/2014 05/01/2014 OFFICE DEPOT #1090 $73.43 REGAN BEGGS 04/30/2014 05/02/2014 OFFICE DEPOT #1090 $105.80 REGAN BEGGS 04/19/2014 04/21/2014 UNIFORMS UNLIMITED INC.$32.50 STANLEY BELDE 04/24/2014 04/28/2014 APPLE STORE #R054 $10.72 CHAD BERGO 04/24/2014 04/28/2014 APPLE STORE #R054 $62.12 CHAD BERGO 04/28/2014 04/29/2014 BESTBUY.COM 00009944 $0.02 CHAD BERGO 04/28/2014 04/29/2014 BESTBUY.COM 00009944 $2,024.61 CHAD BERGO 04/30/2014 05/02/2014 IMPARK 00200149 $10.00 CHAD BERGO 04/25/2014 04/28/2014 CUB FOODS #1599 $21.13 OAKLEY BIESANZ 05/01/2014 05/02/2014 TARGET 00011858 $26.97 NEIL BRENEMAN 04/23/2014 04/25/2014 VERIZON WRLS N7845-01 $128.51 TROY BRINK 04/24/2014 04/25/2014 U OF M PARKING AND TRANS $6.00 TROY BRINK 04/22/2014 04/24/2014 RED WING SHOE STORE $212.49 BRENT BUCKLEY 04/30/2014 05/01/2014 TARGET 00011858 $24.00 NATHAN BURLINGAME 04/30/2014 05/01/2014 MILLS FLEET FARM #2,700 $35.97 NATHAN BURLINGAME 04/23/2014 04/24/2014 03.WWW.ELREYJESUS.ORG $1.00 SARAH BURLINGAME 04/22/2014 04/24/2014 COPS PLUS, INC $95.68 DAN BUSACK 05/01/2014 05/02/2014 UNIFORMS UNLIMITED INC.$224.00 DANIEL BUSACK 04/23/2014 04/24/2014 EMERGENCY AUTOMOTIVE $133.00 JOHN CAPISTRANT 04/29/2014 04/30/2014 EVEREST EMERGENCY VEHICL $18.54 JOHN CAPISTRANT 04/17/2014 04/21/2014 SPRINT STORE #226 $85.67 NICHOLAS CARVER 04/23/2014 04/25/2014 SPRINT STORE #226 $53.55 NICHOLAS CARVER 04/28/2014 04/28/2014 INT'L CODE COUNCIL INC $34.23 NICHOLAS CARVER 04/18/2014 04/21/2014 HENRIKSEN ACE HARDWARE ($11.99)SCOTT CHRISTENSON 04/18/2014 04/21/2014 KNOWLAN'S MARKET #2 $20.66 SCOTT CHRISTENSON 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $71.82 SCOTT CHRISTENSON 04/28/2014 04/30/2014 INTERNATIONAL CHEMTEX $33.56 SCOTT CHRISTENSON 04/28/2014 04/30/2014 INTERNATIONAL CHEMTEX $502.52 SCOTT CHRISTENSON 04/29/2014 04/30/2014 VIKING ELECTRIC-CREDIT DE ($139.86)SCOTT CHRISTENSON 04/29/2014 04/30/2014 VIKING ELECTRIC-CREDIT DE $103.19 SCOTT CHRISTENSON 04/23/2014 04/25/2014 HOLIDAY STNSTORE 0309 $53.50 KERRY CROTTY 04/18/2014 04/21/2014 USPS 26833800033400730 $17.45 CHARLES DEAVER 04/23/2014 04/25/2014 THE HOME DEPOT 2810 $19.25 CHARLES DEAVER 04/24/2014 04/29/2014 BULBTRONICS INC FARMINGDA ($37.53)CHARLES DEAVER 04/29/2014 04/30/2014 MENARDS 3022 $7.69 CHARLES DEAVER 04/18/2014 04/21/2014 JOHN DEERE LANDSCAPES530 ($111.30)THOMAS DEBILZAN 04/18/2014 04/21/2014 JOHN DEERE LANDSCAPES530 $103.90 THOMAS DEBILZAN 04/29/2014 04/30/2014 CC MILITARY SURPLU $31.46 JOSEPH DEMULLING 04/18/2014 04/21/2014 PET FOOD EXPERTS $1,669.90 RICHARD DOBLAR 04/24/2014 04/24/2014 TI *TASER INTL $610.96 RICHARD DOBLAR 04/24/2014 04/25/2014 BEST BUY MHT 00000109 $37.49 RICHARD DOBLAR 04/22/2014 04/24/2014 COMMERCIAL POOL & SPA SUP $175.65 TOM DOUGLASS 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $34.44 TOM DOUGLASS 04/26/2014 04/28/2014 TABLE TOTER, INC $162.55 TOM DOUGLASS 04/30/2014 05/01/2014 CONTINENTAL RESEARCH COR $497.85 TOM DOUGLASS 05/01/2014 05/02/2014 HENRIKSEN ACE HARDWARE $10.47 TOM DOUGLASS 04/24/2014 04/24/2014 AMAZON.COM $34.95 JOHN DUCHARME 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$256.84 MICHAEL DUGAS 04/26/2014 04/28/2014 ST JOSEPH'S HOSPITAL $34.10 MICHAEL DUGAS G1, Attachment 1 Council Packet Page Number 33 of 291 04/30/2014 05/01/2014 SHARROW LIFTING PRODUCTS $105.00 DOUG EDGE 04/30/2014 05/01/2014 MILLS FLEET FARM #2,700 $10.55 DOUG EDGE 04/30/2014 05/02/2014 SEARS ROEBUCK 1122 $74.96 DOUG EDGE 04/23/2014 04/24/2014 BEST BUY MHT 00000109 $21.41 THOMAS EKSTRAND 04/28/2014 04/29/2014 BEST BUY MHT 00000109 $107.10 ANDREW ENGSTROM 04/19/2014 04/21/2014 UNIFORMS UNLIMITED INC.$325.98 VIRGINIA ERICKSON 04/23/2014 04/24/2014 TARGET 00011858 $9.42 PAUL E EVERSON 04/18/2014 04/21/2014 WW GRAINGER $345.08 LARRY FARR 04/18/2014 04/23/2014 WW GRAINGER ($421.21)LARRY FARR 04/21/2014 04/22/2014 MENARDS 3022 ($69.18)LARRY FARR 04/21/2014 04/22/2014 STATE SUPPLY $439.89 LARRY FARR 04/21/2014 04/22/2014 MENARDS 3022 $5.75 LARRY FARR 04/24/2014 04/25/2014 CINTAS 470 $25.00 LARRY FARR 04/26/2014 04/28/2014 MENARDS 3022 $11.51 LARRY FARR 04/29/2014 04/30/2014 MENARDS 3022 $47.99 LARRY FARR 04/30/2014 05/01/2014 METROPOLITAN MECHANICAL $791.00 LARRY FARR 05/01/2014 05/02/2014 CINTAS 470 $82.76 LARRY FARR 04/18/2014 04/21/2014 TARGET 00024067 $34.36 SHANN FINWALL 04/18/2014 04/21/2014 CARIBOU COFFEE CO #1152 $25.69 SHANN FINWALL 04/19/2014 04/21/2014 DOROTHY ANN BAKERY & CAFE $27.00 SHANN FINWALL 04/30/2014 05/01/2014 BRO-TEX, INC.$250.00 SHANN FINWALL 04/21/2014 04/21/2014 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 04/19/2014 04/21/2014 IDU*INSIGHT PUBLIC SEC $859.15 NICK FRANZEN 04/22/2014 04/22/2014 AMAZON.COM $559.96 NICK FRANZEN 04/26/2014 04/28/2014 IDU*INSIGHT PUBLIC SEC $69.74 NICK FRANZEN 04/26/2014 04/28/2014 IDU*INSIGHT PUBLIC SEC $266.38 NICK FRANZEN 04/29/2014 04/30/2014 SHI CORP $244.00 NICK FRANZEN 04/30/2014 05/01/2014 AWL*PEARSON EDUCATION $47.98 NICK FRANZEN 04/30/2014 05/01/2014 AMAZON MKTPLACE PMTS $73.17 NICK FRANZEN 05/01/2014 05/01/2014 AMAZON MKTPLACE PMTS $77.29 NICK FRANZEN 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$76.49 DEREK FRITZE 04/23/2014 04/24/2014 DICK'S CLOTHING&SPORTING $99.99 DEREK FRITZE 04/21/2014 04/22/2014 BACHMAN'S INC #0004 $13.65 VIRGINIA GAYNOR 04/28/2014 04/29/2014 LORMAN EDUCATION SERVICE $458.00 KAREN GUILFOILE 04/29/2014 05/01/2014 VERIZON WRLS M3099-01 $455.24 KAREN GUILFOILE 04/17/2014 04/21/2014 THE HOME DEPOT 2801 $37.46 MARK HAAG 04/23/2014 04/25/2014 VERIZON WRLS N7845-01 $53.55 MARK HAAG 04/23/2014 04/25/2014 MILLS FLEET FARM #2,700 $52.38 MARK HAAG 04/28/2014 04/29/2014 VIKING INDUSTRIAL CENTER $812.04 MARK HAAG 04/30/2014 05/01/2014 FASTENAL COMPANY01 $85.28 MARK HAAG 04/29/2014 04/30/2014 HENRIKSEN ACE HARDWARE $9.07 MILES HAMRE 04/23/2014 04/24/2014 HENRIKSEN ACE HARDWARE $5.99 TAMARA HAYS 04/30/2014 05/01/2014 JOHN DEERE LANDSCAPES530 $43.98 TAMARA HAYS 04/30/2014 05/02/2014 THE HOME DEPOT 2801 $4.97 TAMARA HAYS 04/21/2014 04/23/2014 THE HOME DEPOT 2801 $152.78 GARY HINNENKAMP 04/25/2014 04/28/2014 HENRIKSEN ACE HARDWARE $19.44 GARY HINNENKAMP 04/29/2014 04/30/2014 HENRIKSEN ACE HARDWARE $7.49 GARY HINNENKAMP 04/29/2014 04/30/2014 MENARDS 3059 $56.95 GARY HINNENKAMP 05/01/2014 05/02/2014 HENRIKSEN ACE HARDWARE $10.47 GARY HINNENKAMP 04/20/2014 04/21/2014 COMCAST CABLE COMM $83.89 RON HORWATH 04/23/2014 04/23/2014 COMCAST CABLE COMM $326.32 RON HORWATH 04/29/2014 04/29/2014 TARGET.COM *$43.46 RON HORWATH 04/29/2014 05/01/2014 DOLRTREE 3150 00031500 $26.78 RON HORWATH 04/18/2014 04/21/2014 DALCO ENTERPRISES, INC $741.70 DAVID JAHN 04/17/2014 04/21/2014 OFFICE MAX $66.85 TOM KALKA 04/18/2014 04/21/2014 THE UPS STORE 2171 $9.92 TOM KALKA G1, Attachment 1 Council Packet Page Number 34 of 291 04/24/2014 04/25/2014 FIRST SHRED $59.40 LOIS KNUTSON 04/28/2014 04/30/2014 OFFICE DEPOT #1090 $200.04 LOIS KNUTSON 04/29/2014 04/30/2014 NOODLESANDCOMPANYONLIN $86.19 LOIS KNUTSON 04/22/2014 04/24/2014 HP HOME STORE $83.53 JASON KREGER 04/23/2014 04/25/2014 OFFICE MAX $96.38 JASON KREGER 04/23/2014 04/25/2014 THE HOME DEPOT 2801 $85.64 JASON KREGER 04/24/2014 04/28/2014 THE HOME DEPOT 2801 $53.24 JASON KREGER 04/26/2014 04/28/2014 THE HOME DEPOT 2801 $69.67 JASON KREGER 04/28/2014 04/30/2014 OFFICE MAX $51.36 JASON KREGER 04/30/2014 05/01/2014 CDW GOVERNMENT $257.54 JASON KREGER 05/01/2014 05/02/2014 RADIOSHACK COR00161455 $26.77 JASON KREGER 04/22/2014 04/23/2014 BATTERIES PLUS #31 $56.56 NICHOLAS KREKELER 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$118.85 NICHOLAS KREKELER 04/28/2014 04/29/2014 PETSMART INC 461 $85.61 NICHOLAS KREKELER 04/28/2014 04/29/2014 MENARDS 3059 $51.36 NICHOLAS KREKELER 04/21/2014 04/22/2014 UNIFORMS UNLIMITED INC.($1,151.99)DAVID KVAM 04/21/2014 04/22/2014 UNIFORMS UNLIMITED INC.$1,151.99 DAVID KVAM 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$628.99 DAVID KVAM 04/22/2014 04/23/2014 UNIFORMS UNLIMITED INC.$10.00 DAVID KVAM 04/28/2014 04/29/2014 BEST BUY MHT 00000109 $128.52 RANDY LINDBLOM 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$149.85 STEVE LUKIN 04/20/2014 04/21/2014 REPUBLIC SERVICES TRASH $138.36 STEVE LUKIN 04/25/2014 04/29/2014 ASPEN MILLS INC.$118.50 STEVE LUKIN 04/29/2014 04/30/2014 CELLAIRIS $42.84 STEVE LUKIN 04/29/2014 04/30/2014 UNIFORMS UNLIMITED INC.$54.64 STEVE LUKIN 04/30/2014 05/01/2014 MENARDS 3059 $139.60 STEVE LUKIN 04/18/2014 04/21/2014 HEJNY RENTAL INC $95.21 SASHA MEYER 04/19/2014 04/21/2014 CUB FOODS #1599 $3.33 SASHA MEYER 04/22/2014 04/24/2014 BROADWAY RENTAL $308.98 SASHA MEYER 04/25/2014 04/28/2014 QNS*QUEENSBORO SHIRT $27.90 SASHA MEYER 05/01/2014 05/02/2014 WELCOME WAGON $138.00 SASHA MEYER 04/18/2014 04/21/2014 BOUND TREE MEDICAL LLC $138.99 MICHAEL MONDOR 04/23/2014 04/24/2014 MASIMO AMERICAS, INC $304.23 MICHAEL MONDOR 04/23/2014 04/25/2014 BOUND TREE MEDICAL LLC $252.26 MICHAEL MONDOR 04/24/2014 04/25/2014 MOTION COMPUTING INC $60.87 MICHAEL MONDOR 04/28/2014 04/30/2014 BOUND TREE MEDICAL LLC $225.00 MICHAEL MONDOR 04/30/2014 05/02/2014 BOUND TREE MEDICAL LLC $98.40 MICHAEL MONDOR 04/30/2014 05/02/2014 BOUND TREE MEDICAL LLC $3,034.89 MICHAEL MONDOR 05/01/2014 05/02/2014 BEST BUY MHT 00000109 $85.69 MICHAEL MONDOR 05/01/2014 05/02/2014 IN *CHOICE1 HEALTH CARE S $249.50 MICHAEL MONDOR 04/23/2014 04/24/2014 MENARDS 3059 $20.72 JOHN NAUGHTON 04/28/2014 04/29/2014 HENRIKSEN ACE HARDWARE $21.98 JOHN NAUGHTON 04/30/2014 05/01/2014 MENARDS 3022 $135.90 JOHN NAUGHTON 04/24/2014 04/25/2014 HEJNY RENTAL INC $111.17 ERICK OSWALD 04/17/2014 04/21/2014 OFFICE DEPOT #1090 $67.62 MARY KAY PALANK 04/23/2014 04/25/2014 OFFICE DEPOT #1090 $152.66 MARY KAY PALANK 04/18/2014 04/21/2014 BEARING DIST*$36.65 STEVEN PRIEM 04/18/2014 04/21/2014 BARNETT CHRYJEEPKIA $63.48 STEVEN PRIEM 04/18/2014 04/21/2014 AN FORD WHITE BEAR LAK $25.41 STEVEN PRIEM 04/18/2014 04/21/2014 TRUCK UTILITIES INC ST PA $6.80 STEVEN PRIEM 04/21/2014 04/22/2014 AUTO PLUS LITTLE CANADA $50.05 STEVEN PRIEM 04/21/2014 04/22/2014 AUTO PLUS LITTLE CANADA $55.52 STEVEN PRIEM 04/21/2014 04/22/2014 BARNETT CHRYJEEPKIA $162.00 STEVEN PRIEM 04/21/2014 04/22/2014 BARNETT CHRYJEEPKIA $103.20 STEVEN PRIEM 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS ($68.53)STEVEN PRIEM 04/21/2014 04/23/2014 DELMEDICO MACHINE SHOP $90.00 STEVEN PRIEM G1, Attachment 1 Council Packet Page Number 35 of 291 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS $141.18 STEVEN PRIEM 04/21/2014 04/23/2014 BOYER TRUCKS - PARTS $68.53 STEVEN PRIEM 04/22/2014 04/23/2014 TOWMASTER $237.45 STEVEN PRIEM 04/22/2014 04/23/2014 AUTO PLUS LITTLE CANADA $77.95 STEVEN PRIEM 04/22/2014 04/23/2014 MIDWEST LIFT WORKS $150.00 STEVEN PRIEM 04/22/2014 04/23/2014 BAUER BUILT TIRE 18 $722.18 STEVEN PRIEM 04/23/2014 04/24/2014 ASPEN EQUIPMENT-BLOOMIN $1,713.24 STEVEN PRIEM 04/23/2014 04/24/2014 AUTO PLUS LITTLE CANADA $18.81 STEVEN PRIEM 04/23/2014 04/24/2014 AUTO PLUS LITTLE CANADA $13.09 STEVEN PRIEM 04/23/2014 04/28/2014 COMO LUBE & SUPPLIES $160.69 STEVEN PRIEM 04/24/2014 04/25/2014 U OF M PARKING AND TRANS $6.00 STEVEN PRIEM 04/24/2014 04/25/2014 AUTO PLUS LITTLE CANADA $230.00 STEVEN PRIEM 04/24/2014 04/25/2014 PIONEER RIM & WHEEL HQ $155.32 STEVEN PRIEM 04/24/2014 04/25/2014 BAUER BUILT TIRE 18 $515.18 STEVEN PRIEM 04/28/2014 04/29/2014 BARNETT CHRYJEEPKIA $259.20 STEVEN PRIEM 04/28/2014 04/29/2014 MACQUEEN EQUIPMENT INC $843.38 STEVEN PRIEM 04/28/2014 04/29/2014 MACQUEEN EQUIPMENT INC $371.07 STEVEN PRIEM 04/28/2014 05/02/2014 MACQUEEN EQUIPMENT INC ($371.07)STEVEN PRIEM 04/28/2014 05/02/2014 MACQUEEN EQUIPMENT INC ($745.56)STEVEN PRIEM 04/29/2014 04/30/2014 FACTORY MTR PTS #1 $162.89 STEVEN PRIEM 04/29/2014 04/30/2014 AUTO PLUS LITTLE CANADA $17.32 STEVEN PRIEM 04/29/2014 04/30/2014 AUTO PLUS LITTLE CANADA $14.26 STEVEN PRIEM 04/29/2014 04/30/2014 AN FORD WHITE BEAR LAK $39.65 STEVEN PRIEM 04/29/2014 04/30/2014 AN FORD WHITE BEAR LAK $515.00 STEVEN PRIEM 04/29/2014 04/30/2014 TRUCK UTILITIES INC ST PA $36.60 STEVEN PRIEM 04/30/2014 05/01/2014 KATH FUEL OFFICE $347.12 STEVEN PRIEM 04/30/2014 05/01/2014 AUTO PLUS LITTLE CANADA $102.58 STEVEN PRIEM 04/30/2014 05/01/2014 BAUER BUILT TIRE 18 $870.10 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $7.25 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $16.36 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $21.46 STEVEN PRIEM 05/01/2014 05/02/2014 AUTO PLUS LITTLE CANADA $53.40 STEVEN PRIEM 05/01/2014 05/02/2014 BARNETT CHRYJEEPKIA $39.20 STEVEN PRIEM 04/23/2014 04/24/2014 JERRYS FLOOR STORE $102.84 KELLY PRINS 04/28/2014 04/30/2014 THE HOME DEPOT 2801 $122.68 KELLY PRINS 04/29/2014 05/01/2014 WALLY S UPHOLS80110026 $1,169.08 KELLY PRINS 04/29/2014 05/01/2014 THE HOME DEPOT 2801 $18.33 KELLY PRINS 04/30/2014 05/02/2014 WEBER AND TROSETH INC $124.35 KELLY PRINS 04/21/2014 04/22/2014 HILLYARD INC MINNEAPOLIS $1,508.21 MICHAEL REILLY 04/30/2014 05/01/2014 DALCO ENTERPRISES, INC $895.34 MICHAEL REILLY 04/30/2014 05/01/2014 AMAZON MKTPLACE PMTS $86.24 LORI RESENDIZ 05/01/2014 05/02/2014 AMAZON MKTPLACE PMTS $99.00 LORI RESENDIZ 04/18/2014 04/21/2014 PAYPAL *ASHLANDPROD $200.00 AUDRA ROBBINS 04/24/2014 04/28/2014 NATIONAL RECREATION &$78.13 AUDRA ROBBINS 04/26/2014 04/28/2014 CUB FOODS #1599 $18.14 AUDRA ROBBINS 04/18/2014 04/21/2014 RED WING SHOE STORE $191.24 RICK RUIZ 04/22/2014 04/23/2014 VL OAKDALE CONTRAC $13.47 ROBERT RUNNING 04/29/2014 04/30/2014 VIKING INDUSTRIAL CENTER $931.68 ROBERT RUNNING 04/18/2014 04/21/2014 T-MOBILE #1065 $32.00 DEB SCHMIDT 04/24/2014 04/25/2014 CUB FOODS #1599 $13.56 DEB SCHMIDT 04/29/2014 04/30/2014 LILLIE SUBURBAN NEWSPAPE $76.50 DEB SCHMIDT 05/01/2014 05/02/2014 HOLIDAY INN RAMP $4.00 DEB SCHMIDT 04/26/2014 04/28/2014 FEDEXOFFICE 00006205 $241.02 PAUL SCHNELL 04/22/2014 04/23/2014 HENRIKSEN ACE HARDWARE $6.41 SCOTT SCHULTZ 04/25/2014 04/28/2014 VERIZON WRLS N7845-01 $53.55 SCOTT SCHULTZ 04/29/2014 05/01/2014 USA MOBILITY WIRELE $39.65 SCOTT SCHULTZ G1, Attachment 1 Council Packet Page Number 36 of 291 04/30/2014 05/02/2014 ON SITE SANITATION INC $1,548.62 SCOTT SCHULTZ 04/24/2014 04/25/2014 TARGET 00011858 $30.39 CAITLIN SHERRILL 04/24/2014 04/28/2014 A-1 LAUNDRY $48.74 CAITLIN SHERRILL 04/18/2014 04/21/2014 KATANA FORENSICS INC $300.00 MICHAEL SHORTREED 04/22/2014 04/23/2014 POLAR CHEVROLET MAZDA $880.55 MICHAEL SHORTREED 04/30/2014 05/01/2014 UNIFORMS UNLIMITED INC.$45.48 MICHAEL SHORTREED 04/25/2014 04/28/2014 PUBLIC AGENCY TRAINING C $295.00 JOANNE SVENDSEN 04/26/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $322.77 JOANNE SVENDSEN 04/29/2014 04/30/2014 PAYPAL *MINNESOTAAS $45.00 JOANNE SVENDSEN 04/25/2014 04/28/2014 NAPA STORE 3279016 $19.25 RONALD SVENDSEN 04/27/2014 04/29/2014 NAPA STORE 3279016 $7.59 RONALD SVENDSEN 04/17/2014 04/21/2014 VERIZON WRLS M3099-01 $160.66 DAVID SWAN 04/18/2014 04/21/2014 BEST BUY MHT 00000109 $19.27 JAMES TAYLOR 04/26/2014 04/28/2014 CARIBOU COFFEE CO # 155 $38.53 JAMES TAYLOR 04/28/2014 04/29/2014 UNIVERSAL ATHLETIC $4,178.90 JAMES TAYLOR 04/24/2014 04/28/2014 NAPA STORE 3279016 $54.98 TODD TEVLIN 04/22/2014 04/24/2014 SCHULER SHOES $54.00 PAUL THEISEN 04/29/2014 04/30/2014 LANDS END INTERNET $62.29 PAUL THEISEN 04/22/2014 04/23/2014 U OF M CCE NONCREDIT $235.00 MICHAEL THOMPSON 04/24/2014 04/29/2014 GRAND VIEW LODGE & TENNIS $254.75 MICHAEL THOMPSON 04/18/2014 04/21/2014 UNIFORMS UNLIMITED INC.$27.50 JAY WENZEL 04/24/2014 04/25/2014 STREICHER'S MO $62.11 JAY WENZEL 04/25/2014 04/28/2014 OFFICE DEPOT #1090 $111.38 TAMMY YOUNG 04/30/2014 04/30/2014 FRANKLINCOVEYPRODUCTS $40.11 TAMMY YOUNG 04/18/2014 04/21/2014 MINN FIRE SVC CERT BOARD $20.00 SUSAN ZWIEG 04/18/2014 04/21/2014 DALCO ENTERPRISES, INC $34.40 SUSAN ZWIEG 04/18/2014 04/21/2014 RELIABLE $71.23 SUSAN ZWIEG 04/19/2014 04/21/2014 RELIABLE $25.98 SUSAN ZWIEG $47,351.01 G1, Attachment 1 Council Packet Page Number 37 of 291 Check Description Amount 92534 00120 MCC POOL CHEMICALS 1,036.97 92535 00216 LONDIN LANE TIF 1-13 4,000.00 00216 LEGACY VILLAGE TAX ABATEMENT RES 750.00 92536 05028 CITY HALL SOLAR SYSTEM LEASE-MAY 397.00 05028 MCC SOLAR SYSTEM LEASE - MAY 369.00 92537 01973 CAR WASHES - APRIL 56.14 92538 00393 66452 PRESSURE VESSEL 10.00 92539 05353 CONTRACT GASOLINE - MAY 14,046.94 05353 CONTRACT DIESEL - MAY 10,341.56 92540 01202 MAPLEWOOD MONTHLY - MAY 7,590.38 92541 01337 911 DISPATCH SERVICES - APRIL 31,877.31 01337 FLEET SUPPORT FEE - APRIL 458.64 01337 FLEET SUPPORT FEE - APRIL 414.96 92542 05352 REIMB FOR SOLID WASTE SEMINAR 55.00 92543 04199 JUVENILE REFERRAL SRVS PMT 1 OF 3 9,098.50 92544 04311 REIMB FOR K9 BOARDING CAMP 87.00 92545 05234 CAR WASHES - APRIL 41.82 92546 05313 CRIME VICTIM INFO CARDS 655.84 92547 04982 OPEB ACTUARIAL VALUATION 530.00 92548 02263 BOARDING & DESTRUCTION FEES-APRIL 1,465.50 92549 03597 REIMB FOR MILEAGE 4/10 - 5/8 13.72 92550 05355 BUSINESS SUBSIDY FROM EDA 50,000.00 92551 00983 LEASE PMT 5/15 - 6/15 453.00 92552 00986 MONTHLY SAC - APRIL 4,920.30 92553 05351 JACKING BEAM SAFETY SWITCH KIT 1,470.00 92554 00001 REFUND G MOHL FOR TRANS MEDIC 2,060.72 92555 00001 REFUND J FISHER MEDICA BENEFIT 120.00 92556 00001 REFUND GILBERT HP & BC BENEFIT 60.00 92557 00001 REFUND J CARLSON HP BENEFIT 20.00 92558 05354 SPEAKER FEE - 5/19 100.00 92559 01345 PROJ 09-08 COPY OF DOCUMENT 48.00 92560 02008 PROJ 08-13 CONSTRUCTION COST 1,170,000.00 02008 PROJ 08-13 CONSTRUCTION COSTS 272,387.49 92561 05290 TRUCK SWITCH 48.00 92562 01359 VEHICLE WASHES - APRIL 47.54 92563 01340 MEDICAL SUPPLIES 154.69 92564 01886 REPAIR TO L325 874.60 92565 01387 ADMIN FEE FOR STRESS TEST - MAY 100.00 92566 01836 CAD FEE JAN - MARCH 2,700.00 01836 RADIO MAINTENANCE CHARGES 290.80 01836 PRINTING FEES FOR MARKETING 85.00 01836 PRINTING FEES FOR MARKETING 37.00 92567 05023 ESCROW RELEASE 2286 CO RD D E 3,527.59 92568 00063 MONTHLY PMT 03/17 - 04/16 14,704.04 1,607,505.0535Checks in this report. Check Register City of Maplewood 05/16/2014 Date Vendor 05/20/2014 AQUA LOGIC INC 05/20/2014 ENERGY ALTERNATIVES SOLAR, LLC 05/20/2014 ERICKSON OIL PRODUCTS INC 05/20/2014 MN DEPT OF LABOR & INDUSTRY 05/20/2014 BRIGGS & MORGAN, P.A. 05/20/2014 BRIGGS & MORGAN, P.A. 05/20/2014 ENERGY ALTERNATIVES SOLAR, LLC 05/20/2014 RAMSEY COUNTY-PROP REC & REV 05/20/2014 RAMSEY COUNTY-PROP REC & REV 05/20/2014 RAMSEY COUNTY-PROP REC & REV 05/20/2014 MANSFIELD OIL CO 05/20/2014 MANSFIELD OIL CO 05/20/2014 NYSTROM PUBLISHING CO INC 05/20/2014 BOLER EXPRESS CAR WASH 05/20/2014 GRAPHIC DESIGN, INC. 05/20/2014 HILDI, INC. 05/20/2014 CHRISTOPHER SWANSON 05/20/2014 YOUTH SERVICE BUREAU, INC. 05/20/2014 JOSEPH DEMULLING 05/20/2014 METRO SALES INC 05/20/2014 METROPOLITAN COUNCIL 05/20/2014 MIDWEST LIFT WORKS 05/20/2014 HILLCREST ANIMAL HOSPITAL PA 05/20/2014 MARY JO HOFMEISTER 05/20/2014 LARKIN DANCE STUDIO 05/20/2014 ONE TIME VENDOR 05/20/2014 POLLINATION PRESS LLC 05/20/2014 RAMSEY COUNTY 05/20/2014 ONE TIME VENDOR 05/20/2014 ONE TIME VENDOR 05/20/2014 ONE TIME VENDOR 05/20/2014 REGAL AUTO WASH BILLING 05/20/2014 REGIONS HOSPITAL 05/20/2014 ROSENBAUER MINNESOTA, LLC 05/20/2014 RAMSEY COUNTY PUBLIC WORKS 05/20/2014 RAMSEY COUNTY PUBLIC WORKS 05/20/2014 RED POWER DIESEL SERVICE, INC. 05/20/2014 VERIZON WIRELESS 05/20/2014 DR. JAMES ROSSINI 05/20/2014 ST PAUL, CITY OF 05/20/2014 ST PAUL, CITY OF 05/20/2014 ST PAUL, CITY OF 05/20/2014 ST PAUL, CITY OF 05/20/2014 TIER 2 FUNDING GROUP, INC. G1, Attachment 1 Council Packet Page Number 38 of 291 Settlement Date Payee Description Amount 5/12/2014 MN State Treasurer Drivers License/Deputy Registrar 18,344.85 5/12/2014 U.S. Treasurer Federal Payroll Tax 109,761.01 5/12/2014 P.E.R.A.P.E.R.A.94,312.42 5/13/2014 MN State Treasurer Drivers License/Deputy Registrar 34,057.77 5/13/2014 MN State Treasurer State Payroll Tax 22,616.33 5/13/2014 MidAmerica - ING HRA Flex plan 23,213.82 5/13/2014 Labor Unions Union Dues 2,114.90 5/14/2014 MN State Treasurer Drivers License/Deputy Registrar 25,023.44 5/15/2014 MN State Treasurer Drivers License/Deputy Registrar 29,992.38 5/15/2014 VANCO Billing fee 114.25 5/16/2014 MN State Treasurer Drivers License/Deputy Registrar 24,336.53 5/16/2014 MN Dept of Natural Resources DNR electronic licenses 2,280.00 5/16/2014 Optum Health DCRP & Flex plan payments 875.16 387,042.86 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 39 of 291 Check Description Amount 92571 00001 REFUND T MCNEELY MEMBERSHIP 72.85 92572 00353 TRESPASS NOTICE FORMS 723.84 92573 04206 ATTORNEY SRVS FEES/RENT - JUNE 15,766.67 92574 02728 PROJ 12-14 PROF SRVS THRU 4/30 33,917.15 02728 PROJ 09-08 PROF SRVS THRU 4/30 3,423.79 92575 00985 WASTEWATER - JUNE 230,271.57 92576 04316 AUTO PAWN SYSTEM - APRIL 750.60 04316 AUTO PAWN SYSTEM - MARCH 703.80 92577 02105 MEMBERSHIP FEE JUNE 2014-MAY 2015 1,100.00 92578 01239 REIMB FOR MILEAGE 5/9 - 5/12 16.24 92579 04502 REIMB FOR DRY CLEANING UNIFORM 17.04 92580 01190 ELECTRIC & GAS UTILITY 5,078.67 01190 ELECTRIC & GAS UTILITY 2,142.06 01190 ELECTRIC & GAS UTILITY 371.41 01190 FIRE SIRENS 51.55 92581 03874 PW LOWER OFFICE FURNITURE 7,228.25 92582 04846 MEDICAL SUPPLIES 512.17 92583 04384 REPAIR TO SQUAD 951 CN 14012245 5,868.88 92584 04790 DANCE INSTRUCTION 5,056.00 92585 01175 MONTHLY UTILITIES - APRIL 2,708.16 01175 FIBER OPTIC ACCESS CHG - MAY 1,000.00 92586 00001 PROJ 09-15 PHOENIX RES SETTLEMENT 1,020.00 92587 00001 PROJ 09-15 DUFNER SETTLEMENT 1,020.00 92588 00001 PROJ 09-15 PHOENIX RES SETTLEMENT 945.00 92589 00001 PROJ 09-15 R GURROIA SETTLEMENT 780.00 92590 00001 PROJ 09-15 P THOMASON SETTLEMENT 780.00 92591 00001 PROJ 09-15 J GRUETT SETTLEMENT 600.00 92592 00001 REFUND N MAGELL MEMBERSHIP 56.78 92593 00001 REFUND SHEEHAN HP BENEFIT 40.00 92594 00001 REFUND STUEVE HP BENEFIT 40.00 92595 00001 REFUND TETZLAFF HP BENEFIT 40.00 92596 00001 REFUND THORWICK HP BENEFIT 40.00 92597 00001 REFUND B LAVELL MEMBER ON HOLD 27.49 92598 04964 ACUPUNCTURIST - FEB, MARCH, APRIL 480.00 92599 01345 ACTIVITY AT THE RECORDER/REG APRIL 390.00 92600 03879 EMS FEES - MAY 738.67 03879 EMS FEES - JUNE 438.67 92601 01647 ANNUAL DUES 75.00 92602 01691 TRAINING - BIERDEMAN 100.00 92603 04357 BIOMEDICAL SERVICES 144.00 92604 02464 PAYING AGENT FEES 450.00 02464 PAYING AGENT FEES 450.00 92605 04179 PROGRAM DISPLAY SIGN MCC - APRIL 325.00 325,761.3135Checks in this report. 05/27/2014 US BANK 05/27/2014 US BANK 05/27/2014 VISUAL IMAGE PROMOTIONS 05/27/2014 TRI-COUNTY LAW ENFORCEMENT 05/27/2014 U S POLICE CANINE ASSN INC 05/27/2014 UNIVERSAL HOSPITAL SRVS, INC. 05/27/2014 RAMSEY COUNTY 05/27/2014 SANSIO 05/27/2014 SANSIO 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 POINTS TO HEALTH LLC 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 ONE TIME VENDOR 05/27/2014 CITY OF NORTH ST PAUL 05/27/2014 CITY OF NORTH ST PAUL 05/27/2014 ONE TIME VENDOR 05/27/2014 HEALTHEAST 05/27/2014 LAMETTRYS COLLISION 05/27/2014 MAYER ARTS, INC. 05/27/2014 XCEL ENERGY 05/27/2014 XCEL ENERGY 05/27/2014 COMMERCIAL FURNITURE SERVICES 05/27/2014 BRADLEY REZNY 05/27/2014 XCEL ENERGY 05/27/2014 XCEL ENERGY 05/27/2014 CITY OF MINNEAPOLIS RECEIVABLES 05/27/2014 MN TRANSPORTATION ALLIANCE 05/27/2014 MARY KAY PALANK 05/27/2014 KIMLEY-HORN & ASSOCIATES INC 05/27/2014 METROPOLITAN COUNCIL 05/27/2014 CITY OF MINNEAPOLIS RECEIVABLES 05/27/2014 CURTIS 1000, INC. - MINNESOTA 05/27/2014 H A KANTRUD 05/27/2014 KIMLEY-HORN & ASSOCIATES INC 05/16/2014 ONE TIME VENDOR Check Register City of Maplewood 05/22/2014 Date Vendor G1, Attachment 1 Council Packet Page Number 40 of 291 Settlement Date Payee Description Amount 5/19/2014 MN State Treasurer Drivers License/Deputy Registrar 47,288.04 5/19/2014 MN Dept of Revenue Sales Tax 7,712.00 5/19/2014 MN Dept of Revenue Fuel Tax 428.07 5/20/2014 MN State Treasurer Drivers License/Deputy Registrar 27,758.79 5/21/2014 MN State Treasurer Drivers License/Deputy Registrar 23,694.07 5/22/2014 MN State Treasurer Drivers License/Deputy Registrar 25,168.23 5/22/2014 Pitney Bowes Postage 2,985.00 5/22/2014 ING - State Plan Deferred Compensation 30,249.00 5/23/2014 MN State Treasurer Drivers License/Deputy Registrar 28,031.95 5/23/2014 MN Dept of Natural Resources DNR electronic licenses 2,282.00 5/23/2014 US Bank VISA One Card*Purchasing card items 57,349.99 5/23/2014 ICMA (Vantagepointe)Deferred Compensation 4,039.00 256,986.14 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 41 of 291 Transaction D Posting Date Merchant Name Transaction AmouName 05/09/2014 05/13/2014 GRAND VIEW LODGE & TENNIS $254.77 R CHARLES AHL 05/06/2014 05/07/2014 L A POLICE GEAR INC $115.97 PAUL BARTZ 04/25/2014 05/05/2014 PAKOR, INC.$44.93 REGAN BEGGS 05/13/2014 05/14/2014 CUB FOODS #1599 $29.53 REGAN BEGGS 05/02/2014 05/05/2014 BESTBUY.COM 00009944 $417.76 CHAD BERGO 05/09/2014 05/12/2014 MACLOCKS-COMPULOCKS $227.59 CHAD BERGO 05/12/2014 05/13/2014 APL*APPLE ONLINE STORE $19.00 CHAD BERGO 05/13/2014 05/15/2014 THE HOME DEPOT 2801 $53.23 CHAD BERGO 05/06/2014 05/07/2014 USPS 26833800033400730 $49.00 OAKLEY BIESANZ 05/13/2014 05/14/2014 SEED SAVERS EXCHANGE INC.$32.01 OAKLEY BIESANZ 05/05/2014 05/07/2014 HUDSON HOUSE GRAND HOTEL $440.00 NEIL BRENEMAN 05/06/2014 05/07/2014 HENRIKSEN ACE HARDWARE $11.74 NEIL BRENEMAN 05/10/2014 05/12/2014 SUN RAY LANES $251.01 NEIL BRENEMAN 05/14/2014 05/15/2014 HENRIKSEN ACE HARDWARE $10.66 NEIL BRENEMAN 05/06/2014 05/08/2014 GARFIELD SUITES HOTEL $279.06 TROY BRINK 05/08/2014 05/09/2014 NEWMAN SIGNS $381.75 TROY BRINK 05/13/2014 05/14/2014 JOHN DEERE LANDSCAPES530 $158.90 TROY BRINK 05/14/2014 05/15/2014 HEJNY RENTAL INC $75.20 TROY BRINK 05/09/2014 05/12/2014 BROCK WHITE 180 $101.07 BRENT BUCKLEY 05/05/2014 05/07/2014 OFFICE MAX $32.12 DAN BUSACK 05/05/2014 05/07/2014 THE HOME DEPOT 2801 $32.12 DAN BUSACK 05/11/2014 05/12/2014 GREEN MILL $15.84 DAN BUSACK 05/11/2014 05/14/2014 SPECIALIZED ARMAMENT $1,800.00 DAN BUSACK 05/12/2014 05/14/2014 SCSU PARKING RAMP $12.00 DAN BUSACK 05/12/2014 05/14/2014 GREEN MILL $13.91 DAN BUSACK 05/13/2014 05/15/2014 GREEN MILL $19.00 DAN BUSACK 05/03/2014 05/05/2014 PAYPAL *JACKSONLW $85.00 DANIEL BUSACK 05/05/2014 05/06/2014 MIDWAY USA $31.57 DANIEL BUSACK 04/16/2014 05/13/2014 ZOHO CORPORATION ($87.34)JOHN CARNES 04/16/2014 05/13/2014 ZOHO CORPORATION ($174.67)JOHN CARNES 05/07/2014 05/12/2014 THE HOME DEPOT 2801 $25.86 SCOTT CHRISTENSON 05/12/2014 05/14/2014 THE HOME DEPOT 2801 $63.44 SCOTT CHRISTENSON 05/15/2014 05/16/2014 ELECTRIC MOTOR REPAIR $164.51 SCOTT CHRISTENSON 05/02/2014 05/05/2014 ACT*GTS EDUCATIONAL EV $225.00 MELINDA COLEMAN 05/02/2014 05/05/2014 KWIK TRIP 45400004549 $51.33 KERRY CROTTY 05/13/2014 05/14/2014 TWIN CITIES TRANS & REC $760.00 KERRY CROTTY 05/15/2014 05/16/2014 UNIFORMS UNLIMITED INC.$324.48 KERRY CROTTY 05/01/2014 05/05/2014 THE HOME DEPOT 2810 $85.59 CHARLES DEAVER 05/08/2014 05/09/2014 MENARDS 3022 $76.03 CHARLES DEAVER 05/09/2014 05/12/2014 THE HOME DEPOT 2810 $171.08 CHARLES DEAVER 05/10/2014 05/12/2014 G&K SERVICES 182 $126.90 CHARLES DEAVER 05/12/2014 05/14/2014 THE HOME DEPOT 2810 $34.43 CHARLES DEAVER 05/14/2014 05/15/2014 FRATTALLONES WOODBURY AC $8.74 CHARLES DEAVER 05/15/2014 05/16/2014 FRATTALLONES WOODBURY AC $9.63 CHARLES DEAVER 05/06/2014 05/08/2014 GARY CARLSON EQUIPMENT $880.00 THOMAS DEBILZAN 05/15/2014 05/16/2014 HEJNY RENTAL INC $266.49 THOMAS DEBILZAN 05/01/2014 05/05/2014 ELECTRICAL MECHANICAL SER $128.00 TOM DOUGLASS 05/02/2014 05/05/2014 HENRIKSEN ACE HARDWARE $3.84 TOM DOUGLASS 05/02/2014 05/05/2014 WW GRAINGER $56.59 TOM DOUGLASS 05/05/2014 05/06/2014 HENRIKSEN ACE HARDWARE $7.81 TOM DOUGLASS 05/06/2014 05/07/2014 WW GRAINGER $10.72 TOM DOUGLASS G1, Attachment 1 Council Packet Page Number 42 of 291 05/06/2014 05/08/2014 NUCO2 $154.97 TOM DOUGLASS 05/06/2014 05/08/2014 NUCO2 $245.50 TOM DOUGLASS 05/06/2014 05/08/2014 NUCO2 $345.89 TOM DOUGLASS 05/07/2014 05/09/2014 OFFICE MAX $61.68 TOM DOUGLASS 05/08/2014 05/12/2014 THE HOME DEPOT 2801 $57.60 TOM DOUGLASS 05/09/2014 05/12/2014 US PLASTICS/NEATLY SMART $128.86 TOM DOUGLASS 05/14/2014 05/15/2014 THE TRANE COMPANY $46.55 TOM DOUGLASS 05/14/2014 05/15/2014 THE TRANE COMPANY $103.80 TOM DOUGLASS 05/14/2014 05/15/2014 COMMERCIAL POOL & SPA SUP $37.49 TOM DOUGLASS 05/08/2014 05/09/2014 UNIFORMS UNLIMITED INC.($19.14)MICHAEL DUGAS 05/05/2014 05/06/2014 MOGREN LANDSCAPING $97.50 DOUG EDGE 05/06/2014 05/07/2014 OAKDALE RENTAL CENTER $194.00 DOUG EDGE 05/06/2014 05/12/2014 OAKDALE RENTAL CENTER ($194.00)DOUG EDGE 05/06/2014 05/12/2014 OAKDALE RENTAL CENTER $194.00 DOUG EDGE 05/12/2014 05/13/2014 MILLS FLEET FARM #2,700 ($15.65)DOUG EDGE 05/12/2014 05/14/2014 GRUBERS POWER EQUIPMENT $1.95 DOUG EDGE 05/12/2014 05/14/2014 THE HOME DEPOT 2801 $27.21 DOUG EDGE 05/12/2014 05/13/2014 SAFETYDEPOT.COM $50.10 ANDREW ENGSTROM 05/14/2014 05/16/2014 BOUND TREE MEDICAL LLC $28.00 PAUL E EVERSON 05/14/2014 05/16/2014 BOUND TREE MEDICAL LLC $650.20 PAUL E EVERSON 05/02/2014 05/05/2014 VERIZON WRLS N7845-01 $160.65 LARRY FARR 05/05/2014 05/06/2014 WM EZPAY $929.37 LARRY FARR 05/05/2014 05/06/2014 WM EZPAY $501.91 LARRY FARR 05/06/2014 05/07/2014 SCHINDLER ELEVATOR CORP $654.63 LARRY FARR 05/07/2014 05/08/2014 CINTAS 470 $334.12 LARRY FARR 05/08/2014 05/09/2014 CINTAS 470 $25.00 LARRY FARR 05/08/2014 05/12/2014 MARSDEN BLDG MAINTENANCE $1,837.00 LARRY FARR 05/08/2014 05/12/2014 MARSDEN BLDG MAINTENANCE $1,837.00 LARRY FARR 05/08/2014 05/12/2014 ADAM S PEST CONTROL INC $159.49 LARRY FARR 05/09/2014 05/12/2014 CERTIFIED LABORATORIES $398.21 LARRY FARR 05/09/2014 05/12/2014 CERTIFIED LABORATORIES $1,023.99 LARRY FARR 05/10/2014 05/12/2014 G&K SERVICES 182 $1,099.52 LARRY FARR 05/10/2014 05/12/2014 CINTAS 470 $124.16 LARRY FARR 05/10/2014 05/12/2014 CINTAS 470 $46.97 LARRY FARR 05/14/2014 05/16/2014 THE HOME DEPOT 2801 $97.88 LARRY FARR 05/15/2014 05/16/2014 REPUBLIC SERVICES TRASH $1,141.69 LARRY FARR 05/15/2014 05/16/2014 MUSKA ELECTRIC CO.$295.16 LARRY FARR 05/15/2014 05/16/2014 CINTAS 470 $82.76 LARRY FARR 05/02/2014 05/05/2014 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS 05/13/2014 05/14/2014 AT&T*BILL PAYMENT $71.28 MYCHAL FOWLDS 05/13/2014 05/14/2014 ELECTRO WATCHMAN INC $353.00 MYCHAL FOWLDS 05/13/2014 05/15/2014 THE PERCS INDEX $514.42 MYCHAL FOWLDS 05/05/2014 05/06/2014 BESTBUY.COM 00009944 $99.62 NICK FRANZEN 05/06/2014 05/07/2014 BESTBUY.COM 00009944 $99.62 NICK FRANZEN 05/06/2014 05/07/2014 AMAZON.COM $15.27 NICK FRANZEN 05/08/2014 05/09/2014 HP DIRECT-PUBLICSECTOR ($598.00)NICK FRANZEN 05/08/2014 05/09/2014 HP DIRECT-PUBLICSECTOR $3,509.42 NICK FRANZEN 05/12/2014 05/14/2014 THE HOME DEPOT 2801 $41.75 NICK FRANZEN 05/15/2014 05/16/2014 BEST BUY MHT 00000109 $401.69 NICK FRANZEN 05/16/2014 05/16/2014 AMAZON MKTPLACE PMTS $39.99 NICK FRANZEN 05/09/2014 05/12/2014 SPARTAN PROMOTIONAL GRP $78.25 VIRGINIA GAYNOR 05/08/2014 05/09/2014 BAT CONSERVATION INTL $30.00 CAROLE GERNES G1, Attachment 1 Council Packet Page Number 43 of 291 05/07/2014 05/08/2014 BEST BUY MHT 00000109 $53.55 CLARENCE GERVAIS 05/08/2014 05/09/2014 FEDEXOFFICE 00006171 $96.41 CLARENCE GERVAIS 05/09/2014 05/12/2014 BECKER FIRE & SAFETY SERV $87.00 CLARENCE GERVAIS 05/09/2014 05/12/2014 OFFICE DEPOT #1090 $120.56 JEAN GLASS 05/07/2014 05/08/2014 VZWRLSS*APOCC VISN $97.29 KAREN GUILFOILE 05/02/2014 05/05/2014 THE HOME DEPOT 2801 $61.12 TAMARA HAYS 05/02/2014 05/05/2014 TESSMAN COMPANY SAINT PAU $951.62 GARY HINNENKAMP 05/09/2014 05/12/2014 FASTENAL COMPANY01 $15.27 GARY HINNENKAMP 05/07/2014 05/09/2014 OFFICE MAX $43.64 TIMOTHY HOFMEISTER 05/09/2014 05/12/2014 NORTHERN TOOL EQUIP-MN $32.13 TIMOTHY HOFMEISTER 05/01/2014 05/05/2014 WEDDINGPAGES INC $319.50 RON HORWATH 05/05/2014 05/06/2014 ELIFEGUARD INC.$193.50 RON HORWATH 05/05/2014 05/06/2014 SWIMOUTLET.COM $108.75 RON HORWATH 05/09/2014 05/12/2014 MICHAELS STORES 2744 $29.45 RON HORWATH 05/07/2014 05/09/2014 MINNESOTA GOVERNMENT F $60.00 MARY JACKSON 05/06/2014 05/08/2014 THE HOME DEPOT 2801 $6.94 DAVID JAHN 05/07/2014 05/12/2014 THE HOME DEPOT 2801 $48.96 DAVID JAHN 05/08/2014 05/09/2014 TRADEMARK HARDWARE $121.12 DAVID JAHN 05/15/2014 05/16/2014 AMAZON MKTPLACE PMTS $38.08 JON JAROSCH 05/15/2014 05/16/2014 TARGET 00011858 $31.01 AMANDA JASKOWIAK 05/01/2014 05/05/2014 THE LIFFEY $11.96 LOIS KNUTSON 05/01/2014 05/05/2014 HONEYBAKED HAM $123.05 LOIS KNUTSON 05/02/2014 05/05/2014 SUN COUNTRY 3372107571761 $434.00 LOIS KNUTSON 05/08/2014 05/09/2014 FIRST SHRED $94.60 LOIS KNUTSON 05/08/2014 05/12/2014 OFFICE DEPOT #1090 $121.30 LOIS KNUTSON 05/12/2014 05/13/2014 FIREHOUSE SUBS #60 $76.67 LOIS KNUTSON 05/14/2014 05/16/2014 THE STAR TRIBUNE CIRCULAT $286.00 LOIS KNUTSON 05/09/2014 05/12/2014 WWW.NEWEGG.COM $26.98 JASON KREGER 05/13/2014 05/14/2014 SYX*TIGERDIRECT.COM $54.17 JASON KREGER 05/13/2014 05/14/2014 SYX*TIGERDIRECT.COM $199.98 JASON KREGER 05/16/2014 05/16/2014 AMAZON MKTPLACE PMTS $69.74 JASON KREGER 05/12/2014 05/13/2014 MENARDS 3059 ($19.24)NICHOLAS KREKELER 05/03/2014 05/05/2014 COMCAST CABLE COMM $70.60 DAVID KVAM 05/07/2014 05/08/2014 UNIFORMS UNLIMITED INC.$8.00 DAVID KVAM 05/13/2014 05/14/2014 HE MEDICAL TRANSPORT $452.62 DAVID KVAM 05/14/2014 05/14/2014 COMCAST CABLE COMM $44.65 DAVID KVAM 05/02/2014 05/05/2014 BEST BUY 00023911 $117.81 STEVE LUKIN 05/03/2014 05/05/2014 AIRGASS NORTH $12.07 STEVE LUKIN 05/05/2014 05/06/2014 BEST BUY 00023911 ($117.81)STEVE LUKIN 05/05/2014 05/06/2014 OVERHEAD DOOR COMP $279.47 STEVE LUKIN 05/05/2014 05/07/2014 ASPEN MILLS INC.$84.90 STEVE LUKIN 05/06/2014 05/07/2014 APL*APPLE ITUNES STORE $2.13 STEVE LUKIN 05/12/2014 05/13/2014 AIRGASS NORTH $269.25 STEVE LUKIN 05/09/2014 05/12/2014 BROADWAY RENTAL $658.84 SASHA MEYER 05/09/2014 05/12/2014 BROADWAY RENTAL $107.13 SASHA MEYER 05/14/2014 05/15/2014 GREEN MILL - WOODBURY $559.84 SASHA MEYER 05/07/2014 05/08/2014 ANCOM TECHNICAL CENTER IN $2,083.25 MICHAEL MONDOR 05/09/2014 05/12/2014 ANCOM TECHNICAL CENTER IN $430.00 MICHAEL MONDOR 05/14/2014 05/16/2014 PRIMARY PRODUCTS COMPANY $348.00 MICHAEL MONDOR 05/13/2014 05/15/2014 CERTIFIED LABORATORIES ($143.75)BRYAN NAGEL 05/14/2014 05/15/2014 CERTIFIED LABORATORIES $631.26 BRYAN NAGEL 05/02/2014 05/05/2014 AMAZON MKTPLACE PMTS $16.90 MICHAEL NYE G1, Attachment 1 Council Packet Page Number 44 of 291 05/02/2014 05/05/2014 CHANNING BETE CO AHA $48.15 MICHAEL NYE 05/02/2014 05/07/2014 SIRCHIE FINGER PRINT LABO $173.10 MICHAEL NYE 05/09/2014 05/12/2014 UNIFORMS UNLIMITED INC.$72.90 MICHAEL NYE 05/09/2014 05/12/2014 UNIFORMS UNLIMITED INC.$2.50 MICHAEL NYE 05/13/2014 05/15/2014 ZAGG OF ROSEDALE CENTER $59.44 MICHAEL NYE 05/13/2014 05/15/2014 APPLE STORE #R022 $288.17 MICHAEL NYE 05/07/2014 05/09/2014 OFFICE DEPOT #1090 $138.85 MARY KAY PALANK 05/02/2014 05/05/2014 SOL*SNAP-ON INDUSTRIAL $867.34 STEVEN PRIEM 05/05/2014 05/06/2014 BARNETT CHRYJEEPKIA $63.80 STEVEN PRIEM 05/05/2014 05/06/2014 BARNETT CHRYJEEPKIA $18.00 STEVEN PRIEM 05/05/2014 05/06/2014 AN FORD WHITE BEAR LAK $3.80 STEVEN PRIEM 05/05/2014 05/06/2014 POLAR CHEVROLET MAZDA $71.25 STEVEN PRIEM 05/06/2014 05/07/2014 FACTORY MTR PTS #1 $306.09 STEVEN PRIEM 05/06/2014 05/07/2014 AUTO PLUS LITTLE CANADA $35.59 STEVEN PRIEM 05/07/2014 05/08/2014 AUTO PLUS LITTLE CANADA $317.66 STEVEN PRIEM 05/07/2014 05/08/2014 BAUER BUILT TIRE 18 $1,126.22 STEVEN PRIEM 05/08/2014 05/09/2014 AUTO PLUS LITTLE CANADA ($15.00)STEVEN PRIEM 05/08/2014 05/09/2014 AUTO PLUS LITTLE CANADA $335.45 STEVEN PRIEM 05/08/2014 05/09/2014 BAUER BUILT TIRE 18 $517.00 STEVEN PRIEM 05/08/2014 05/12/2014 TRI-STATE BOBCAT $2.42 STEVEN PRIEM 05/11/2014 05/12/2014 SOL*SNAP-ON INDUSTRIAL $408.39 STEVEN PRIEM 05/12/2014 05/13/2014 AUTO PLUS LITTLE CANADA $6.14 STEVEN PRIEM 05/12/2014 05/13/2014 AN FORD WHITE BEAR LAK $121.24 STEVEN PRIEM 05/12/2014 05/14/2014 AUTOZONE3948 $42.84 STEVEN PRIEM 05/13/2014 05/14/2014 AN FORD WHITE BEAR LAK ($121.24)STEVEN PRIEM 05/13/2014 05/14/2014 D & D INSTRUMENTS $199.00 STEVEN PRIEM 05/13/2014 05/14/2014 AUTO PLUS LITTLE CANADA $87.58 STEVEN PRIEM 05/06/2014 05/07/2014 WW GRAINGER $121.85 KELLY PRINS 05/06/2014 05/08/2014 THE HOME DEPOT 2801 $49.01 KELLY PRINS 05/07/2014 05/08/2014 MUSKA ELECTRIC CO.$527.50 KELLY PRINS 05/13/2014 05/14/2014 HUFCOR $1,350.00 KELLY PRINS 05/06/2014 05/08/2014 MINNESOTA OCCUPATIONAL HE $383.20 TERRIE RAMEAUX 05/08/2014 05/12/2014 PIONEER PRESS ADVERTISING $1,162.50 TERRIE RAMEAUX 05/07/2014 05/08/2014 HILLYARD INC MINNEAPOLIS $1,060.57 MICHAEL REILLY 05/01/2014 05/05/2014 SCW FITNESS EDUCATION $270.00 LORI RESENDIZ 05/07/2014 05/09/2014 OFFICE DEPOT #1079 $16.59 AUDRA ROBBINS 05/07/2014 05/09/2014 OFFICE DEPOT #1090 $164.04 AUDRA ROBBINS 05/08/2014 05/09/2014 TARGET 00011858 $20.35 AUDRA ROBBINS 05/08/2014 05/09/2014 CUB FOODS #1599 $31.19 AUDRA ROBBINS 05/14/2014 05/15/2014 CTC*CONSTANTCONTACT.COM $55.00 AUDRA ROBBINS 05/08/2014 05/09/2014 VIKING INDUSTRIAL CENTER $226.24 ROBERT RUNNING 05/08/2014 05/09/2014 MILLS FLEET FARM #2,700 $61.79 ROBERT RUNNING 05/12/2014 05/13/2014 MENARDS 3059 $19.88 ROBERT RUNNING 05/12/2014 05/14/2014 THE HOME DEPOT 2801 ($3.32)ROBERT RUNNING 05/12/2014 05/14/2014 THE HOME DEPOT 2801 $49.95 ROBERT RUNNING 05/13/2014 05/15/2014 THE HOME DEPOT 2801 $113.20 ROBERT RUNNING 05/14/2014 05/15/2014 FASTENAL COMPANY01 $60.30 ROBERT RUNNING 05/15/2014 05/16/2014 WINNICK SUPPLY $389.78 ROBERT RUNNING 05/01/2014 05/05/2014 THE LIFFEY $6.92 DEB SCHMIDT 05/05/2014 05/06/2014 LILLIE SUBURBAN NEWSPAPE $337.88 DEB SCHMIDT 05/14/2014 05/15/2014 LILLIE SUBURBAN NEWSPAPE $255.00 DEB SCHMIDT 05/07/2014 05/12/2014 HOLIDAY STNSTORE 0388 $55.76 PAUL SCHNELL G1, Attachment 1 Council Packet Page Number 45 of 291 05/13/2014 05/14/2014 IN *ENCOMPASS TELEMATICS,$455.92 PAUL SCHNELL 05/07/2014 05/08/2014 FEDEXOFFICE 00006171 $68.71 SCOTT SCHULTZ 05/09/2014 05/12/2014 ON SITE SANITATION INC $31.43 SCOTT SCHULTZ 05/10/2014 05/12/2014 G&K SERVICES 182 $1,537.32 SCOTT SCHULTZ 05/10/2014 05/12/2014 CINTAS 60A SAP $106.61 SCOTT SCHULTZ 05/10/2014 05/12/2014 CINTAS 60A SAP $105.79 SCOTT SCHULTZ 05/15/2014 05/16/2014 REPUBLIC SERVICES TRASH $1,196.85 SCOTT SCHULTZ 05/09/2014 05/12/2014 AMAZON MKTPLACE PMTS $10.46 CAITLIN SHERRILL 05/14/2014 05/15/2014 BAKERS-SQUARE-REST #0670 $93.92 CAITLIN SHERRILL 05/15/2014 05/16/2014 AMAZON MKTPLACE PMTS $64.22 CAITLIN SHERRILL 05/03/2014 05/05/2014 TPA TAXI 18 $25.00 MICHAEL SHORTREED 05/03/2014 05/05/2014 DELTA AIR 0068240043324 $25.00 MICHAEL SHORTREED 05/08/2014 05/09/2014 SMITH PIERRE TAXI $25.00 MICHAEL SHORTREED 05/08/2014 05/09/2014 DELTA AIR 0068240515028 $25.00 MICHAEL SHORTREED 05/09/2014 05/12/2014 MARRIOTT 337UA WATERSIDE $520.80 MICHAEL SHORTREED 05/15/2014 05/16/2014 TOTAL REFRIGERATION SYSTE $133.59 MICHAEL SHORTREED 05/09/2014 05/12/2014 DEPARTMENT OF LABOR AND I $110.00 DAVID SWAN 05/06/2014 05/07/2014 STROMBERGS CHICKS & GAME $35.54 CHRIS SWANSON 05/12/2014 05/14/2014 OFFICE MAX $13.38 BRIAN TAUZELL 05/02/2014 05/05/2014 WWW COMMED ISD622 ORG $4,374.00 JAMES TAYLOR 05/09/2014 05/13/2014 GRAND VIEW LODGE & TENNIS $254.77 MICHAEL THOMPSON 05/04/2014 05/05/2014 VIRTUE PRINTING $257.22 TAMMY YOUNG 05/12/2014 05/14/2014 OFFICE DEPOT #1090 $94.02 TAMMY YOUNG 05/15/2014 05/16/2014 COMMERCIAL POOL & SPA SUP $21.79 TAMMY YOUNG 05/03/2014 05/05/2014 MENARDS 3028 $16.04 SUSAN ZWIEG $57,349.99 G1, Attachment 1 Council Packet Page Number 46 of 291 Check Description Amount 92606 01190 XCEL TO DIRECTIONAL BORE CABLE 1,160.50 92607 05114 GIS ASSISTANCE FOR NEW PROJ 440.00 92608 02149 MARKETING & ADVERTISING - MAY 4,000.00 92609 03658 REIMB FOR MILEAGE 3/15 - 4/30 46.65 92610 02728 PROJ 14-01 PROF SRVS THRU 4/30 17,986.87 92611 01202 RECREATION BROCHURE & POSTAGE 14,050.78 92612 01409 PDEP PROJ CONSULTING FEES 13,676.56 92613 01463 MCC MASSAGES - APRIL 1 - 15 640.50 01463 MCC MASSAGES - APRIL 16 - 30 567.00 92614 01574 BITUMINOUS MATERIALS ~2,082.67 92615 05305 CONTRACT 500-0371083 723.20 05305 CONTRACT 500-0371999 546.67 05305 CONTRACT 500-0282620 457.74 05305 CONTRACT 500-0264726 356.53 05305 CONTRACT 500-0264717 282.77 05305 CONTRACT 500-0380041 261.82 05305 CONTRACT 500-0328559 212.30 05305 CONTRACT 500-0395052 164.16 05305 CONTRACT 500-0373496 78.46 05305 CONTRACT 500-0349366 67.71 05305 CONTRACT 500-0264705 39.79 92616 01190 ELECTRIC & GAS UTILITY 24,219.24 92617 00896 MEMBERSHIP RENEWAL 160.00 92618 01047 ROLL GOODS FOR SIGN FABRICATION 1,368.75 01047 ROLL GOODS FOR SIGN FABRICATION 1,038.75 01047 ROLL GOODS FOR SIGN FABRICATION 918.75 92619 04848 MONTHLY PREMIUM - JUNE 274.79 92620 03958 REIMB FOR MEAL & BOOT REPAIR 88.99 92621 02750 REIMB FOR TUITION & BOOKS 677.98 92622 00420 VEHICLE CLEANING & DETAILING 209.00 92623 00003 ESCROW REL DERCON 2023 DULUTH 500.00 92624 02929 LTC MONTHLY PREMIUM - JUNE 366.84 92625 00644 MONTHLY PREMIUM - JUNE 12,287.26 92626 05032 PRINTING SRVS 01/01 - 03/31 4,829.99 92627 04992 2013 AUDIT FINAL PMT 1,375.00 92628 00827 INSURANCE 13/14 VACANT PROPERTY 516.00 92629 05355 BUSINESS SUBSIDY FROM EDA-PERMITS 20,000.00 92630 02823 REIMB FOR COMPACT PISTOL 400.00 92631 03818 MONTHLY PREMIUM - JUNE 167,753.90 92632 04007 HOSPITALITY FEE FOR 2014 35.00 92633 01095 NEW FENCING AT THE MCC 4,100.00 92634 01125 TRAFFIC & TRAN ENG SYMPOSIUM 50.00 92635 01126 MONTHLY PREMIUM - JUNE 496.00 92636 05210 CASTINGS/COVERS FOR MANHOLES 3,478.29 92637 04244 2014 FORD POLICE UTILITY VEHICLES 26,273.82 04244 2014 FORD POLICE UTILITY VEHICLES 26,273.82 04244 2014 FORD POLICE UTILITY VEHICLE 26,273.82 92638 05356 VIDEOGRAPHER SRVS - MARCH 874.00 05356 VIDEOGRAPHER SRVS - APRIL 874.00 92639 00001 REFUND C LIEDER MEDICA BENEFIT 300.00 92640 00001 REFUND R SAFFORD MEDICA BENEFIT 180.00 92641 00001 REFUND S BRUNNER HP BENEFIT 100.00 92642 00001 REFUND M WALLISCH HP BENEFIT 80.0006/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 NELSON AUTO CENTER 06/03/2014 NORTH SUBURBAN ACCESS CORP 06/03/2014 NORTH SUBURBAN ACCESS CORP 06/03/2014 NEENAH FOUNDRY CO 06/03/2014 NELSON AUTO CENTER 06/03/2014 NELSON AUTO CENTER 06/03/2014 MODERN FENCE & CONST INC 06/03/2014 N C I T E 06/03/2014 NCPERS MINNESOTA 06/03/2014 JERROLD MARTIN 06/03/2014 MEDICA 06/03/2014 MN DEPT OF HEALTH 06/03/2014 KERN, DEWENTER, VIERE, LTD 06/03/2014 L M C I T 06/03/2014 LARKIN DANCE STUDIO 06/03/2014 GLTC PREMIUM PAYMENTS 06/03/2014 HEALTHPARTNERS 06/03/2014 IMAGING PATH 06/03/2014 RICHARD DAWSON 06/03/2014 DOWNTOWNER DETAIL CENTER 06/03/2014 ESCROW REFUND 06/03/2014 3M 06/03/2014 AVESIS 06/03/2014 MARKESE BENJAMIN 05/30/2014 M C M A 06/03/2014 3M 06/03/2014 3M 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 XCEL ENERGY 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 TOSHIBA FINANCIAL SERVICES 06/03/2014 SISTER ROSALIND GEFRE 06/03/2014 SISTER ROSALIND GEFRE 06/03/2014 T A SCHIFSKY & SONS, INC 06/03/2014 KIMLEY-HORN & ASSOCIATES INC 06/03/2014 NYSTROM PUBLISHING CO INC 06/03/2014 S E H 06/03/2014 BOLTON & MENK, INC. 06/03/2014 HEIDI CAREY 06/03/2014 CHARLES DEAVER Check Register City of Maplewood 05/29/2014 Date Vendor 05/29/2014 XCEL ENERGY G1, Attachment 1 Council Packet Page Number 47 of 291 92643 00001 REFUND S ROESSLER MEDICA BENEFIT 60.00 92644 00001 REFUND T QUINN MEDICA BENEFIT 40.00 92645 00001 REFUND B MILLER AUTOPAY 40.00 92646 00001 REFUND ASPHALT & CONCRETE PERMIT 28.00 92647 00001 REFUND D SUBY HP BENEFIT 20.00 92648 00396 TRAINING - ALDRIDGE 75.00 92649 02001 PHONE SERVICE - MAY 2,353.75 02001 ADD'L UNITS OF AIRWATCH MOBILE 1,530.00 92650 00006 REFUND DITMORE/MEYER HP BENEFIT 380.00 92651 00006 REFUND B CARLSON MEMBERSHIP 219.83 92652 00006 REFUND G SMITH BCBS BENEFIT 120.00 92653 01836 JAN/FEB WIRELESS/RMS SRVS 15,457.30 01836 ASPHALT 333.90 92654 05357 LOCKERS FOR PD & FIRE STATION 67,548.97 92655 01876 CONSULTATION FEE COUNCIL STAFF 5,520.0006/03/2014 WHAT WORKS INC 477,943.4250Checks in this report. 06/03/2014 ST PAUL, CITY OF 06/03/2014 ST PAUL, CITY OF 06/03/2014 WELDON COMPANY, LLC 06/03/2014 SILVER FIT 06/03/2014 SILVER FIT 06/03/2014 SILVER FIT 06/03/2014 MN DEPT OF PUBLIC SAFETY 06/03/2014 CITY OF ROSEVILLE 06/03/2014 CITY OF ROSEVILLE 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR 06/03/2014 ONE TIME VENDOR G1, Attachment 1 Council Packet Page Number 48 of 291 Settlement Date Payee Description Amount 5/27/2014 MN State Treasurer Drivers License/Deputy Registrar 58,130.49 5/27/2014 U.S. Treasurer Federal Payroll Tax 97,836.59 5/27/2014 P.E.R.A.P.E.R.A.93,941.86 5/27/2014 MidAmerica - ING HRA Flex plan 13,590.74 5/27/2014 Labor Unions Union Dues 3,551.62 5/28/2014 MN State Treasurer Drivers License/Deputy Registrar 34,343.68 5/28/2014 MN State Treasurer State Payroll Tax 20,518.35 5/29/2014 MN State Treasurer Drivers License/Deputy Registrar 45,148.04 5/30/2014 MN State Treasurer Drivers License/Deputy Registrar 47,469.79 5/30/2014 Optum Health DCRP & Flex plan payments 1,395.41 415,926.57 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account G1, Attachment 1 Council Packet Page Number 49 of 291 CHECK #CHECK DATE EMPLOYEE NAME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 05/09/14 ABRAMS, MARYLEE 448.23 05/09/14 AHL, R. CHARLES 5,959.42 05/09/14 KOPPEN, MARVIN 448.23 05/09/14 CARDINAL, ROBERT 448.23 05/09/14 JUENEMANN, KATHLEEN 448.23 05/09/14 COLEMAN, MELINDA 5,213.95 05/09/14 SLAWIK, NORA 509.26 05/09/14 CHRISTENSON, SCOTT 2,020.19 05/09/14 FARR, LARRY 3,353.56 05/09/14 KNUTSON, LOIS 2,397.07 05/09/14 KANTRUD, HUGH 184.62 05/09/14 RAMEAUX, THERESE 3,395.44 05/09/14 BAUMAN, GAYLE 4,893.93 05/09/14 JAHN, DAVID 2,237.03 05/09/14 BURLINGAME, SARAH 244.66 05/09/14 JACKSON, MARY 2,219.29 05/09/14 KELSEY, CONNIE 2,705.98 05/09/14 ANDERSON, CAROLE 1,108.43 05/09/14 DEBILZAN, JUDY 1,412.96 05/09/14 GUILFOILE, KAREN 4,742.41 05/09/14 SCHMIDT, DEBORAH 3,158.62 05/09/14 RUEB, JOSEPH 2,999.40 05/09/14 BEGGS, REGAN 1,640.21 05/09/14 MECHELKE, SHERRIE 804.75 05/09/14 MOY, PAMELA 1,587.35 05/09/14 SPANGLER, EDNA 1,190.51 05/09/14 LARSON, MICHELLE 1,984.20 05/09/14 SCHOENECKER, LEIGH 1,803.39 05/09/14 VITT, SANDRA 1,048.11 05/09/14 OSTER, ANDREA 1,991.11 05/09/14 RICHTER, CHARLENE 1,082.03 05/09/14 KVAM, DAVID 4,390.70 05/09/14 PALANK, MARY 1,988.80 05/09/14 WEAVER, KRISTINE 2,459.40 05/09/14 CORCORAN, THERESA 1,992.19 05/09/14 SHORTREED, MICHAEL 4,266.68 05/09/14 SVENDSEN, JOANNE 2,194.22 05/09/14 POWELL, PHILIP 21,885.66 05/09/14 SCHNELL, PAUL 4,840.36 05/09/14 ALDRIDGE, MARK 3,252.33 05/09/14 BAKKE, LONN 3,441.80 05/09/14 THOMFORDE, FAITH 1,640.19 05/09/14 ABEL, CLINT 3,066.44 G1, Attachment 1 Council Packet Page Number 50 of 291 05/09/14 BENJAMIN, MARKESE 3,174.59 05/09/14 BIERDEMAN, BRIAN 4,600.28 05/09/14 BARTZ, PAUL 874.52 05/09/14 BELDE, STANLEY 3,252.33 05/09/14 CROTTY, KERRY 3,757.60 05/09/14 DEMULLING, JOSEPH 3,649.01 05/09/14 BUSACK, DANIEL 4,453.89 05/09/14 CARNES, JOHN 2,562.02 05/09/14 ERICKSON, VIRGINIA 3,318.01 05/09/14 FORSYTHE, MARCUS 3,115.90 05/09/14 DOBLAR, RICHARD 4,177.08 05/09/14 DUGAS, MICHAEL 4,417.11 05/09/14 HAWKINSON JR, TIMOTHY 2,998.13 05/09/14 HER, PHENG 3,093.23 05/09/14 FRITZE, DEREK 3,355.40 05/09/14 GABRIEL, ANTHONY 3,503.62 05/09/14 HOFMEISTER, TIMOTHY 496.00 05/09/14 JASKOWIAK, AMANDA 480.00 05/09/14 HIEBERT, STEVEN 3,885.93 05/09/14 HOEMKE, MICHAEL 2,003.97 05/09/14 KONG, TOMMY 3,066.44 05/09/14 KREKELER, NICHOLAS 962.89 05/09/14 JOHNSON, KEVIN 4,538.66 05/09/14 KALKA, THOMAS 982.09 05/09/14 LANGNER, TODD 3,231.01 05/09/14 LU, JOHNNIE 3,066.44 05/09/14 KROLL, BRETT 3,066.44 05/09/14 LANGNER, SCOTT 3,228.28 05/09/14 MARTIN, JERROLD 3,541.95 05/09/14 MCCARTY, GLEN 3,362.53 05/09/14 LYNCH, KATHERINE 3,285.75 05/09/14 MARINO, JASON 3,066.44 05/09/14 MULVIHILL, MARIA 2,003.97 05/09/14 NYE, MICHAEL 3,508.32 05/09/14 METRY, ALESIA 3,233.85 05/09/14 MICHELETTI, BRIAN 2,278.70 05/09/14 PARKER, JAMES 2,841.05 05/09/14 REZNY, BRADLEY 3,552.73 05/09/14 OLDING, PARKER 2,351.96 05/09/14 OLSON, JULIE 3,066.44 05/09/14 SLATER, BENJAMIN 2,306.29 05/09/14 STEINER, JOSEPH 3,365.13 05/09/14 RHUDE, MATTHEW 3,157.58 05/09/14 SCHOEN, ZACHARY 2,214.72 05/09/14 THEISEN, PAUL 3,172.48 05/09/14 THIENES, PAUL 4,201.79 05/09/14 SYPNIEWSKI, WILLIAM 3,614.41 05/09/14 TAUZELL, BRIAN 2,943.89 05/09/14 ANDERSON, BRIAN 334.17 05/09/14 BAHL, DAVID 459.70 05/09/14 WENZEL, JAY 3,236.09 05/09/14 XIONG, KAO 3,066.44 G1, Attachment 1 Council Packet Page Number 51 of 291 05/09/14 BEITLER, NATHAN 245.90 05/09/14 BOURQUIN, RON 966.62 05/09/14 BASSETT, BRENT 517.01 05/09/14 BAUMAN, ANDREW 3,120.95 05/09/14 CRAWFORD - JR, RAYMOND 2,572.47 05/09/14 CRUMMY, CHARLES 151.32 05/09/14 CAPISTRANT, JOHN 764.93 05/09/14 COREY, ROBERT 517.02 05/09/14 EVERSON, PAUL 3,365.09 05/09/14 FASULO, WALTER 191.25 05/09/14 DABRUZZI, THOMAS 2,589.11 05/09/14 DAWSON, RICHARD 3,097.26 05/09/14 HALWEG, JODI 2,936.25 05/09/14 HAWTHORNE, ROCHELLE 2,768.94 05/09/14 HAGEN, MICHAEL 643.13 05/09/14 HALE, JOSEPH 286.85 05/09/14 JANSEN, CHAD 264.81 05/09/14 KANE, ROBERT 1,015.00 05/09/14 HUTCHINSON, JAMES 934.11 05/09/14 IMM, TRACY 252.20 05/09/14 KONDER, RONALD 479.18 05/09/14 KUBAT, ERIC 3,091.06 05/09/14 KARRAS, JAMIE 970.97 05/09/14 KERSKA, JOSEPH 933.16 05/09/14 MILLER, LADD 470.72 05/09/14 MILLER, NICHOLAS 390.94 05/09/14 LINDER, TIMOTHY 3,031.02 05/09/14 LOCHEN, MICHAEL 247.96 05/09/14 MONSON, PETER 189.15 05/09/14 MORGAN, JEFFERY 163.93 05/09/14 MILLER, RACHEL 37.83 05/09/14 MONDOR, MICHAEL 3,570.80 05/09/14 NOVAK, JEROME 2,843.32 05/09/14 NOWICKI, PAUL 296.35 05/09/14 NEILY, STEVEN 37.83 05/09/14 NIELSEN, KENNETH 735.51 05/09/14 OPHEIM, JOHN 485.43 05/09/14 PACHECO, ALPHONSE 731.38 05/09/14 OLSON, JAMES 2,954.80 05/09/14 O'NEILL, KEVIN 290.04 05/09/14 POWERS, KENNETH 721.95 05/09/14 RAINEY, JAMES 1,029.32 05/09/14 PETERSON, MARK 294.20 05/09/14 PETERSON, ROBERT 3,488.73 05/09/14 RODRIGUEZ, ROBERTO 63.05 05/09/14 SEDLACEK, JEFFREY 3,270.73 05/09/14 RANK, PAUL 983.60 05/09/14 RICE, CHRISTOPHER 1,103.27 05/09/14 TRACY, DANIEL 189.15 05/09/14 GERVAIS-JR, CLARENCE 4,157.26 05/09/14 STREFF, MICHAEL 2,920.86 05/09/14 SVENDSEN, RONALD 3,454.14 G1, Attachment 1 Council Packet Page Number 52 of 291 05/09/14 CORTESI, LUANNE 1,799.16 05/09/14 SINDT, ANDREA 2,480.20 05/09/14 LUKIN, STEVEN 4,815.66 05/09/14 ZWIEG, SUSAN 1,780.44 05/09/14 DEBILZAN, THOMAS 2,284.99 05/09/14 EDGE, DOUGLAS 2,210.60 05/09/14 BRINK, TROY 2,869.19 05/09/14 BUCKLEY, BRENT 2,246.99 05/09/14 NAGEL, BRYAN 3,702.80 05/09/14 OSWALD, ERICK 3,549.22 05/09/14 JONES, DONALD 2,240.99 05/09/14 MEISSNER, BRENT 2,155.39 05/09/14 TEVLIN, TODD 2,260.99 05/09/14 BURLINGAME, NATHAN 2,299.20 05/09/14 RUIZ, RICARDO 1,765.79 05/09/14 RUNNING, ROBERT 2,459.39 05/09/14 JAROSCH, JONATHAN 3,134.59 05/09/14 LINDBLOM, RANDAL 2,861.51 05/09/14 DUCHARME, JOHN 2,859.21 05/09/14 ENGSTROM, ANDREW 2,799.39 05/09/14 ZIEMAN, SCOTT 192.00 05/09/14 JANASZAK, MEGHAN 1,720.19 05/09/14 LOVE, STEVEN 3,852.46 05/09/14 THOMPSON, MICHAEL 4,821.90 05/09/14 HAYS, TAMARA 1,765.79 05/09/14 HINNENKAMP, GARY 2,464.00 05/09/14 KONEWKO, DUWAYNE 4,803.18 05/09/14 HAMRE, MILES 1,890.75 05/09/14 PURVES, JUSTIN 1,609.79 05/09/14 BIESANZ, OAKLEY 2,074.27 05/09/14 NAUGHTON, JOHN 2,240.99 05/09/14 NORDQUIST, RICHARD 788.52 05/09/14 HAYMAN, JANET 1,263.02 05/09/14 HUTCHINSON, ANN 2,762.97 05/09/14 DEAVER, CHARLES 866.88 05/09/14 GERNES, CAROLE 595.00 05/09/14 GAYNOR, VIRGINIA 3,383.30 05/09/14 KROLL, LISA 1,984.19 05/09/14 SOUTTER, CHRISTINE 187.00 05/09/14 WACHAL, KAREN 1,044.64 05/09/14 FINWALL, SHANN 3,371.40 05/09/14 MARTIN, MICHAEL 2,939.40 05/09/14 YOUNG, TAMELA 2,144.99 05/09/14 EKSTRAND, THOMAS 3,984.62 05/09/14 SWAN, DAVID 2,884.99 05/09/14 SWANSON, CHRIS 1,827.39 05/09/14 BRASH, JASON 2,696.99 05/09/14 CARVER, NICHOLAS 3,628.62 05/09/14 BJORK, BRANDON 277.75 05/09/14 BRENEMAN, NEIL 2,483.78 05/09/14 WEIDNER, JAMES 1,440.00 05/09/14 WELLENS, MOLLY 1,818.77 G1, Attachment 1 Council Packet Page Number 53 of 291 05/09/14 KONG, KATELYNE 108.00 05/09/14 LARSON, KATELYN 409.50 05/09/14 FRANK, PETER 165.00 05/09/14 GORACKI, GERALD 92.63 05/09/14 ROBBINS, CAMDEN 321.75 05/09/14 RUSS, KAYLA 70.00 05/09/14 LARSON, TRISTA 112.00 05/09/14 ROBBINS, AUDRA 3,473.33 05/09/14 TAYLOR, JAMES 3,149.54 05/09/14 VUKICH, CANDACE 328.13 05/09/14 SCHALLER, SAM 69.38 05/09/14 SCHALLER, SCOTT 138.75 05/09/14 ORE, JORDAN 1,765.79 05/09/14 SCHULTZ, SCOTT 3,487.37 05/09/14 ADAMS, DAVID 2,040.00 05/09/14 HAAG, MARK 2,832.03 05/09/14 EVANS, CHRISTINE 1,584.70 05/09/14 GLASS, JEAN 2,216.16 05/09/14 WILBER, JEFFREY 1,684.19 05/09/14 AKEY, SHELLEY 196.38 05/09/14 KELLEY, CAITLIN 913.61 05/09/14 KULHANEK-DIONNE, ANN 419.00 05/09/14 HAUBLE, AMANDA 187.00 05/09/14 HOFMEISTER, MARY 1,210.24 05/09/14 SKRYPEK, JOSHUA 159.75 05/09/14 SMITH, CORTNEY 318.64 05/09/14 MEYER, SASHA 1,775.33 05/09/14 PELOQUIN, PENNYE 582.27 05/09/14 VUE, LOR PAO 169.91 05/09/14 AICHELE, MEGAN 204.88 05/09/14 ST SAUVER, CRAIG 199.50 05/09/14 STAHLMANN, ELLEN 85.00 05/09/14 ANDERSON, ALYSSA 41.62 05/09/14 ANDERSON, JOSHUA 451.68 05/09/14 AMUNDSON, DANIKA 50.00 05/09/14 ANDERSON, AARON 34.88 05/09/14 BAUDE, SARAH 101.76 05/09/14 BERGLUND, ERIK 72.50 05/09/14 BAETZOLD, CLAIRE 14.70 05/09/14 BAUDE, JANE 25.55 05/09/14 BURES, KAREN 21.25 05/09/14 BUTLER, ANGELA 126.00 05/09/14 BESTER, MICHAEL 163.50 05/09/14 BUCKLEY, BRITTANY 472.50 05/09/14 CRANDALL, KRISTA 411.31 05/09/14 DEMPSEY, BETH 239.87 05/09/14 CLARK, PAMELA 48.87 05/09/14 CRANDALL, ALYSSA 34.88 05/09/14 EKSTRAND, DANIEL 179.98 05/09/14 ERICKSON-CLARK, CAROL 37.12 05/09/14 DRECHSEL, HEIDI 27.48 05/09/14 DUNN, RYAN 949.54 G1, Attachment 1 Council Packet Page Number 54 of 291 05/09/14 FONTAINE, KIM 655.43 05/09/14 GRUENHAGEN, LINDA 387.35 05/09/14 ERICSON, RACHEL 30.23 05/09/14 FARRELL, DANIEL 123.26 05/09/14 HASSAN, KIANA 221.40 05/09/14 HEINRICH, SHEILA 334.77 05/09/14 HAGSTROM, EMILY 62.75 05/09/14 HANSEN, HANNAH 304.13 05/09/14 JOHNSON, BARBARA 475.70 05/09/14 KEEFE, ANDEE 29.26 05/09/14 HOLMBERG, LADONNA 222.76 05/09/14 HORWATH, RONALD 3,000.03 05/09/14 KOZDROJ, GABRIELLA 125.00 05/09/14 LAMEYER, BRENT 32.63 05/09/14 KEMP, MAYA 35.10 05/09/14 KOHLER, ROCHELLE 46.26 05/09/14 MCCOMAS, LEAH 217.50 05/09/14 MEDD, KELLY 19.50 05/09/14 LAMSON, ELIANA 63.00 05/09/14 MASON, AMY 48.45 05/09/14 OHS, CYNTHIA 138.00 05/09/14 PROESCH, ANDY 91.00 05/09/14 MUSKAT, JULIE 90.00 05/09/14 NITZ, CARA 370.00 05/09/14 REHLING-ANDERSON, LORIE 225.50 05/09/14 RESENDIZ, LORI 2,474.70 05/09/14 RANEY, COURTNEY 846.00 05/09/14 RAU, COLE 116.01 05/09/14 SCHERER, KATHLENE 75.00 05/09/14 SCHREIER, ROSEMARIE 301.25 05/09/14 RICHTER, DANIEL 113.40 05/09/14 ROLLERSON, TERRANCE 30.00 05/09/14 SMITH, CASEY 256.44 05/09/14 SMITH, JEROME 233.00 05/09/14 SCHREINER, MARK 40.15 05/09/14 SMITH, ANN 92.47 05/09/14 TREPANIER, TODD 241.50 05/09/14 TRUONG, CHAU 54.00 05/09/14 SMITLEY, SHARON 336.72 05/09/14 SYME, LAUREN 84.51 05/09/14 WALES, ABIGAIL 299.26 05/09/14 WARNER, CAROLYN 79.20 05/09/14 TUPY, HEIDE 22.90 05/09/14 TUPY, MARCUS 47.50 05/09/14 BOSLEY, CAROL 99.00 05/09/14 LANGER, CHELSEA 152.00 05/09/14 WHITE, DANICA 29.40 05/09/14 YUNKER, JOSEPH 69.00 05/09/14 RANGEL, SAMANTHA 120.00 05/09/14 WISTL, MOLLY 200.26 05/09/14 LANGER, KAYLYN 34.00 05/09/14 MOSLOSKI, JESSICA 25.50 G1, Attachment 1 Council Packet Page Number 55 of 291 9989996 9989997 9989998 9989999 05/09/14 DOUGLASS, TOM 1,942.59 05/09/14 KRECH, ELAINE 270.00 05/09/14 CRAWFORD, SHAWN 438.00 05/09/14 CUSICK, JESSICA 225.25 05/09/14 MALONEY, SHAUNA 279.50 05/09/14 NESVACIL, BRENNAN 152.00 05/09/14 LOONEY, RAYJEANIA 120.00 05/09/14 MAIDMENT, COLIN 225.25 05/09/14 STEFFEN, MICHAEL 102.00 05/09/14 THOMPSON, BENJAMIN 374.00 05/09/14 PRINS, KELLY 1,852.08 05/09/14 REILLY, MICHAEL 2,093.87 05/09/14 WOEHRLE, MATTHEW 2,423.55 05/09/14 XIONG, BOON 1,544.99 05/09/14 COUNTRYMAN, BRENDA 1,320.00 05/09/14 PRIEM, STEVEN 2,520.89 05/09/14 FRANZEN, NICHOLAS 2,988.47 05/09/14 KREGER, JASON 2,373.80 05/09/14 BERGO, CHAD 2,824.09 05/09/14 FOWLDS, MYCHAL 4,189.58 05/09/14 BOWMAN, CHRIS 216.00 05/09/14 INDA, ANTHONY 108.00 540,397.52 05/09/14 EKSTRAND, RYAN 81.38 05/09/14 MILLER, MELISSA 145.38 G1, Attachment 1 Council Packet Page Number 56 of 291 CHECK #CHECK DATE EMPLOYEE NAME 05/23/14 CARDINAL, ROBERT 448.23 05/23/14 JUENEMANN, KATHLEEN 448.23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 05/23/14 ABRAMS, MARYLEE 448.23 05/23/14 AHL, R. CHARLES 5,459.42 05/23/14 COLEMAN, MELINDA 4,813.95 05/23/14 KOPPEN, MARVIN 448.23 05/23/14 SLAWIK, NORA 509.26 05/23/14 CHRISTENSON, SCOTT 2,044.75 05/23/14 FARR, LARRY 3,353.56 05/23/14 KNUTSON, LOIS 2,397.06 05/23/14 KANTRUD, HUGH 184.62 05/23/14 RAMEAUX, THERESE 3,192.50 05/23/14 BAUMAN, GAYLE 4,776.11 05/23/14 JAHN, DAVID 2,154.73 05/23/14 BURLINGAME, SARAH 244.66 05/23/14 JACKSON, MARY 2,219.29 05/23/14 KELSEY, CONNIE 2,705.98 05/23/14 ANDERSON, CAROLE 1,596.43 05/23/14 DEBILZAN, JUDY 1,412.96 05/23/14 GUILFOILE, KAREN 4,542.41 05/23/14 SCHMIDT, DEBORAH 3,158.62 05/23/14 RUEB, JOSEPH 2,999.40 05/23/14 BEGGS, REGAN 1,640.19 05/23/14 MECHELKE, SHERRIE 1,190.51 05/23/14 MOY, PAMELA 1,587.36 05/23/14 SPANGLER, EDNA 1,190.51 05/23/14 LARSON, MICHELLE 1,984.20 05/23/14 SCHOENECKER, LEIGH 1,803.39 05/23/14 VITT, SANDRA 1,032.11 05/23/14 OSTER, ANDREA 1,991.11 05/23/14 RICHTER, CHARLENE 1,082.03 05/23/14 KVAM, DAVID 4,390.70 05/23/14 PALANK, MARY 1,988.80 05/23/14 WEAVER, KRISTINE 2,459.39 05/23/14 CORCORAN, THERESA 1,984.19 05/23/14 SVENDSEN, JOANNE 2,194.22 05/23/14 THOMFORDE, FAITH 1,640.19 05/23/14 SCHNELL, PAUL 4,840.36 05/23/14 SHORTREED, MICHAEL 4,266.68 05/23/14 BAKKE, LONN 3,289.96 05/23/14 BARTZ, PAUL 1,698.26 05/23/14 ABEL, CLINT 3,066.44 05/23/14 ALDRIDGE, MARK 3,151.34 05/23/14 BIERDEMAN, BRIAN 3,864.91 05/23/14 BUSACK, DANIEL 3,774.69 05/23/14 BELDE, STANLEY 3,122.54 05/23/14 BENJAMIN, MARKESE 2,998.13 05/23/14 DEMULLING, JOSEPH 3,310.19 05/23/14 DOBLAR, RICHARD 4,177.08 05/23/14 CARNES, JOHN 2,609.11 05/23/14 CROTTY, KERRY 3,757.60 05/23/14 FORSYTHE, MARCUS 2,841.05 05/23/14 FRITZE, DEREK 3,111.30 05/23/14 DUGAS, MICHAEL 4,865.95 05/23/14 ERICKSON, VIRGINIA 3,318.01 05/23/14 GABRIEL, ANTHONY 3,392.83 G1, Attachment 1 Council Packet Page Number 57 of 291 05/23/14 HER, PHENG 3,052.37 05/23/14 HIEBERT, STEVEN 3,165.93 05/23/14 HAWKINSON JR, TIMOTHY 2,943.89 05/23/14 JASKOWIAK, AMANDA 480.00 05/23/14 JOHNSON, KEVIN 4,916.89 05/23/14 HOEMKE, MICHAEL 2,046.95 05/23/14 HOFMEISTER, TIMOTHY 496.00 05/23/14 KREKELER, NICHOLAS 986.27 05/23/14 KROLL, BRETT 3,066.44 05/23/14 KALKA, THOMAS 982.09 05/23/14 KONG, TOMMY 3,113.94 05/23/14 LU, JOHNNIE 3,066.44 05/23/14 LYNCH, KATHERINE 3,008.47 05/23/14 LANGNER, SCOTT 3,228.28 05/23/14 LANGNER, TODD 3,172.48 05/23/14 MCCARTY, GLEN 3,496.39 05/23/14 METRY, ALESIA 3,950.07 05/23/14 MARINO, JASON 3,250.42 05/23/14 MARTIN, JERROLD 3,760.82 05/23/14 NYE, MICHAEL 3,637.46 05/23/14 OLDING, PARKER 2,040.60 05/23/14 MICHELETTI, BRIAN 2,040.60 05/23/14 MULVIHILL, MARIA 2,003.97 05/23/14 REZNY, BRADLEY 3,794.21 05/23/14 RHUDE, MATTHEW 3,088.15 05/23/14 OLSON, JULIE 3,292.64 05/23/14 PARKER, JAMES 2,841.05 05/23/14 STEINER, JOSEPH 3,669.80 05/23/14 SYPNIEWSKI, WILLIAM 3,060.46 05/23/14 SCHOEN, ZACHARY 2,178.09 05/23/14 SLATER, BENJAMIN 2,168.81 05/23/14 THIENES, PAUL 4,148.20 05/23/14 WENZEL, JAY 3,207.82 05/23/14 TAUZELL, BRIAN 3,215.09 05/23/14 THEISEN, PAUL 3,289.54 05/23/14 BAHL, DAVID 397.17 05/23/14 BASSETT, BRENT 542.23 05/23/14 XIONG, KAO 3,066.44 05/23/14 ANDERSON, BRIAN 308.95 05/23/14 BOURQUIN, RON 933.01 05/23/14 CAPISTRANT, JOHN 687.71 05/23/14 BAUMAN, ANDREW 2,980.15 05/23/14 BEITLER, NATHAN 605.29 05/23/14 CRAWFORD - JR, RAYMOND 2,426.37 05/23/14 CRUMMY, CHARLES 390.92 05/23/14 CONCHA, DANIEL 617.90 05/23/14 COREY, ROBERT 460.29 05/23/14 EVERSON, PAUL 3,392.76 05/23/14 FASULO, WALTER 198.08 05/23/14 DABRUZZI, THOMAS 2,698.45 05/23/14 DAWSON, RICHARD 2,886.67 05/23/14 HALWEG, JODI 3,098.85 05/23/14 HAWTHORNE, ROCHELLE 2,750.68 05/23/14 HAGEN, MICHAEL 504.42 05/23/14 HALE, JOSEPH 573.70 05/23/14 JANSEN, CHAD 453.97 05/23/14 KANE, ROBERT 676.66 05/23/14 HUTCHINSON, JAMES 669.32 05/23/14 IMM, TRACY 283.74 05/23/14 KUBAT, ERIC 3,068.84 05/23/14 LINDER, TIMOTHY 2,920.86 05/23/14 KARRAS, JAMIE 567.45 05/23/14 KERSKA, JOSEPH 907.92 05/23/14 MILLER, NICHOLAS 636.82 05/23/14 MILLER, RACHEL 409.83 05/23/14 LOCHEN, MICHAEL 369.82 05/23/14 MILLER, LADD 720.80 G1, Attachment 1 Council Packet Page Number 58 of 291 05/23/14 MORGAN, JEFFERY 573.75 05/23/14 NEILY, STEVEN 37.83 05/23/14 MONDOR, MICHAEL 4,030.91 05/23/14 MONSON, PETER 340.47 05/23/14 NOWICKI, PAUL 252.22 05/23/14 OLSON, JAMES 2,973.37 05/23/14 NIELSEN, KENNETH 323.62 05/23/14 NOVAK, JEROME 3,103.43 05/23/14 PETERSON, ROBERT 3,200.80 05/23/14 POWERS, KENNETH 554.86 05/23/14 PACHECO, ALPHONSE 655.72 05/23/14 PETERSON, MARK 382.47 05/23/14 RICE, CHRISTOPHER 970.86 05/23/14 RODRIGUEZ, ROBERTO 189.15 05/23/14 RAINEY, JAMES 1,034.03 05/23/14 RANK, PAUL 756.62 05/23/14 SVENDSEN, RONALD 3,057.05 05/23/14 TRACY, DANIEL 252.20 05/23/14 SEDLACEK, JEFFREY 3,066.27 05/23/14 STREFF, MICHAEL 2,810.70 05/23/14 ZWIEG, SUSAN 1,780.44 05/23/14 CORTESI, LUANNE 1,799.16 05/23/14 GERVAIS-JR, CLARENCE 4,157.26 05/23/14 LUKIN, STEVEN 4,815.66 05/23/14 BUCKLEY, BRENT 2,240.99 05/23/14 DEBILZAN, THOMAS 2,284.99 05/23/14 SINDT, ANDREA 2,480.20 05/23/14 BRINK, TROY 2,459.39 05/23/14 MEISSNER, BRENT 2,155.39 05/23/14 NAGEL, BRYAN 3,702.80 05/23/14 EDGE, DOUGLAS 2,319.88 05/23/14 JONES, DONALD 2,243.29 05/23/14 RUNNING, ROBERT 2,459.39 05/23/14 TEVLIN, TODD 2,270.99 05/23/14 OSWALD, ERICK 2,442.40 05/23/14 RUIZ, RICARDO 1,765.79 05/23/14 ENGSTROM, ANDREW 2,799.39 05/23/14 JAROSCH, JONATHAN 3,134.62 05/23/14 BURLINGAME, NATHAN 2,299.20 05/23/14 DUCHARME, JOHN 2,859.20 05/23/14 THOMPSON, MICHAEL 4,621.90 05/23/14 ZIEMAN, SCOTT 256.00 05/23/14 LINDBLOM, RANDAL 3,045.25 05/23/14 LOVE, STEVEN 3,852.46 05/23/14 HAMRE, MILES 1,730.40 05/23/14 HAYS, TAMARA 1,765.79 05/23/14 JANASZAK, MEGHAN 1,720.19 05/23/14 KONEWKO, DUWAYNE 4,603.18 05/23/14 NORDQUIST, RICHARD 2,245.60 05/23/14 PURVES, JUSTIN 1,609.79 05/23/14 HINNENKAMP, GARY 2,599.24 05/23/14 NAUGHTON, JOHN 2,249.63 05/23/14 GERNES, CAROLE 276.25 05/23/14 HAYMAN, JANET 982.77 05/23/14 BIESANZ, OAKLEY 1,735.02 05/23/14 DEAVER, CHARLES 882.92 05/23/14 WACHAL, KAREN 973.69 05/23/14 GAYNOR, VIRGINIA 3,383.30 05/23/14 HUTCHINSON, ANN 2,762.97 05/23/14 SOUTTER, CHRISTINE 573.75 05/23/14 EKSTRAND, THOMAS 3,984.62 05/23/14 FINWALL, SHANN 3,371.39 05/23/14 KROLL, LISA 1,994.19 05/23/14 YOUNG, TAMELA 2,144.99 05/23/14 CARVER, NICHOLAS 3,628.62 05/23/14 MARTIN, MICHAEL 2,939.40 05/23/14 BRASH, JASON 2,696.99 G1, Attachment 1 Council Packet Page Number 59 of 291 05/23/14 SWAN, DAVID 2,884.99 05/23/14 WELLENS, MOLLY 1,747.34 05/23/14 BJORK, BRANDON 297.00 05/23/14 SWANSON, CHRIS 1,827.39 05/23/14 WEIDNER, JAMES 1,440.00 05/23/14 KONG, KATELYNE 134.00 05/23/14 LARSON, KATELYN 146.00 05/23/14 BRENEMAN, NEIL 2,483.78 05/23/14 GORACKI, GERALD 109.26 05/23/14 ROBBINS, CAMDEN 302.25 05/23/14 RUSS, KAYLA 180.50 05/23/14 LARSON, TRISTA 84.00 05/23/14 ROBBINS, AUDRA 3,473.33 05/23/14 TAYLOR, JAMES 3,149.54 05/23/14 VUKICH, CANDACE 212.75 05/23/14 SCHALLER, SAM 67.50 05/23/14 SCHALLER, SCOTT 135.00 05/23/14 ORE, JORDAN 1,765.79 05/23/14 SCHULTZ, SCOTT 3,487.37 05/23/14 ADAMS, DAVID 2,507.68 05/23/14 HAAG, MARK 2,514.03 05/23/14 EVANS, CHRISTINE 1,496.01 05/23/14 GLASS, JEAN 2,216.17 05/23/14 WILBER, JEFFREY 1,715.74 05/23/14 AKEY, SHELLEY 118.50 05/23/14 KELLEY, CAITLIN 917.53 05/23/14 KULHANEK-DIONNE, ANN 506.50 05/23/14 HAUBLE, AMANDA 195.50 05/23/14 HOFMEISTER, MARY 1,157.88 05/23/14 SKRYPEK, JOSHUA 187.50 05/23/14 SMITH, CORTNEY 224.13 05/23/14 MEYER, SASHA 1,750.72 05/23/14 PELOQUIN, PENNYE 645.89 05/23/14 VUE, LOR PAO 278.25 05/23/14 AICHELE, MEGAN 351.45 05/23/14 ST SAUVER, CRAIG 294.51 05/23/14 STAHLMANN, ELLEN 46.75 05/23/14 ANDERSON, ALYSSA 37.00 05/23/14 ANDERSON, JOSHUA 742.29 05/23/14 AMUNDSON, DANIKA 50.00 05/23/14 ANDERSON, AARON 34.88 05/23/14 BAUDE, SARAH 101.76 05/23/14 BERGLUND, ERIK 130.51 05/23/14 BAETZOLD, SETH 131.75 05/23/14 BAUDE, JANE 36.50 05/23/14 BURES, KAREN 12.75 05/23/14 BUTLER, ANGELA 81.00 05/23/14 BESTER, MICHAEL 149.50 05/23/14 BUCKLEY, BRITTANY 520.25 05/23/14 CRANDALL, KRISTA 237.17 05/23/14 DEMPSEY, BETH 290.37 05/23/14 CLARK, PAMELA 29.32 05/23/14 CRANDALL, ALYSSA 52.32 05/23/14 EKSTRAND, DANIEL 212.03 05/23/14 ERICKSON-CLARK, CAROL 18.56 05/23/14 DRECHSEL, HEIDI 27.48 05/23/14 DUNN, RYAN 833.91 05/23/14 FONTAINE, KIM 741.57 05/23/14 GRUENHAGEN, LINDA 342.90 05/23/14 ERICSON, RACHEL 83.71 05/23/14 FARRELL, DANIEL 150.45 05/23/14 HASSAN, KIANA 249.65 05/23/14 HEINRICH, SHEILA 372.64 05/23/14 HAGSTROM, EMILY 62.70 05/23/14 HANSEN, HANNAH 346.01 05/23/14 HOLMBERG, LADONNA 237.95 05/23/14 HORWATH, RONALD 3,000.03 G1, Attachment 1 Council Packet Page Number 60 of 291 9990014 9990015 9990016 9990017 05/23/14 HUNTLEY, NATALIE 28.13 05/23/14 JOHNSON, BARBARA 378.50 05/23/14 KOHLER, ROCHELLE 74.01 05/23/14 KOZDROJ, GABRIELLA 75.00 05/23/14 KEEFE, ANDEE 29.26 05/23/14 KEMP, MAYA 31.20 05/23/14 MASON, AMY 100.76 05/23/14 MCCOMAS, LEAH 266.25 05/23/14 LAMEYER, BRENT 65.26 05/23/14 LAMSON, ELIANA 27.00 05/23/14 NITZ, CARA 461.00 05/23/14 OHS, CYNTHIA 161.00 05/23/14 MEDD, KELLY 19.50 05/23/14 MUSKAT, JULIE 125.00 05/23/14 RAU, COLE 83.38 05/23/14 REHLING-ANDERSON, LORIE 141.50 05/23/14 PROESCH, ANDY 94.50 05/23/14 RANEY, COURTNEY 784.00 05/23/14 ROLLERSON, TERRANCE 60.00 05/23/14 SCHERER, KATHLENE 50.00 05/23/14 RESENDIZ, LORI 2,474.70 05/23/14 RICHTER, DANIEL 113.40 05/23/14 SMITH, CASEY 290.92 05/23/14 SMITH, JEROME 181.00 05/23/14 SCHREIER, ROSEMARIE 274.00 05/23/14 SMITH, ANN 195.22 05/23/14 TREPANIER, TODD 241.50 05/23/14 TRUONG, CHAU 28.00 05/23/14 SMITLEY, SHARON 336.72 05/23/14 SYME, LAUREN 93.50 05/23/14 WALES, ABIGAIL 211.94 05/23/14 WARNER, CAROLYN 79.20 05/23/14 TUPY, HEIDE 22.90 05/23/14 TUPY, MARCUS 47.50 05/23/14 BOSLEY, CAROL 108.00 05/23/14 LANGER, CHELSEA 36.13 05/23/14 WHITE, DANICA 22.05 05/23/14 YUNKER, JOSEPH 23.00 05/23/14 WISTL, MOLLY 237.75 05/23/14 CRAWFORD, SHAWN 480.00 05/23/14 LANGER, KAYLYN 80.76 05/23/14 RANGEL, SAMANTHA 90.00 05/23/14 INDA, ANTHONY 184.00 05/23/14 KRECH, ELAINE 274.50 05/23/14 CUSICK, JESSICA 291.13 05/23/14 DOUGLASS, TOM 2,414.45 05/23/14 MALONEY, SHAUNA 346.50 05/23/14 NESVACIL, BRENNAN 152.00 05/23/14 LOONEY, RAYJEANIA 40.00 05/23/14 MAIDMENT, COLIN 204.00 05/23/14 STEFFEN, MICHAEL 102.00 05/23/14 THOMPSON, BENJAMIN 408.00 05/23/14 PRINS, KELLY 1,835.40 05/23/14 REILLY, MICHAEL 2,020.19 05/23/14 WOEHRLE, MATTHEW 2,580.18 05/23/14 XIONG, BOON 1,549.65 05/23/14 COUNTRYMAN, BRENDA 1,320.00 05/23/14 PRIEM, STEVEN 2,532.44 05/23/14 FRANZEN, NICHOLAS 2,988.47 05/23/14 KREGER, JASON 2,353.80 05/23/14 BERGO, CHAD 2,824.09 05/23/14 FOWLDS, MYCHAL 3,989.58 515,635.41 05/23/14 EKSTRAND, RYAN 77.50 05/23/14 MILLER, MELISSA 25.50 05/23/14 HANNIGAN, RACHEL 98.00 05/23/14 COUGHLIN, NATALIE 23.38 G1, Attachment 1 Council Packet Page Number 61 of 291 G2 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: June 2, 2014 SUBJECT: Approval of a Fee Waiver for a Temporary Food Sales Permit for Maplewood Athletic Association Introduction On Monday, May 12, 2014 Erv Carlson submitted an application for a temporary Food Sales permit on behalf of the Maplewood Athletic Association, to be used at the association’s annual baseball tournament fundraiser at Harvest Park on Saturday, May 17 through 18, 2014. The proceeds garnered from the tournament and food sales will go towards supporting youth recreational baseball in Maplewood. Upon application, Mr. Carlson requested that the Food Sales permit fee of $110.00 be waived since the funds raised from sales were being donated to benefit the association and community. Due to the timeframe of the event, and the next regularly scheduled Council meeting, staff administratively waived the fee and is now requesting that the city council retro-actively approve the waiver. Recommendation Staff recommends the approval to waive the $110.00 fee associated with the temporary Food Sales permit for the Maplewood Athletic Association, used for their event on Saturday, May 17 through 18, 2014. Council Packet Page Number 62 of 291 G3 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: June 2, 2014 SUBJECT: Approval of a Fee Waiver for a Temporary Food Sales Permit for North East Soccer Association Introduction On Tuesday, May 13, 2014, Karen Thole submitted an application for a Temporary Food Sales permit on behalf of the North East Soccer Association, to be used at the annual NESA Classic Soccer Tournament on June 6 through 9, 2014. The proceeds garnered from the tournament and food sales will be used to promote soccer in the community, in addition to being put back into maintaining the Hazelwood Soccer Complex fields and equipment. Upon application, Ms. Thole requested that the Food Sales permit fee of $165.00 be waived since the funds raised from sales were being donated to benefit the association and community. Due to the timeframe of the event, and the next regularly scheduled Council meeting, staff administratively waived the fee and is now requesting that the city council retro-actively approve the waiver. Recommendation Staff recommends the approval to waive the $165.00 fee associated with the temporary Food Sales permit for the North East Soccer Association, used for their event on Friday June 6 through 9, 2014. Council Packet Page Number 63 of 291 G4 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: June 2, 2014 SUBJECT: Approval of Temporary Lawful Gambling Permits for Ramsey Nursing Home Foundation, 2000 White Bear Avenue Introduction An application for four (4) temporary Lawful Gambling permits has been submitted by Valerie Anderson on behalf of Ramsey Nursing Home Foundation, to be used at Ramsey County Care Center, 2000 White Bear Avenue, in Maplewood. Background This permits will be used for the Care Center’s Bingo Night on the following dates in 2014: July 14, August 14, September 15, and October 14, from 5:00pm to 8:30pm, each. Proceeds from the event will go towards raising funds to support services needed at the Care Center, not typically covered by traditional funding. Budget Impact None Recommendation Staff recommends that Council approve the temporary Lawful Gambling permits for Ramsey Nursing Home Foundation, 2000 White Bear Avenue Council Packet Page Number 64 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, Director of Public Works / City Engineer DATE: June 3, 2014 SUBJECT: Approval Authorizing Construction of Code Compliant Entrance at 1902 City Building (Parks and Recreation Entrance) Introduction The City Council will consider approval authorizing construction of a code compliant entrance for the new Park and Recreation addition that was recently completed at the 1902 Building. Background With the recent conversion of the 1902 Building storage area into the new Parks and Recreation staffing location an official code compliant and ADA approved entrance is needed both for proper accessibility and work flow to better serve the public. The city solicited four quotes for the work and received two while the others decided not to submit a proposal: Company Proposal Total Goodmanson Construction $23,866.00 RAK, Inc $47,932.00 Hamline Construction Did not submit proposal Halverson Concrete Concepts Did not submit proposal Goodmanson Construction is the low quote and the proposal includes all items in the City’s solicitation and also includes prevailing wage for laborers which was a requirement. Goodmanson recently completed the landing and new steps at the main entrance at the “1902 Building” so they are familiar with the site conditions and the City’s expectation of workmanship. Staff recommends awarding to Goodmanson Construction. Budget Impact The cost of improvements will be covered by the following 2014 operating or CIP budget programs and cuts will need to be made to offset expenses: Public Works Department PW Operations $7,956.00 Environmental/Economic Dev. Department EEDD Operations $7,956.00 Parks and Recreation Department C.I.P Fund $7,956.00 G5 Council Packet Page Number 65 of 291 Recommendation Based on the lowest, responsible quote for services, the reputation of the company and the ability to provide responsive service, staff recommends the council authorize the City Engineer to enter into a contract for services with Goodmanson Construction for the construction of a code compliant Parks and Recreation Department entrance at the 1902 Building. Attachments 1. Goodmanson Construction Proposal 2. RAK, Inc. Proposal 3. Quote Solicitation Information G5 Council Packet Page Number 66 of 291 1 Date: 5/13/14 Proposal Submitted To: City of Maplewood Michael Thompson, P.E. Director of Public Works/City Engineer 651-249-2403 direct 651-249-2409 fax michael.thompson@ci.maplewood.mn.us Work To Be Performed At: 1902 County Rd B East Maplewood, MN 55109 We hereby propose to furnish the materials and perform the labor necessary for the completion of: Install Reinforced Concrete Entry Steps  Haul away, and recycle old steal steps.  Install (6) new frost footings. 12” diameter x 42” deep.  Install new reinforced concrete steps per Goodmanson Signature Service. (New steps will be installed with 8’x10’ landing, (5) 8’ wide risers and 12” deep treads.)  Install recycled concrete base.  3/8’ steel rebar in 2’ grid pattern entire length and width of steps.  4,500# granite mix (no fillers).  Pour concrete minimum of 5”-9” thick around recycled concrete base.  Finish smooth with trowel.  Lightly brush for texture.  Apply cure and seal.  Fill form cavities with black dirt and grass seed.  Thoroughly clean affected area. Install Railings With Handrail  Install railings with handrails on entry steps and ramp.  Railings will match existing at main entrance.  Railing will include handrail as required by code. *See attached drawing for further detail. **Worker to be paid prevailing wage. Initial________ G5, Attachment 1 Council Packet Page Number 67 of 291 2 We hereby propose to furnish the materials and perform the labor necessary for the completion of: Install Reinforced Concrete Sidewalks and Ramp  Remove, haul away, and recycle all old concrete.  Bring in fill (approx. 36cu) and grade as necessary to ensure even slope from existing sidewalk to new entry step landing.  Install a 22’x6’ sidewalk form parking lot to new entry steps. (Walk will flar 6’ to 8’ wide at entry steps.)  Install a 63’x6’ sidewalk with curb and (2) pedestrian access points w/ truncated dome panels. (Install includes asphalt patching.)  Install a 47’x5’ sloped sidewalk with concrete wall along 33’ of the north side as it slopes increases above grade.  All sidewalks will be installed per Goodmanson Signature Service. 1. Install 2”-6” of new class 5 recycled concrete base and power compact area 3 times.  Over time recycled concrete rehydrates and becomes extremely dense therefore reducing issues such as frost heaving and settling. 2. Install 3/8” steel rebar in 2’ grid pattern, set rebar on 2” chairs.  Rebar maximizes tensile strength and ensures that each section of concrete will not move independently of other sections thus eliminating tripping edges and gaps between concrete sections. Rebar outperforms fiber mesh and wire reinforcement. 3. 4,500p.s.i falkstone aggregate mix (no fillers).  Concrete mix is designed by Goodmanson Construction and tested by engineers to resist cracking and eliminate surface scaling and rock pop problems. 4. Pour concrete at least 5½-6” thick, trowel smooth and lightly broom for texture. 5. Cut control joints 2” deep with a diamond saw. 6. Apply industrial concrete sealer to slow curing and to protect concrete against salts, stains and weathering. 7. Thoroughly clean affected area. Provide Engender Approved Plans  Goodmanson will provide specified designed plans stamped by professional engineer. Total Project Total: $23,886.00 *See attached drawing for further detail. Initial________ G5, Attachment 1 Council Packet Page Number 68 of 291 3 The above prices, specifications and conditions are satisfactory and are hereby accepted. Goodmanson Construction is authorized to do the work as specified. Payment will be made as outlined above. Signature: _____________________________________ Date: ___________ Billing Information Name:___________________________________________________________ Mailing Address: __________________________________________________ City, State, Zip: ___________________________________________________ E-mail Address: ___________________________________________________ Terms of Proposal Any alteration or deviation from specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above work. Workmen’s Compensation and Public Liability Insurance on above work to be taken out by: Goodmanson Construction, Inc. All concrete cracks. Every measure possible will be taken to control cracks so they cannot be seen. PRE-LIEN NOTICE: ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS. UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLY LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE. CUSTOMER’S THREE DAY RIGHT TO TERMINATE: CUSTOMER IS ADVISED THAT IF THE WORK INVOLVES THE CUSTOMER’S HOMESTEAD, FEDERAL LAW ALLOWS CUSTOMER TO TERMINATE THIS AGGREEMENT FOR ANY REASON WITHIN THREE (3) DAYS AFTER SIGNING IT. CUSTOMER ACKNOWLEDGES THAT THEY HAVE RECEIVED SUCH NOTICE PURSUANT TO THIS SECTION AND PURSUANT TO THE NOTICE OF RESCISSION ATTACHED HERETO. Respectfully Submitted: JP Turner Project Estimator/Designer Thank you! 2500 W. County Rd. B, Door #2A, Roseville, MN 55113 Office: 651-636-4996 Fax: 651-636-5211 Web: www.GoodmansonConstruction.com Length of Proposal: This proposal may be withdrawn by Goodmanson Construction if not accepted within 7 days. Permits (if necessary): Cost of permit(s), if needed, not included in this proposal. Goodmanson Construction will obtain and asked to be reimbursed. Concrete/Asphalt Removal (if applicable): Cost includes up to 5½” of existing concrete/asphalt removal. If thicker than 5½”, $0.25 per inch of extra thickness per square foot will be charged following discussion and signed change order from owner. Sub Soil (if applicable) Cost includes up to 6” of recycled concrete base installation. If additional base is required, $0.10 per inch of base per square foot will be charged following discussion and signed change order from owner. Railings (if applicable): Goodmanson does not replace or install railings. We recommend Joe Hughes with Dakota Unlimited 651-322-6462. Irrigation Systems/Electrical/Utilities (if applicable): Not responsible for damage to irrigation lines and heads/electrical lines/utilities. Goodmanson will use the best care possible to prevent any damage and will repair unexposed services at additional charge. Payment Schedule: 1/3 Down Payment, Payments Due as Work Progresses, Balance Due Day of Completion 18% per Year (1.5% month) Late Fee Applies on All Late Payments CASH, CHECK, MASTERCARD, VISA ACCEPTED MN License #BC627075 AA ADA EEO Employer G5, Attachment 1 Council Packet Page Number 69 of 291 G5, Attachment 1 Council Packet Page Number 70 of 291 G5, Attachment 2Council Packet Page Number 71 of 291 March 26, 2014 Attn: JP Turner Goodmanson Construction 2630 Fairview Ave N St. Paul, MN 55113 651-636-4996 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction The City of Maplewood is seeking quotes for the construction of a building entrance that is compliant with all applicable codes and requirements. You are one of four contractors being solicited for this work. Rather than the City working up full plans and specifications, since this work is limited to mainly earthwork, concrete, and railing we are seeking quotes from contractors whereby the Contractor proposes a solution in meeting the general concept accompanied by a lump sum, not to exceed, quote for fully completing the necessary work including the cost of all permitting, etc. Attached is the general concept that should be used in helping submit a proposal. The City will review proposals to ensure they include adequate detail, meet code requirements (including ADA), and clearly describe the construction services that will be received. All included plans and specifications in the proposal must be signed by a Minnesota Registered Design Professional. The proposal does not necessarily have to replicate the attached concept; however the City seeks a proper ramp entrance in addition to stairs as shown in the concept. If the proposer has a creative proposal the City is willing to consider any and all proposals. Proposals will be considered for cost, value, and fitting into existing conditions (i.e.… incorporate similar type railing as is located at the main entrance) for example. Please note the selection is solely at the City’s discretion and the City reserves the right to reject all quotes. A pre-proposal meeting will be held at the site on Thursday April 10th from 10am-11am with the intent for the City to answer and address questions of contractors in attendance. In summary, the City is interested in receiving a quote from you. If you are interested please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Please contact me if you have any questions or need additional information regarding this RFQ at 651-249-2403. Thank you for the consideration. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Concept Plan G5, Attachment 3 Council Packet Page Number 72 of 291 March 26, 2014 Attn: Tim Griffin Hamline Construction 1901 Oakcrest Ave, Suite 10 Roseville, MN 55113 651-646-2935 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction The City of Maplewood is seeking quotes for the construction of a building entrance that is compliant with all applicable codes and requirements. You are one of four contractors being solicited for this work. Rather than the City working up full plans and specifications, since this work is limited to mainly earthwork, concrete, and railing we are seeking quotes from contractors whereby the Contractor proposes a solution in meeting the general concept accompanied by a lump sum, not to exceed, quote for fully completing the necessary work including the cost of all permitting, etc. Attached is the general concept that should be used in helping submit a proposal. The City will review proposals to ensure they include adequate detail, meet code requirements (including ADA), and clearly describe the construction services that will be received. All included plans and specifications in the proposal must be signed by a Minnesota Registered Design Professional. The proposal does not necessarily have to replicate the attached concept; however the City seeks a proper ramp entrance in addition to stairs as shown in the concept. If the proposer has a creative proposal the City is willing to consider any and all proposals. Proposals will be considered for cost, value, and fitting into existing conditions (i.e.… incorporate similar type railing as is located at the main entrance), for example. Please note the selection is solely at the City’s discretion and the City reserves the right to reject all quotes. A pre-proposal meeting will be held at the site on Thursday April 10th from 10am-11am with the intent for the City to answer and address questions of contractors in attendance. In summary, the City is interested in receiving a quote from you. If you are interested please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Please contact me if you have any questions or need additional information regarding this RFQ at 651-249-2403. Thank you for the consideration. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Concept Plan G5, Attachment 3 Council Packet Page Number 73 of 291 March 26, 2014 Randy Pederson RAK Construction 21435 Johnson St NE, Suite 2 East Bethel, MN 55011 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction The City of Maplewood is seeking quotes for the construction of a building entrance that is compliant with all applicable codes and requirements. You are one of four contractors being solicited for this work. Rather than the City working up full plans and specifications, since this work is limited to mainly earthwork, concrete, and railing we are seeking quotes from contractors whereby the Contractor proposes a solution in meeting the general concept accompanied by a lump sum, not to exceed, quote for fully completing the necessary work including the cost of all permitting, etc. Attached is the general concept that should be used in helping submit a proposal. The City will review proposals to ensure they include adequate detail, meet code requirements (including ADA), and clearly describe the construction services that will be received. All included plans and specifications in the proposal must be signed by a Minnesota Registered Design Professional. The proposal does not necessarily have to replicate the attached concept; however the City seeks a proper ramp entrance in addition to stairs as shown in the concept. If the proposer has a creative proposal the City is willing to consider any and all proposals. Proposals will be considered for cost, value, and fitting into existing conditions (i.e.… incorporate similar type railing as is located at the main entrance), for example. Please note the selection is solely at the City’s discretion and the City reserves the right to reject all quotes. A pre-proposal meeting will be held at the site on Thursday April 10th from 10am-11am with the intent for the City to answer and address questions of contractors in attendance. In summary, the City is interested in receiving a quote from you. If you are interested please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Please contact me if you have any questions or need additional information regarding this RFQ at 651-249-2403. Thank you for the consideration. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Concept Plan G5, Attachment 3 Council Packet Page Number 74 of 291 March 26, 2014 Attn: Darren Schlueter Halverson Concrete Concepts 579 Schommer Drive Hudson, WI 54016 715-690-2277 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction The City of Maplewood is seeking quotes for the construction of a building entrance that is compliant with all applicable codes and requirements. You are one of four contractors being solicited for this work. Rather than the City working up full plans and specifications, since this work is limited to mainly earthwork, concrete, and railing we are seeking quotes from contractors whereby the Contractor proposes a solution in meeting the general concept accompanied by a lump sum, not to exceed, quote for fully completing the necessary work including the cost of all permitting, etc. Attached is the general concept that should be used in helping submit a proposal. The City will review proposals to ensure they include adequate detail, meet code requirements (including ADA), and clearly describe the construction services that will be received. All included plans and specifications in the proposal must be signed by a Minnesota Registered Design Professional. The proposal does not necessarily have to replicate the attached concept; however the City seeks a proper ramp entrance in addition to stairs as shown in the concept. If the proposer has a creative proposal the City is willing to consider any and all proposals. Proposals will be considered for cost, value, and fitting into existing conditions (i.e.… incorporate similar type railing as is located at the main entrance), for example. Please note the selection is solely at the City’s discretion and the City reserves the right to reject all quotes. A pre-proposal meeting will be held at the site on Thursday April 10th from 10am-11am with the intent for the City to answer and address questions of contractors in attendance. In summary, the City is interested in receiving a quote from you. If you are interested please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Please contact me if you have any questions or need additional information regarding this RFQ at 651-249-2403. Thank you for the consideration. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Concept Plan G5, Attachment 3 Council Packet Page Number 75 of 291 April 10, 2014 Attn: JP Turner Goodmanson Construction 2630 Fairview Ave N St. Paul, MN 55113 651-636-4996 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction Addendum as a Result of Pre-Proposal Site Meeting on April 10, 2014 This letter is being sent to all four contractors as a result of questions and discussions at the pre- proposal meeting this morning. Here are a few points of clarification: 1) A Registered Engineer will not need to sign the proposed design at the time of submittal. If your proposal is selected you would then be asked to have it signed and certified thereafter. 2) Attached you will find a color copy mark up of the draft concept. Hopefully this provides a little more detail to the discussion. The main points are: a. Pedestrian site approach shall be concrete. The concrete walk is not required to abut the exterior building wall however positive slope much be made away from the building and concrete walk. b. The sidewalk adjacent to the parking lot (approx. 63’ x 6’) shall be replaced and include two pedestrian accesses from the parking lot as shown in the locations circled in the drawing. c. No work is needed on the existing door (you will see that comment crossed out on the drawing now). However the landing area must continue to properly account for ADA requirements. d. A few other mark-ups are made on the drawing (refer to drawing). e. Additional questions or clarification shall be e-mailed directly to me at michael.thompson@ci.maplewood.mn.us. All of my responses will be copied to all contractors at the same time via e-mail. As a reminder please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Updated Concept Plan w/ Mark-ups G5, Attachment 3 Council Packet Page Number 76 of 291 April 10, 2014 Attn: Tim Griffin Hamline Construction 1901 Oakcrest Ave, Suite 10 Roseville, MN 55113 651-646-2935 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction Addendum as a Result of Pre-Proposal Site Meeting on April 10, 2014 This letter is being sent to all four contractors as a result of questions and discussions at the pre- proposal meeting this morning. Here are a few points of clarification: 1) A Registered Engineer will not need to sign the proposed design at the time of submittal. If your proposal is selected you would then be asked to have it signed and certified thereafter. 2) Attached you will find a color copy mark up of the draft concept. Hopefully this provides a little more detail to the discussion. The main points are: a. Pedestrian site approach shall be concrete. The concrete walk is not required to abut the exterior building wall however positive slope much be made away from the building and concrete walk. b. The sidewalk adjacent to the parking lot (approx. 63’ x 6’) shall be replaced and include two pedestrian accesses from the parking lot as shown in the locations circled in the drawing. c. No work is needed on the existing door (you will see that comment crossed out on the drawing now). However the landing area must continue to properly account for ADA requirements. d. A few other mark-ups are made on the drawing (refer to drawing). e. Additional questions or clarification shall be e-mailed directly to me at michael.thompson@ci.maplewood.mn.us. All of my responses to questions will be copied to all contractors at the same time. As a reminder please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Updated Concept Plan w/ Mark-ups G5, Attachment 3 Council Packet Page Number 77 of 291 April 10, 2014 Randy Pederson RAK Construction 21435 Johnson St NE, Suite 2 East Bethel, MN 55011 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction Addendum as a Result of Pre-Proposal Site Meeting on April 10, 2014 This letter is being sent to all four contractors as a result of questions and discussions at the pre- proposal meeting this morning. Here are a few points of clarification: 1) A Registered Engineer will not need to sign the proposed design at the time of submittal. If your proposal is selected you would then be asked to have it signed and certified thereafter. 2) Attached you will find a color copy mark up of the draft concept. Hopefully this provides a little more detail to the discussion. The main points are: a. Pedestrian site approach shall be concrete. The concrete walk is not required to abut the exterior building wall however positive slope much be made away from the building and concrete walk. b. The sidewalk adjacent to the parking lot (approx. 63’ x 6’) shall be replaced and include two pedestrian accesses from the parking lot as shown in the locations circled in the drawing. c. No work is needed on the existing door (you will see that comment crossed out on the drawing now). However the landing area must continue to properly account for ADA requirements. d. A few other mark-ups are made on the drawing (refer to drawing). e. Additional questions or clarification shall be e-mailed directly to me at michael.thompson@ci.maplewood.mn.us. All of my responses to questions will be copied to all contractors at the same time. As a reminder please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Updated Concept Plan w/ Mark-ups G5, Attachment 3 Council Packet Page Number 78 of 291 April 10, 2014 Attn: Darren Schlueter Halverson Concrete Concepts 579 Schommer Drive Hudson, WI 54016 715-690-2277 RE: City of Maplewood, 1902 County Road B East, Building Entrance Construction Addendum as a Result of Pre-Proposal Site Meeting on April 10, 2014 This letter is being sent to all four contractors as a result of questions and discussions at the pre- proposal meeting this morning. Here are a few points of clarification: 1) A Registered Engineer will not need to sign the proposed design at the time of submittal. If your proposal is selected you would then be asked to have it signed and certified thereafter. 2) Attached you will find a color copy mark up of the draft concept. Hopefully this provides a little more detail to the discussion. The main points are: a. Pedestrian site approach shall be concrete. The concrete walk is not required to abut the exterior building wall however positive slope much be made away from the building and concrete walk. b. The sidewalk adjacent to the parking lot (approx. 63’ x 6’) shall be replaced and include two pedestrian accesses from the parking lot as shown in the locations circled in the drawing. c. No work is needed on the existing door (you will see that comment crossed out on the drawing now). However the landing area must continue to properly account for ADA requirements. d. A few other mark-ups are made on the drawing (refer to drawing). e. Additional questions or clarification shall be e-mailed directly to me at michael.thompson@ci.maplewood.mn.us. All of my responses to questions will be copied to all contractors at the same time. As a reminder please submit your proposal/quote to Michael Thompson, Public Works Director, via e-mail in PDF format at michael.thompson@ci.maplewood.mn.us by Thursday May 1st at 2pm. No late submittals will be considered. Sincerely, CITY OF MAPLEWOOD Michael Thompson, P.E City Engineer/Director of Public Works C: Nick Carver, Maplewood Chief Building Official Attachment: Updated Concept Plan w/ Mark-ups G5, Attachment 3 Council Packet Page Number 79 of 291 G5, Attachment 3 Council Packet Page Number 80 of 291 1 Michael Thompson From:Michael Thompson Sent:Monday, April 14, 2014 3:18 PM To:'tim@hamlineconstruction.com' Subject:RE: City of Maplewood Entrance Work - Addendum Laborshallbeprevailingwage. MichaelThompson,P.E. DirectorofPublicWorks/CityEngineer|CityofMaplewood 1902CountyRdBEast|Maplewood,MN55109 651Ͳ249Ͳ2403direct|651Ͳ249Ͳ2409fax www.ci.maplewood.mn.us From: Michael Thompson Sent: Thursday, April 10, 2014 2:14 PM To: 'tim@hamlineconstruction.com' Subject: City of Maplewood Entrance Work - Addendum Seeattached. MichaelThompson,P.E. DirectorofPublicWorks/CityEngineer|CityofMaplewood 1902CountyRdBEast|Maplewood,MN55109 651Ͳ249Ͳ2403direct|651Ͳ249Ͳ2409fax www.ci.maplewood.mn.us Proposing Contractors Proposing Contractors G5, Attachment 3 Council Packet Page Number 81 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Scott Schultz, Utility/Fleet/Parks Superintendent DATE: June 3, 2014 SUBJECT: Approval of Purchase of Tandem Axle Plow Truck Introduction The 2015 capital outlay budget includes funding for the replacement of one Tandem Axle plow truck. Council approval is needed to move forward with this purchase. Background The current 1999 truck is in need of replacement. This unit is one of two tandem trucks in the fleet. The tandem axle trucks are the workhorses for the street department. The old truck has high mileage and two high cost repairs needed currently. Body work is also needed in order to meet D.O.T. inspection requirements. It also needs engine repairs in excess of $25,000.00. This truck is used for winter snow and ice control for a large portion of south Maplewood, and is the primary unit used for the street sweeping operations. The new truck will be equipped with new and improved plow equipment and a pre-wetting system to help reduce salt use (more efficient and environmentally friendly). Budget Impact The 2015 capital improvement plan identified $235,000.00 under project number PW 14.020 for the replacement of the unit described above. Due to increasing truck and equipment pricing and the high repair costs needed on the old unit, staff is requesting the truck be ordered several months earlier than normal. The delivery date will be near the end of 2014. The city will be invoiced in January 2015. This truck will be purchased under MN State Contract pricing. The old truck will be sent to auction with an anticipated sale price of $25,000.00 which would go back into the Fleet Management Fund. The following are the costs for the replacements including sales tax (on chassis only, not equipment), training and delivery: Mack GU813 Tandem Axle Chassis $112,042.00 Sales tax $7,282.73 Towmaster Dump body, Plow and equipment $102,232.20 Total cost $221,556.93 The total cost less the estimated auction revenue equates to a net charge to the fleet fund of $196,556.93 which is well under the anticipated $235,000.00 originally allocated. G6 Council Packet Page Number 82 of 291 Recommendation It is recommended that the City Council approve the purchase of the tandem axle plow truck and to enter into contracts with the following vendors for these purchases under MN State Contracts in an amount of $221,556.93: Nuss Truck & Equipment 2015 Mack GU813 chassis MN State Contract # 77950 Towmaster Truck Equipment 2015 Dump Body, Plow and Equip. MN State Contract # 61353 Attachments 1.Quote/Specs from Nuss Truck and Equipment 2.Quote/Specs from Towmaster Truck Equipment G6 Council Packet Page Number 83 of 291 G6, Attachment 1 Council Packet Page Number 84 of 291 G6, Attachment 1 Council Packet Page Number 85 of 291 G6, Attachment 1 Council Packet Page Number 86 of 291 G6, Attachment 2 Council Packet Page Number 87 of 291 G6, Attachment 2 Council Packet Page Number 88 of 291 G6, Attachment 2 Council Packet Page Number 89 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, Director of Public Works/City Engineer DATE: May 30, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, South Fire Station Improvements, City Project 12-14 Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the South Fire Station Improvements, City Project 12-14. Background The council awarded a construction contract to Terra General Contractors for the South Fire Station Improvements, City Project 12-14 on December 19, 2013 in the amount of $3,629,000.00. There have been no change orders previously for this project. Discussion Below is a summary of the work included in Change Order No. 1. Fire Station 1 Improvements Change Order 1 Summary CHANGE ORDER NO. 1 Funding AIA Change Fire Station Site CO #Document Brief Description Building Improvements Total Cost 1 PR #3 Police Office Enlargement and Accommodations for Police Lockers 2,659.00$ 2,659.00$ 1 COR #4R Door Hardware Submittal Revision (Credit)(114.00)$ (114.00)$ 1 PR #4 Door Hardware Submittal Revision 541.00$ 541.00$ 1 COR #6R3 Upgrade Erosion Control Fence per Watershed Direction 1,509.00$ 1,509.00$ 1 PR #8 McKnight Road Driveway Relocation 9,369.00$ 9,369.00$ 1 COR #8R Additional Erosion Control Biorolls Along Site Perimeter per Watershed Direction 2,725.00$ 2,725.00$ 1 PR #6 Water Heater Submittal Revisions (1,000.00)$ (1,000.00)$ 1 COR #12 Embed Plates Added to Jib Crane Submittal 296.00$ 296.00$ 1 COR #14 Removal of Buried Concrete Debris 866.00$ 866.00$ 2 PR #1R Plan Revisions to Address City and State Building Official Comments 30,703.00$ 30,703.00$ Funding Fire Station Site Building Improvements 33,085.00$ 14,469.00$ Total Change Order No. 1 47,554.00$ G7 Council Packet Page Number 90 of 291 Budget Impact Approval of Change Order No. 1 will increase the project construction contract amount by $47,554.00 from $3,629.000 to $3,676,554.00. No adjustment to the approved budget is needed at this time. Recommendation Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the South Fire Station Improvements, City Project 12-14. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1 2. Change Order No. 1 G7 Council Packet Page Number 91 of 291 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 12-14, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 12-14, Fire Station 1 (South Fire Station) Improvements, and has let a construction contract pursuant to Minnesota Statutes, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 12-14, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $47,554.00. The revised contract amount is $3,676,554.00. Adopted by the Maplewood City Council on this 9th day of June 2014. G7, Attachment 1 Council Packet Page Number 92 of 291 Page 1 of 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Fire Station 1 Improvements PROJECT NO: City Project 12-14 CONTRACTOR: Terra General Contractors CHANGE ORDER NO.: One (1) DATE: May 30, 2014 The following changes shall be made in the contract documents: CHANGE ORDER NO. 1 Item Unit No. Item Description Unit Quantity Price Amount PR#3 Police Office Enlargement LS 1 $2,659.00 $2,659.00 COR#4 Door Hardware Revision LS 1 -$114.00 -$114.00 PR#4 Door Hardware Revision LS 1 $541.00 $541.00 COR#6 Additional Erosion Control LS 1 $1,509.00 $1,509.00 PR#8 McKnight Driveway Relocation LS 1 $9,369.00 $9,369.00 COR#8 Additional Erosion Control LS 1 $2,725.00 $2,725.00 PR#6 Water Heater Revision LS 1 -$1,000.00 -$1,000.00 COR#12 Embed Plates on Jib Crane LS 1 $296.00 $296.00 COR#14 Removal of Buried Debris LS 1 $866.00 $866.00 PR#1 Building Official Comments LS 1 $30,703.00 $30,703.00 TOTAL CHANGE ORDER #1 $47,554.00 TOTAL NET CHANGE ORDER NO. 1 $47,554.00 CONTRACT STATUS: Original Contract: $3,629,000.00 Net Change of Prior Change: $0.00 Change this Change Order: $47,554.00 Revised Contract: $3,676,554.00 Recommended By: Kimley-Horn and Associates, Inc. By: Date: Agreed to By: Terra General Contractors By: Date: G7, Attachment 2 Council Packet Page Number 93 of 291 Page 2 of 2 Approved By: City of Maplewood By: Date: Mayor By: Date: City Engineer G7, Attachment 2 Council Packet Page Number 94 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, City Engineer / Public Works Director DATE: June 2, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 6, TH 36/English Street Interchange Improvements, City Project 09-08 Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the TH 36/English Street Interchange Improvements, City Project 09-08. Background The council awarded a construction contract to Forest Lake Contracting, Inc. for the TH 36/English Street Interchange Improvements, City Project 09-08 on January 28, 2013 in the amount of $16,577,185.42. There have been five change orders to date in the total amount of $2,424,202.40 with a revised approved contract total of $19,001,387.82. Discussion On the following page is a summary of the work included in Change Order No. 6. This change order includes several Minor Extra Work Orders, as well as Supplemental Agreements 2B and 4B. A funding summary for each extra work order has been included as an attachment to this report. G8 Council Packet Page Number 95 of 291 Budget Impact Approval of Change Order No. 6 will increase the project construction contract amount by $131,659.89 from 19,001,387.82 to $19,133,047.71. A revised construction budget will be considered within the next few months after final negotiations with partnering agencies such as MnDOT. Recommendation Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 6, for the Highway 36/English Street Interchange Improvements, City Project 09-08. Attachments 1.Resolution Directing Modification of Existing Construction Contract, Change Order No. 6 2.Change Order No. 6 3.Change Order No. 6 Summary CHANGE ORDER NO. 6 Total MEW SA Brief Description Cost 58 Clean out, re-grade, and install mulch in pond 200 5,293.81$ 61 Remove excavated material from pond 201, add topsoil on pond 201 and re-grade 2,301.73$ 72 Clean out, re-grade, and install mulch in pond 201, cap storm sewer 8,414.81$ 73 Water main offset at Cope and English labor (revised)2,820.85$ 74 Bituminous driveways (Group 6)8,941.41$ 75 Bituminous driveways (Group 7)20,077.27$ 76 Bituminous driveways (Group 8)8,821.21$ 77 Bituminous driveways (Group 9)3,337.42$ 78 Bituminous driveways (Group 10)12,281.95$ 79 Bituminous driveways (Group 12)36,637.61$ 80 Bituminous driveways (Group 13)9,937.64$ 88 Additional concrete for deck on bridge 62004 2,222.42$ Minor Extra Work Order Subtotal 121,088.13$ 2B Place granular pipe bedding material in trenches for water main and storm sewer (12,306.10)$ 4B Gervais Avenue sidewalk construction 22,877.86$ Supplemental Agreement Subtotal 10,571.76$ Total Change Order No. 6 131,659.89$ G8 Council Packet Page Number 96 of 291 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-08, CHANGE ORDER NO. 6 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-08, Change Order No. 6 and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 6 which is an increase of $131,659.89. The revised contract amount is $19,133,047.71 Adopted by the Maplewood City Council on this 9th day of June 2014. G8, Attachment 1 Council Packet Page Number 97 of 291 Page 1 of 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Highway 36/English Street Interchange Improvements PROJECT NO: City Project 09-08, S.P. 138-010-018, S.P. 138-010-012, S.P. 138-104-008, S.P. 138-110-004, S.P. 138-153-001, S.P. 138-153-001, S.P. 138-154-001, S.A.P. 062-625-036 CONTRACTOR: Forest Lake Contracting, Inc. CHANGE ORDER NO.: Six (6) DATE: June 2, 2014 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #6 – CHANGE ORDER NO. 6 Item Unit No. Item Description Unit Quantity Price Amount 1 Minor Extra Work Order #58 LS 1 $5,293.81 $5,293.81 2 Minor Extra Work Order #61 LS 1 $2,301.73 $2,301.73 3 Minor Extra Work Order #72 LS 1 $8,414.81 $8,414.81 4 Minor Extra Work Order #73 LS 1 $2,820.85 $2,820.85 5 Minor Extra Work Order #74 LS 1 $8,941.41 $8,941.41 6 Minor Extra Work Order #75 LS 1 $20,077.27 $20,077.27 7 Minor Extra Work Order #76 LS 1 $8,821.21 $8,821.21 8 Minor Extra Work Order #77 LS 1 $3,337.42 $3,337.42 9 Minor Extra Work Order #78 LS 1 $12,281.95 $12,281.95 10 Minor Extra Work Order #79 LS 1 $36,637.61 $36,637.61 11 Minor Extra Work Order #80 LS 1 $9,937.64 $9,937.64 12 Minor Extra Work Order #88 LS 1 $2,222.42 $2,222.42 13 Supplemental Agreement #2B LS 1 -$12,306.10 -$12,306.10 14 Supplemental Agreement #4B LS 1 $22,877.86 $22,877.86 TOTAL SCHEDULE CO #6 $131,659.89 TOTAL NET CHANGE ORDER NO. 6 $131,659.89 CONTRACT STATUS: Original Contract: $16,577,185.42 Net Change of Prior Change: $2,424,202.40 Change this Change Order: $131,659.89 Revised Contract: $19,133,047.71 Recommended By: Minnesota Department of Transportation By: Date: G8, Attachment 2 Council Packet Page Number 98 of 291 Page 2 of 2 Agreed to By: Forest Lake Contracting, Inc. By: Date: Approved By: City of Maplewood By: Date: Mayor By: Date: City Engineer G8, Attachment 2 Council Packet Page Number 99 of 291 TH 36 and English Street Change Order 6 Summary CHANGE ORDER NO. 6 Funding Funding Total State/MnDOT Federal MnDOT Cooperative Maplewood Ramsey Cty SPRWS RWMWD Maplewood MEW SA Brief Description Group Cost Funds Funds Agreement Funds MSAS Funds CSAH Funds Funds Funds Funds 58 Clean out, re-grade, and install mulch in pond 200 13 5,293.81$X X X 61 Remove excavated material from pond 201, add topsoil on pond 201 and re-grade 13 2,301.73$X X X 72 Clean out, re-grade, and install mulch in pond 201, cap storm sewer 13 8,414.81$X X X 73 Water main offset at Cope and English labor (revised)11 2,820.85$X 74 Bituminous driveways (Group 6)6 8,941.41$X X X 75 Bituminous driveways (Group 7)7 20,077.27$X X X 76 Bituminous driveways (Group 8)8 8,821.21$X X 77 Bituminous driveways (Group 9)9 3,337.42$X X X 78 Bituminous driveways (Group 10)10 12,281.95$X X 79 Bituminous driveways (Group 12)12 36,637.61$X 80 Bituminous driveways (Group 13)13 9,937.64$X X X 88 Additional concrete for deck on bridge 62004 1 2,222.42$X X X Minor Extra Work Order Subtotal 121,088.13$ 2B Place granular pipe bedding material in trenches for water main and storm sewer Multiple (12,306.10)$X X X X X X 4B Gervais Avenue sidewalk construction 7 22,877.86$X X X Supplemental Agreement Subtotal 10,571.76$ Total Change Order No. 6 131,659.89$ 6/2/2014 G8, Attachment 3 Council Packet Page Number 100 of 291 G9 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Mychal Fowlds, IT Director DATE: June 3, 2014 SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order 2 with Jorgenson Construction, Police Department Expansion Project – Phase 3 Introduction The City Council will consider approving the attached resolution directing the modification of the existing construction contract for the Police Department Expansion Project – Phase 3. Background On October 28, 2013, the Council awarded Jorgenson Construction a construction contract for the build out of offices and modification of existing areas in 1830 County Road B East in the amount of $2,185,000. There has been one change order to the contract to date. The modifications consist primarily of changes due to items found during the demolition of existing areas. These modifications result in an increase to the overall construction contract. Office Carpet & Paint Along With Flooring Changes (Addition) There are a number of offices and spaces where there are no new construction happening. In order to be consistent with look and feel and also to improve those spaces as well we will be installing new carpet and painting these offices. Also, the existing report writing room has a false floor that was used for running large amounts of cables when the dispatch center was there. We’ve now made the decision to move forward with polished concrete in high traffic areas like this space. With that being said we need to remove the false floor and refill it with concrete. This work is included in this item. Change Doors to Wood (Addition) This item is to remove a few metal doors that were originally in the contract with wood doors to match the rest of the project. Exterior Doors & Locker Room Venting Changes (Addition) The existing “night entrance” door will no longer be used by the public. Therefore we need to move the lock to the exterior door and that is the work that is included in this item. Along with that, this item included additional venting needed to properly vent the new lockers along with an electrical change to provide the needed power to each locker. Removal of New Lobby Work (Subtraction) We will be looking at handling the front lobby and the receptionist area differently than originally planned at the beginning of this project. As such, we will no longer need a separate entrance or a separate counter for the Police Department. This item is a reduction for removing those items. Council Packet Page Number 101 of 291 G9 The change order costs are summarized below: Change Order #2 Amount 1 Office carpet & paint along with flooring changes $41,456.00 2 Change doors to wood $ 125.00 3 Exterior doors & locker room venting changes $17,178.00 4 Removal of new lobby work ($41,018.00) $17,741.00 Budget Impact Approval of Change Order No. 2 will increase the project construction contract amount by $12,702.00 from $2,224,290 to $2,242,031. No adjustments to the approved budget are needed at this time. Recommendation Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, for the Police Department Expansion Project – Phase 3. Attachments 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 2. Change Order Form Council Packet Page Number 102 of 291 G9, Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 3, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 3, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 3, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $17,741.00. The revised contract amount is $2,242,031.00. Adopted by the Maplewood City Council on this 9th day of June 2014. Council Packet Page Number 103 of 291 G9, Attachment 2 CHANGE ORDER CITY OF MAPLEWOOD PROJECT NAME: Police Department Expansion Project - Phase 3 CONTRACTOR: Jorgenson Construction CHANGE ORDER NO.: Two (2) DATE: June 9, 2014 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #2 – CHANGE ORDER NO. 2 Item No. Item Description Amount Change Order #2 Amount 1 Office carpet & paint along with flooring changes $41,456.00 2 Change doors to wood $ 125.00 3 Exterior doors & locker room venting changes $17,178.00 4 Removal of new lobby work ($41,018.00) $17,741.00 TOTAL SCHEDULE CO #2 $17,741.00 TOTAL NET CHANGE ORDER NO. 2 $17,741.00 CONTRACT STATUS: Original Contract: $2,185,000.00 Net Change of Prior Changes: $39,290.00 Change this Change Order: $17,741.00 Revised Contract: $2,242,031.00 Recommended By: SEH, Inc. By: Date: Agreed to By: Jorgenson Construction By: Date: Approved By: City of Maplewood By: Date: Council Packet Page Number 104 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Lois Knutson, Senior Administrative Assistant on behalf of the City Council DATE: June 3, 2014 SUBJECT: Approval of Contribution for Sponsorship of District 622 Educational Foundation’s STAARS Banquet Introduction The 622 Education Foundation generates and distributes resources to ISD 622 schools to create, enrich and expand programs that enhance the quality of education and provide learners with opportunities to become contributing citizens in our democratic society and in our increasingly complex world. Each year the Foundation sponsors the STAARS (Students and Teachers Achieving Academic Recognition and Success) Banquet to recognize students who have excelled during their high school careers. Table sponsorship provides community members the opportunity to meet many of the outstanding young people and builds community among the teachers, parents and business leaders. Money raised through sponsorships at the STAARS banquet allows the Foundation to distribute funds in the form of Innovative Teaching Grants and through the Angel Fund. Budget Impact The $475 sponsorship will come from the council budget (101-101-000-4380). Recommendation It is recommended that the council approve a $475 contribution to the District 622 Education Foundation. Attachments 1. Sponsor Letter G10 Council Packet Page Number 105 of 291 622 EDUCATION FOUNDATION A step beyond… No. St. Paul-Maplewood-Oakdale Written March 9, 2014 Dear Sir/Madam: On behalf of the 622 Education Foundation, we would like to invite you to become a primary event sponsor, table sponsor, or alumnus donor at our 18th Annual STA2RS Banquet, held on Wednesday, May 21, 2014 at the Prom Center in Oakdale, MN. Our program begins at 6:30 p.m. STA2RS stands for “Students and Teachers Achieving Academic Recognition and Success” and honors the top 10 percent of graduating students at North and Tartan High Schools. At past banquets the Education Foundation has recognized more than 1600 students for their academic excellence. The STA2RS banquet has a unique, two-fold approach: to recognize outstanding students and their teachers, and to raise funds that benefit our district students and staff. Money raised through sponsorships at the STA2RS banquet allows the Foundation to distribute funds in the form of Innovative Teaching Grants and through the Angel Fund. This would not be possible without the generous support of people like you! If you choose to be a table sponsor, sponsorship includes: tickets to the banquet, an elegant dinner, recognition in the event program, and the opportunity to visit with some of the district’s most talented graduates, their parents and other community supporters. If you choose to become a primary event sponsor you will be head lined in our brochure given to all attendees. Also, you will be verbally noted as such during our program. Please call Stan below for details about becoming our primary event sponsor. Please also see additional sponsorship benefits below, and consider making a gift at the Platinum, Gold, or Silver level. You can contact one of our chairpersons below with questions. Lastly, we are reaching out to past student recipients and their families and asking for donation consideration. If you thought this was a rewarding experience and want to help keep this dinner going and our Foundation strong please visit our attached sponsorship form. Together you are helping our students soar! Sincerely, Stan Karwoski Angie Laska 622 Education Foundation 622 Education Foundation 651-249-7684 651-762-3561 P. O. Box 9979 Maplewood, MN 55109 Phone: 651.748.7595 www.622educationfoundation.com BOARD OF DIRECTORS CO-PRESIDENT Mike Cavallaro CO-PRESIDENT Stan Karwoski VICE-PRESIDENT Open SECRETARY Doug Ronsberg TREASURER Angie Laska PAST-PRESIDENT Chris DuFresne Amy Coborn Cole Hystead David Lameyer Betti Marx Jennifer McNeil Pat Myckleby Patty Phillips Sue Carter Lynn Berens G10, Attachment 1 Council Packet Page Number 106 of 291 G11 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: May 29, 2014 SUBJECT: Approval of Resolution Authorizing Purchase of Insurance Agent Services Introduction Council authorization is requested to purchase insurance agent and broker of record services from Arthur J. Gallagher and Company at a cost of $12,000 for the period from 7/1/14 through 6/30/15. The current cost is $12,000. This company serves as the broker of record for the city’s property and liability insurance coverage that is with the League of Minnesota Cities Insurance Trust. This is a recurring contract. Arthur J. Gallagher and Company was selected through a request for proposals (RFP) process in 2004. Budget Impact This cost is budgeted for in the 2014 budget. Recommendation Staff recommends approval of the attached resolution to retain Arthur J. Gallagher and Company as insurance agent for the city of Maplewood at a cost of $12,000. Attachment 1. Resolution Council Packet Page Number 107 of 291 G11, Attachment 1 Councilmember _______________________ introduced the following resolution and moved its adoption: RESOLUTION BE IT RESOLVED THAT Arthur J. Gallagher and Company be re-appointed as the broker of record and insurance agent at a cost of $12,000 for the insurance year starting July 1, 2014 and continuing through June 30, 2015. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________________ and upon vote being taken thereon, the following voted in favor and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA ) ) SS. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to the re-appointment of Arthur J. Gallagher and Company as the broker of record and insurance agent for the City of Maplewood starting July 1, 2014 through June 30, 2015. ______________________________ City Clerk Council Packet Page Number 108 of 291 G12 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: May 29, 2014 SUBJECT: Approval of Resolution to Adopt State Performance Measures Introduction The Council on Local Results and Innovation was created by the 2010 Legislature to set benchmarks for city and county operations. Through several meetings, the group adopted standards which may aid residents, taxpayers, and state and local elected officials in determining the efficiency of counties and cities in providing services, and measure residents’ opinions of those services. Participation is voluntary and participants are eligible for a reimbursement of $0.14 per capita in local government aid, not to exceed $25,000, and are also exempt from levy limits for pay 2015, if they are in effect. Background Based on the 2010 census, adoption of these standards would allow Maplewood to collect $5,322 in 2014. When this program first came out, the City anticipated it would have to spend thousands of dollars to perform a useful and thorough survey. The League of MN Cities summarized the reporting requirements and created a survey tool to help cities fulfill the citizen survey requirement. Staff is not anticipating producing a formal mailed survey. Instead it will create an on-line survey hosted by Survey Monkey and share the survey link with residents on the city website, in the city newsletter and through social media. Budget Impact Staff time will be needed to create the survey and process the results. The funding being provided by the State should be sufficient to cover these costs. Recommendation Staff recommends approval of the Resolution to Adopt State Performance Measures. Attachments 1. Model Performance Measures for Cities 2. Resolution Adopting State Performance Measures Council Packet Page Number 109 of 291 G12, Attachment 1 Model Performance Measures for Cities The following are the recommended model measures of performance outcomes for cities, with alternatives provided in some cases. Key output measures are also suggested for consideration by local city officials. General: 1. Rating of the overall quality of services provided by your city (Citizen Survey: excellent, good, fair, poor) 2. Percent change in the taxable property market value 3. Citizens’ rating of the overall appearance of the city (Citizen Survey: excellent, good, fair, poor) Police Services: 4. Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal Apprehension. Part I crimes include murder, rape, aggravated assault, burglary, larceny, motor vehicle theft, and arson. Part II crimes include other assaults, forgery/counterfeiting, embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses, narcotics, gambling, family/children crime, D.U.I., liquor laws, disorderly conduct, and other offenses.) OR Citizens’ rating of safety in their community (Citizen Survey: very safe, somewhat safe, neither safe nor unsafe, somewhat unsafe, very unsafe) Output Measure: Police response time (Time it takes on top priority calls from dispatch to the first officer on scene.) Fire Services: 5. Insurance industry rating of fire services (The Insurance Service Office (ISO) issues ratings to Fire Departments throughout the country for the effectiveness of their fire protection services and equipment to protect their community. The ISO rating is a numerical grading system and is one of the primary elements used by the insurance industry to develop premium rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression Rating Schedule (FSRS) and then assigns a Public Protection Classification from 1 to 10. Class 1 generally represents superior property fire protection and Class 10 indicates that the area's fire suppression program does not meet ISO's minimum criteria.) OR Citizens’ rating of the quality of fire protection services (Citizen Survey: excellent, good, fair, poor) Output Measure: Fire response time (Time it takes from dispatch to apparatus on scene for calls that are dispatched as a possible fire). Emergency Medical Services (EMS) response time (if applicable) (Time it takes from dispatch to arrival of EMS) Council Packet Page Number 110 of 291 G12, Attachment 1 Streets: 6. Average city street pavement condition rating (Provide average rating and the rating system program/type. Example: 70 rating on the Pavement Condition Index (PCI)) OR Citizens’ rating of the road condition in their city (Citizen Survey: good condition, mostly good condition, many bad spots) 7. Citizens’ rating the quality of snowplowing on city streets (Citizen Survey: excellent, good, fair, poor) Water: 8. Citizens’ rating of the dependability and quality of city water supply (centrally-provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Operating cost per 1,000,000 gallons of water pumped/produced (centrally-provided system) (Actual operating expense for water utility / (total gallons pumped/1,000,000)) Sanitary Sewer: 9. Citizens’ rating of the dependability and quality of city sanitary sewer service (centrally provided system) (Citizen Survey: excellent, good, fair, poor) Output Measure: Number of sewer blockages on city system per 100 connections (centrally provided system) (Number of sewer blockages on city system reported by sewer utility / (population/100)) Parks and Recreation: 10. Citizens’ rating of the quality of city recreational programs and facilities (parks, trails, park buildings) (Citizen Survey: excellent, good, fair, poor) Council Packet Page Number 111 of 291 G12, Attachment 2 Councilmember _______________________ introduced the following resolution and moved its adoption: RESOLUTION ADOPTING STATE PERFORMANCE MEASURES WHEREAS, the Minnesota Legislature created a Council on Local Results and Innovation; and WHEREAS, participation in the program may assist the City of Maplewood in improving service delivery and enhancing communication with residents; BE IT RESOLVED THAT the City does hereby adopt and will implement the minimum 10 performance measures developed by the Council on Local Results and Innovation; the City has implemented a local performance measurement system; the City will survey its residents by the end of the calendar year on the services included in the performance benchmarks; the City will report the results of the 10 adopted measure to its residents before the end of the calendar year through publication, posting on the entity’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember _____________________ and upon vote being taken thereon, the following voted in favor and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. STATE OF MINNESOTA ) ) SS. COUNTY OF RAMSEY ) I, the undersigned, being the duly qualified and acting Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true and correct copy of an extract of minutes of a meeting of the City Council of the City of Maplewood, Minnesota duly called and held, as such minutes relate to participation in the State’s Performance Measurement Program. ______________________________ City Clerk Council Packet Page Number 112 of 291 Council Packet Page Number 113 of 291 Council Packet Page Number 114 of 291 Council Packet Page Number 115 of 291 Council Packet Page Number 116 of 291 Council Packet Page Number 117 of 291 Council Packet Page Number 118 of 291 Council Packet Page Number 119 of 291 Council Packet Page Number 120 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Tom Ekstrand, Senior Planner DATE: June 2, 2014 SUBJECT: Approval of Warehousing in Business Commercial Districts by Conditional Use Permit Ordinance—First Reading Introduction Previously Last year U-Haul, located at 2242 White Bear Avenue, requested a code amendment to allow indoor warehousing in a BC (business commercial) district. Their plan was to purchase the neighboring Goodwill Store property and expand their business to that site. They planned to use the building for indoor storage. On August 20, 2013, the planning commission recommended that the city council adopt this code amendment. The planning commission also expressed their support of a variance from the 350-foot spacing requirement for U-Haul to park trucks and trailers on the former Goodwill Store parking lot. On September 9, 2013, the city council considered this request and took no action on the proposed ordinance amendment. By taking no-action, no change occurred and the ordinance remained the same, which does not allow indoor storage or warehousing in BC districts. Request U-Haul is requesting again that the city council amend the zoning ordinance to allow indoor warehousing in a BC district so they can expand their business to the former Goodwill Store site. Refer to the letter from Christopher Bohlman of Amerco Real Estate Company. Background Sections 44-511 (permitted uses) and 44-512 (conditional uses), in the BC District regulations, do not permit warehousing. Since “warehousing” is not mentioned it is not allowed. Warehouses are allowed in the M1 (light manufacturing) district, indicating that it was clearly the intent of the code to allow warehousing in those areas but not in other zoning districts. I1 Council Packet Page Number 121 of 291 Discussion Code Amendment to Allow Warehousing by CUP The BC ordinance already allows “exterior storage” by a CUP as follows: “the exterior storage, display, sale or distribution of goods or materials, but not including a junkyard, salvage automobile, or other wrecking yard. The city may require screening of such uses pursuant to the screening requirements of subsection (6.a.) of this section.” Staff does not see a problem with the applicant’s request to amend the ordinance for indoor storage or warehousing by CUP, since the code already allows exterior storage by CUP. It should be understood, though, that the city has land zoned BC in some highly visible locations that would not be appropriate for warehousing, such as the Maplewood Mall area as an example. If the council amends the ordinance to allow warehousing by CUP, this would permit warehouses by CUP in any BC district, not just the former Goodwill site. Findings to Approve a CUP The zoning ordinance requires that the city council determine that all nine “standards” for CUP approval be met to allow a CUP. Therefore, to approve a CUP for warehousing, the council would need to determine that a proposed warehouse would: • Comply with the city’s comprehensive plan and zoning code. • Maintain the existing or planned character of the neighborhood. • Not depreciate property values. • Not cause any disturbance or nuisance. • Not cause excessive traffic. • Be served by adequate public facilities and police/fire protection. • Not create excessive additional costs for public services. • Maximize and preserve the site’s natural and scenic features. • Not cause adverse environmental effects. Truck and Trailer Rental on the Former Goodwill Site Section 44-512(5), under conditional uses, states the following: (5) For motor vehicles, the following activities (allowed conditionally), if not within 350 feet of any property that the city is planning for residential use: a. The sale or leasing of used motor vehicles. b. The storage or rental of motor vehicles. The important point in this ordinance is that vehicle sale, storage or rental activities must be at least 350 feet from property planned for residential use. The former Goodwill site is directly next to (north of) the townhomes to the south and is 170 feet from the residential land across Van Dyke Street. I1 Council Packet Page Number 122 of 291 Amending the ordinance to allow indoor storage activities by CUP would not allow U-Haul the full use of the Goodwill property since code prohibits vehicle rentals closer than 350 feet to residential property. The applicant would have to apply for a variance from the 350-foot setback requirements from residential property to expand their rental activities to this site. Summary If the city council agrees with this proposed ordinance amendment, the process would require that the applicant submit a CUP application for warehousing in the former Goodwill building. The applicant would also need to apply for a variance to park rental trucks and trailers within 350 feet of the nearby and abutting residential properties. Even though the planning commission supported a setback variance for rental vehicle parking, the community design review board, planning commission and finally the city council would need to review these requests. Staff would study the need for screening at that time when considering warehousing and a reduced parking setback. Commission Actions On August 20, 2013, the planning commission recommended that the city council adopt this code amendment. The planning commission also expressed their support of a variance from the 350-foot spacing requirement for U-Haul to park trucks and trailers on the former Goodwill Store parking lot. Budget Impact None Recommendation Adopt the resolution amending Section 44-512(4) to allow warehousing in BC (business commercial) districts by conditional use permit. Attachments 1. Ordinance Amendment to Section 44-512 2. Zoning Map U-Haul/Goodwill Area 3. Land Use Plan Map of U-Haul/Goodwill Area 4. Aerial Photo 5. BC Zoning Ordinance 6. Letter from Christopher Bohlman dated April 21, 2014 7. Certificate of Survey 8. Planning Commission Minutes dated August 20, 2013 p:\ ORD\Warehousing in BC Districts\Code Amendment Report for Warehousing in BC Districts CC Report #3 6 14 te I1 Council Packet Page Number 123 of 291 ORDINANCE NO. ___ AN ORDINANCE AMENDMENT TO ALLOW WAREHOUSING IN BC (BUSINESS COMMERCIAL) ZONINING DISTRICTS BY CONDITIONAL USE PERMIT The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances. (Additions are underlined.) Section 1. Section 44-512(4) of the Maplewood Code of Ordinances is hereby amended as follows: Sec. 44-512. Conditional Uses. In a BC business commercial district, the following uses must have a conditional use permit: (4) Interior storage or warehouses, the exterior storage, display, sale or distribution of goods or materials, but not including a junkyard, salvage automobile, or wrecking yard. The city may require screening of such uses pursuant to the screening requirements of subsection (6.a.) of this section. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on ___________. _________________ Mayor Attest: ______________________ City Clerk I1, Attachment 1 Council Packet Page Number 124 of 291 I1, Attachment 2 Council Packet Page Number 125 of 291 I1, Attachment 3 Council Packet Page Number 126 of 291 I1, Attachment 4 Council Packet Page Number 127 of 291 I1, Attachment 5 Council Packet Page Number 128 of 291 I1, Attachment 5 Council Packet Page Number 129 of 291 I1, Attachment 6 Council Packet Page Number 130 of 291 I1, Attachment 6 Council Packet Page Number 131 of 291 I1, Attachment 6 Council Packet Page Number 132 of 291 I1, Attachment 7 Council Packet Page Number 133 of 291 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, AUGUST 20, 2013 6. NEW BUSINESS a. Ordinance Amendment for Warehousing in BC (business commercial) districts. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the commission. ii. President U-Haul, Bill Piette, 9890 Highway 65, Blaine, addressed and answered questions of the commission. Commissioner Trippler moved to approve the resolution amending Section 44-512 (4) to allow warehousing in BC (business commercial) districts by conditional use permit. Seconded by Commissioner Kempe. Ayes - All The motion passed. Commissioner Donofrio moved that the commission is in support of the parking variance as discussed at the August 20, 2013, Planning Commission meeting. Seconded by Commissioner Trippler. Ayes – All The motion passed. This item goes to the city council September 9, 2013. I1, Attachment 8 Council Packet Page Number 134 of 291 MEMORANDUM TO: City Council FROM: Interim City Manager, Melinda Coleman DATE: June 3, 2014 SUBJECT: Letter of Intent to Purchase Fire Station No. 1 (East County Line) a. Intent to Close Meeting (§13D.05 subd.3c) Introduction During the past several years the City, with the recommendation from Chief Steve Lukin, has been consolidating Fire Stations due to the construction of the new Station on the 3M campus and the move to a fulltime staff contingent. As a result several Stations have been declared “excess property” and are being actively marketed with the assistance of Mike Brass of Collier’s International. Those stations include the Londin Lane and McMenemy Street locations. Prior to listing property with Mr. Brass the City was approached by a party interested in the Century Avenue site and consequently that site is not included in our listing agreement with Mr. Brass yet. That party, L.C.S. Lawn Service, met with City Staff yesterday including Chief Lukin, City Attorney Kantrud and myself. Discussion The City received a Letter of Intent/Offer to Purchase from L.C.S. Lawn Service to purchase the Fire Station at 1177 Century Avenue. A copy of the Letter is included under separate cover in a sealed envelope to protect the confidentially of the offer. Representatives from L.C.S. Lawn Service will be present at the meeting to introduce the Council to the Company and to describe their operations. Budget Impact The proceeds from the sale of the city property will be earmarked for existing fire station remodeling and upgrades. Recommendation The City Council is authorized pursuant to the Open Meeting Law (§13D.05) to close the meeting to go into closed session to discuss the Letter of Intent and to direct staff how to proceed in negotiations toward a Purchase Agreement with L.C.S. Lawn Service. Once the closed session has ended, Council will return to open session to handle the New Business items. Attachments 1. Sealed/Confidential Copy of Letter of Intent J1 Council Packet Page Number 135 of 291 J2 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Gayle Bauman, Finance Director DATE: May 29, 2014 SUBJECT: Preliminary Approval for Issuance of Bonds Introduction Bonds need to be issued to finance the following: • CIP bonds totaling $2,865,000 are planned to cover construction costs associated with the new Fire Station on the 3M campus. This project is already underway. • TIF bonds totaling $1,125,000 are also planned to cover site work associated with the new Fire Station on the 3M campus. • One public works project – Improvement bonds totaling $3,300,000 will be used to finance the Arkwright/Sunrise Area Street Improvements which has special assessments that total at least 20% of the project costs. • Equipment certificates will be issued in the amount of $615,000 to cover the cost of the new HVAC unit needed to service the aquatic area at the Community Center. • Refunding bonds totaling $1,290,000 will be used to refund maturities of the City’s G.O. Tax Abatement Bonds, Series 2004C. The City will also be contributing $700,000 of cash on hand towards this refunding. With regard to the refunding bonds, crossover refunding bonds are proposed to be issued to refund G.O. Tax Abatement Bonds 2004C with an outstanding amount of $2,695,000 and maturities through 2020. The estimated net present value (NPV) of savings to the City for this issue is $117,315 or over 5.6% of the principal amount of the refunding bonds. Please note that the NPV benefit shown is an estimate and is variable based on the actual true interest cost of the refunding bonds as determined at the sale date. City policy states that any refunding, whether advanced or current, needs to have a NPV benefit of at least 3.5%. The projects and financing plans are listed in the attached report from Springsted Incorporated. The report lists annual tax levies for the improvement bonds, CIP bonds and equipment certificates of $198,377-$497,222, payable 2015-2034, which are required to finance the unassessed project costs. The report also suggests a bid award on the bond sale at the Council meeting at 7:00 p.m. on Monday, July 14, 2014. Budget Impact Estimated net present value of savings to the City for the refunding bonds is $117,315. Council Packet Page Number 136 of 291 J2 Recommendation It is recommended that the City Council approve the attached resolutions providing preliminary approval for the sale of $7,905,000 General Obligation Bonds, Series 2014A and General Obligation Tax Abatement Refunding Bonds, Series 2014B. Attachments 1. Resolution for Series 2014A bonds 2. Resolution for Series 2014B bonds 3. Recommendations from Springsted Council Packet Page Number 137 of 291 J2, Attachment 1 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: June 9, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on June 9, 2014, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $7,905,000 General Obligation Bonds, Series 2014A. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $7,905,000 GENERAL OBLIGATION BONDS, SERIES 2014A A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $7,905,000,000 General Obligation Bonds, Series 2014A (the "Bonds") to (i) various street improvement projects; (ii) the construction of a new fire station located in the City, including the related infrastructure; (iii) the purchase of capital equipment; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 6284325v1 Council Packet Page Number 138 of 291 J2, Attachment 1 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Council Packet Page Number 139 of 291 J2, Attachment 1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $7,905,000 General Obligation Bonds, Series 2014A. WITNESS my hand on June ____, 2014. __________________________________ City Clerk Council Packet Page Number 140 of 291 J2, Attachment 1 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $7,905,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION BONDS, SERIES 2014A (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday, July 14, 2014, until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of proposal conflict with information provided by PARITY®, this Terms of proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 ________________________________ * Preliminary; subject to change. A-1 Council Packet Page Number 141 of 291 J2, Attachment 1 DETAILS OF THE BONDS The Bonds will be dated August 1, 2014, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2015. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1, in the years and amounts* as follows: 2016 $310,000 2017 $410,000 2018 $445,000 2019 $480,000 2020 $480,000 2021 $490,000 2022 $495,000 2023 $510,000 2024 $515,000 2025 $455,000 2026 $465,000 2027 $475,000 2028 $490,000 2029 $500,000 2030 $515,000 2031 $160,000 2032 $170,000 2033 $175,000 2034 $180,000 2035 $185,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2022, and on any day thereafter, to prepay Bonds due on or after February 1, 2023. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. A-2 Council Packet Page Number 142 of 291 J2, Attachment 1 SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefitted properties and tax increment revenues derived from the City’s Tax Increment Financing District No. 1-12. The proceeds will be used to finance (i) various street improvement projects (ii) the construction of a new fire station located in the City, including the related infrastructure, and (iii) the purchase of capital equipment. BIDDING PARAMETERS Proposals shall be for not less than $7,810,140 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $79,050, in the form of a certified or cashier's check, a wire transfer, or Financial Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. Any Deposit made by certified or cashier’s check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco, CA 94104 ABA #121000248 for credit to Springsted Incorporated, Account #635-5007954 Ref: Maplewood, MN Series 2014A Good Faith Deposit Contemporaneously with such wire transfer, the bidder shall send an e-mail to bond_services@springsted.com, including the following information; (i) indication that a wire transfer has been made (including the fed reference number and time released), (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made by check or wire transfer by an unsuccessful bidder will be returned to such bidder following City action relative to an award of the Bonds. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota and pre-approved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time on the next business day following the award. If such Deposit is A-3 Council Packet Page Number 143 of 291 J2, Attachment 1 not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). A-4 Council Packet Page Number 144 of 291 J2, Attachment 1 OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to an underwriter or underwriting syndicate, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the sole underwriter or to the senior managing underwriter of the syndicate (the “Underwriter” for purposes of this paragraph) to which the Bonds are awarded up to 25 copies of the Final Official Statement. The City designates the Underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Such Underwriter agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated June 9, 2014 BY ORDER OF THE CITY COUNCIL /s/ Karen Guilfoile City Clerk A-5 Council Packet Page Number 145 of 291 J2, Attachment 2 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL CITY OF MAPLEWOOD, MINNESOTA HELD: June 9, 2014 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on June 9, 2014, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of the $1,290,000 General Obligation Tax Abatement Refunding Bonds, Series 2014B. The following members were present: and the following were absent: Member _______________ introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $1,290,000 GENERAL OBLIGATION TAX ABATEMENT REFUNDING BONDS, SERIES 2014B C. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $1,290,000 General Obligation Tax Abatement Refunding Bonds, Series 2014B (the "Bonds") to refund in full the August 1, 2016 through August 1, 2020 maturities of the City’s General Obligation Tax Abatement Bonds, Series 2004C, dated August 1, 2004; and D. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting; Proposal Opening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and Council Packet Page Number 146 of 291 J2, Attachment 2 participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member _______________ and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. Council Packet Page Number 147 of 291 J2, Attachment 2 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $1,290,000 General Obligation Tax Abatement Refunding Bonds, Series 2014A. WITNESS my hand on June ____, 2014. __________________________________ City Clerk Council Packet Page Number 148 of 291 J2, Attachment 2 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $1,290,000* CITY OF MAPLEWOOD, MN GENERAL OBLIGATION TAX ABATEMENT REFUNDING BONDS, SERIES 2014B (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday, July 14, 2014 until 10:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted proposal. OR (b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all proposals submitted to PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic proposal in a timely manner and in compliance with the requirements of the Terms of proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY®. The City is using the services of PARITY® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of proposal conflict with information provided by PARITY®, this Terms of proposal shall control. Further information about PARITY®, including any fee charged, may be obtained from: PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849-5000 ________________________________ * Preliminary; subject to change. A-1 Council Packet Page Number 149 of 291 J2, Attachment 2 DETAILS OF THE BONDS The Bonds will be dated August 1, 2014 and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2015. The Bonds will mature August in the years and amounts* as follows: 2016 $285,000 2017 $275,000 2018 $255,000 2019 $245,000 2020 $230,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the differential between the price paid to the City for the new issue and the prices at which the securities are initially offered to the investing public. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption scheduled to conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify “Years of Term Maturities” in the spaces provided on the proposal form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge available tax abatement revenue. The proceeds will be used to refund the August 1, 2016 through August 1, 2020 maturities of the City’s General Obligation Tax Abatement Bonds, Series 2004C, dated August 1, 2004. A-2 Council Packet Page Number 150 of 291 J2, Attachment 2 BIDDING PARAMETERS Proposals shall be for not less than $1,282,583 plus accrued interest, if any, on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 1/100 or 1/8 of 1%. The initial price to the public for each maturity must be 98.0% or greater. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $12,900, in the form of a certified or cashier's check, a wire transfer, or Financial Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. Any Deposit made by certified or cashier’s check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco, CA 94104 ABA #121000248 for credit to Springsted Incorporated, Account #635-5007954 Ref: Maplewood, MN Series 2014B Good Faith Deposit Contemporaneously with such wire transfer, the bidder shall send an e-mail to bond_services@springsted.com, including the following information; (i) indication that a wire transfer has been made (including the fed reference number and time released), (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made by check or wire transfer by an unsuccessful bidder will be returned to such bidder following City action relative to an award of the Bonds. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota and pre-approved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. 6284325v1 A-3 Council Packet Page Number 151 of 291 J2, Attachment 2 AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION The City has not applied for or pre-approved a commitment for any policy of municipal bond insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a bidder desires to purchase a policy, such indication, the maturities to be insured, and the name of the desired insurer must be set forth on the bidder’s proposal. The City specifically reserves the right to reject any bid specifying municipal bond insurance, even though such bid may result in the lowest TIC to the City. All costs associated with the issuance and administration of such policy and associated ratings and expenses (other than any independent rating requested by the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue the policy after the award of the Bonds shall not constitute cause for failure or refusal by the successful bidder to accept delivery of the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, , the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). 6284325v1 A-4 Council Packet Page Number 152 of 291 J2, Attachment 2 OFFICIAL STATEMENT The City has authorized the preparation of a Preliminary Official Statement containing pertinent information relative to the Bonds, and said Preliminary Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Preliminary Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000. A Final Official Statement (as that term is defined in Rule 15c2-12) will be prepared, specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law. By awarding the Bonds to an underwriter or underwriting syndicate, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the sole underwriter or to the senior managing underwriter of the syndicate (the “Underwriter” for purposes of this paragraph) to which the Bonds are awarded up to 25 copies of the Final Official Statement. The City designates the Underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Such Underwriter agrees that if its proposal is accepted by the City, (i) it shall accept designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated June 9, 2014 BY ORDER OF THE CITY COUNCIL /s/ Karen Guilfoile City Clerk 6284325v1 A-5 Council Packet Page Number 153 of 291 City of Maplewood, Minnesota Recommendations for Issuance of Bonds $7,905,000 General Obligation Bonds, Series 2014A $1,290,000 General Obligation Tax Abatement Refunding Bonds, Series 2014B The Council has under consideration the issuance of two series of bonds; (i) the Series 2014A Bonds will fund street improvement projects, the construction of a fire station located within the City and related infrastructure costs, and the purchase of capital equipment; and (ii) the Series 2014B Bonds will refund the callable maturities of the City’s General Obligation Tax Abatement Bonds, Series 2004C (the “Series 2004C Bonds”). The Series 2014A Bonds and Series 2014B Bonds will be referred to as the Bonds. This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. June 9, 2014 Council sets sale date and terms Week of June 30, 2014 Rating conference is conducted and receipt of rating July 14, 2014, 10:30 a.m. Competitive proposals are received July 14, 2014, 7:00 p.m. Council considers award of the Bonds Mid-August, 2014 Proceeds are received RATING: The City is in the process of determining whether to request a rating from Moody’s Investors Service or Standard & Poor Rating Services for these issues. The City’s general obligation debt is currently rated “Aa1”by Moody’s. THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”) which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. Study No.: 1408.125 June 4, 2014 J2, Attachment 3 Council Packet Page Number 154 of 291 Page 2 POST ISSUANCE COMPLIANCE: The issuance of the Bonds will result in post-issuance compliance responsibilities. The responsibilities are in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post-issuance compliance responsibilities for your tax-exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and/or reserves. The arbitrage rules provide spend-down exceptions for proceeds that are spent within either a 6-month, 18-month, and 24-month period in accordance with certain spending criteria. The City expects to meet the 18-month spending exception for the 2014A Bonds. The Series 2014B Bonds will not qualify for a spending exception since the issue is an advance refunding in which the proceeds will be placed in an escrow account until the August 1, 2015 call date of the Series 2004C Bonds. The Yield restriction provisions will apply to the debt service funds and any project proceeds unspent after three years under certain conditions and the funds should be monitored throughout the life of each issue. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted currently provides arbitrage and continuing disclosure to the City under a separate contract. Contract amendments adding the Bonds will be provided to the City. SUPPLEMENTAL INFORMATION AND BOND RECORD: Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post- issuance compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. $7,905,000 General Obligation Bonds, Series 2014A Description of Issue PURPOSE: Proceeds of the Series 2014A Bonds along with a City contribution of $450,000 will be used to finance the following:  The Arkwright/Sunrise Area street improvements (the “Improvement Portion”);  The construction of a new fire station building (the “CIP Portion”);  The infrastructure related to the new fire station (the “TIF Portion”); and  The purchase of a themodyne unit for the City’s community center (the “Equipment Certificates”). J2, Attachment 3 Council Packet Page Number 155 of 291 Page 3 AUTHORITY: Statutory Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429, 469, 475 and Section 412.301. Statutory Requirements: In regard to the CIP Portion and pursuant to Minnesota Statues Chapter 475.521, the maximum calendar year debt service on all outstanding capital improvement plan bonds including the proposed issue cannot exceed an amount equal to 0.16% of the estimated market value of the property within the City for taxes payable in the year the bonds are issued or sold. The City has two outstanding bond issues under this statute; the 2004D Bonds and the 2013A Bonds. Based on the City’s 2013/2014 estimated market value of $3,174,211,200, the statutory maximum allowable for annual debt service is $5,078,738. The projected maximum debt service on the outstanding and projected CIP debt is $496,376, which is within the statutory limit. In regard to the Equipment Certificates and pursuant to Minnesota Statutes, Section 412.301, the City may issue certificates of indebtedness without exposure to a petition requirement calling for a referendum if the total amount of the issue does not exceed ¼ of 1% of the estimated market value of the taxable property in the City. Based on the City's 2013/2014 estimated market value of $3,174,211,200 this represents a maximum issue size of $7,935,528. The principal amount of the Equipment Portion is $615,000 and is therefore within that limitation and not subject to taxpayer petition for a referendum. SECURITY AND SOURCE OF PAYMENT: The 2014A Bonds are a general obligation of the City, secured by its full faith and credit and taxing power. The Series 2014A Bonds will be repaid with a combination of ad valorem tax levies, special assessments filed against benefited properties and tax increment revenue derived from Tax Increment Financing District No. 1-12. Assessments in the principal amount of $697,000 will be filed in the fall of 2014 and collected over a term of 15 years with level payments of principal and interest. Interest on the unpaid balance will be charged at a rate of 2.0% over the true interest cost of the Improvement Portion. For structuring purposes, we have assumed a rate of 4.50%. Tax increment revenue (TIF) will be used to pay debt service due on the TIF Portion of the Series 2014A Bonds. It is anticipated that the TIF revenues will be sufficient to pay the debt service in full on the TIF Portion of the Series 2014A Bonds and that there will be no levy requirement on this portion. The projected TIF revenues were developed by Springsted in collaboration of the City. The City will be required to levy ad valorem taxes to pay a portion of the debt service not paid from special assessments or tax increment revenues. The City will make their first levy in 2014 for collection in 2015. Each year’s collection of taxes, assessments and tax increment revenue will be used to make the August 1 interest payment due in the collection year and the February 1 principal and interest payment due the following year. STRUCTURING SUMMARY: Per direction from the City, the Series 2014A Bonds have been structured by purpose/statutory authority as follows: The Improvement Portion has been structured with a repayment term of 15 years around the projected assessment income to result in a level annual levy requirement. The levy requirement on the Improvement Portion is estimated to be approximately $214,400 annually. J2, Attachment 3 Council Packet Page Number 156 of 291 Page 4 The CIP Portion has been structured with a repayment term of 20 years with level annual payments of debt service. The TIF Portion has been structured with a repayment term of 15 years around the projected TIF revenue resulting in little or no principal payments in the first 3 years. The principal and interest payments on the remaining term of the TIF Portion have been structured to achieve level debt service. The Equipment Certificates has been structured with a repayment term of 9 years to result in level annual payments of debt service. SCHEDULES ATTACHED: Schedules attached for the Series 2014A Bonds include: (i) the sources and uses; (ii) net debt service schedules for the Series 2014A Bonds as a whole and by purpose; (iii) assessment income; and (iv) outstanding and projected CIP debt and statutory calculation. RISKS/SPECIAL CONSIDERATIONS: The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. SALE TERMS AND MARKETING: Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2023 may be prepaid at a price of par plus accrued interest on or after February 1, 2022. Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for this calendar year; therefore, the Series 2014A Bonds are designated as bank qualified. $1,290,000 General Obligation Tax Abatement Refunding Bonds, Series 2014B Description of Issue PURPOSE: Proceeds of the Series 2014B Bonds along with a City cash contribution of $700,000 will be used to refund the August 1, 2016 through 2020 maturities of the City’s General Obligation Tax Abatement Bonds, Series 2004C, dated August 1, 2004. The maturities to be refunded are outstanding in the aggregate principal amount of $1,925,000. The August 1, 2014 and 2015 maturities are not callable and are not included in this refunding transaction. This refunding transaction is being conducted to provide interest cost savings. The Series 2004C Bonds were originally issued to finance street, utility, right of way and drainage improvements related to Legacy Village and Hazelwood Redevelopment projects. AUTHORITY: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 469 and 475. SECURITY AND SOURCE OF PAYMENT: The Series 2014B Bonds are a general obligation of the City, secured by its full faith and credit and taxing power. Tax abatement revenues are expected to be sufficient to pay the principal payments on the Series 2014B Bonds. Interest on the Series 2014B Bonds will be paid with excess abatement revenues or general ad valorem taxes. J2, Attachment 3 Council Packet Page Number 157 of 291 Page 5 The issuance of the Series 2014B Bonds is being conducted as a “crossover” advance refunding in which the proceeds of the Series 2014B Bonds and the $700,000 cash contribution of the City will be placed in an escrow account with a major bank and invested in U.S. Treasury obligations or State and Local Government Securities. These investments and their earnings are structured to pay interest on the Series 2014B Bonds to and including the August 1, 2015 interest payment (the call date of the Series 2004C Bonds), at which time the escrow account will pay the callable maturities of the Series 2004C Bonds. The City will continue to pay the originally scheduled debt service payments on the Series 2004C Bonds through the August 1, 2015 call date. After the call date, the City will begin making debt service payments on the Series 2014B Bonds, taking advantage of the lower interest rates. The City will make their first levy for the Series 2014B Bonds in 2014 for collection in 2015. Each year’s collection of taxes will be used to make the interest payment due on February 1 and the principal and interest payment due on August 1 in the year of collection. Debt service payments on the Series 2014B Bonds are due prior to the City’s receipt of semi-annual tax collections. Therefore, the City will make temporary transfers of available funds to meet the debt service requirements on the Series 2014B Bonds. STRUCTURING SUMMARY: At the direction of the City, the principal amortization of the Series 2014B Bonds has been structured to result in approximately even annual savings. Based on current interest rate estimates, the refunding is projected to result in future value savings of approximately $151,311 with a net present value benefit to the City of approximately $117,315. These estimates are net of all costs associated with the refunding and the $700,000 cash contribution. SCHEDULES ATTACHED: Schedules attached for the Series 2014B Bonds include (i) refunding summary; (ii) debt service comparison that shows the projected savings as a result of the refunding; and (iii) debt service schedule. SALE TERMS AND MARKETING: Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and/or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Based on the short duration of the Series 2014B Bonds, and to avoid possible negative pricing impacts, the Series 2014B Bonds will not be subject to redemption prior to their stated maturities. Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt obligations that count against the $10 million limit for this calendar year; therefore, the Series 2014B Bonds are designated as bank qualified. RISKS/SPECIAL CONSIDERATIONS: The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. FEDERAL CONSIDERATIONS AND/OR REQUIREMENTS: Upon the sale of the Series 2014B Bonds, a verification agent will be retained by the City to confirm that the refunding escrow is in compliance with federal restrictions and also to verify the adequacy of the escrow to satisfy its cash flow requirements. J2, Attachment 3 Council Packet Page Number 158 of 291 Page 6 $7,905,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A Total Issue Sources And Uses Dated 08/01/2014 | Delivered 08/01/2014 Improvement Portion CIP Portion TIF Portion Equipm e nt Certificates Issue Summary Sources Of Funds Par Amount of Bonds.................................. $3,300,000.00 $2,865,000.00 $1,125,000.00 $615,000.00 $7,905,000.00 Planned Issuer Equity contribution...............- 450,000.00 -- 450,000.00 Total Sources............................................$3,300,000.00 $3,315,000.00 $1,125,000.00 $615,000.00 $8,355,000.00 Uses Of Funds Deposit to Project Construction Fund.......... 3,226,000.00 3,250,000.00 1,100,000.00 600,000.00 8,176,000.00 Total Underwriter's Discount (1.200%)...... 39,600.00 34,380.00 13,500.00 7,380.00 94,860.00 Costs of Issuance....................................... 33,918.39 29,447.35 11,563.09 6,321.17 81,250.00 Rounding Amount........................................ 481.61 1,172.65 (63.09) 1,298.83 2,890.00 Total Uses..................................................$3,300,000.00 $3,315,000.00 $1,125,000.00 $615,000.00 $8,355,000.00 2014A Bonds (1) | Issue Summary | 5/30/2014 | 9:31 AM J2, Attachment 3 Council Packet Page Number 159 of 291 Page 7 $7,905,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A NET DEBT SERVICE SCHEDULE DatePrincipal Coupon InterestTotal P+I105% of Total Assessment TIF Revenue Required Levy02/01/2015-------02/01/2016 310,000.00 0.500% 253,957.50 563,957.50592,155.3865,599.0137,777.00 488,779.3702/01/2017 410,000.00 0.800% 167,755.00 577,755.00606,642.7565,599.0151,982.88 489,060.8702/01/2018 445,000.00 1.050% 164,475.00 609,475.00639,948.7565,599.0078,022.88 496,326.8802/01/2019 480,000.00 1.250% 159,802.50 639,802.50671,792.6365,599.01 108,971.63 497,221.9902/01/2020 480,000.00 1.500% 153,802.50 633,802.50665,492.6365,599.01 107,921.63 491,971.9902/01/2021 490,000.00 1.700% 146,602.50 636,602.50668,432.6365,599.02 106,661.63 496,171.9802/01/2022 495,000.00 1.900% 138,272.50 633,272.50664,936.1365,599.00 105,233.63 494,103.5002/01/2023 510,000.00 2.050% 128,867.50 638,867.50670,810.8865,599.01 108,887.63 496,324.2402/01/2024 515,000.00 2.150% 118,412.50 633,412.50665,083.1365,599.02 107,058.00 492,426.1102/01/2025 455,000.00 2.300% 107,340.00 562,340.00590,457.0065,599.02 110,389.13 414,468.8602/01/2026 465,000.00 2.400%96,875.00 561,875.00589,968.7565,599.02 108,215.63 416,154.1102/01/2027 475,000.00 2.600%85,715.00 560,715.00588,750.7565,599.02 105,947.63 417,204.1102/01/2028 490,000.00 2.800%73,365.00 563,365.00591,533.2565,599.01 108,740.63 417,193.6202/01/2029 500,000.00 2.950%59,645.00 559,645.00587,627.2565,599.02 105,947.63 416,080.6102/01/2030 515,000.00 3.100%44,895.00 559,895.00587,889.7565,599.01 108,255.00 414,035.7402/01/2031 160,000.00 3.150%28,930.00 188,930.00198,376.50- 198,376.5002/01/2032 170,000.00 3.250%23,890.00 193,890.00203,584.50- 203,584.5002/01/2033 175,000.00 3.350%18,365.00 193,365.00203,033.25- 203,033.2502/01/2034 180,000.00 3.400%12,502.50 192,502.50202,127.63- 202,127.6302/01/2035 185,000.00 3.450%6,382.50 191,382.50200,951.63- 200,951.63Total $7,905,000.00- $1,989,852.50 $9,894,852.50 $10,389,595.13 $983,985.19 $1,460,012.50 $7,945,597.44 Dated................................................................................................................................................................................................... 8/01/2014Delivery Date........................................................................................................................................................................................... 8/01/2014First Coupon Date....................................................................................................................................................................................... 8/01/2015 Yield Statistics Bond Year Dollars....................................................................................................................................................................................... $78,037.50Average Life............................................................................................................................................................................................ 9.872 YearsAverage Coupon.......................................................................................................................................................................................... 2.5498671% Net Interest Cost (NIC)................................................................................................................................................................................. 2.6714240%True Interest Cost (TIC)................................................................................................................................................................................ 2.6527686%Bond Yield for Arbitrage Purposes....................................................................................................................................................................... 2.5116444%All Inclusive Cost (AIC)................................................................................................................................................................................ 2.7755490% IRS Form 8038 Net Interest Cost....................................................................................................................................................................................... 2.5498671%Weighted Average Maturity............................................................................................................................................................................... 9.872 Years2014A Bonds (1) | Issue Summary | 5/30/2014 | 9:33 AMJ2, Attachment 3 Council Packet Page Number 160 of 291 Page 8 $3,300,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A Improvement Portion NET DEBT SERVICE vs. REVENUE Date Principal Coupon Interest Total P+I 105% Overlevy Assessments Required Levy 02/01/2015 - - - - - - - 02/01/2016 165,000.00 0.500% 99,690.00 264,690.00 277,924.50 65,599.01 212,325.49 02/01/2017 200,000.00 0.800% 65,635.00 265,635.00 278,916.75 65,599.01 213,317.74 02/01/2018 205,000.00 1.050% 64,035.00 269,035.00 282,486.75 65,599.00 216,887.75 02/01/2019 205,000.00 1.250% 61,882.50 266,882.50 280,226.63 65,599.01 214,627.62 02/01/2020 205,000.00 1.500% 59,320.00 264,320.00 277,536.00 65,599.01 211,936.99 02/01/2021 210,000.00 1.700% 56,245.00 266,245.00 279,557.25 65,599.02 213,958.23 02/01/2022 215,000.00 1.900% 52,675.00 267,675.00 281,058.75 65,599.00 215,459.75 02/01/2023 220,000.00 2.050% 48,590.00 268,590.00 282,019.50 65,599.01 216,420.49 02/01/2024 220,000.00 2.150% 44,080.00 264,080.00 277,284.00 65,599.02 211,684.98 02/01/2025 225,000.00 2.300% 39,350.00 264,350.00 277,567.50 65,599.02 211,968.48 02/01/2026 235,000.00 2.400% 34,175.00 269,175.00 282,633.75 65,599.02 217,034.73 02/01/2027 240,000.00 2.600% 28,535.00 268,535.00 281,961.75 65,599.02 216,362.73 02/01/2028 245,000.00 2.800% 22,295.00 267,295.00 280,659.75 65,599.01 215,060.74 02/01/2029 250,000.00 2.950% 15,435.00 265,435.00 278,706.75 65,599.02 213,107.73 02/01/2030 260,000.00 3.100% 8,060.00 268,060.00 281,463.00 65,599.01 215,863.99 Total $3,300,000.00 - $700,002.50 $4,000,002.50 $4,200,002.63 $983,985.19 $3,216,017.44 Dated.........................................................................................................................................................................................8/01/2014 Delivery Date.............................................................................................................................................................................8/01/2014 First Coupon Date..................................................................................................................................................................... 8/01/2015 Yield Statistics Bond Year Dollars.....................................................................................................................................................................$29,480.00 Average Life............................................................................................................................................................................. 8.933 Years Average Coupon.......................................................................................................................................................................2.3744997% Net Interest Cost (NIC)..............................................................................................................................................................2.5088280% True Interest Cost (TIC).............................................................................................................................................................2.5006893% Bond Yield for Arbitrage Purpos es...........................................................................................................................................2.5116444% All Inclusive Cost (AIC).............................................................................................................................................................2.6334147% 2014A Bonds (1) | Improvement Bonds | 5/30/2014 | 9:31 AM J2, Attachment 3 Council Packet Page Number 161 of 291 Page 9 $2,865,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A CIP Portion DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2015 ----- 02/01/2016 85,000.00 0.500%104,013.75 189,013.75 198,464.44 02/01/2017 120,000.00 0.800%68,917.50 188,917.50 198,363.38 02/01/2018 125,000.00 1.050%67,957.50 192,957.50 202,605.38 02/01/2019 125,000.00 1.250%66,645.00 191,645.00 201,227.25 02/01/2020 125,000.00 1.500%65,082.50 190,082.50 199,586.63 02/01/2021 130,000.00 1.700%63,207.50 193,207.50 202,867.88 02/01/2022 130,000.00 1.900%60,997.50 190,997.50 200,547.38 02/01/2023 135,000.00 2.050%58,527.50 193,527.50 203,203.88 02/01/2024 135,000.00 2.150%55,760.00 190,760.00 200,298.00 02/01/2025 140,000.00 2.300%52,857.50 192,857.50 202,500.38 02/01/2026 140,000.00 2.400%49,637.50 189,637.50 199,119.38 02/01/2027 145,000.00 2.600%46,277.50 191,277.50 200,841.38 02/01/2028 150,000.00 2.800%42,507.50 192,507.50 202,132.88 02/01/2029 155,000.00 2.950%38,307.50 193,307.50 202,972.88 02/01/2030 155,000.00 3.100%33,735.00 188,735.00 198,171.75 02/01/2031 160,000.00 3.150%28,930.00 188,930.00 198,376.50 02/01/2032 170,000.00 3.250%23,890.00 193,890.00 203,584.50 02/01/2033 175,000.00 3.350%18,365.00 193,365.00 203,033.25 02/01/2034 180,000.00 3.400%12,502.50 192,502.50 202,127.63 02/01/2035 185,000.00 3.450%6,382.50 191,382.50 200,951.63 Total $2,865,000.00 - $964,501.25 $3,829,501.25 $4,020,976.31 SIGNIFICANT DATES Dated......................................................................................................................................................................... 8/01/2014 Delivery Date............................................................................................................................................................. 8/01/2014 First Coupon Date......................................................................................................................................................8/01/2015 Yield Statistics Bond Year Dollars..................................................................................................................................................... $34,087.50 Average Life............................................................................................................................................................. 11.898 Years Average Coupon....................................................................................................................................................... 2.8294866% Net Interest Cost (NIC)...............................................................................................................................................2.9303447% True Interest Cost (TIC)............................................................................................................................................. 2.9095142% Bond Yield for Arbitrage Purposes........................................................................................................................... 2.5116444% All Inclusive Cost (AIC)..............................................................................................................................................3.0160190% IRS Form 8038 Net Interest Cost........................................................................................................................................................2.8294866% Weighted Average Maturity.......................................................................................................................................11.898 Years 2014A Bonds (1) | CIP Bonds | 5/30/2014 | 9:31 AM J2, Attachment 3 Council Packet Page Number 162 of 291 Page 10 $1,125,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A TIF Portion NET DEBT SERVICE vs. REVENUE Date Principal Coupon Interest Total P+I 105% Overlevy Revenue Srpls(Shrtfall) 02/01/2015 ------- 02/01/2016 -- 36,761.25 36,761.25 38,599.31 37,777.00 (822.31) 02/01/2017 25,000.00 0.800% 24,507.50 49,507.50 51,982.88 76,309.00 24,326.13 02/01/2018 50,000.00 1.050% 24,307.50 74,307.50 78,022.88 157,921.00 79,898.13 02/01/2019 80,000.00 1.250% 23,782.50 103,782.50 108,971.63 161,080.00 52,108.38 02/01/2020 80,000.00 1.500% 22,782.50 102,782.50 107,921.63 164,301.00 56,379.38 02/01/2021 80,000.00 1.700% 21,582.50 101,582.50 106,661.63 167,587.00 60,925.38 02/01/2022 80,000.00 1.900% 20,222.50 100,222.50 105,233.63 170,939.00 65,705.38 02/01/2023 85,000.00 2.050% 18,702.50 103,702.50 108,887.63 174,358.00 65,470.38 02/01/2024 85,000.00 2.150% 16,960.00 101,960.00 107,058.00 177,845.00 70,787.00 02/01/2025 90,000.00 2.300% 15,132.50 105,132.50 110,389.13 181,402.00 71,012.88 02/01/2026 90,000.00 2.400% 13,062.50 103,062.50 108,215.63 185,030.00 76,814.38 02/01/2027 90,000.00 2.600% 10,902.50 100,902.50 105,947.63 188,730.00 82,782.38 02/01/2028 95,000.00 2.800% 8,562.50 103,562.50 108,740.63 192,505.00 83,764.38 02/01/2029 95,000.00 2.950% 5,902.50 100,902.50 105,947.63 196,355.00 90,407.38 02/01/2030 100,000.00 3.100% 3,100.00 103,100.00 108,255.00 200,282.00 92,027.00 Total $1,125,000.00 - $266,271.25 $1,391,271.25 $1,460,834.81 $2,432,421.00 $2,039,131.19 Dated................................................................................................................................................................................................. 8/01/2014 Delivery Date..................................................................................................................................................................................... 8/01/2014 First Coupon Date..............................................................................................................................................................................8/01/2015 Yield Statistics Bond Year Dollars............................................................................................................................................................................. $11,002.50 Average Life..................................................................................................................................................................................... 9.780 Years Average Coupon............................................................................................................................................................................... 2.4200977% Net Interest Cost (NIC).......................................................................................................................................................................2.5427971% True Interest Cost (TIC)..................................................................................................................................................................... 2.5376587% Bond Yield for Arbitrage Purposes................................................................................................................................................... 2.5116444% All Inclusive Cost (AIC)......................................................................................................................................................................2.6596090% 2014A Bonds (1) | TIF Bonds | 5/30/2014 | 9:31 AM J2, Attachment 3 Council Packet Page Number 163 of 291 Page 11 $615,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A Equipment Certificates DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Levy 02/01/2015 ----- 02/01/2016 60,000.00 0.500%13,492.50 73,492.50 77,167.13 02/01/2017 65,000.00 0.800%8,695.00 73,695.00 77,379.75 02/01/2018 65,000.00 1.050%8,175.00 73,175.00 76,833.75 02/01/2019 70,000.00 1.250%7,492.50 77,492.50 81,367.13 02/01/2020 70,000.00 1.500%6,617.50 76,617.50 80,448.38 02/01/2021 70,000.00 1.700%5,567.50 75,567.50 79,345.88 02/01/2022 70,000.00 1.900%4,377.50 74,377.50 78,096.38 02/01/2023 70,000.00 2.050%3,047.50 73,047.50 76,699.88 02/01/2024 75,000.00 2.150%1,612.50 76,612.50 80,443.13 Total $615,000.00 -$59,077.50 $674,077.50 $707,781.38 SIGNIFICANT DATES Dated.......................................................................................................................................................................... 8/01/2014 Delivery Date.............................................................................................................................................................. 8/01/2014 First Coupon Date....................................................................................................................................................... 8/01/2015 Yield Statistics Bond Year Dollars...................................................................................................................................................... $3,467.50 Average Life...............................................................................................................................................................5.638 Years Average Coupon........................................................................................................................................................1.7037491% Net Interest Cost (NIC)................................................................................................................................................1.9165826% True Interest Cost (TIC)..............................................................................................................................................1.9211526% Bond Yield for Arbitrage Purposes............................................................................................................................ 2.5116444% All Inclusive Cost (AIC)...............................................................................................................................................2.1182995% IRS Form 8038 Net Interest Cost......................................................................................................................................................... 1.7037491% Weighted Average Maturity........................................................................................................................................ 5.638 Years 2014A Bonds (1) | Equipment Certificates | 5/30/2014 | 9:31 AM J2, Attachment 3 Council Packet Page Number 164 of 291 Page 12 $697,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2014A Improvement Bonds Assessments ASSESSMENT INCOME Date Principal Coupon Interest Total P+I 12/31/2014 ---- 12/31/2015 26,392.76 4.500%39,206.25 65,599.01 12/31/2016 35,421.69 4.500%30,177.32 65,599.01 12/31/2017 37,015.66 4.500%28,583.34 65,599.00 12/31/2018 38,681.37 4.500%26,917.64 65,599.01 12/31/2019 40,422.03 4.500%25,176.98 65,599.01 12/31/2020 42,241.02 4.500%23,358.00 65,599.02 12/31/2021 44,141.86 4.500%21,457.14 65,599.00 12/31/2022 46,128.25 4.500%19,470.76 65,599.01 12/31/2023 48,204.02 4.500%17,395.00 65,599.02 12/31/2024 50,373.20 4.500%15,225.82 65,599.02 12/31/2025 52,640.00 4.500%12,959.02 65,599.02 12/31/2026 55,008.80 4.500%10,590.22 65,599.02 12/31/2027 57,484.19 4.500%8,114.82 65,599.01 12/31/2028 60,070.98 4.500%5,528.04 65,599.02 12/31/2029 62,774.17 4.500%2,824.84 65,599.01 Total $697,000.00 -$286,985.19 $983,985.19 SIGNIFICANT DATES Filing Date.................................................................................................................................................................... 10/01/2014 First Payment Date.......................................................................................................................................................12/31/2015 2014A Bonds Assessments | SINGLE PURPOSE | 5/30/2014 | 9:46 AM J2, Attachment 3 Council Packet Page Number 165 of 291 Page 13 City of Maplewood, Minnesota Outstanding and Projected Capital Improvement Plan Debt Aggregate Debt Service -- Accrual Basis Calendar Year 2004D GO CIP Bonds Non-Ref DS 2013A GO Bonds - CIP Purpose 2013A GO Bonds - Ref Purpose (04D) 2014A Bonds - CIP Portion TOTAL 2014 36,443.75 44,700.00 4,387.50 85,531.25 2015 36,487.50 252,750.00 8,775.00 69,342.50 367,355.00 2016 -254,400.00 53,325.00 154,130.00 461,855.00 2017 -251,000.00 52,425.00 188,437.50 491,862.50 2018 -252,550.00 51,525.00 192,301.25 496,376.25 2019 -254,000.00 50,625.00 190,863.75 495,488.75 2020 -255,350.00 49,725.00 189,145.00 494,220.00 2021 -251,650.00 48,825.00 192,102.50 492,577.50 2022 -252,662.50 47,868.75 189,762.50 490,293.75 2023 -253,087.50 46,800.00 192,143.75 492,031.25 2024 -252,900.00 45,618.75 189,308.75 487,827.50 2025 -252,331.25 -191,247.50 443,578.75 2026 -251,362.50 -187,957.50 439,320.00 2027 -249,987.50 -189,392.50 439,380.00 2028 -253,106.25 -190,407.50 443,513.75 2029 -250,712.50 -191,021.25 441,733.75 2030 -252,775.00 -186,332.50 439,107.50 2031 -249,287.50 -186,410.00 435,697.50 2032 ---191,127.50 191,127.50 2033 ---190,433.75 190,433.75 2034 ---189,442.50 189,442.50 2035 ---188,191.25 188,191.25 -$72,931.25 $4,334,612.50 $459,900.00 $3,829,501.25 $8,696,945.00 CIP Sta tutory Ca lcula ti on (MN Sta tute 475.521) Maximium P+I $496,376 2013 Estimated MV $3,174,211,200 Statutory Limit 0.16% Statutory Max $5,078,738 Aggregate | 5/30/2014 | 8:42 AM J2, Attachment 3 Council Packet Page Number 166 of 291 Page 14 $1,290,000 City of Maplewood, Minnesota General Obligation Tax Abatement Refunding Bonds, Series 2014B Crossover Refunding of Series 2004C Refunding Summary Dated 08/01/2014 | Delivered 08/01/2014 Sources Of Funds Par Amount of Bonds.............................................................................................................................................. $1,290,000.00 Planned Issuer Equity contribution...........................................................................................................................700,000.00 Total Sources........................................................................................................................................................$1,990,000.00 Uses Of Funds Deposit to Crossover Escrow Fund........................................................................................................................ 1,935,015.10 Costs of Issuance................................................................................................................................................... 46,000.00 Total Underw riter's Discount (0.575%).................................................................................................................. 7,417.50 Rounding Amount.................................................................................................................................................... 1,567.40 Total Uses..............................................................................................................................................................$1,990,000.00 ISSUES REFUNDED AND CALL INFORMATION Prior Issue Call Price................................................................................................................................................ 100.000% Prior Issue Call Date.................................................................................................................................................8/01/2015 SAVINGS INFORMATION Net Future Value Benefit......................................................................................................................................... $151,311.16 Net Present Value Benefit....................................................................................................................................... $117,314.91 Net PV Benefit / $2,094,086.43 PV Refunded Debt Service................................................................................... 5.602% BOND STATISTICS Average Life............................................................................................................................................................3.891 Years Average Coupon.....................................................................................................................................................1.0468625% Net Interest Cost (NIC).............................................................................................................................................1.1946215% True Interest Cost (TIC)...........................................................................................................................................1.1961903% Series 2014 Ref 2004C ($7 | SINGLE PURPOSE | 5/29/2014 | 10:34 AM J2, Attachment 3 Council Packet Page Number 167 of 291 Page 15 $1,290,000 City of Maplewood, Minnesota General Obligation Tax Abatement Refunding Bonds, Series 2014B Crossover Refunding of Series 2004C Debt Service Comparison Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings 08/01/2014 - - - - - - 08/01/2015 11,752.50 (1,936,752.50) 2,408,752.50 483,752.50 483,752.50 - 08/01/2016 296,752.50 -- 296,752.50 468,737.50 171,985.00 08/01/2017 285,612.50 -- 285,612.50 453,337.50 167,725.00 08/01/2018 263,825.00 -- 263,825.00 436,493.76 172,668.76 08/01/2019 251,275.00 -- 251,275.00 419,650.00 168,375.00 08/01/2020 233,335.00 -- 233,335.00 402,325.00 168,990.00 Total $1,342,552.50 (1,936,752.50) $2,408,752.50 $1,814,552.50 $2,664,296.26 $849,743.76 PV Analysis Summary (Net to Net) Net FV Cashflow Savings..................................................................................................................................... 849,743.76 Gross PV Debt Service Savings............................................................................................................................815,747.51 Net PV Cashflow Savings @ 1.044%(Bond Yield).............................................................................................. 815,747.51 Total Cash contribution.......................................................................................................................................... (700,000.00) Contingency or Rounding Amount......................................................................................................................... 1,567.40 Net Future Value Benefit........................................................................................................................................$151,311.16 Net Present Value Benefit......................................................................................................................................$117,314.91 Net PV Benefit / $247,449.20 PV Refunded Interest............................................................................................. 47.410% Net PV Benefit / $2,094,086.43 PV Refunded Debt Service..................................................................................5.602% Net PV Benefit / $1,925,000 Refunded Principal...................................................................................................6.094% Net PV Benefit / $1,290,000 Refunding Principal.................................................................................................. 9.094% Refunding Bond Information Refunding Dated Date............................................................................................................................................ 8/01/2014 Refunding Delivery Date........................................................................................................................................ 8/01/2014 Series 2014 Ref 2004C ($7 | SINGLE PURPOSE | 5/29/2014 | 10:34 AM J2, Attachment 3 Council Packet Page Number 168 of 291 Page 16 $1,290,000 City of Maplewood, Minnesota General Obligation Tax Abatement Refunding Bonds, Series 2014B Crossover Refunding of Series 2004C Debt Service Schedule Date Principal Coupon Interest Total P+I 08/01/2014 ---- 08/01/2015 --11,752.50 11,752.50 08/01/2016 285,000.00 0.400%11,752.50 296,752.50 08/01/2017 275,000.00 0.650%10,612.50 285,612.50 08/01/2018 255,000.00 1.000%8,825.00 263,825.00 08/01/2019 245,000.00 1.200%6,275.00 251,275.00 08/01/2020 230,000.00 1.450%3,335.00 233,335.00 Total $1,290,000.00 -$52,552.50 $1,342,552.50 Yield Statistics Bond Year Dollars.....................................................................................................................................................$5,020.00 Average Life............................................................................................................................................................. 3.891 Years Average Coupon.......................................................................................................................................................1.0468625% Net Interest Cost (NIC).............................................................................................................................................. 1.1946215% True Interest Cost (TIC).............................................................................................................................................1.1961903% Bond Yield for Arbitrage Purposes...........................................................................................................................1.0444228% All Inclusive Cost (AIC)............................................................................................................................................. 2.1630033% IRS Form 8038 Net Interest Cost....................................................................................................................................................... 1.1946215% Weighted Average Maturity...................................................................................................................................... 3.891 Years Series 2014 Ref 2004C ($7 | SINGLE PURPOSE | 5/29/2014 | 10:34 AM J2, Attachment 3 Council Packet Page Number 169 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Tom Ekstrand, Senior Planner DATE: June 2, 2014 SUBJECT: Approval of Home Occupation License for Just Rita’s a Hair Salon Located at 2139 Edgerton Street Introduction Rita Johnson, at 2139 Edgerton Street, is requesting approval of a home occupation license to operate a hair salon from her home called Just Rita’s. Ms. Johnson would use the ground level of her home next to the garage. She estimates this space would consist of about four percent of her home’s floor area and anticipates about 25 customers each week. Refer to the attachments. Background Section 14-56, the home occupation requirements state a homeowner must obtain a home occupation license if their home business activities occur more than 30 days a year. The code requires the following for home occupations: 1. No traffic shall be generated by a home occupation in greater volumes than would normally be expected in a residential neighborhood. The need for off-street parking shall not exceed more than three off-street parking spaces for home occupation at any given time, in addition to the parking spaces required by the residents. 2. No more than one nonresident employee shall be allowed to work on the premises. Nonresident employees who work off the premises may be allowed to visit the premises. If an on-site employee is parking on site, off-site employees shall not leave their vehicles on site. If there is no on-site employee vehicle parked on site, one off-site employee vehicle may be parked on site. 3. No vehicle associated with the home occupation, including customers or employees, shall be parked on the street or block sidewalks or public easements. Private vehicles used by the residents shall not be included in this subsection. J3 Council Packet Page Number 170 of 291 4. An area equivalent to no more than 20 percent of each level of the house, including the basement and garage, shall be used in the conduct of a home occupation. 5. There shall be no change visible off the premises in the outside appearance of the building or premises that would indicate the conduct of a home occupation, other than one sign meeting the requirements of the city sign code. 6. No more than 20 percent of business income shall come from the sale of products produced off site unless approved by the city council. 7. No equipment or process shall be used in such home occupation which creates noise, vibration, light, glare, fumes, smoke, dust, odors or electrical interference detectable to the normal senses off the lot. If electrical interference occurs, no equipment or process shall be used which creates visual or audible interference in any radio or television receivers off the premises or causes fluctuations in line voltage off the premises. 8. There shall be no fire, safety or health hazards. 9. A home occupation shall not include the repair of internal combustion engines, body repair shops, spray painting, machine shops, welding, ammunition manufacturing or sales, the sale or manufacture of firearms or knives or other objectionable uses as determined by the city. Machine shops are defined as places where raw metal is fabricated, using machines that operate on more than 120 volts of current. 10. Any noncompliance with this subsection shall constitute grounds for the denial or revocation of the home occupation license. 11. The city may waive any of these requirements if the home occupation is located at least 350 feet from a residential lot line. 12. The city council may add any additional requirements that it deems necessary to ensure that the operation of the home occupation will be compatible with nearby land uses. Discussion Neighbors’ Comments Staff surveyed the 62 surrounding property owners within 500 feet of the applicant’s home. Of the 17 replies, four had no comment, ten were supportive and three were against this request. J3 Council Packet Page Number 171 of 291 For • We have no objections to this proposal. (Clemens, 2177 Edgerton Street) • We believe this small project will work out ok and not be a problem to the neighborhood. However, we do not want this project to become encouragement for more commercial growth in this designated residential area. (Erickson, 2094 Edgerton Street) • As long as Rita abides by the laws that are within the code, she has my blessing and can go forward with her beauty shop. (Bean, 2098 Burr Street) • My comment is that I believe Rita Johnson is a responsible and caring person and I see no reason why this shouldn’t be granted to her. (Smith, 608 County Road B) • I believe the request should be granted. The operation is admirable and will not disturb the neighborhood. (Price/Madison, 2086 Burr Street) • We have been neighbors for 33 years. Never had a problem and we don’t see any. Good for her new shop. (Rygwalski, 2086 Edgerton Street) • We see no problems with Rita Johnson’s plans to open a hair salon. (Casadecalvo, 2167 Edgerton Street) • We have no objection to this in fact we encourage small businesses. It will be nice to have this service available so close to home. (Cash, 2512 Clarence Street) • We have no concerns with Ms. Johnson moving forward with the proposed salon. We support her business endeavor and hope our neighbors share the same consensus. (Pronschinske) • I’ve had a business in Roseville. The city makes it literally impossible for anyone to do so. No signs allowed and other ridiculous rules that discourage future businesses. Absolutely, here’s a woman trying to find a way to support her family instead of sitting on her butt collecting welfare. More power to her. Now if you really want to do your job, spend some time ridding the city of people with signs around their necks asking for work but won’t work when asked. These people are making a thousand dollars a day intimidating people and paying no taxes as well. Your priorities are really screwed up. Let the woman open her business and support her family in an honest way. She has my vote definitely. (McGuire, 2080 Bradley Street) Against • Allowing this home business would start others to want to have home businesses. (no name or address) • I don’t think there should be commercial businesses on Edgerton because of traffic, parking, etc. They would be backing out of driveway into Edgerton Street and the school doesn’t need more traffic on Edgerton Street. (Cecka, North St. Paul) J3 Council Packet Page Number 172 of 291 • We don’t feel that this use should be in a residential neighborhood. Home businesses don’t help the city’s commerce. (Bradley, 391 Belmont Lane) Department Comments Building Official Permits will be required for any building, plumbing, electrical or mechanical work that might be proposed. Engineering Department There are no issues. Police and Fire There are no issues. Conclusion Staff is supportive of this request. Ms. Johnson’s proposal would comply with the requirements for a home occupation. The additional customer cars coming and going would not create an increase in traffic over what may be expected on Edgerton Street or in this neighborhood. Commission Actions May 6, 2014: The planning commission recommended approval of this home occupation. Budget Impact None. Recommendation Approval of a home occupation license for Just Rita’s, a hair salon to be operated from 2139 Edgerton Street by Rita Johnson. Approval is subject to the following conditions: 1. The applicant shall always comply with the requirements of the Home Occupation License requirements of the city ordinances. 2. The applicant shall obtain building permits for work she may do on her house for this home occupation, for example, building, plumbing, electrical or mechanical work. 3. The city council may review this approval, as needed, if there are any complaints received due to neighborhood impact. J3 Council Packet Page Number 173 of 291 4. The applicant may install one home-occupation sign up to two-square feet in area (code requirement). Reference Information Site Description Site size: .68 acres Existing land use: Single Dwelling Surrounding Land Uses Single dwellings, with the exception of an auto towing business across the street. Planning Land Use Plan designation: LDR (low density residential) Zoning: R1 (single dwelling residential) Application Date The application for this request was complete on April 3, 2014. State law requires that the city decide on zoning applications within 60 days. However, the city may extend the review period an additional 60 days if more time is needed to conclude the review. Staff has extended the review period an additional 60 days because of the cancellation of the May 26, 2014 city council meeting which falls on Memorial Day. The deadline for city council action is now August 1, 2014. Attachments 1. Location Map 2. Land Use Plan Map 3. Applicant’s Home Occupation Questionnaire 4. Floor Plan 5. May 6, 2014 Planning Commission Minutes p:sec17\Just Rita’s Home Occupation License CC Report 6 14 te J3 Council Packet Page Number 174 of 291 J3, Attachment 1 Council Packet Page Number 175 of 291 J3, Attachment 2 Council Packet Page Number 176 of 291 J3, Attachment 3 Council Packet Page Number 177 of 291 J3, Attachment 3 Council Packet Page Number 178 of 291 J3, Attachment 4 Council Packet Page Number 179 of 291 May 6, 2014 Planning Commission Meeting Minutes 1 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 6, 2014 a. 7:00 p.m. or later: Approval of Home Occupation License for Just Rita’s a Hair Salon located at 2139 Edgerton Street. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the commission. ii. The applicants, Rita and Tom Johnson, addressed and answered questions of the commission. Acting Chairperson Arbuckle opened the public hearing. Nobody came forward to address the commission. Acting Chairperson Arbuckle closed the public hearing. Commissioner Trippler moved to approve the home occupation license for Just Rita’s, a hair salon to be operated from 2139 Edgerton Street by Rita Johnson. Approval is subject to the following conditions: 1. The applicant shall always comply with the requirements of the Home Occupation License requirements of the city ordinances. 2. The applicant shall obtain building permits for work she may do on her house for this home occupation, for example, building, plumbing, electrical or mechanical work. 3. The city council may review this approval, as needed, if there are any complaints received due to neighborhood impact. 4. The applicant may install one home-occupation sign up to two-square feet in area (code requirement). Seconded by Commissioner Ige. Ayes - All The motion passed. This item goes to the city council on June 9, 2014. J3, Attachment 5 Council Packet Page Number 180 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Tom Ekstrand, Senior Planner DATE: June 2, 2014 SUBJECT: Approval of Design Plans and a Parking Reduction Authorization for the Mudslinger’s Coffee Kiosk at Bachman’s, 2600 White Bear Avenue Introduction Vince Hunt and Van Harvieux, of Peak Investments, LLC, are requesting approval of plans to place a drive-up coffee kiosk in the northerly Bachman’s Nursery parking lot. Their coffee service is called Mudslingers. Mudslingers would be open from six a.m. to six p.m. Monday through Saturday. To install the kiosk, they would need to eliminate ten parking spaces. To do that, they would need city council approval of a parking reduction authorization. On April 20, 1989, the city council granted Bachman’s a parking reduction authorization to have 123 parking spaces fewer than are required by code. Code would have required 321 spaces and Bachman’s was proposing to provide198. Requests • Approval of site and building design plans. • Approval of a parking reduction authorization to eliminate ten parking stalls to allow room for the proposed Mudslinger’s Coffee Kiosk. Refer to the attached letter from Van Harvieux and Paul Bachman. Background Bachman’s was approved by the city council on April 20, 1989 along with the mentioned parking waiver. Discussion Building Design The proposed Mudslinger’s drive-up coffee kiosk would be placed on a concrete foundation. The design of this eight-foot, six-inch by 22 foot prefabricated structure would be attractive. It would have an exterior of stone and brick look fiber cement panels and hardy plank horizontal- lap siding. The roof would be a standing seam metal roof. J4 Council Packet Page Number 181 of 291 Site Changes/Parking Reduction The only site alteration would be the placement of the proposed Mudslingers Coffee kiosk in the northerly parking lot. The applicant has stated that this would use the space of three parking stalls for the building and another seven spaces for vehicle stacking. Bachman’s president, Paul Bachman, has stated in his letter that this proposal would not interfere with his parking needs or traffic flow. Bachman’s is the only site impacted by this use. If there is a parking conflict that develops in the future, Mr. Bachman should terminate his agreement for the Mudslingers on his site, or find another way to resolve any future traffic or parking conflicts. Staff is not concerned about parking or on-site traffic flow under most circumstances. The Bachman’s northerly parking lot is often unused. Landscaping No new landscaping is needed or proposed. Department Comments Building Official This pre built gable roofed structure will need to meet all the requirements of the building code. Also, they will need a foundation or some other approved method to keep this building secured to the ground. A plumbing, mechanical and electrical permit may be required Health Officer They would need indoor plumbing—i.e.: employee bathroom, dishwashing and hand-washing sinks. Also, the other requirements of the MN Food Code would be enforced (i.e.: NSF/commercial equipment, approved surfaces). Assistant Fire Chief I would recommend a fire alarm system with a couple of smoke detectors. Fire extinguishers will be required. If they decide to install a cooking hood they would be required to install a fire protection system for the hood only. Engineer Since there is no grading or ground disturbance proposed, there should be no engineering issues except for the proper connection to utilities. Police There are no issues with the proposal. J4 Council Packet Page Number 182 of 291 Commission Actions May 27, 2014: The community design review board recommended approval. The board required that the applicant look at matching the color closer to that of Bachman’s and also to use one material, not two as shown, on the building—brick - or stone-look siding. Budget Impact None. Recommendation Approve the plans date-stamped May 19, 2014 for the proposed Mudslingers’ drive-up coffee kiosk in the Bachman’s northerly parking lot located at 2600 White Bear Avenue. This approval allows a parking reduction of 10 parking spaces since the site has an abundance of parking available and they have not experienced any parking shortages. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with all conditions of the building official, assistant fire chief, health officer and engineering department. 3. The applicant shall choose a single material for the wainscot on the building and submit that choice to staff for approval. 4. The final color selection shall be submitted to staff for approval. The applicant shall consider colors that complement those of the Bachman’s building. J4 Council Packet Page Number 183 of 291 Reference Information Application Date The application for this request was considered complete on May 19, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is July 18, 2014. Attachments 1. Location Map 2. Land Use Plan Map 3. Zoning Map 4. Applicant’s Letter for the Parking Reduction dated May 19, 2014 5. Applicant’s Narrative 6. Site Plan/Aerial Photograph date-stamped May 19, 2014 7. Building Elevations 8. Building Photograph 9. Community Design Review Board Minutes dated May 27, 2014 p:sec11\Mudslingers Coffee Kiosk CC Report 6 14 te J4 Council Packet Page Number 184 of 291 J4, Attachment 1 Council Packet Page Number 185 of 291 J4, Attachment 2 Council Packet Page Number 186 of 291 J4, Attachment 3 Council Packet Page Number 187 of 291 J4, Attachment 4 Council Packet Page Number 188 of 291 J4, Attachment 5 Council Packet Page Number 189 of 291 J4, Attachment 6 Council Packet Page Number 190 of 291 J4, Attachment 7 Council Packet Page Number 191 of 291 J4, Attachment 8 Council Packet Page Number 192 of 291 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 27 , 2014 1. DESIGN REVIEW a. Approval of Design Plans and a Parking Reduction Authorization for Mudslingers Coffee Kiosk to be Located at Bachman’s 2600 White Bear Avenue. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the board. ii. President, Van Harvieux, Peak Investments, LLC, representing Mudslingers, addressed and answered questions of the board. Boardmember Lamers moved to approve the plans date-stamped May 19, 2014, for the proposed Mudslingers’ drive-up coffee kiosk in the Bachman’s northerly parking lot located at 2600 White Bear Avenue. This approval allows a parking reduction of 10 parking spaces since the site has an abundance of parking available and they have not experienced any parking shortages. Approval is subject to the following conditions: (changes to the motion are in bold and underlined) 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall comply with all conditions of the building official, assistant fire chief, health officer and engineering department. 3. A single material for the brick wainscot shall be used. 4. The applicant shall work with staff the final color rendering that compliments the Bachman’s building. Seconded by Chairperson Ledvina.. Ayes – All The motion passed. J4, Attachment 9 Council Packet Page Number 193 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Tom Ekstrand, Senior Planner DATE: June 2, 2014 SUBJECT: Approval of a Conditional Use Permit for Used-Car Sales at the Maplewood Office Park, 1705 Cope Avenue Introduction Dennis Newcomb, of 4 Seasons Auto Sales, is requesting approval of a conditional use permit (CUP) to sell used cars at the Maplewood Office Park, 1705 Cope Avenue. Mr. Newcomb would like to park 10 cars in the northeasterly parking lot. His rental office is in the northerly space of the easterly building. Refer to the attachments. Background April 8, 1976: The city council approved the development plans for the Maplewood Office Park. Discussion CUP Consideration Staff must evaluate this proposal according to the guidelines in the CUP ordinance. CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. These standards for approval are: 1. The use would be located, designed, maintained, constructed and operated to be inconformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. J5 Council Packet Page Number 194 of 291 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. The proposed used-car sales business would comply with the comprehensive plan since this area is guided for commercial activities. Staff feels that the proposal would also meet the other findings for approval if this proposed business is operated in a neat and orderly fashion. If not, staff feels it could alter the existing character of this neighborhood and possibly impact property values. In past conversations with the Ramsey County Assessor’s office, their opinion has been that a business, if properly and neatly operated, would not negatively affect property values. Messy business neighbors could. Therefore, if the city council approves this CUP, it should be conditioned upon keeping the site neat, which means prohibiting excessive use of advertising banners, streamers and signs. Current Property Conditions Presently, the Maplewood Office Park has a tenant with unapproved signs and strings of banners or flags. The site does not have a trash enclosure for the dumpster and there is brush piled along the west side of the site. Also, the applicant has also already begun business at this location. Staff has advised him to remove the cars from the site that are for sale until, and if, the city council approves the CUP. If this CUP is approved, staff would recommend that the property owner/landlord clean up their property by building a trash enclosure as required by ordinance and require that their tenant, The Village Shoppes, comply with signage requirements. They should also remove the brush from the west side of the site. Signage The sign plan for the Maplewood Office Park consists of two ground-mounted tenant identification signs on the Cope Avenue frontage, white lettered tenant identification signs on the building for each tenant space and the main ground sign facing Highway 36. Mr. Newcomb stated that he would like to put up his sign from his last location. This is a cabinet sign about three by six feet in size. To do so would require an amendment to the Maplewood Office Park sign criteria. J5 Council Packet Page Number 195 of 291 Neighbors’ Comment One resident to the south phoned staff and strongly opposes this request feeling that this location is not at all appropriate for used-car sales and she can’t believe that the city would even consider this request. Department Comments Building Official Nick Carver, the building official, has no comments other than if any construction is proposed within the building the applicant must apply for permits. Engineering No comment unless any site changing work is done such as grading or paving. Fire Marshal Any automobile maintenance must be in accordance with proper auto-repair licensing requirements. Police No issues noted. Conclusion If Mr. Newcomb runs a neat and well kept business, there should be no concern with his business. Staff recommends that this CUP be conditioned upon prohibiting the use of banners, streamers, temporary signs that are not allowed by the city’s sign code and such typically seen, gaudy aspects of some previous used-car sales businesses. Also, a condition of this approval should be that the property owner clean up the site and all existing sign violations be removed. Commission Actions May 20, 2014: The planning commission recommended approval of this CUP with the additional requirement that the permitted hours of operation shall be Monday through Friday from 10 a.m. to seven p.m.; Saturdays from 10 a.m. to six p.m. and Sundays closed. Budget Impact None. J5 Council Packet Page Number 196 of 291 Recommendation Approve the conditional use permit resolution to allow a used-car sales business located at 1705 Cope Avenue. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All construction shall follow the site plan date-stamped April 14, 2014 approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. The property owner shall prepare the site in the following manner to accommodate the added attention and traffic to the area (completed no later than 180 days from approval unless otherwise noted): • Remove brush/debris pile along the west side of the property. • Remove all unapproved signs immediately. • Install a trash enclosure with a closeable (100 percent opaque) gate. • Restore existing “Maplewood Office Park” signage to visually presentable condition. 5. New signs, if not in compliance with the comprehensive sign plan, shall be submitted to the community design review board as an amendment to the current sign plan. This approval must be obtained prior to the installation of any signs that do not comply with the current sign criteria. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. A maximum of ten cars for sale at any one time. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. 9. The allowed hours of operation shall be as follows: Monday through Friday from 10 a.m. to seven p.m.; Saturdays from 10 a.m. to six p.m. and Sundays closed. J5 Council Packet Page Number 197 of 291 Reference Information Site Description Site size: 3.34 acres Existing land use: The Maplewood Office Park, a multi-tenant office complex Surrounding Land Uses North: Highway 36 South: Cope Avenue Professional Building East: Vacant lot, Taste of India and Monson Insurance West: Sheet Metal Workers Union Office and Sheet Metal Workers Federal Credit Union Planning Land Use Plan designation: C (commercial) Zoning: M1 (light manufacturing) Code Requirement Section 44-637, conditional uses in the M1, light manufacturing District, refers to the applicable requirements of the BC, business commercial district, which would apply to M1 districts. Section 44-512 (5) of the BC regulations requires a CUP for the sale or leasing of used motor vehicles. Also, used car sales must be at least 350 feet from a residential district. Findings for CUP Approval Section 44-1097 (a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for this request was complete on April 14, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action is June 13, 2014. J5 Council Packet Page Number 198 of 291 Attachments 1. Conditional Use Permit Revision Resolution 2. Location Map 3. Land Use Plan Map 4. Zoning Map 5. Aerial Photograph 6. Applicant’s Letter of Request 7. Applicant’s Site Plan date-stamped April 14, 2014 8. Planning Commission Minutes dated May 20, 2014 p:sec10\Maplewood Office Park 1705 Cope Avenue\Dennis Newcomb CUP for Car Sales CC Report 6 14 te J5 Council Packet Page Number 199 of 291 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Dennis Newcomb, of 4 Seasons Auto Sales, has applied for a conditional use permit be allowed to sell used automobiles at the Maplewood Office Park. WHEREAS, Sections 44-637 and 44512 (5) of the city ordinances requires a conditional use permit for used car sales in a M1 (light manufacturing) zoning district. WHEREAS, this permit applies to the property located at 1705 Cope Avenue. The property identification number of this property is: 102922410008 WHEREAS, the history of this conditional use permit is as follows: 1. On May 20, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On ____________, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. J5, Attachment 1 Council Packet Page Number 200 of 291 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan date-stamped April 14, 2014 approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year after review and good-cause is shown. 3. The city council shall review this permit in one year. 4. The property owner shall prepare the site in the following manner to accommodate the added attention and traffic to the area (completed no later than 180 days from approval unless otherwise noted): • Remove brush/debris pile along the west side of the property. • Remove all unapproved signs immediately. • Install a trash enclosure with a closeable (100 percent opaque) gate. • Restore existing “Maplewood Office Park” signage to visually presentable condition. 5. New signs, if not in compliance with the comprehensive sign plan, shall be submitted to the community design review board as an amendment to the current sign plan. This approval must be obtained prior to the installation of any signs that do not comply with the current sign criteria. 6. No use of attention-getting advertising devices including, but not limited to: banners, flags, stingers, streamers or similar (unless they are allowed by the city’s sign ordinance). 7. A maximum of ten cars for sale at any one time. 8. All vehicles and the site shall always be kept in neat, clean and orderly condition. 9. The allowed hours of operation shall be as follows: Monday through Friday from 10 a.m. to seven p.m.; Saturdays from 10 a.m. to six p.m. and Sundays closed. The Maplewood City Council _________ this resolution on _______, 2014. J5, Attachment 1 Council Packet Page Number 201 of 291 J5, Attachment 2 Council Packet Page Number 202 of 291 J5, Attachment 3 Council Packet Page Number 203 of 291 J5, Attachment 4 Council Packet Page Number 204 of 291 J5, Attachment 5 Council Packet Page Number 205 of 291 J5, Attachment 6 Council Packet Page Number 206 of 291 J5, Attachment 7 Council Packet Page Number 207 of 291 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 20, 2014 5. PUBLIC HEARING a. 7:00 p.m. or later: Approval of a Conditional Use Permit for Used Car Sales at the Maplewood Office Park, 1705 Cope Avenue i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. The applicant, Dennis Newcomb, 4 Seasons Auto Sales, 1705 Cope Avenue addressed and answered questions of the commission. iii. Employee, Jim Long, 4 Seasons Auto Sales, 1705 Cope Avenue, addressed and answered questions of the commission. Chairperson Desai opened the public hearing. 1. Shelly Larson, Maplewood resident 1713 Lark Avenue, addressed the commission. Ms. Larson is opposed to the proposal. 2. Joe O’Brien, Maplewood resident 1706 Lark Avenue, addressed the commission. Mr. O’Brien is opposed to the proposal. Chairperson Desai closed the public hearing. Commissioner Trippler moved to approve the conditional use permit resolution to allow a used-car sales business located at 1705 Cope Avenue. Approval is based on the findings required by ordinance and subject to the following conditions: (additions to the motion are underlined and in bold) 1. All construction shall follow the site plan date-stamped April 14, 2014, approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The property owner shall clean up the site in the following ways (to be completed in six months from this approval, unless otherwise noted): ● The brush pile along the west side of the property shall be hauled away. ● The unapproved signs on the site shall be removed immediately. ● A trash enclosure with a closeable, 100 percent opaque gate, shall be built for the trash dumpster which is sitting in the open. J5, Attachment 8 Council Packet Page Number 208 of 291 ● The main ground sign for the Maplewood Office Park shall be repaired to be more presentable. 5. New signs, if not in compliance with the comprehensive sign plan, shall be submitted to the community design review board as an amendment to the current sign plan. This approval must be granted prior to the installation of any signs that do not comply with the current sign criteria. 6. The applicant shall not exceed a total ten cars for sale at any one time. 7. Hours of operation shall be Monday – Friday 10 a.m. – 7 p.m., Saturday 10 a.m. – 6 p.m. and closed on Sunday. Seconded by Commissioner Lindstrom. Ayes – Chairperson Desai, Commissioner’s Donofrio, Ige, Kempe, Lindstrom & Trippler Nay – Commissioner Bierbaum Commissioner Bierbaum voted Nay because he is concerned that the owner hasn’t cleaned up the property very well and the applicant has broken the city rules by putting cars on the lot before the city council has even reviewed the proposal yet. The motion passed. J5, Attachment 8 Council Packet Page Number 209 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Martin, AICP, Planner Tom Ekstrand, Senior Planner DATE: June 2, 2014 SUBJECT: Approval of the Following Requests for a Holiday Station Store, 1285 Cope Avenue East: A. Approval of a Resolution for a Conditional Use Permit Revision to allow a motor fuel station to be open 24 hours a day and to have a Reduced Proximity to a Residential District B. Approval of a Resolution for Building and Parking Lot Setback Variances C. Approval of Design Plans Introduction Project Description Stephen Linn, of Linn Companies, is proposing to redevelop 1285 Cope Avenue with a Holiday Station Store consisting of a motor fuel station, convenience store and car wash. The applicant will tear down the existing shopping center to build the proposed Holiday Station Store. The original conditional use permit (CUP) for this site included a motor fuel station, therefore, this CUP request is treated as a CUP revision. The property is zoned M1 (light manufacturing), which allows motor fuel stations by CUP. The city’s comprehensive plan guides this parcel as C (commercial). Requests To build this development, the applicant is requesting that the city approve the following: 1.A CUP revision to allow: a.A motor fuel station that would be open 24 hours-a-day. Code requires motor fuel stations to be closed between 11 p.m. and 6 a.m. if the station is closer than 350 feet to a residential district. Extended hours may be permitted by CUP. b.A motor fuel station to be closer than 350 feet to a residential district. J6 Council Packet Page Number 210 of 291 2. A 10-foot building setback variance for the proposed car wash to be placed 20 feet from the north lot line and two 10-foot parking lot setback variances on the north and east sides of the site in order to have a five-foot setback from the Highway 36 and English Street rights-of-way. 3. Design Plans. Discussion Conditional Use Permit Revision Open 24 Hours The applicant has indicated that because of the site’s location along Highway 36, a major regional transportation corridor, being restricted to opening at 6 a.m. would mean missing a significant portion of the morning commute. If the city council permits the proposed Holiday Station Store to be open 24 hours a day, staff recommends that the CUP restrict the use of intercoms if they would become a noise problem for neighbors. Also, all lights on the property should be designed and installed to prevent light spillover and glare for residential neighbors. Proximity to Residential Districts The proposed fuel island canopy is the closest structure to the residential district to the south. At its closest point, it would be 190 feet from those properties. City code requires that any structure in a M1 district be at least 350 feet from a residential lot unless a CUP is granted. In this instance, the existing building is already nearly that close so staff sees no reason why the proposed station should not be allowed. Staff, however, recommends that appropriate landscaping be provided along the south property line to provide a reasonable buffer for the homes to the south. Proximity of Any Part of a Major Motor Fuel Station to Residential Districts The proposed use is an appropriate use for a highway interchange location. Other Holiday stations have been built in Maplewood and nearby in North St. Paul which seems to be compatible with nearby residents. These are the Holiday Station Store on McKnight Road and Lower Afton Road in Maplewood and the Holiday Station Store in North St. Paul at County Road B and McKnight Road. The only complaint staff has gotten about the McKnight Road/Lower Afton Road store is because of the blue neon lights on the freestanding sign at that location. Staff does feel that these blue neon, or in this case LED, accent lights can be very glaring. The store in North St. Paul at Margaret Street and Highway 36 is this way. The applicant has agreed to limit the blue LED lighting feature to the Highway 36 freestanding sign and to the north side of the building. They would eliminate it elsewhere on the building and canopy. Staff agrees with this approach. J6 Council Packet Page Number 211 of 291 CUP Findings for Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): • Comply with the city’s comprehensive plan and zoning code. • Maintain the existing or planned character of the neighborhood. • Not depreciate property values. • Not cause any disturbance or nuisance. • Not cause excessive traffic. • Be served by adequate public facilities and police/fire protection. • Not create excessive additional costs for public services. • Maximize and preserve the site’s natural and scenic features. • Not cause adverse environmental effects. The proposal would meet these CUP conditions if safeguards were taken against excessive lights and noise. English Street and Cope Avenue are designed to handle the traffic that would be expected by this use. Furthermore, the existing retail center has a fuel station and there had not been any traffic issues when it was open. Outdoor Storage and Displays Staff realizes that such fuel stations typically have some outdoor storage and sales displays for items like windshield washer fluid and water-softener salt. Staff recommends allowing such outdoor displays along the front or south elevation of the building , on the west side by the applicant’s patio area where they would have ice machines and LP tank storage and under the fuel pump canopy. Outdoor storage and sales should be prohibited anywhere else on site. Neighborhood Pre-Application Notification Prior to making any applications to the city, Mr. Linn sent out a letter to all property owners within 500 feet of the site offering to discuss the project and address concerns. Mr. Linn reported to the city that no residential property owners responded to his letter and two commercial property owners offered to sell him land. The city conducted its own neighbor survey and the comments can be found later in the report. The result of staff’s survey was five in favor and nine opposed to this proposal. Setback Variances Building Setback The proposed building would be 20 feet from the north lot line which is the Highway 36 right-of- way line. The code requires 30 feet. The Highway 36 boulevard is very wide, however, at 82 feet. Normal street boulevards are 12 to 15 feet wide. In that instance, a 30-foot building setback would be needed. Staff does not have any problem with this variance since the proposed building would still be over 100 feet from the highway. J6 Council Packet Page Number 212 of 291 Parking Lot Setbacks As with the building setback variance the parking lot setbacks of five feet from the north and east would not be a problem since the boulevard widths are very wide and essentially result in a sufficient parking lot setback. As with the 82-foot-wide Highway 36 boulevard, the English Street boulevard ranges from 50 to 70 feet, therefore, a parking lot setback on that side of five feet would not be a problem. Design Review Curb Cuts/Driveways There are three existing curb cuts into the property, two along Cope Avenue East and one along English Street. The proposed site plan shows a single, right turn only curb cut from English Street serving southbound traffic. Traffic traveling north on English Street would not be able to enter this access point. The Minnesota Department of Transportation (MnDOT) is requiring that the applicant design the English Street curb cut to only allow right turns in from southbound traffic. Exiting at this point would not be allowed nor would left turns into the site along English Street. All cars exiting the site would need to exit onto Cope Avenue. Sidewalks There are existing sidewalks along Cope Avenue East and English Street. This project will not change the current placement of sidewalks, but any disturbance to the walks because of the placement of the new driveway access points must be repaired by the applicant. Site Layout The building meets or exceeds the required setbacks from Cope Avenue, English Street and the west property line (Figure 1). As described above, a variance is needed from the Highway 36 right-of-way. The fuel island canopy meets the requirements of being setback at least 15 feet from the street right-of-way line and five feet from a nonresidential property line. J6 Council Packet Page Number 213 of 291 Parking City code requires retail stores to have one parking stall per 200 square feet of retail space and fuel stations to have four spaces. This site would require 35 parking spaces. The applicant is proposing 11 spaces in front of the store, five spaces in the southeast corner of the site and 18 spaces under the canopy. This leaves the site one space short of the city’s parking requirements. The applicant shall amend the site plan to add an additional parking spot. The general-use parking stalls are required to be 10 feet wide by 18 feet deep to meet city code requirement for a retail (high turnover) use. The applicant’s plans show two spaces in front of the store 9 feet wide. The plan needs to be revised to show 10-foot wide spaces. The spaces in the southeast corner are shown as 9 feet wide. Nine-foot-wide spaces are permitted if designated to be for employee-parking only. Landscaping The landscape plan shows 11 deciduous trees on site and 3 coniferous trees on the south side of Cope Avenue by the cul-de-sac. The applicant has proposed the three coniferous trees on the city right-of-way across Cope Avenue to provide additional screening. Though staff appreciates this effort, staff does not recommend allowing the applicant to plant landscaping off of the site on city right-of-way. This would eventually lead to maintenance issues and tree replacement problems should the trees die. There is not a great deal of room for evergreens in these locations either. If they would survive, they would soon crowd into the Cope Avenue cul- de-sac or into Cope Avenue. Figure 1 – Site Plan J6 Council Packet Page Number 214 of 291 To fill in some voids in the landscaping plan, primarily along the English Street and Highway 36 frontages, staff recommends adding decorative trees, perhaps additional Snow Crabapples or Sugar Maples for site beautification. There is certainly opportunity for planting in these areas without obscuring the visibility of the site. Staff recommends that the applicant revise the landscaping plan to add plantings for staff’s approval. Lighting City code requires the submittal of a lighting plan which ensures all freestanding lights maintain a height of 25 feet or less and that the maximum illumination at all property lines does not exceed .4-foot-candles. The plan meets the pole height requirements but does exceed the foot- candle requirements at certain points long the property line. The applicant should submit a revised photometric plan for staff approval that would meet all city requirements. Also, the lights for the fuel pump canopy area should be recessed into the canopy so they do not create any light glare from drop-down style lighting lenses. The applicant has stated that they would recess the under-canopy lights. Trash Enclosure The location of the proposed trash enclosure is on the west side of the site and will be built with brick and have a solid cedar gate. Signage Signs are not included in this review. The applicant must apply for sign permits which will be evaluated with the city’s sign ordinances. Building Elevations The exterior of the building is attractive and will be constructed with brick, EIFS, and simulated stone for columns (Figure 2). The gas pumps will also have brick elements while the canopy will have metal panels matching the color of the EIFS on the main building. Blue awnings are proposed on the south, west and east elevations. Staff also recommends adding them to the windows on the north elevation. The plans do not show the location of any mechanical equipment. Any rooftop equipment must be screened from the residential areas. Figure 4 – Front Elevation J6 Council Packet Page Number 215 of 291 Department and Agency Comments MnDOT: Molly McCartney, senior transportation planner, reviewed this project for MnDOT. MnDOT has no concerns with the proposed variances for the setbacks but are requiring that the English Street access driveway be designed to restrict access to southbound traffic only. Ms. McCartney’s comments are attached to this report. Engineering Department: Jon Jarosch, staff engineer, reviewed the development proposal and his report, dated May 5, 2014 and is attached. Environmental Review: Shann Finwall, environmental planner, stated that the tree replacement requirements of the city code would have to be met. Building Department: Nick Carver, building official, reviewed the development proposal and has the following comments: Must meet all code requirements. Demo permit approval required from Ramsey County. Fire Department: Butch Gervais, fire marshall, reviewed the development proposal and has the following comments: Applicant will need to pull permits for installing tanks and for all fire protection systems. If they plan to operate 24 hours as they state they need to make sure that all emergency shut offs are install outside according to code. Police Department: Paul Schell, police chief, reviewed the development proposal and has the following comments: No compelling issues for concern. Police would ask and recommend the applicant install and operate high definition video both inside the store and in the parking lot/pump/carwash areas. Commission Actions May 20, 2014: The planning commission recommended approval of the requested CUP and variances. The planning commission was supportive of the applicant’s request to be allowed to use the west side of the building for the storage and display of ice machines and LP tank- exchange tanks; to apply the blue LED accent lighting on the north side of the building and the northerly freestanding sign only and to be allowed to have the car wash in use 24 hours a day because it is located far from the homes and adjacent to Highway 36. Staff revised the report to reflect those changes. May 27, 2014: The community design review board recommended approval of the building, site and landscaping plans. They added a condition that the blue window awnings be added to the north elevation of the car wash and that the earth berm along Cope Avenue be at least three feet tall. Budget Impact None. J6 Council Packet Page Number 216 of 291 Recommendations 1. Adopt the resolution approving a conditional use permit revision for a major motor fuel station to be located at 1285 Cope Avenue. This CUP allows the Holiday Station Store to be open 24 hours a day and to be constructed closer than 350 feet to a residential district. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): a. Adherence to the site plan, dated May 27, 1988 date-stamped April 25, 2014, unless a change is approved by the City's Community Design Review Board City Council. Staff may approve minor changes. b. The right-turn lane proposed along English Street shall be subject to the City Engineer's and MnDOT’s approval. c. The applicant shall restripe repair any damage to the sidewalk and curbs along English Street and Cope Avenue, and widen it if necessary, to provide a left-turn lane for west-bound Highway 36, subject to the MnDOT’s and the City Engineer's approval. d. The landscape plan shall be revised for Community Design Review Board staff’s approval showing: 1) On-site berming along Cope Avenue arid English Street. These berms shall be four feet tall. 2) A thick screen of evergreen plantings shall be provided, maintained and replaced when necessary on top of the berms to block headlight glare, to meet the requirements of Section 36-27 of the City code. 3) Trees shall also be planted on top of the berms. • The addition of landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree-replacement requirements. The site shall have in-ground irrigation provided. The revised landscaping plan shall be further developed to provide landscaping screening on the south and southeast sides of the site. e. Gas sales shall be limited to two dispensers on one island. There shall be no vehicle repair or maintenance. f. The upper floor uses, facing Cope Avenue, shall not be open between the hours of 10:00 P.M. and 7:00 A.M. The fuel station, convenience store and car wash are allowed to be open 24 hours a day. Intercom use may be limited by the city if there are complaints about volume and late night use. g. There shall be no temporary or permanent outside storage or sales, except fuel Outdoor storage and sales are allowed along the south and west building elevations J6 Council Packet Page Number 217 of 291 and under the gas canopy. Outdoor storage and sales are not allowed anywhere else on site. h. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. i. The city council shall review this permit in one year. 2. Adopt the resolution approving the following setback variances for the proposed Holiday Station Store building and parking lot: a ten-foot building setback variance from the north property line (code requires 30 feet and 20 feet is proposed) and ten-foot parking lot setback variances for the parking lot from the north and east property lines (code requires 15 feet and five feet is proposed). These variance approvals are based on the following findings: a. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. b. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. c. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. 3. Approve the plans date-stamped April 25, 2014, for the Holiday Station Store to be located at 1285 Cope Avenue East. Approval is subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: • A revised landscaping plan showing landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree- replacement requirements. The site shall have in-ground irrigation provided. The earth berms along the Cope Avenue frontage shall be at least three feet tall. J6 Council Packet Page Number 218 of 291 • A revised site plan providing for all customer parking spaces to be 10 feet wide. There must be a total of 35 parking spaces. Parking spaces designated for employees may be nine feet wide and shall be signed as such. Handicap- accessible parking spaces shall comply with ADA, American’s With Disabilities Act requirements. • A revised building elevation plan indicating that only the north and east sides of the building and the northerly, highway-frontage freestanding sign, shall have the blue LED accent light bands applied. All lighting fixtures on the under-side of the fuel island canopy shall be recessed so their lenses do not drop beneath the bottom of the canopy. The blue awnings proposed on the building shall also be applied to the windows on the north elevation. • A revised photometric plan which meets all city lighting requirements. • An irrevocable letter of credit or cash escrow for all required landscaping. The amount shall be 150 percent of the cost of the work. The city shall hold this escrow until it has been shown that the landscaping has survived one full growing season. • A plan to either paint roof-top mechanical equipment or to possibly screen it, as code requires, from nearby homes. c. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. d. Comply with all requirements of the engineering report dated May 5, 2014. e. All work shall follow the approved plans and these conditions. Staff may approve minor changes. J6 Council Packet Page Number 219 of 291 Citizen’s Comments City staff surveyed the owner of the 42 properties within 500 feet of the site for their comments about the proposal. Of the 15 replies, five were in favor, nine were opposed and one had concerns. In Favor 1. I would like a Holiday Station Store on this location. (Kurt and Christa Fechter, 1249 Lark Avenue East) 2. I have reviewed this plan from Linn Company. Love the idea. Convenience is always welcome!! I have missed having a gas station there. My vote is yes. (Sandra Webinger, 1292 Lark Avenue East) 3. Looking forward to the Holiday Station Store. Their buildings are always clean. Good choice another taxpayer that’s good. (Frank and Therese Wegleitner, 1252 Cope Avenue East) 4. Great idea. We really need a station around here. 100 percent in for this. (Arnold and Joan Omath, 1270 Lark Avenue East) 5. I have received a letter from you with reference to the station store the Linn family wants to build adjacent to my building. I have no concerns with respect to the intended plans to build a station store. The benefit I see for me would be enhanced security for my building. (Peter Hoefler, 1255 Cope Avenue East) Opposed 1. Absolutely not. No 24 hours. Never. Absolutely no variances. Why have ordinances at all if you give 1/3 of it away. Build one 210 feet from your house. (Gary and Deborah Flasch, 1268 Cope Court East) 2. I am against it for these reasons. 1. It decreases my property value. 2. A 24 hour operation – no persons or guest; close 1 – 5 a.m. 3. The car wash blower and dust vacuums will be a summer nuisance. 4. The proposed Cope exit is very close to cars crossing and turning off of English. This may require a stop and go installation at the busy crossing. English is already a hazard. (Roger Franz, 1285 Cope Avenue East) 3. We have lived kitty corner from the site for 24 years, and have seen the gas stations come and then go out of business. There are fast food options and a gas station one mile away. I am concerned about many things in this proposal - 1- Operating 24 hours a day – This area IS residential on one side and light manufacturing on the other. It should not be open 24 hours. 2 - The setback variance – Citizens count on the city keeping us safe. There is a reason for this code requiring 350 feet. The Linn proposal should work within the allowed perimeters. 3 - How bright is the lighting from the business? Will there be a berm high and large enough to block the lights and activity? Will there big sign be on Hwy 36? How large and bright will the sign be on Cope & English? (Ann Cleland, 1308 Cope Avenue East) J6 Council Packet Page Number 220 of 291 4. We have concerns regarding the proposed convenience store/gas station at 1285 Cope. Setback Variance from 350 feet setback : We live at 1276 E Cope Ct. We have direct line of site on to 1285 Cope from our living room and dining room table. Our house is less than 350 feet from 1285 Cope. The front of our house faces 1285 Cope - our bedrooms are in the front of our house. We object to having gas bumps less than 350 feet from our front door. Conditional Use Permit: We object to having this convenience store/gas station open 24 hours a day. We are concerned about the noise of the vehicle and trucks coming and going at all hours. We are also concerned about the possible increase in the crime rate because convenience stores/gas station which operate 24 hours a day are known to have a high crime rate. (Thomas and Mary Jane Shock, 1276 Cope Court East) 5. I do not think it is a good idea to allow the variance for the Holiday Station at the proposed site of 1285 Cope. These rules/laws are put in place to protect the residents and even with all the safety measure put in place the chances of something going wrong are probably one in a million. I do not think it is worth the income to allow that chance and then show up in the news with disaster and fatality’s because we thought it wouldn’t happen to us. If the zoning states 350 feet from Residential Property then Holiday Station should go back to the drawing board and redesign so it fits the zoning laws. (Carol Rydeen, 2240 English Street North) 6. I am against the setback variance. I don't live directly across from that property but if I did I would be strongly against allowing Holiday into that location. The houses along Cope Court have their front doors face directly at the proposed development. They would have bright lights and noise in their front yards 24/7. There is very little space between their yards and the proposed development. Secondly I am against the conditional use permit. I live at 2240 English St. The new English St / Hwy 36 interchange is very nice. Unfortunately for houses along English St, traffic has increased substantially from levels prior to the new interchange. There are already two houses for sale on my block as a direct effect of the increased traffic. We plan on being the third house for sale within the next year also due to the heavy traffic. Adding a Holiday station on the next block will only increase traffic that much more. Although the Holiday station would bring business and tax revenue into Maplewood I believe the cost would be too high to the people that live in the area. (Rick Rydeen, 2240 English St) 7. Please deny this; we already have too much commercial traffic on Cope. Too many cars speeding, 24 hour store draws more trouble (robberies), loud cars and not enough police patrol to protect us and our property (Gary and Debra McDonough, 1340 Cope Avenue East) 8. I am opposed to 24 hour operations at this location. The close proximity to Highway 36 may encourage late night illegal activities and robberies with use of guns in our neighborhood. (May Lou Lindeman, 1284 Lark Avenue East) 9. I feel the property is too small for all the activity and structures. There will be too many driveways too close to an already congested, confusing and accident prone intersection, especially during rush hour. You’re creating more problems to two busy streets! (Tracy and Joseph Mincher, 2303 Atlantic Street North) J6 Council Packet Page Number 221 of 291 General Comments 1. As for any concerns that I have on the proposal, I would have to say that my main concern is the 24 hr aspect. Although this makes it convenient for the customers, it may also bring in unwanted attention in noise levels, clientele, and make it more attractive to being robbed. Concerning the setback variance, my residence is on the outer edge of those you contacted (most likely past the 350 ft rule), and although it is a concern, I feel that others should have a louder voice in the matter. (Al Benson, 1259 Lark Avenue) J6 Council Packet Page Number 222 of 291 Reference Site Description Site size: 1.14 acres Existing Use: Shopping center and vacant motor fuel station Surrounding Land Uses North: Highway 36 (Right-of-way) South: Cope Avenue East, Cope Court and single-family homes (zoned R1) East: English Street (Right-of-way) and vacant site (zoned M1) West: Vacant building (Zoned M1) Planning Existing Land Use Designation: Commercial (C) Existing Zoning: Light Manufacturing (M1) Criteria for Approvals Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Motor Fuel Stations Section 44-512 of the city code regulates motor fuel stations: A. The setback of any overhead canopy shall be at least 15 feet from the street right-of-way line and five feet from a nonresidential property line. B. The setbacks to a residential lot line in section 44-20(c)(6) shall include motor vehicle washes, fuel dispensers or canopies. C. All parts of major motor fuel stations, motor vehicle washes or maintenance garages shall be at least 350 feet from any property the city is planning for residential use. D. No unlicensed or inoperable vehicles shall be stored on the premises for more than 48 hours, except in storage areas that are fully screened from public view. E. All trash, waste materials and obsolete parts shall be stored within an enclosed trash container. J6 Council Packet Page Number 223 of 291 F. All repair, assembly, disassembly and maintenance shall occur within an enclosed building, except minor maintenance. Minor maintenance shall include work such as tire replacement or inflation, adding oil or wiper fluid replacement. G. The city must approve the location and type of outdoor storage in the conditional use permit. H. Noise from operations, including external speakers, shall not exceed the noise standards of the state pollution control agency. I. No motor fuel station or maintenance garage within 350 feet of a residential lot line shall be open to the public between the hours of 11:00 p.m. and 6:00 a.m. The city council may allow or require different hours of operation as part of the approval process of a conditional use permit for maintenance garages and motor fuel stations. J. Fuel station dispenser islands, parking areas, and drives shall be screened from residential lot lines in conformance with section 44-19(c) and (d). K. Parking shall be limited to paved areas. L. All new or replacement underground fuel storage tanks shall meet the standards of state statutes and the standards of the state pollution control agency. Such tanks shall also have a UL listing appropriate for their use. In addition, installation plans shall be submitted to the state fire marshal's office for approval. M. There shall be leak detection equipment on all new and existing tanks according to U.S. Environmental Protection Agency (EPA) schedule deadlines. Leak detection facilities shall include electronic (in tank) monitoring equipment as well as manual daily measurement and recording of tank levels. Records of daily tank levels, fuel purchases and fuel sales shall always be available on site for inspection by the fire marshal. N. Vents from an underground fuel storage tank shall be 200 feet from a residential lot line. The city council may approve a lesser setback if the developer can prove that the topography or existing or proposed buildings will prevent fumes from reaching a residential lot line. O. Motor vehicle washes shall be subject to the same conditions as stated for motor vehicle fuel stations, with the following additional conditions: a. Water from a motor vehicle wash shall not drain onto a public street or access. A drainage system shall be installed, subject to the approval of the city engineer. b. There shall be stacking space for at least four vehicles. Variance Findings Section 44-13 of the city code allows the city council to grant variances. All variances must follow the requirements provided in Minnesota State Statutes. State law requires that variances shall only be permitted when they are found to be: J6 Council Packet Page Number 224 of 291 1. In harmony with the general purposes and intent of the official control; 2. Consistent with the comprehensive plan; 3. When there are practical difficulties in complying with the official control. “Practical difficulties” means that the property owner proposes to use the property in a reasonable manner not permitted by an official control. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance, if granted, will not alter the essential character of the locality. Design Review Section 2-290 of the city code requires that the community design review board make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Application Date State statute requires that the city complete its review of these requests within 60 days of having a complete application. The applicant’s materials were considered complete on April 25, 2014. Therefore, the deadline for the city’s decisions on these requests is June 24, 2014. State statute allows the city to extend this review period an additional 60 days if needed. J6 Council Packet Page Number 225 of 291 Attachments 1. Location Map/Aerial Photo 2. Land Use Map 3. Zoning Map 4. Applicant’s Letter, dated April 10, 2014 5. Applicant’s Letter to Neighborhood, dated February 21, 2014 6. Engineering Review dated May 5, 2014 7. MnDOT Review dated April 30, 2014 8. Conditional Use Permit Revision Resolution 9. Variance Resolution 10. Planning Commission Minutes dated May 20, 2014 11. Community Design Review Board Minutes dated May 27, 2014 12. Applicant’s Plans date-stamped April 25, 2014 (Separate Attachment) P:sec9\Cope Avenue_1285\PC and CDRB Report\1285 Cope Ave CC Report 6 14 te J6 Council Packet Page Number 226 of 291 J6, Attachment 1 Council Packet Page Number 227 of 291 J6, Attachment 2 Council Packet Page Number 228 of 291 J6, Attachment 3 Council Packet Page Number 229 of 291 J6, Attachment 4 Council Packet Page Number 230 of 291 J6, Attachment 4 Council Packet Page Number 231 of 291 J6, Attachment 5 Council Packet Page Number 232 of 291 J6, Attachment 5 Council Packet Page Number 233 of 291 J6, Attachment 6 Council Packet Page Number 234 of 291 J6, Attachment 6 Council Packet Page Number 235 of 291 J6, Attachment 6 Council Packet Page Number 236 of 291 J6, Attachment 7 Council Packet Page Number 237 of 291 J6, Attachment 7 Council Packet Page Number 238 of 291 J6, Attachment 7 Council Packet Page Number 239 of 291 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, Stephen Linn, representing Linn Companies, applied for a conditional use permit revision to build a new motor fuel station, convenience store and car wash building. WHEREAS, this conditional use permit would allow the following: a. To be open 24 hours-a-day. Code requires motor fuel stations to be closed between 11 p.m. and 6 a.m. if the station is closer than 350 feet to a residential district. b. To have any structure in a M1 district that is closer than 350 feet to a residential district. c. To have any part of a major motor fuel station closer than 350 feet to a residential district. WHEREAS, this permit applies to the property at 1285 Cope Avenue East. The property identification numbers for this property are: 09-29-22-41-0029 and 09-29-22-41-0007 WHEREAS, the history of this conditional use permit revision is as follows: 1. The planning commission held a public hearing on May 20, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The planning commission considered the reports and recommendations from the city staff. The planning commission recommended that the city council approve this conditional use permit revision. 2. On June 9, 2014, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. J6, Attachment 8 Council Packet Page Number 240 of 291 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions (additions underlined, deletions crossed out): 1. Adherence to the site plan, date-stamped April 25, 2014, unless a change is approved by the City Council. Staff may approve minor changes. 2. The right-turn lane proposed along English Street shall be subject to the City Engineer's and MnDOT’s approval. 3. The applicant shall repair any damage to the sidewalk and curbs along English Street and Cope Avenue, subject to the MnDOT’s and the City Engineer's approval. 4. The landscape plan shall be revised for staff’s approval showing: • The addition of landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree-replacement requirements. The site shall have in-ground irrigation provided. The revised landscaping plan shall be further developed to provide landscaping screening on the south and southeast sides of the site. 5. There shall be no vehicle repair or maintenance. 6. The fuel station, convenience store and car wash are allowed to be open 24 hours a day. Intercom use may be limited by the city if there are complaints about volume and late night use. 7. Outdoor storage and sales are allowed along the south and west building elevations and under the gas canopy. Outdoor storage and sales are not allowed anywhere else on site. 8. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 9. The city council shall review this permit in one year. The Maplewood City Council ___________ this resolution on ____________, 2014. J6, Attachment 8 Council Packet Page Number 241 of 291 VARIANCE RESOLUTION WHEREAS, Stephen Linn, representing Linn Companies, applied for the following variances as part of his request to build a new Holiday Station Store: • A 10-foot building setback variance for the proposed car wash to be placed 20 feet from the north lot line, and • two 10-foot parking lot setback variances on the north and east sides of the site in order to have a five-foot setback from the Highway 36 and English Street rights-of- way. WHEREAS, these variances apply to the property at 1285 Cope Avenue East. The property identification numbers for this property are: 09-29-22-41-0029 and 09-29-22-41-0007 WHEREAS, Section 44-20(6)(a) requires that buildings be setback 30 feet from street right- of-way, and Section 44-20(5)(a) requires that parking lots be set back 15 feet from street right- of-way. WHEREAS, the applicant is proposing that their building have a 20 foot setback from the Highway 36 right-of way and the parking lot have a five-foot setback from the Highway 36 and English Street rights-of-way. WHEREAS, this requires variances of 10 feet for the building and 10 feet for the parking lot on two sides. WHEREAS, the history of this variance is as follows: 1. The planning commission held a public hearing on May 20, 2014. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The council also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve these variances. 2. On _____________, the city council considered the recommendations of city staff and the planning commission and the testimony of persons present at the meeting. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above- described variances since: 1. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. 2. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. J6, Attachment 9 Council Packet Page Number 242 of 291 3. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. The Maplewood City Council ________ this resolution on _________, 2014. J6, Attachment 9 Council Packet Page Number 243 of 291 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 20, 2014 a. 7:00 p.m. or later: Approval of the following requests for a Holiday Station Store, 1285 Cope Avenue East: 1) Approval of a Resolution for a Conditional Use Permit Revision with Reduced Building Proximity to a Residential District 2) Approval of a Resolution for Building and Parking Lot Setback Variances i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of the commission. ii. CFO of Linn Companies, Steven Linn, Representing the Holiday Station Store, 1285 Cope Avenue East, addressed and answered questions of the commission. Chairperson Desai opened the public hearing. 1. Ann Clelland, 1308 Cope Avenue, Maplewood, has concerns about late night early morning deliveries, having a 24-hour operation, and traffic concerns, she is mostly opposed to the proposal. 2. Richard Rydeen, 2240 English Street, Maplewood, has concerns about the traffic in the area and the lights. 3. Joe O’Brien, 1706 Lark Avenue, Maplewood, approves the proposal but has concerns about the traffic and traffic flow, and number of sales between 7 am – 8:30 a.m., and the neon lighting is a concern for him, and he would like ask for it to be built using union labor to work on the proposal. 4. Mary Jo Cocharella, Owner of Baby Zone which is hoping to be relocated at the Hostess Discount Bakery location, Ms. Cocharella approves the proposal. If the proposal does not go through she has a 2 year lease at this location. 5. Dick Hanson, Cottage Grove, knows the owners of the Holiday Station and spoke about his experience living in the neighborhood of the Cottage Grove Holiday Station Store that was built. He said he would be concerned about traffic flow in the area. He likes having his station being open 24 hours a day. It’s safer to have the business operating 24 hours a day; he also stated it’s nicer to have a car wash building attached to the building rather than having it a separate building. He said the neighbors could plant trees on their property to block the view of the station but planting trees on the holiday station property is a security concern. 6. Staff read an email aloud from Tom Shock, 1276 Cope Court, Maplewood. 7. Marv Cocharella, his daughter is Mary Jo Cocharella, owner of Baby Zone. He approves the proposal. The proposal is much better than what is there currently, it will improve the neighborhood. Chairperson Desai closed the public hearing. Commissioner Trippler suggested some wording changes in the design review recommendations. Staff said those corrections would be made to the report for the design review boards consideration. J6, Attachment 10 Council Packet Page Number 244 of 291 Commissioner Bierbaum moved to approve the resolution approving a conditional use permit revision for a major motor fuel station to be located at 1285 Cope Avenue. This CUP allows the following aspects of the proposed Holiday Station Store: to be open 24 hours a day, to be constructed closer than 350 feet to a residential district. Approval is based on the findings required by ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): a. Adherence to the site plan, dated May 27, 1988 April 25, 2014, unless a change is approved by the City’s Community Design Review Board City Council. b. The right-turn lane proposed along English Street shall be subject to the City Engineer’s and MnDOT’s approval. c. The applicant shall restripe repair any disturbances to the sidewalk and curbs along English Street and Cope Avenue, and widen it if necessary, to provide a left turn lane for west bound Highway 36, subject to the MnDOT’s and the City Engineer’s approval. d. The landscape plan shall be revised for Community Design Review Board staff’s approval showing: 1) On-site berming along Cope Avenue and English Street. These berms shall be four feet tall. The berm on English Street shall be in line with the south line of the gas canopy to Cope Avenue. 2) A thick screen of evergreen plantings shall be provided, maintained and replaced when necessary on top of the berms to block headlight glare, to meet the requirements of Section 36-27-44-19 of the City code. 3) Trees shall also be planted on top of the berms. A wrought-iron fence along the English Street property, from the northeast corner to the south line of the gas canopy. Additional plantings should be provided along the fence. e. Gas sales shall be limited to two dispensers on one island. There shall be no vehicle repair or maintenance. f. The upper floor uses, facing Cope Avenue, shall not be open between the hours of 10:00 P.M. and 7:00 A.M. Fuel station and convenience store allowed to be open 24 hours a day. Intercom use and car wash shall be limited to the hours of 6 a.m. through 11 p.m. g. There shall be no temporary or permanent outside storage or sales, except fuel Outdoor storage and sales allowed along the south building elevation and under the gas canopy. Outdoor storage and sales are not allowed anywhere else on site. h. Decorative lighting is prohibited on the building or any freestanding signs. i. All lighting within the gas canopy area must be recessed into the fuel island canopy. Commissioner Bierbaum moved to approve the resolution approving the following setback variances for the proposed Holiday Station Store building and parking lot: a ten- J6, Attachment 10 Council Packet Page Number 245 of 291 foot building setback from the north property line (code requires 30 feet and 20 feet is proposed) and a ten-foot parking lot setback for the parking lot from the north and east property lines (code requires 15 feet and five feet is proposed). These variance approvals are based on the following findings: a. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. b. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. c. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. Seconded by Commissioner Ige. Ayes – Chairperson Desai, Commissioner’s Arbuckle, Bierbaum, Donofrio, Ige, & Lindstrom Nays – Commissioner’s Kempe & Trippler The motion passed. Commissioner’s Kempe and Trippler said he voted nay because of the request to operate 24 hours. This goes to the city council on June 9, 2014. J6, Attachment 10 Council Packet Page Number 246 of 291 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, MAY 27 , 2014 a. Approval of Design Plans for a Major Motor Fuel Station Setback Including a Building Setback Variance and Two Parking Lot Setback Variances for a Proposed Holiday Station Store, 1285 Cope Avenue East. i. Senior Planner, Tom Ekstrand gave the report and answered questions of the board. ii. CEO, Steven Linn, Linn Companies, representing Holiday Station Store, 1285 Cope Avenue, addressed and answered questions of the board. Councilmember Marylee Abrams requested to speak further regarding variances and how design elements with the variances can protect the residents in the area such as the lighting and head light concerns. Boardmember Lamers moved to adopt the resolution approving the following setback variances for the proposed Holiday Station Store building and parking lot: a ten-foot building setback from the north property line (code requires 30 feet and 20 feet is proposed) and a ten-foot parking lot setback for the parking lot from the north and east property lines (code requires 15 feet and five feet is proposed). These variance approvals are based on the following findings: a. The proposed use would be in harmony with the general purposes and intent of the zoning ordinance since the wide boulevards on the north and east would provide substantial building and parking lot setbacks on those sides. b. The proposed commercial use is consistent with the commercial classification of the Maplewood Comprehensive Plan. c. The applicant is proposing to use the property in a reasonable manner that would otherwise not be permitted by the city’s major motor fuel station setback requirements. The plight of the landowner is due to circumstances unique to the property not created by the landowner and the variance will not alter the essential character of the locality. Boardmember Lamers moved to approve the plans date-stamped April 25, 2014, for the Holiday Station Store to be located at 1285 Cope Avenue East. Approval is subject to the applicant doing the following: (changes to the motion are in bold and underlined) a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: ● A revised landscaping plan showing landscaping along the English Street and Highway 36 sides of the site. Also, the applicant shall move the three Colorado Blue Spruce that were proposed on the south side of Cope Avenue onto the site. The landscaping plan shall also meet or exceed tree-replacement requirements. J6, Attachment 11 Council Packet Page Number 247 of 291 The site shall have in-ground irrigation provided. The earth berms along the Cope Avenue frontage shall be at least three feet tall. ● A revised site plan providing for all customer parking spaces to be 10 feet wide. There must be a total of 36 parking spaces. Parking spaces designated for employees may be nine feet wide and shall be signed as such. Handicapped accessible parking spaces shall comply with ADA, American’s With Disabilities Act requirements. ● A revised building elevation plan indicating that only the north side of the building and the northerly, highway-frontage freestanding sign, shall have the blue LED accent light bands applied. All lighting fixtures on the under-side of the fuel island canopy shall be recessed so their lenses do not drop beneath the bottom of the canopy. ● A revised photometric plan which meets all city lighting requirements. ● A plan to either paint roof-top mechanical equipment or to possibly screen it, as code requires, from nearby homes. c. Signage on the property is not part of the design review approval. The applicant shall apply for sign permits to be reviewed by staff. d. Comply with all requirements of the engineering report dated May 5, 2014. e. All work shall follow the approved plans and these conditions. Staff may approve minor changes. f. Matching blue awnings to be included on the north side of the car wash to be consistent with the other elevations. Seconded by Chairperson Ledvina. Ayes – All Boardmember Shankar made a friendly amendment the berm on the south side of the property be increased to 3 feet in height. The motion passed. J6, Attachment 11 Council Packet Page Number 248 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Michael Thompson, City Engineer/Public Works Director Steven Love, Assistant City Engineer DATE: June 3, 2014 SUBJECT: Gladstone Improvements Phase 2, City Project 14-01, Resolution Accepting Feasibility Study and Authorizing Preparation of Plans and Specifications Introduction The City Council will consider accepting the feasibility study and authorizing preparation of plans and specifications for the Gladstone Improvements Phase 2, City Project 14-01 which was identified and approved as part of the previously approved Capital Improvement Plan (CIP). Background Throughout 2013, city staff and a proposed developer of the Maplewood Bowl Site worked on an application to the Metropolitan Council for available grant dollars. The city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 is planned for the infrastructure improvements along Frost Avenue. The second phase of Gladstone is proposed to include improvements along Frost Avenue from Phalen Place (the terminus of Phase I) and extend easterly to the roundabout at English Street and including portions of English Street. The improvements will include burial of power lines, streetscape (similar to what was installed on Frost Avenue during Phase 1), pavement replacement/reconditioning, new storm water initiatives, Gladstone Savanna and Flicek Park enhancements, and utility improvements. Construction is anticipated for the 2015 construction season. The general concept of Gladstone Phase 2 has been presented to city boards and commissions for input throughout April, 2014. The general sentiment was the boards and commissions were pleased with the concepts and provided very useful input that staff and the consultant will use at the final design stage. On May 12, 2014 the council authorized preliminary design services and authorization to proceed. The feasibility study has now been completed and is ready for acceptance. Acceptance will set the budget and also authorize the preparation of final plans and specifications reflecting the ordering of the improvement. Discussion The feasibility study identifies the proposed improvements that will be included, the cost of the improvements, establishes funding sources, and establishes a project budget. The full feasibility report is attached in addition to a shorter executive summary. J7 Council Packet Page Number 249 of 291 Also, one of the City’s approved consultants who recently worked on Gladstone Phase I and completed the preliminary engineering for Phase II, Kimley-Horn and Associates, Inc. (KHA), has provided a proposal for final design services which is attached. KHA is familiar with the corridor history and also prepared the successful LCDA grant application to allow this project to proceed. The costs in this KHA proposal are built into the overall project budget. The attached Resolution appoints KHA as the designated engineer and authorizes them to prepare final plans and specifications after signatures are obtained on the proposal by both the City Manager and City Engineer. When the project proceeds into construction in 2015 it is likely that city staff will have the ability to perform the majority of construction inspection and oversight. Budget Impact The following is the proposed budget in the feasibility study. It should be noted that the other city funds may consist of TIF Bonds, CIP Bonds, or other. As the Maplewood Bowl re- development project moves forward those funding sources will be itemized and brought back to council for an updated budget adoption request. The construction project will not be awarded until a revised budget identifies final sources of funding for the $1,488,200. Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 It should be understood that if project financing does not come together by the end of the year then the construction schedule may be delayed or portions of the proposed improvements must be eliminated to fit within budget constraints. Recommendation It is recommended the City Council adopt the Resolution: Accept Feasibility Study and Authorizing Preparation of Plans and Specifications for the Gladstone Improvements Phase 2, City Project 14-01. Attachments 1. Resolution 2. Feasibility Study Executive Summary 3. Final Design Services Proposal 4. Feasibility Study (Full) J7 Council Packet Page Number 250 of 291 RESOLUTION ACCEPTING FEASIBILITY STUDY AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS WHEREAS, pursuant to approval of the council on May 12, 2014, a feasibility report has been prepared by Kimley-Horn and Associates, Inc., with reference to the improvement of Gladstone Phase 2 Improvements, City Project 14-01, and this report was received by the council on or before June 9, 2014, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City Council accepts the Gladstone Phase 2 Improvements, City Project 14- 01 in accordance with the feasibility study for which the improvement has an estimated total cost of $3,425,000. 2. Such improvement is hereby ordered as proposed. 3. Kimley-Horn and Associates, Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. The city manager and city engineer are hereby authorized to sign the final design services contract proposal with Kimley-Horn and Associates, Inc. 4. The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $3,425,000 shall be established. The proposed financing plan is as follows: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 Approved this 9th day of June 2014. J7, Attachment 1 Council Packet Page Number 251 of 291 i CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXECUTIVE SUMMARY The City of Maplewood is currently planning for the next phase of redevelopment of the Gladstone neighborhood which is generally defined as the area along Frost Avenue between Trunk Highway 61 (TH 61) and Hazelwood Street and the area along English Street between Ripley Avenue and the Gateway Trail. A Master Plan and Alternative Urban Areawide Review (AUAR) for the Gladstone neighborhood was previously developed detailing proposed development concepts for the area. The Gladstone Phase 1 Improvements, which included street, bridge and signal replacement, drainage, utility, and streetscape improvements from the TH 61 intersection to Phalen Place, were constructed between 2009 and 2013. In order to accommodate the next phase of redevelopment for the Gladstone neighborhood, the City is planning to implement the following infrastructure improvements as City Project 14-01, Gladstone Phase 2 Improvements: • Street and storm improvements along Frost Avenue between Phalen Place and the existing English Street roundabout including the addition of on-street parking along Frost Avenue. • Mill and overlay improvements along English Street from the Gateway Trail to Ripley Avenue. • Sidewalk, lighting, water quality features, and streetscape improvements along Frost Avenue between the roundabouts at East Shore Drive and English Street. • Minor sanitary sewer and watermain improvements. • Gladstone Savanna entrance and landscape improvements. • Flicek Park trail amenity, parking lot, and field improvements. • Overhead utility burial along Frost Avenue. The estimated costs for the proposed improvements are detailed below. These costs, with the exception of the overhead utility burial costs, include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Overhead utility burial costs are assumed to be direct payment to Xcel Energy, since they will be performing the work. Proposed Improvement Estimated Cost Frost Avenue – Street Improvements $1,059,800 English Street – Street Improvements $ 355,200 Sidewalk and Streetscape Improvements $ 587,300 Stormwater Improvements $ 140,800 Utility Improvements $ 60,800 Flicek Park Improvements $ 179,900 Gladstone Savanna Improvements $ 470,200 Overhead Utility Burial and Street Lighting $ 561,000 Subtotal $3,415,000 Right-of-Way/Easement Acquisition $ 10,000 Total Estimated Project Cost $3,425,000 J7, Attachment 2 Council Packet Page Number 252 of 291 ii The improvements are proposed to be financed through a combination of grant funds and City of Maplewood funds. The City of Maplewood has been selected to receive a Livable Communities Demonstration Account (LCDA) grant through the Metropolitan Council to fund a portion of the proposed improvements. The following is a summary of the proposed financing plan for the improvements: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 The following is a proposed schedule for the project if the City Council votes to proceed. City Council Accepts Feasibility Report and Orders Project June 9, 2014 City Council Approves Plans & Specs and December 8, 2014 Authorizes Ad for Bids Bid Opening January 23, 2015 Award Contract February 9, 2015 Start Construction April 2015 Construction Complete November 2015 Based upon the analysis completed as a part of this report, the Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accept this feasibility study and report on June 9, 2014. B. After receiving the appropriate staff reports and staff information, the Council must decide on the approval or rejection of the proposed public improvements. If approved, the Council should proceed to order the proposed improvements. J7, Attachment 2 Council Packet Page Number 253 of 291 J7, Attachment 3Council Packet Page Number 254 of 291 J7, Attachment 3Council Packet Page Number 255 of 291 J7, Attachment 3Council Packet Page Number 256 of 291 J7, Attachment 3Council Packet Page Number 257 of 291 J7, Attachment 3Council Packet Page Number 258 of 291 J7, Attachment 3Council Packet Page Number 259 of 291 J7, Attachment 3Council Packet Page Number 260 of 291 J7, Attachment 3Council Packet Page Number 261 of 291 Feasibility Study and Report Gladstone Phase 2 Improvements City Project 14-01 Maplewood, MN Prepared for: City of Maplewood J7, Attachment 4 Council Packet Page Number 262 of 291 June 9, 2014 Honorable Mayor and Members of the City Council City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attn: Michael Thompson, P.E. Director of Public Works Re: Feasibility Study Gladstone Phase 2 Improvements City Project 14-01 Honorable Mayor and Members of the City Council: The enclosed feasibility report has been prepared for the Gladstone Phase 2 Improvements, City Project 14-01. This report investigates the proposed street, drainage, utility, and streetscape improvements along Frost Avenue and English Street. The proposed scope of work, estimated costs, financing, and schedule for the project are detailed in this report. Information utilized in the preparation of this report included utility as-builts, information from other City studies/reports, previous design information, information gathered through field reviews of the project area, discussions with City staff, and input from various City board and commission meetings. All available information was reviewed and considered to determine the feasibility of the proposed project. We believe that the proposed improvements identified in this report are feasible, and that they will benefit the City of Maplewood and the properties in the project area. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. Eric Fosmo, PE Project Engineer Enclosure cc: File 160500045.2 J7, Attachment 4 Council Packet Page Number 263 of 291 FEASIBILITY STUDY FOR CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 Kimley-Horn and Associates, Inc. I hereby certify that this plan, specification 2550 University Avenue West or report was prepared by me or under my Suite 238N direct supervision and that I am duly St. Paul, MN 55114 Licensed Professional Engineer under the (651) 645-4197 laws of the State of Minnesota. Signature: __________________________ Eric Fosmo, P.E. Date: 6/9/2014 Lic. No. 48761 File: 160500045.2 J7, Attachment 4 Council Packet Page Number 264 of 291 FEASIBILITY STUDY CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 TABLE OF CONTENTS Page EXECUTIVE SUMMARY i-ii 1. INTRODUCTION 1 2. PROJECT HISTORY 1-2 3. PUBLIC INVOLVEMENT 2 4. PROPOSED PUBLIC IMPROVEMENTS 2-6 A. Street Improvements B. Sidewalk Improvements C. Landscape and Urban Design Improvements D. Stormwater Improvements E. Public Utility Improvements F. Flicek Park Improvements G. Gladstone Savanna Improvements H. Overhead Utility Burial 5. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS 6 6. ESTIMATED COSTS 6 7. METHOD OF FINANCING 7 8. PROJECT SCHEDULE 7 9. SUMMARY AND RECOMMENDATIONS 7 APPENDIX A - DETAILED COST ESTIMATES APPENDIX B - EXHIBITS Exhibit 1: Project Location Map Exhibit 2: Project Improvements Map Exhibit 3: Proposed Streetscape Improvements J7, Attachment 4 Council Packet Page Number 265 of 291 i CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXECUTIVE SUMMARY The City of Maplewood is currently planning for the next phase of redevelopment of the Gladstone neighborhood which is generally defined as the area along Frost Avenue between Trunk Highway 61 (TH 61) and Hazelwood Street and the area along English Street between Ripley Avenue and the Gateway Trail. A Master Plan and Alternative Urban Areawide Review (AUAR) for the Gladstone neighborhood was previously developed detailing proposed development concepts for the area. The Gladstone Phase 1 Improvements, which included street, bridge and signal replacement, drainage, utility, and streetscape improvements from the TH 61 intersection to Phalen Place, were constructed between 2009 and 2013. In order to accommodate the next phase of redevelopment for the Gladstone neighborhood, the City is planning to implement the following infrastructure improvements as City Project 14-01, Gladstone Phase 2 Improvements:  Street and storm improvements along Frost Avenue between Phalen Place and the existing English Street roundabout including the addition of on-street parking along Frost Avenue.  Mill and overlay improvements along English Street from the Gateway Trail to Ripley Avenue.  Sidewalk, lighting, water quality features, and streetscape improvements along Frost Avenue between the roundabouts at East Shore Drive and English Street.  Minor sanitary sewer and watermain improvements.  Gladstone Savanna entrance and landscape improvements.  Flicek Park trail amenity, parking lot, and field improvements.  Overhead utility burial along Frost Avenue. The estimated costs for the proposed improvements are detailed below. These costs, with the exception of the overhead utility burial costs, include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Overhead utility burial costs are assumed to be direct payment to Xcel Energy, since they will be performing the work. Proposed Improvement Estimated Cost Frost Avenue – Street Improvements $1,059,800 English Street – Street Improvements $ 355,200 Sidewalk and Streetscape Improvements $ 587,300 Stormwater Improvements $ 140,800 Utility Improvements $ 60,800 Flicek Park Improvements $ 179,900 Gladstone Savanna Improvements $ 470,200 Overhead Utility Burial and Street Lighting $ 561,000 Subtotal $3,415,000 Right-of-Way/Easement Acquisition $ 10,000 Total Estimated Project Cost $3,425,000 J7, Attachment 4 Council Packet Page Number 266 of 291 ii The improvements are proposed to be financed through a combination of grant funds and City of Maplewood funds. The City of Maplewood has been selected to receive a Livable Communities Demonstration Account (LCDA) grant through the Metropolitan Council to fund a portion of the proposed improvements. The following is a summary of the proposed financing plan for the improvements: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 The following is a proposed schedule for the project if the City Council votes to proceed. City Council Accepts Feasibility Report and Orders Project June 9, 2014 City Council Approves Plans & Specs and December 8, 2014 Authorizes Ad for Bids Bid Opening January 23, 2015 Award Contract February 9, 2015 Start Construction April 2015 Construction Complete November 2015 Based upon the analysis completed as a part of this report, the Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accept this feasibility study and report on June 9, 2014. B. After receiving the appropriate staff reports and staff information, the Council must decide on the approval or rejection of the proposed public improvements. If approved, the Council should proceed to order the proposed improvements. J7, Attachment 4 Council Packet Page Number 267 of 291 1 1. INTRODUCTION The City of Maplewood is currently planning for the next phase of redevelopment of the Gladstone neighborhood which is generally defined as the area along Frost Avenue between Trunk Highway 61 (TH 61) and Hazelwood Street and the area along English Street between Ripley Avenue and the Gateway Trail. A Master Plan and Alternative Urban Areawide Review (AUAR) for the Gladstone neighborhood was previously developed detailing proposed development concepts for the area. The Gladstone Phase 1 Improvements, which included street, bridge and signal replacement, drainage, utility, and streetscape improvements from the TH 61 intersection to Phalen Place, were constructed between 2009 and 2013. In order to accommodate the next phase of redevelopment for the Gladstone neighborhood, the City is planning to implement the following infrastructure improvements as City Project 14-01, Gladstone Phase 2 Improvements:  Street and storm improvements along Frost Avenue between Phalen Place and the existing English Street roundabout including the addition of on-street parking along Frost Avenue.  Mill and overlay improvements along English Street from the Gateway Trail to Ripley Avenue.  Sidewalk, lighting, water quality features, and streetscape improvements along Frost Avenue between the roundabouts at East Shore Drive and English Street.  Minor sanitary sewer and watermain improvements.  Gladstone Savanna entrance and landscape improvements.  Flicek Park trail amenity, parking lot, and field improvements.  Overhead utility burial along Frost Avenue. The overall project improvements are further detailed in this report along with the estimated costs and proposed funding methods. Exhibit 1 in Appendix B is an overall project location map. 2. PROJECT HISTORY The Gladstone Master Plan and AUAR identified multiple phases of public infrastructure improvements for the Gladstone Area that were proposed to be implemented to support the redevelopment of the area. Over the course of the last 5 years, some of the proposed public improvements have been completed including:  Intersection improvements at TH 61/Parkway Drive/Frost Avenue.  Trail and sidewalk improvements along Frost Avenue between East Shore Drive and TH 61.  Roundabout at the Frost Avenue and East Shore Drive intersection.  Overhead utility burial along Frost Avenue from the Frost Avenue bridge over Phalen Creek to Phalen Place. J7, Attachment 4 Council Packet Page Number 268 of 291 2  Installation of new sanitary sewer and watermain to support redevelopment in the East Shore Drive area.  Landscape and streetscape improvements along Frost Avenue between East Shore Drive and TH 61.  Bituminous trail, stormwater treatment, and native restoration improvements within the Gladstone Savanna. The proposed Gladstone Phase 2 improvements will build off the previously completed projects to maintain a consistent feel throughout the neighborhood. 3. PUBLIC INVOLVEMENT A series of City board and commission meetings for the project have been held to present the proposed improvements and gather input. A list of these meetings is provided below.  Housing and Economic Development Commission – April 9, 2014  Heritage Preservation Commission – April 10, 2014  Planning Commission – April 15, 2014  Parks and Recreation Commission – April 16, 2014  Environmental and Natural Resources Commission – April 21, 2014  Community Design Review Board – April 22, 2014 The purpose of these City meetings was to inform the groups of the upcoming project and gather input on their respective interests as it relates to the proposed project. The proposed Gladstone Phase 2 Improvements are consistent with past precedence and policy set by the City for the Gladstone Area. Specific comments on the proposed improvements will be addressed during the final design phase of the project. 4. PROPOSED PUBLIC IMPROVEMENTS The proposed public infrastructure improvements include street improvements, sidewalk improvements, landscape and urban design improvements, stormwater improvements, public utility improvements, Flicek Park improvements, Gladstone Savanna improvements, and burial of overhead utilities. A. Street Improvements Street improvements along Frost Avenue are proposed from Phalen Place to the existing roundabout at the intersection of Frost Avenue and English Street. The total length of improvements along Frost Avenue is approximately 2,100 feet. As part of the Phase 1 improvements project, Frost Avenue was restriped from a four-lane section to a three-lane section from Phalen Place to English Street. The current striping configuration requires Frost Avenue to be posted “No Parking” between the roundabouts at East Shore Drive and English Street. The proposed Gladstone Phase 2 Improvements will consist of full-depth pavement reclamation and replacement of the existing curb and gutter along Frost Avenue. The existing aggregate base will be left in-place and re-graded where J7, Attachment 4 Council Packet Page Number 269 of 291 3 necessary to accommodate the proposed improvements. The proposed street improvements include the addition of curb bump-outs for on-street parking in varying locations from Phalen Place to the Gladstone Savanna area. The existing street width will generally be maintained in areas where on-street parking is allowed on both sides of Frost Avenue. A raised median along Frost Avenue in the Gladstone Savanna area will be constructed to create a two-lane divided roadway and allow for streetscape improvements within the median, consistent with the Phase 1 improvements. Street improvements along English Street are proposed from the Gateway Trail crossing to Ripley Avenue. The total length of improvements along English Street is approximately 1,900 feet. The proposed street improvements will consist of full-depth pavement reclamation of the English Street roundabout as an extension of the Frost Avenue improvements. The remainder of the improvements along English Street will consist of a 2” mill and overlay. The existing street section and curb lines will not be altered as a part of the improvements. The proposed street improvements and typical sections are shown on Exhibit 2 in Appendix B. B. Sidewalk Improvements As identified in the Master Plan for the Gladstone Redevelopment Area, pedestrian and bike connectivity throughout the neighborhood is a priority of the redevelopment process. The Phase 2 Improvements propose to establish further connectivity to existing trails and sidewalks. A 5-foot wide sidewalk is proposed along the south side of Frost Avenue connecting the bituminous trail near the East Shore Drive roundabout to the Gladstone Savanna. The sidewalk will transition to an 8-foot width once it reaches the Gladstone Savanna. Adjacent to the Savanna, the 8-foot concrete trail will follow a meandering alignment along the south side of Frost Avenue and west side of English Street to connect the four Gladstone Savanna trail entrances. The meandering alignment is designed to create a pedestrian environment that invites pedestrians into the Gladstone Savanna. The sidewalk will transition back to 5-feet wide and continue south of the southern Gladstone Savanna entrance along English Street to Ripley Avenue. A pedestrian crossing of Frost Avenue is also proposed to connect the Gladstone Savanna to Flicek Park. During the final design phase, multiple pedestrian crossing alternatives will be evaluated including tabled crossings, rectangular rapid flashing beacons, and in-pavement flashers. An 8-foot concrete trail is proposed along the north side of Frost Avenue from the existing Flicek Park trail to the pedestrian crossing to the Gladstone Savanna. The trail will transition to a 5-foot wide sidewalk and continue along the north side of Frost Avenue to the existing roundabout at English Street and Frost Avenue. The sidewalk will connect to and be coordinated with the sidewalk J7, Attachment 4 Council Packet Page Number 270 of 291 4 proposed along the west side of English Street by the Villages at Frost & English development. Construction of the proposed 8-foot trail on the north side of Frost Avenue along Flicek Park will require the construction of retaining walls along the baseball field west of the Flicek Park parking lot. Previous design concepts for this area have included a two-tier seated retaining wall to allow spectators to watch the games and provide a bench for players; however, a single retaining wall may be more cost-effective for construction and maintenance operations. Details for the retaining wall design will be developed during the final design phase of the project. The proposed 8-foot trail east of the parking lot will require minor re- grading along the park to avoid retaining wall construction. The proposed sidewalk improvements are shown on Exhibit 2 in Appendix B. C. Landscape and Urban Design Improvements This proposed landscape and urban design improvements will continue to resemble the character of the corridor established by the improvements implemented in Phase 1. Trees and other plantings will be spaced along Frost Avenue to enhance the corridor and blend in the roadway with the Gladstone Savanna. The proposed raised median will include an 18-inch wide decorative concrete maintenance edge behind both curbs with trees, low shrubs, and perennials to allow the surrounding character of the landscape to be brought into the roadway while providing a safe and maintainable median. Planting enhancements within the proposed rain gardens along the Gladstone Savanna will also be implemented. The Legacy-style street lighting implemented as a part of the Phase 1 improvements will be continued along Frost Avenue to English Street as a part of the Phase 2 improvements. For distinct identity, custom logos or medallions are proposed to be included as a part of the street lights. The proposed landscape and urban design improvements are shown on Exhibit 3 in Appendix B. D. Stormwater Improvements The Gladstone Area falls within the Ramsey Washington Metro Watershed District (RWMWD) which requires treatment for the additional impervious area created through the proposed sidewalk construction. A series of rain gardens are proposed to treat the stormwater runoff within the green space openings between the trail and back of curb created by the meandering trail alignment and parking bump-outs. Discharge from the rain gardens will be routed into the Gladstone Savanna pond system or existing Frost Avenue storm sewer. J7, Attachment 4 Council Packet Page Number 271 of 291 5 The construction of the curb bump-outs will also require some removal and replacement of existing catch basins, manholes, and storm sewer along Frost Avenue. Two existing rain gardens located on the south side of Frost Avenue adjacent to The Shores development will be evaluated for improvements. Soil replacement and/or drain tile installation may be considered to improve the performance of these existing drainage features. The proposed locations of the rain gardens and the proposed storm sewer are shown on Exhibit 2 in Appendix B. E. Public Utility Improvements The proposed public utility improvements include the extension of new water and sanitary services to accommodate proposed and future redevelopment of the area north of Frost Avenue. Existing utility mains, valves, and castings will also be adjusted or upgraded as a part of the improvements along Frost Avenue and English Street as identified by a condition assessment to be performed during final design. F. Flicek Park Improvements The existing parking lot at Flicek Park is proposed to have a full-depth pavement reclamation completed as part of the proposed improvements. Similar to Frost Avenue, the pavement will be removed and aggregate base re-graded as necessary prior to re-paving the parking lot. The parking lot is proposed to be constructed to a narrower width, consistent with City of Maplewood standards, which will allow for a dedicated trail connection between Frost Avenue and the Gateway Trail. These improvements are proposed within the existing footprint of the parking lot. A soccer field is proposed in the location of the existing baseball field east of the parking lot at Flicek Park. The proposed soccer field improvements include removal of the agricultural lime in-field dirt and ball field fencing, minor clearing, grubbing and grading, and reseeding to establish the field. A water service stub will also be extended to the park for the future installation of a drinking fountain as part of trail wayside enhancements at the park. G. Gladstone Savanna Improvements The project also proposes to construct multiple improvements identified in the Gladstone Savanna Master Plan. The following improvements, as identified in the Master Plan, are included as a part of the project. J7, Attachment 4 Council Packet Page Number 272 of 291 6  Savanna trail entrance features (3 minor)  Savanna trail entrance amenities at English Street roundabout  Stormwater pond native plantings and restoration H. Overhead Utility Burial Overhead utilities owned by Xcel Energy exist along the south side of Frost Avenue within the project limits. As an aesthetic improvement to the Frost Avenue corridor, this project proposes to bury the existing overhead utility for the length of the project. All work associated with burial of the existing utilities lines is to be performed by Xcel Energy and paid for by the City of Maplewood. 5. RIGHT-OF-WAY AND EASEMENT REQUIREMENTS Permanent easements and right of entry agreements will be necessary to allow for the construction of some of the proposed improvements. We have assumed that permanent sidewalk easements along the north side of Frost Avenue within the Villages at Frost & English development area will be dedicated to the City by the developer. Additional permanent sidewalk easements may need to be acquired from up to four (4) other parcels. Right of entry agreements may be needed from up to nineteen (19) parcels to accommodate the proposed sidewalk and trail construction along Frost Avenue. The permanent easement and right of entry needs will be further evaluated as a part of the final design phase of the project. 6. ESTIMATED COSTS The estimated costs for the Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are detailed below. Detailed cost estimates are provided in Appendix A. These costs, with the exception of the overhead utility burial costs, include a 10% construction cost contingency and a 31.5% allowance for indirect costs. Overhead utility burial costs are assumed to be direct payment to Xcel Energy, since they will be performing the work. Proposed Improvement Estimated Cost Frost Avenue – Street Improvements $1,059,800 English Street – Street Improvements $ 355,200 Sidewalk and Streetscape Improvements $ 587,300 Stormwater Improvements $ 140,800 Utility Improvements $ 60,800 Flicek Park Improvements $ 179,900 Gladstone Savanna Improvements $ 470,200 Overhead Utility Burial and Street Lighting $ 561,000 Subtotal $3,415,000 Right-of-Way/Easement Acquisition $ 10,000 Total Estimated Project Cost $3,425,000 J7, Attachment 4 Council Packet Page Number 273 of 291 7 7. METHOD OF FINANCING The Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are proposed to be financed through a combination of grant funds and City of Maplewood funds. The City of Maplewood has been selected to receive a Livable Communities Demonstration Account (LCDA) grant through the Metropolitan Council to fund a portion of the proposed improvements. The following is a summary of the proposed financing plan for the improvements: Funding Source Amount Metropolitan Council Grant (LCDA) $ 900,000 Sanitary Sewer Fund $ 60,800 Environmental Utility Fund $ 285,000 Park Development Fund $ 130,000 Street Light Utility Fund $ 561,000 Other City Funds $1,488,200 Total $3,425,000 8. PROJECT SCHEDULE The following is a proposed schedule for the project if the City Council votes to proceed. City Council Accepts Feasibility Report and Orders Project June 9, 2014 City Council Approves Plans & Specs and December 8, 2014 Authorizes Ad for Bids Bid Opening January 23, 2015 Award Contract February 9, 2015 Start Construction April 2015 Construction Complete November 2015 9. SUMMARY AND RECOMMENDATIONS Based upon the analysis completed as a part of this report, the Gladstone Phase 2 Improvements, Maplewood City Project 14-01, are feasible, necessary, and cost effective. We recommend the following: A. The Maplewood City Council accept this feasibility study and report on June 9, 2014. B. After receiving the appropriate staff reports and staff information, the Council must decide on the approval or rejection of the proposed public improvements. If approved, the Council should proceed to order the proposed improvements. J7, Attachment 4 Council Packet Page Number 274 of 291 Appendix A – Detailed Cost Estimates J7, Attachment 4 Council Packet Page Number 275 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 35,000$35,000$ 2 CLEARING AND GRUBBING LS 1 10,000$10,000$ 3 REMOVE BITUMINOUS PAVEMENT SY 10,000 3$30,000$ 4 REMOVE RETAINING WALL LF 15 100$1,500$ 5 SAWING PAVEMENT (FULL DEPTH)LF 2,400 3$7,200$ 6 MISCELLANEOUS REMOVALS LS 1 20,000$20,000$ 7 COMMON EXCAVATION CY 5,500 12$66,000$ 8 AGGREGATE BASE, CLASS 5 TON 500 20$10,000$ 9 TYPE SP 19.0 NON-WEARING COURSE MIXTURE (4")TON 1,870 70$130,900$ 10 TYPE SP 12.5 WEARING COURSE MIXTURE (2")TON 935 75$70,200$ 11 DRIVEWAY RECONSTRUCTION EA 11 1,500$16,500$ 12 CONCRETE CURB AND GUTTER LF 5,900 13$76,700$ 13 MAINTENANCE EDGER LF 2,350 4$9,400$ 14 MODULAR BLOCK RETAINING WALL SY 225 360$81,000$ 15 PROTECTIVE RAILING LF 275 55$15,200$ 16 FENCE LF 150 20$3,000$ 17 UTILITY ADJUSTMENTS LS 1 15,000$15,000$ 18 PEDESTRIAN CROSSING LS 1 40,000$40,000$ 19 TRAFFIC CONTROL LS 1 10,000$10,000$ 20 TURF ESTABLISHMENT AND EROSION CONTROL LS 1 75,000$75,000$ 21 SIGNING/STRIPING LS 1 10,000$10,000$ Subtotal 732,600$ 10% Construction Contingency 73,300$ Total Construction Cost 805,900$ 31.5 % Indirect Costs 253,900$ Total Project Cost 1,059,800$ FIGURE 1 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 ESTIMATED COSTS FROST AVENUE - STREET IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 276 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 12,000$12,000$ 2 SAWING PAVEMENT (FULL DEPTH)LF 300 3$900$ 3 MISCELLANEOUS REMOVALS LS 1 5,000$5,000$ 4 MILL BITUMINOUS SURFACE (2")SY 6,750 2$13,500$ 5 MILL BITUMINOUS SURFACE (FULL DEPTH)SY 2,650 2.50$6,700$ 6 TYPE SP 19.0 NON-WEARING COURSE MIXTURE TON 600 70$42,000$ 7 TYPE SP 12.5 WEARING COURSE MIXTURE TON 1,050 75$78,800$ 8 CURB AND GUTTER REPLACEMENT LF 100 16$1,600$ 9 4" CONCRETE WALK SF 10,000 5$50,000$ 10 UTILITY ADJUSTMENTS LS 1 15,000$15,000$ 11 TRAFFIC CONTROL LS 1 5,000$5,000$ 12 TURF ESTABLISHMENT AND EROSION CONTROL LS 1 5,000$5,000$ 13 SIGNING/STRIPING LS 1 10,000$10,000$ Subtotal 245,500$ 10% Construction Contingency 24,600$ Total Construction Cost 270,100$ 31.5 % Indirect Costs 85,100$ Total Project Cost 355,200$ ESTIMATED COSTS FIGURE 2 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 ENGLISH STREET - STREET IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 277 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 22,000$22,000$ 2 4" CONCRETE WALK SF 34,650 5$173,300$ 3 SMALL TREE EA 65 325$21,200$ 4 LARGE TREE EA 120 400$48,000$ 5 SHRUBS/PERENNIALS/PLUGS EA 3,100 35$108,500$ 6 SPECIAL SEEDING ACRE 1 3,000$3,000$ 7 ENGLISH STREET ROUNDABOUT LANDSCAPING LS 1 30,000$30,000$ Subtotal 406,000$ 10% Construction Contingency 40,600$ Total Construction Cost 446,600$ 31.5 % Indirect Costs 140,700$ Total Project Cost 587,300$ ESTIMATED COSTS FIGURE 3 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 SIDEWALK AND STREETSCAPE IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 278 of 291 Item No.Item Units Quantity Unit Price Amount 1 REMOVE STORM SEWER PIPE LF 250 8$2,000$ 2 REMOVE DRAINAGE STRUCTURE EA 10 400$4,000$ 3 CONST DRAINAGE STRUCTURE 48-4020 EA 10 2,500$25,000$ 4 CONST DRAINAGE STRUCTURE 72-4020 EA 2 5,000$10,000$ 5 18" RC PIPE SEWER LF 200 35$7,000$ 6 RAIN GARDEN IMPROVEMENTS SF 3,275 15$49,200$ Subtotal 97,200$ 10% Construction Contingency 9,800$ Total Construction Cost 107,000$ 31.5 % Indirect Costs 33,800$ Total Project Cost 140,800$ ESTIMATED COSTS FIGURE 4 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 STORMWATER IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 279 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 2,000$2,000$ 2 MISC. WATERMAIN EXTENSIONS/IMPROVEMENTS LS 1 20,000$20,000$ 3 MISC. SANITARY EXTENSIONS/IMPROVEMENTS LS 1 20,000$20,000$ Subtotal 42,000$ 10% Construction Contingency 4,200$ Total Construction Cost 46,200$ 31.5 % Indirect Costs 14,600$ Total Project Cost 60,800$ ESTIMATED COSTS FIGURE 5 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 PUBLIC UTILITY IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 280 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 15,000$15,000$ 2 CLEARING AND GRUBBING LS 1 9,000$9,000$ 3 REMOVE BITUMINOUS PAVEMENT SY 450 3$1,400$ 4 REMOVE CHAIN LINK FENCE LF 600 5$3,000$ 5 REMOVE AGRICULTURAL LIME (8" DEPTH)CY 400 5$2,000$ 6 MISCELLANEOUS REMOVALS LS 1 7,500$7,500$ 7 COMMON EXCAVATION CY 2,600 12$31,200$ 8 COMMON EMBANKMENT CY 300 15$4,500$ 9 MILL BITUMINOUS SURFACE (2")SY 1,200 2$2,400$ 10 TYPE SP 12.5 WEARING COURSE MIXTURE TON 135 75$10,200$ 11 BITUMINOUS WALK SF 2,400 4$9,600$ 12 RIBBON CURB LF 500 12$6,000$ 13 TURF ESTABLISHMENT AND EROSION CONTROL LS 1 10,000$10,000$ 14 SOCCER FIELD RESEEDING LS 1 10,000$10,000$ 15 SIGNING/STRIPING LS 1 2,500$2,500$ Subtotal 124,300$ 10% Construction Contingency 12,500$ Total Construction Cost 136,800$ 31.5 % Indirect Costs 43,100$ Total Project Cost 179,900$ ESTIMATED COSTS FIGURE 6 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 FLICEK PARK IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 281 of 291 Item No.Item Units Quantity Unit Price Amount 1 MOBILIZATION LS 1 15,000$15,000$ 2 TRAIL ENTRY IMPROVEMENTS (MINOR)LS 3 20,000$60,000$ 3 TRAIL ENTRY IMPROVEMENTS (ENGLISH STREET ROUNDABOUT)LS 1 150,000$150,000$ 4 STORMWATER POND PLANTINGS/ESTABLISHMENT LS 1 100,000$100,000$ Subtotal 325,000$ 10% Construction Contingency 32,500$ Total Construction Cost 357,500$ 31.5 % Indirect Costs 112,700$ Total Project Cost 470,200$ ESTIMATED COSTS FIGURE 7 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 GLADSTONE SAVANNA IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 282 of 291 Item No.Item Units Quantity Unit Price Amount 1 STREET LIGHTS EA 24 7,500$180,000$ Subtotal 180,000$ 10% Construction Contingency 18,000$ Total Construction Cost 198,000$ 31.5 % Indirect Costs 63,000$ Total Project Cost (Street Lights)261,000$ Total Project Cost (Overhead Utility Burial)300,000$ Total Project Cost 561,000$ ESTIMATED COSTS FIGURE 8 CITY OF MAPLEWOOD GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 STREET LIGHT AND OVERHEAD UTILITY BURIAL IMPROVEMENTS J7, Attachment 4 Council Packet Page Number 283 of 291 Appendix B – Exhibits J7, Attachment 4 Council Packet Page Number 284 of 291 PROJECT LOCATION PROJECT LOCATION MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 1 J7, Attachment 4 Council Packet Page Number 285 of 291 G A T E W A Y T R A I L ADELEST.WALTERSTREETFENTON AVE.PHALENPLACEFRISBIE AVE. RIPLEY AVE. FLICEK PARK EDWARDSTREETFRANKSTREETGLADSTONE SAVANNA VILLAGES AT FROST AND ENGLISH REDEVELOPMENT SITE B B C C FROST AVENUE ENGLISH STREET D D A A PROPOSED IMPROVEMENTS MAP GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 EXHIBIT 2 J7, Attachment 4 Council Packet Page Number 286 of 291 J7, Attachment 4 Council Packet Page Number 287 of 291 MEMORANDUM TO: Melinda Coleman, Interim City Manager FROM: Paul P. Schnell, Chief of Police DATE: June 4, 2014 SUBJECT: Approval of Resolution In Support of Integrative Youth Development Programming Introduction The City of Maplewood and Independent School District 622 have been collaborating on possible grant opportunities to assist with the implementation of Integrative Youth Development – Maplewood’s “Rule of 5.” In support of School District and City efforts to identify potential funding opportunities and to create a statement of purpose and intent, approval of a support resolution is sought. Background As has been the subject of a Council Workshop and several formal and informal discussions at various Council meetings, the plan to move forward with implementation of Integrative Youth Development in Maplewood would be greatly aided with grant support. City staff and Mayor Slawik recently met with ISD 622 administrators and Mr. Derek Peterson, who heads the International Institute for School Support, about pursuing federal grant funding for a local initiative. The formal applicant for funding will is ISD 622. The attached resolution represents both a statement of need and benefit for such an initiative. Further, the resolution represents an explicit statement of support for pursuit and implementation of Integrative Youth Development in Maplewood. Budget Impact None Recommendation It is recommended that the Maplewood City Council approve the resolution in support of Integrative Youth Development Programming – Maplewood’s “Rule of 5.” Attachments 1. Resolution J8 Council Packet Page Number 288 of 291 CITY OF MAPLEWOOD, MINNESOTA Resolution In Support of Integrative Youth Development Programming Maplewood’s “Rule of 5” WHEREAS, Ramsey County officials have studied current and near term future conditions showing a high number of areas of concentrated financial poverty will not only create challenges for the people living within them, but will create an even bigger divide impacting economic growth and community connectivity, and WHEREAS, the City of Maplewood is the largest, first ring suburban Ramsey County community with a number of areas of concentrated financial poverty; and WHEREAS, it has been determined that without focused attention on neighborhood resiliency and increasing the web of opportunity within neighborhoods, national research and case studies suggest that concentrated areas of financial poverty are likely to remain, intensify, and even spread; and WHEREAS, data shows that “as early as elementary school, students living in concentrated poverty underperformed on standardized tests when compared with students in their larger metro region,” and WHEREAS, Ramsey County has 32% of the Region’s federally subsidized housing units; twice that of neighboring Hennepin County and twenty times that of the rest of the Region, and this heavy concentration of subsidized units, enhancements to the web of opportunity, has the effect of increasing financial poverty within neighborhoods, and WHEREAS, as the most diverse community in the Region, our area will be the bellwether for the future if ongoing disparities issues in race, wealth, health, education or employment are not addressed through a multi-pronged approach, which recognizes that people are our future and youth our hope, and WHEREAS, there is strong body of youth development research has shown that meeting youth's developmental needs requires positive relationships with caring adults that convey high expectations and provide opportunities for ongoing participation and contribution; and WHEREAS, data indicators clearly demonstrate that youth with five (5) or more caring and connected adults – a rich developmental ecology - yield significant gains in measures, such as school performance, educational attainment, income acquisition, optimism, self concept, and relationships with family and peers; and J8, Attachment 1 Council Packet Page Number 289 of 291 WHEREAS, research shows that effective schools, families, congregations, and communities can contribute to the positive development of all youth and that all sectors of the community have a critical role to play in the enhancement of the developmental ecology of children and adolescent health status; and WHEREAS, research further shows that the richer this youth developmental ecology, the less likely one is to use drugs and alcohol, to be sexually active, to be depressed or have suicidal thoughts, to fail in school, and to exhibit antisocial or violent behavior; and WHEREAS, after analysis of the data, it has been determined that the difference between troubled teens and those leading healthy, productive, positive lives was strongly affected by the presence of a rich "developmental ecology;" and the research also shows that the richer the youth developmental ecology, the more likely they are to succeed in school and to exhibit positive civil and civic behaviors; and WHEREAS, the City of Maplewood is working collaboratively with Independent School District 622 to support efforts to obtain funding to support implementation of Integrative Youth Development – what we call the “Rule of 5” to aid youth, community programs, youth serving agencies, and community members in the development of practices and programs that enrich the developmental ecology of children and youth. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Maplewood supports and endorses the prevention-based “Rule of 5” framework, and supports the inclusion of this information in presentations, workshops and training opportunities to better enrich the developmental ecology of children and teens, and encourages each neighborhood, congregation, business, school site, and youth program to create a community-wide dialogue and pursue activities that enrich the developmental ecology of the children and teens of Maplewood, Minnesota. Adopted by the Maplewood City Council, this 9th day of June, 2014. _______________________ Nora Slawik, Mayor Attest: __________________________ Karen Guilfoile, City Clerk J8, Attachment 1 Council Packet Page Number 290 of 291 MEMORANDUM TO: City Council FROM: Melinda Coleman, Interim City Manager DATE: June 3, 2014 SUBJECT: Council Calendar Update Introduction/Background This item is informational and intended to provide the Council an indication on the current planning for upcoming agenda items and the Work Session schedule. These are not official announcements of the meetings, but a snapshot look at the upcoming meetings for the City Council to plan their calendars. No action is required. Upcoming Agenda Items & Work Session Schedule 1. June 23 – Johnson – Berwald Annexation 2. June 23 – Recreation Program Update and Quick Primer on CAPRA (Commission for Accreditation of Park and Recreation Agencies) 3. June 23 – City Manager Search Timeline / Process 4. June 25 – Tennis Sanitation Recycling Facility Tour 5. July 14 – Public Art Discussion 6. July 14 – Public Safety Closest Car Concept 7. July 14 – Disposition of City Firearms 8. July 14 – Zoning of City Owned Parcels Budget Impact None. Recommendation No action required. Attachments None. M1 Council Packet Page Number 291 of 291