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HomeMy WebLinkAbout2014-04-22 CDRB Packet AGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, April 22, 2014 6:00 P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval of Minutes: a.January 28, 2014 5. NewBusiness: a.Overview ofGladstone Phase 2 Improvements 6.Design Review: a.Approval of Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street b.Approval of Parking Lot Setback Variancefor the Hobby Lobbyat the Plaza 3000 Shopping Center, 3000 White Bear Avenue c.Approval of Design Plans for Beaver Lake Elementary School, 1060 Sterling Street 7.Visitor Presentations: 8.Board Presentations: 9.Staff Presentations: 10.Adjourn MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 28, 2014 CALL TO ORDER 1. Chairperson Ledvinacalled the meeting to order at6:01p.m. ROLL CALL 2. Absent Boardmember, Leo Burger Boardmember, Bill KempePresent Boardmember,Jason LamersPresent Chairperson,Matt LedvinaPresent Boardmember,Ananth ShankarPresent Staff Present: Michael Martin, Planner 3.APPROVAL OF AGENDA BoardmemberKempemoved to approve the agenda as submitted. Seconded by BoardmemberLamers.Ayes - The motion passed. 4.APPROVAL OF MINUTES BoardmemberLamersmoved to approve the November 26, 2013,CDRB minutes as submitted. Seconded by Boardmember.Ayes –Boardmember Kempe, Lamers & Shankar Abstention –Chair Ledvina The motion passed. 5.UNFINISHED BUSINESS None 6.DESIGN REVIEW a.Approval of Design Plans and a Parking Waiver for the Hobby Lobby at the Plaza 3000 Shopping Center, 3000 White Bear Avenue i.Planner, Mike Martin gave thereport on Hobby Lobby ii.Representative for the applicant, Tom Schuette, Azure Properties addressed and answered questions of the board. January 28, 2014 Community Design Review Board Meeting Minutes 1 iii.City Council Liaison, Marylee Abrams, addressed the board regarding the welcome addition of Hobby Lobby to Plaza 3000. Boardmember Lamersmoved to approvethe plans date-stamped January 8, 2014, for the proposed building remodeling and also approval of a parking waiver for the proposed Hobby Lobby addition to the Plaza 3000 Shopping Center, 3000 White Bear Avenue. Approvalis (changes or additions to the motion are in bold and subject to the following conditions: underlined) 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. 2. The proposed smooth-face concrete block on the front of the vestibule addition shall be The substituted with rock-face block and stained or painted to match the building colors. applicant is required to add new EFIS and stucco to match the existing colors at center. 3.The proposed smooth-face concrete block on the proposed dock addition shall be a single- score block to match the existing block on the back of the building. The color shall match the back of the building. 4.The property owner shall submit a plan to staff for approval that proposes trash enclosures behind the building on the south and east sides to contain all trash and recycling dumpsters. This is a code requirement. These trash enclosures shall be constructed by September 30, 2014. The trashenclosures must be constructed whether Hobby Lobby moves into the Plaza 3000 or not. 5.The applicant shall comply with all requirements of the assistant fire chief and building official. All building code requirements relative to the proposed building expansion and revisions shall be subject to the building official’s approval. 6.The applicant shall comply with all requirements of the engineering department’s review dated January 13, 2014. 7.This approval includes a parking waiver to have 103 fewer parking spaces than code requires. This parking reduction is based on: a.The determination that, though the Old Country Buffet requires 163 spaces alone, their peak business hours are during lunches and dinners when the need for retail parking is lessened. b.There has never been a parking shortage at the Plaza 3000 even when the building was fully occupied. Seconded by BoardmemberKempe.Ayes – Boardmember Shankar made a friendly amendment to add language to number 2. Requiring new EFIS and stucco to match existing colors at center. The motion passed. January 28, 2014 Community Design Review Board Meeting Minutes 2 7.VISITOR PRESENTATIONS None 8.BOARDPRESENTATIONS None 9.STAFF PRESENTATIONS a.Election of Officers i.Planner, Mike Martin introduced the election of officers. Chair Ledvina moved to table the election of officers until next monthuntil all boardmembers are present. Seconded by Boardmember Lamers.Ayes –All The motion passed. b.2013 Community Design Review Board Annual Report i.Planner, Mike Martin gave the report on the 2013 CDRB Annual Report Boardmember Lamersmoved to approve the 2013 Community Design Review Board Annual Adding under 2014 activities the board would like updates on (5) Report as amended. Parks Task Force and (6) Living Streets. The board also requested language about merging the PC and CDRB. Seconded by Boardmember Kempe.Ayes –All Boardmember Shankar made a friendly amendment under 2014 activities the board would like updates on (5)Parks Task Force and (6) Living Streets. The board also requested language about PC and CDRB combination. The motion passed. This item goes to the city council February 10, 2014. 10.ADJOURNMENT The meeting was adjourned by Chairperson Ledvinaat6:43p.m. January 28, 2014 Community Design Review Board Meeting Minutes 3 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner Melinda Coleman, Assistant City Manager DATE: April 15, 2014 SUBJECT: Overview ofGladstone Phase 2 Improvements Introduction The Metropolitan Council has awardedMaplewood a 2013 Livable Communities Demonstration Account (LCDA) grant in the amount of $1,900,000 for improvements associated with the Villages at Frost and English development. The Villages at Frost and English is the redevelopment of the Maplewood Bowl site including residential and commercial mixed use development. The LCDA grant funds are targeted for infrastructure improvements along Frost Avenue between Phalen Place and English Street,and along English Street from the Gateway Trail to Ripley Avenue (see attached Project Location Map). The proposed infrastructure improvements include street reconstruction along with sidewalk/trail, storm drainage, street lighting, overhead utility burial, and landscape/streetscape improvements. The landscape/streetscape and place making elements will be consistent with those previously installed along Frost Avenue west of Phalen Place.The proposed infrastructure improvementsare illustrated on the attached Project Layout exhibit. Staff is also proposing to include improvements to Flicek Park and the Gladstone Savanna as a part of the project. The Flicek Park improvements include parking lot, trail,and grading improvements. The Gladstone Savanna improvements include landscaping and hardscape for the corner entrance and three other entrances. The project is proposed for construction in late 2104 to 2015. Discussion Staff will provide a brief presentation of the proposed Gladstone Phase 2 improvementsand solicit input from the Community Design Review Board.The following serve as the foundation for the proposed project design: Precedent improvements previously installed along Frost Avenuewest of Phalen Place The Gladstone Neighborhood Master Plan The Gladstone Savanna Master Plan The Gladstone Neighborhood Master Plan lists the following nine guiding principles: 1.Design the future of Gladstone as a “village.” 2.Transform regional trails into celebrated village corridors. 3.Make Gladstone a compelling “quality of life” choice. 4.Weave natural systems and ecological function into the built and recreational fabric. 5.Allow Gladstone’s future to whisper the story of its past. 6.Make “walkability” THE standard. 7.Think of Gladstone as a neighborhood for all stages of life. 8.Make the Gladstone master plan a model for others to follow. 9.Make multi-modal links between Gladstone and areas beyond. The Gladstone Savanna Master Plan integrates the site’s natural and historic resources and provides for recreation. Rather than having lots of interpretive signage on the site, the master plan calls for a more subtle approach to interpretation of site history and natural resources. It relies on design elements and features that hint at the site’s history, while making more in-depth interpretation available via electronic media. This approach received full support from the commissions and City Council. The plans presented at the April commission meeting include concepts for the street, boulevard plantings, and sidewalk/trails. Work is just beginning on concepts for the savanna entries and integration of history into the project, so these elements will not be available for review in April. A design team is developing concepts for innovative ways to interpret and celebrate history at the savanna and in the neighborhood. These concepts will be presented to the Community Design Review Boardat a future meeting. Recommendation No action required. Attachments 1.Project Location Map 2.Project Layout Exhibit PROJECT LOCATION GLADSTONE PHASE 2 IMPROVEMENTS CITY PROJECT 14-01 PROJECT LOCATION MAP Attachment 2 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: April 14, 2014 SUBJECT: Approval of Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street Introduction Verizon Wireless is proposing to: Add cell phone antennas to the water tower at the corner of Hillwood Drive and Sterling Street. Place a 12-foot by 30-foot prefabricated equipment room/generator room structure at the base of the water tower. Place an 8-by 16-foot, six foot tall chain link fence on the northwest end of the proposed building to surround ground equipment.This fence would have a blackvinyl coating. The proposed structure requires approval by the community design review board(CDRB).The antennas are permitted and encouraged by ordinance as “co-locations.” This proposal will also require a conditional use permit revision which has beenreviewed by the planning commission. Refer to the attachments. Background April 11, 2005: The city council approved a conditional use permit (CUP) to allow Ramsey County to install 800MHz antennas and the ground structure at the water tower site. The CUP was subject to the following conditions: 1.All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2.The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5.Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. The city council also approved the design plans subject to the following conditions: 1.Repeat this review in two years if the city has not issued permits for this project. 2.Beforethe city issues a building permit, city staff must approve the following: a.A certificate of survey for the project area that shows the proposed new construction, the location of the property lines and existing site features around the proposed lease area. b.A revised landscape and screening plan that: (1)Shows the preservation of as much of the existing vegetation as possible. (2) Shows the clean-up and the restoration of all turf areas with sod. c.A driveway, sidewalk, grading, drainage and erosion control plan for the project site. d.The plans for the equipment building that show the proposed exteriors with the designs, colors and materials. e.Project plans and specifications that meet all the requirements of the city building official. 3.Before getting a certificate of occupancy, the applicant shall remove and dispose of any debris and ensure that the site is cleaned up. 4.If any required work is not done, the city may allow temporary occupancy if: a.The city determines that the work is not essential to the public health, safety or welfare. b.The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Discussion Building Design The proposed 12-foot by 30-foot equipment building would have a brick-embossed concrete exterior and be colored dark walnut. The structure would be 10.5 feet tall and would be placed on the property, not constructed on site. The existing equipment structure on site for Ramsey County is also a brick-embossed structure. Staff recommends that the proposed structure match the color of the existing one. There would also be an 8-foot by 16-foot, six-foot-tall chain link fenceinstalled at the northerly end of the proposed structure to enclose and protect external electrical equipment referred to as the “cable bridge section.” The proposed fence would be chain link material with a black vinyl coating. The black vinyl coating would make the fence less visible and is, therefore, a good choice. Building Placement The planning commission recommended approval of the proposed CUP with the staff recommendation. They did, however, consider having the proposed building moved further from the homes on the east side. They directed staff to work with the applicant to see if there are better alternative locations. Staff did as requested and the applicant responded with the following justification for their proposed building placement: Please see the excerpt below from the design team regarding the first and second site walk for this site. "He said they originally chose to place the equipment shelter on the Northwest side of the water tower.After we received the prelim survey, we noticed the 100’ easement from the gas lines to the west of the water tank.So the original equipment shelter location fell inside of that easement. Also, the first location would have been ultimately denied, because we fell inside of the water tower drip edge. On the second site walk, Design 1 met with Verizon and the City of Maplewood, and decided on the location where we are proposing currently.The main reason they choose the current location, is because it was the flattest area surrounding the water tank. This site drops off pretty well on all sides of the water tank, and this was the most logical (and maybe only) location for the equipment shelter. They city was good with the proposed equipment shelter location as long as we relocated the existing trees, and the equipment shelter was properly screened from the two streets." With this explanation, staff is supportive of the proposed location as shown on the site plan. Landscaping Seven evergreen trees would be removed for the new structure and seven replacement evergreens planted. The new trees should be at least six-feet-tall to comply with code. Building Official’sComments Dave Fisher, the building official, commented that hewill need signed plans from adesign professional.Also, he will need approvalof this project by the St. Paul Regional Water Services since the proposal is on their site. Engineer’s Report Refer to the engineering report from Steve Love, assistant city engineer. The applicant would need to comply with Mr. Love’s conditions asstated in his report. Assistant Fire Chief’sComments Butch Gervais, assistant fire chief, commented that there are no issues. Police Comments Chief Paul Schnell has no issues with the proposal. Neighbor’s Comments Staff surveyed the 52 neighboring property owners within 500 feet of the site. There was only one reply. That resident only asked about the mailing radius for our notification. There were no comments for or against the proposal. Commission Actions March 18, 2014: The planning commission recommended approval of the proposed CUP with the staff recommendation.They did, however, consider having the proposed building moved further from the homes on the east side. They directed staff to work with the applicant to see if there are better alternative locations. Budget Impact None. Recommendation Approve the plans date-stampedFebruary 18, 2014for the proposed equipment building for Verizon Wireless to locate a new building on the water tower site at the corner of Hillwood Drive and Sterling Street. Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated.Staff may approve minor changes to these plans. 2.The applicant shall obtain a conditional use permit from the city council for the proposed expanded use of the site with an additional building and equipment by Verizon Wireless. 3.The applicant shall replace all evergreen trees that are removed for the proposed equipment building with at least that same number of trees. The replacement trees shall be at least six feet tall. The applicant shall make sure to maintain these trees and keep them watered. 4.If the building projectresults in a need for a retaining wall at the base of the proposed pre- fabricated buildingdue to grades,the applicant shall provide a detail of this wall for staff approval. 5.The proposed structure shall match the pattern and color of the existing structure. 6.The applicant shallcomply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. 7.The applicant shall provide an irrevocable letter of credit or cash escrow in the amount of 150 percent of the cost of installing the landscaping, before getting a building permit. Reference Information Site Description Site size: 1.36acres Existing land use: Water tower with antennasand ground equipmentto serve Ramsey County public safety needs Surrounding Land Uses The water tower site issurrounded by single family homes. Planning Land Use Plan designation: G(government) Zoning: R1(single dwelling residential) Application Date The applicationsfor theserequestswere complete on February 18, 2014. State law requires that the city decide on these applications within 60 days. Staff, however, has extended the review period an additional 60 days because the applicant requested a postponement of the design review because of a meeting conflict. The deadline for city council action is now extended to June 25,2014. Attachments 1.Land Use Plan Map 2.Zoning Map 3.Location Map 4.Site Plan 5.Aerial Photo 6.Building Design Plan 7.Engineer’s Report dated February 13, 2014 8.Plans date-stamped February 18, 2014(separate attachment) p:sec12-28\Verizon on Water Tower Site at Hillwood and Sterling/Verizon Ground Equipment Proposal CDRB Report#2 414 te MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: April 14, 2014 SUBJECT: Approval of Conditional Use Permit to Reduce the Parking Lot Setback for the Hobby Lobby Dock Addition at the Plaza 3000 Shopping Center,3000 White Bear Avenue Introduction Azure Properties, owner of the Plaza 3000 Shopping Center, is requesting approval of a conditional use permit (CUP) to reduce the parking lotsetback on the south side of the building by Lydia Avenue. The affected parking lot driveway is adjacent to the new dock addition recently approved for the Hobby Lobby. On January 28, 2014, the community design review board (CDRB) approved the design plans for the new front entrance and rear dock additionsat the Plaza 3000for Hobby Lobby. One matterthat had not yet been determined was whether the rear driveway would need to be widened behind the building due to the dock addition. Azure Properties was able to design the site plan so they would not need to widen the rear driveway. However, this resulted in making this driveway suitable only for one-way trafficadjacent to the new dock. Though, one-way traffic meets code and satisfies the Assistant Fire Chief’s requirements for building accessibility, the property owner would prefer that the driveway be widened to allow two-way traffic for amore convenient traffic flow within the site. To do this, the applicant would need to reduce the parking lot setback from eleven feet six inchesto six feet ten inches. Being that the parking lot is currently setback 11.5 feet, rather than 15 feet,as code requires, the applicant is asking for approval of a CUP to “expand a non- conforming use.” Request Approve a CUP for the expansion of a non-conforming use by reducing a parking lot setback from 11.5feet to sixfeetten inches. Background 1974: The city council approved plans for the Plaza 3000 Shopping Center. January 28, 2014: The CDRB approved the design plans for the addition of the Hobby Lobby at the Plaza 3000. This approval included the following additions: A 15-foot by 59-foot front vestibule. A receiving dock on the back of the building with an adjacent trash compactor pad. A 2 ½ foot sidewalk extension in front of the proposed vestibule to provide a five-foot sidewalk around the proposed vestibule. One condition of approval by the CDRB was that: If because of the dock addition, the applicant proposes to widen the parking lot drive aisle to provide 24 feet of drive aisle width this alteration must not reduce the parking lot setback less than the required 15 feet. If either the drive aisle or the parking lot setback is lessened to fail to comply with code requirements, the applicant or property owner shall apply for a variance before obtaining a building permit. Discussion Existing Parking Lot Setbacks The applicant has provided a certificate of survey showing that their parking lot setbacksaround the entire site are oftenunder the code requirement for 15 feet. They range from eight feet at the shortest point to 29 feet at the widest. Staff cannot find why this is the case. The records back in 1974 are unclear. The site plan, however, was approved by the city council and presumablythe setbacks were approved as they exist.The existing parking lot setback along Lydia is the most constantoneat 11.5 feet lying between the shopping center’s southerly driveway entrance and Ariel Street. Assistant Fire Chief’sComments Butch Gervais, the assistant fire chief, requires that there be at least 20 feet of driveway width south of the proposed dock addition. This would be provided by the applicant. An increase to 24 feet, to allow two-way traffic, is even better and supported by the Mr. Gervais. Police Comments Chief Paul Schnell has no issues with the proposal. Engineer’s Comments Jon Jarosch, staff engineer, has no issues with this request. CUP Findingsfor Approval The zoning ordinance requires that the city council find that all nine “standards” for CUP approval be met to allow a CUP. In short, these state that the use would (refer to the resolution for the complete wording): Comply with the city’s comprehensive plan and zoning code. Maintain the existing or planned character of the neighborhood. Not depreciate property values. Not cause any disturbance or nuisance. Not cause excessive traffic. Be served by adequate public facilities and police/fire protection. Not create excessive additional costs for public services. Maximize and preserve the site’s natural and scenic features. Not cause adverse environmental effects. Staff’s Determination The proposal would meet these findings for CUP approval. Staff is supportive of this request provided the applicant replants this area to replace the six trees that will be removed. There will not be much room on site remaining, though, after nearly five feet of lawn is removedfor the parking lot widening—there would be approximately 6.75 feet lefton sitefor planting. This width may be enough to plant in,but, the boulevard is presently marked with flags for buried cables by CenturyLink and Comcast as well as sanitary sewer.Staff would like to see this area replanted, but trees with spreading roots should be avoided. Shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread,should be plantedinstead.Staff suggests six planting groupings of three shrubs each (18 shrubs) to replace the six trees to be removed. Budget Impact None. Recommendation Adoption of the attached conditional use permit resolution approving the plans for the widening of the Plaza 3000 Shopping Center parking lot on the south side of the building. This approval allows a parking lot setback reduction from 11.5 feet to six feet 10 inches. Approval is based on the findings required by ordinance and subject to the following conditions: 1.All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staffmay approve minor changes. 2.The proposed parking lot widening shall be substantially started within one year of council approval of this permit shall be null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant sixplanting groupings ofthree shrubs each (18 shrubstotal) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. Reference Information Site Description Site size: 10.18acres Existing land use: The Plaza 3000 Shopping Center Surrounding Land Uses North:The Plaza 3000 North Annex Shopping Center, Denny’s and Firestone East:The Salvation Army Church South: Half Price Books, Michaels and Concordia Arms West: Maplewood Square Shopping Center Planning Land Use Plan designation: C(commercial) Zoning: BC (business commercial) Code Requirement Section 44-12 (e) requires a CUP to enlarge, reconstruct or structurally alter a non-confirming use. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The application for this request was considered complete on March 27,2014. State law requires that the city decide on zoning applications within 60 days, however, the city may extend this review deadline an additional 60 days if more time is needed to complete the review. Staff has extended this review period to make surethat there is sufficient time to conclude thereview since the anticipated council date to act on this request falls on Memorial Day. The deadline for action by the city council is now July 25, 2014. Attachments 1.Conditional Use Permit Resolution 2.Applicant’s letter dated March 21, 2014 3.Location Map 4.Aerial Photo of the Plaza 3000 5.Certificate of Survey 6.Site Plan Detail—Current Parking Lot Setback 7.Site Plan Detail—Proposed Parking Lot Setback 8.Plans date-stamped March 27, 2014(separate attachment) p:sec2N\Plaza 3000 Parking Lot Setback Reduction CUP CDRB and PC Report 4 14 te Attachment 1 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Azure Properties has applied for a conditional use permit to reduce their parking lot setback on the south side of the building from the Lydia Avenue right-of-way. WHEREAS, Section 44-12 (e) of the city ordinances requires a conditional use permit to enlarge, reconstruct or structurally alter a non-confirming use. WHEREAS, this permit applies to the property located at 3000 White Bear Avenue. The legal description of this property is: That part of the South ½ of the Northeast ¼ of the Northwest ¼, lying southerly of the north line ofWoodlynn Avenue, subject to Woodlynn Avenue, and lying easterly of White Bear Avenue as now located by Final Certificate recorded as Document Number 1813704, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. And The west 329.31 feet of the Northwest ¼ of the Northeast ¼ Section 2, Township 29 North, Range 22 West, except the north 1321.33 feet, thereof, City of Maplewood, Ramsey County, Minnesota. And Part of the south 640.00 feet of the north1321.33 feet of the west 329.31 feet of the Northwest ¼, of the Northeast ¼, Section 2, Township 29 North, Range 22 West, City of Maplewood, Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1.On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council ______this permit. 2.On ____________, 2014, the city council considered reports and recommendations ofthe city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenicfeatures into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.All construction shall follow the site plan approved by the city date-stamped March 27, 2014. Staff may approve minor changes. 2.The proposed parking lot widening shall be substantially started within one year of council approval ofthis permit shall be null and void. The council may extend this deadline for one year. 3.The city council shall review this permit in one year. 4.The property owner shall replace the six trees that would be removed due to this parking lot widening. They shall plant shrub varieties that grow tall enough to provide some screening, but not massive enough to have a substantial root spread that would interfere with nearby buried cables in the street boulevard. The property owner shall plant six planting groupings of three shrubs each (18 shrubs total) to replace the six trees to be removed. The shrubs shall be at least three feet tall upon planting. The planting plan shall be subject to staff approval. The Maplewood City Council _________ this resolution on_______, 2014. Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: April 15, 2014 SUBJECT: Approval of Design Plans for a Building Addition to Beaver Lake Elementary School Introduction Mike Boland, representing Independent School District 622, is requesting approval of plans to add an addition to Beaver Lake Elementary School, located at 1060 Sterling Street North. This proposal will also require a conditional use permit (CUP) from the planning commission. Along with the proposed building addition, the applicant is proposing to: Upgrade the obsolete and inefficient heating, ventilating and plumbing systems. Abate hazardous materials. Improve building security. Add onto the building to meet space needs due to increased enrollment. Refer to the enclosed plans. Background Beaver Lake Elementary has been in existence for many years. Archived Ramsey County aerial photographs show the school from 1953. It likely predates that. Discussion Building Design The proposed addition would go between the existing east and west wings of the school. Both wings are of different ages and have non-matching brick exteriors. To achieve a uniform southerly appearance on the south elevation, the applicant is proposing toapply a mix of metal panels, brick and cast stone veneer across the entire south elevation. These materials will wrap around each front corner to architecturally terminate these new materials as it blends into the existing east and west walls. Refer tothe applicant’s colored renderingof the proposed south elevation. Landscaping The applicant will be removing four mature trees. Shann Finwall, the city’s environmental planner, reviewed this proposal and determined that the removal of the four trees will not be over 20 percent of the overall tree coverage. Therefore, the tree preservation ordinance would require that they replace one tree for each treeremoved. Replacement trees must be at least twoinches in caliper fordeciduoustrees or six feet tall for evergreens. Trash Storage There is no trash enclosure presently at the school. The applicant should provide a trash enclosure for the two dumpsters that are behind the building as part of the proposed expansion project. Parking Lot Repair The parking lot and driveways should be patched due to the many pot holes. Also, there is a graveled parking area behind the building which should be paved. The applicant proposes to repair pot holes with the proposed construction project. Mr. Boland requested to be able to pave the rear parking lot a year from now when they would have the funds to do so. Staff feels that this is reasonable. Building Official’sComments Nick Carver, the building official, commented that all building codes must be met. Engineer’s Report Jon Jarosch, staff engineer, stated that the proposed storm water management looks acceptable, subject to his review of the building permit documents. Any conditions of Mr. Jarosch complied with. Assistant Fire Chief’sComments Butch Gervais, assistant fire chief, commented that all fire codes must be met. Police Comments Chief Paul Schnell has no issues with the proposal. Budget Impact None. Recommendation Approve the plans date-stampedApril 15, 2014for the proposed building addition to Beaver Lake Elementary at 1060 Sterling Street North. Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated.Staff may approve minor changes to these plans. 2.The applicant shall obtain a conditional use permit from the city council for the proposed building additionprior to construction. 3.The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least twoinches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 4.The applicant shall repair the pot holes in the parking lotsand drivewayfrom Stillwater Road.The graveled area on the north side of the building shall be paved within one year. 5.The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 6.The applicant shall comply with all requirements of the city’s engineering department for grading, storm water management and erosion control. Reference Information Site Description Site size: 10.19acres Existing land use: Beaver Lake Elementary School Surrounding Land Uses North:Geranium Parkand single dwellings South: Single Dwellings West: Single Dwellings East:Maple Oaks Funeral Home Planning Land Use Plan designation: G(government) Zoning: R1(single dwelling residential) Code Requirement Section 44-1092 (3) requires a CUP for any educational institution. Findings for CUP Approval Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to the findings for approval in the resolution. Application Date The applicationsfor theserequestswere complete on April 15, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action is June 14,2014. Attachments 1.Conditional Use Permit Resolution 2.Location/Land Use Plan Map 3.Site Plan 4.Aerial Photo 5.Building Elevations 6.Colored Front Elevation 7.Applicant’s letter dated April 9, 2014 8.Plans date-stamped April 15, 2014(separate attachment) p:sec25\Beaver Lake School Addition CDRB Report 4 14 te Attachment 1 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Independent School District 622, has applied for a conditional use permit to construct a building addition to the Beaver Lake Elementary School. WHEREAS, Section 44-1092 (3) requires a CUP for any educational institution. WHEREAS, this permit applies to the property located at 1060 Sterling Street North. The legal description of this property is: This property lies within the NE ¼ of Section 25, Township 29, Range22, Ramsey County, Minnesota. PID #252922130064 WHEREAS, the history of this conditional use permit is as follows: 1.On May 6, 2014, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council ______ this permit. 2.On ____________, 2014, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described conditional use permit, because: 1.The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2.The use would not change the existing or planned character of the surrounding area. 3.The use would not depreciate property values. 4.The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance toany person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5.The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6.The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7.The use would not create excessive additional costs for public facilities or services. 8.The use would maximize the preservation of and incorporate the site's natural and scenicfeatures into the development design. 9.The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1.Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2.The applicant shall obtain a conditional use permit from the city council for the proposed building additionprior to construction. 3.The applicant shall plant four trees to replace the four that are to be removed. Replacement trees shall be at least twoinches in caliper if they are deciduous or at least six feet tall if they are evergreens. The applicant shall work with staff on this landscaping plan. 4.The applicant shall repair the pot holes in the parking lots and driveway from Stillwater Road. The graveled area on the north side of the building shall be paved within one year. 5.The applicant shall work with staff on the construction of a trash enclosure for the north side of the building to contain the two trash dumpsters. The trash enclosure shall be a material compatible with the building and have closeable gates. The trash enclosure shall be completed along with the construction of the proposed addition. 6.The applicant shall comply with all requirements of the city’s engineering department for grading, storm water management and erosion control. The Maplewood City Council _________ this resolution on _______, 2014. Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7