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HomeMy WebLinkAbout2014-02-25 CDRB PacketAGENDA CITY OF MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD Tuesday, February 25, 2014 6:00 P.M. Council Chambers - Maplewood City Hall 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes: a. January 28, 2014 5. Unfinished Business: 6. Design Review: a. Approval of Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street 7. Visitor Presentations: 8. Board Presentations: 9. Staff Presentations: 10. Adjourn 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 28, 2014 CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:01 p.m. 2. ROLL CALL 0 4. 5. Boardmember, Leo Burger Absent Boardmember, Bill Kempe Present Boardmember, Jason Lamers Present Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Planner APPROVAL OF AGENDA Boardmember Kempe moved to approve the agenda as submittec Seconded by Boardmember Lamers. Ayes - The motion passed. APPROVAL OF MINUTES Boardmember Lamers moved to approve the November 26, 2013, CDRB minutes as submitted. Seconded by Boardmember. The motion passed. UNFINISHED BUSINESS None 6. DESIGN REVIEW Ayes — Boardmember Kempe, Lamers & Shankar Abstention — Chair Ledvina a. Approval of Design Plans and a Parking Waiver for the Hobby Lobby at the Plaza 3000 Shopping Center, 3000 White Bear Avenue i. Planner, Mike Martin gave the report on Hobby Lobby ii. Representative for the applicant, Tom Schuette, Azure Properties addressed and answered questions of the board. January 28, 2014 Community Design Review Board Meeting Minutes 1 iii. City Council Liaison, Marylee Abrams, addressed the board regarding the welcome addition of Hobby Lobby to Plaza 3000. Boardmember Lamers moved to approve the plans date-stamped January 8, 2014, for the proposed building remodeling and also approval of a parking waiver for the proposed Hobby Lobby addition to the Plaza 3000 Shopping Center, 3000 White Bear Avenue. Approval is subject to the following conditions: (changes or additions to the motion are in bold and underlined) 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. 2. The proposed smooth -face concrete block on the front of the vestibule addition shall be substituted with rock -face block and stained or painted to match the building colors. The applicant is required to add new EFTS and stucco to match the existing colors at center. 3. The proposed smooth -face concrete block on the proposed dock addition shall be a single - score block to match the existing block on the back of the building. The color shall match the back of the building. 4. The property owner shall submit a plan to staff for approval that proposes trash enclosures behind the building on the south and east sides to'contain all trash and recycling dumpsters. This is a code requirement. These trash enclosures shall be constructed by September 30, 2014. The trash enclosures must be constructed whether Hobby Lobby moves into the Plaza 3000 or not. 5. The applicant shall comply with all requirements of the assistant fire chief and building official. All building code requirements relative to the proposed building expansion and revisions shall be subject to the building official's approval. 6. The applicant shall comply with all requirements of the engineering department's review dated January 13, 2014. 7. This approval includes a parking waiver to have 103 fewer parking spaces than code requires. This parking reduction is based on: a. The determination that, though the Old Country Buffet requires 163 spaces alone, their peak business hours are during lunches and dinners when the need for retail parking is lessened. b. There has never been a parking shortage at the Plaza 3000 even when the building was fully occupied. Seconded by Boardmember Kempe. Ayes — Boardmember Shankar made a friendly amendment to add language to number 2. Requiring new EFIS and stucco to match existing colors at center. The motion passed. January 28, 2014 Community Design Review Board Meeting Minutes 2 7. VISITOR PRESENTATIONS 0=2 8. BOARD PRESENTATIONS None 9. STAFF PRESENTATIONS a. Election of Officers i. Planner, Mike Martin introduced the election of officers. Chair Ledvina moved to table the election of officers until next month until all boardmembers are present. Seconded by Boardmember Lamers. Ayes — All The motion passed. b. 2013 Community Design Review Board A i. Planner, Mike Martin gave the report on Boardmember Lamers moved to approve the 2C Report as amended. Adding under 2014 act)v Parks Task Force and (6) Living Streets. The merging the PC and CDRB. 2013 CDRB Annual Report Community Design Review Board Annual s the board would like updates on (5) 3rd also requested language about Seconded by Boardmember Kempe. Ayes — All Boardmember Shankar made a friendly amendment under 2014 activities the board would like updates on (5) Parks Task Force and (6) Living Streets. The board also requested language about PC and CDRB combination, The motion passed. This item goes to the city council February 10, 2014. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 6:43 p.m. January 28, 2014 Community Design Review Board Meeting Minutes 10 MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: February 18, 2014 SUBJECT: Approval of Design Plans for Verizon Wireless Ground Equipment at Hillwood Drive and Sterling Street Introduction Verizon Wireless is proposing to: • Add cell phone antennas to the water tower at the corner of Hillwood Drive and Sterling Street. • Place a 12 -foot by 30 -foot prefabricated equipment room/generator room structure at the base of the water tower. • Place an 8- by 16 -foot, six foot tall chain link fence on the northwest end of the proposed building to surround ground equipment. This fence would have a black vinyl coating. The proposed structure requires approval by the community design review board (CDRB). The antennas are permitted and encouraged by ordinance as "co -locations." This proposal will also require a conditional use permit revision to be reviewed by the planning commission. Refer to the attachments. Background April 11, 2005: The city council approved a conditional use permit (CUP) to allow Ramsey County to install 800MHz antennas and the ground structure at the water tower site. The CUP was subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction of the new antenna facility must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. Any antenna or equipment that is not used for a year shall be deemed abandoned and the city may require the owner to remove it. 5. Ramsey County shall be responsible for costs and implementation of any corrections or changes necessary because of interference or other problems caused by this facility. The county shall make any such corrections or changes in a timely manner. The city council also approved the design plans subject to the following conditions: 1. Repeat this review in two years if the city has not issued permits for this project. 2. Before the city issues a building permit, city staff must approve the following: a. A certificate of survey for the project area that shows the proposed new construction, the location of the property lines and existing site features around the proposed lease area. b. A revised landscape and screening plan that: (1) Shows the preservation of as much of the existing vegetation as possible. (2) Shows the clean-up and the restoration of all turf areas with sod. c. A driveway, sidewalk, grading, drainage and erosion control plan for the project site. d. The plans for the equipment building that show the proposed exteriors with the designs, colors and materials. e. Project plans and specifications that meet all the requirements of the city building official. 3. Before getting a certificate of occupancy, the applicant shall remove and dispose of any debris and ensure that the site is cleaned up. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Discussion Building Design The proposed 12 -foot by 30 -foot equipment building would have a brick -embossed concrete exterior and be colored dark walnut. The structure would be 10.5 feet tall and would be placed on the property, not constructed on site. The existing equipment structure on site for Ramsey County is also a brick -embossed structure. Staff recommends that the proposed structure match the color of the existing one. There would also be an 8 -foot by 16 -foot, six -foot -tall chain link fence installed at the northerly end of the proposed structure to enclose and protect external electrical equipment referred to as the "cable bridge section." The proposed fence would be chain link material with a black vinyl coating. The black vinyl coating would make the fence less visible and is, therefore, a good choice. Landscaping Seven evergreen trees would be removed for the new structure and seven replacement evergreens planted. The new trees should be at least six -feet -tall to comply with code. Building Official's Comments Dave Fisher, the building official, commented that he will need signed plans from a design professional. Also, he will need approval of this project by the St. Paul Regional Water Services since the proposal is on their site. Engineer's Report Refer to the engineering report from Steve Love, assistant city engineer. The applicant would need to comply with Mr. Love's conditions as stated in his report. Assistant Fire Chief's Comments Butch Gervais, assistant fire chief, commented that there are no issues. Police Comments Chief Paul Schnell has no issues with the proposal. Budget Impact None. Recommendation Approve the plans date-stamped February 18, 2014 for the proposed equipment building for Verizon Wireless to locate on the water tower site at the corner of Hillwood Drive and Sterling Street. Approval is subject to the following conditions: 1. Approval of design plans is good for two years. If the applicant has not begun construction within two years, this design review shall be repeated. Staff may approve minor changes to these plans. 2. The applicant shall obtain a conditional use permit from the city council for the proposed expanded use of the site with an additional building and equipment by Verizon Wireless. 3. The applicant shall replace all evergreen trees that are removed for the proposed equipment building with at least that same number of trees. The replacement trees shall be at least six feet tall. The applicant shall make sure to maintain these trees and keep them watered. 4. If the building project results in a need for a retaining wall at the base of the proposed pre- fabricated building due to grades, the applicant shall provide a detail of this wall for staff approval. 5. The proposed structure shall match the pattern and color of the existing structure. 6. The applicant shall comply with the conditions noted in the engineering report by Steve Love dated February 13, 2014. Reference Information Site Description Site size: 1.36 acres Existing land use: Water tower with antennas and ground equipment to serve Ramsey County public safety needs Surrounding Land Uses The water tower site is surrounded by single family homes. Planning Land Use Plan designation: G (government) Zoning: R1 (single dwelling residential) Application Date The application for this request was considered complete on February 18, 2014. State law requires that the city decide on these applications within 60 days. The deadline for city council action on this proposal is April 19, 2014. Attachments 1. Land Use Plan Map 2. Zoning Map 3. Location Map 4. Site Plan 5. Aerial Photo 6. Building Design Plan 7. Engineer's Report dated February 13, 2014 8. Plans date-stamped February 18, 2014 (separate attachment) p:sec12-28\Verizon on Water Tower Site at Hillwood and Sterling/Verizon Ground Equipment Proposal CDRB Report2 14 to Attachment I Maplewood Base Map Water City Park Neighborhood Preserves Ramsey County - Habitat & Natural Resource Areas Parcels Zoning Classifications Open Space/Park Small Lot Single Dwelling (r1s) Single Dwelling (rl) Double Dwelling (r2) Multiple Dwelling (6) Planned Unit Developmen (pud) Attachment 2 Print Layers 13aseinap Measure THE WATER TOWER SITE AND ALL. SURROUNDING PROPERTIES ARE ZONED R1 (SINGLE DWELLING RESIDENTIAL) littp://gis.ci,maplewood,mn,Lis/basicviewer/ 2/18/2014 Attachment 3 E "5p (,I v a. co 0 0 0 ow Z6 U) T iz n- cr 0- 0- Attachment 3 E Attachment 4 Attachment 5 IN �Mg 1. 6. C? W. R� (T. Fi fl > 0 rcv L-] z 0 z U� 0 14 O� lit Z z Oil 0 NIVI IVI Rv ----------- F- 0 0 tL 6 0 0 LL cl W, z U) LJJ 0 0 (Y 0 a. LIJ w 0 H9 I LU F 7 F- 0 Lu z n_ M Attachment 7 Engineering Plan Review PROJECT: Equipment Shelter — SPRWS Water Tower Site PROJECT NO: COMMENTS BY: Steven Love, P.E., P.L.S. — Assistant City Engineer DATE: 2-13-2014 PLAN SET: Design Review Request Packet Verizon Wireless is requesting a review of a proposed equipment shelter and additional antennas as the Saint Paul Regional Water Service (SPRWS) water tower property located at 645 Sterling Street S. The antennas are to be located; on the SPRWS water tower. The proposed equipment shelter is proposed to be located just to the northeast of the water tower. The following are engineering review comments and act as conditions prior to issuing demolition, grading, sewer, and building permits: Drainage and Stormwater Management 1) A grading and drainage plan shall be prepared by a professional engineer and submitted for review. a. Submitted plans shall show the proposed grading, any proposed retaining walls, and details of any new proposed storm sewer. b. Submitted plans shall show the proposed area to be disturbed and how the proposed grades tie into the existing driveway. c. The use of retaining walls may be required if maintainable slopes (3:1 max) are unable to be achieved. Gradinq and Erosion Control 2) A grading and erosion control plan shall be provided detailing how the project proposes to address erosion control for the site during construction of the equipment shed. a. The Applicant shall meet all requirements of the City that result from review of the grading and erosion control plan. Sanitary Sewer and Water Service 3) The applicant shall verify whether or not any sanitary or water service is required for the proposed equipment shed. 4) Any proposed water service, is subject to the review and conditions of Saint Paul Regional Water Services (SPRWS). The applicant shall submit plans and specifications, Attachment 7 if changes area proposed, to SPRWS for review and meet all requirements they may have prior to the issuance of a grading permit by the City. Other 1) The developer shall pay all permit fees, escrows, and charges (SAC, WAC, and PAC) associated with this project prior to permit issuance. The developer shall work with the Parks Director in regards to the PAC fee, 2) The Owner shall satisfy all requirements of all permitting and reviewing agencies.