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HomeMy WebLinkAbout2014-02-18 PC Packet AGENDA MAPLEWOOD PLANNING COMMISSION Tuesday,February 18, 2014 7:00PM City Hall Council Chambers 1830 County Road B East 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of Minutes a.January 21,2014 5.Public Hearing 6.New Business a.Approval of a Right-of-Way Easement Vacation over City Owned Property north of 3003 Hazelwood Street b.Presentation by Andrew Hughes of ShermanAssociates,developer of the former Maplewood Bowl property at 1955 English Street. c.New Member Orientation by Melinda Coleman, Assistant City Manager d.Economic Development Discussion by Melinda Coleman, Assistant City Manager 7.Unfinished Business 8.Visitor Presentations 9.Commission Presentations a.Commission presentation for the January 27,2014city council meeting. Commissioner Diattawas scheduled to attend. There were no planning commission items on this agenda. b.Commission presentation for the February 10, 2014city council meeting. Commissioner Bierbaum was scheduled to attend. The items scheduled for review were the 2013 Planning Commission Annual Report and the wording change to the Planning Commission Rules of Procedure. c.Commission representation for the February 24, 2014 city council meeting. Commissioner Donofriois scheduled to attend. At this time, there are no anticipated items requiring PC representation. d.Commission representation for the March 10, 2014 city council meeting. Commissioner Kempeis scheduled to attend. The anticipated item for review is the right-of-way easement vacation for the city- owned property at County Road D and Hazelwood Street. 10.Staff Presentations a.March 4, 2014 Meeting Cancelled 11.Adjournment DRAFT MINUTESOF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 21,2014 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 7:01p.m.by Chairperson Desai. 2.ROLL CALL Paul Arbuckle, CommissionerPresent Al Bierbaum, CommissionerPresent Tushar Desai,ChairpersonPresent Yaya Diatta, CommissionerPresent John Donofrio, CommissionerPresent Absent Allan Ige, Commissioner Bill Kempe, CommissionerPresent Donn Lindstrom, CommissionerPresent Dale Trippler, CommissionerPresent Staff Present: Tom Ekstrand, Senior Planner 3.APPROVAL OF AGENDA CommissionerArbuckle moved to approve the agenda as submitted. Seconded by CommissionerTrippler.Ayes –Chairperson Desai, Commissioner’s Bierbaum, Donofrio, Kempe, Trippler Abstentions –Commissioner’s Diatta, & Lindstrom The motion passed. 4.APPROVAL OF MINUTES CommissionerTripplermoved to approve theNovember 19,2013, PCminutes as submitted. Seconded by CommissionerBierbaum.Ayes –Chairperson Desai, Commissioner’s Bierbaum, Donofrio, Kempe, Trippler Abstentions –Commissioner’s Diatta, & Lindstrom The motion passed. January 21, 2014 1 Planning CommissionMeetingMinutes 5.PUBLIC HEARING None. 6.NEW BUSINESS a.2013 Planning Commission Annual Report i.Senior Planner, Tom Ekstrand gave the 2013 Planning Commission Annual Report. CommissionerKempemoved to approvethe 2013 Planning Commission Annual Report. Seconded by CommissionerDonofrio.Ayes -All The motion passed. b.Planning Commission’s Rules of Procedure –Annual Review i.Senior Planner, Tom Ekstrand reviewed the annual review of the planning commission’s rules ofprocedure. Commissioner Trippler recommended amending the wording to item C. Duties of Chairperson,in the last sentence, after the word submission, inserting and approval of. Commissioner Trippler moved to approve the Planning Commissioner’s Rules of Procedurewith the amendment. Seconded by Commissioner Arbuckle.Ayes –All The motion passed. c.City Council Meeting Attendance Schedule for Planning Commissioners i.Senior Planner, Tom Ekstrand gave the reporton the city council attendance schedule for the planning commissioners. No action was needed. d.Oath of Office for Planning Commissioners Diatta and Lindstrom i.Senior Planner, Tom Ekstrand conducted the oath of office for the two new planning commissioners Yaya Diatta and Donn Lindstrom. 7.UNFINISHEDBUSINESS None. 8.VISITOR PRESENTATIONS None. 9.COMMISSION PRESENTATIONS a.Commission presentation for the November 25, 2013, city council meeting. Commissioner Ige was scheduled to attend. The only item scheduled was the resolution of appreciation for Larry Durand. January 21, 2014 2 Planning CommissionMeetingMinutes b.Commission presentation for the December 9, 2013, city council meeting. Commissioner Trippler was schedule to attend. The items scheduled for review were the resolution of appreciation for Lorraine Fischer (which was tabled until December 19, 2013), and the conditional use permit (CUP) review for Agropur at 2080 Rice Streetwhich was approved by the council. c.Commission presentation for the December 19, 2013, city council meeting (rescheduled from the December 23, 2013, meeting). Commissioner Desai was scheduled to attend. The only item scheduled for review was the resolution of appreciation for Lorraine Fischer (tabled from December 9, 2013). d.Commission presentation for the January 13, 2014, city council meeting. Commissioner Arbuckle was scheduled to attend. There were no anticipated items requiring PC representation. e.Commission representation for the January 27, 2014, city council meeting. Commissioner Diatta is scheduled to attend. At this time there are no anticipated items requiring PC representation. f.Commission representation for the February 10, 2014, city council meeting. Commissioner Bierbaum is scheduled to attend. Items for this meeting include the 2013 Planning Commission Annual Reportand the Planning Commission’s Rulesof Procedure –Annual Review. 10.STAFFPRESENTATIONS None. 11.ADJOURNMENT Chairperson Desaiadjourned the meeting at7:30p.m. January 21, 2014 3 Planning CommissionMeetingMinutes MEMORANDUM TO: Charles Ahl, City Manager FROM: Tom Ekstrand, Senior Planner Melinda Coleman, Assistant City Manager DATE: February 11, 2014 SUBJECT: Approval of a Right-of-Way Easement Vacation overCity Owned Propertynorth of Cardinal Pointe, 3003Hazelwood Street Introduction Steve Love, of the City of Maplewood’s Public WorksDepartment,is requesting that the city council vacate an unneeded public right-of-way easement. This easement was established during the land acquisition process forthe County Road D and Hazelwood Street realignment project. It denoted the entire parcel as right-of-way which was more than was needed for the new street alignments. Refer to the attached maps. In 2012 the City acquired the entire parcel of land and planned to plat the property, dedicate the necessary easements, and ultimately develop the property. The city staff is now requesting that the city council vacate this easement since the actual street rights- of-way have been established and the streets areconstructed. Background April 11, 2011: The city council vacated excess Hazelwood Street right-of-way. The excess right-of-way was a result of the realignment of Hazelwood Street and County Road D East when Legacy Village and Heritage Square were developed. Refer to the attached 2011 right-of-way vacation map. Discussion To vacate public right-of-ways and public easements, the city council must determine that it is in the public interest. Now that the County Road D and Hazelwood Street alignments have been established, and those streets constructed, there is no need to retain the excess right-of-way easement that was established for roadway needs. Those two streets are established as dedicated roadways. Therefore, the underlyingeasement cannow be vacated and removed from the property record. Budget Impact None. Recommendation Adopt the resolution vacating the public right-of-way easement which covers the city- owned property north of 3003Hazelwood Street. Thepurpose for the subjectright-of- way easement was for the construction of the County Road D and Hazelwood Street realignments. Those roadways are now built and this excess right-of-way easement is not needed any longer for roadway purposes. Attachments 1.Vacation Resolution 2.Memo of Vacation Request by Steve Love dated January 23, 2014 3.Location Map 4.Zoning Map 5.Land Use Plan Map 6.Easement Location Map 7.2011 Right-of-Way Vacation p:3\Hazelwood Public ROW Vacation\Hazelwood & D Property Vacation Request by City PC Report 2 14 te Attachment 1 VACATION RESOLUTION WHEREAS, Steve Love of the Maplewood Public Works Department, applied for the vacation of the following: Section 3, Township 29North, Range 22 West, Excepting the southerly 2,075 feet; That party lying easterly of Burlington Northern Railroad Right-of-Way of the northwest one quarter (Subject to Roads) in Section 3, Township 29North, Range 22 West, PIN 03-29-22-21-0004, according to the map or plat thereof on file and of record in the office of the Ramsey County Recorder and Registrar of Titles. WHEREAS, the history of this vacation is as follows: 1.On February 18, 2014, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2.On _____________,the city council considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following property, which is indicated by its property identification number: PIN: 03-29-22-21-0118 NOW, THEREFORE, BE IT RESOLVED that the city council _______ the above- described vacation for the following reason: This right-of-way easement was established for the construction of the County Road D and Hazelwood Street realignments. Those roadways are now built and this excess right-of-way easement is not needed any longer for roadway purposes. The Maplewood City Council _________ this resolution on ____________. Attachment 2 Attachment 2 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6 Attachment 7 MEMORANDUM TO: Charles Ahl, City Manager FROM: Michael Martin, AICP, Planner DATE: February 10, 2014 SUBJECT: Presentation by Andrew Hughes of Sherman Associates, developer of the former Maplewood Bowl property at 1955 English Street Introduction Andrew Hughes, of Sherman Associates, Inc., will be giving a presentation to the planning commission of his preliminaryproposal to redevelopthe Maplewood Bowl site into a three- phased mixed use project. The Maplewood Bowl, which had been leased by AMF, has gone out of business potentially leaving a large amount of land as vacant on the visible intersection of Frost Avenue and English Street. The Maplewood Bowl site is both guided by the city’s comprehensive plan and zoned as mixed use, which is compatible with the proposed redevelopment. In addition, the Gladstone Neighborhood Master Plan identifies strategies for public improvements along Frost Avenue and English Street. These improvements have already been constructed along Frost Avenue from Highway 61 to Phalen Place. Discussion Maplewood Bowl Site Mr. Hughes will beproposing to build a three-phased mixed use project. The first phase would consist of a 55-unit building with one, two and three bedroom units. These units would include affordable housing. Phase two would consist of approximately 65 units of senior independent living apartments. Finally, phase three would consist of approximately 6,000 square feet of neighborhood-oriented retail.Refer to the attached site plan. The average proposed housing rent for this development, based on data Mr. Hughes has submitted, would be $832. The average rent for this neighborhood, based on Census data, is $792. Throughout 2013, city staff workedwith the existing property owner and Mr. Hughes on an application to the Metropolitan Council for availableLivable Communities Demonstration Accountgrant dollars. Last month the city was officially awarded $1.9 million from the Metropolitan Council. Of this award, $900,000 will be used for acquiring the site and $1 million for public improvements. Included with this report are several attachments submitted by Mr. Hughes. This information provides a good picture of what the applicant would like to see happen with this site. No land use applications have been made for this potential development. Mr. Hughes is working to secure additional funding from non-city sources to make this project feasible and expects to make official applications to the city in late 2014 or early 2015. Public Improvements The public improvements will include sidewalks from Phalen Place to English Street. Improvements to the area's sanitary sewer, water main and storm sewer drainage systems would also be made. Finally, the streetscaping and place making elements installed during Phase One(Highway 61 to Phalen Plan)of the neighborhood's redevelopment would be continued as part of this redevelopment. These elements would be installed between Phalen Place and English Street. The place making elements are important as Maplewood continues its work in revitalizing and re-establishing this neighborhood as its core and central gathering place. Building off of this projectwill makeit easier and more desirable for the city to foster additional redevelopment opportunities within the neighborhood. Attached to this report are twoexhibitsthat further detail the public improvements. 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Staff will distribute a binder of information to new planning commissioners at the meeting as well as give a presentation and answer questions. The binder consists of data gathered by the city attorney that includes: a zoning guide, conflict of interest issues, conditional use permits, the planning commission ordinance from city code, the Commissioner’s Handbook (adopted by the city council) and the Planning Commission Rules of Procedure. Some Useful Information Meeting Days: The first and third Tuesdays of each Month. Meeting Time: 7:00 p.m. Special or Rescheduled Meetings:When meetings are rescheduled or a special meeting is heldthe full commission would in most cases discuss this and set the new meeting date at the meeting prior to the one to be rescheduled or held. Meeting Cancellations: Either an upcoming meeting will be cancelled at a prior meeting or staff will inform the commissioners if a meeting would be cancelled. Reasons for Meeting Cancellation: Meetings are cancelled when there are nonew applications to be discussed or if there are no time-sensitive proposals requiring action. Meetings are not held on holidays, election days, caucus days or sometimes when meetings are near holidays and we wouldn’t have a quorum. No Quorumfor a Meeting:Staff will cancel a meeting on the day of the meeting if we find we will not have a quorum. The commission must have a quorum to conduct business. Review Deadlines: State law requires that the city council take action on a zoning request within 60 days ofcity staff determining that an application is complete. We then start a 60-day clock within which staff, the planning commission, any other applicable commissions and the city council must conclude their review of the proposal. The council is the final group to review any proposal. If timing does not allow the council to conclude their review in 60 days, the city has the authority to extend this review period an additional 60 days. Subsequent time extensions must be by written agreement of the applicant. The Planning Commission’s Tasks: The planning commission acts on land use and zoning issues. Examples of these reviews include: Comprehensive Land Use Plan revisions, zoning changes, variances, conditional use permit review and right-of-way vacationrequests. Other City Commissions: There are six other volunteer commissions in the city who all serve and advise the city council. These are: Housing andEconomic Development Commission—housing/business preservation Community Design Review Board—architectural, site and landscaping reviews Environmental and Natural Resources Commission—Environmental concerns Parks and Recreation Commission—park planning Historical Preservation Commission—preserving historical buildings Police Civil Service Commission—reviews police staffing matters Use of Microphones: When a commissioner wishes to speak at a meeting, please press the button on the base of the micand turn it off when done speaking. The mics are sensitive and will pick up unnecessary sound if they remain on during the meeting. Attire: Staff has been asked in the past what sort of attire is fine for meetings. That is up to the individual. Casual dress is appropriate. Ask Staff Before the Meeting: Please feel free to call or email staff if you have any questions about agenda items before the meeting. If we need to do some research prior to the meeting, we’ll do so and bring the information. Or, if you need any clarification about any item, please call so you get your answer on the question. Tom Ekstrand can be reached at 6511-249-2302 or by email at tom.ekstrand@ci.maplewood.mn.us. Who gets to decide?—The city council is the ultimate decision maker in all matters. The council is very supportive of its volunteer commissions and takes their input very seriously. They may not, however, always agree with its commissions. They are always very appreciative, nevertheless, for the study and input a commission has provided. City Staff-Who does What?—Personnel from many city departments contribute to the reports you will review. The planning staff, either Tom Ekstrand or Mike Martin typically, will gather all input from other city departments that is relevant to a project review. These other department personnel evaluate issues such as: Building Official and Building Inspections: Building code compliance Assistant Fire Chief: Fire code compliance Police Chief: Public safety impacts and concerns relative to the proposal Engineering: Grading,Drainage, erosion controland utilites Environmental Planner: Wetlands, tree preservation/replacement Others may have input depending on the specifics of the proposal. In Conclusion Again, new members, welcome to your new position on the Maplewood Planning Commission. On behalf the city staff and the city council, we all look forward to working with you as you contribute to the future growth of the City of Maplewood. p:Planning Commission\Orientation for New Members 2 14 MEMORANDUM TO: R. Charles Ahl, City Manager FROM: Melinda Coleman, Assistant City Manager/ Community Development Director DATE: February 11, 2014 SUBJECT: Status of Economic Development Plan Introduction The Planning Commissionwill receive an update on the City’s Economic Development Plan including current and future projects. Discussion The City Council has established Economic Development and Redevelopment as one of their top priorities. Following is an overview of recentactivities as well as those that are in progress or planned forthenext several years.They have been broken down into5MainAreas of Focus. Gladstone Neighborhood Redevelopment Status of the LCDG application: The Met Council Livable Community Demonstration Grant Committeehas granted thefullrequested$1.9 million. This funding would be used for area market rate work force housing on the Maplewood Bowl site. Staff willsoon be preparing for action on public improvements in the area. Staff is currently conducting an Inventory/Evaluation of Existing Car Repair Businesses:this includes promotion of County funds forPhase 1 Environmental Review, acquisition costs and re-location interest and options. Staff will monitor and report on the County Auction results for twotax forfeit parcels on English Street adjacent to Johnson BoatWorks. In 2014 staff will conduct a review and evaluation of existing zoning and Comp Plan compatibility. We will review goals and objectives of 2007 to verify validity and make any necessary adjustments to reflect demographics and market. Budget: Staff is proposing $1.2M for the Maplewood Bowl Site project in public improvements. Total Gladstone projected budget for the next 5 years will be preparedin early 2014 in time for Goal Setting Retreat. Fire Stations The sale of the Londin Lane fire station site and subsequent housing development is no longer in play. The Developer backed out of the project because of other similar competing projects in the immediate area. Staff will instead focus in the short term on the sale of the Parkside and Century Avenue Stations. Budget: It is anticipated that the sale and or lease options will generate $2,084,000. These proceeds are currently planned to offset other Fire Department Projects. However, all three Fire Station siteswill generate new tax revenue once they are redeveloped.Zoning analysis is currently underway to fully understand highest and best use and recommended zoning or comprehensive plan adjustments to market the properties. Targeted Improvement Areas Staff has identified several improvement areas that will undergo land use and capital improvementprogramming and planning in the next five or more years. These areas of study andconsideration will also require input from several of the city advisory boards including HEDC and the Planning Commission.These identified areas include: White Bear Avenue Corridor Century Avenue Rice Street Corridor St. John’s Medical Area Staff will continue to work with the Mall owners, St. John’s Executives and other property owners to look for business development and other partnering opportunities on an on-going manner. Housing Maintenance and Reinvestment Programs Programs will need to be created to address housing stock and reinvestment. This includes possible Rental Licensing, Remodeling Program, Home Improvement Loans and Codes and Maintenance Enforcement. Besides housing reinvestment programs, staff will work with HEDC and the EDA to further develop the Business Loan/Subsidy Program to encourage business reinvestment. We will also coordinate the sale of excess land for redevelopmentopportunities as they present themselves. Budget: The EDA has the authority to levy taxes in any year up to .0183% of the estimated market value of the City. Based on the most recent current information available from Ramsey County, the maximum amount the EDA could levy is $575,780. For 2014, the EDA levy is set at $89,270. In addition, there is a loan to HealthEast that will be re-paid by 2016 which will generate approximately $20,500 of revenue for the EDA over the 5 year term and the City recently received repayment on a 1980’s CDBG loan of which the proceeds were deposited into the EDA Fund. The city is in the process of marketing two parcels: Hazelwood and County Road D which after repayment to street improvement could net funds for the EDA and the Van Dyke Street parcel under contract for $260,000. Total projected funds with the EDA levies, interest earnings, loan proceeds and property sales that can be used for EDA purposes is approximately $977,350 for the next five years assuming the levy amount remains at the $89,270 for the 5 year period. This amount will be reduced to $907,350 once the Larkin Business Subsidy is paid out. Budget impact As discussed above. Recommendation Information only; no action needed. P: Planning Commission\Economic Development\EDA Report PC 2 18 14 by MC